502 Millbrook Avenue, Randolph, NJ 07869-3799
Tel: 973.989.7100Fax: 973.989.7076

All meeting minutes posted on the township website are unofficial minutes. Official copies of minutes may be obtained from the township clerk.

Minutes: June 2, 2016

A. OPENING OF REGULAR MEETING

1. Call to Order

A regular meeting of the Randolph Township Council was called to order at 7:00 p.m. by Mayor Hirniak. This meeting is held pursuant to the New Jersey Open Public Meetings Act. Adequate notice of the meeting has been provided by posting written notice of the time, date, location and to the extent known, the agenda of the meeting in Randolph Township. This notice was posted on the Bulletin Board within Town Hall, it was filed with the Township Clerk, and it was provided to those persons or entities requesting notification. Notice was also provided to the Randolph Reporter and the Morris County Daily Record on December 4, 2015 by e-mailing them the annual resolution adopted by the Council on December 3, 2015. The annual resolution, which included this meeting date, was advertised in the Randolph Reporter, the official newspaper of the Township of Randolph, and the Daily Record on December 10, 2015.

2. Roll Call

PRESENT:
Councilman Forstenhausler
Councilman Guadagno
Councilman Loveys
Councilman Napoliello
Councilwoman Veech
Deputy Mayor Carey
Mayor Hirniak

Also present: Township Manager Mountain, and Ed Buzak and Keli Gallo from the Law Office of Edward Buzak.

3. Pledge of Allegiance

Mayor Hirniak led the Pledge of Allegiance.

B. PRESENTATIONS/PROCLAMATIONS

1. Historic Preservation Proclamation—“This Place Matters”

Mayor Hirniak presented the Proclamation to Marcia Rumsey, and read:

HISTORIC PRESERVATION “THIS PLACE MATTERS”

WHEREAS, the National Trust for Historic Preservation has declared this year’s theme to be “This Place Matters”; and

WHEREAS, we believe that Randolph Township is blessed with many beautiful parks, trails, homes, and supportive businesses; and

WHEREAS, we believe that Randolph’s council-manager form of government has shown to be a favorable form of government for our citizens; and

WHEREAS we believe that we have a good school system that meets the needs of our student population, that our Township library does a wonderful job for our citizens of all ages and that we are fortunate to have an exceptional police, fire, and rescue system in our Township; and

WHEREAS, we believe that we are blessed with many devoted volunteers, some of whom have worked hard to obtain 27 national, state, and municipal status designations for some of our Township’s historic landmarks; and

WHEREAS, we believe in the preservation of all that is good in Randolph and we proclaim that “This Place Matters.”

NOW, THEREFORE, be it resolved that I, Roman B. Hirniak, Mayor of the Township of Randolph, in the County of Morris, New Jersey, do hereby proclaim that “This Place Matters.”

June 2, 2016
Roman B. Hirniak, Mayor

C. OPEN TO THE PUBLIC

Marcia Rumsey of 26 Leigh Court stated that she will be moving to North Carolina. She thanked everyone for all of the years she has lived here and has loved the township.

Richard Thomas of 79 Musiker Avenue stated that he attended the meeting to compliment the township on the roadwork at Calais Road and Dover Chester Road.

Seeing no one further from the public, the public portion was closed.

D. MANAGER’S REPORT

Manager Mountain reported the following:

  • Parks and Recreation Master Plan—the public hearing was conducted on May 5, 2016. Adequate time was allowed for other members of the public and committees to comment. He would like to add it as a discussion item to the agenda for the June 16th Council meeting. The consultant and Russ Newman will also attend the meeting. He asked the Council to email him if any of them has an important question or concern that might require some advanced preparation.
  • RHS Career Day—he, John Regan, and several members of the Economic Development Committee met with RHS Principal Debbie Iosso and her staff to discuss last year’s Career Day, and determine how to improve it for this year. There was discussion about adding a component where select seniors would be paired with an internship program; the school would manage the program, with the township finding businesses to work with the school and students. There was also discussion on the overall aspects of Career Day, and ways to improve the program.
  • Patrol Officer Brian Brenckman is back from his tour of duty in Afghanistan. He will resume his duties with the Police Department on June 16th. The Manager commended Officer Brenckman for his continued service to our Country, and welcomed him back to Randolph.
  • Motor Vehicle Commission—he, Darren Carney, and Chief Stokoe participated in a conference call with Assemblyman Bucco’s office to discuss the parking issue on Canfield Avenue. Assemblyman Bucco contacted the Director of the NJ Motor Vehicle Commission since issues were not being addressed at the local level. Some services from other MVC locations have been redirected to Randolph, creating a parking problem with people parking along Canfield Avenue. The issues being explored are the creation of additional on-site parking, and to increase security personnel to direct cars. He, Darren and Chief Stokoe have also asked Assemblyman Bucco to request the Director to complete a full analysis of the Randolph MVC, as well as other regional locations in northern NJ to determine how the service demand is distributed amongst the centers to determine if this location has received more services than it is designed to handle. If it is determined to have more services than it is designed handle, to look at other structural ways to relieve the load at this location. They will continue to work on the issue, and the Manager will keep the Council updated. If Council members receive complaints from residents, they should forward them to the Manager, and he will forward them to the Assemblyman and Senator so they are aware that it is a community issue.

E. PUBLIC HEARING

1. Public Hearing for the Morris County 2016 Open Space Trust Grant Application

Manager Mountain provided the following overview:

  • The Township Council has been looking at this property, the Mount Freedom Golf Center, on and off for a number of years, in a variety of ways.
  • From the inception of the township’s Open Space prioritization and inventory, has rated it very highly. At various times, it has either not been available, or not available in a manner that made sense for the community.
  • In recent discussions with the property owner, a possible approach to preserve the land without the township taking full ownership, has been identified; approximately 12 acres would be secured that would extend the township’s park land property. The deed would restrict use to recreational activities by private owner on the remainder of the tract.
  • This would allow the property to continue to remain as open space, but the underlying ownership would be private; this is similar to the Clyde Potts property.
  • At this point, the terms of the agreement are being discussed.
  • For the purposes of submitting the application to Morris County, the township has to indicate that there is a conceptual agreement with the property owner.
  • Any monetary figures shown in the document have not yet been agreed to in a contract.
  • Depending on the outcome of the application process, there is still the potential for the project to not move forward since the township is asking for 50% of the cost to come from Morris County.
  • This is the first stage of the process. Once the application is submitted, the next step would be for the committee overseeing the process to tour the property. There would be a presentation and a ruling later in the year based on how this application merits against other applications from other communities.
  • He and the Council have reviewed this, and feel that it is a project worthy of submitting an application to Morris County.
  • The proposal would benefit the community in the sense of a preservation of a property that is used for recreational purposes, is open space. This property has been noted in the Master Plan as a community resource that should be protected, if possible.

Darren Carney presented the following:

  • The property is currently 36.66 acres, it runs along Sussex Turnpike and along most of Church Road. The acreage to be acquired in the application is 34.67 to be dedicated as fee simple and a conservation easement.
  • If the acquisition moves forward, the northwest portion of the property, 12.03 acres, will be dedication to the township subject to the approval of a subdivision from the Planning Board.
  • The remainder of the property, 22.64 acres, would be the conservation portion of the property. The portion runs parallel to Sussex Turnpike, and then goes out to the back of Brundage Park.
  • This property has always been a high priority for the township. One of the main items in the County’s 1987 Master Plan, was a mix of private and public open space uses.
  • The 12.03 acre piece will be managed as part of the Brundage Park complex; the conservation unit will be managed through the issuance of permit applications that will come in with additional authorization of township staff.
  • If the Council is in favor of the application and the resolution is passed, the grant will be submitted to the County by June 17, 2016. There would be a tour of the property in the fall, and a decision from the County would be received just before Thanksgiving.

Councilwoman Veech asked if it would make sense to also mention in the application how this acquisition would help the trail system, given the new Morris County Trail Construction Grant Program. Darren explained that the trail system actually exists on the property now.

Councilman Loveys asked for clarification on the subdivision. Darren explained that the 12 acres would be a simple dedication to the township. Subdivision approval would include right of way dedications for the County on Sussex Turnpike and the township on Church Road. Councilman Loveys asked what would happen to the rest of the right of way dedication. Darren explained that the township would get the dedication for Church Road, the County would get it for Sussex Turnpike.

Manager Mountain explained that this Resolution authorizes only the submittal of the application.

OPEN TO THE PUBLIC

Seeing no one from the public, the public portion was closed.

Councilman Guadagno made a motion to adopt Resolution R-180-16. Councilman Forstenhausler seconded the motion, and the following roll call vote was taken:

AYES:
Councilman Forstenhausler
Councilman Guadagno
Councilman Loveys
Councilman Napoliello
Councilwoman Veech
Deputy Mayor Carey
Mayor Hirniak

NAYS: None

R-180-16

Resolution of Support for the Acquisition of Property and Conservation Easement at 1275 Sussex Turnpike (Mount Freedom Golf)

WHEREAS, the Township of Randolph has reviewed the inventory of open space parcels eligible for consideration under the Morris County Open Space Trust grant program; and

WHEREAS, the Township has determined that the Mount Freedom Golf property located at 1275 Sussex Turnpike is the most appropriate and competitive among those considered for recommendation to the Randolph Township Council; and

WHEREAS, the above referenced property is adjacent to township open space and a portion of the property is proposed to be incorporated into Brundage Park; and

WHEREAS, the remaining portion of the property is to be placed under conservation easement which will ensure its current use as a regional recreational center in perpetuity; and

WHEREAS, the grant application requires a public hearing on the proposed properties including advertisement of same and the Township Council’s authorization to proceed with the grant applications.

NOW, THEREFORE, BE IT RESOLVED by the Mayor and Council of the Township of Randolph, County of Morris, State of New Jersey, that a public hearing on the 2016 Morris County Open Space and Farmland Preservation Trust Fund grant application was held on June 2, 2016, as advertised, and that the Mayor and Township Manager and Assistant Township Manager are hereby authorized to complete and execute all forms associated with this grant application.

F. COMBINED ACTION RESOLUTIONS

Item #7, Envocare Environmental site remediation—Councilman Loveys asked for an explanation. Manager Mountain explained that it is a Professional Services Agreement with Envocare Environmental, the firm that employs the Licensed Site Remediation Professional that has been involved in the underground storage tank work. It is not the firm which the township originally contracted with since there were some concerns about proceeding with the original firm. This proposal came in substantially lower than the original firm’s proposal, which was over $100,000. He is very confident that this individual is familiar with the work, and he will be able to get the remaining work done on this project.

Councilman Loveys made a motion to accept the Combined Action Resolutions. Councilman Guadagno seconded the motion, and the following roll call vote was taken:

AYES:
Councilman Forstenhausler
Councilman Guadagno
Councilman Loveys
Councilman Napoliello
Councilwoman Veech
Deputy Mayor Carey
Mayor Hirniak

NAYS: None

1. Authorizing the Mayor to Sign the FOP Patrolmen and Supervisors Contracts for Years 2016, 2017, 2018 and 2019

R-171-16

WHEREAS, the Township of Randolph has reached a settlement with the Fraternal Order of Police in regards to their Patrolmen and Supervisors contracts for the years 2016, 2017, 2018 and 2019; and

WHEREAS, both parties agree to all the terms and conditions of said contracts; and

NOW, THEREFORE, BE IT RESOLVED by the Town Council of the Township of Randolph that the Mayor be authorized to sign the Contracts with the Fraternal Order of Police.

2. Release Road Opening Cash Bond for Repaving and Widening of a Driveway at 110 Radtke Road, Block 143, Lot 53

R-172-16

WHEREAS, the Engineering Department has received a request from Kevin J. Spring for the release of a $500.00 cash road opening bond posted for the purpose of repaving and widening the driveway at 110 Radtke Road, Randolph, L53/B143; and

WHEREAS, the Road Opening Bond consisted of a $500.00 cash bond, which was received and deposited with the Finance Department on March 30, 2016; and

WHEREAS, the Applicant was required to post this cash bond to guarantee the repaving and widening the driveway at 110 Radtke Road, Randolph within the Township Right of Way; and

WHEREAS, the Engineering Department has inspected the road opening work, and found it to be acceptable.

NOW THEREFORE, BE IT RESOLVED by the Mayor and Council of the Township of Randolph, County of Morris, State of New Jersey that it is recommended by Raffaele Carchia, Engineering Administrator that the Cash Road Opening Bond in the amount of $500.00 be refunded to Kevin J. Spring.

3. Refund a Portion of $950.00 Registration Fee for Teen Camp Program to Danielle Iannaconni due to Schedule Conflict—$850.00

R-173-16

WHEREAS, Danielle Iannaconni registered her child for Teen Camp program and paid the fee of $950.00; and

WHEREAS, her child will not be attending Teen Camp due to conflict.

NOW, THEREFORE, BE IT RESOLVED by the Mayor and Council of the Township of Randolph, County of Morris, State of New Jersey that it is recommended by Russ Newman, Director of Parks, Recreation and Community Services that $850.00 be refunded to Danielle Iannaconni, 8 Rippling Brook Way, Randolph, NJ 07869.

4. Refund Portion of $400.00 Registration Fee for Summer Stages to Carolyn Verlangieri due to Schedule Conflict—$375.00

R-174-16

WHEREAS, Carolyn Verlangieri registered her child for Summer Stages (Theatre) program and paid the fee of $400.0; and

WHEREAS, her child will not be attending Summer Stages (Theatre) program due to conflict.

NOW, THEREFORE, BE IT RESOLVED by the Mayor and Council of the Township of Randolph, County of Morris, State of New Jersey that it is recommended by Russ Newman, Director of Parks, Recreation and Community Services that $375.00 be refunded to Carolyn Verlangieri, 47 Longview Ave., Randolph, NJ 07869.

5. Authorizing the Award and Rejection for MCCPC Contract #30 (Office Paper Supplies) to Various Bidders

R-175-16

WHEREAS, the Township of Randolph (“Township”) on behalf of the Morris County Cooperative Pricing Council (“MCCPC”) sought bids for Contract #30 (Office Paper Supplies); and

WHEREAS, bids had been advertised and received on April 6, 2016, in accordance with Local Public Contracts Law; and

WHEREAS, three (3) bids were received; and

WHEREAS, the bid specifications require that office paper be purchased by the case; and

WHEREAS, the lowest responsive and responsible bidders for each line item contained in Contract #30 (Office Paper Supplies) are reflected in the attached Notification of Award for a one-year term with the following exceptions:

Items #20 and #21: Specifications requested 1 roll of copy paper for specialized plotter; apparent low bidder offered a case which far exceeded specifications at 4 rolls per case. Items awarded to second low bidder.

NOW, THEREFORE, BE IT RESOLVED by the Township Council, Township of Randolph, County of Morris, State of New Jersey, that the Township on behalf of the MCCPC hereby authorizes the award of Contract #30 (Office Paper Supplies) as noted above for the term July 1, 2016 - June 30, 2017.

6. Authorizing the Award and Rejection of MCCPC Contract #35 (Light Bulbs) to Various Bidders

R-176-16

WHEREAS, the Township of Randolph (“Township”) on behalf of the Morris County Cooperative Pricing Council (“MCCPC”) sought bids for Contract #35 (Light Bulbs); and

WHEREAS, bids had been advertised and received on April 6, 2016, in accordance with Local Public Contracts Law; and

WHEREAS, six (6) bids were received; and

WHEREAS, the bid submitted by Chester Lighting in Chester, New Jersey, was non-responsive because they did not sign the mandatory Disclosure of Investment Activities in Iran form which is a non-curable, non-waivable defect and therefore their bid must be rejected; and

WHEREAS, the bid specifications require that light bulbs be purchased by the case; and

WHEREAS, the lowest responsive and responsible bidders for each line item contained in Contract #35 (Light Bulbs) are reflected in the attached Notification of Award for a one-year term with the following exceptions:

Items #1, #2 and #3: Specifications requested a case of 48 bulbs; apparent lowest bidder offered case which far exceeded specifications at 120 bulbs. Items awarded to second low bidder.

Items #17, #18 and #24: Specifications requested a case of 24 bulbs; apparent lowest bidder offered case which far exceeded specifications at 500 bulbs. Items awarded to second low bidder.

Item #20: Apparent low bidder and apparent second low bidder offered light bulbs that did not comply with the bid specifications. Item awarded to third low bidder.

Items #32 and #33: Apparent low bidder offered light bulbs that did not comply with the bid specifications. Items awarded to second low bidder.

Item #52: None of the bidders offered light bulbs that complied with the bid specifications. There is no award for this item.

Item #71: There were no bids for this item.

NOW, THEREFORE, BE IT RESOLVED by the Township Council, Township of Randolph, County of Morris, State of New Jersey, that the Township on behalf of the MCCPC hereby authorizes the rejection of the bid submitted by Chester Lighting as stated above.

BE IT FURTHER RESOLVED that the Township Council authorizes the award of Contract #35 (Light Bulbs) as noted above for the term July 1, 2016 - June 30, 2017.

7. Authorizing the Award of a Professional Services Agreement to Envocare Environmental and Facility Management Inc. for Licensed Site Remediation Services for 3 Township Sites—Not to Exceed $44,330.00

R-177-16

WHEREAS, the Township of Randolph (“Township”) requires licensed site remediation services for 3 township sites (Randolph Township DPW Garage, Randolph Township Firehouse #3, Chapel Hill Pumping Station); and

WHEREAS, Elizabeth Crescibene, Purchasing Agent, has determined and certified in writing that the value of these services will exceed $17,500; and

WHEREAS, the Township has agreed to retain Envocare Environmental & Facility Management Inc. located at 1527 Route 27, Ste. 105, Somerset, NJ 08873 to provide the necessary licensed site remediation services for 3 township sites for a total amount not to exceed $44,330; and

WHEREAS, the fees are as noted in the attached two proposals; and

WHEREAS, the anticipated term of this contract is until the project is fully completed; and

WHEREAS, the contract with Envocare Environmental & Facility Management Inc. is for a total amount not to exceed $44,330 and was not solicited through receipt of sealed bids or competitive contracting, therefore the requirements of N.J.S.A. 19:44A-20.5 (Anti Pay-to-Play Legislation) apply; and

WHEREAS, in accordance with the Anti Pay-to-Play Legislation, Envocare Environmental & Facility Management Inc. has submitted to the Township the Political Contribution Disclosure Form, Stockholder Disclosure Certification and Business Entity Disclosure Certification as required; and

WHEREAS, Envocare Environmental & Facility Management Inc. has also submitted to the Township a New Jersey Business Registration Certificate, as required; and

WHEREAS, there are funds available for the retention of such professional services; and

WHEREAS, said professional services may be retained without competitive bidding pursuant to the Local Public Contracts Law, N.J.S.A. 40A:11-1 et seq.

NOW, THEREFORE BE IT RESOLVED by the Township Council of the Township of Randolph, County of Morris, State of New Jersey, as follows:

  1. The Township hereby hires, employs and retains Envocare Environmental & Facility Management Inc. having an office at 1527 Route 27, Ste. 105, Somerset, NJ 08873 to provide licensed site remediation services for 3 township sites effective June 6, 2016 until the project is fully completed.
  2. Envocare Environmental & Facility Management Inc. shall be compensated for a total contract amount not to exceed $44,330.
  3. The contract with said firm is for professional services and exempt from the bidding requirements under the Local Public Contracts Law, N.J.S.A. 40A:11-1 et seq.
  4. The award is also subject to compliance with the Equal Employment Opportunity Requirements pursuant to N.J.S.A. 10:5-31 et seq. and N.J.A.C. 17:27.
  5. The Mayor and Township Clerk, together with all appropriate officers, employees, professionals and staff of the Township, are hereby authorized and directed to take all steps necessary to effectuate the purposes of this Resolution.
  6. It is hereby directed that Notice of Award of this Contract shall be published once in the official designated newspaper of the Township within ten (10) days of the date hereof.
  7. This Resolution shall take effect June 6, 2016.

CERTIFICATION OF AVAILABILITY OF FUNDS

Dated: June 2, 2016

As required by N.J.S.A. 40A:4-57, N.J.A.C. 5:30-14.5, and any other applicable requirement, I, Darren Maloney, Director of Finance for the Township of Randolph, have ascertained that funds will be available in the General Capital Fund, Ordinance 12-16, Remove Underground Storage Tanks, to award a contract to Envocare Environmental and Facility Management for remediation services, per its proposal submitted to the Township.

Darren Maloney
Chief Financial Officer
Budget Accounts: 04-215-55-974-301 (not to exceed $44,330)

8. Requesting the Approval of Items of Revenue and Appropriations per NJSA 40A:4-87 Clean Communities Grant—$67,797.13

R-178-16

WHEREAS, NJSA 40A:4-87 provides that the Director of the Division of Local Government Services may approve the insertion of any special item of revenue in the budget of any county or municipality when such item has been made available by law and the amount was not determined at the time of the adoption of the budget; and

WHEREAS, the Director may also approve the insertion an item of appropriation for an equal amount.

NOW, THEREFORE, BE IT RESOLVED, that the Council of the Township of Randolph, in the County of Morris, New Jersey, hereby requests the Director of the Division of Local Government Services to approve the insertion of an item of revenue in the budget of the year 2016 in the sum of $67,797.13, which is now available from the FY 2016 Clean Communities Grant in the amount of $67,797.13.

BE IT FURTHER RESOLVED, that the like sum of $67,797.13 is hereby appropriated in the 2016 budget under the caption Clean Communities Grant- 2016; and

BE IT FURTHER RESOLVED, that the above is the result of funds from the FY 2016 Clean Communities Grant Fund in the amount of $67,797.13.

9. Authorizing Liquor License Renewals for Various Entities within Randolph Township for the 2016-2017 Season

R-179-16

BE IT RESOLVED by the Township Council of the Township of Randolph, Morris County, New Jersey, that the following applications for renewal of alcoholic beverage licenses for the respective premises hereinafter designated, for the 2016-2017 season commencing July 1, 2016 and ending June 30, 2017 be and the same are hereby granted. The fees being as hereinafter listed and the said applicants having complied with all requirements of the Statutes and Rules and Regulations of the Department of Alcoholic Beverage Control:

LICENSE NO.NAME OF LICENSELOCATIONFEE
1432-33-003-007AVI Restaurant Group, LLC
Morris Tap and Grill
500 Route 10 West
Randolph, NJ
$2,500
1432-33-005-005Rillstell, Inc
Casa De Pasta
1439 Sussex Turnpike
Randolph, NJ
$2,500
1432-33-006-006VGJ Ristorante Corp
La Strada
1105 Route 10 East
Randolph, NJ
$2,500
1432-33-009-007Black River Barn, LLC
Black River Barn Restaurant
1178 Route 10 West
Randolph, NJ
$2,500
1432-33-011-009Randolph Restaurants LLC
Meadow Wood Manor
461 Route 10 East
Randolph, NJ
$2,500
1432-33-013-007Plaza 395 Associates, Inc
Pizza Pub
395 Dover Chester Road
Randolph, NJ
$2,500
1432-33-014-006Rosies Italian Kitchen Inc1181 Sussex Turnpike
Randolph, NJ
$2,500
1432-33-015-006Ambelia, Inc
Randolph Diner
517 Route 10 East
Randolph, NJ
$2,500
1432-33-018-007Aashirwad Palace, Inc169 S. Salem Street
Randolph, NJ
$2,500
1432-44-012-007MNE Trading, Inc
Wine King Liquors
Route 10 and Salem St.
Randolph, NJ
$2,280
1432-33-010-006L&W Liquors Inc
JT McQ’s
540 Route 10 West
Randolph, NJ
$2,280
1432-44-019-003Pappas Imports, LLC
The Wine Cellar
1194 Sussex Turnpike
Randolph, NJ
$2,280
1432-33-016-003Grecco, James B.Pocket License$2,500
1432-33-007-011Grecco, James B.Pocket License$2,500
1432-44-023-003Grecco, James B.Pocket License$2,280
1432-33-004-0091380 Sussex Turnpike, LLCPocket License$2,500

BE IT FURTHER RESOLVED that the Township Clerk be and is hereby ordered and directed to sign and issue said licenses in the name of the Township of Randolph and to deliver the same to the licensee when receipt is signed by the licensee or the authorized agent to the licensee.

G. UPCOMING EVENTS

  1. Habitat for Humanity—Hammer for Heroes—Saturday, June 4th from 9:00 a.m. to 2:00 p.m. at the Restore, 274 South Salem Street, Randolph
  2. Relay for Life—June 4th starting at 4:00 p.m. to June 5th ending at 6:00 a.m.—County College of Morris
  3. Randolph Area Chamber of Commerce—June 8th from 7:30 a.m. to 9:30 a.m.—AAA Northeast, 275-33 Route 10 East, Succasunna (Near Kohls)
  4. Ribbon Cutting for the Grand Opening at the Morristown Medical Center Health Pavilion, 333 Mount Hope Ave, Rockaway—Friday, June 10th at 9:00 a.m.
  5. Greek Festival—1447 Sussex Tpke., Randolph—June 10th (11:00 a.m. to 11:30 p.m.), 11th and 12th (12:00 p.m. to 11:30 p.m.)—Friday at 4:45 p.m. grand opening ceremony
  6. Annual MCCPC Luncheon—Tuesday, June 14th at noon in the Courtroom—RSVP to .(JavaScript must be enabled to view this e-mail address)
  7. Mission Gratitude—family fun event honoring Randolph’s first responders hosted by Pediatric Dental, 390 Route 10, Randolph—Saturday, June 18th from 10 a.m. to 12 noon
  8. Randolph Area Chamber of Commerce Luncheon—Wednesday, June 15th at 11:30 a.m.—Skylands, 792 Route 10 West, Randolph—featured speaker, Leslie Philipsen, Sr. Brand Manager at Mars—$30 members/$40 non-members
  9. Freedom Festival Fireworks—Saturday, July 2nd (rain date July 3rd)—County College of Morris—Parade at 12:00 p.m.
  10. Randolph Rocks 5K—Saturday, June 18th starting at 8:30 a.m.
  11. June 3rd—5:00 p.m.—Mayor was asked to throw out first pitch at Freedom Park for Recreation baseball event

H. ORDINANCES: SECOND READING/PUBLIC HEARING

1. Ordinance #16-16: An Ordinance Revising Ordinance No. 20-13 Amending Appendix A, Fee Schedule, of the Revised Ordinances of the Township of Randolph, Morris County, New Jersey

BE IT RESOLVED, that an Ordinance entitled “AN ORDINANCE REVISING ORDINANCE NO. 20-13 AMENDING APPENDIX A, FEE SCHEDULE, OF THE REVISED ORDINANCES OF THE TOWNSHIP OF RANDOLPH, MORRIS COUNTY, NEW JERSEY” be read by title on second reading and a hearing held thereon.

Manager Mountain explained that this Ordinance amends the fees used for the special duty police officers that are hired by the township or other public or private entities. It revises the rates upward on recommendations by Chief Stokoe.

OPEN TO THE PUBLIC

Seeing no one from the public, the public portion was closed.

BE IT RESOLVED, that an Ordinance entitled, “AN ORDINANCE REVISING ORDINANCE NO. 20-13 AMENDING APPENDIX A, FEE SCHEDULE, OF THE REVISED ORDINANCES OF THE TOWNSHIP OF RANDOLPH, MORRIS COUNTY, NEW JERSEY” be passed on final reading and that a Notice of Final Passage of said Ordinance be published in the official designated newspaper according to law.

Councilman Guadagno made a motion to adopt the Ordinance. Deputy Mayor Carey seconded the motion, and the following roll call vote was taken:

AYES:
Councilman Forstenhausler
Councilman Guadagno
Councilman Loveys
Councilman Napoliello
Councilwoman Veech
Deputy Mayor Carey
Mayor Hirniak

NAYS: None

I. ORDINANCES: INTRODUCTION

1. Ordinance #17-16: An Ordinance Eliminating the Separate Environmental Commission and Advisory Landmark Committee and Establishing One Advisory Environmental and Landmark Committee

Manager Mountain explained that the Council has discussed this a number of times. There have also been discussions with the current Environmental Commission on suggestions. This Ordinance is designed to eliminate the separate Environmental Commission and Landmark Committee, and create a singular Advisory Environmental and Landmark Committee. The current Ordinance includes the majority of the most recent recommendations from the Environmental Commission, as discussed between the Manager and the Chairperson of the Commission.

BE IT RESOLVED, that an Ordinance entitled “AN ORDINANCE ELIMINATING THE SEPARATE ENVIRONMENTAL COMMISSION AND ADVISORY LANDMARK COMMITTEE AND ESTABLISHING ONE ADVISORY ENVIRONMENTAL AND LANDMARK COMMITTEE” be introduced, read by title by the Township Clerk and passed on first reading.

BE IT RESOLVED, that said Ordinance shall be further considered for final passage at the meeting of the Township Council of the Township of Randolph on the 7th of July, 2016 at 7 o’clock in the evening, prevailing time, at the Municipal Building in said Township, at which time and place all persons interested shall be given an opportunity to be heard concerning said ordinance.

BE IT FURTHER RESOLVED, that the Township Clerk be authorized and directed to advertise said Ordinance in full or by summary with the notice of introduction thereof, in the official designated newspaper according to law.

Manager Mountain confirmed for Councilman Loveys that the new committee will be established as of July 1, 2016.

Mayor Hirniak read the last sentence of Section 10-36 (a): “The Committee shall be entitled to receive timely informational copies of every application submitted to the Planning Board and Board of Adjustment.” He noted that the former Environmental Commission provided input on applications pending before the Planning Board and Board of Adjustment; that power remains with the new committee. The Mayor explained that Manager Mountain will ensure that the staff liaison and the people responsible for bringing the applications to the committee, prior to approval, will continue the same procedure.

Councilman Guadagno made a motion to introduce the Ordinance. Councilman Forstenhausler seconded the motion, and the following roll call vote was taken:

AYES:
Councilman Forstenhausler
Councilman Guadagno
Councilman Loveys
Councilman Napoliello
Councilwoman Veech
Deputy Mayor Carey
Mayor Hirniak

NAYS: None

2. Ordinance #18-16: An Ordinance Accepting Temporary Construction Easements Over Portions of Certain Properties Located on Mac Spar Drive Known as Block 73, Lots 67, 68, 69, 70, 71, 72, 73, 74, 75, 76, 77, 78 and 79 on the Official Tax Map of the Township of Randolph

Manager Mountain explained that this a special assessment sewer project. The Ordinance authorizes the township to accept the conveyance of temporary construction easements necessary to construct the project.

BE IT RESOLVED, that an Ordinance entitled “AN ORDINANCE ACCEPTING TEMPORARY CONSTRUCTION EASEMENTS OVER PORTIONS OF CERTAIN PROPERTIES LOCATED ON MAC SPAR DRIVE KNOWN AS BLOCK 73, LOTS 67, 68, 69, 70, 71, 72, 73, 74, 75, 76, 77, 78 AND 79 ON THE OFFICIAL TAX MAP OF THE TOWNSHIP OF RANDOLPH” be introduced, read by title by the Township Clerk and passed on first reading.

BE IT RESOLVED, that said Ordinance shall be further considered for final passage at the meeting of the Township Council of the Township of Randolph on the 7th of July, 2016 at 7 o’clock in the evening, prevailing time, at the Municipal Building in said Township, at which time and place all persons interested shall be given an opportunity to be heard concerning said ordinance.

BE IT FURTHER RESOLVED, that the Township Clerk be authorized and directed to advertise said Ordinance in full or by summary with the notice of introduction thereof, in the official designated newspaper according to law.

Mayor Hirniak reported that he and Manager Mountain had a meeting with the property owners. He complimented the Manager, Paul Ferriero, and Ralph Carchia for the way in which they conducted the meeting that he attended. He also received positive feedback from the property owners regarding the previous meetings; they felt the project was handled very well by the township professionals.

Councilman Guadagno made a motion to introduce the Ordinance. Councilman Napoliello seconded the motion, and the following roll call vote was taken:

AYES:
Councilman Forstenhausler
Councilman Guadagno
Councilman Loveys
Councilman Napoliello
Councilwoman Veech
Deputy Mayor Carey
Mayor Hirniak

NAYS: None

3. Ordinance #19-16: An Ordinance Accepting Sanitary Sewer Easements Over Portions of Certain Properties Located on Mac Spar Drive Known as Block 73, Lots 67, 68, 69, 70, 71, 72, 73, 74, 75, 76, 77, 78 and 79 on the Official Tax Map of the Township of Randolph

Manager Mountain explained that this Ordinance accepts the conveyance of the sanitary sewer easement, where the sewer lines will be constructed.

BE IT RESOLVED, that an Ordinance entitled “AN ORDINANCE ACCEPTING SANITARY SEWER EASEMENTS OVER PORTIONS OF CERTAIN PROPERTIES LOCATED ON MAC SPAR DRIVE KNOWN AS BLOCK 73, LOTS 67, 68, 69, 70, 71, 72, 73, 74, 75, 76, 77, 78 AND 79 ON THE OFFICIAL TAX MAP OF THE TOWNSHIP OF RANDOLPH” be introduced, read by title by the Township Clerk and passed on first reading.

BE IT RESOLVED, that said Ordinance shall be further considered for final passage at the meeting of the Township Council of the Township of Randolph on the 7th of July, 2016 at 7 o’clock in the evening, prevailing time, at the Municipal Building in said Township, at which time and place all persons interested shall be given an opportunity to be heard concerning said ordinance.

BE IT FURTHER RESOLVED, that the Township Clerk be authorized and directed to advertise said Ordinance in full or by summary with the notice of introduction thereof, in the official designated newspaper according to law.

Councilman Guadagno noted that in previous discussions it was decided that easements should be more general so that future use of the area could be considered. Manager Mountain explained that this sewer easement is going through the residents’ private property so it needed to be more specific; however, he is aware of the issue of more general wording for easements in public areas. Keli Gallo added that there was some push-back from residents initially, so the more specific wording was necessary.

Councilman Forstenhausler confirmed with Manager Mountain that the easement is along the back of the properties.

Mayor Hirniak again complimented the Manager, Paul Ferriero, and Ralph Carchia for the way in which they conducted the meeting that he attended. He also received positive feedback from the property owners regarding the previous meetings; they felt the project was handled very well by the township professionals.

Deputy Mayor Carey made a motion to introduce the Ordinance. Councilman Forstenhausler seconded the motion, and the following roll call vote was taken:

AYES:
Councilman Forstenhausler
Councilman Guadagno
Councilman Loveys
Councilman Napoliello
Councilwoman Veech
Deputy Mayor Carey
Mayor Hirniak

NAYS: None

J. OPEN TO THE PUBLIC

Judith Stewart of 114 Everdale Road noted that the Library has free concert on Sunday, June 5th at 2:00 p.m. The Library’s free summer concert series will begin on Monday nights at 7:00 p.m.

Seeing no one further from the public, the public portion was closed.

K. COUNCIL COMMENTS

Councilwoman Veech reported that she attended the Wildlife Management Advisory Committee meeting on May 25th. They reviewed the rules and regulations for the 2016-2017 Randolph Township White-tailed Deer Management Program; they will be published shortly. She distributed the information for the final deer counts for seasons 2012/2013 (600 total deer removed), 2013/2014 (491), 2014/2015 (471), and 2015/2016 (277).

Councilwoman Veech asked Manager Mountain for more information on the Trail Master Plan Steering Committee—timing when the Council will look at it, and if there are any construction-ready projects based on available trail construction grants. She reported that she found out that the highest amount for the grant money is 60% of the $700,000 total. Manager Mountain explained that he will be sending a memo to the Council in the coming week regarding the structure of the committee and potential individuals to be appointed; this will be discussed at the June 16th Council meeting. The Manager stated that he and Darren Carney discussed that the trail in the 90 Acres property that was submitted to the State program in 2013 would be the one that is construction-ready; therefore, it would be easy to complete the application.

Councilman Loveys reported that he attended the Municipal Alliance Committee (MAC) meeting. The proposed after school program at the YMCA replaces the RAP program; the YMCA has partnered with the MAC and the Randolph Middle School. The program will initially be limited to 54 middle school children, they will be bused from RMS to the YMCA. There will be an Open House on June 7th at 6:00 p.m. at the Program House at the YMCA; an email has been sent to parents of children currently in 5th, 6th, and 7th grade. The YMCA will offer scholarships for those who cannot afford the program, and MAC will be subsidizing costs. The MAC is also working with the high school regarding prom and Project Graduation. Signs will be posted for the Parents Who Host Lose the Most program; Officer Gould reported at the MAC meeting that a sign will be posted across from the exit of the high school. Officer Gould also reported that there will be police present at the Senior Picnic to facilitate an additional prescription medication drop off.

Councilman Guadagno reported that he is receiving questions from students as to how they can become involved with Advisory committees or commissions. He asked if a limit to the number of students has yet been determined. Councilman Loveys replied that, at the time, he didn’t fully understand the process. Mayor Hirniak added that Donna Luciani maintains the lists of committees and members. He explained that they want to keep the number of students on committees flexible, and they will continue to work with the administration at RHS to solicit their input. Councilman Guadagno stated that he tells students to complete and submit the Tap the Talent form. Student liaison members begin on committees in September. Councilwoman Veech added that, once approved, the Trails Committee should be added to the Tap the Talent form.

Deputy Mayor Carey explained that the library uses the back area, between the library and the Community Center, for their summer concert series; there is a gazebo that they use as a stage, or central area. She explained that the Board and the Library Director had determined that the gazebo should be moved, redesigned or repaired. As part of the Parks and Recreation Master Plan, there is the possibility of a band shelter being constructed. However, the back area by the library is convenient for the concerts because, in the event of rain, they can go inside the library, etc. They are looking for direction as to whether they should spend money at this point to do something with the gazebo. Manager Mountain replied that even if the band shelter is approved, it would be years from being completed. He agreed that the library staff may want to continue to do certain events on the grounds of the library, as opposed to a larger venue. The Parks and Recreation Master Plan doesn’t include this because the Steering Committee felt that it was up to the Library Board of Trustees to determine if they want to make changes to the gazebo since they have funding.

Mayor Hirniak thanked Deputy Mayor Carey for running the last Council meeting. He reported the following:

  • May 7th he was interviewed by a Webelo Scout as part of his Better Government badge.
  • May 11th he, the Manager, and Chief Stokoe met with the Board of Education.
  • May 13th he and Councilman Loveys attended the Artworks Studio Open House.
  • May 18th he addressed the Kiwanis Club at their monthly meeting.
  • May 23rd he joined Councilman Loveys at the Timmerman/Verduga Golf Outing fundraiser.
  • May 26th he thanked Manager Mountain for joining him on a call with a student from West Morris Mendham High School who was writing a paper on the environmental impact of the project at Brookside Road and Old Shunpike Road.
  • May 30th he thanked the Council members who joined him at the VFW for the Memorial Day ceremony.
  • June 1st there was a good turnout at the Morris County League of Municipalities event.

L. EXECUTIVE SESSION

There was no Executive Session.

M. ADJOURNMENT

Councilman Guadagno made a motion to adjourn the meeting at 8:02 p.m. Councilman Napoliello seconded the motion, and the following roll call vote was taken:

AYES:
Councilman Forstenhausler
Councilman Guadagno
Councilman Loveys
Councilman Napoliello
Councilwoman Veech
Deputy Mayor Carey
Mayor Hirniak

NAYS: None