502 Millbrook Avenue, Randolph, NJ 07869-3799
Tel: 973.989.7100Fax: 973.989.7076

All meeting minutes posted on the township website are unofficial minutes. Official copies of minutes may be obtained from the township clerk.

Minutes: December 7, 2017

A. OPENING OF REGULAR MEETING

1. Call to Order

A regular meeting of the Randolph Township Council was called to order at 6:00 p.m. by Mayor Carey. This meeting is held pursuant to the New Jersey Open Public Meetings Act. Adequate notice of the meeting has been provided by posting written notice of the time, date, location and to the extent known, the agenda of the meeting in Randolph Township. This notice was posted on the Bulletin Board within Town Hall, it was filed with the Township Clerk, and it was provided to those persons or entities requesting notification. Notice was also provided to the Randolph Reporter and the Morris County Daily Record on December 2, 2016 by emailing them the annual resolution adopted by the Council on December 1, 2016. The annual resolution, which included this meeting date, was advertised in the Randolph Reporter, the official newspaper of the Township of Randolph on December 8, 2016, and the Daily Record on December 6, 2016.

2. Roll Call

PRESENT:
Councilman Guadagno
Councilman Tkacs
Deputy Mayor Forstenhausler
Mayor Carey

ABSENT:
Councilman Loveys
Councilman Napoliello
Councilwoman Veech

Also present: Township Manager Mountain and Ed Buzak from the Law Office of Edward Buzak

3. Pledge of Allegiance

Mayor Carey led the Pledge of Allegiance.

B. PRESENTATIONS/PROCLAMATIONS

1. Proclamation Supporting Drive Sober or Get Pulled Over 2017 Year End Holiday Crackdown

Mayor Carey presented the proclamation to Officer Richard Biase, and read:

Whereas, impaired drivers on our nation’s roads killed 10,497 people in 2016; and

Whereas, 20% of motor vehicle fatalities in New Jersey are alcohol-related; and

Whereas, an enforcement crackdown is planned to combat impaired driving; and

Whereas, the season at the end of the year is traditionally a time of social gatherings which often include alcohol; and

Whereas, the State of New Jersey, Division of Highway Traffic Safety, has asked law enforcement agencies throughout the state to participate in the Drive Sober or Get Pulled Over Year End Holiday Crackdown; and

Whereas, the project will involve increased impaired driving enforcement from December 8, 2017 through January 1, 2018; and

Whereas, an increase in impaired driving enforcement and a reduction in impaired driving will save lives on our roadways.

Now, Therefore, I, Christine Carey, Mayor of Randolph Township, Morris County, New Jersey, on behalf of the Randolph Township Council hereby declare Randolph’s support for the Drive Sober or Get Pulled Over 2017 Year End Holiday Crackdown from December 8, 2017 through January 1, 2018 and pledge to increase awareness of the dangers of drinking and driving.

Officer Biase explained that the advisory signs have been deployed with a new slogan for the campaign.

C. OPEN TO THE PUBLIC

Seeing no one from the public, the public portion was closed.

D. MANAGER’S REPORT

Manager Mountain reported the following:

  • He attended a meeting with the Morris County Administrator and other county staff members to provide input on a strategic plan that the county is developing. Prior to this meeting, a similar meeting was held with the elected officials from the county; there were also public meetings. The plan’s focus is on public safety, health and human services, economic development, quality of life, and infrastructure. County members were very interested in the feedback from the various representatives, and a report will be sent sometime in 2018.
  • Calais Park—the steering committee again met with the project engineer to provide direction on the final elements of the plan in order to move forward with the permitting and the preparation of the bid package. The consultant is expecting the receipt of the DEP permit approval by April 2018; the bid package will be released in February or March, with an anticipated award in April. Construction is expected to take nine months.
  • County’s Center Grove Road and Quaker Church Road Intersection Improvement—a kickoff meeting for the project was held at the municipal building with township and county staff; team leaders were introduced as well as a scope and timeline for the project. The project is being funded by a federal grant provided to Morris County through the North Jersey Transportation Planning Authority. It is the culmination of a study that the group did on a number of intersections throughout Morris County. The project will include the installation of new traffic control equipment, complete with multi-phase signal controlling, new signal poles, LED signal heads, LED pedestrian countdown indicators, and highly visible cross walks. The new signals will use split-phasing and a timed traffic light technology that should eliminate conflicting traffic movements and long lines of traffic. The travel lanes on Center Grove Road will be reconfigured to include an exclusive left turn lane for southbound and northbound traffic as well as a shared through- and right-turn lane. Because it is federally funded, the project will include a public information process; they are looking to hold a public information meeting in the first quarter of 2018. The design work is anticipated to take place in 2018 and 2019, with the project to be bid in the late summer of 2019.

Manager Mountain explained that the Mayor performs many duties, both ceremonial and business related. He commended Mayor Carey for her positive energy and attitude toward the community, as well as her responsiveness to residents, staff, and the press. The Manager thanked Mayor Carey for her dedication and presented her with a gavel plaque.

E. COMBINED ACTION RESOLUTIONS

Item #5, Sewer Service Contract transfer—Councilman Tkacs asked for clarification. Manager Mountain explained that Butterworth serves the eastern side of the township, near Morris Township. The new Pulte development is creating charges that the township has to cover, which requires the transfer of money. The township is receiving revenues which will balance it; however, the cost associated with the treatment of the sewage needs to be fronted. The township is taking from the balance on the RVRSA and moving it to the Butterworth facility.

Item #10, Release of police escrow to Burrini’s—Councilman Tkacs asked for clarification. Manager Mountain explained that when a business uses an outside detail police for any activity, they are required to post a general escrow amount. Once the detail is over and there is a balance in the escrow, the balance needs to be refunded through a resolution.

1. Awarding a Contract for 2018 Janitorial Services to Integrity Facility Services, Inc.—$53,075.94

R-314-17

WHEREAS, the Township of Randolph advertised for the 2018 Janitorial Services project in accordance with Local Public Contracts Law and received bids on October 13, 2017; and

WHEREAS, 13 bids were received; and

WHEREAS, bids were received from the following in the order listed and for the bid prices shown:

North Jersey Friendship House, Hackensack, NJ—Base Bid: $85,368.00;
Cleaning of Windows Glass Outside: $5.00/sq. ft.;
Stripping & Waxing of Floors: $0.35/sq. ft.;
Thorough carpet cleaning: $0.35/sq. ft.;

Integrity Facility Service, Inc., Dumont, NJ—Base Bid: $53,075.94;
Cleaning of Windows Glass Outside: $10.00 each;
Stripping & Waxing of Floors: $0.65/sq. ft.;
Thorough carpet cleaning: $0.54/sq. ft.;

Shamrock Maint. Co. Inc., Kenilworth, NJ—Base Bid: $34,800.00;
Cleaning of Windows Glass Outside: $1.00/sq. ft.;
Stripping & Waxing of Floors: $1.00/sq. ft.;
Thorough carpet cleaning: $1.00/sq. ft.;

Tropical Cleaning Services, LLC, Kearny, NJ—Base Bid: $69,883.00;
Cleaning of Windows Glass Outside: NO BID;
Stripping & Waxing of Floors: NO BID;
Thorough carpet cleaning: NO BID;

Excellent Building Services Corp., Orange, NJ—Base Bid: $76,140.00;
Cleaning of Windows Glass Outside: $1.25/sq. ft.;
Stripping & Waxing of Floors: $1.95/sq. ft.;
Thorough carpet cleaning: $0.48/sq. ft.;

Ocean Clean, Cedar Grove, NJ—Base Bid: $69,995.00;
Cleaning of Windows Glass Outside: $0.75/sq. ft.;
Stripping & Waxing of Floors: $0.40/sq. ft.;
Thorough carpet cleaning: $0.30/sq. ft.;

Ebon Environmental Services, Newark, NJ—Base Bid: $72,000.00;
Cleaning of Windows Glass Outside: N/A;
Stripping & Waxing of Floors: $0.50/sq. ft.;
Thorough carpet cleaning: $0.35/sq. ft.;

Urucorp Maint. & Contractors, Inc., Wharton, NJ—Base Bid: $59,925.00;
Cleaning of Windows Glass Outside: $1.50/sq. ft.;
Stripping & Waxing of Floors: $0.50/sq. ft.;
Thorough carpet cleaning: $0.25/sq. ft.;

Get Cleaned, Inc., Bound Brook, NJ—Base Bid: $75,335.90;
Cleaning of Windows Glass Outside: $8.00/window;
Stripping & Waxing of Floors: $0.65/sq. ft.;
Thorough carpet cleaning: $0.35/sq. ft.;

Dublin Maint. Contractors, Inc., S. Plainfield, NJ—Base Bid: $73,913.60;
Cleaning of Windows Glass Outside: $0.68/sq. ft.;
Stripping & Waxing of Floors: $0.50/sq. ft.;
Thorough carpet cleaning: $0.25/sq. ft.;

First Community Dev. Corp. of NJ, Belleville, NJ—Base Bid: $98,523.00;
Cleaning of Windows Glass Outside: $0.155/sq. ft.;
Stripping & Waxing of Floors: $0.50/sq. ft.;
Thorough carpet cleaning: $0.30/sq. ft.;

Andrews & Co., LLC, Sparta, NJ—Base Bid: $77,240.00;
Cleaning of Windows Glass Outside: Various;
Stripping & Waxing of Floors: $0.15/sq. ft.;
Thorough carpet cleaning: $0.15/sq. ft.;

Maverick Bldg. Svcs., Rutherford, NJ—Base Bid: $77,000.00;
Cleaning of Windows Glass Outside: $0.35/sq. ft.;
Stripping & Waxing of Floors: $0.35/sq. ft.;
Thorough carpet cleaning: $0.30/sq. ft.; and

WHEREAS Shamrock Maint. Co. Inc. was unable to provide a valid State of New Jersey Business Registration Certificate which is required before award of contract, therefore, their bid package must be rejected; and

WHEREAS, the Buildings & Grounds Supervisor and the Purchasing Agent recommend the award of the contract to Integrity Facility Service, Inc. as the lowest responsive, responsible bidder; and

WHEREAS, the Township of Randolph desires to award a contract for the 2018 Janitorial Services to Integrity Facility Service, Inc. of Dumont, NJ in the amount of $53,075.94; and

WHEREAS, the Finance Officer has certified to the availability of funds for this project from FY2018 (01-201-26-310-306 pending adoption of the budget).

NOW, THEREFORE BE IT RESOLVED, by the Township Council, Township of Randolph, County of Morris, State of New Jersey, that a contract be awarded to Integrity Facility Service, Inc. of Dumont, NJ for the 2018 Janitorial Services project for the price of $53,075.94 per their bid proposal.

CERTIFICATION OF AVAILABILITY OF FUNDS

Dated: December 7, 2017

As required by N.J.S.A. 40A:4-57, N.J.A.C. 5:30-14.5, and any other applicable requirement, I, Darren Maloney, Director of Finance for the Township of Randolph, have ascertained that funds will be available in the 2018 Budget, Building and Grounds, O&E (pending adoption), to award a contract to Integrity Facility Service, Inc. for janitorial services, per its response to a solicitation for bids by the Township.

Darren Maloney
Chief Financial Officer
Budget Accounts: 01-201-26-310-306- FY 2018—pending adoption (not to exceed $53,075.94)

2. Release of Road Opening Cash Bond for Resurfacing the Driveway at 15 Radtke Road, Block 92, Lot 59 to Andrew Schafer—$500.00

R-315-17

WHEREAS, the Engineering Department has received a request from Andrew Schafer for the release of a $500.00 cash road opening bond posted for the purpose of resurfacing the driveway at 15 Radtke Road, Randolph, NJ 07869, BL 92/L 59; and

WHEREAS, the Road Opening Bond consisted of a $500.00 cash bond, which was received and deposited with the Finance Department on November 1, 2017; and

WHEREAS, the applicant was required to post this cash bond to guarantee the resurfacing of the driveway at 15 Radtke Road within the Township Right of Way; and

WHEREAS, the Engineering Department has inspected the road opening work, and found it to be acceptable.

NOW THEREFORE, BE IT RESOLVED by the Mayor and Council of the Township of Randolph, County of Morris, State of New Jersey that it is recommended by Raffaele Carchia, Engineering Administrator, that the Cash Road Opening Bond in the amount of $500.00 be refunded to Andrew Schafer at 15 Radtke Road, Randolph, NJ 07869.

3. Release of a Stabilization Bond for Ensuring Grass Growth and Stabilization of 1021 Route 10, Block 19, Lot 1 to BTS Landscaping—$3,000.00

R-316-17

WHEREAS, the Engineering Department has received a request from BTS Landscaping, Inc. for the release of a $3,000.00 Stabilization Bond posted for the purpose of ensuring grass growth and stabilization to 1021 Route 10, Randolph, NJ 07869, BL 19/L 1; and

WHEREAS, the Stabilization Bond consisted of a $3,000.00 cash bond, which was received and deposited with the Finance Department on March 20, 2017; and

WHEREAS, the applicant was required to post this Stabilization Bond to guarantee the grass growth and stabilization at 1021 Route 10, Randolph, NJ 07869; and

WHEREAS, the Engineering Department has inspected the property and found it to be acceptable.

NOW THEREFORE, BE IT RESOLVED by the Mayor and Council of the Township of Randolph, County of Morris, State of New Jersey that it is recommended by Raffaele Carchia, Engineering Administrator that the Stabilization Bond in the amount of $3,000.00 be refunded to BTS Landscaping, Inc. at 1021 State Route 10, Randolph, NJ 07869.

4. Requesting the Approval of Items of Revenue and Appropriations—Drive Sober or Get Pulled Over Year End Holiday Crackdown—$5,500.00

R-317-17

WHEREAS, N.J.S.A. 40A:4-87 provides that the Director of the Division of Local Government Services may approve the insertion of any special item of revenue in the budget of any county or municipality when such item has been made available by law and the amount was not determined at the time of the adoption of the budget; and

WHEREAS, the Director may also approve the insertion of an item of appropriation for an equal amount.

NOW, THEREFORE, BE IT RESOLVED, that the Council of the Township of Randolph, in the County of Morris, New Jersey, hereby requests the Director of the Division of Local Government Services to approve the insertion of an item of revenue in the budget of the year 2017 in the sum of $5,500, which is now available from the FY 2017 Drive Sober or Get Pulled Over Year-End Holiday Crackdown Grant in the amount of $5,500.

BE IT FURTHER RESOLVED, that the like sum of $5,500 is hereby appropriated in the 2017 budget under the caption Drive Sober or Get Pulled Over Year-End Holiday Crackdown 2017; and

BE IT FURTHER RESOLVED, that the above is the result of funds from the State of New Jersey’s 2017 Drive Sober or Get Pulled Over Year-End Holiday Crackdown Grant in the amount of $5,500.

5. Authorizing Appropriation Transfer from Sewer Service Contract for RVRSA to Sewer Service Contract for Morris Township in the Amount of $37,000.00

R-318-17

WHEREAS, per N.J.S.A. 40A:4-58 a municipality may, during the last two months of a fiscal year, transfer amounts from appropriations where there are excess balances to appropriations that are deemed to have insufficient balance; and

WHEREAS, there is a need to transfer amounts from the following appropriations with excess balances to the following appropriations that are deemed to have insufficient balances:

APPROPRIATIONFROMTO
Sewer Service Contracts
-Rockaway Valley Sewage Authority
$37,000 
Sewer Service Contracts
-Morris Township
 $37,000
TOTAL$37,000$37,000

NOW, THEREFORE BE IT RESOLVED, by the Randolph Township Council, County of Morris, State of New Jersey that the above appropriation transfers be made.

6. Cancellation of Property 2017 Tax Refunds of Delinquent Amounts Less Than $10.00

R-319-17

WHEREAS, N.J.S.A. 40A:5-17.1 allows for the cancellation of property tax refunds or delinquent amounts in the amounts of less than ten dollars ($10.00); and

WHEREAS, the Mayor and Council of the Township of Randolph may authorize the Tax Collector to process, without any further action of the part of the Governing Body, any cancellation of property tax refunds or delinquencies of less than ten dollars ($10.00);

NOW, THEREFORE, BE IT RESOLVED, by the Mayor and Council of the Township of Randolph, County of Morris, that the Tax Collector be instructed to cancel the 2017 tax delinquencies and overpayments of less than ten dollars ($10.00).

7. Refund Tax Sale Certificate #2029 for Block 73, Lot 58, 10 Emery Avenue to Ebury Fund 1—$51,888.63

R-320-17

WHEREAS, Tax Sale Certificate #2029 held by TWR as cust for Ebury Fund 1 NJ LLC., and assessed to J B A Realty known as, Block 73, Lot 58 and also known as 10 Emery Ave.; and

WHEREAS, the above mentioned Tax Sale Certificate has been redeemed by the attorney representing sale of the property Stephen Schnitzer Esq.; and

WHEREAS, the redemption includes principal and interest in the amount of $29,888.63 and the return of the premium in the amount of $22,000.00.

NOW, THEREFORE, BE IT RESOLVED, by the Mayor and Council of the Township of Randolph, County of Morris, that the Treasurer be instructed to refund the total amount of $51,888.63 to TWR as cust for Ebury Fund 1 NJ LLC, PO Box 37695, Baltimore, MD 21297, the lien holder of Tax Sale Certificate #2029.

8. Refund Tax Sale Certificate #2032 for Block 142, Lot 13, 13 Mountainside Avenue to Ebury Fund 1 NJ, LLC—$45,341.90

R-321-17

WHEREAS, Tax Sale Certificate #2032 held by TWR as cust for Ebury Fund 1 NJ LLC., and assessed to Frank Nitti known as, Block 142, Lot 13 and also known as 13 Mountainside Ave., and;

WHEREAS, the above mentioned Tax Sale Certificate has been redeemed by Westcor Land Title, representing Caliber Home Mortgage; and

WHEREAS, the redemption includes principal and interest in the amount of $27,841.90 and the return of the premium in the amount of $17,500.00.

NOW, THEREFORE, BE IT RESOLVED, by the Mayor and Council of the Township of Randolph, County of Morris, that the Treasurer be instructed to refund the total amount of $45,341.90 to TWR as cust for Ebury Fund 1 NJ LLC, PO Box 37695, Baltimore, MD 21297, the lien holder of Tax Sale Certificate #2032.

9. Refund Tax Sale Certificate #2030 for Block 73, Lot 59, 12 Emery Ave. to Pro Cap, LLC Sterling National—$377,028.52

R-322-17

WHEREAS, Tax Sale Certificate #2030 held by US Bank cust for Pro Cap 5 LLC Sterling National., and assessed to J B A Realty, known as Block 73, Lot 59 and also known as 12 Emery Ave, and;

WHEREAS, the above mentioned Tax Sale Certificate has been redeemed by Stephen Schnitzer Esq., Attorney representing sale of the property.

WHEREAS, the redemption includes principal and interest in the amount of $247,028.52 and the return of the premium in the amount of $130,000.00.

NOW, THEREFORE, BE IT RESOLVED, by the Mayor and Council of the Township of Randolph, County of Morris, that the Treasurer be instructed to refund the total amount of $377,028.52 to US Bank cust for Pro Cap 5 LLC Sterling National, 50 South 16th Street-Suite 2050, Philadelphia, PA 19102, the lien holder of Tax Sale Certificate #2030.

10. Release of Police Detail Escrow to Burrini’s Market—$696.00

R-323-17

WHEREAS, the Finance Department received escrow funds for Police Detail.

WHEREAS, the Detail work has been completed.

THEREFORE, BE IT RESOLVED by the Mayor and Council of the Township of Randolph, Morris County, New Jersey that it is recommended by the Finance Department that the escrow funds for the following amounts be refunded:

Burrini’s Market $696.00

11. An Extension of Application for a Treatment Works Approval (TWA) for the Sanitary Sewer System to Serve the Proposed Affordable Housing Site at 42 Bennett Avenue, Block 195, Lot 10

R-324-17

WHEREAS, the Township of Randolph has previously endorsed an application for the Treatment Works Approval on May 21, 2015, R-136-15, for the connection of the proposed affordable housing development located at Block 195, Lot 10 on the official tax map of the Township of Randolph, in which the permit was approved by New Jersey Department of Environmental Protection (NJDEP); and

WHEREAS, the Township of Randolph is requesting to extend the Treatment Works Approval Permit for the connection of the existing sanitary sewer to serve the affordable housing development located at Block 195, Lot 10; and

WHEREAS, the applicant must apply to the New Jersey Department Of Environmental Protection for the extension of the Treatment Works Approval for the discharge of sewer effluent into the Randolph Township owned sanitary sewer by way of a gravity sewer main; and

WHEREAS, the Township of Randolph has obtained a NJDEP Treatment Works Permit and has requested an extension to the permit; and

WHEREAS, the Township desires to authorize the execution of the extension of the said application.

NOW, THEREFORE, BE IT RESOLVED, by the Township Council of the Township of Randolph, County of Morris, State of New Jersey;

  1. The Township hereby endorses a request for the extension of the Treatment Works Approval for Block 195, Lot 10 on the official tax map of the Township of Randolph.
  2. This resolution shall take effect immediately.

12. Release Road Opening Cash Bond for the Purpose of Connecting to the Township Water Service at 145 Morris Tpke, Block 86, Lot 76 to Diana Davila—$500.00

R-325-17

WHEREAS, the Engineering Department has received a request from Diana Davila for the release of a $500.00 cash road opening bond posted for the purpose of connecting to the Township water service at 145 Morris Turnpike, Randolph, NJ 07869 BL 86/L 76; and

WHEREAS, the road opening bond consisted of a $500.00 cash bond, which was received and deposited with the Finance Department on September 28, 2017; and

WHEREAS, the applicant was required to post this cash bond to guarantee the connection to the township water service at 145 Morris Turnpike, within the Township Right of Way; and

WHEREAS, the Engineering Department has inspected the road opening work and found it to be acceptable.

NOW THEREFORE, BE IT RESOLVED by the Mayor and Council of the Township of Randolph, County of Morris, State of New Jersey that it is recommended by Raffaele Carchia, Engineering Administrator that the Cash Road Opening Bond in the amount of $500.00 be refunded to Diana Davila at 145 Morris Turnpike, Randolph NJ 07869.

13. Requesting the Approval of Items of Revenue and Appropriations—Morris County Open Space Trust Grant—Mount Freedom Golf—$337,500.00

R-326-17

WHEREAS, NJSA 40A:4-87 provides that the Director of the Division of Local Government Services may approve the insertion of any special item of revenue in the budget of any county or municipality when such item has been made available by law and the amount was not determined at the time of the adoption of the budget; and

WHEREAS, the Director may also approve the insertion of an item of appropriation for an equal amount.

NOW, THEREFORE, BE IT RESOLVED, that the Council of the Township of Randolph, in the County of Morris, New Jersey, hereby requests the Director of the Division of Local Government Services to approve the insertion of an item of revenue in the budget of the year 2017 in the sum of $337,500, which is now available from the Morris County Open Space Trust Fund—Mount Freedom Golf Grant in the amount of $337,500.

BE IT FURTHER RESOLVED, that the like sum of $337,500 is hereby appropriated in the 2017 budget under the caption 2017 Morris County Open Space Trust Fund Grant—Mount Freedom Golf; and

BE IT FURTHER RESOLVED, that the above is the result of funds from the County of Morris Open Space Trust Fund in the amount of $337,500.

14. Authorizing the Settlement of Certain Residential and Commercial Tax Appeals

R-327-17

WHEREAS, appeals of the real property tax assessments of the following property have been filed in the Tax Court of New Jersey:

PROPERTY OWNERBLOCKLOTADDRESS
Gardner/Kehayas, Alexandra & Peter19946.012 Poplar Ct.
Park/Son, James & Minisuk19946.024 Poplar Ct.
Plansky, Richard & Tara19946.104 Red Oak Lane
Zhang/Zeng,Yiming/Yuan19946.116 Red Oak Lane
Rizzolo, Peter & Mariella19946.128 Red Oak Lane
Sapone, Edward & Monica19946.1310 Red Oak Lane
Ramsdell, Douglas & Carlyn19946.1411 Red Oak Lane
Flanders/Hollander, John & Michelle19946.15106 Mountainside Dr

; and

WHEREAS, the property owners and the Township have agreed to a settlement for the pending appeals; and

WHEREAS, the property owners have agreed to waive pre-judgment interest due on any refunds payable as a result of the proposed settlement provided that the refund is made within sixty (60) days of the date of entry of Judgment by the Tax Court; and

WHEREAS, the settlement of this matter, as set forth herein, is in the best interest of the Township of Randolph and is recommended by the Township Tax Assessor & Special Tax Counsel and should, therefore, be settled pursuant to the terms set forth herein.

NOW, THEREFORE, BE IT RESOLVED, by the Township Council of the Township of Randolph, in the County of Morris, State of New Jersey, as follows:

  1. The settlement of the following tax appeals filed at the Tax Court of New Jersey is hereby authorized as follows:

    PROPERTY OWNERYEARORIGINAL ASSESSMENTPROPOSED SETTLEMENT
    Gardner/Kehayas, Alexandra/ Peter2017$1,087,100$1,040,500
    Park/Son, James & Minisuk2017$931,000$901,100
    Plansky, Richard & Tara2017$1,146,900$1,099,600
    Zhang/Zeng,Yiming/Yuan2017$993,700$952,700
    Rizzolo, Peter & Mariella2017$948,300$909,700
    Sapone, Edward & Monica2017$1,136,900$1,091,000
    Ramsdell, Douglas & Carlyn2017$1,038,300$1,020,700
    Flanders/Hollander, John/Michelle2017$979,000$939,100
  2. Upon receipt of the Tax Court Judgment, the Township Tax Collector is hereby authorized to refund the amount due and to be paid within sixty days of the issuance of the Judgment by the Tax Court of New Jersey.
  3. This resolution shall take effect immediately or as otherwise provided by law.

15. Raffle License, On-Premise 50/50, Ironia Elementary School, 303 Dover Chester Road, Randolph, NJ on February 10, 2018 from 10:00 a.m. to 4:00 p.m. Snow Date: February 11 from 12:00 p.m. to 6:00 p.m.

16. Raffle License, On-Premise Instant Raffle, Ironia Elementary School, 303 Dover Chester Road, Randolph, NJ on February 10, 2018 from 10:00 a.m. to 4:00 p.m. Snow Date: February 11 from 12:00 p.m. to 6:00 p.m.

17. Raffle License, Tricky Tray, Ironia Elementary School, 303 Dover Chester Road, Randolph, NJ on February 10, 2018 from 10:00 a.m. to 4:00 p.m. Snow Date: February 11 from 12:00 p.m. to 6:00 p.m.

18. Raffle License, On-Premise 50/50, Randolph High School Choir and Theater Booster Association (RHSCTBA), 511 Millbrook Ave, Randolph, NJ on February 9, 2018 from 6:00 p.m. to 10:00 p.m.

19. Raffle License, Tricky Tray, Randolph High School Choir and Theater Booster Association (RHSCTBA), 511 Millbrook Ave, Randolph, NJ on February 9, 2018 from 6:00 p.m. to 10:00 p.m.

20. Raffle License, Off-Premise 50/50, St. Matthew the Apostle Parish, 335 Dover Chester Rd, Randolph, NJ on March 25, 2018 at 12:15 p.m.

21. Raffle License, On-Premise 50/50, Skate It Forward, Inc, Aspen Ice, 16 Aspen Ave., Randolph, NJ on December 23, 2017 from 6:00 p.m. to 10:00 p.m.

22. Raffle License, Tricky Tray, Skate It Forward, Inc, Aspen Ice, 16 Aspen Ave., Randolph, NJ on December 23, 2017 from 6:00 p.m. to 10:00 p.m.

Councilman Guadagno made a motion to approve the Combined Action Resolutions. Councilman Tkacs seconded the motion, and the following roll call vote was taken:

AYES:
Councilman Guadagno
Councilman Tkacs
Deputy Mayor Forstenhausler
Mayor Carey

NAYS: None

ABSENT:
Councilman Loveys
Councilman Napoliello
Councilwoman Veech

F. UPCOMING EVENTS

  1. Employee Appreciation Breakfast, Wednesday, December 13th in the Municipal Building Lobby at 9:00 a.m.
  2. Menorah Lighting, Randolph Community Center, 30 Calais Road on Thursday, December 14th at 6:00 p.m.
  3. Reorganization Meeting—Monday, January 1, 2018—Continental breakfast at 10:00 a.m., followed by meeting at 11:00 a.m.
  4. Grand Opening/Ribbon Cutting for Primrose School of Randolph, 2A Middlebury Blvd., Randolph, on Saturday, January 20, 2018 at 10:00 a.m.
  5. Girl Scout Gold Award Ceremony on January 4th

G. DISCUSSION ITEMS

1. Presentation—Updated Mt. Freedom Master Plan—Darren Carney

Manager Mountain explained that for the past year a work group consisting of members of the Council, the land use boards, and staff has spent much time reviewing and updating the Mount Freedom Master Plan under the leadership of township planner Bob Michaels and Darren Carney. The plan was presented to the Planning Board; he introduced Planning Administrator and Assistant Township Manager, Darren Carney.

Darren Carney reported that the plan can be found on the township website. Darren presented the following:

  • The process began in December 2016. It was the same committee that reviewed the re-examination report the prior year; therefore, the Mount Freedom planning discussion began in 2014 or 2015.
  • There were studies completed in many years beginning with the first in 1975 and the last being in 2006, with the major update of the master plan.
  • The plan contains information on the existing conditions in the area; some of these changed since the process began:
    • The main things they focused on was the old post office site at the corner of Sussex Turnpike and Brookside Road; the Kensington Square project, which is almost halfway completed; Sussex Turnpike opposite Millbrook Avenue where the house was demolished and the curb cut has already been installed; the Mount Freedom Post Office; the Mount Freedom Golf property; and the Mount Freedom Presbyterian Church site.
    • He explained the various zoning districts in the area.
    • The plan contains information on the relocation of West Hanover Avenue and Brookside Road, the intersection with the signalization, the widening of Sussex Turnpike between Millbrook Avenue and West Hanover Avenue, and the sidewalks along Sussex Turnpike.
    • Other improvements have been made in the area such as trees and lighting.
    • The sewer lines have been extended as part of the Kensington Square project. There are also dry sewer lines under Sussex Turnpike in anticipation of the project.
  • They reviewed the vision from the 2006 master plan and tweaked it a little. The vision is for a village center that is compatible with small scale shops, stores, and services provided in a pleasant, safe, and relaxing environment with tree lined streets and attractive civic spaces, housing designed for all ages and income levels scattered throughout the area with consistently-themed architecture linked by a well defined walkway and open space system.
  • The goals identified by the committee are:
    • Provide a focal point and sense of place and identity
    • Provide diversity and mix of uses, offering variety and choice as well as flexibility to respond to market demand
    • Provide for village scale shops, stores, and services within walking distance of local residents
    • Coordinate and link the area with the rest of the township through well designed vehicular and pedestrian system
    • Create a pleasant and safe pedestrian environment by providing commons, greens, and walkways separate from vehicular circulation and parking areas
    • Require parking to be provided behind buildings and easily accessible by access roads or driveways
    • Cluster high-density residential uses around the commercial mixed use core. These residential uses should provide housing for various lifestyles and incomes. Housing should be provided for seniors, young professionals, lower, middle, and upper income households
    • The village center businesses should draw upon the surrounding areas for its customer base
    • Create civic areas and spaces that are seen in traditional village type settings
  • The recommendations from the plan were similar to the 2006 plan; the main changes were to modify it to allow a variety of uses within the area.
  • One area specifically reviewed was the specialty shop/village office (SS/VO). It currently allows for either small scale village office or one- or two-family dwellings. The commercial use should be required to front on Sussex Turnpike and residential use in buildings that front on Sussex Turnpike should only be permitted above the first floor. Total residential buildings with no commercial component should only be permitted if they do not front on Sussex Turnpike. The following additional development criteria should be included in the zone:
    • Parking should be provided behind the stores and shops on Sussex Turnpike
    • The maximum building height should be increased to three stories and forty-five feel in order to allow two stories of residential use above commercial development and sloped roofs and dormers
    • When at least six dwelling units are proposed in one project, a minimum of 15% of the residential units developed should be available to low and moderate income families if they are offered for rent; a minimum of 20% of the units should be affordable if they are offered for sale.
    • A reduced front yard setback should be considered in order to maximize the rear area for parking and to create a more village-type continuous streetscape
    • The Floor Area Ratio (FAR) for this zone should be removed since buildings in the zone may be mixed use, which does not lend itself to FAR controls and this would provide more zoning flexibility; the maximum permitted impervious coverage should also be increased.
    • Village style housing should be permitted in this zone
  • Another area reviewed for change was the professional office/residential zone, the area north of Sussex Turnpike, west of Millbrook Avenue. It is currently zoned either single family residential or straight professional office. The recommendation is to encourage a greater mix and type of uses than is permitted in that zone. This would allow more retail services in the area, as well as multi-family residential; some areas would be more appropriate for residential development than commercial development because of the existing slopes. If six or more residential units are proposed, the project would be subject to an affordable housing set-aside of 15% for a rental property and 20% for sales units. The cottage style housing, which is smaller residential units, would be more affordable to those just entering the real estate market or for those wanting to retire in the area.
  • Changes to the B-1 zone in this area—the recommendation is that automobile service stations not be a permitted conditional use in this zone within Mount Freedom. Since B-1 zones are throughout the township, it may take some crafting with the ordinance to accomplish this.
  • Limited Village Commercial—the permitted uses in this zone should be expanded to reflect the types of uses that currently exist in the zone and to provide additional flexibility for new uses. Currently principal permitted uses are limited to retail services, professional services and restaurants. The principal permitted uses should be expanded to include retail sales, professional offices and general offices.
  • illage Center Residential—they could not really get into since it is unsure what the outcome will be with the multi-family housing market and COAH. This area was previously approved for a shopping center, but it never got built; there is an issue with wetlands. If there is going to be multi-family within Mount Freedom, larger developments, either apartments or townhomes, concentrated within that tract, to require affordable housing set-aside. It may take some tweaking to the zoning ordinance since the current zoning in the area is relatively low, seven units per acre which is not appropriate for a townhome type development. If multi-family housing is developed in this zone, they would encourage public space such as a small park, especially focusing on the Brookside Road and Sussex Turnpike corner.
  • Recommended design proposals:
    • Parking paralleling Sussex Turnpike to the south which would provide access and parking for those businesses and residences that would be redeveloped in the SS/VO zone. The dwelling, opposite Sussex Turnpike’s intersection with Millbrook Avenue, was removed and a curb cut has been provided so a future driveway can benefit from the signalized intersection. There is already a preliminary Planning Board approval to develop that site. The parking lot will be expanded to the west to interconnect with Burrini’s lot. It is set up to further extend it to the east, to connect with properties toward Woodlawn Terrace.
    • Incentives could be provided in the ordinance, such as increased FAR if a developer provides a significant area of outdoor public space within their development.
    • Standardized lighting for the area; develop a more specific definition of what is currently called Mount Freedom lighting. The lighting has been converted to LED lighting which work better, without the glare of the old lights.
    • Outdoor seating areas for restaurants and cafes to encourage public interaction.
    • The creation of a “pattern book,” or standard for designs, for Mount Freedom. It would include detailed illustrations in the form of photos, sketches and drawings of architectural styles, building and facade materials, landscaping elements and streetscape features. A similar book should be created for other areas of the township as well.

Councilman Guadagno felt that the multi-family housing should have walking access to the center. Darren replied that there have been some issues with the corner property, such as tax liens and wetlands, but he thought it was under contract now for one unified ownership group for most of the corner. He believed there was the possibility for a connected vehicular and sidewalk system with the development.

Mayor Carey asked for the next steps. Manager Mountain explained that the plan is a strategic vision; the way it gets implemented is through an ordinance. During the next year, the ordinances reflecting some of the recommendations will be drafted; it will then be before the Council to make a formal recommendation to make it law.

Deputy Mayor Forstenhausler asked if the zoning approvals were in place for the animal hospital project; Manager Mountain stated that they were. Deputy Mayor Forstenhausler asked when the construction would begin; Darren replied that they currently have preliminary approval. The owner is working with the county on the right of way vacations and the cross access for them and the Burrini’s property. Darren expects that they will come in for their final approval in the spring. Darren explained some of the historical details of the animal hospital property, and the adjacent properties.

Mayor Carey asked if the Planning Board had any concerns about the plan. Darren replied that they did not really have any concerns; there were three board members on the subcommittee. Councilman Guadagno added that their main concern was the traffic flow. There was some discussion on walkways and the access easements between Rosie’s Trattoria property and the adjacent properties.

Mayor Carey asked about the Kensington Square project, and if Darren knew what impact, if any, it was expected to have on the schools. Manager Mountain replied that he did not think many children would be moving into those homes, so it should not have much of an impact.

H. OPEN TO THE PUBLIC

Judith Stewart of 114 Everdale Road expressed her concern with the safety of the intersection of Schoolhouse Road, Center Grove Road, and Lawrence Road. She felt there should be a stop sign added on Schoolhouse Road near Lawrence Road, but knows it would be challenging since portions of the road are county. Mrs. Stewart felt the Council should discuss this at a future meeting. Mayor Carey asked Manager Mountain if it would be something to be handled by the Traffic Advisory Committee (TAC). He replied that it could be referred to the TAC, and the police department could provide a report as to the number of accidents at the site. They will have the 2018 Council liaison to the TAC report the suggestion at an upcoming TAC meeting.

Mrs. Stewart informed the Council that there was an upcoming concert at the library on Sunday, December 10th at 2:00 p.m., and felt members might be interested in attending.

Tom Sterk of 2 Daniel Court asked what factors are considered and how improvements to intersections are determined. He felt the intersection of Morris Turnpike and Sussex Turnpike, near the recycling center, could use improving since it’s difficult to get out of Morris Turnpike. Manager Mountain explained that the police department provides information on traffic accidents when requested. He also explained that those are county roads, and that the county controls the decision with input from the township. For municipal intersections, it is up to the township’s discretion; the TAC is the committee that would be informed of residents’ traffic concerns. If there was a consensus for a change, it would be brought to the Council for discussion.

Seeing no one further from the public, the public portion was closed.

I. COUNCIL COMMENTS

Councilman Guadagno stated that he already spoke to Manager Mountain about the issue, but he felt the leaf collection should be moved back to begin a week later. With the current schedule, there are still leaves falling in certain districts after the collection has finished. Councilman Guadagno commented that some residents put leaves out right after the crews had gone through their district; he felt the letter that the township sent regarding bagging those leaves was effective. Manager Mountain explained that the decision to move the start back one week was already made, and will be in effect for 2018. If a snow storm impacts the collection, the crews would go back to the district to collect the leaves after the snow was cleared. Mayor Carey asked if there were any issues related to the new policy of allowing contractors to place leaves at the curb. The Manager replied that there were no issues, but final numbers are not available since the crews are still collecting leaves; the numbers are currently trending lower than what was projected.

Councilman Guadagno stated that the issue of oil collection keeps coming up; he asked if the township will ever collect oil again. Manager Mountain explained that they are trying to restructure it so they do not wind up with a future problem. He believed they are collecting the oil, but they do not really promote it. Deputy Mayor Forstenhausler asked what the issue had been. The Manager explained that the collection agent indicated that he felt a collection of oil picked up from Randolph, which was their last stop, contaminated their load; they filed a claim against the township which was settled for a small amount of money. Because of the way the township collects the oil, there was no way to prove it was not from Randolph. However, they are going to implement some checks as to the collection as well as when the agent picks it up. Councilman Guadagno was concerned that residents would pour it down the storm drains if there wasn’t a place for disposal.

Councilman Tkacs attended a meeting about Calais Road park; they have submitted applications to the DEP and EPA. They are currently discussing names for the park. He also attended the Chamber of Commerce meeting at CCM. Mayor Carey added that the new president is very open and welcoming. Councilman Tkacs also reported that he attended the ribbon cutting at the new gym, the Open House at the museum, and the Christmas tree lighting; they were all very nice events. Mayor Carey added that there were about 200 people at the tree lighting.

Deputy Mayor Forstenhausler reminded the Council that Fire Company 2 is holding their annual Christmas tree sale; it is a fundraiser for the volunteer firemen.

Deputy Mayor Forstenhausler reported that he attended the ribbon cutting at Next Generation Training; he noted the recent number of ribbon cuttings and the positive economic development in the township. He also attended the senior luncheon and the recreation volunteer awards ceremony; both were very nice, well attended events. Deputy Mayor Forstenhausler also attended the Chamber of Commerce luncheon.

Mayor Carey added that the Library Board of Trustees met with Manager Mountain, Paul Ferriero, and Darren Carney to discuss the replacement of the gazebo; the swimming pool from the former Ackerman Hotel was never filled in properly, and they need to take steps to correct the issue before erecting a new gazebo. This is delaying the project slightly.

Mayor Carey also attended the Chamber of Commerce luncheon, the Christmas tree lighting, the Museum Open House. She also reported that they met with the Board of Education; it’s a quarterly, collaborative meeting.

Mayor Carey thanked Council members, and stated that it was an honor to have served as Mayor this year. She also thanked the township staff, and said that it was a very pleasurable year.

J. EXECUTIVE SESSION

WHEREAS, Section 8 of the Open Public Meetings Act, Chapter 231, P.L. 1975 (N.J.S.A. 10:4-12) permits the exclusion of the public from a meeting under certain circumstances; and

WHEREAS, this public body is of the opinion that such circumstances presently exist.

NOW, THEREFORE, BE IT RESOLVED by the Mayor and Council of the Township of Randolph, in the County of Morris, and State of New Jersey, as follows:

1. The public shall be excluded from the Executive portion of the meeting.

2. The general nature of the subject matter to be discussed is as follows:

Update—Affordable Housing Litigation
Jersey City/RVRSA Litigation—added at the meeting by Attorney Buzak

3. As nearly as now can be ascertained, the matter or matters to be discussed at this time will be disclosed to the public at such time and under such circumstances as are prescribed by law.

4. At the conclusion of the Executive Session, the Council will reconvene in public session for the purpose of taking formal action.

Deputy Mayor Forstenhausler made a motion to move into Executive Session at 7:00 p.m., with the addition of the Jersey City/RVRSA Litigation as per Township Attorney Ed Buzak’s suggestion. Councilman Guadagno seconded the motion, and the following roll call vote was taken:

AYES:
Councilman Guadagno
Councilman Tkacs
Deputy Mayor Forstenhausler
Mayor Carey

NAYS: None

ABSENT:
Councilman Loveys
Councilman Napoliello
Councilwoman Veech

Councilman Guadagno made a motion to close the Executive Session at 7:50 p.m. Councilman Tkacs seconded the motion, and the following roll call vote was taken:

AYES:
Councilman Guadagno
Councilman Tkacs
Deputy Mayor Forstenhausler
Mayor Carey

NAYS: None

ABSENT:
Councilman Loveys
Councilman Napoliello
Councilwoman Veech

K. ADJOURNMENT

Deputy Mayor Forstenhausler made a motion to adjourn the meeting at 7:50 p.m. Councilman Guadagno seconded the motion, and the following roll call vote was taken:

AYES:
Councilman Guadagno
Councilman Tkacs
Deputy Mayor Forstenhausler
Mayor Carey

NAYS: None

ABSENT:
Councilman Loveys
Councilman Napoliello
Councilwoman Veech