502 Millbrook Avenue, Randolph, NJ 07869-3799
Tel: 973.989.7100Fax: 973.989.7076

All meeting minutes posted on the township website are unofficial minutes. Official copies of minutes may be obtained from the township clerk.

Minutes: May 25, 2006

A work session of the Randolph Township Council was called to order at 8:00 p.m. by Deputy Mayor Obremski. This meeting is held pursuant to the New Jersey Open Public Meetings Act. Adequate notice of the meeting has been provided by posting written notice of the time, date, location and, to the extent known, the agenda of the meeting in Randolph Township. This notice was posted on the Bulletin Board within Town Hall, it was filed with the Township Clerk, and it was provided to those persons or entities requesting notification. Notice was also provided to the Morris County Daily Record and the Randolph Reporter on January 6, 2006 by faxing them the annual resolution adopted by the Council on January 5, 2006. The annual resolution, which included this meeting date, was advertised in the Morris County Daily Record, the official newspaper of the Township of Randolph, on January 9, 2006 and in the Randolph Reporter on February 2, 2006.

PRESENT:
Councilman Huston
Councilman Manning
Councilwoman Mitsch
Councilman Napoliello
Councilwoman Price
Deputy Mayor Obremski

ABSENT: Mayor Algeier

Also present: Township Manager John Lovell and Township Attorney Buzak

Deputy Mayor Obremski led the Pledge of Allegiance.

COUNCIL AND MANAGER REPORTS

Councilman Huston reported that he attended the funeral of Mr. Hirshorn, a prominent New York attorney with ties to Randolph. He attended a MAC Committee meeting and reported on on-going activities there. He related to the MAC Committee that the Council is very pleased and appreciative of the work they continue to do. The MAC Committee is requesting a periodic report on the CARES funds remaining in a trust fund. The Councilman expressed concern that a trail has been blocked for an extended period of time due to construction at the Center Grove Elementary School. Perhaps in the future alternate plans could be in place so as not to make trails unusable when construction is planned. Councilman Huston mentioned that he was at the Mt. Freedom Golf Range and was disappointed in the overall operation and appearance of the place.

Councilman Napoliello reported that the Center Road Association made a presentation to the Open Space Committee. They maintain that Randolph should not sell the property and would like to see a mini-park there instead. The Pool Committee made a presentation to the Recreation Committee. Consultants have been working on the layout and potential costs, but there is still much work to be done.

Councilwoman Mitsch reported that she attended a Board of Education meeting where there was much discussion concerning the construction at the high school and the impacts that will have when classes resume in the fall. The Township Manager has asked the Board of Education to consider sharing technology resources with Town Hall as well as information on potential energy cost savings. The School Superintendent noted that the Nitti development will be feeding children into the Fernbrook School, and they are in the process of alerting realtors so they are able to give the proper information to potential buyers in that development.

Councilwoman Price reported that she attended the Economic Development Committee meeting. They are unable to change their meeting night to accommodate the Council liaison’s schedule. They are asking for the Council’s direction on a number of commercial properties in town where business is slumping and changes need to be made. The Landmarks Committee is looking to the Council for direction on the Walnut Grove Cemetery as to what kind of maintenance can be done since the property is owned by the township. The Board of Health has invited the School Superintendent to attend their next meeting to discuss immunization lapses in the high school as this creates a problem with state regulations. The Freedom Festival Parade planning is going well. Members of the Randolph High School Jazz Band will be performing at the parade. Councilwoman Price has received some questions regarding the ordinance concerning pay for police coverage for the parade.

Manager Lovell responded that the parade is considered to be a township activity. Staff from the police department is working with the chairperson for the Parade Committee to get the police staffing issue resolved.

Councilwoman Price received complaints regarding the Dog Park and the lack of maintenance there. She was informed that there is no regularly scheduled maintenance for that park and asked the Manager for more information.

Manager Lovell responded that money has been allotted for improvements to the Dog Park. However, manpower currently is an issue with the Parks and Recreation Department. Once manpower returns to normal, he will ask that resources be allocated to the Dog Park.

Deputy Mayor Obremski reported that he attended a Parks Committee meeting where he learned that all of the fields are in full use. The issue of expanded parking and lighting at Freedom Park was discussed. The renovations to the refreshment stand at Heistein’s Park are almost completed. The Deputy Mayor attended a very good presentation by the MAC Committee at the high school concerning underage drinking. The Traffic Advisory Committee met. Several new radar units have been purchased which will be helpful with speed enforcement. The “Click It or Ticket” program is underway. The Traffic Committee will be participating in the Freedom Festival Parade gearing up for the “Slow Down Randolph” program in the fall.

Manager Lovell reported that the Carrell Road water line construction installation is ongoing at this time. There will be a VFW ceremony on Monday at 11:00 a.m. There have been meetings between Town Hall officials and several individuals involved in the high school construction dealing heavily with soil conservation issues. Since Shongum Lake would be affected by the drainage, the message was clear to those individuals that we have a good relationship with Shongum and don’t expect anything to interfere with that.

OPEN TO PUBLIC

Lee Weldon, 82 Radtke Road, informed the Council that the Friends Meeting House and the Cemetery Association will be open the first Sunday of each month from now until December from 1:00 to 4:00.

POLICE DEPARTMENT OPERATIONS—CHIEF KAZABA

Chief Kazaba made a presentation to the Council touching on the following subjects:

  • overtime and staffing
  • labor intensive reporting
  • state mandates for response calls
  • officers working in special services
  • change in management approach
  • dispatch
  • civilian workforce
  • shift requirements
  • advances in technology

Officer Pisano spoke to the Council about the following:

  • the POD exercise
  • first responder medication distribution exercise
  • actual emergency procedures

REVIEW AND SET PROPOSED AGENDA FOR JUNE 1 MEETING

Manager Lovell summarized the items on the agenda for the Council.

COMBINED ACTION/RESOLUTIONS

(a) Social Affair Permit—St. Andrew’s Greek Orthodox Church—1447 Sussex Turnpike, Randolph Township, June 2, 2006 from 5:00 p.m. to 11:00 p.m., June 3, 2006, from 12:00 p.m. to 11:00 p.m., and June 4, 2006, from 12:00 p.m. to 9:00 p.m.

(b) Raffle License—American Lung Association of New Jersey, June 3, 2006, 11:00 a.m. to 4:00 p.m. at the Clubhouse Golf Center and Grille, 1594 Route 10 and Sussex Turnpike, Randolph, NJ

(c) Raffle License—Pi Theta Omega Chapter of Alpha Kappa Alpha Society, Inc., June 16, 2006, 7:00 p.m. to 12:00 a.m., at Skylands, Route 10 West, Randolph, NJ

(d) Authorize Professional Services Agreement—Clough Harbor For Review Analysis of Del Ben Property—Not to Exceed $3,000.00

R _____

WHEREAS, the Township of Randolph has a need to acquire general consulting engineering services as a non-fair and open contract pursuant to the provisions of N.J.S.A. 19:44A-20.4 or 20.5; and

WHEREAS, Gail Catania, Purchasing Coordinator, has determined and certified in writing that the value of the acquisition in addition to other services provided by Clough Harbour & Associates LLC this year will exceed $17,500.00; and

WHEREAS, the anticipated term of this contract is one (1) year; and

WHEREAS, Clough Harbour & Associates LLP has submitted a proposal on April 21, 2006, indicating they will provide the engineering services in connection with the Del Pen parcel (Block 21, Lots 20 and 31) for the Township of Randolph, not to exceed $3,000.00 plus direct expenses billed at cost; and

WHEREAS, Clough Harbour & Associates LLP has completed and submitted a Business Entity Disclosure Certification which certifies that Clough Harbour & Associates LLP has not made any reportable contributions to a political or candidate committee in the Township of Randolph in the previous one year, and that the contract will prohibit Clough Harbour & Associates LLP from making any reportable contributions through the term of the contract; and

WHEREAS, funds are available for this purpose.

NOW, THEREFORE, BE IT RESOLVED that the Mayor and Council of the Township of Randolph, County of Morris, State of New Jersey, authorize the Township of Randolph to enter into a contract with Clough Harbour & Associates, LLP as described herein.

BE IT FURTHER RESOLVED that the Business Disclosure Entity Certification and the Determination of Value be placed on file with this resolution.

CERTIFICATION OF AVAILABILITY OF FUNDS

Dated: May 25, 2006

As required by N.J.S.A. 40A:4-57, N.J.A.C. 5:30-14.5, and any other applicable requirement, I, Michael J. Soccio, Director of Finance of the Township of Randolph, have ascertained that funds are available in Ordinance #23-00, Acquisition of Property for Open Space, to award a contract to Clough Harbour & Associates LLP for Engineering and Planning Services for the evaluation of the Del Ben property, Block 21, Lots 20 and 31, in the amount of $3,000.00 plus direct expenses.

_______________________
Michael J. Soccio
Chief Financial Officer

Councilman Manning made a motion to approve the Combined Action items. Councilwoman Mitsch seconded the motion, and the following roll call vote was taken:

AYES:
Councilman Huston
Councilman Manning
Councilwoman Mitsch
Councilman Napoliello
Councilwoman Price
Deputy Mayor Obremski

NAYS: None

ABSENT: Mayor Algeier

DISCUSSION ITEMS

(A) Amend Land Development Ordinance to Permit the Keeping of Horses, Ponies, Donkeys and Mules—See Council Memo #25-06

Manager Lovell summarized the significant changes as including minimum lot size requirements, set backs for stables and fences, and adding mules, donkeys and ponies.

Councilman Huston suggested language dealing with guidelines for manure placement.

(B) Morris County Housing Authority—Reed Street Project—See Council Memo #23-06

Manager Lovell stated that this was placed on the agenda at the Council’s request. There are four units being developed on Reed Street, in an area prone to flooding. The Manager shared his concerns about the flooding with the Housing Authority, who is moving forward with their application for low income housing at this time. He also told the Housing Authority that, upon completion of a review by a technical review committee, he would place their request in front of the Town Council for funding.

Councilman Huston stated that the concern of the Executive Director of the Housing Authority was that the project was losing the support of the Council. He would like to let the Housing Authority know if the Council is still a partner in the process.

The Manager responded that the message of support has been delivered clearly.

(C) Request to Purchase Block 176, Lot 40—See Council Memo #24-06

Manager Lovell stated that he received a letter requesting the sale of .6 acres of township owned property by the adjoining property owner. The Open Space Committee sees no value to the township in retaining this property and recommends the sale.

Township Attorney Buzak informed the Council that the property owner has received approval to build a large single family home and is most likely purchasing this property to create more of a buffer between the new home and the existing neighbors. He suggests the sale may have to be done by public sale to see who bids on the property.

Councilman Huston expressed concern that this will cause a lot of expense to the township and suggests considering not selling the property.

Manager Lovell stated that it would be easiest to say no to the purchase. He senses the sale could come back to haunt Randolph at a later date.

Councilman Manning made a motion that the request to sell the property be denied. Councilwoman Mitsch seconded the motion, and the following roll call vote was taken:

AYES:
Councilman Huston
Councilman Manning
Councilwoman Mitsch
Councilman Napoliello
Councilwoman Price
Deputy Mayor Obremski

NAYS: None

ABSENT: Mayor Algeier

(D) Nitti a.k.a. Ridge at Randolph Developer’s Agreement—See Council Memo #26-06

Manager Lovell stated that he is formulating a Developer’s Agreement for Council review regarding water line service for the Nitti subdivision. It is the Manager’s hope to get the developer to install at least a portion of the water line on Everdale Road, and the developer is in agreement that he will pay his fair share in order to get water to his development. This Developer’s Agreement will allow the developer to build a line from where it ends beyond Millbrook to Pierson Hill and up to the subdivision, and the town will complete the rest of the project as per the Sewer Master Plan, thus providing a huge savings to the township. Once the Developer’s Agreement is in place, the Manager will put the project out to bid.

(E) Zander Lane—Request for Improvements

Manager Lovell explained the history of this issue. Zander Lane is a stone road that requires almost monthly maintenance, and the homeowners on Zander Lane are looking for the town to make improvements to the road. The concern the Manager has is, if the road is to be covered by asphalt, should the homeowners be assessed, although he doesn’t view the project as a very expensive undertaking.

Councilman Huston reminded the Council that there is a policy in place for private roads such as Zander Lane and he summarized those specifications. In order to change the policy, the homeowners must sign off and relinquish the property to the town.

Manager Lovell stated that he will send the homeowners a letter to see who is on board with having the township take ownership of the road.

(F) Schedule Council’s Summer Tour

Manager Lovell noted that Council had indicated a desire to take a tour of Randolph to see what is happening in and around the town. After discussion, a possible date of June 20 after the Senior Picnic was picked. The Manager would like the tour to include Waterfall Estates, the PublicWorks site, the Mishkin property, and the South Salem Street area.

(G) Zoning Amendments for Route 10 Corridor—Roxbury to Millbrook

Manager Lovell noted that the Council members have a proposed zoning map showing the amendments in their meeting folders. There was some discussion about setbacks for hotels in the OL zone, possibly making it a conditional use instead, and environmental concerns for the surrounding area.

COUNCIL AND MANAGER COMMENTS

Councilwoman Price reiterated her question on the request from the Landmarks Committee for direction on the Walnut Grove Cemetery.

Manager Lovell responded that he will go to the site and take a look and then discuss the site with the staff.

Councilwoman Price also asked about the request from the Economic Development Committee for guidance concerning cultivating business in Randolph to distressed areas. Manager Lovell responded that the Planning Board is creating a sub-committee, and a member from the EDC should be a part of that. The Chamber of Commerce is also asking Town Hall to participate on a regular basis and the Economic Development Committee should have someone there regularly attending meetings.

Councilman Napoliello nominated Sharon McCovery to serve an unexpired term on the Parks Committee. Councilwoman Mitsch seconded the nomination. The following roll call vote was taken:

AYES:
Councilman Huston
Councilman Manning
Councilwoman Mitsch
Councilman Napoliello
Councilwoman Price
Deputy Mayor Obremski

NAYS: None

ABSENT: Mayor Algeier

Councilman Huston mentioned that the Walnut Grove Cemetery was special legislation adopted on Randolph’s behalf allowing Randolph to acquire title to it. People had been doing work there voluntarily, and it looks better than it used to, but it is an ongoing responsibility for the town.

Manager Lovell reported that a resident has complained about golf balls from the Mt. Freedom Golf Center hitting his roof once again and views it as a health nuisance. The owner of the golf center has not been able to resolve the issue over the last several years, and it is possible that a summons may need to be issued and the court become involved.

OPEN TO PUBLIC

EXECUTIVE SESSION

Councilwoman Mitsch made a motion to move into Executive Session. Councilwoman Price seconded the motion, and the following roll call vote was taken:

AYES:
Councilman Huston
Councilwoman Mitsch
Councilman Napoliello
Councilwoman Price
Deputy Mayor Obremski

NAYS: Councilman Manning

ABSENT: Mayor Algeier

WHEREAS, Section 8 of the Open Public Meetings Act, Chapter 231, P.L. 1975 (N.J.S.A. 10:4-12) permits the exclusion of the public from a meeting under certain circumstances; and

WHEREAS, this public body is of the opinion that such circumstances presently exist.

NOW, THEREFORE, BE IT RESOLVED by the Mayor and Council of the Township of Randolph, in the County of Morris, State of New Jersey, as follows:

1. The public shall be excluded from the following portion of this meeting.

2. The general nature of the subject matter to be discussed is as follows:

a. Mishkin Property

3. As nearly as can now be ascertained, the matter or matters to be discussed at this time will be disclosed to the public at such time and under such circumstances as are prescribed by law.

4. At the conclusion of the closed Executive Session, the Council may reconvene in public session for the purpose of taking formal action on matters discussed in closed session or on any other matter as permitted by law.

RE-CONVENE MEETING

Councilwoman Price made a motion to re-convene the meeting. Councilwoman Mitsch seconded the motion.

ADJOURNMENT

Deputy Mayor Obremski adjourned the meeting at 10:30 p.m.

Donna Marie Luciani
Acting Township Clerk