502 Millbrook Avenue, Randolph, NJ 07869-3799
Tel: 973.989.7100Fax: 973.989.7076

All meeting minutes posted on the township website are unofficial minutes. Official copies of minutes may be obtained from the township clerk.

Minutes: July 10, 2018

A. OPENING OF REGULAR MEETING

1. Call to Order

A regular meeting of the Randolph Township Council was called to order at 7:00 p.m. by Mayor Forstenhausler. This meeting is held pursuant to the New Jersey Open Public Meetings Act. Adequate notice of the meeting has been provided by posting written notice of the time, date, location and to the extent known, the agenda of the meeting in Randolph Township. This notice was posted on the Bulletin Board within Town Hall, it was filed with the Township Clerk, and it was provided to those persons or entities requesting notification. Notice was also provided to the Randolph Reporter and the Morris County Daily Record on November 17, 2017 by emailing them the annual resolution adopted by the Council on October 10, 2017. The annual resolution, which included this meeting date, was advertised in the Randolph Reporter, the official newspaper of the Township of Randolph on November 23, 2017, and in the Daily Record on November 21, 2017.

2. Roll Call

PRESENT:
Councilwoman Carey
Councilman Guadagno
Councilman Napoliello
Councilman Tkacs
Councilwoman Veech
Deputy Mayor Loveys
Mayor Forstenhausler

Also present: Township Manager Mountain, and Keli Gallo from the Buzak Law Group

3. Pledge of Allegiance

Mayor Forstenhausler led the Pledge of Allegiance.

B. OPEN TO THE PUBLIC

Judith Stewart of 114 Everdale Road commented that there are a lot of deer in the area. She felt that the deer population needs to be managed, and reiterated that she recommends the Council consider discussing changing the fence ordinance to allow them to be higher. Manager Mountain asked Councilman Tkacs to ask the Wildlife Management Committee chairperson to attend a Council meeting to discuss the deer population. The Manager stated that at committee meetings they have explained that the population has decreased the last two years. Councilwoman Veech reported that at the joint Parks and Recreation committees meeting, there was a report last month that the population was significantly lower.

Seeing no one further from the public, the public portion was closed.

C. MANAGER’S REPORT

Manager Mountain reported the following:

  • Freedom Park Turf Field Project—the contractor broke ground in late June; he is moving forward very aggressively. There was a very tight window for this project. The earth work has been completed, and the stone base layer for the new field has been installed and graded. The existing turf on the old field has been stripped, the new concrete curbing and fence posts have been installed. Once the grading is completed, the new turf will be installed. The order for the turf was placed approximately three weeks ago; the installation of the turf takes approximately one week. The project is expected to be completed in early September, weather permitting.
  • Commuter Survey—he and Councilwoman Veech met with the citizen subcommittee assisting with the survey. A final draft of the survey is being completed. TransOptions, the non-profit group that they are working with to create the survey on Survey Monkey, should have it open in mid-August and it will continue through September. They expect to receive the collated information from the survey in October. The purpose is to survey the level of interest in public transit options from the community. Once it is determined if there is interest, they will work with TransOptions for the next steps.
  • Calais Road Park—bids for the new park were received. They expect the contract to be awarded at the July 26 meeting; it should be well within budget. The ground breaking is expected toward the end of August.

D. APPROVAL OF MEETING MINUTES

1. Approving the Regular Meeting Minutes from May 17, 2018

Councilman Guadagno made a motion to approve the regular meeting minutes from May 17, 2018. Councilwoman Carey seconded the motion, and the following roll call vote was taken:

AYES:
Councilwoman Carey
Councilman Guadagno
Councilman Napoliello (ABSTAIN)
Councilman Tkacs (ABSTAIN)
Councilwoman Veech
Deputy Mayor Loveys
Mayor Forstenhausler

NAYS: None

E. COMBINED ACTION RESOLUTIONS

Item #5, Change order for Freedom Park turf field—Mayor Forstenhausler asked for clarification. Manager Mountain explained that the goal posts on the existing field are not in good condition. It was determined that it was appropriate to replace them now while the new turf was being installed; they were not part of the original bid. The second element of the change order was due to shallow rock being hit in one corner of the field; the excavation to remove it will cost about $7,200. The total change order is $34,900; with this, the project is still under budget by approximately $400,000.

1. Refund Registration for Budding Stars Theater Camp due to Lack of Participation and Class Being Cancelled—$625.00

R-186-18

WHEREAS, Jamie Carella registered their child for the Budding Stars Theater Camp program and paid the fee of $625.00; and

WHEREAS, their child will not be attending the Budding Stars Theater Camp due to class being canceled due to lack of registrants.

NOW, THEREFORE, BE IT RESOLVED by the Mayor and Council of the Township of Randolph, County of Morris, State of New Jersey that it is recommended by Russ Newman, Director of Parks, Recreation and Community Services that $625.00 be refunded to Jamie Carella,5 Huntington Drive, Randolph, NJ 07869.

2. Refund Registration for Budding Stars Theater Camp due to Lack of Participation and Class Being Cancelled—$625.00

R-187-18

WHEREAS, Stela Stefanova registered their child for the Budding Stars Theater Camp program and paid the fee of $625.00; and

WHEREAS, their child will not be attending the Budding Stars Theater Camp due to class being canceled due to lack of registrants.

NOW, THEREFORE, BE IT RESOLVED by the Mayor and Council of the Township of Randolph, County of Morris, State of New Jersey that it is recommended by Russ Newman, Director of Parks, Recreation and Community Services that $625.00 be refunded to Stela Stefanova, 1 Lewis Lane, Chester, NJ 07930.

3. Refunding Tax Sale Certificate #17-17 for Block 119, Lot 94, 21 W. Hanover Avenue to US Bank cust BV002 Trst & Drdtr—$892.54

R-188-18

WHEREAS, Tax Sale Certificate #17-17 held by US Bank cust BV002 Trst & Credtr, and currently assessed to Nationstar HECCM Acquisition Trust known as, Block 119, Lot 94 and also known as 21 W. Hanover Ave., and;

WHEREAS, the above mentioned Tax Sale Certificate has been redeemed by A-Absolute Escrow Settlement who represents the property owner. The redemption includes principal and interest in the amount of $392.54 and the return of the premium in the amount of $500.00.

NOW, THEREFORE, BE IT RESOLVED, by the Mayor and Council of the Township of Randolph, County of Morris, that the Treasurer be instructed to refund the total amount of $892.54 to US Bank cust BV002 Trst & Crdtr, 50 South 16th Street—Suite 2050, Philadelphia, PA 19102-2513 the lien holder of Tax Sale Certificate #17-17.

4. Requesting the Approval of Items of Revenue and Appropriation per N.S.A 40A:4-87—MAC Grant—Supplemental—$2,000.00

R-189-18

WHEREAS, NJSA 40A:4-87 provides that the Director of the Division of Local Government Services may approve the insertion of any special item of revenue in the budget of any county or municipality when such item has been made available by law and the amount was not determined at the time of the adoption of the budget; and

WHEREAS, the Director may also approve the insertion an item of appropriation for an equal amount;

NOW, THEREFORE, BE IT RESOLVED, that the Council of the Township of Randolph, in the County of Morris, New Jersey, hereby requests the Director of the Division of Local Government Services to approve the insertion of an item of revenue in the budget of the year 2018 in the sum of $2,000 which is now available from the FY 2018 Municipal Alliance Grant Fund -Supplemental in the amount of $2,000; and

BE IT FURTHER RESOLVED, that the like sum of $2,000 is hereby appropriated under the caption Municipal Alliance Grant—2018 -Supplemental; and

BE IT FURTHER RESOLVED, that the sum of $1,000 representing the amount required for the municipality’s share of the aforementioned undertaking or improvement, appears in the budget of the year 2018 under the caption Municipal Alliance—Salary and Wages and Municipal Alliance—Other Expense and is hereby appropriated under Municipal Alliance—Town Match—Supplemental; and

BE IT FURTHER RESOLVED, that the above is the result of a Morris County grant of $2,000 from the County of Morris Supplemental Funding Initiative for FY 2018.

5. Authorizing Change Order #2 to the Freedom Park Turf Field Project in the Amount of $34,900.00 to Dakota Excavating Company, Inc. Bringing the New Final Contract Total to $1,140,730.00

R-190-18

WHEREAS, a contract for the Freedom Park Turf Field Project was awarded to Dakota Excavating Co, Inc. via R 120-18 on May 17, 2018 for $1,077,730.00; and

WHEREAS, the Township approved Change Order #1 in the amount of $28,100.00 on June 12, 2018; and

WHEREAS, in a site visit to the property, it was determined that the goal posts on the existing field to be refurbished are listing and need to be replaced; and

WHEREAS, buried rock was discovered in the area of the installation of the goal posts for the new field and shallow bedrock was found under the new field; and

WHEREAS, Dakota Excavating Co, Inc. has provided a proposal to the Township for the work in the amount of $27,700.00 for the goal posts ($9,000.00 removal/disposal; $18,700.00 new goal posts) and $7,200.00 for the rock excavation; and

WHEREAS, the total amount of Change Order #2 is $34,900.00; and

WHEREAS, the total amount of additions for this contract is $63,000.00 (an approximate 5.8% increase); and

WHEREAS, the Finance Officer has certified to the availability of funds for this project from 04-215-55-994-302 ($34,900); and

WHEREAS, the revised final contract amount for this project is $1,140,730.00.

NOW, THEREFORE BE IT RESOLVED, by the Mayor and Council of the Township of Randolph, County of Morris, State of New Jersey that Change Order #2 be approved and the contract amended.

CERTIFICATION OF AVAILABILITY OF FUNDS

Dated: July 10, 2018

As required by N.J.S.A. 40A:4-57, N.J.A.C. 5:30-14.5, and any other applicable requirement, I, Darren Maloney, Director of Finance for the Township of Randolph, have ascertained that funds will be available in the General Capital Fund, Ordinance 11-18, Freedom Park Improvements, to award a change order (#2) contract to Dakota Excavating Company for the Freedom Park Turf Field Project, per its response to a bid solicitation by the township.

Darren Maloney
Chief Financial Officer
Budget Accounts: 04-215-55-994-302 (not to exceed $34,900)

Councilwoman Veech made a motion to approve the Combined Action Resolutions. Councilman Guadagno seconded the motion, and the following roll call vote was taken:

AYES:
Councilwoman Carey
Councilman Guadagno
Councilman Napoliello
Councilman Tkacs
Councilwoman Veech
Deputy Mayor Loveys
Mayor Forstenhausler

NAYS: None

F. UPCOMING EVENTS

  1. Library Music Event: Nick Simone Band on Monday, July 16th at 7:00 p.m. No registration needed.
  2. Media Preview Day & Ribbon Cutting Ceremony at Weis Markets, 146 Center Grove Road, on Wednesday, July 18th at 1:00 p.m.—RSVP to Jessica
  3. Library Music Event: The Break Lights on Monday, July 23rd at 7:00 p.m. No registration needed.
  4. Council Only—Reception to meet new Executive Director, Dr. Cleveland Johnson of the Morris Museum on Thursday, July 26th from 6:00 p.m. - 7:30 p.m.; RSVP - .(JavaScript must be enabled to view this e-mail address)
  5. Library Music Event: Nash East on Monday, July 30th at 7:00 p.m. No registration needed.
  6. Library Music Event: Soul Groove on Monday, August 6th at 7:00 p.m. No registration needed.

G. DISCUSSION ITEMS

1. Stigma Free Signs

Manager Mountain distributed a summary of the locations proposed by the Municipal Alliance Committee (MAC) for the stigma-free signs. He showed the sign to those present and explained that the MAC proposed the locations to be at nine gateway locations and two township facilities; he detailed where the nine gateway signs would be, in addition to one at the municipal building and one at the library.

Councilman Guadagno asked if the signs would be in place indefinitely. Manager Mountain stated that he had not heard of any limits as to the end of the program. Councilwoman Carey felt that it was a permanent type of philosophy; Councilman Loveys added that it was as long as Randolph was a stigma-free community. Manager Mountain explained for the public that the stigma-free community is an initiative in which the county took the lead, approximately two years ago. There are education programs on mental health awareness and discussion, as well as resources available as part of this initiative. The purpose of the signs is to drive people to websites in which they can access information on mental health programs and resources. Mayor Forstenhausler added that the DPW was able to make the signs in-house at a significantly reduced cost.

Councilman Guadagno was not in favor of the signs, unless there was a time limit such as five years. He felt it might create an issue with other groups asking for signs to be installed. Councilwoman Carey commented that there was a previous Council discussion about revising the sign ordinance. She asked if the stigma-free sign would be considered under that ordinance. Manager Mountain replied that the sign ordinance previously discussed was for temporary signs; this would not be part of that ordinance. He added that the Council could vote to approve the signs, provided they would be evaluated after a five year period.

Deputy Mayor Loveys agreed with Councilman Guadagno as to not knowing what the next request might be; however, the township agreed to join the county’s stigma-free initiative. Councilwoman Veech agreed with the suggestion of having the five year caveat, or if the initiative ends earlier.

Councilwoman Carey made a motion to install the signs in the suggested locations, with a review of the initiative and the signs after five years. Councilwoman Veech seconded the motion, and the following roll call vote was taken:

AYES:
Councilwoman Carey
Councilman Guadagno
Councilman Napoliello
Councilman Tkacs
Councilwoman Veech
Deputy Mayor Loveys
Mayor Forstenhausler

NAYS: None

H. OPEN TO THE PUBLIC

Josh Weiner, of 21 Davis Avenue stated that he appreciates the vote to install the stigma-free signage. He felt that in the future, it should not matter if the county continues the initiative; the Township of Randolph should do it because it’s in the best interest of everyone in the township. Mr. Weiner felt that installing the signs was a good first step; residents need to also receive information on the initiative. Council members replied that an explanation was in the Randolph Quarterly, and it will be on the township website.

Dave Timpanaro, of 450 Quaker Church Road stated that he is on the MAC; however, he was speaking from his experience in the field of mental health, developmental disabilities, and substance abuse. He appreciated the effort with the stigma-free initiative; he explained that the statistics in Morris County are staggering. He suggested that the township/committee look at the statistics, and rather than whether the county ends the initiative or basing it on a five year timeframe, determine the timing for Randolph.

Councilman Guadagno asked Mr. Timpanaro if he had communicated with the school district about the stigma-free initiative, and if so, what their feedback had been. Mr. Timpanaro replied that the school district was on board with the stigma-free initiative; he did not personally go to the school district, but as a professional he has seen the county-wide information. He explained that the stigma-free initiative is about people being able to openly get the help they need for their substance abuse and mental health issues, without the associated stigma. Mr. Timpanaro stated that the Board of Ed is on board with it, but getting in to do programs is more challenging.

There was a brief discussion about collaborating with the Board of Ed; Deputy Mayor Loveys noted that Dr. Maryalice Thomas, the Randolph High School Student Assistance Coordinator, is a liaison on the MAC.

Judith Stewart, of 114 Everdale Road encouraged Council members to attend the summer concerts at the library.

Seeing no one further from the public, the public portion was closed.

I. COUNCIL COMMENTS

Councilman Tkacs reported that he and Councilwoman Veech had a good time participating in the Freedom Festival parade.

Councilwoman Veech added that Mayor Forstenhausler and Councilman Guadagno also participated in the parade; it was a good event.

Councilwoman Veech also reported that farmer, John McAndrew, and Dennis, from the architectural firm French and Parrello, will be attending the next community garden meeting.

Deputy Mayor Loveys reported that he missed the joint meeting of the Parks and Recreation committees because he attended the Randolph Rock Stars event. Anne Standridge was nominated by the Council as the community volunteer, and received an award; he attended to honor her, and noted that she was very appreciative of the nomination.

Mayor Forstenhausler reminded the Council that the library events can be found on the township website. He added that the dates for health screenings can also be found on the township website, and brochures can be picked up in the Health Department.

Councilwoman Carey noted that there will be a program, Coffee with a Cop. Manager Mountain added that it will be held on July 19th at Brooklyn Bagel; he felt it was a good way for the community to meet the police force in an informal setting.

J. EXECUTIVE SESSION

There was no Executive Session.

K. ADJOURNMENT

Councilwoman Veech made a motion to adjourn the meeting at 7:30 p.m. Councilman Guadagno seconded the motion, and the following roll call vote was taken:

AYES:
Councilwoman Carey
Councilman Guadagno
Councilman Napoliello
Councilman Tkacs
Councilwoman Veech
Deputy Mayor Loveys
Mayor Forstenhausler

NAYS: None