502 Millbrook Avenue, Randolph, NJ 07869-3799
Tel: 973.989.7100Fax: 973.989.7076

All meeting minutes posted on the township website are unofficial minutes. Official copies of minutes may be obtained from the township clerk.

Minutes: July 28, 2016

A. OPENING OF REGULAR MEETING

1. Call to Order

A regular meeting of the Randolph Township Council was called to order at 7:00 p.m. by Mayor Hirniak. This meeting is held pursuant to the New Jersey Open Public Meetings Act. Adequate notice of the meeting has been provided by posting written notice of the time, date, location and to the extent known, the agenda of the meeting in Randolph Township. This notice was posted on the Bulletin Board within Town Hall, it was filed with the Township Clerk, and it was provided to those persons or entities requesting notification. Notice was also provided to the Randolph Reporter and the Morris County Daily Record on December 4, 2015 by e-mailing them the annual resolution adopted by the Council on December 3, 2015. The annual resolution, which included this meeting date, was advertised in the Randolph Reporter, the official newspaper of the Township of Randolph, and the Daily Record on December 10, 2015.

2. Roll Call

PRESENT:
Councilman Forstenhausler
Councilman Guadagno
Councilman Loveys
Councilman Napoliello
Councilwoman Veech
Deputy Mayor Carey
Mayor Hirniak

Also present: Township Manager Mountain, Keli Gallo from the Law Office of Edward Buzak, and Freeholder Hank Lyon.

3. Pledge of Allegiance

Mayor Hirniak led the Pledge of Allegiance.

B. PRESENTATIONS/PROCLAMATIONS

1. Proclamation—Drive Sober or Get Pulled Over 2016

Councilman Loveys, liaison to the Traffic Advisory Committee, presented the Proclamation to Officer Rich Biase, and read:

WHEREAS, approximately one-third of all fatal traffic crashes in the United States involve drunk drivers; and

WHEREAS, impaired driving crashes cost the United States almost $50 billion a year; and

WHEREAS, an enforcement crackdown is planned to combat impaired driving; and

WHEREAS, the summer season and Labor Day holiday in particular are traditionally times of social gatherings which include alcohol; and

WHEREAS, the State of New Jersey, Division of Highway Traffic Safety, has asked law enforcement agencies throughout the state to participate in the Drive Sober or Get Pulled Over Statewide Crackdown; and

WHEREAS, the project will involve increased impaired driving enforcement from August 19 through September 5, 2016; and

WHEREAS, an increase in impaired driving enforcement and a reduction in impaired driving will save lives on our roadways.

NOW, THEREFORE, I, Roman B. Hirniak, Mayor of Randolph Township, Morris County, New Jersey, on behalf of the Randolph Township Council hereby declare Randolph’s support for the Drive Sober or Get Pulled Over 2016 Statewide Crackdown and pledge to increase awareness of the dangers of drinking and driving.

Officer Biase, on behalf of the Police Department, thanked the township and the Council for their support of the department’s traffic enforcement.

2. Presentation—Morris County 2016 Budget by Freeholder Hank Lyon

Councilman Loveys noted that Freeholder Lyon had reported that many County nursing homes have been sold to private companies. He asked the number of counties left which operate their nursing homes; Freeholder Lyon stated that there are five counties, including Morris County.

Councilwoman Veech asked why the County switched to a new healthcare provider. Freeholder Lyon explained that the old provider responded to the RFP with a 24% increase.

Councilwoman Veech also asked where the most of the money in the $13.7M investment in the County Park Commission was going. Freeholder Lyon explained that it was going to a wide variety of initiatives. The overall budget for the Park Commission is approximately $24M, the revenue they generate is primarily from the four golf courses that are owned by the County, but are operated by independent entities, as well as from Mennen Arena. The budgeted money will be spread throughout the various parks in the County.

Councilwoman Veech asked if any of the prioritizing of projects that he had referred to affected Randolph. Freeholder Lyon said he would have to check and get back to the Council. There is a list of projects funded by the Transportation Trust Fund; he explained that if Randolph is on it, it may or may not impact Randolph. They are re-prioritizing all of the roads.

Councilwoman Veech asked what the maximum exposure for the solar panels. Freeholder Lyon stated that the absolute worst case scenario would be if the SREC market went to zero. The bonds are worth about $50M, if the County received zero revenue, the taxpayers would be at the risk of $50M; however, he thinks that is extraordinarily unlikely. The solar program receives resources from two sources, the energy produced at the different facilities, and the SREC market. Freeholder Lyon explained more detail about the SREC market.

Councilwoman Veech noted that Freeholder Lyon had reported that the ratables in Morris County had increased. She asked if there were towns that had more ratables, and asked if he would speak to Randolph. He stated that he would have to get the information, but he explained that there was a wide variety between towns.

Councilman Guadagno asked what the plan was for removing the solar panels at the end of the 20 years. Freeholder Lyon explained that, when looking at the 10 additional sites, they factored in the removal costs which are actually substantial. When they are ready to be removed, the County will ensure they are taken down and disposed of properly.

Mayor Hirniak noted that the overall composite tax effort for 2015, 2014, & 2013, which collectively is a negative number; he asked if there are municipalities in the county where the county tax burden to taxpayers has gone up in those three years. Freeholder Lyon explained that there is a sophisticated mathematical analysis to appropriate the county tax to the individual town, so each year there will be some variation. Therefore, overall, every town would have gone down 1.72%, but that’s not necessarily the case. It is a formula set by the state, and calculated by the tax board. Mayor Hirniak asked Freeholder Lyon to have his staff run the calculation for Randolph for 2013, 2014, and 2015 and send it to him.

Councilman Loveys asked what the future plans were for Central Park, the former Greystone site. Freeholder Lyon replied that the main initiative is to create a new road since the majority of traffic entering the park has to go through small neighborhoods. The goal is to get property from the state so a better entrance road, onto a larger road, so that the small neighborhoods are not interrupted. The County owns a large portion of the property, but much of it is still State-owned. The County has been struggling to obtain approval from the State in order to develop the road, but they are getting close.

C. APPOINTMENTS

1. Board of Health—Student Liaison—Angela Turi—1 Year Appointment

Councilman Napoliello made a motion to appoint Angela Turi to the one year appointment as Student Liaison to the Board of Health. Councilman Guadagno seconded the motion, and the following roll call vote was taken:

AYES:
Councilman Forstenhausler
Councilman Guadagno
Councilman Loveys
Councilman Napoliello
Councilwoman Veech
Deputy Mayor Carey
Mayor Hirniak

NAYS: None

2. Traffic Advisory—Student Liaison—Joshua Schaffer—2 Year Appointment

Councilman Loveys made a motion to appoint Joshua Schaffer to the two year appointment as Student Liaison to the Traffic Advisory Committee. Councilman Napoliello seconded the motion, and the following roll call vote was taken:

AYES:
Councilman Forstenhausler
Councilman Guadagno
Councilman Loveys
Councilman Napoliello
Councilwoman Veech
Deputy Mayor Carey
Mayor Hirniak

NAYS: None

3. Economic Development Committee—Student Liaison—Alina Wolfenson—2 Year Appointment

Mayor Hirniak made a motion to appoint Alina Wolfenson to the two year appointment as Student Liaison to the Economic Development Committee. Deputy Mayor Carey seconded the motion, and the following roll call vote was taken:

AYES:
Councilman Forstenhausler
Councilman Guadagno
Councilman Loveys
Councilman Napoliello
Councilwoman Veech
Deputy Mayor Carey
Mayor Hirniak

NAYS: None

4. Added—Municipal Alliance Committee—Regular Member—Sydney Ugalde

Councilman Napoliello asked to appoint Sydney Ugalde to the MAC. The Council discussed her at the July 7, 2016 meeting, and Councilman Napoliello subsequently contacted her to discuss the committee and the meeting time of 9 am; Sydney was okay with the meeting time on Wednesdays.

Councilman Napoliello made a motion to appoint Sydney Ugalde to the Municipal Alliance Committee (MAC) to fill the vacancy. Councilman Guadagno seconded the motion, and the following roll call vote was taken:

AYES:
Councilman Forstenhausler
Councilman Guadagno
Councilman Loveys
Councilman Napoliello
Councilwoman Veech
Deputy Mayor Carey
Mayor Hirniak

NAYS: None

D. OPEN TO THE PUBLIC

Judith Stewart of 114 Everdale Road thanked the Council for always considering what is best for the residents. She explained all of the benefits for the senior citizens living in the township, and how much she appreciated those benefits.

Seeing no one further from the public, the public portion was closed.

E. MANAGER’S REPORT

Manager Mountain reported the following:

  • Council Workgroup Meeting on Solid Waste and Recycling Contract—he, Liz Crescibene, and Mark Caputo met with the workgroup to finalize the draft specifications for the combined curbside solid waste and recycling contract. The bid package will be released in the following week, and are expected back in October. They are looking to consolidate the recycling and solid waste collection under one contract, and provide for a single-day collection for both, following the solid waste collection route schedule, with recycling on the 2nd and 4th weeks of the month. They are also looking into the potential for an automated collection. The bid requests bidders to provide a pricing for the provision of a special can that would function with an automated-arm truck that would pick the can up; this would create more efficiency, decrease the man power, and hopefully, lower the cost. The workgroup determined the specifications; the Manager will provide a more detailed presentation once the bids are received, as to how that option would work. Several neighboring communities have gone to this method.
  • Parks and Recreation Master Plan—he was very pleased with the planning process, and the resulting plan. He believed the recommendations contained in the plan touch on every need, demographic, and facility in a way which maintains the financially conservative approach the township has taken with respect to funding. He thanked Pat Hoagland, Russ Newman, members of the Steering Committee, Ann Standridge, and Ethan Blynne, and members of the Council, Mayor Hirniak, Deputy Mayor Carey, and Councilwoman Veech for their time and effort on the project.
  • Road Resurfacing Program—the program is ahead of schedule; five roads remain to be paved, and will be done in August. He explained that the DPW has done an outstanding job of managing a higher number of roads than are typically done.
  • Sussex Turnpike Water Line Project—the project is approximately 5 to 6 weeks ahead of schedule, and under budget; the contractor has done an outstanding job. Paul Ferrier’s office, who was used for inspection, has done a good job keeping the project moving ahead.
  • West Hanover Water Line—The Water & Sewer Department completed the relocation of the water line earlier in the summer.
  • Sewer project—one other minor sewer project will be completed at the intersection of Brookside Road and Sussex Turnpike; this will be done by a contractor in the next two weeks, and it should take a couple of days. It will allow some of the businesses along Sussex Turnpike to connect to the sewer service that will eventually connect into the Butterworth Sewer Plant. This needs to be done before the County paves Sussex Turnpike.
  • Utility Relocation Work—the County Engineer’s Office has advised that the utility relocation work is expected to be completed within the next week. They are projecting that the remaining road paving work will be done by the end of August, which will allow for the proper striping and signage.

Manager Mountain explained that the Council may want to consider pulling the Resolution for the Parks and Recreation Master Plan out from the Combined Action Resolutions, and discuss it later in the meeting.

Councilman Forstenhausler commented that the roadway on Everdale Road, as one is turning from Millbrook Avenue, has a bump where the sidewalk was changed. He stated that there is a sign there of a person walking and an arrow pointing to indicate a pedestrian crossing. He asked if the engineer could look at it and determine if it was done properly, and if anything could be done to improve it. Councilman Forstenhausler felt that signage should be added if improvements could not be made. Manager Mountain explained that the road is done correctly. The new guidelines for State-funded road projects require certain ADA provisions for intersections; there are grade requirements that are mandatory that cannot be waived. There have been concerns express by both residents and township staff. The Manager spoke to Paul Ferriero, and he contacted the State to ask them to come out, inspect it so they can verify that it was installed to their requirements, and then present them with an alternative in which we think will remove some of the “lip” to that turn, and ask for a waiver. If they will not grant a waiver, then signage will need to be added. Manager Mountain stated that they are pushing to have this done within the next month.

Councilman Forstenhausler asked when the striping would be completed on the newly paved roads. Manager Mountain felt it would be done in the next few weeks, but he would look into it and report back.

Councilman Guadagno reported that the pole on Calais Road, by the intersection of Sussex Turnpike, has a reflector on it which he does not feel is going to help stop people from hitting the pole. Manager Mountain explained that the reflector was the immediate step; the township has told the County that they expect that pole to be moved. He spoke with the power company, and they are not willing to move the pole at their cost; therefore, the County will have to pay for it to be moved. Councilman Guadagno asked if, when the pole is removed, if the curb will be straightened out. Manager Mountain explained that he could not comment on the straightening of the curb, and he did not feel that the township could simply change the curb, but they can inform the County of their concern.

Councilman Guadagno asked how long it will be before the sewer line along Sussex Turnpike, coming up from Morris Township, is connected. Manager Mountain reported that it will be at least another several months; the rock in that area has slowed the project, and they need to install the pump station.

Mayor Hirniak stated that he felt Manager Mountain’s suggestion of moving the Resolution for the Parks and Recreation Master Plan out from the Combined Action Resolutions, and discussing it later in the meeting, was a good idea.

F. APPROVAL OF MEETING MINUTES

1. Approving Meeting Minutes from Regular Council Meetings on June 2, 2016 and June 16, 2016

Deputy Mayor Carey made a motion to approve the Regular Meeting Minutes from June 2, 2016. Councilman Forstenhausler seconded the motion, and the following roll call vote was taken:

AYES:
Councilman Forstenhausler
Councilman Guadagno
Councilman Loveys
Councilman Napoliello
Councilwoman Veech
Deputy Mayor Carey
Mayor Hirniak

NAYS: None

Deputy Mayor Carey made a motion to approve the Regular Meeting Minutes from June 16, 2016. Councilman Forstenhausler seconded the motion, and the following roll call vote was taken:

AYES:
Councilman Forstenhausler
Councilman Guadagno
Councilman Loveys
Councilman Napoliello
Councilwoman Veech
Deputy Mayor Carey
Mayor Hirniak

NAYS: None

G. COMBINED ACTION RESOLUTIONS

Mayor Hirniak explained that Item #8, the Acceptance of the Parks and Recreation Master Plan (R-210-16), would be pulled from Combined Action Resolutions and discussed separately.

Item #3, Release of Escrow for withdrawing 2012 Kensington Square to Kushner Companies—Councilman Guadagno asked the name of the company that is doing the building. Manager Mountain explained that it is Pulte; the Resolution is releasing escrow funds to Kushner from when they were involved with the project.

Item #11, Contracts with Additional Approved Vendor under Educational Services Commission of NJ Cooperative Pricing System—Councilman Loveys asked for clarification since he thought the road paving was nearly complete. Manager Mountain explained that it is for work associated with the sewer project.

Item #12, Purchase and Installation of One, New, Unused Service Body—Councilman Guadagno asked for clarification. Manager Mountain explained that it is a body for a truck. Councilman Loveys asked if this was part of the Capital Improvement, Manager Mountain replied that it was.

Councilman Forstenhausler made a motion to accept the Combined Action Resolutions, with the exception of Resolution R-210-16. Councilman Napoliello seconded the motion, and the following roll call vote was taken:

AYES:
Councilman Forstenhausler
Councilman Guadagno
Councilman Loveys
Councilman Napoliello
Councilwoman Veech
Deputy Mayor Carey
Mayor Hirniak

NAYS: None

1. Release Escrow Funds for 26 & 14 Brookside Road, Block 101, Lot 22.01, 22.02 for a Withdrawn Soil Movement Application to Kushner Companies—$696.25

R-203-16

WHEREAS, the Planning and Zoning Department received escrow funds from Kensington Square (Randolph Builders), 26 & 14 Brookside Road, Block 101, Lot 22.01, 22.02, and in the amount of $1,000.00; and

WHEREAS, the 1999 Kensington Square Soil Movement application has been withdrawn and there are no outstanding payments due.

NOW, THEREFORE, BE IT RESOLVED by the Mayor and Council of the Township of Randolph, County of Morris, State of New Jersey that it is recommended by Darren Carney, Planning and Zoning Administrator the remaining escrow funds in the amount of $696.25 be refunded to Kushner Companies, 30A Vreeland Road, Suite 220, Florham Park, NJ 07933.

Darren Carney, Planning & Zoning Administrator

2. Release of Escrow Funds for 26 & 14 Brookside Road, Block 101, Lot 22.01, 22.02 for Withdrawn Site Plan Developers Agreement Water and Sewer Application to Kushner Companies—$764.40

R-204-16

WHEREAS, the Planning and Zoning Department received escrow funds from Kensington Square., 26 & 14 Brookside Road, Block 101 Lot 22.01, 22.02, and in the amount of $9,880.50; and

WHEREAS, the Kensington Square 2000 Site Plan Developers Agreement Water and Sewer application has been withdrawn and there are no outstanding payments due.

NOW, THEREFORE, BE IT RESOLVED by the Mayor and Council of the Township of Randolph, County of Morris, State of New Jersey that it is recommended by Darren Carney, Planning and Zoning Administrator the remaining escrow funds in the amount of $764.40 plus interest be refunded to Randolph Twp Building Assoc, Kushner Companies, 30A Vreeland Road, Suite 220, Florham Park, NJ 07933.

Darren Carney, Planning & Zoning Administrator

3. Release of Escrow Funds for 26 & 14 Brookside Road, Block 101, Lot 22.01, 22.02 for Withdrawing 2012 Kensington Square Age-Restriction Conversion to Kushner Companies—$1,396.25

R-205-16

WHEREAS, the Planning and Zoning Department received escrow funds from Randolph Twp Building Assoc., 26 & 14 Brookside Road, Block 101 Lot 22.01, 22.02, and in the amount of $13,000.00; and

WHEREAS, the 2012 Kensington Square Age-Restriction Conversion has been withdrawn and there are no outstanding payments due.

NOW, THEREFORE, BE IT RESOLVED by the Mayor and Council of the Township of Randolph, County of Morris, State of New Jersey that it is recommended by Darren Carney, Planning and Zoning Administrator the remaining escrow funds in the amount of $1,396.25 plus interest be refunded to Randolph Twp Building Assoc, Kushner Companies, 30A Vreeland Road, Suite 220, Florham Park, NJ 07933.

Darren Carney, Planning & Zoning Administrator

4. Refund Registration Fee for Teen Travel Camp to Darlene and Gene Trinker, 24 Lawrence Road—$950.00

R-206-16

WHEREAS, Darlene and Gene Trinker registered their child for Teen Travel Camp and paid the fee of $950.00; and

WHEREAS, their child will not be attending the Teen Camp due to medical reasons.

NOW, THEREFORE, BE IT RESOLVED by the Mayor and Council of the Township of Randolph, County of Morris, State of New Jersey that it is recommended by Russ Newman, Director of Parks, Recreation and Community Services that $950.00 be refunded to Darlene and Gene Trinker, 24 Lawrence Rd., Randolph, NJ 07869.

5. Refund Tax Sale Certificate to Robert O’Leary, Block 170, Lot 8, 15 Lake Shore Drive South to Tower Fund Services—$4,508.61

R-207-16

WHEREAS, Outside Tax Sale Certificate #2021 held by Tower Fund Services , assessed to Robert O’Leary , Block 170, Lot 8, 15 Lake Shore Dr S.; and

WHEREAS, the above mentioned Tax Sale Certificate has been redeemed through the Tax Collector, including principal and interest in the amount of $2,808.61, and premium in the amount of $1,700.00.00

NOW, THEREFORE, BE IT RESOLVED, by the Mayor and Council of the Township of Randolph, County of Morris, that the Treasurer be instructed to refund $4,508.61 to Tower Fund Services holder of Tax Sale Certificate #2021.

6. Refund Soil Movement Permit Fee for Soil Movement at Route 10 West, Block 111, Lots 10, 11, 13, 14 and 15 to Grecco Realty—$7,500.00 Plus Accrued Interest, Minus $25.00 Administration Fee

R-208-16

WHEREAS, the Clerk’s office has received a request from James Grecco of Grecco Realty, LLC, for the refund of a soil movement permit fee posted for soil movement at Route 10 West., Block 111, Lots 10, 11, 13, 14, and 15 and;

WHEREAS, the soil movement permit cash bond was received and deposited with the Finance Department on July 15, 2010 in the amount of $7,500.00.

NOW THEREFORE, BE IT RESOLVED by the Mayor and Council of the Township of Randolph, County of Morris, State of New Jersey that it is recommended by the Township Clerk, that the soil movement cash bond in the amount of $7,500, plus accrued interest, minus $25.00 administration fee, be released to Grecco Realty, LLC, 3164 Route 10 West, Denville, NJ 07834.

7. Authorizing Support for 2016 Morris County Trail Construction Grant Program—Application: Heritage Trail Extension

R-209-16

WHEREAS, the Township of Randolph has reviewed possible trail construction projects eligible for consideration under the Morris County Trail Construction grant program; and

WHEREAS, the Township has determined that the Heritage Trail Extension project is the most appropriate and competitive among those considered for recommendation to the Randolph Township Council; and

WHEREAS, the project is located in municipal open space and will eventually be integrated into the existing trail system on adjacent township open space; and

WHEREAS, the remaining portion of the property is to be placed under conservation easement which will ensure its current use as a regional recreational center in perpetuity; and

WHEREAS, the grant application requires the Township Council’s authorization to proceed with the grant applications.

NOW, THEREFORE, BE IT RESOLVED by the Mayor and Council of the Township of Randolph, County of Morris, State of New Jersey, that the Mayor and Township Manager and Assistant Township Manager are hereby authorized to complete and execute all forms associated with this grant application and the township will provide full advanced funding as part of the grant reimbursement process.

8. Authorizing Acceptance of the Parks and Recreation Master Plan Prepared by Brandstetter Carroll, Inc.

R-210-16

Pulled to discuss separately (see below).

9. Release Road Opening Cash Bond for Replacing an Existing Driveway at 1 Ash Lane, Block 215, Lot 9 to Margaret Leonard—$500.00

R-211-16

WHEREAS, the Engineering Department has received a request from Margaret Leonard for the release of a $500.00 cash road opening bond posted for the purpose of replacing an existing driveway at 1 Ash Lane, Randolph, NJ Block 215, Lot 9; and

WHEREAS, the Road Opening Bond consisted of a $500.00 cash bond, which was received and deposited with the Finance Department on 6/13/16; and

WHEREAS, the Applicant was required to post this cash bond to guarantee the replacing of an existing driveway at 1 Ash Lane, Randolph NJ, within the Township Right of Way; and

WHEREAS, the Engineering Department has inspected the road opening work, and found it to be acceptable.

NOW THEREFORE, BE IT RESOLVED by the Mayor and Council of the Township of Randolph, County of Morris, State of New Jersey that it is recommended by Raffaele Carchia, Engineering Administrator that the Cash Road Opening Bond in the amount of $500.00 be refunded to Margaret Leonard at 1 Ash Lane, Randolph, NJ 07869.

10. Authorizing the Director of Finance to Transfer Tree Bonds to the Tree Bank Fund

R-212-16

WHEREAS, in accordance with the Tree Removal and Protection Ordinance, bond monies will be forfeited to the Tree Bank Fund if full replacements are not completed within two years of the granting of the tree removal/protection permit; and

WHEREAS, it is recommended by the Planning/Zoning Administrator that the attached list of Tree Bonds be forfeited to the Tree Bank Fund.

NOW, THEREFORE BE IT RESOLVED by the Mayor and Council of the Township of Randolph, in the County of Morris, and State of New Jersey, that the Director of Finance be instructed to transfer the attached list of Tree Bonds to the Tree Bank Fund.

11. Authorizing Contracts with Additional Approved Vendor Under Educational Services Commission of NJ Cooperative Pricing System—Formerly the MRESC

R-213-16

WHEREAS, the Township of Randolph pursuant to N.J.S.A. 40A:11-11(5) and N.J.A.C. 5:34-7.1 et seq. may, by resolution and without advertising for bids, purchase any goods or services under a Cooperative Pricing System of which the Township is a member; and

WHEREAS, the Township of Randolph on February 11, 2016 via R 57-16 authorized contracts with certain approved ESCNJ (MRESC) Contract vendors; and

WHEREAS, it’s been determined that contracts in excess of $17,500 may be entered into with an additional ESCNJ (MRESC) Contract Vendor; and

WHEREAS, the additional ESCNJ (MRESC) Contract Vendor has been added to the attached list; and

WHEREAS, the Township of Randolph anticipates entering into contracts in excess of $17,500 with the attached Referenced Contract Vendor through this resolution and properly executed purchase orders/contracts as needed, which shall be subject to all the conditions applicable to the current co-op contracts.

NOW, THEREFORE, BE IT RESOLVED that the Township of Randolph authorizes the Purchasing Agent to purchase certain goods and services from the additional approved ESCNJ (MRESC) Contract Vendor on the attached list, pursuant to all conditions of the individual co-op contracts; and

BE IT FURTHER RESOLVED that the governing body of the Township of Randolph pursuant to N.J.A.C. 5:30-5.5(b) regarding the certification of available funds, shall either certify the full maximum amount against the budget at the time the contract is awarded, or no contract amount shall be chargeable or certified until such time as the goods or services are ordered or otherwise called for prior to placing the order, and a certification of availability of funds is made by the Chief Financial Officer via an authorized Purchase Order; and

BE IT FURTHER RESOLVED that the duration of the contracts between the Township of Randolph and the referenced ESCNJ (MRESC) Contract Vendors shall be until December 31, 2016 or upon expiration of the vendor’s contract whichever is first.

12. Awarding a Contract for the Purchase and Installation of One New, Unused Service Body with Accessories to Tony Sanchez, Ltd—$46,550.00

R-214-16

WHEREAS, the Township of Randolph advertised for the Purchase and Installation of One (1) New, Unused Service Body with Accessories in accordance with Local Public Contracts Law and received bids on July 15, 2016; and

WHEREAS, 1 bid was received; and

WHEREAS, the sole bid was received from the following and for the bid prices listed:

Tony Sanchez Ltd, Ledgewood, NJ—Base Bid: $46,550; and

WHEREAS, the Engineering Administrator/W&S, the Public Works Director, and the Purchasing Agent recommend the award of the contract to Tony Sanchez Ltd as the lowest responsive, responsible bidder; and

WHEREAS, the Township of Randolph desires to award a contract for the Purchase and Installation of One (1) New, Unused Service Body with Accessories to Tony Sanchez Ltd of Ledgewood, NJ in the amount of $46,550; and

WHEREAS, the Finance Officer has certified to the availability of funds for this project.

NOW, THEREFORE BE IT RESOLVED, by the Township Council, Township of Randolph, County of Morris, State of New Jersey, that a contract be awarded to Tony Sanchez Ltd of Ledgewood, NJ for the Purchase and Installation of One (1) New, Unused Service Body with Accessories for the price of $46,550 per their bid proposal.

CERTIFICATION OF AVAILABILITY OF FUNDS

Dated: July 28, 2016

As required by N.J.S.A. 40A:4-57, N.J.A.C. 5:30-14.5, and any other applicable requirement, I, Darren Maloney, Director of Finance for the Township of Randolph, have ascertained that funds will be available in the 2016 Water Capital Fund, Ordinance 14-13, W/S Utility Truck, to award a contract to Tony Sanchez, LTD for a service body, per its response to a Township bid solicitation.

Darren Maloney
Chief Financial Officer
Budget Accounts: 06-215-55-905-603 (not to exceed $46,550)

13. Authorizing the Expenditure of $2,000.00 in Furtherance for the Purposes of the Municipal Shared Services Defense Agreement—Affordable Housing Legal Consortium

R-215-16

WHEREAS, the Township Council of the Township of Randolph (“Township”) entered into the Municipal Shared Services Defense Agreement (“MSSDA”) for the purpose as set forth therein, which included retaining a common expert with regard to the calculation of municipal affordable housing obligations; and

WHEREAS, the Mayor and Council authorized the expenditure of $2,000 for the preparation of the expert report; and

WHEREAS, an Amendment to the MSSDA (“Amendment”) was authorized by Resolution to substitute Econsult Solutions, Inc. as the expert for the municipalities participating in the MSSDA (the “Consortium”); and

WHEREAS, the Mayor and Council authorized the expenditure of an additional $2,000 in connection with the Amendment and in furtherance of the MSSDA; and

WHEREAS, the Township recognizes that further reports need to be prepared with regard to municipal affordable housing obligations as well as other legal matters to be addressed by the Consortium; and

WHEREAS, the Township has determined that it is in the best interests of the citizens of the Township of Randolph to approve additional funding to enable the Consortium and its expert to address the multiplicity of issues raised and associated with the calculation of municipal affordable housing obligations and the continued implementation of the MSSDA.

NOW, THEREFORE, BE IT RESOLVED by the Township Council of the Township of Randolph, County of Morris, State of New Jersey, they being the Governing Body thereof as follows:

  1. The amount of $2,000 is hereby authorized to be expended by the Township of Randolph in furtherance of the purposes of the MSSDA.
  2. This Resolution shall take effect immediately.

14. Raffle License, Casino Night, Randolph Fire Engine Company No. 5, 118 West Hanover Avenue, Randolph, NJ on October 15, 2016 from 7:30 p.m. to 11:30 p.m.

15. Social Affairs Permit, Randolph Fire Engine Company No. 5, 118 West Hanover Avenue, Randolph, NJ on October 15, 2016 from 5:00 p.m. to 11:59 p.m.

16. Raffle License, On-Premise 50/50, Rockaway Township Pre-K through 8 Education Foundation, on October 16, 2016 at the County College of Morris, 214 Center Grove Road, Randolph, NJ from 3:00 p.m. to 5:00 p.m.

17. Raffle License, On-Premise 50/50, The Nicholas Wihlborg Foundation at the Skylands at Randolph, 792 Route 10 West, Randolph, NJ on September 18, 2016 from 12:00 noon to 6:00 p.m.

18. Raffle License, Tricky Tray, The Nicholas Wihlborg Foundation at the Skylands at Randolph, 792 Route 10 West, Randolph, NJ on September 18, 2016 from 12:00 noon to 6:00 p.m.

19. Raffle License, Off-Premise 50/50, Alpha Kapa Alpha Sorority, Inc., at the Skylands of Randolph on October 23, 2016 from 4:00 to 8:00 p.m.

20. Raffle License, On-Premise 50/50, Celebrate the Children, at Harbor Hills Day Camp, 75 Doby Road, Mendham, September 10, 2016 from 12 noon to 4:00 p.m.

21. Raffle License, Tricky Tray, Celebrate the Children, at Harbor Hills Day Camp, 75 Doby Road, Mendham, September 10, 2016 from 12 noon to 4:00 p.m.

22. Social Affairs Permit, Celebrate the Children, at Harbor Hills Day Camp, 75 Doby Road, Mendham, September 10, 2016 from 12 noon to 4:00 p.m.

23. Raffle License, Off-Premise 50/50, Randolph PTO Council, 25 Schoolhouse Rd., December 9, 2016 at 11:00 a.m.

24. Social Affairs Permit, Randolph Chemical Engine Co. #2, 340 Route 10 West, Randolph, NJ for Beef Steak Dinner on September 10, 2016 from 6:00 p.m. to 11:00 p.m.

DISCUSSION ON PARKS AND RECREATION MASTER PLAN

Manager Mountain explained that at the July 7, 2016 Council meeting, the Council reviewed and discussed the final draft of the plan, and listened to public comments. One of the items addressed after the meeting was to look at the ten year plan to ensure the recommended projects were spread out evenly, and their impact on the trust fund would allow for flexibility and a sufficient balance so that at the conclusion of the ten years, the township would be in a similar financial situation as it was prior to the start of the plan. The proposed changes were discussed at length, and the Council provided input. Pat Hoagland and his staff updated the sections of the plan resulting from the changes.

Councilman Loveys, on behalf of the Council, thanked the Steering Committee for all of their time and effort on the plan. He explained that his feeling was to maintain, or improve the current facilities, and he felt it was accomplished in the revised plan.

Mayor Hirniak made a motion to approve Resolution R-210-16. Deputy Mayor Carey seconded the motion, and the following roll call vote was taken:

AYES:
Councilman Forstenhausler
Councilman Guadagno
Councilman Loveys
Councilman Napoliello
Councilwoman Veech
Deputy Mayor Carey
Mayor Hirniak

NAYS: None

Authorizing Acceptance of the Parks and Recreation Master Plan Prepared by Brandstetter Carroll, Inc.

R-210-16

WHEREAS, the Township of Randolph entered into a professional services agreement with the Engineering firm of Brandstetter Carroll, Inc. to assemble a Parks and Recreation Master Plan; and

WHEREAS, Brandstetter Carroll has prepared a draft Master Plan that has been reviewed by the following:

Parks and Recreation personnel
Parks and Recreation Master Plan Steering Committee
Township Council; and

WHEREAS, the Master Plan was presented to the Township Council and the public on May 5, 2016; and

WHEREAS, the Township Council reviewed the results of the Public Hearing at their July 7, 2016 meeting and provided further input on the draft plan; and

WHEREAS, the Township has received a final version of the Parks and Recreation Plan incorporating the public and Council’s input.

NOW, THEREFORE, BE IT RESOLVED, by the Mayor and Council of the Township of Randolph, County of Morris, State of New Jersey that the Township agrees to formally adopt the Parks and Recreation Master Plan update prepared by the Architects, Engineering and Planning firm of Brandstetter Carroll, Inc.

H. UPCOMING EVENTS

  1. The Kootz Band, at the Randolph Library on Calais Road, Monday, August 1 at 7:00 p.m.
  2. Randolph Emergency Blood Drive, Friday, August 5, Randolph Rescue Squad at 780 Route 10 West, from 2:00 p.m. to 8:00 p.m. To make appt. call 1-800-933-BLOOD, walk-ins welcome
  3. Superstition: Motown Band, Randolph Library on Calais Road, Monday, August 8 at 7:00 p.m.
  4. Eight Annual Tuesday Morning Senior Softball Barbecue and Awards Ceremony at Freedom Park on Tuesday, August 9 at 12:30 p.m. RSVP to Jessica
  5. Randolph VFW Picnic, Freedom Park Pavilion on Millbrook Avenue, on Saturday, August 13 from noon - 4 p.m. Mayor speaking at 1 p.m.
  6. Randolph Area Chamber of Commerce, Thursday, September 15 at 11:45 a.m. at La Strada - $22.00
  7. Patriot’s Day at VFW Post 7333, Sunday, September 11 at 11:00 a.m.
  8. Beefsteak Dinner at Randolph Co. #2, Saturday, September 10 at 6:00 p.m.

I. ORDINANCES: SECOND READING/PUBLIC HEARING

1. Ordinance No. 20-16: An Ordinance Amending Sections 31-91 and 31-111 of Chapter 31, Traffic and Vehicles of the Revised Ordinances of the Township of Randolph, Morris County, New Jersey

BE IT RESOLVED, that an Ordinance entitled “AN ORDINANCE AMENDING SECTIONS 31-91 AND 31-111 OF CHAPTER 31, TRAFFIC AND VEHICLES OF THE REVISED ORDINANCES OF THE TOWNSHIP OF RANDOLPH, MORRIS COUNTY, NEW JERSEY” be read by title on second reading and a hearing held thereon.

Manager Mountain explained that this Ordinance would permit nighttime parking on the internal drives within the Gateways apartment complex, in locations designated on the approved site plan. The Ordinance prohibits this parking during snow emergencies.

OPEN TO THE PUBLIC

Seeing no one from the public, the public portion was closed.

BE IT RESOLVED, that an Ordinance entitled, “AN ORDINANCE AMENDING SECTIONS 31-91 AND 31-111 OF CHAPTER 31, TRAFFIC AND VEHICLES OF THE REVISED ORDINANCES OF THE TOWNSHIP OF RANDOLPH, MORRIS COUNTY, NEW JERSEY” be passed on final reading and that a Notice of Final Passage of said Ordinance be published in the official designated newspaper according to law.

Councilman Napoliello made a motion to adopt the Ordinance. Councilman Forstenhausler seconded the motion, and the following roll call vote was taken:

AYES:
Councilman Forstenhausler
Councilman Loveys
Councilman Napoliello
Councilwoman Veech
Deputy Mayor Carey
Mayor Hirniak

NAYS: Councilman Guadagno

J. DISCUSSION ITEMS

1. Trails Master Plan Committee

Manager Mountain explained that at the last Council meeting, the Council discussed the composition for the steering committee, and asked him to reaffirm the members. The members for the Trails Master Plan Committee are Deputy Mayor Carey, Councilmen Forstenhausler and Guadagno, Ethan Bedrock, Marc Perez, Phil Sheehy, Sydney Ugalde, Janet McMillan from the Parks Committee, and Vic Viscomi from the Recreation Committee. The Council was in favor of the proposed members.

2. R-216-16 Lawn Watering Restrictions for Randolph Township

Manager Mountain explained that the Council had received the Memorandum from Paul Ferriero, the Township Engineer, regarding the issuance of a drought watch for northern New Jersey from the NJDEP. The drought watch was declared based on the significant deficit of rainfall; it does not mandate any water restrictions on any municipality or local entity. One of Paul Ferriero’s concerns is that historically, by the time a drought warning has been declared, the impact of the drought was beyond the possibility of preventive actions. Another of his concerns is Randolph’s limit on the amount of water that can be drawn from the public supplier, and how the formula works for that limit; one of the key factors is “peak flow.” Peak flow is driven in the dry months by lawn watering, and various irrigation activities by residents. Last year was not as dry as this year has been, and in August there was a significant impact on the peak flow number. Putting a prohibition on lawn watering into effect for August and September would help address the concern regarding peak flow. Like the enforcement of the odd/even watering restriction, there will be three warnings before a summons is issued; the Manager reviewed this with the Police and Water Department enforcement staff. The warnings would not be issued one right after the other, there would be a reasonable amount of time in between. All public information media would be used to advertise the lawn watering ban. Manager Mountain stated that he and the Engineering Department staff felt it was the right thing to do, and made the recommendation to the Council.

Councilman Forstenhausler asked if the Manager knew how effective the ban would be in reducing the overall usage of water. Manager Mountain replied that the township has not enacted this type of ban in recent years; therefore, making it difficult to predict. He reiterated that the peak flow does spike in August. Councilman Forstenhausler also asked about the enforcement by the Police and the Water Department. He noted that many lawns are being watered very early in the morning, like 5:30 am; since that would be a time when police would be monitoring it, would they have the time to issue those warnings at that time. Manager Mountain replied that if there was a more emergent issue at the time they see water usage, then the police would respond to the other issue first. However, it is felt that there is enough personnel on the street at that time to enforce the ban. He also noted that the Water Department arrives earlier than the normal staff.

Councilman Loveys asked for clarification on the peak flow from August 2015. Manager Mountain explained that 2015 was the highest amount in the last five years. The peak water usage is used to calculate the water allocation; therefore, 2015 became the peak year in the five-year cycle. Councilman Loveys asked what would be affected if the ban wasn’t instituted and the peak water usage was this August; he asked if it would affect the water extensions in the Master Plan. Manager Mountain explained that the DEP would tighten the capacity level available to Randolph, therefore, it would impact the future water extensions.

Councilman Guadagno confirmed that the lawn watering ban would not pertain to residents with wells.

Mayor Hirniak asked about exceptions, like the Ordinance currently has, such as new lawns and sod. Manager Mountain replied that those exceptions would still be in place. This Resolution only affects the odd/even portion of the existing Ordinance.

Councilman Forstenhausler felt it was necessary in order to avoid setting a new peak flow, and in order to extend water mains; he felt the Ordinance was not necessarily needed for lack of water, but for managing the resources.

There was some discussion on future water usage, and the allocation of water. Manager Mountain stated that he would schedule a future meeting with the Engineering staff to discuss strategies for future water conservation.

Councilman Guadagno made a motion to accept the Resolution. Councilman Forstenhausler seconded the motion, and the following roll call vote was taken:

AYES:
Councilman Forstenhausler
Councilman Guadagno
Councilman Loveys
Councilman Napoliello
Councilwoman Veech
Deputy Mayor Carey
Mayor Hirniak

NAYS: None

R-216-16

WHEREAS, the New Jersey Department of Environmental Protection has issued a drought watch for northern New Jersey and Randolph is in the drought watch area; and

WHEREAS, the drought watch notice recommends based on the significant deficit of rainfall through the year to date that public and private water purveyors consider the enactment of water conservation measures; and

WHEREAS, Township Ordinance # 12-07 Sec -50-31, does permit the township, upon public notice, to restrict certain uses of water above and beyond the limitations outlined within Ordinance #12-07, Sec 50-31; and

WHEREAS, The Township Engineer and Water and Sewer Director have assessed the Township’s water allocation limit on what can be drawn from bulk suppliers and recommend full lawn watering prohibition as a means to manage the community’s peak water usage.

NOW, THEREFORE, BE IT RESOLVED by the Mayor and Council of the Township of Randolph, County of Morris, State of New Jersey that we hereby impose lawn watering restrictions for the Township of Randolph and authorize designated township departments to enforce the lawn watering ban from August 3, 2016-September 30, 2016 utilizing the enforcement procedures and penalties as outlined in Ordinance #12-07.

K. OPEN TO THE PUBLIC

Seeing no one from the public, the public portion was closed.

L. COUNCIL COMMENTS

Councilwoman Veech reported that she attended the joint meeting of the Parks Advisory Committee and the Recreation Advisory Committee. Of the issues discussed, she thought the improvements to Randolph Park was most interesting, and noted that 120 tons of sand were delivered. There was a discussion at the meeting about the possibility of a temporary pickleball court being set up at the tennis courts in Brundage Park; Russ Newman will look into the cost. There are a variety of children’s camps going on for the summer.

Councilwoman Veech reported that she attended the Wildlife Management Advisory Committee meeting. Some residents are complaining that their neighbors are feeding the deer. Since an Ordinance was passed, the committee will enforce the Ordinance by issuing warnings to the residents on the two specific streets related to the complaints. The Wildlife committee also discussed that there was a hunters’ meeting; there are 75 licenses available for hunters, with 66 hunters already accepted, and there are four hunting zones. Councilwoman Veech reported that the hunters’ meeting was well attended.

Councilman Napoliello reported that former Mayor, Gary Algeier, moved to South Carolina, and last week during a storm, a large tree hit his house. He and his wife were not hurt.

Councilman Loveys reported that there was no meeting of the Traffic Advisory Committee in July. He reported that he attended the MAC meeting. There should be a seamless transition from Coordinator Sharon Kamholz to her replacement, Kate Olsakowski.

Councilman Guadagno reported that the recycling committee met. There were questions on the size of the cans for the use of the arm loader. He visited Mendham Township, who already uses this technique, and he felt it was worth doing in Randolph. Councilwoman Veech asked for clarification on the purchasing of the new cans. Manager Mountain replied that there will be much more discussion prior to any decisions. The Request for Proposals contains an option for the traditional collection, and one for an automated (“arm”) collection. Under the automated option, the company would buy the cans, and they become the property of Randolph Township and the resident; the can remains with the property. The cans have a specialized bar in which the arm attaches for collection. There would be a can provided for recycling, and one for solid waste; the cans would be 96 gallon capacity. For those needing a smaller can, they can get a smaller one in place of the larger capacity can. The greater savings would be in the years following the introduction of the automated collection, since the cans would not need to be purchased in future contracts. As usual, the RFP will have two, three, and five year contract options. Manager Mountain explained that in his town they began the automated collection in January, and he hasn’t noticed any change in the time it takes for the collection, and it has been working well. Councilman Guadagno reported that people like the collection of garbage and recycling on the same day on the 2nd and 4th collection of the month. He felt the changes would make a big difference. Manager Mountain added that the change to the collection of garbage and recycling on the same day will happen regardless of whether it will be the traditional or automated collection.

Councilman Forstenhausler reported that he attended the Safety Committee meeting. The staff does an excellent job of documenting incidents, and works to prevent future incidents. The staff has also done an excellent job in training of employees, especially with topics such as sunburn, hydration, etc. He noted that there was some vandalism at Randolph Lake, a rowboat and canoe were taken, and recovered, but they were damaged. There are no cameras at Randolph Lake; cameras have been put in some of the parks, and the police feel they are working. Councilman Forstenhausler asked the Manager to expedite the installation of cameras at Randolph Lake, if possible.

Mayor Hirniak reported the following:

  • July 14th—he attended a reception sponsored by NJ Natural Gas, they spoke about their safety efforts, and their attempt to expand their network of gas lines.
  • July 16th—he attended the visitation for former Fire Chief Dempsey. He spoke about the legacy of Chief Dempsey, his impact as a leader in the community and in the fire department. He expressed his condolences on behalf of the Council, township staff, and the community.
  • July 18th—he attended the Planning Board meeting. The focus was on the Master Plan Re-examination and plan update. The Planning Board approved it; they made a minor change to the language concerning the density numbers at the “South Salem” section of the township. They were advised that some of the density numbers were misaligned; developers that might consider constructing a small, multi-unit family project there were not able to do it because of the density numbers. Therefore, the language was modified, and Darren Carney will meet with Manager Mountain to discuss it, and get it on the agenda for the September 1st Council meeting. Manager Mountain added that Darren had provided him with a memo summarizing the items discussed by the Planning Board, as well as the revised version of the report. The Manager will distribute it to the Council, and at the September 1st meeting they will discuss the overview of the items that need to be considered by the Council.
  • He attended the Morris County 4H Fair; they had asked the Mayors in all the communities to send in a small donation to sponsor the dunk tank, and he did.
  • July 24th—he attended the Eagle Scout Court of Honor for three scouts from Troop 50.

M. EXECUTIVE SESSION

WHEREAS, Section 8 of the Open Public Meetings Act, Chapter 231, P.L. 1975 (N.J.S.A. 10:4-12) permits the exclusion of the public from a meeting under certain circumstances; and

WHEREAS, this public body is of the opinion that such circumstances presently exist.

NOW, THEREFORE, BE IT RESOLVED by the Mayor and Council of the Township of Randolph, in the County of Morris, and State of New Jersey, as follows:

1. The public shall be excluded from the Executive portion of the meeting.

2. The general nature of the subject matter to be discussed is as follows:

Randolph Rock Star Nominations

3. As nearly as now can be ascertained, the matter or matters to be discussed at this time will be disclosed to the public at such time and under such circumstances as are prescribed by law.

4. At the conclusion of the Executive Session, the Council will reconvene in public session for the purpose of taking formal action.

Councilman Guadagno made a motion to move into Executive Session at 9:10 p.m. Councilman Napoliello seconded the motion, and the following roll call vote was taken:

AYES:
Councilman Forstenhausler
Councilman Guadagno
Councilman Loveys
Councilman Napoliello
Councilwoman Veech
Deputy Mayor Carey
Mayor Hirniak

NAYS: None

Councilman Napoliello made a motion to close the Executive Session at 9:28 p.m. Councilman Guadagno seconded the motion, and the following roll call vote was taken:

AYES:
Councilman Forstenhausler
Councilman Guadagno
Councilman Loveys
Councilman Napoliello
Councilwoman Veech
Deputy Mayor Carey
Mayor Hirniak

NAYS: None

N. ADJOURNMENT

Councilman Napoliello made a motion to adjourn the meeting at 9:28 p.m. Councilman Guadagno seconded the motion, and the following roll call vote was taken:

AYES:
Councilman Forstenhausler
Councilman Guadagno
Councilman Loveys
Councilman Napoliello
Councilwoman Veech
Deputy Mayor Carey
Mayor Hirniak

NAYS: None