All meeting minutes posted on the township website are unofficial minutes. Official copies of minutes may be obtained from the township clerk.
Minutes: January 28, 2017
A. OPENING OF BUDGET MEETING
1. Call to Order
A budget meeting of the Randolph Township Council was called to order at 8:30 a.m. by Mayor Carey. This meeting is held pursuant to the New Jersey Open Public Meetings Act. Adequate notice of the meeting has been provided by posting written notice of the time, date, location and to the extent known, the agenda of the meeting in Randolph Township. This notice was posted on the Bulletin Board within Town Hall, it was filed with the Township Clerk, and it was provided to those persons or entities requesting notification. Notice was also provided to the Randolph Reporter and the Morris County Daily Record on December 2, 2016 by emailing them the annual resolution adopted by the Council on December 1, 2016. The annual resolution, which included this meeting date, was advertised in the Randolph Reporter, the official newspaper of the Township of Randolph, on December 8, 2016, and the Daily Record on December 6, 2016.
2. Roll Call
Deputy Mayor Forstenhausler
Also present: Township Manager Mountain, Darren Maloney, Ralph Carchia, Russ Newman, and Tom Spring
3. Pledge of Allegiance
Mayor Carey led the Pledge of Allegiance.
B. OPEN TO THE PUBLIC
Seeing no one from the public, the public portion was closed.
C. MANAGER’S BUDGET OVERVIEW
The Manager provided the following information:
- The budget addresses the major needs of the township, and it achieves the goal of maintaining a stable tax levy for municipal services without sacrificing the long-range financial positioning.
- Since this year was the revaluation, the tax rate will be changing regardless of what happens with regard to the budget. To reference any changes in terms of the impact the budget is having by referencing the tax rate, would be misleading and confusing.
- It is a working document; it is not meant to be a final budget.
- All of the expense line items have been reviewed with the department heads.
- The revenue categories are based on the prior year’s revenue collections, and following the state regulations, are not allowed to exceed prior year revenues collected.
- The only element of the revenue piece that is a projection, is the state aid. The last several years the state has not changed the aid to the municipalities. There has been no indication from the state that the aid will be changing. The state aid is actually the return of the gross receipts tax that used to be collected by the municipality, and is now collected by the state.
- As proposed, this year’s budget is a little closer to the cap than normal; this is partially because he and Darren Maloney tried to bring the budget in at a stable tax levy. Prior to the introduction, he and Darren will do some tweaking to get it under the levy cap.
- The operating budget calls for an appropriation just over $31 million; it is up only 0.66%, or just over $200,000 from the adopted 2016 budget.
- In addition to the usual budget drivers, the impact of the revaluation must be considered. Prior to the revaluation, the ratio was just over 67% of market value; the revaluation brings it back to the 100% level. The goal of the revaluation is to ensure that the tax burden is fairly distributed amongst the taxable property owners based on current market values. Since the net valuation has increased as a result of the revaluation, the tax rate is adjusted proportionately; the revaluation is a revenue-neutral process.
- He and Darren prepared the budget with the goal of maintaining the stable tax levy; this budget achieves that goal.
- The budget contains no service reductions.
- The township ended 2016 in a very good position.
Darren Maloney reviewed the 2016 Statement of Operations that was included in the budget book. The township ended 2015 with 14.8 million dollars in fund balance, and ended 2016 with 17 million. The breakdown: water had $817,000 in surplus, and 9.1 million was the sewer surplus. The driver of the additional surplus is the water & sewer, particularly the sewer department; the township is in the position that in the foreseeable future, the sewer projects can be funded with cash rather than bonds.
Darren explained that in 2014 the issue of building up too much surplus was discussed, and it was agreed that the surplus should not be too much in the current fund; the idea was to cap it and bring it down to a certain level. He reviewed the surplus amounts from 2013 through 2015; he would like to begin to bring the surplus down.
Manager Mountain continued with the following information:
Some of the budget drivers:
- Salary & Wage—is essentially flat. A new part-time position, Administrative Executive, for the Fire Department. The Fire Department handles all the administrative responsibilities for the department; with the challenges the chiefs now have with careers, the fire department, and the administrative responsibilities, it would be helpful to have a paid position that can manage the administrative responsibilities. A part-time position has been included in the Manager’s budget; he envisions the position reporting to the Manager, with a side reporting function to the fire chief and deputy fire chief.
- Revenue Administration—shows a large percentage increase. There are several retirements, including the Tax Collector in mid-year. Under the collective bargaining agreements, in the year the individual retires, there are certain one-time payments that have to be administered for the retiree which get built into the line item. The Buildings and Grounds also has a similar increase in the line item for the retirement of the building maintenance man.
- Buildings and Grounds contractual services—there is an increase due to the change in approach to replacing the copy machines; the decision was made to purchase replacement copiers instead of leasing them. It increases the budget initially, but a lower annual expenditure over the life of the copier is expected. Also, there have been substantial improvements to the HVAC system in the municipal building; however, maintaining the newer system resulted in some increases in the maintenance contract.
- Leaf collection policy change—with the elimination of the restriction regarding contractors placing leaves curbside, there will be a financial increase in the curbside collection. A very conservative number was applied in the budget, based on the analysis that was done; hopefully it will be less of an impact.
- Sanitation—collection of recycling and refuse contract—the cost did increase from the previous contract due to a variety of factors, including impacts in the contractor’s staffing and vehicle replacement costs.
- Statutory Charges—the billing on the pension system generally lags behind one to two years. Over the past couple of years, the township replaced police officers and the levels have now reached the approved staffing levels. The billing on the pension system is catching up, so there is a small increase to reflect the pension billing for the full staffing.
- Insurance—the township manages its employee health insurance through a collective, called the HIF, the North Jersey Municipal Employee Benefits Fund. The last several years the township has effectively been mitigating increases in that area through the way the fund is managing health care, as well as benefitting from the changes the state made several years ago with regard to much higher employee contributions than what was in place in prior years. The costs, as a whole, are going up 5%, which is not out of line with where most insurance costs are currently.
- The Property Casualty and Worker’s Compensation is handled through the Morris JIF, which is also a joint insurance fund, made up of municipal entities in Morris County. The liability premium assessments are around 3% for liability, and 3.18% for worker’s compensation. When the two are factored, health and property casualty, it is going up just under 5%.
- Debt Service—this change is not an impact as much as it is an accounting change, despite it looking like an increase on the line item. The State Department of Community Affairs, who reviews every budget and can ask for changes in the way certain expenses and revenues are handled, asked that the township change the way the joint township/board of education arrangement for the public works facility is handled. Prior to the change, the township would reduce its line item for debt service on that project by charging the debt service reserve. Their recommendation is for the township to now budget the full amount of the appropriation on the expenditure side, and then offset on the revenue side. It’s the same impact on the budget, but for the year in which the change is being made, it looks like the line item is increasing.
- Water & Sewer
- Water fund balance was up to just over $800,000. The fund balance continues to grow. The proposed budget is calling for an appropriation of just over $3.6 million; the appropriation is increasing by 13.5%. The Capital projects planned, particularly in water, are going to start taking the fund balance down. Because a lot of water projects are planned over the next six years in the Capital Improvement plan, he, Darren, and Ralph Carchia will look at the rates to ensure the current rates can sustain the planned growth; they will look at both the revenue projections and the expenditures.
- Sewer fund ended 2016 strong, with a fund balance over $9 million. There have been a number of years of funds being set aside in anticipation of major Capital projects, primarily the Butterworth project. There is also still an unresolved Jersey City RVRSA litigation that could potentially have an impact on the rates that the township pays.
Councilman Guadagno stated that he thought the person hired full time last year in the Manager’s Office was going to cover the fire department. Manager Mountain explained that the change to full time for that position was for the person to serve as the township communications person and social media; she is assisting Rich Briant with some clerical things, but not the volunteer fire department. Councilman Napoliello asked the status of the Zoning Officer position. Manager Mountain explained that the position is still open, and it has been advertised a second time. It is difficult to find part-time people interested in a zoning position; the position is currently being managed through Darren Carney. The Manager explained that they met with personnel from Rockaway to discuss a shared service, but it did not materialize. Councilman Guadagno suggested they look into the possibility of a shared service with Dover for this position. Council members asked the number of full-time and part-time employees in the township; Manager Mountain reported there are 122 full-time and 46 part-time. There was an error in the budget book showing the position in the Clerk’s Office as still being part-time, this will be corrected to reflect that position as full-time.
Councilman Forstenhausler added that the new part-time position in the fire department will be greatly appreciated by the department officers. He explained that the requirements by the state for purchasing have made it more time consuming, and since both the fire chief and deputy fire chief have full-time jobs, the part-time position is needed for the purchasing as well as other administrative duties.
D. BUDGET PRESENTATION
1. Water/Sewer and Engineering Department—Ralph Carchia
Ralph Carchia reported that the Engineering budget request is a little lower than in 2016.
Councilman Loveys asked for clarification as to what the revenue would be. Ralph explained that it would be from road opening permits, lot grading permits, and other such things.
Ralph presented the following related to the operations portion of Water & Sewer:
- There were some internal promotions, resulting in a vacant position; there is money budgeted to backfill that position. Manager Mountain explained in more detail the staffing in the Water & Sewer Department.
- The budget is similar to 2016, with a slight increase in some of the line items.
- Proposed capital outlay $50,000 for fire hydrant replacements; $30,000 for water meters; and a line item to refurbish the 20 ton trailer used to haul the excavator.
- There are a lot of older fire hydrants that are in need of replacement. For the budgeted money, approximately 20-25 hydrants can be purchased, depending on what the bid comes in at this year. Typically, the valve is replaced along with the hydrant. Overall, there are approximately 1,100 fire hydrants in the township.
Ralph presented the following related to the capital budget request:
- Tamari Court/Sweetwood Drive study—this area has been identified in the Master Plan a few years ago as a low pressure area. One recommendation was to put a water booster station in that area. They will work with an engineering firm to determine the best location for the station. The study will provide related information to determine the cost of the project.
- Shuman Road and Woodlawn Terrace—water main extension; a continuation of the water and sewer improvements in the Mt. Freedom area.
- Meadowbrook Pump Station—this station has existed since the Shongum area was developed; it is about 45-50 years old. It needs to be retrofit and upgraded with a new pump system; it will be much more efficient.
- Butterworth Phase III Interceptor—this will involve the installation of over 3,000 feet of sewer line and the construction of a pump station on Carellen Place. Ralph provided details of the various water and sewer lines and connections in that area.
- Retaining Walls—this is an ongoing project. After Everdale Road is completed, they will move to Fords Road. It will require two phases, design work and construction. The budgeted money is for the design work, with the construction anticipated in 2018. Manager Mountain added that if the design comes in significantly under budget, the remainder of the funds will be re-appropriated toward the construction.
2. Parks and Recreation—Russ Newman
Russ Newman presented the following related to the operating budget:
- The expenses included in the budget are: salaries and wages for all the staff, operating expenses such as office supplies and utilities, online registration, support of leagues, and senior activities.
- In 2016 the programs and support of leagues brought in approximately $491,000 in revenue. The programs that use Freedom Park are cross-charged for the lighting expenses to partially offset the cost.
- Self Sustaining Programs—pre-school, youth, and adult programs as well as some special events such as Holiday Tree Lighting and Trunk or Treat. In 2016 the non-sports programs and facilities, Randolph Park Beach, Artworks Studio, and the Brundage Park Playhouse all experienced revenue growth of 7-10% over 2015; a combined increase of nearly $30,000.
- Revenue is also collected for park and Community Center rentals, the lease with Tamarack, fireworks collection, trainings, senior programs, permits for the beach, tennis, etc. In 2016 they collectively generated over $1.38 million, which represented about 64% of the overall budget.
There was discussion about the cost of $33,000 for credit card processing; Councilwoman Veech suggested other companies that would be free such as PayPal or Venmo. Darren Maloney explained that some of the outside, newer companies pose a risk. Unlike the companies that deposit the money right into the township’s account, these companies use a clearing bank that they own, and the money must be cleared prior to it being deposited into the township’s account. The risk is that if the company goes out of business, the money is stuck in their bank. Darren explained that he is not comfortable with that method at this point, and has tried to compensate by negotiating new fees with the existing bank. There was discussion about the possibility of charging a fee for credit card transaction.
- Scholarship Report—this includes the money the township donates through the holiday trust fund, and fee waivers for children to attend camp. $8,655 in waivers for program fees and beach memberships for families unable to afford the cost.
- In 2017 they anticipated some trending declines in certain program areas, and some increase in others; the participation numbers have remained at a lower level for several years so they are comfortable reducing some of the support of leagues due to demographic factors. The expectations of the residents for top level uniforms, equipment, facilities, and increased training have been the basis for some of the sustained budget numbers.
- For several years there has been growth in one-day clinics and workshops, both in sports and Artworks; they continue to supplement the revenue.
- Celebration of Public Events—this includes funding for the Freedom Festival, renting the mobile stage, fireworks, and renting tents for the Country Fair. They have been increasing police presence at these events the last few years. Russ reviews the events with Chief Stokoe to determine the number of officers needed. The collection for parking at the Freedom Festival offsets the cost of the fireworks.
Councilwoman Veech stated that she would like to see a comprehensive profit & loss statement for the Recreation Department so that they could see each of the programs. The Council could explain to residents where the fees go, such as the parking fee at the Freedom Festival offsetting the fireworks display. Manager Mountain replied that her directive last year was misunderstood, but that they can do that in the future.
Russ Newman presented the following related to the capital budget request:
- The major factor was the approval of the Parks Master Plan. The capital expenditures include both planning and design elements of projects, reserving funding for future projects, as well as planned improvements to begin in 2017.
- He reviewed the bigger items:
- Replacement of the lighting system at Brundage Park with modern lighting and steel poles. To fund this, money was reserved in 2016 for three years, with the project scheduled to be completed and paid for in 2018.
- Heistein’s lighting project will be similar to Brundage Park, but a two year project, which will be completed in 2017. The Manager added that this project also has funding from the soccer booster club. A second phase will be completed in 2020-2022; it will expand the lighting from two fields to four fields.
- Funding for some projects was reserved in the 2016 budget. These included the installation of additional security cameras; money was reserved to begin the Trails Master Plan, and several projects are being prepared to go out to bid, or completed, in the next several months. The design for the development of the Calais Road property, referred to as 90 acres. This came out of the Parks Master Plan, with the goal of supplying activities that are not available in the other parks. There will be a community garden component, a paved, level walking path, an additional picnic pavilion for rentals, a band shell for community events, and other games and activities such as bocce and outdoor fitness equipment. Manager Mountain added that the design request for proposal is in its final stages; he will be coordinating a kickoff meeting with the workgroup within the next few weeks. The funds in this capital plan are the planning numbers; they will not go out for the ordinance on this element until after the design phase is done.
Manager Mountain added:
- The Brundage Park Playhouse improvements is a reserve from the Master Plan process; the actual implementation was put out several years.
- He and Russ met with Tom Spring about the Randolph Park parking lot; they identified a much more cost efficient way to pave that parking lot. When this budget gets to its introduction, this element will drop off of the capital plan. It will allow the Randolph Lake repairs, which were not part of the ten year plan, to fill in that spot. The township will still be within the ten year’s plan impact analysis of staying on target with not drawing down the reserve on the parks improvements.
There was discussion about the specifics of the paving; by doing it in-house, the savings will be approximately $100,000.
Councilman Loveys asked for clarification on the 10 year plan. Manager Mountain explained that in the Parks & Recreation Master Plan, a 10 year analysis was provided on the fund balance for the trust fund. At the end of 10 years, the goal was to hit a target amount that left a healthy balance in the trust fund; they did not want to draw it down close to, or below, zero. If there are expenses that arise in the 10 years that were not anticipated in the plan, this would reduce the targeted end year balance of the trust fund. To prevent this from occurring, the township would need to offset these higher expenses by eliminating other projects from the plan or utilizing funds available from completed projects where the full amount of dollars budgeted were not required.
There was a discussion on changing the name “90 acres” when talking about the parcel.
Councilman Guadagno noted that both Randolph Lake and Randolph Park are written in the budget, and since they are the same, the wording should be consistent. He also asked if the Council could get a list of the parks in the township, and what facilities are available at each park. Manager Mountain explained that a comprehensive list of parks and facilities was in the Parks Master Plan; he will re-circulate the list. Russ Newman stated that he would review that information and ensure the township website has the same information.
Councilman Guadagno commented on the circulation pattern of the township parks; he wanted to know if someone could safely walk from their house to a park facility within a certain amount of time. Manager Mountain explained that the township is limited to the available land; however, wherever there is land, they are looking to develop it as part of the 10 year plan. The manager anticipates the Trail Master Plan will address the improvements to the trail system, but also will provide recommendations to address the circulation pattern. This could include the use of sidewalks and other means of pedestrian or bicycle access.
Russ continued with his capital budget request:
- They were able to replace two Parks vehicles last year. There are three vehicles scheduled for replacement this year.
Councilman Loveys commented on the Babe Ruth baseball field at Freedom Park. He stated that in the past, the county tournament was held there, and asked if this field was even considered now. He asked if Russ felt the reason for possibly not being considered was due to the condition of the field or the lack of parking. Russ replied that he felt it was a little of both. Councilman Loveys asked how the township could bring the tournament back. Russ explained that work was done with the baseball committee this year, through the booster club, to renovate the Little League field at Freedom Park. They re-sodded, re-edged, and laser-graded the field; they also put down a new type of clay that is supposed to be more water absorbent. There is money in the capital plan for the next year or so for field improvements to the Babe Ruth field. The plan is to determine if the changes to the Little League field solve the problems, then they will look to make the same changes to the Babe Ruth field. Councilman Guadagno asked about the parking at Freedom Park. Russ explained that there is not a lot that can be done to expand the parking, but they do use the field across the street for overflow parking. Manager Mountain added that there has been money in the budget to improve the crossing and the overflow parking; it needs to be done this year.
Councilman Loveys commented that at the opening of Randolph Lake last year, there were complaints about the cleanliness. He hopes that when it opens for the season this year, it is in great shape. Councilman Napoliello asked about the condition of the kitchen; Manager Mountain explained that the kitchen issue had been addressed.
Councilman Guadagno thanked the previous Council members who set up the trust fund.
OPEN TO THE PUBLIC
Judith Stewart of 114 Everdale Road stated that some of the reports the Council receives are due to questions she raised in the past. She stated that Russ has always given complete responses to her questions; therefore, she does not need to repeatedly ask the same questions. Mrs. Stewart explained that she appreciated the information in the reports.
Seeing no one further from the public, the public portion was closed.
The meeting broke at 10:40 a.m. for 5 minutes.
3. Department of Public Works—Tom Spring
Tom Spring presented the following related to the operating budget:
Road Repair Maintenance
- Last year there was $45,000 in road materials, this year it was decreased by $500; only $38,000 was expended in 2016. Road materials include asphalt, crushed stone, cold patch and crack sealant.
- Street sweeping disposal—years ago it was much lower, but the street sweepings are classified as contaminated waste, and the township pays to dispose of them.
- Rental Equipment—in 2016 a piece of equipment was borrowed from another town. Funds are kept in that line item in case the township is unable to borrow equipment for the cleaning of sediment basins around Shongum Lake.
Councilwoman Veech asked for clarification on the communication line item. Tom explained that the line item is for communication equipment, the two-way radios in the trucks. They have been updating their equipment to digital-type radios. They are not yet on a digital frequency, but once they are, the radios will be capable of communicating.
Councilwoman Veech asked if the reason for the decrease in salary and wages was due to one less employee. Tom explained that it is from retirements at the higher salaries.
Councilman Loveys asked for an update on the retention basins. Tom explained that the leaf collection program just ended; therefore, they are back to working on the retention basins. He explained in some detail the upcoming basin work. Councilman Loveys asked if they were using the equipment that was purchased recently for the retention basin work; Tom stated that they were. Tom explained the various work that his department handles.
Councilwoman Veech explained that two of the storm basins in her neighborhood contained many bags of dog waste that a DPW crew cleaned out. She asked Tom Spring if there were things that residents should do, or not do, that would make the cleaning of basins easier; she asked about communicating to residents. Tom explained that he would let Mark Caputo know since he handles the communication part of the storm water regulations. Tom further explained that when they pave a road, they replace the frames and grates of the storm basins as to be storm water compliant. The new frames and grates have messages on them about not dumping. The old ones had been painted with the message in the past, but many have faded.
Councilman Guadagno asked if there was a digital map of where the storm drains in the township; the Manager stated that there was not, but he would discuss it with Darren Carney.
Councilman Guadagno stated that there are areas in the township with dead brush and trees along the roadway, and asked if there was a plan to remove them. Manager Mountain explained that if there was a downed tree that was not interfering with the road, it would be left, but if someone complained about it, then it would be removed. Councilman Guadagno felt that some of it is piling up in the rights of way, especially on Calais Road. He explained that some came down during Superstorm Sandy. Manager Mountain stated that they would look into it and determine where a cleanup might be needed. Councilman Guadagno also noted that he has noticed litter around town; the Manager replied that the Council members or residents should contact his office if there are specific areas and they can include it with the Clean Communities grant.
Councilman Guadagno asked how residents can easily communicate with the township staff, besides sending an email. Manager Mountain explained that the township does not have a portal yet for such reports. Since Darren Carney does much of the IT, and the contract with the provider who does the GIS support has a platform that can provide that, he would talk to Darren about implementing it.
Councilwoman Veech commented on the various advertisements posted on telephone poles and trees that she felt were also litter. She stated that the people that clean up the township as part of the Clean Communities days cannot get them down because they are nailed in so well. She asked if staff members who drive throughout the township regularly could possibly take them down. Tom Spring explained that his one supervisor removes the signs that are stuck in the ground. Manager Mountain asked that Tom have the supervisor take down signs posted to telephone poles as well, and give them to Darren Carney to follow up with the person who posted the sign.
Tom Spring continued:
- Recycling—shared between him and Health Department
- Recycling Center Maintenance—the budget is lower this year. As part of the recycling capital budget there will be concrete slabs poured that the dumpsters will sit on at the Recycling Center.
- Snow Removal
- The dollar amount has remained the same. They are using more chemicals now than dry material.
Councilwoman Veech asked if any tickets had been issued for residents not clearing sidewalks; Manager Mountain stated that there have been tickets issued in the past year. The Manager explained that Tom and the Police Department work together in identifying and ticketing residents who do not follow the snow policies and regulations. There was a more detailed discussion on snow plowing and sidewalk clearing.
Councilman Loveys commented about the ratio of chemical to salt use in the township versus the county. He talked about pre-treating the roads and plowing; he asked if the township is benefitting economically as much as they think they are. Manager Mountain explained that the process has evolved even in the past two years; they have been using more salt more recently based on conversations between himself, Tom Spring, and the police department. Tom explained the process that he and the police department go through each year regarding specific streets/areas and snow removal.
Councilman Guadagno stated that he appreciates the Trust Reserve Balance being listed in the budget book; he would like to also see how much was added from the prior year. Manager Mountain replied that they could add that to the document.
Tom Spring continued:
- Fleet Management
- Tom thanked the Council for supporting the vehicle replacement programs. By doing so, not as much maintenance is required; there is still some older equipment that will eventually need to be replaced.
- There are approximately 240 vehicles, maintained by three mechanics.
Councilman Forstenhausler noted that the budget request for uniforms and supplies is higher than the actual expenditures for each of the past three years, and asked for clarification. Tom stated that he would look into it, and get back to him.
Tom Spring presented the following related to capital outlay:
- Sign Replacement—the township-wide upgrade to the reflective signs; the commitment was made four years ago, this is the last phase.
- Purchase of Chemical Tank—an additional product is being used for the snow and ice removal. With any product, two tanks are needed; this is a 5,000 gallon tank.
- Install Siding on the Salt Shed—shed was built with T-111 siding, it was painted about 5 years ago. It’s beginning to peel and some wood is beginning to rot. He felt it needed to be vinyl sided.
Tom presented the following related to capital improvement:
- Replace Roll Off Vehicle—there are two roll off vehicles in the fleet which get used daily. Vehicle 952 is a 1995 Volvo White Autocar with 260,000 miles for which parts cannot be obtained.
- Purchase of Dump Trailer—it has tipped over three times, it has a very long body. Insurance money has been received, and with the additional $10,000, a replacement should be able to be purchased.
- Asphalt Zipper—this will be purchased with Rockaway Township and Denville. This mounts to the wheel loader; it is like a milling machine, but it does not have a conveyor, it grinds it in place and a sweeper picks up the material. The $85,000 estimate is the total cost, which will be split three ways. There was a more detailed discussion on the particulars of the purchase, storage, maintenance, and shared agreement.
Councilman Loveys asked for more information on the roll off vehicle replacement. He wanted to know what the year was of the other roll off vehicle; Tom believed it was a 2003. Councilman Loveys asked for more information about the 1995 Volvo White Autocar; Manager Mountain replied that he would forward the justification information to the Council. The Councilman asked how much each of these vehicles are being used. Tom replied that during the leaf collection and brush collection, both are running every day; during off-season, or a normal week, they are both running three days per week, and one is running the other two days per week. Councilman Loveys confirmed that two vehicles are needed. Councilman Forstenhausler asked how many dumpsters are being moved around by these vehicles; Tom replied 8-10 dumpsters. Councilman Guadagno commented that the risk of losing one of these in the operation is too great, and felt that fixing the old one is not a good option.
E. BREAK (5 min.)
There was no additional break at this time.
F. COUNCIL QUESTIONS/DISCUSSION
Councilwoman Veech asked if the supplemental forms for the next budget meeting could be provided prior to the meeting. Manager Mountain replied that he did not think the upcoming presenters had supplemental forms. He also stated that for next year, he will work with Darren Maloney to create a separate handout with the sub-categories prior to the budget meetings.
Councilman Forstenhausler noted that, regarding the Asphalt Zipper, the total amount of the cost was in the capital budget; however, the township will receive 2/3 of the money back from the other two towns. He asked why the whole $85,000 is being requested instead of $36,000. Manager Mountain explained that the whole amount has to be reflected in the capital plan since the township is the lead agency. However, in the ordinance, Darren Maloney will reflect the other sources.
There was a discussion about the insurance payment for the dump trailer and the additional $10,000. Manager Mountain explained the way it would be handled since the insurance payment was received in 2016, and the $10,000 will be from the 2017 budget.
G. OPEN TO THE PUBLIC
Judith Stewart of 114 Everdale Road noted that on page 2 of the pink pages, there are four workers listed as part-time, 8 hours/week and asked if that was correct since the recycling center is open more hours per week than thirty two. Manager Mountain replied that he and Tom Spring would reconcile that.
Seeing no one further from the public, the public portion was closed.
Councilwoman Veech made a motion to adjourn the meeting at 12:30 p.m. Councilman Guadagno seconded the motion, and the following roll call vote was taken:
Deputy Mayor Forstenhausler