502 Millbrook Avenue, Randolph, NJ 07869-3799
Tel: 973.989.7100Fax: 973.989.7076

All meeting minutes posted on the township website are unofficial minutes. Official copies of minutes may be obtained from the township clerk.

Minutes: July 26, 2018

A. OPENING OF REGULAR MEETING

1. Call to Order

A regular meeting of the Randolph Township Council was called to order at 7:00 p.m. by Mayor Forstenhausler. This meeting is held pursuant to the New Jersey Open Public Meetings Act. Adequate notice of the meeting has been provided by posting written notice of the time, date, location and to the extent known, the agenda of the meeting in Randolph Township. This notice was posted on the Bulletin Board within Town Hall, it was filed with the Township Clerk, and it was provided to those persons or entities requesting notification. Notice was also provided to the Randolph Reporter and the Morris County Daily Record on November 17, 2017 by emailing them the annual resolution adopted by the Council on October 10, 2017. The annual resolution, which included this meeting date, was advertised in the Randolph Reporter, the official newspaper of the Township of Randolph on November 23, 2017, and in the Daily Record on November 21, 2017.

2. Roll Call

PRESENT:
Councilwoman Carey (via phone)
Councilman Guadagno
Councilman Napoliello
Councilman Tkacs
Councilwoman Veech
Deputy Mayor Loveys
Mayor Forstenhausler

Also present: Township Manager Mountain, and Keli Gallo from the Buzak Law Group

3. Pledge of Allegiance

Mayor Forstenhausler led the Pledge of Allegiance.

B. OPEN TO THE PUBLIC

Seeing no one from the public, the public portion was closed.

C. MANAGER’S REPORT

Manager Mountain reported the following:

  • Road Resurfacing Program—the 22 projects in the Capital program have all been completed. Projects that remain include the section of Meadowbrook Road which will be done as part of the water line project scheduled for that road, and the section of Quaker Church Road between Center Grove Road and Reservoir, which is a state aid project that has to be bid separately; it will be done later in the fall. There is a balance remaining in the ordinance; there is a possibility that an additional road or two will be done, and also Brundage Park parking lot. In August there will be projects using the new zipper machine, as well as other patching and repair work.
  • Morris County Economic Development Corporation—the township applied for a $3,000 grant; he was notified that the township has received it. The grant will be for the development of the Economic Development Committee (EDC) website; the EDC initiated a multi-pronged strategy to promote the township for business opportunity. Last year they upgraded the Randolph Local website, which promotes businesses in the township; the EDC website will be aimed at businesses looking to locate in Morris County or specifically in Randolph. The funds will be used for an outside consultant for the web design, as well as for an intern to help create the content.
  • Trail Master Plan, Wayfaring and Signage—the township solicited a proposal from Greener by Design, the firm used for the plan; under the proposal, they will facilitate and help coordinate the implementation of actions for the plan.
  • The Fraternal Order of Police (FOP) is sponsoring a fundraiser for Officer Reggie Crowley, the sale of a t-shirt, “Courage for Crowley.” There is a Go Fund Me page as well, and there will be future fundraisers.

D. COMBINED ACTION RESOLUTIONS

Item #10, Extending the due date of 3rd quarter taxes—Councilwoman Veech asked for clarification. Manager Mountain explained that each year the tax rate must be certified. Prior to the tax rate being certified, each year the state has to finalize the tax rate. This was delayed due to the changes in school funding; the township received the tax rate late. The bills are going out late and therefore the tax collector extended the grace period. The change in school funding will not affect this year’s tax rate.

Item #16, Fords Road retaining walls—Deputy Mayor Loveys asked what was included in the bid specifications. Manager Mountain explained that walls on Fords Road, closer to Sparrow Road are part of this bid. There are three properties affected; all three will be graded, with one small portion that will have a wall replaced. This does not cover the retaining wall near Millbrook Avenue.

Item #20, Electronic tax lien sales—Deputy Mayor Loveys asked if this was the second year this was being done electronically, and if it was the same company. Manager Mountain replied yes to both.

1. Refund Family Lake Membership Dues Processed in Error to Michael and Michela Crum—$210.00

R-191-18

WHEREAS, Michael and Michela Crum registered their family for a Randolph Lake Membership and paid the fee of $210.00; and

WHEREAS, their family will not be utilizing Randolph Lake as a member therefore this membership was processed in error.

NOW, THEREFORE, BE IT RESOLVED by the Mayor and Council of the Township of Randolph, County of Morris, State of New Jersey that it is recommended by Russ Newman, Director of Parks, Recreation and Community Services that $210.00 be refunded to Michael and Michela Crum, 11 Druid Hill Drive, Parsippany, NJ 07054.

2. Refund a Portion of Summer Day Camp Program Registration Fee of $640.00 due to a Conflict in Child’s Schedule to Sara and Anthony Rotolo—$615.00

R-192-18

WHEREAS, Sara and Anthony Rotolo registered their child for the Summer Day Camp program and paid the fee of $640.00; and

WHEREAS, their child will not be attending Summer Day Camp due to a conflict.

NOW, THEREFORE, BE IT RESOLVED by the Mayor and Council of the Township of Randolph, County of Morris, State of New Jersey that it is recommended by Russ Newman, Director of Parks, Recreation and Community Services that $615.00 be refunded to Sara and Anthony Rotolo, 1527 Sussex Tpk., Randolph, NJ 07869.

3. Refund Registration Fee for Summer Day Camp Program due to Family Health/Transportation Issues to Terri Albright—$280.00

R-193-18

WHEREAS, Terri Albright registered her child for the Summer Day Camp program and paid the fee of $280.00; and

WHEREAS, her child will not be attending certain sessions due to Mom’s surgery and not being able to transport her kids to and from camp.

NOW, THEREFORE, BE IT RESOLVED by the Mayor and Council of the Township of Randolph, County of Morris, State of New Jersey that it is recommended by Russ Newman, Director of Parks, Recreation and Community Services that $280.00 be refunded to Terri Albright, 191 W. Hanover Ave., Randolph, NJ 07869.

4. Refund Registration Fee for Summer Day Camp Program due to a Scheduling Conflict to Darren Jankowski—$695.00

R-194-18

WHEREAS, Darren Jankowski registered their child for the Summer Day Camp program and paid the fee of $695.00; and

WHEREAS, their child will not be attending Summer Day Camp due to a conflict.

NOW, THEREFORE, BE IT RESOLVED by the Mayor and Council of the Township of Randolph, County of Morris, State of New Jersey that it is recommended by Russ Newman, Director of Parks, Recreation and Community Services that $695.00 be refunded to Darren Jankowski, 20 Park Ave., Randolph, NJ 07869.

5. Refund the Summer Day Camp Program Registration Fee due to Child Not Being Eligible to Travis and Desi Ruffo—$720.00

R-195-18

WHEREAS, Travis and Desi Ruffo registered their child for the Summer Day Camp program and paid the fee of $720.00; and

WHEREAS, their child will not be attending Summer Day Camp due to child not being eligible for the program.

NOW, THEREFORE, BE IT RESOLVED by the Mayor and Council of the Township of Randolph, County of Morris, State of New Jersey that it is recommended by Russ Newman, Director of Parks, Recreation and Community Services that $720.00 be refunded to Travis and Desi Ruffo, 81 Everdale Rd., Randolph, NJ 07869.

6. Release of Performance Bond for $118,307 and Project Contract Retainage for $1,913.14 and Acceptance of the Maintenance Bond for $9,565.70 for Work Associated with the Brookside Road Sanitary Sewer Project Performed by Reivax Contracting Corporation

R-196-18

WHEREAS, The Engineering Department has a received a request from Reivax Contracting Corporation for the release of the Performance Bond, No. 2255451, in the amount of $118,307.00, issued by North American Specialty Insurance Company, for the work associated with the Brookside Road Sanitary Sewer Project; and

WHEREAS, all work has been satisfactorily completed and it is recommended by the Engineering Department that the performance bond be released along with the project contract retainage in the amount of $1,913.14. It is also recommended that the Township accept the required two-year Maintenance Bond, No. 2255451M, in the amount of $9,565.70, issued by North American Specialty Insurance Company, which has been reviewed by the Township Attorney and filed with the Township Clerk.

NOW, THEREFORE BE IT RESOLVED by the Mayor and Council of the Township of Randolph that the Performance Bond, No. 2255451, in the amount of $118,307.00, issued by North American Specialty Insurance Company, be released, along with the project contract retainage in the amount of $1,913.14 to Reivax Contracting Corporation at 356 Thomas Street, Newark, NJ 07114; and

BE IF FURTHER RESOLVED that the Mayor and Council accept the two-year Maintenance Bond, No2255451M, in the amount of $9,565.70, issued by North American Specialty Insurance Company.

7. Refund Art Class Registration Cancelled due to Lack of Registrants to Teresa Guyton—$240.00

R-197-18

WHEREAS, Teresa Guyton registered for an art class and paid the fee of $240.00; and

WHEREAS, this art class was canceled due to lack of registrants.

NOW, THEREFORE, BE IT RESOLVED by the Mayor and Council of the Township of Randolph, County of Morris, State of New Jersey that it is recommended by Russ Newman, Director of Parks, Recreation and Community Services that $240.00 be refunded to Teresa Guyton, 23 Flintlock Terrace, Rockaway, NJ 07866.

8. Refund Art Class Registration Cancelled due to Lack of Registrants to Holly Hunt—$240.00

R-198-18

WHEREAS, Holly Hunt registered for an art class and paid the fee of $240.00; and

WHEREAS, this art class was canceled due to lack of registrants.

NOW, THEREFORE, BE IT RESOLVED by the Mayor and Council of the Township of Randolph, County of Morris, State of New Jersey that it is recommended by Russ Newman, Director of Parks, Recreation and Community Services that $240.00 be refunded to Holly Hunt, 13 Erie Ave., Rockaway, NJ 07866.

9. Awarding a Contract for the Calais Road Park Project to Abraham General Construction, LLC—$2,147,833.00

R-199-18

WHEREAS, the Township of Randolph advertised for the Calais Road Park project in accordance with Local Public Contracts Law and received bids on June 29, 2018; and

WHEREAS, 7 bids were received; and

WHEREAS, bids were received from the following in the order listed and for the bid prices shown:

Zenith Construction Services, Inc, Orange, NJ: $2,693,240.00;
Paving Materials & Contracting LLC, Montville, NJ: $2,474,473.00;
Sanitary Construction Co, Fairfield, NJ: $3,886,966.00;
Abraham General Construction, LLC, West Orange, NJ: $2,147,833.00;
Concrete Construction Corp, Hackensack, NJ: $2,975,750.00;
Rochelle Contracting Co, Inc, Landing, NJ: $2,326,898.00;
Applied Landscape Technologies, Montville, NJ: $3,242,227.50; and

WHEREAS, the Engineer, the Consulting Engineer, and the Purchasing Agent recommend the award of the contract to Abraham General Construction, LLC as the lowest responsive, responsible bidder; and

WHEREAS, the Township of Randolph desires to award a contract for the Calais Road Park project to Abraham General Construction, LLC of West Orange, NJ in the amount of $2,147,833.00; and

WHEREAS, the Finance Officer has certified to the availability of funds for this project from 04-215-55-988-300.

NOW, THEREFORE BE IT RESOLVED, by the Township Council, Township of Randolph, County of Morris, State of New Jersey, that a contract be awarded to Abraham General Construction, LLC of West Orange, NJ for the Calais Road Park project for the price of $2,147,833.00 per their bid proposal.

CERTIFICATION OF AVAILABILITY OF FUNDS

Dated: July 26, 2018

As required by N.J.S.A. 40A:4-57, N.J.A.C. 5:30-14.5, and any other applicable requirement, I, Darren Maloney, Director of Finance for the Township of Randolph, have ascertained that funds will be available in the General Capital Fund, Ordinance 25-17, Calais Park project, to award a contract to Abraham General Construction, LLC for the Calais Park project, per its response to a bid solicitation by the township.

Darren Maloney
Chief Financial Officer
Budget Accounts: 04-215-55-988-300 (not to exceed $2,147,833)

10. Extend the Tax Due Date for the Third Quarter 2018 Property Tax Payment

R-200-18

WHEREAS, R.S. 54:4-66.3 states that the third quarter taxes shall not be subject to interest until the later of either August 1, the additional 10-day grace period, or the twenty-fifth calendar day after the date that the tax bill was mailed, and

WHEREAS, R.S. 54:4-66.3 also states payments received after the later of August 1, the additional 10-day grace period, or the twenty-fifth calendar date after the date that the tax bill was mailed, may be charged interest back to August 1, and

WHEREAS, the Division of Local Government Services has stated that “Certain school districts will be receiving increased aid as a result of the FY19 State Budget. The Department of Education has not yet officially named the districts receiving this increased aid. At this time, pending the Department of Education’s determination, the Division of Local Government Services is delaying the certification of Municipal Budgets to the respective County Tax Boards.” This will delay the certification of the 2018 tax rates, and

NOW THEREFORE BE IT RESOLVED by the Council of the Township of Randolph that the due date for the third quarter 2018 property tax payment, which would normally be August 1, 2018 with a 10-day grace period until August 10, 2018 or the first business day thereafter, will be extended to 25 days from the date of tax bill mailing.

BE IT FURTHER RESOLVED that all subsequent payments in the 2018-2019 billing cycle will be due as pre-printed on the tax bill coupons, with the regular 10-day grace period.

11. Refund Redeemed Tax Sale Certificate for Block 21, Lot 30.02, 18 Sharon Street to PC5 Sterling National—$854.45

R-201-18

WHEREAS, Tax Sale Certificate #2034 held by US Bank cust PC5 Sterling National, and currently assessed to Wilmington Savings Fund Society FSB known as, Block 21, Lot 30.02 and also known as 18 Sharon St., and;

WHEREAS, the above mentioned Tax Sale Certificate has been redeemed by Corelogic who represents the property owner. The redemption includes principal and interest in the amount of $854.45.

NOW, THEREFORE, BE IT RESOLVED, by the Mayor and Council of the Township of Randolph, County of Morris, that the Treasurer be instructed to refund the total amount of $854.45 to US Bank cust PC5 Sterling National, 50 South 16th Street—Suite 2050, Philadelphia, PA 19102-2513 the lien holder of Tax Sale Certificate #2034.

12. Authorizing the Approval of Items of Revenue and Appropriation in the 2018 Budget—Morris County Economic Development Corporation Grant—$3,000.00

R-202-18

WHEREAS, NJSA 40A:4-87 provides that the Director of the Division of Local Government Services may approve the insertion of any special item of revenue in the budget of any county or municipality when such item has been made available by law and the amount was not determined at the time of the adoption of the budget; and

WHEREAS, the Director may also approve the insertion an item of appropriation for an equal amount;

NOW, THEREFORE, BE IT RESOLVED, that the Council of the Township of Randolph, in the County of Morris, New Jersey, hereby requests the Director of the Division of Local Government Services to approve the insertion of an item of revenue in the budget of the year 2018 in the sum of $3,000 which is now available from the Morris County Economic Development Corporation in the amount of $3,000; and

BE IT FURTHER RESOLVED, that the like sum of $3,000 is hereby appropriated under the caption Morris County Economic Development Corporation Grant—2018; and

BE IT FURTHER RESOLVED, that the above is the result of a grant of $3,000 from the Morris County Economic Development Corporation.

13. Extending Shared Inspection Services Agreement for a Period of 5 Years with Mendham Township and Mendham Borough

R-203-18

WHEREAS, on May 20, 2013 the Township of Randolph entered into a shared service agreement with Mendham Township and Mendham Borough for Shared Inspection Services; and

WHEREAS, the Township of Randolph wishes to extend this shared service agreement with Mendham Township and Mendham Borough for Shared Inspection Services for an additional 5 years; and

WHEREAS, this agreement is established in accordance with the Uniform Shared Services and Consolidation Act, P.L. 2007,c63 (C.40A:65-1, et seq).

NOW, THEREFORE, BE IT RESOLVED by the Mayor and Council of the Township of Randolph, in the County of Morris, and State of New Jersey, as follows:

  1. This agreement shall remain in effect for 5 years unless subsequently extended or renewed by the parties.
  2. A copy of this agreement shall remain on file, for information purposes, with the Division of Local Government Services in the Department of Community Affairs, pursuant to the rules and regulations promulgated by the Director.
  3. A copy of this Agreement is also on file in the Office of the Township Clerk for inspection by the public.
  4. This Resolution shall take effect immediately.

14. Authorizing the Release of Performance Bonds Submitted by Allied Oil for MCCPC Contract 1 (Motor Gasoline) and Contract 12 (Ultra Low Sulfur Diesel Fuel Dyed)

R-204-18

WHEREAS, the Township of Randolph (“Township”) on behalf of the Morris County Cooperative Pricing Council (“MCCPC”) sought bids for Contract #1 (Motor Gasoline) and Contract #12 (#2 Ultra Low Sulfur Diesel Fuel Dyed); and

WHEREAS, bids were advertised and received on October 5, 2016, in accordance with Local Public Contracts Law; and

WHEREAS, the Randolph Township Council awarded Contract #1 to Finch Fuel Oil Company (Category A) and to Allied Oil (Category B) and Contract #12 to Finch Fuel Oil Company (Category A) on November 3, 2016, and performance bonds were provided by Finch Fuel Oil Company and Allied Oil for their respective awards; and

WHEREAS, in January 2018 the Finch Fuel Oil Company contacted the MCCPC and requested permission to assign Category A in Contract #1 and Category A in Contract #12 to Allied Oil due to a banking change which affected Finch Fuel Oil Company’s line of credit that impacted their ability to pre-pay for fuel at the various depots; and

WHEREAS, the Randolph Township Council approved Resolution 45-18 (Consenting to the Assignment of Contract #1 (Category A): Motor Gasoline and Contract #12 (Category A): #2 Ultra Low Sulfur Diesel Fuel Dyed for the Period Ending December 31, 2019 from Finch Fuel Oil Co., Inc. to Allied Oil, LLC) on January 18, 2018; and

WHEREAS, Allied Oil submitted performance bonds in January 2018 to replace the bonds provided by Finch Fuel Oil Company for Category A in Contract #1 and for Category A in Contract #12 in November 2016; and

WHEREAS, in May 2018 Allied Oil informed the MCCPC that it was selling the bulk of its assets to Griffith-Allied Trucking, LLC (“Griffith”) and that Griffith would assume all rights, responsibilities, liabilities and obligations of Allied Oil under Contract #1 and Contract #12; and

WHEREAS, the Randolph Township Council approved Resolution 133-18 (Resolution Conditionally Consenting to the Assignment of Contract #1: Motor Gasoline (Categories A and B) and Contract #12: #2 Ultra Low Sulfur Diesel Fuel Dyed (Category A) for the Period Ending December 31, 2019 From Allied Oil, LLC to Griffith-Allied Trucking, LLC) on May 17, 2018; and

WHEREAS, Griffith-Allied Trucking, LLC (d/b/a Allied Oil) submitted performance bonds to replace the bonds provided by Allied Oil for Contract #1 and Contract #12 after the assignment of the contracts that occurred in January 2018; and

WHEREAS, Allied Oil is requesting the release of the following performance bonds:

Bond #019054099 ($54,517.34) provided in December 2016 for the award of Category B in Contract #1
Bond #019054122 ($388,320.00) provided in January 2018 for the assignment of Category A in Contract #1
Bond #019054123 ($236,709.00) provided in January 2018 for the assignment of Category A in Contract #12; and

WHEREAS, at this time there are no claims made against the performance bonds submitted by Allied Oil.

NOW, THEREFORE, BE IT RESOLVED by the Township Council, Township of Randolph, County of Morris, State of New Jersey, that the Township on behalf of the MCCPC hereby authorizes the release of the above referenced performance bonds submitted by Allied Oil for Contract #1 (Motor Gasoline) and Contract #12 (#2 Ultra Low Sulfur Diesel Fuel Dyed).

15. Authorizing the Disposal/Destruction of Surplus Personal Property No Longer Needed for Public Use

R-205-18

WHEREAS, the Township of Randolph Fire Department has determined that the property described on Schedule A (personal protective equipment) dated 5/29/18 attached hereto and incorporated herein is no longer needed for public use; and

WHEREAS, the Fire Chief has determined that all the personal protective equipment listed on the attached schedule is condemned and must be destroyed for liability purposes.

NOW, THEREFORE, BE IT RESOLVED by the Township Council of the Township of Randolph in the County of Morris, State of New Jersey, that the Township is hereby authorized to dispose of/destroy all the surplus personal property as indicated on the attached schedule.

16. Awarding a Contract for Fords Road Retaining Wall Demo/Grading Project to CMS Construction, Inc.—$29,500.00

R-206-18

WHEREAS, the Township of Randolph advertised for the Fords Road Retaining Wall Demo/Grading Project in accordance with Local Public Contracts Law and received bids on July 17, 2018; and

WHEREAS, 8 bids were received; and

WHEREAS, bids were received from the following in the order listed and for the bid prices shown:

Kulpeksa Land Imp Corp, Rockaway, NJ: $89,250;
CMS Construction Inc., Plainfield, NJ: $29,500;
Cinelly Group Corp, Wayne, NJ: $123,510;
KDP Developers, Inc., Phillipsburg, NJ: $114,350;
Salmon Bros., Inc., Netcong, NJ: $49,900;
Green Outlook Landscaping & Maintenance Inc., Rockaway, NJ: $71,000;
Yannuzzi Group, Inc., Kinnelon, NJ: $84,900;
Samson Concrete & Masonry LLC, Phillipsburg, NJ: $124,000; and

WHEREAS, the Engineer and the Purchasing Agent recommend the award of the contract to CMS Construction Inc. as the lowest responsive, responsible bidder; and

WHEREAS, the Township of Randolph desires to award a contract for the Fords Road Retaining Wall Demo/Grading Project to CMS Construction Inc. of Plainfield, NJ in the amount of $29,500; and

WHEREAS, the Finance Officer has certified to the availability of funds for this project from 04-215-55-990-326.

NOW, THEREFORE BE IT RESOLVED, by the Township Council, Township of Randolph, County of Morris, State of New Jersey, that a contract be awarded to CMS Construction Inc. of Plainfield, NJ for the Fords Road Retaining Wall Demo/Grading Project for the price of $29,500 per their bid proposal.

CERTIFICATION OF AVAILABILITY OF FUNDS

Dated: July 26, 2018

As required by N.J.S.A. 40A:4-57, N.J.A.C. 5:30-14.5, and any other applicable requirement, I, Darren Maloney, Director of Finance for the Township of Randolph, have ascertained that funds will be available in the General Capital Fund, Ordinance 06-18, Retaining Wall project, to award a contract to CMS Construction, Inc., for a retaining wall project, per its response to a bid solicitation by the township.

Darren Maloney
Chief Financial Officer
Budget Accounts: 04-215-55-990-326 (not to exceed $29,500)

17. Authorizing Contracts with Additional Approved Vendors under the Educational Services Commission of New Jersey Cooperative Pricing System

R-207-18

WHEREAS, the Township of Randolph pursuant to N.J.S.A. 40A:11-11(5) and N.J.A.C. 5:34-7.1 et seq. may, by resolution and without advertising for bids, purchase any goods or services under a Cooperative Pricing System of which the Township is a member; and

WHEREAS, the Township of Randolph on March 1, 2018 via R 77-18 authorized contracts with certain approved ESCNJ Contract Vendors and authorized an additional approved Vendor via R 117-18 on May 17, 2018; and

WHEREAS, it’s been determined that contracts in excess of $17,500 may be entered into with additional ESCNJ Contract Vendors; and

WHEREAS, the additional ESCNJ Contract Vendors have been added to the attached list; and

WHEREAS, the Township of Randolph anticipates entering into contracts in excess of $17,500 with the attached Referenced Contract Vendors through this resolution and properly executed purchase orders/contracts as needed, which shall be subject to all the conditions applicable to the current co-op contracts.

NOW, THEREFORE, BE IT RESOLVED that the Township of Randolph authorizes the Purchasing Agent to purchase certain goods and services from the additional approved ESCNJ Contract Vendor on the attached list, pursuant to all conditions of the individual co-op contracts; and

BE IT FURTHER RESOLVED that the governing body of the Township of Randolph pursuant to N.J.A.C. 5:30-5.5(b) regarding the certification of available funds, shall either certify the full maximum amount against the budget at the time the contract is awarded, or no contract amount shall be chargeable or certified until such time as the goods or services are ordered or otherwise called for prior to placing the order, and a certification of availability of funds is made by the Chief Financial Officer via an authorized Purchase Order; and

BE IT FURTHER RESOLVED that the duration of the contracts between the Township of Randolph and the referenced ESCNJ Contract Vendors shall be until December 31, 2018 or upon expiration of the vendor’s contract whichever is first.

18. Authorizing Contracts with an Additional Approved Vendor under the Morris County Cooperative Pricing Council

R-208-18

WHEREAS, the Township of Randolph pursuant to N.J.S.A. 40A:11-11(5) and N.J.A.C. 5:34-7.1 et seq. may, by resolution and without advertising for bids, purchase any goods or services under a Cooperative Pricing System of which the Township is a member; and

WHEREAS, the Township of Randolph on March 1, 2018 via R 76-18 authorized contracts with certain approved MCCPC Contract Vendors and authorized an additional approved Vendor via R 119-18 on May 17, 2018; and

WHEREAS, it’s been determined that contracts in excess of $17,500 will be entered into with an additional MCCPC Contract Vendor; and

WHEREAS, the additional MCCPC Contract Vendor has been added to the attached list; and

WHEREAS, the Township of Randolph anticipates entering into contracts in excess of $17,500 with the attached Referenced Contract Vendors through this resolution and properly executed purchase orders/contracts as needed, which shall be subject to all the conditions applicable to the current co-op contracts.

NOW, THEREFORE, BE IT RESOLVED that the Township of Randolph authorizes the Purchasing Agent to purchase certain goods and services from the additional approved MCCPC Contract Vendors on the attached list, pursuant to all conditions of the individual co-op contracts; and

BE IT FURTHER RESOLVED that the governing body of the Township of Randolph pursuant to N.J.A.C. 5:30-5.5(b) regarding the certification of available funds, shall either certify the full maximum amount against the budget at the time the contract is awarded, or no contract amount shall be chargeable or certified until such time as the goods or services are ordered or otherwise called for prior to placing the order, and a certification of availability of funds is made by the Chief Financial Officer via an authorized Purchase Order; and

BE IT FURTHER RESOLVED that the duration of the contracts between the Township of Randolph and the referenced MCCPC Contract Vendors shall be until December 31, 2018 or upon expiration of the vendor’s contract whichever is first.

19. Authorizing the Release of the Performance Bond for the 2018 Freedom Festival Fireworks Display to Pyrotecnico—$11,500

R-209-18

WHEREAS, a contract was awarded to Pyrotecnico Fireworks, Inc. of Vineland, NJ to conduct the 2018 Freedom Festival Fireworks Display; and

WHEREAS, Pyrotecnico Fireworks, Inc. provided a Performance Bond (#21BSBHN6119) in the amount of $11,500 as required by the specifications; and

WHEREAS, the fireworks display was satisfactorily conducted on June 30, 2018 and it is recommended by the Recreation Director and the Fire Official that the Performance Bond be released.

NOW, THEREFORE BE IT RESOLVED, by the Township Council, Township of Randolph, County of Morris, State of New Jersey, that Performance Bond #21BSBHN6119 in the amount of $11,500 be released to Pyrotecnico Fireworks, Inc. of Vineland, NJ.

20. Awarding a Contract for Electronic Municipal Tax Lien Sales to RealAuction.com LLC for $15 per Property, Not to Exceed $2,000.00

R-210-18

WHEREAS, N.J.A.C. 5:33-1.1 was recently adopted which creates a regulatory framework for internet-based sales of delinquent property taxes and municipal charges (hereinafter “online tax sales”); and

WHEREAS, the Township of Randolph Tax Collector wishes to conduct online tax sales; and

WHEREAS, a Request for Quote (“RFQ”) was issued to RealAuction.com LLC of Plantation, FL; and

WHEREAS, RealAuction.com LLC provided a price of $15 per property listed on the initial list of properties to be provided by the Township to conduct these online tax sales; and

WHEREAS, the Township of Randolph desires to award a contract to RealAuction.com LLC for the period of July 27, 2018 through July 26, 2019 for the price of $15 per property not to exceed $2,000; and

WHEREAS, the Township Attorney’s office has reviewed the attached contract for compliance with the law and the regulations; and

WHEREAS, the Finance Officer has certified to the availability of funds for this project from 01-201-20-145-011.

NOW, THEREFORE BE IT RESOLVED, by the Township Council, Township of Randolph, County of Morris, State of New Jersey, that a contract be awarded to RealAuction.com LLC of Plantation, FL for conducting online tax sales for the period of July 27, 2018 through July 26, 2019 for the price of $15 per property for the not to exceed amount of $2,000 per their quote.

CERTIFICATION OF AVAILABILITY OF FUNDS

Dated: July 26, 2018

As required by N.J.S.A. 40A:4-57, N.J.A.C. 5:30-14.5, and any other applicable requirement, I, Darren Maloney, Director of Finance for the Township of Randolph, have ascertained that funds will be available in the 2018 General Budget, Revenue Administration, O&E, to award a contract to RealAuction.com., for a an electronic tax lien sale, per its response to a request for a quotation by the township.

Darren Maloney
Chief Financial Officer
Budget Accounts: 01-201-20-145-011 (not to exceed $2,000)

21. Refund Registration for Day Camp due to Medical and Transportation Issues to Darcey Mooney—$280.00

R-211-18

WHEREAS, Darcey Mooney registered her children for a session of Day Camp and paid the fee of $280.00;

WHEREAS, her children will not be attending due to medical and transportation issues;

NOW, THEREFORE, BE IT RESOLVED by the Mayor and Council of the Township of Randolph, County of Morris, State of New Jersey that it is recommended by Russ Newman, Director of Parks, Recreation and Community Services that $280.00 be refunded to Darcey Mooney, 3 Schindler Drive, Randolph, NJ 07869.

22. Raffle License, Tricky Tray, Friends of Randolph Animal Pound, Inc., September 22, 2018 (Country Fair), Randolph Municipal Building, 502 Millbrook Avenue, Randolph, from 10:00 a.m. to 4:00 p.m.

Councilwoman Veech made a motion to approve the Combined Action Resolutions. Councilman Napoliello seconded the motion, and the following roll call vote was taken:

AYES:
Councilwoman Carey
Councilman Guadagno
Councilman Napoliello
Councilman Tkacs
Councilwoman Veech
Deputy Mayor Loveys
Mayor Forstenhausler

NAYS: None

E. UPCOMING EVENTS

  1. Library Music Event: Nash East on Monday, July 30th at 7:00 p.m. No registration needed.
  2. Library Music Event: Soul Groove on Monday, August 6th at 7:00 p.m. No registration needed.
  3. Senior Softball Barbecue and Awards Ceremony at Brundage Park on Tuesday, August 2nd at 12:30 p.m. RSVP .(JavaScript must be enabled to view this e-mail address)
  4. Bench Dedication in Memory of former Township Manager J. Peter Braun, on Saturday, September 8th at 11:00 a.m. at the south side of the municipal building.
  5. Senior Picnic at Brundage Park on Tuesday, September 11 from 11:30 am to 2:30 p.m. RSVP .(JavaScript must be enabled to view this e-mail address)

F. ORDINANCES: INTRODUCTION

1. Ordinance No. 16-18: An Ordinance Amending the Peddlers and Solicitors Ordinance, Chapter 14, Article III, Division I, at Subsection 14-73(1) of the Code of the Township of Randolph

Manager Mountain explained that this ordinance is the first of two dealing with peddlers and solicitors. The evening time is being amended to bring the township ordinance into consistency with case law. There is an entity pushing back on any municipalities not consistent with case law.

BE IT RESOLVED, that an Ordinance entitled “AN ORDINANCE AMENDING THE PEDDLERS AND SOLICITORS ORDINANCE, CHAPTER 14, ARTICLE III, DIVISION I, AT SUBSECTION 14-73(1) OF THE CODE OF THE TOWNSHIP OF RANDOLPH” be introduced, read by title by the Township Clerk and passed on first reading.

BE IT RESOLVED, that said Ordinance shall be further considered for final passage at the meeting of the Township Council of the Township of Randolph on the 6th of September 2018 at 7 o’clock in the evening, prevailing time, at Town Hall in said Township, at which time and place all persons interested shall be given an opportunity to be heard concerning said ordinance.

BE IT FURTHER RESOLVED, that the Township Clerk be authorized and directed to advertise said Ordinance in full or by summary with the notice of introduction thereof, in the official designated newspaper according to law.

There was a brief discussion not related to the time period in which conduct is permitted. Manager Mountain explained that this ordinance is specific to the time period; if there are suggested changes to any other part of the ordinance, it should be discussed separately.

Councilwoman Veech made a motion to introduce the ordinance. Councilman Tkacs seconded the motion, and the following roll call vote was taken:

AYES:
Councilwoman Carey
Councilman Guadagno
Councilman Napoliello
Councilman Tkacs
Councilwoman Veech
Deputy Mayor Loveys
Mayor Forstenhausler

NAYS: None

2. Ordinance No. 17-18: An Ordinance Accepting Temporary Construction Easements over Portions of Certain Properties Known as Block 112.01, Lots 85, 86, and 87 on the Official Tax Map of the Township of Randolph

Manager Mountain explained that this ordinance accepts temporary construction easements in connection with the Fords Road retaining wall project.

BE IT RESOLVED, that an Ordinance entitled “AN ORDINANCE ACCEPTING TEMPORARY CONSTRUCTION EASEMENTS OVER PORTIONS OF CERTAIN PROPERTIES KNOWN AS BLOCK 112.01, LOTS 85, 86, AND 87 ON THE OFFICIAL TAX MAP OF THE TOWNSHIP OF RANDOLPH” be introduced, read by title by the Township Clerk and passed on first reading.

BE IT RESOLVED, that said Ordinance shall be further considered for final passage at the meeting of the Township Council of the Township of Randolph on the 6th of September 2018 at 7 o’clock in the evening, prevailing time, at Town Hall in said Township, at which time and place all persons interested shall be given an opportunity to be heard concerning said ordinance.

BE IT FURTHER RESOLVED, that the Township Clerk be authorized and directed to advertise said Ordinance in full or by summary with the notice of introduction thereof, in the official designated newspaper according to law.

Councilman Guadagno made a motion to introduce the ordinance. Deputy Mayor Loveys seconded the motion, and the following roll call vote was taken:

AYES:
Councilwoman Carey
Councilman Guadagno
Councilman Napoliello
Councilman Tkacs
Councilwoman Veech
Deputy Mayor Loveys
Mayor Forstenhausler

NAYS: None

3. Ordinance No. 18-18: An Ordinance Amending the Peddlers and Solicitors Ordinance, Chapter 14, and the Fee Schedule at Appendix A of the Code of the Township of Randolph to Amend the Annual Fee, and to Establish a “No Solicitation List”

Manager Mountain explained that the fees the township has been charging are very low compared with other municipalities in Morris County. The Township Clerk and her staff reviewed other municipalities’ fees, and recommended increasing the fees. This ordinance amends the peddler and solicitor fees, establishes a “no solicitation list,” and changes the permit to a calendar year timeframe.

BE IT RESOLVED, that an Ordinance entitled “AN ORDINANCE AMENDING THE PEDDLERS AND SOLICITORS ORDINANCE, CHAPTER 14, AND THE FEE SCHEDULE AT APPENDIX A OF THE CODE OF THE TOWNSHIP OF RANDOLPH TO AMEND THE ANNUAL FEE, AND TO ESTABLISH A NO SOLICITATION LIST” be introduced, read by title by the Township Clerk and passed on first reading.

BE IT RESOLVED, that said Ordinance shall be further considered for final passage at the meeting of the Township Council of the Township of Randolph on the 6th of September 2018 at 7 o’clock in the evening, prevailing time, at Town Hall in said Township, at which time and place all persons interested shall be given an opportunity to be heard concerning said ordinance.

BE IT FURTHER RESOLVED, that the Township Clerk be authorized and directed to advertise said Ordinance in full or by summary with the notice of introduction thereof, in the official designated newspaper according to law.

Councilman Guadagno asked if the “no solicitation list” application will be online. Donna Luciani explained that the application will be on the township website, but solicitors will be given the list when they pick up their permit. Councilman Tkacs asked if stickers will be given to those on the list; Manager Mountain replied that the township will not provide anything, but residents can put up their own sign. There was a short discussion on the terms of the solicitor permit. Councilwoman Veech asked how the “no solicitation list” would be advertised. Donna Luciani replied that it would be on the website, social media, and in a future newsletter. There was a brief discussion on how addresses on the list would be dealt with when owners of properties change.

Councilman Napoliello made a motion to introduce the ordinance. Councilwoman Veech seconded the motion, and the following roll call vote was taken:

AYES:
Councilwoman Carey
Councilman Guadagno
Councilman Napoliello
Councilman Tkacs
Councilwoman Veech
Deputy Mayor Loveys
Mayor Forstenhausler

NAYS: None

G. DISCUSSION ITEMS

1. Naming the Park on Calais Road

Liaison to the Parks Committee, Councilwoman Veech, explained that there was a public survey to name the park; Veterans Park was the name with the most votes. It was brought to the Parks Committee; she made a motion for the park to be named Veterans Community Park. Councilwoman Carey seconded the motion.

Councilman Napoliello asked why it was going to be Veterans. Mayor Forstenhausler explained that four names, including Veterans Park, were included on the public survey; the highest vote was for Veterans Park. It was brought before the Parks Committee, and discussed a few times, and it was felt that since it’s a community park, they combined the two into Veterans Community Park. Councilwoman Veech explained that it is not a sports park, but a passive recreation park. It was felt that it would be good to honor the veterans, and there will be a flag and memorial there. Councilman Guadagno did not feel that the word community was necessary since all the parks are community parks. Councilwoman Veech explained that the Parks Committee was between Veterans Park and Community Park, so they combined them. Deputy Mayor Loveys added that one of the names on the survey was Calais Road Park, and some liked Calais Community Park better. The Parks Committee liked having the word “community” since it was an all-inclusive community park and not just for sports. Councilwoman Veech stated that if the Council decided Veterans Park was a better name, it would be fine. Councilman Guadagno reiterated that he felt the word “community” should not be in the name since all the parks are community parks. Councilman Napoliello stated that he agreed with Councilman Guadagno. Mayor Forstenhausler noted that there had been a motion. Councilwoman Veech stated that she would withdraw her motion if Councilwoman Carey wanted to withdraw her second.

Councilwoman Carey stated that she remembers Councilwoman Veech reporting in the past that the Parks Committee discussed the name community park. She had no problem with having the word “community” in the name.

Councilman Tkacs stated that since the Parks Committee had agreed upon Veterans Community Park, and since there were many people in the discussion, it should not change unless the discussion goes back to the Parks Committee.

Deputy Mayor Loveys stated that either name is fine with him. He understood Councilman Guadagno’s concern. He explained that the word community was not part of the survey; that was added by the Parks Committee. He felt that it doesn’t make any of the other parks less of a community park.

Councilman Guadagno asked if it the naming of the park should be tabled until it was further discussed with the Parks Committee. Councilwoman Veech explained that the final decision is up to the Council; the Parks Committee is an advisory committee.

Councilwoman Carey felt they should vote; Councilwoman Veech agreed.

Councilwoman Veech made a motion to approve the name, Veterans Community Park. Councilwoman Carey seconded the motion, and the following roll call vote was taken:

AYES:
Councilwoman Carey
Councilman Tkacs
Councilwoman Veech
Deputy Mayor Loveys
Mayor Forstenhausler

NAYS:
Councilman Guadagno
Councilman Napoliello

H. OPEN TO THE PUBLIC

Lou Nisivoccia of 19 Heritage Court and President of the Randolph Chamber of Commerce, felt the name, Veterans Community Park, was good. He explained that he attended the Weis Markets grand opening the previous week, and was happy that a new business opened in that spot; he felt that they had a nice focus on the community. He felt the businesses around town have been supporting the community, and he felt having the name community in the park’s name tied everything together.

Seeing no one further from the public, the public portion was closed.

I. COUNCIL COMMENTS

Councilman Guadagno reported that he was not at the Trails Committee meeting due to having the wrong date on his calendar.

Councilman Guadagno reported that he received complaints about the parking lot at Heisteins Park; there is a large hole. Manager Mountain replied that he would have Parks & Recreation Department check.

Councilman Guadagno asked the status of having a pickleball court. Manager Mountain explained that they are looking to create space on the tennis courts at Brundage Park. The new park will also have a pickleball court. Councilman Guadagno stated that he was very pleased with the progress of the various projects in the parks. The Manager stated that the turf for the two fields should arrive in mid-August; the contractor is on schedule with the project.

Councilman Guadagno thanked Ralph Carchia for his help with the gas line on Corwin Street.

Councilwoman Veech reported that the community garden committee met; there is a lot of interest. The ground breaking is expected to be in August or September. John McAndrew, a local farmer, attended the meeting and answered a lot of questions. The designer from French and Parrello, Dennis, provided information on the specifications. The committee is now waiting for the hiring by Russ Newman of a garden coordinator; this position will be funded by the leasing of the garden plots.

Councilwoman Veech also reported that she read that the Friends Meeting House received a grant from the county. She thanked the Manager and staff for submitting the grant application.

Deputy Mayor Loveys attended the Recreation Committee meeting; the 2018 registration numbers through July are similar to 2017. There is an annual kids triathlon in Randolph which is very successful; it will be held August 4 near Heistein Pond. The sports programs booster clubs awarded several scholarships at the high school in June.

Deputy Mayor Loveys attended a welcoming meeting for the new Executive Director at the Morris Museum; he has great vision for the museum. The Bickford Theater is also part of the museum.

Mayor Forstenhausler attended the quarterly Safety Committee meeting; the meeting was good, with no major safety issues.

Mayor Forstenhausler attended a farewell party at Fire Company No. 4 for Steve Zens; he graduated from Randolph High School, and has joined the army.

Mayor Forstenhausler also reported that he, Councilman Tkacs and Councilman Napoliello attended the ribbon cutting of Weis Markets. He explained some of the features of the market that he learned at the event. Weis Markets donated $10,000 to the community, divided between several organizations in town as well as the library and recreation department.

Mayor Forstenhausler attended the Coffee with a Cop event at Brooklyn Bagel; it was a nice event, and well attended.

Mayor Forstenhausler reported that volunteer Connie Stroh passed away; he, Manager Mountain, and Chairman of the Advisory Environmental & Landmarks Committee, Walter Nickens, attended the memorial service.

J. EXECUTIVE SESSION

There was no Executive Session.

K. ADJOURNMENT

Councilman Napoliello made a motion to adjourn the meeting at 7:50 p.m. Councilman Guadagno seconded the motion, and the following roll call vote was taken:

AYES:
Councilwoman Carey
Councilman Guadagno
Councilman Napoliello
Councilman Tkacs
Councilwoman Veech
Deputy Mayor Loveys
Mayor Forstenhausler

NAYS: None