502 Millbrook Avenue, Randolph, NJ 07869-3799
Tel: 973.989.7100Fax: 973.989.7076

All meeting minutes posted on the township website are unofficial minutes. Official copies of minutes may be obtained from the township clerk.

Minutes: January 29, 2008

A budget work session of the Randolph Township Council was called to order at 7:00 p.m. by Mayor Napoliello. This meeting is held pursuant to the New Jersey Open Public Meetings Act. Adequate notice of the meeting has been provided by posting written notice of the time, date, location and, to the extent known, the agenda of the meeting in Randolph Township. This notice was posted on the Bulletin Board within Town Hall, it was filed with the Township Clerk, and it was provided to those persons or entities requesting notification. A notice of the meeting was advertised in the Randolph Reporter, the official newspaper of the Township of Randolph, on January 24, 2008.

PRESENT:
Councilman Algeier
Councilwoman Mitsch
Councilman Obremski
Deputy Mayor Metz
Mayor Napoliello

ABSENT:
Councilman Alpert
Councilwoman Price

Also present: Township Manager John Lovell

Mayor Napoliello led the Pledge of Allegiance.

OPEN TO PUBLIC

Seeing no one from the public, the public portion was closed.

COUNCIL AND MANAGER REPORTS

Manager Lovell stated that he and Deputy Mayor Metz will be meeting with the Board of Education on February 1, 2008.

DISCUSSION

(1) 2008 - 2014 Municipal Capital Improvement Program

Manager Lovell noted that there are several capital improvement projects that have been in the planning stages for some time. Some of these projects have moved into architectural services, some are ready to go to architectural services, and some are conceptual only. Discussion tonight will focus on the timing of those projects. Since all of the projects can not be completed at one time, it will be necessary for the council to discern which are the most critical, taking into consideration the size of the project, the condition of the existing structure, and whether or not some of the cost can be shared by other entities.

Bill Kerwick, the Director of Public Works, discussed the proposal for the DPW Maintenance Garage. Included in his presentation was:

  • Drawings of the existing and proposed structure
  • The need for a new air conditioning unit
  • The need for a new roof
  • The possibility of sharing the cost of the estimated $2.7 million project with the School Board and the Township Water and Sewer entity
  • Constraints due to wetlands and power line easements
  • The possibility of solar panel installation on the roof
  • The need to upgrade the fuel pumping station at the DPW property and the need to eliminate the fuel pumping station located at the Municipal Building
  • The potential use of a waste oil heating system

John Van Brunt, the Director of Parks, Recreation, and Community Services, discussed the proposal for the Senior Citizens Center/Recreation Department. Included in his presentation was:

  • Description of the existing facility and the lack of space and general poor condition
  • Additional parking
  • New front entry and lobby
  • New office space
  • Dedicated senior citizen space
  • Central hall allowing for movement to different areas, including rest rooms, without passing through other areas of building
  • New roof and upgraded electrical system
  • Estimated cost of $1.9 million
  • Possible use of solar panels on roof

Manager Lovell discussed the other proposed improvements, touching on the following points:

  • VFW Building is in poor condition and does not currently have a designated use, however with improvements it is likely there could be interest in leasing the facility
  • Energy improvements with a quick payback period, such as lighting at the municipal building, will be implemented
  • New air conditioner at the Municipal Building is necessary
  • The possibility that solar panels will have a quicker payback period than is currently projected

Tom Russo, the Assistant Township Manager, provided a breakdown of the Capital Improvement Program covering the next several years. For 2008, the program consists of the following:

  • Road Overlay Program—$640,000.00
  • DPW Equipment—$370,000.00
  • DPW Maintenance Garage Replacement—$2,700,000.00 (proposal to share costs with Board of Education and Township Water and Sewer entity)
  • DPW Garage—Pump & Tank Repair/Installation/FMS Upgrade—$150,000.00
  • Water Tank Painting—Old Brookside Road—$250,000.00
  • Fire Department SCBA—$100,000.00
  • Police Weapons and Gun Leather Replacement—$40,000.00
  • Police MDT Replacement—$30,000.00
  • Police—Chevy Suburban Replacement—$31,000.00
  • Police—Radio Console and Dispatch Upgrades—$170,000.00
  • Police—LiveScan Cross Match ID Fingerprint Scanner—$32,000.00
  • Park Improvements—$70,000.00
  • Parks Equipment—$61,000.00
  • Randolph Park Playground Replacement—$40,000.00
  • Recreation—Mower—$48,000.00
  • EA Porter Site Remediation and Design—$600,000.00
  • Community Center Renovation/Expansion—$1,900,000.00
  • Phone System Replacement (Town Hall/Rec/DPW)—$200,000.00
  • Mt. Freedom/Sussex Turnpike Sewer Design—$250,000.00
  • Energy Audit Recommendations—Town Hall—$110,000.00

2009:

  • Road Overlay Program—$675,000.00
  • DPW Equipment—$295,000.00
  • DPW Maintenance Garage Solar Panels—$750,000.00
  • Fire Department—Replace Expedition—$35,000.00
  • Fire Department—Upgrade Personal Interior Turnout Gear—$55,000.00
  • Police—Weapons and Gun Leather Replacement—$40,000.00
  • Police—MDT Replacement—$45,000.00
  • Ambulance—$150,000.00
  • Park Improvements—$70,000.00
  • Parks Equipment—$64,000.00
  • Community Center Solar Panels—$350,000.00
  • VFW Building Renovation/Site Work—$450,000.00
  • Animal Shelter Construction—$500,000.00
  • Cohn Farm Restoration—$100,000.00
  • Echo Lane Reconstruction—$160,000.00
  • Mt. Freedom/Sussex Turnpike Sewers—$600,000.00
  • Retaining Wall Replacement—$500,000.00

2010:

  • Road Overlay Program—$700,000.00
  • DPW Equipment—$190,000.00
  • Police—Weapons and Gun Leather Replacement—$40,000.00
  • Park Improvements—$70,000.00
  • Parks Equipment—$78,000.00
  • Brundage Tennis Court Re-Surfacing—$125,000.00
  • North Randolph Pedestrial System—Sidewalks—$125,000.00
  • MCMUA Dover Chester Interconnect—$50,000.00
  • Municipal Court & Police Department Renovation/Expansion—$5,500,000.00
  • Mt. Freedom Downtown Improvements—$1,000,000.00

Councilman Algeier noted that earlier assumptions concerning the animal shelter are no longer valid and showing an appropriation for the construction of a new animal shelter could unintentionally raise people’s expectations that a new shelter will be built. The Councilman suggested footnoting the appropriation.

Manager Lovell stated that he, along with Councilwoman Mitsch and Deputy Mayor Metz, will take a look at the Echo Lane situation over the next few months and report back to the Council. With a concern to not raise expectations with this issue, he will also footnote the Echo Lane appropriation as a possible special assessment project.

Councilman Algeier asked about the retaining wall project.

Manager Lovell responded that he is talking to officials from Morris Township, which is currently undertaking a large retaining wall restoration project, to determine how to best approach this issue in Randolph.

Manager Lovell asked the Council for guidance and a sense of timing for the large capital improvement projects.

Mayor Napoliello stated that he considers a new DPW maintenance garage and renovations at the Senior Citizens Center priorities and that renovations to the VFW building could be delayed for a year.

Manager Lovell summarized the following recommendations from the Council:

  • Show solar energy options for two buildings as separate bondable issues based upon the market
  • Renovations to VFW building moved to 2009
  • Show animal shelter construction as money coming from other possible sources, such as interlocal Morris County
  • Show Echo Lane as possible special assessment and approach Denville to see if they will share in the cost
  • Obtain funding information from Morris Township on retaining wall project and show it as possible partial special assessment

OPEN TO PUBLIC

Seeing no one from the public, the public portion was closed.

COUNCIL AND MANAGER COMMENTS

Councilman Obremski noted that he will be in Washington Thursday and Friday so therefore he won’t be at the Council meeting on January 31, 2008.

ADJOURNMENT

The Mayor adjourned the meeting at 8:40 p.m.

Donna Marie Luciani
Township Clerk