502 Millbrook Avenue, Randolph, NJ 07869-3799
Tel: 973.989.7100Fax: 973.989.7076

All meeting minutes posted on the township website are unofficial minutes. Official copies of minutes may be obtained from the township clerk.

Minutes: November 25, 2014

A. OPENING OF REGULAR MEETING

1. Call to Order

A regular meeting of the Randolph Township Council was called to order at 7:00 p.m. by Mayor Loveys. This meeting is held pursuant to the New Jersey Open Public Meetings Act. Adequate notice of the meeting has been provided by posting written notice of the time, date, location, and to the extent known, the agenda of the meeting in Randolph Township. This notice was posted on the bulletin board within Town Hall, it was filed with the Township Clerk, and it was provided to those persons or entities requesting notification. Notice was also provided to the Randolph Reporter and the Morris County Daily Record on December 5, 2013 by e-mailing them the annual resolution adopted by the Council on December 5, 2013. The annual resolution, including this meeting date, was advertised in the Randolph Reporter, the official paper of the Township of Randolph, and the Daily Record on December 12, 2013.

2. Roll Call

PRESENT:
Councilwoman Carey
Councilman Forstenhausler (arrived at 7:15 p.m.)
Councilman Hirniak
Councilman Napoliello
Deputy Mayor Veech
Mayor Loveys

ABSENT: Councilman Guadagno

Also present: Township Manager Mountain, and Ed Buzak and Keli Gallo from the Law Office of Edward Buzak.

3. Mayor Loveys led the Pledge of Allegiance.

B. RECOGNITION/PROCLAMATION

1. Police Department Awards Program

There was a reception in the foyer for the award recipients; those recognized were:

  • “Education Achievement Award”: Officers DelTurco, Puskas, Pritchard, Greco, Gallina, O’Hern, Hefferon, and Crowley.
  • “Life Saving Award”—2014-026100: Sgt. Mygas, Officer Brenckman, and Officer Coyle.
  • “Life Saving Award”—2014-028084: Det. Goral, Officer Pritchard, and Officer O’Hern.
  • “Civilian Service Award”: Shannon Carney, Christopher Cuevas, Alise Dowling, Justin Hayes, and Harrison Laverty.

2. Recognizing the Traffic Advisory Committee’s Donation

Police Chief David Stokoe reported that the Police Department had committed to purchasing one Speed Alert RADAR Message Sign. He was pleased to announce that the Traffic Advisory Committee made a generous donation of an additional Speed Alert RADAR Message Sign to the Police Department. The Chief thanked the members of the Traffic Advisory Committee for their generous donation.

C. OPEN TO THE PUBLIC

Seeing no one from the public, the public portion was closed.

D. MANAGER’S REPORT

Manager Mountain reported the following:

  • Parks Master Plan-the steering committee met and interviewed the two finalists for the project. A number of very good questions were asked of each candidate. A memorandum will be sent by the steering committee outlining the results of the interview process and its recommendation. Action will be taken for that contract at the next Council meeting in order to begin the project in early 2015. The process will take approximately 8-9 months, heavily focused on developing community consensus. It will involve the existing groups as well as the public at large for input on needs and wants.
  • He, Mayor Loveys, Ed Buzak, Tiena Cofoni, and other township staff met with Habitat for Humanity regarding the EA Porter site; they reviewed the remediation project. There have been internal meetings regarding the project and the numbers associated with the project. Habitat for Humanity is converting the site into affordable housing; they are still interested in continuing the project. The primary issue remains, how much Habitat for Humanity will be contributing to the site improvements associated with the project. They will be fully involved with the construction of the housing, but there are some ancillary elements of the project between the remediation and the construction of the houses that need to be worked out. He will be working with Habitat for Humanity & he would like to reconvene the Finance Committee in mid-December to begin discussion on the financial impacts of the project, and to fine tune the strategy going into the budget process.
  • Mechanics Foreman, Ray Patrick, is retiring effective December 1, 2014. The Manager met with Tom Spring and they have completed an extensive interview process for Ray’s replacement. The decision has been made to promote Jerry Condit, the most senior mechanic in the division, to Foreman. They felt his mechanical and leadership skills will help to move that division forward. Carl Dean is also retiring December 1, 2014.

E. APPROVAL OF MEETING MINUTES

1. Approval of the Regular Meeting Minutes of October 23, 2014 and November 6, 2014

Mayor Loveys stated that under Council Comments in the November 6, 2014 minutes, the street “Carriage Court” should be deleted from what he said about the neighborhood meeting with NJ Natural Gas since that road is not included.

Councilman Hirniak made a motion to approve the October 23, 2014 and November 6, 2014 meeting minutes. Councilman Forstenhausler seconded the motion, and the following role call vote was taken:

AYES:
Councilwoman Carey
Councilman Forstenhausler
Councilman Hirniak
Councilman Napoliello (abstain for Oct. 23, 2014; yes for Nov. 6, 2014)
Deputy Mayor Veech
Mayor Loveys

NAYS: None

ABSENT: Councilman Guadagno

F. COMBINED ACTION RESOLUTIONS

Item #6, Award for Emergency Medical Vehicle: Mayor Loveys asked for further explanation. Manager Mountain reported that this has been pending for awhile. The ambulance was approved as part of the Capital Budget in 2010, but due to the specification work involved, and to the initial bid having to be rejected because it was higher than the budgeted amount, members of the squad and Liz Crescibene had to rework the specifications. The ambulance being recommended for award meets the technical requirements of the squad and is within the budget of $150,000 that was part of the 2010 Capital Budget. This vehicle will replace a 20 year old ambulance in the fleet.

Councilman Forstenhausler made a motion to approve the Combined Action Resolutions. Councilman Napoliello seconded the motion, and the following roll call vote was taken:

AYES:
Councilwoman Carey
Councilman Forstenhausler
Councilman Hirniak
Councilman Napoliello
Deputy Mayor Veech
Mayor Loveys

NAYS: None

ABSENT: Councilman Guadagno

1. Refund Cash Road Opening Bond for 130 Quaker Church Road to Michael Alessandra—$500.00

R-323-14

WHEREAS, the Engineering Department has received a request from Michael Alessandra, for the release of a $500.00 cash road opening bond posted for the purpose of connecting to the water line at 130 Quaker Church Rd., Randolph; and

WHEREAS, the Road Opening Bond consisted of a $500.00 cash bond, which was received and deposited with the Finance Department on Aug. 4, 2014; and

WHEREAS, the Applicant was required to post this cash bond to guarantee the connection of the water line at 130 Quaker Church Rd. within the Township Right of way; and

WHEREAS, the Engineering Department has inspected the road opening work, and found it to be acceptable.

NOW THEREFORE, BE IT RESOLVED by the Mayor and Council of the Township of Randolph, County of Morris, State of New Jersey that it is recommended by Raffaele Carchia, Engineering Administrator that the Cash Road Opening Bond in the amount of $500.00 be refunded to Michael Alessandra, 130 Quaker Church Rd., Randolph, NJ 07869.

2. Refund Overpayment of 2013 & 2014 Taxes for 2 Pinnacle Point to Schoenherr-Taran—$2,685.67

R-324-14

WHEREAS, Schoenherr/Taran has been granted a reduction in assessed valuation for the tax years 2013 & 2014 by the Tax Court of New Jersey on Block 208, Lot 119.08, known as 2 Pinnacle Point; and

WHEREAS, an overpayments exists as a result of the reduction for the year 2013 in the amount of $1,329.31 and 2014 in the amount of $1,356.36.

WHEREAS, it is recommended by the Tax Collector that this overpayment be refunded at this time.

NOW, THEREFORE, BE IT RESOLVED, by the Mayor and Council of the Township of Randolph, County of Morris, that the Treasurer be instructed to refund the overpayment of $2,685.67 to Schoenherr/Taran.

3. Refund Overpayment of 2014 Taxes for 8 Drake Ct. to Allied Title, LLC—$3,472.14

R-325-14

WHEREAS, Allied Title, LLC has overpaid 2014 taxes in the amount of $3,472.14 on Block 221, Lot 45, 8 Drake Court, assessed to Lyane Kleinman; and

WHEREAS, it is recommended by the Tax Collector that this overpayment be refunded at this time.

NOW, THEREFORE, BE IT RESOLVED, by the Mayor and Council of the Township of Randolph, County of Morris, that the Treasurer be instructed to refund the overpayment of $3,472.14 to Allied Title, LLC.

4. Refund Outside Tax Sale for 13 Ashwood Avenue to US Bank Cust. for Pro Capital III—$2,889.23

R-326-14

WHEREAS, Outside Tax Sale Certificate #1990 held by US Bank for Pro Capital, III, assessed to Donald Youker, Block 77 , Lot 11, 13 Ashwood Avenue; and

WHEREAS, the above mentioned Tax Sale Certificate has been redeemed through the Tax Collector, including principal and interest in the amount of $1,889.23 and premium in the amount of $1,000.00.

NOW, THEREFORE, BE IT RESOLVED, by the Mayor and Council of the Township of Randolph, County of Morris, that the Treasurer be instructed to refund $2,889.23 to US Bank Cust for Pro Capital III, holder of Tax Sale Certificate #1990.

5. Authorizing Rejection of All Bids for Ford F-550 or Equivalent

R-327-14

WHEREAS, the Township of Randolph advertised for the Purchase of One (1) New, Unused 2014 or Newer Ford F-550 or Equivalent Cab & Chassis with Dump Body in accordance with Local Public Contracts Law and received bids on November 6, 2014; and

WHEREAS, 4 bids were received; and

WHEREAS, bids were received in the order listed from the following and for the bid prices listed:

Larson Ford, Inc., Lakewood, NJ—Base Bid: $66,463.00;
Route 23 Automall LLC, Butler, NJ—Base Bid: $62,063.56;
Winner Ford, Cherry Hill, NJ—Base Bid: $64,867.00;
Beyer Ford, Morristown, NJ—Base Bid: $62,807.00; and

WHEREAS, the apparent low bidder, Route 23 Automall, took exceptions to the technical specifications of the vehicle, thereby making their bid non-responsive; and

WHEREAS, the second apparent low bidder, Beyer Ford LLC, took exception to the delivery and penalty clauses thereby making their bid non-responsive; and

WHEREAS, Beyer Ford LLC also took exceptions to the technical specifications of the vehicle, which would have made their bid non-responsive as well; and

WHEREAS, the third apparent low bidder, Winner Ford, provided a bid bond that was unsigned by the Principal thereby making their bid non-responsive; and

WHEREAS, Winner Ford also took exceptions to the technical specifications of the vehicle, which would have made their bid non-responsive as well; and

WHEREAS, the fourth apparent low bidder, Larson Ford, took exceptions to the technical specifications of the vehicle, thereby making their bid non-responsive; and

WHEREAS, the Public Works Director and the Purchasing Agent recommend the rejection of all bids as stated above and for the purpose of revising the specifications.

NOW, THEREFORE BE IT RESOLVED, by the Township Council, Township of Randolph, County of Morris, State of New Jersey, that all bids be rejected for the Purchase of One (1) New, Unused 2014 or Newer Ford F-550 or Equivalent Cab & Chassis with Dump Body.

6. Authorizing the Award for Emergency Medical Vehicle to First Priority Emergency Vehicles of Manchester, NJ—$147,000

R-328-14

WHEREAS, the Township of Randolph advertised for the Purchase of a New, Unused 2015 or Newer Emergency Medical Vehicle bid in accordance with Local Public Contracts Law and received bids on October 24, 2014; and

WHEREAS, 1 bid was received; and

WHEREAS, the sole bid was received from First Priority Emergency Vehicles, Manchester, NJ for the price of $147,000; and

WHEREAS, the sole bid was reviewed by the Rescue Squad Vehicle Committee; and

WHEREAS, the Rescue Squad Captain and the Purchasing Agent recommend the award of the contract to First Priority Emergency Vehicles as the lowest responsive, responsible bidder; and

WHEREAS, the Township of Randolph desires to award a contract for the Purchase of a New, Unused 2015 or Newer Emergency Medical Vehicle to First Priority Emergency Vehicles of Manchester, NJ.

NOW, THEREFORE BE IT RESOLVED, by the Township Council, Township of Randolph, County of Morris, State of New Jersey, that a contract be awarded to First Priority Emergency Vehicles of Manchester, NJ for the Purchase of a New, Unused 2015 or Newer Emergency Medical Vehicle for the price of $147,000 per their bid proposal.

CERTIFICATION OF AVAILABILITY OF FUNDS

Dated: November 25, 2014

As required by N.J.S.A. 40A:4-57, N.J.A.C. 5:30-14.5, and any other applicable requirement, I, Darren Maloney, Director of Finance of the Township of Randolph, has ascertained that funds will be available in the General Capital Fund, Ordinance 10-10, Purchase of Rescue Vehicle, necessary to award a contract to First Priority Emergency Vehicles for the purchase of an emergency medical vehicle, per its response to a township bid solicitation.

__________________________________
Darren Maloney
Chief Financial Officer
Budget Account: 04-215-55-928-304 (not to exceed $147,000)

7. Authorizing the Approval of Additional Vendors under the Somerset County Cooperative Pricing Council

R-329-14

WHEREAS, the Township of Randolph pursuant to N.J.S.A. 40A:11-11(5) and N.J.A.C. 5:34-7.1 et seq. may, by resolution and without advertising for bids, purchase any goods or services under a Cooperative Pricing System of which the Township is a member; and

WHEREAS, the Township of Randolph on April 24, 2014 via R 115-14, May 22, 2014 via R 150-14, and September 4, 2014 via R 239-14 authorized contracts with certain approved SOCCP Contract vendors; and

WHEREAS, it’s been determined that contracts in excess of $17,500 will be entered into with additional SOCCP Contract Vendors; and

WHEREAS, the additional SOCCP Contract Vendors have been added to the attached list; and

WHEREAS, the Township of Randolph anticipates entering into contracts in excess of $17,500 with the attached Referenced Contract Vendors through this resolution and properly executed purchase orders/contracts as needed, which shall be subject to all the conditions applicable to the current co-op contracts.

NOW, THEREFORE, BE IT RESOLVED that the Township of Randolph authorizes the Purchasing Agent to purchase certain goods and services from the additional approved SOCCP Contract Vendors on the attached list, pursuant to all conditions of the individual co-op contracts; and

BE IT FURTHER RESOLVED that the governing body of the Township of Randolph pursuant to N.J.A.C. 5:30-5.5(b) regarding the certification of available funds, shall either certify the full maximum amount against the budget at the time the contract is awarded, or no contract amount shall be chargeable or certified until such time as the goods or services are ordered or otherwise called for prior to placing the order, and a certification of availability of funds is made by the Chief Financial Officer via an authorized Purchase Order; and

BE IT FURTHER RESOLVED that the duration of the contracts between the Township of Randolph and the referenced SOCCP Contract Vendors shall be until December 31, 2014 or upon expiration of the vendor’s contract whichever is first.

8. Refund Escrow Funds for 17 Longhill Road to Donald McLoughlin—$797.00

R-330-14

WHEREAS, the Planning and Zoning Department received escrow funds from Donald McLoughlin, 17 Longhill Rd, Randolph, NJ 07869, and in the amount of $1,000.00; and

WHEREAS, the project has been completed and closed out and there are no outstanding payments due.

NOW, THEREFORE, BE IT RESOLVED by the Mayor and Council of the Township of Randolph, County of Morris, State of New Jersey that it is recommended by Darren Carney, Planning and Zoning Administrator the remaining escrow funds in the amount of $797.00 be refunded to Donald McLoughlin, 17 Longhill Rd, Randolph, NJ 07869.

_______________________________________
Darren Carney, Planning & Zoning Administrator

9. Authorizing Award of MCCPC Contract #38—Preventive Maintenance: Repair of Communications Equipment to Communications Specialists

R-331-14

WHEREAS, the Township of Randolph (“Township”) on behalf of the Morris County Cooperative Pricing Council (“MCCPC”) sought bids for Contract #38 (Preventive Maintenance/Repair of Communications Equipment); and

WHEREAS, bids had been advertised and received on October 10, 2014, on behalf of the MCCPC in accordance with Local Public Contracts Law; and

WHEREAS, two (2) bids were received for Contract #38 (Preventive Maintenance/Repair of Communications Equipment); and

WHEREAS, Communications Specialists in East Brunswick, New Jersey, was the lowest responsive and responsible bidder for Contract #38 (Preventive Maintenance/Repair of Communications Equipment) for the items and pricing shown on the attached Notification of Award for a one-year term.

NOW, THEREFORE, BE IT RESOLVED by the Township Council, Township of Randolph, County of Morris, State of New Jersey, that the Township on behalf of the MCCPC hereby authorizes the award of Contract #38 (Preventive Maintenance/Repair of Communications Equipment) as noted above for the term of January 1, 2015 - December 31, 2015.

10. Authorizing Award of MCCPC Contract #36 for Traffic Striping on Roadways to Denville Line Painting

R-332-14

WHEREAS, the Township of Randolph (“Township”) on behalf of the Morris County Cooperative Pricing Council (“MCCPC”) sought bids for Contract #36 (Traffic Striping on Roadways); and

WHEREAS, bids had been advertised and received on October 10, 2014, on behalf of the MCCPC in accordance with Local Public Contracts Law; and

WHEREAS, two (2) bids were received for Contract #36 (Traffic Striping on Roadways); and

WHEREAS, Denville Line Painting in Denville, New Jersey, was the lowest responsive and responsible bidder for Contract #36 (Traffic Striping on Roadways) for items and pricing shown on the attached Notification of Award for a one-year term.

NOW, THEREFORE, BE IT RESOLVED by the Township Council, Township of Randolph, County of Morris, State of New Jersey, that the Township on behalf of the MCCPC hereby authorizes the award of Contract #36 (Traffic Striping on Roadways) as noted above for the term of January 1, 2015 - December 31, 2015.

11. Authorizing Award of MCCPC Contract #26 Beam Guide Rail & Safety Ends—Installed to Road Safety Systems

R-333-14

WHEREAS, the Township of Randolph (“Township”) on behalf of the Morris County Cooperative Pricing Council (“MCCPC”) sought bids for Contract #26 (Beam Guide Rail & Safety Ends—Installed); and

WHEREAS, bids had been advertised and received on October 10, 2014, on behalf of the MCCPC in accordance with Local Public Contracts Law; and

WHEREAS, three (3) bids were received for Contract #26 (Beam Guide Rails & Safety Ends—Installed); and

WHEREAS, Road Safety Systems in Vincentown, New Jersey, was the lowest responsive and responsible bidder for Contract #26 (Beam Guide Rail & Safety Ends—Installed) for the items and pricing shown on the attached Notification of Award for a one-year term.

NOW, THEREFORE, BE IT RESOLVED by the Township Council, Township of Randolph, County of Morris, State of New Jersey, that the Township on behalf of the MCCPC hereby authorizes the award of Contract #26 (Beam Guide Rails & Safety Ends—Installed) as noted above for the term of January 1, 2015 - December 31, 2015.

12. Authorizing Award and Rejection of MCCPC Contract #20-A Sporting Goods to Various Bidders

R-334-14

WHEREAS, the Township of Randolph (“Township”) on behalf of the Morris County Cooperative Pricing Council (“MCCPC”) sought bids for Contract #20-A (Sporting Goods); and

WHEREAS, bids had been advertised and received on October 9, 2014, on behalf of the MCCPC in accordance with Local Public Contracts Law; and

WHEREAS, nine (9) bids were received for Contract #20-A (Sporting Goods); and

WHEREAS, the bid proposal submitted by Riddell in Elyria, Ohio, was non-responsive as the mandatory Disclosure of Investment Activities in Iran form was not signed and must therefore be rejected; and

WHEREAS, the bid proposal submitted by Pyramid School Products in Tampa, Florida, was withdrawn by Pyramid after it was discovered that their Business Registration Certificate is not valid in New Jersey; and

WHEREAS, the lowest responsive and responsible bidders for each line item contained in Contract #20-A (Sporting Goods) are reflected in the attached Notification of Award for a one-year term with the following exceptions:

Category A (Baseball Equipment):
Item #3—The low bidder (BSN) and the second low bidder (LeeZar) bid items that did not match the bid specifications; item awarded to third low bidder (R&R)
Item #4—The low bidder (BSN) bid an item that did not match the bid specifications; item awarded to second low bidder (R&R)
Item #9—The low bidder (LeeZar) bid an item that did not match the bid specifications; item awarded to second low bidder (R&R)
Item #21—the low bidder (LeeZar) bid an item that did not match the bid specifications; item awarded to second low bidder (R&R)
Item #22—the low bidder (LeeZar) bid an item that did not match the bid specifications; item awarded to second low bidder (R&R)
Item #35—the low bidder (LeeZar) bid an item that did not match the bid specifications; item awarded to second low bidder (BSN)
Item #36—the low bidder (Triple Crown) bid an item that did not match the bid specifications; item awarded to second low bidder (Metuchen Center)
Item #39—the low bidder (BSN) bid an item that did not match the bid specifications; item awarded to second low bidder (R&R)
Item #40—the low bidder (BSN) bid an item that did not match the bid specifications; item awarded to second low bidder (R&R)

Category C (Basketball Equipment):
Item #1—the low bidder (Metuchen Center) bid an item that did not match the bid specifications; item awarded to second low bidder (Triple Crown)
Item #2—the low bidder (Metuchen Center) bid an item that did not match the bid specifications; item awarded to second low bidder (Triple Crown)
Item #4—the low bidder (S&S) bid an item that could not be verified in the material submitted; item awarded to second low bidder (BSN)
Item #5—the low bidder (S&S) bid an item that could not be verified in the material submitted; item awarded to second low bidder (BSN)
Item #12—The low bidder (BSN) bid an item that did not match the bid specifications; item awarded to second low bidder (Aluminum Athletic)

Category G (Sports Clothing - Various):
Item #2a—the low bidder (BSN) bid an item that could not be verified in the material submitted; item awarded to second low bidder (LeeZar)
Item #33—the low bidder (LeeZar) bid an item that was determined to be not acceptable; item awarded to second low bidder (R&R)
Item #34—the low bidder (LeeZar) bid an item that was determined to be not acceptable; item awarded to second low bidder (R&R)

NOW, THEREFORE, BE IT RESOLVED by the Township Council, Township of Randolph, County of Morris, State of New Jersey, that the Township on behalf of the MCCPC hereby authorizes the award of Contract #20-A (Sporting Goods) as noted above for the term of January 1, 2015 - December 31, 2015.

BE IT FURTHER RESOLVED that the Council authorizes the rejection of the bids from Riddell and Pyramid School Products for the reasons stated above.

13. Authorizing Award of MCCPC Contract #14 Catch Basins & Manhole Castings to Campbell Foundry Company

R-335-14

WHEREAS, the Township of Randolph (“Township”) on behalf of the Morris County Cooperative Pricing Council (“MCCPC”) sought bids for Contract #14 (Catch Basins & Manhole Castings); and

WHEREAS, bids had been advertised and received on October 9, 2014, on behalf of the MCCPC in accordance with Local Public Contracts Law; and

WHEREAS, two (2) bids were received for Contract #14 (Catch Basins & Manhole Castings); and

WHEREAS, General Foundries in North Brunswick, New Jersey, was the lowest responsive and responsible bidder for Categories A, B, and C in Contract #14 (Catch Basins & Manhole Castings) for the items and pricing shown on the attached Notification of Award for a one-year term; and

WHEREAS, Campbell Foundry Company in Harrison, New Jersey, was the lowest responsive and responsible bidder for Category D in Contract #14 (Catch Basins & Manhole Castings) for the items and pricing shown on the attached Notification of Award for a one-year term.

NOW, THEREFORE, BE IT RESOLVED by the Township Council, Township of Randolph, County of Morris, State of New Jersey, that the Township on behalf of the MCCPC hereby authorizes the award of Contract #14 (Catch Basins & Manhole Castings) as noted above for the term of January 1, 2015 - December 31, 2015.

14. Authorizing Rescission from GH Berlin and Re-Award to Bi-Lo Industries for a Portion of MCCPC Contract #11 Category P Motor Oils & Miscellaneous Lubricants

R-336-14

WHEREAS, the Township of Randolph (“Township”) on behalf of the Morris County Cooperative Pricing Council (“MCCPC”) sought bids for Contract #11 (Motor Oils & Miscellaneous Lubricants); and

WHEREAS, bids had been advertised and received on October 9, 2014, on behalf of the MCCPC in accordance with Local Public Contracts Law; and

WHEREAS, Contract #11 (Motor Oils & Miscellaneous Lubricants) was awarded by the Township to various vendors by category on November 6, 2014; and

WHEREAS, GH Berlin, the bidder awarded Category P, subsequently contacted the MCCPC stating that one of the items was bid incorrectly and that they could not honor the pricing submitted on their bid proposal; and

WHEREAS, Bi-Lo Industries, the second low bidder for Category P, was contacted and stated they will honor the pricing submitted on their bid proposal for Category P for the term of the contract; and

WHEREAS, it is recommended that the award of Category P in Contract #11 (Motor Oils & Miscellaneous Lubricants) be rescinded from GH Berlin and re-awarded to Bi-Lo Industries.

NOW, THEREFORE, BE IT RESOLVED by the Township Council, Township of Randolph, County of Morris, State of New Jersey, that the Township on behalf of the MCCPC hereby authorizes the rescission of the award of Category P of Contract #11 (Motor Oils & Miscellaneous Lubricants) from GH Berlin as stated above.

BE IT FURTHER RESOLVED that the Township Council authorizes the award of Category P in Contract #11 (Motor Oils & Miscellaneous Lubricants) to Bi-Lo Industries for the term of January 1, 2015 - December 31, 2015.

15. Authorizing an Amendment for Shared Public Health Services with the Township of Roxbury

R-337-14

WHEREAS, the Township of Roxbury and the Township of Randolph entered into an Agreement for shared public health services; and

WHEREAS, the parties wish to amend the Shared Services Agreement dated September 7, 2010 to incorporate a new method of calculating payment under said agreement.

NOW, THEREFORE, BE IT RESOLVED, by the Township Council of the Township of Randolph in the County of Morris and State of New Jersey that the Mayor and Township Clerk are hereby authorized and directed to execute the attached Amendment to Shared Services Agreement.

BE IT FURTHER RESOLVED that the Township Clerk is hereby authorized and directed to provide a certified copy of this resolution to the Municipal Clerk of the Township of Roxbury, 1715 Route 46, Ledgewood, NJ 07852.

16. Release of Maintenance Guarantee for Offsite Water Improvements—Waterfall Estates to Hertz Homes—$2,915.00

R-338-14

WHEREAS, the developer for Hertz Homes has posted a Maintenance Bond, No. 0396795, issued by International Fidelity Insurance Company in the amount of $2,915.00, along with a cash bond in the amount of $2,915.00, to serve as the Maintenance Guarantee for the offsite water improvements; and

WHEREAS, the offsite water improvements have been inspected and no additional maintenance is required; and

WHEREAS, it is recommended by the Township Engineer that the Maintenance Guarantee be released.

NOW, THEREFORE, BE IT RESOLVED by the Mayor and Council of the Township of Randolph that the Maintenance Bond, No. 0396795, in the amount of $2,915.00 and the cash bond in the amount of $2,915.00, plus accrued interest, be released to Hertz Homes, 16 Wellesley Road, Montclair, New Jersey, 07043.

17. Refund Escrow Funds for Block 73, Lot 60 to 13 Emery Avenue, 1 Howe Ave., Passaic—$1,210.75

R-339-14

WHEREAS, the Planning and Zoning Department received escrow funds for Block 73, Lot 60 From 13 Emery Avenue, 1 Howe Ave, Passaic, NJ 07055, and in the amount of $2,500.00; and

WHEREAS, the project has been completed and closed out and there are no outstanding payments due.

NOW, THEREFORE, BE IT RESOLVED by the Mayor and Council of the Township of Randolph, County of Morris, State of New Jersey that it is recommended by Darren Carney, Planning and Zoning Administrator the remaining escrow funds in the amount of $1,210.75 be refunded to 13 Emery Avenue, 1 Howe Ave, Passaic, NJ 07055.

_______________________________________
Darren Carney, Planning & Zoning Administrator

18. Refund Escrow Funds for 35 Righter Road to 35 Righter Road Associates—$595.00

R-340-14

WHEREAS, the Planning and Zoning Department received escrow funds from 35 Righter Road Associates, 87 West Passaic St, Rochelle Park, NJ 07662 on April 30, 2008, and in the amount of $1,000.00; and

WHEREAS, the project has been completed and closed out and there are no outstanding payments due.

NOW, THEREFORE, BE IT RESOLVED by the Mayor and Council of the Township of Randolph, County of Morris, State of New Jersey that it is recommended by Darren Carney, Planning and Zoning Administrator the remaining escrow funds in the amount of $595.00 be refunded to 35 Righter Road Associates, 87 West Passaic St, Rochelle Park, NJ 07662.

_______________________________________
Darren Carney, Planning & Zoning Administrator

19. Refund Escrow Funds for 486 Rte. 10 to 486 Route 10 LLC—$1,277.25

R-341-14

WHEREAS, the Planning and Zoning Department received escrow funds from 486 Route 10 LLC, 46 Park Terrace, Caldwell, NJ 07006, and in the amount of $2,000.00; and

WHEREAS, the project has been completed and closed out and there are no outstanding payments due.

NOW, THEREFORE, BE IT RESOLVED by the Mayor and Council of the Township of Randolph, County of Morris, State of New Jersey that it is recommended by Darren Carney, Planning and Zoning Administrator the remaining escrow funds in the amount of $1,277.25 be refunded to 486 Route 10 LLC, 46 Park Terrace, Caldwell, NJ 07006.

_______________________________________
Darren Carney, Planning & Zoning Administrator

20. Refund Escrow Funds for 486 Route 10 to 486 Route 10 LLC—$5,058.54

R-342-14

WHEREAS, the Planning and Zoning Department received escrow funds from 486 Route 10 LLC, 46 Park Terrace, Caldwell, NJ 07006, and in the amount of $9,000.00; and

WHEREAS, the project has been completed and closed out and there are no outstanding payments due.

NOW, THEREFORE, BE IT RESOLVED by the Mayor and Council of the Township of Randolph, County of Morris, State of New Jersey that it is recommended by Darren Carney, Planning and Zoning Administrator the remaining escrow funds in the amount of $5,058.54 plus accrued interest be refunded to 486 Route 10 LLC, 46 Park Terrace, Caldwell, NJ 07006.

_______________________________________
Darren Carney, Planning & Zoning Administrator

21. Refund Escrow Funds for Block 196, Lot 5 to ADF Pizza—$3,434.00

R-343-14

WHEREAS, the Planning and Zoning Department received escrow funds for Block 196, Lot 5 from ADF Pizza, 350 Passaic Ave, Fairfield, NJ 07004, and in the amount of $5,000.00; and

WHEREAS, the project has been completed and closed out and there are no outstanding payments due.

NOW, THEREFORE, BE IT RESOLVED by the Mayor and Council of the Township of Randolph, County of Morris, State of New Jersey that it is recommended by Darren Carney, Planning and Zoning Administrator the remaining escrow funds in the amount of $3,434.00 be refunded to ADF Pizza, 350 Passaic Ave, Fairfield, NJ 07004.

_______________________________________
Darren Carney, Planning & Zoning Administrator

22. Release Escrow Funds for Block 44, Lot 122.01 to C&M Enterprise, LLC—$517.05

R-344-14

WHEREAS, the Planning and Zoning Department received escrow funds for Block 44, Lot 122.01 from C & M Enterprises LLC, 1325 Morris Ave, Union, NJ 07083, and in the amount of $8,500.00; and

WHEREAS, the project has been completed and closed out and there are no outstanding payments due.

NOW, THEREFORE, BE IT RESOLVED by the Mayor and Council of the Township of Randolph, County of Morris, State of New Jersey that it is recommended by Darren Carney, Planning and Zoning Administrator the remaining escrow funds in the amount of $517.05 be refunded to C & M Enterprises LLC, 1325 Morris Ave, Union, NJ 07083.

_______________________________________
Darren Carney, Planning & Zoning Administrator

23. Release Escrow Funds for Block 40, Lot 20 to Xing Wu Pan—$442.25

R-345-14

WHEREAS, the Planning and Zoning Department received escrow funds for Block 40, Lot 20 from Xing Wu Pan, 50 South Rd, Mendham, NJ 07945, and in the amount of $2,200.00; and

WHEREAS, the project has been completed and closed out and there are no outstanding payments due.

NOW, THEREFORE, BE IT RESOLVED by the Mayor and Council of the Township of Randolph, County of Morris, State of New Jersey that it is recommended by Darren Carney, Planning and Zoning Administrator the remaining escrow funds in the amount of $442.25 be refunded to Xing Wu Pan, 50 South Rd, Mendham, NJ 07945.

_______________________________________
Darren Carney, Planning & Zoning Administrator

24. Release Escrow Funds for Block 111, Lot 7 to AVI Restaurant Group—$831.25

R-346-14

WHEREAS, the Planning and Zoning Department received escrow funds for Block 111, Lot 7 from AVI Restaurant Group, 75 Elm Street, Clifton, NJ 07013, and in the amount of $1,000.00; and

WHEREAS, the project has been completed and closed out and there are no outstanding payments due.

NOW, THEREFORE, BE IT RESOLVED by the Mayor and Council of the Township of Randolph, County of Morris, State of New Jersey that it is recommended by Darren Carney, Planning and Zoning Administrator the remaining escrow funds in the amount of $831.25 be refunded to AVI Restaurant Group, 75 Elm Street, Clifton, NJ 07013.

_______________________________________
Darren Carney, Planning & Zoning Administrator

25. Release Escrow Funds for Block 55, Lot 21 to Bryan Bermudez—$724.50

R-347-14

WHEREAS, the Planning and Zoning Department received escrow funds from Block 55, Lot 21 from Bryan Bermudez, 35 Dover Chester Road, Randolph, NJ 07869, and in the amount of $1,000.00; and

WHEREAS, the project has been completed and closed out and there are no outstanding payments due.

NOW, THEREFORE, BE IT RESOLVED by the Mayor and Council of the Township of Randolph, County of Morris, State of New Jersey that it is recommended by Darren Carney, Planning and Zoning Administrator the remaining escrow funds in the amount of $724.50 be refunded to Bryan Bermudez, 35 Dover Chester Road, Randolph, NJ 07869.

_______________________________________
Darren Carney, Planning & Zoning Administrator

26. Release Escrow Funds from Block 5, Lot 8 to Beta Realty Group LLC—$385.25

R-348-14

WHEREAS, the Planning and Zoning Department received escrow funds from Block 5, Lot 8 from BETA Realty Group LLC, 101 E. Main Street, Little Falls, NJ 07424, and in the amount of $500.00; and

WHEREAS, the project has been completed and closed out and there are no outstanding payments due.

NOW, THEREFORE, BE IT RESOLVED by the Mayor and Council of the Township of Randolph, County of Morris, State of New Jersey that it is recommended by Darren Carney, Planning and Zoning Administrator the remaining escrow funds in the amount of $385.25 be refunded to BETA Realty Group LLC, 101 E. Main Street, Little Falls, NJ 07424.

_______________________________________
Darren Carney, Planning & Zoning Administrator

27. Refund Escrow Funds from Block 115, Lot 58.59 to Henry Bona III—$466.50

R-349-14

WHEREAS, the Planning and Zoning Department received escrow funds from Block 115, Lot 58.59 from Henry Bona III, 213 Old Center Grove Road, Randolph, NJ 07869, and in the amount of $5,000.00; and

WHEREAS, the project has been completed and closed out and there are no outstanding payments due.

NOW, THEREFORE, BE IT RESOLVED by the Mayor and Council of the Township of Randolph, County of Morris, State of New Jersey that it is recommended by Darren Carney, Planning and Zoning Administrator the remaining escrow funds in the amount of $466.50 be refunded to Henry Bona III, 213 Old Center Grove Road, Randolph, NJ 07869.

_______________________________________
Darren Carney, Planning & Zoning Administrator

28. Refund Escrow Funds Block 82, Lot 16 to Lisa Cannon—$757.00

R-350-14

WHEREAS, the Planning and Zoning Department received escrow funds from Block 82, Lot 16 from Lisa Cannon, 19 Longview Ave, Randolph, NJ 07869, and in the amount of $1,000.00; and

WHEREAS, the project has been completed and closed out and there are no outstanding payments due.

NOW, THEREFORE, BE IT RESOLVED by the Mayor and Council of the Township of Randolph, County of Morris, State of New Jersey that it is recommended by Darren Carney, Planning and Zoning Administrator the remaining escrow funds in the amount of $757.00 be refunded to Lisa Cannon, 19 Longview Ave, Randolph, NJ 07869.

_______________________________________
Darren Carney, Planning & Zoning Administrator

29. Release Escrow Funds from Block 86, Lot7.02 to Gloria Catania—$666.50

R-351-14

WHEREAS, the Planning and Zoning Department received escrow funds from Block 86, Lot 7.02 from Gloria Catania, 53 Rose Place, W. Paterson, NJ 07424, and in the amount of $1,000.00; and

WHEREAS, the project has been completed and closed out and there are no outstanding payments due.

NOW, THEREFORE, BE IT RESOLVED by the Mayor and Council of the Township of Randolph, County of Morris, State of New Jersey that it is recommended by Darren Carney, Planning and Zoning Administrator the remaining escrow funds in the amount of $666.50 be refunded to Gloria Catania, 53 Rose Place, W. Paterson, NJ 07424.

_______________________________________
Darren Carney, Planning & Zoning Administrator

30. Release Escrow Funds for Block 93, Lot 4 to Cesar Catizone—$295.00

R-352-14

WHEREAS, the Planning and Zoning Department received escrow funds from Block 93, Lot 4 from Cesar Catizone, 24 Calais Road, Randolph, NJ 07869, and in the amount of $1,000.00; and

WHEREAS, the project has been completed and closed out and there are no outstanding payments due.

NOW, THEREFORE, BE IT RESOLVED by the Mayor and Council of the Township of Randolph, County of Morris, State of New Jersey that it is recommended by Darren Carney, Planning and Zoning Administrator the remaining escrow funds in the amount of $295.00 be refunded to Cesar Catizone, 24 Calais Road, Randolph, NJ 07869.

_______________________________________
Darren Carney, Planning & Zoning Administrator

31. Release Escrow Funds from Block 77, Lot 25 to Center Grove Associates—$736.75

R-353-14

WHEREAS, the Planning and Zoning Department received escrow funds from Block 77, Lot 25 from Center Grove Associates LLC, 1122 Clifton Ave, Clifton, NJ 07013, and in the amount of $1,000.00; and

WHEREAS, the project has been completed and closed out and there are no outstanding payments due.

NOW, THEREFORE, BE IT RESOLVED by the Mayor and Council of the Township of Randolph, County of Morris, State of New Jersey that it is recommended by Darren Carney, Planning and Zoning Administrator the remaining escrow funds in the amount of $736.75 be refunded to Center Grove Associates LLC , 1122 Clifton Ave, Clifton, NJ 07013.

_______________________________________
Darren Carney, Planning & Zoning Administrator

32. Release Escrow Funds from Block 101, Lot 7 to Charles Winter Jr.—$331.25

R-354-14

WHEREAS, the Planning and Zoning Department received escrow funds from Block 101, Lot 7 from Charles Winter Jr, PO Box 311, Mt. Freedom, NJ 07970 and in the amount of $500; and

WHEREAS, the project has been completed and closed out and there are no outstanding payments due.

NOW, THEREFORE, BE IT RESOLVED by the Mayor and Council of the Township of Randolph, County of Morris, State of New Jersey that it is recommended by Darren Carney, Planning and Zoning Administrator the remaining escrow funds in the amount of $331.25 be refunded to Charles Winter Jr c/o Lorraine Belmont, Executor of the Estate of Charles Winter, 340 East 51st Street Apt 12C, New York, NY 10022.

_______________________________________
Darren Carney, Planning & Zoning Administrator

33. Release Escrow Funds for Block 115, Lot 26.72 to Ian Colletti—$500.00

R-355-14

WHEREAS, the Planning and Zoning Department received escrow funds from Block 115, Lot 26.72 from Ian Colletti, 107 Lawrence Road, Randolph, NJ 07869, and in the amount of $500.00; and

WHEREAS, the project has been completed and closed out and there are no outstanding payments due.

NOW, THEREFORE, BE IT RESOLVED by the Mayor and Council of the Township of Randolph, County of Morris, State of New Jersey that it is recommended by Darren Carney, Planning and Zoning Administrator the remaining escrow funds in the amount of $500.00 be refunded to Ian Colletti, 107 Lawrence Road, Randolph, NJ 07869.

_______________________________________
Darren Carney, Planning & Zoning Administrator

34. Release Escrow Funds to Block 71, Lot 9.10 to Collinson Brothers Property, LLC—$447.00

R-356-14

WHEREAS, the Planning and Zoning Department received escrow funds for Block 71, Lot 9.10 from Collinson Brothers Property LLC, 183 West Dewey Ave, Wharton, NJ 07885, and in the amount of $8,000.00; and

WHEREAS, the project has been completed and closed out and there are no outstanding payments due.

NOW, THEREFORE, BE IT RESOLVED by the Mayor and Council of the Township of Randolph, County of Morris, State of New Jersey that it is recommended by Darren Carney, Planning and Zoning Administrator the remaining escrow funds in the amount of $447.00 plus accrued interest be refunded to Collinson Brothers Property LLC, 183 West Dewey Ave, Wharton, NJ 07885.

_______________________________________
Darren Carney, Planning & Zoning Administrator

35. Release Escrow Funds for Block 73, Lot 65 to Corby Hall Inc.—$3,549.25

R-357-14

WHEREAS, the Planning and Zoning Department received escrow funds for Block 73, Lot 65 from Corby Hall Inc., 3 Emery Ave, Randolph, NJ 07869, and in the amount of $4,500.00; and

WHEREAS, the project has been completed and closed out and there are no outstanding payments due.

NOW, THEREFORE, BE IT RESOLVED by the Mayor and Council of the Township of Randolph, County of Morris, State of New Jersey that it is recommended by Darren Carney, Planning and Zoning Administrator the remaining escrow funds in the amount of $3,549.25 be refunded to Corby Hall Inc., 3 Emery Ave, Randolph, NJ 07869.

_______________________________________
Darren Carney, Planning & Zoning Administrator

36. Release Escrow Funds for Block 155, Lot 54 to Michael Corrigan—$710.00

R-358-14

WHEREAS, the Planning and Zoning Department received escrow funds for Block 155, lot 54 from Michael Corrigan, 109 West Hanover Ave, Randolph, NJ 07869, and in the amount of $1,000.00; and

WHEREAS, the project has been completed and closed out and there are no outstanding payments due.

NOW, THEREFORE, BE IT RESOLVED by the Mayor and Council of the Township of Randolph, County of Morris, State of New Jersey that it is recommended by Darren Carney, Planning and Zoning Administrator the remaining escrow funds in the amount of $710.00 be refunded to Michael Corrigan, 109 West Hanover Ave, Randolph, NJ 07869.

_______________________________________
Darren Carney, Planning & Zoning Administrator

37. Refund Escrow for Block 44, Lot 14 to CVS Development Opportunities—$802.20

R-359-14

WHEREAS, the Planning and Zoning Department received escrow funds for Block 44, Lot 14 from CVS Development Opportunities, One CVS Drive, Woonsocket, RI 20895, and in the amount of $7,000.00; and

WHEREAS, the project has been completed and closed out and there are no outstanding payments due.

NOW, THEREFORE, BE IT RESOLVED by the Mayor and Council of the Township of Randolph, County of Morris, State of New Jersey that it is recommended by Darren Carney, Planning and Zoning Administrator the remaining escrow funds in the amount of $802.20 plus accrued interest be refunded to CVS Development Opportunities, One CVS Drive, Woonsocket, RI 20895.

_______________________________________
Darren Carney, Planning & Zoning Administrator

38. Release Escrow Funds for Block 18, Lot 14 to CVS Associates—$3,720.00

R-360-14

WHEREAS, the Planning and Zoning Department received escrow funds for Block 18, Lot 14 from CVS Associates, 1360 Sussex Tpke, Randolph, NJ 07869, and in the amount of $5,500.00; and

WHEREAS, the project has been completed and closed out and there are no outstanding payments due.

NOW, THEREFORE, BE IT RESOLVED by the Mayor and Council of the Township of Randolph, County of Morris, State of New Jersey that it is recommended by Darren Carney, Planning and Zoning Administrator the remaining escrow funds in the amount of $3,720.00 plus accrued interest be refunded to CWS Associates, 1360 Sussex Tpke, Randolph, NJ 07869.

_______________________________________
Darren Carney, Planning & Zoning Administrator

39. Release Escrow Funds for Block 112, Lot 2 to DH Randolph LLC—$6,195.77

R-361-14

WHEREAS, the Planning and Zoning Department received escrow funds for Block 112, Lot 2 from DH Randolph LLC, 32600 Stephenson Highway, Suite B, Madison Heights, MI 48071, and in the amount of $11,500.00; and

WHEREAS, the project has been completed and closed out and there are no outstanding payments due.

NOW, THEREFORE, BE IT RESOLVED by the Mayor and Council of the Township of Randolph, County of Morris, State of New Jersey that it is recommended by Darren Carney, Planning and Zoning Administrator the remaining escrow funds in the amount of $6,195.77 plus accrued interest be refunded to DH Randolph LLC, 32600 Stephenson Highway, Suite B, Madison Heights, MI 48071.

_______________________________________
Darren Carney, Planning & Zoning Administrator

40. Release Escrow Funds for Block 18, Lot 5 to Donald G. Smith—$31.75

R-362-14

WHEREAS, the Planning and Zoning Department received escrow funds for Block 18, Lot 5 from Donald G. Smith, 6 Righter Road, Randolph, NJ 07869, and in the amount of $7,750.00; and

WHEREAS, the project has been completed and closed out and there are no outstanding payments due.

NOW, THEREFORE, BE IT RESOLVED by the Mayor and Council of the Township of Randolph, County of Morris, State of New Jersey that it is recommended by Darren Carney, Planning and Zoning Administrator the remaining escrow funds in the amount of $31.75 plus accrued interest be refunded to Donald G. Smith, 6 Righter Road, Randolph, NJ 07869.

_______________________________________
Darren Carney, Planning & Zoning Administrator

41. Release Escrow Funds for Block 116, Lot 13.01 to Jodilee LLC—$72.88

R-363-14

WHEREAS, the Planning and Zoning Department received escrow funds for Block 116, Lot 13.01 from Jodilee LLC, 49 Carrell Road, Randolph, NJ 07869, and in the amount of $2,000.00; and

WHEREAS, the project has been completed and closed out and there are no outstanding payments due.

NOW, THEREFORE, BE IT RESOLVED by the Mayor and Council of the Township of Randolph, County of Morris, State of New Jersey that it is recommended by Darren Carney, Planning and Zoning Administrator the remaining escrow funds in the amount of $72.88 be refunded to Jodilee LLC, 49 Carrell Road, Randolph, NJ 07869.

_______________________________________
Darren Carney, Planning & Zoning Administrator

42. Release Escrow Funds for Block 91, Lot 5 to Dominick Baccollo—$710.00

R-364-14

WHEREAS, the Planning and Zoning Department received escrow funds for Block 91, Lot 5 from Dominick Baccollo, 197 Morris Turnpike, Randolph, NJ 07869, and in the amount of $1,000.00; and

WHEREAS, the project has been completed and closed out and there are no outstanding payments due.

NOW, THEREFORE, BE IT RESOLVED by the Mayor and Council of the Township of Randolph, County of Morris, State of New Jersey that it is recommended by Darren Carney, Planning and Zoning Administrator the remaining escrow funds in the amount of $710.00 be refunded to Dominick Baccollo, 197 Morris Turnpike, Randolph, NJ 07869.

_______________________________________
Darren Carney, Planning & Zoning Administrator

43. Release Police Detail Escrow to Randolph Rotary—$119.41

R-365-14

WHEREAS, the Finance Department received escrow funds for Police Detail.

WHEREAS, the Detail work has been completed.

THEREFORE, BE IT RESOLVED by the Mayor and Council of the Township of Randolph, Morris County, New Jersey that it is recommended by the Finance Department that the escrow funds for the following amounts be refunded:

Randolph Rotary $119.41

44. Authorizing Rejection and Award of a Portion of MCCPC Contract #5—Paving Materials

R-366-14

WHEREAS, the Township of Randolph (“Township”) on behalf of the Morris County Cooperative Pricing Council (“MCCPC”) sought bids for Contract #5 (Paving Materials); and

WHEREAS, bids had been advertised and received on October 9, 2014, on behalf of the MCCPC in accordance with Local Public Contracts Law; and

WHEREAS, three (3) bids were received for Contract #5 (Paving Materials); and

WHEREAS, the bid received from Garden State Highway Products in Vineland, New Jersey, was non-responsive in that they did not bid on all items within the categories as required in the bid specifications and must therefore be rejected; and

WHEREAS, it has been determined by the MCCPC and by legal counsel that the bid specifications for Category I must be substantially revised and it is recommended that all bids received for Category I be rejected; and

WHEREAS, Tilcon New York in Wharton, New Jersey, was the lowest responsive and responsible bidder for Category II for the items and pricing shown on the attached Notification of Award for a one-year term.

NOW, THEREFORE, BE IT RESOLVED by the Township Council, Township of Randolph, County of Morris, State of New Jersey, that the Township on behalf of the MCCPC hereby authorizes the rejection of the proposal from Garden State Highway Products and of all bids for Category I of Contract #5 (Paving Materials) as stated above.

BE IT FURTHER RESOLVED that the Township Council hereby authorizes the award of Category II in Contract #5 (Paving Materials) as stated above for the period January 1, 2015 - December 31, 2015.

45. Authorizing Award of MCCPC Contract #41 for Purchase of Communications Equipment—Radios

R-367-14

WHEREAS, the Township of Randolph (“Township”) on behalf of the Morris County Cooperative Pricing Council (“MCCPC”) sought bids for Contract #41 (Purchase of Communications Equipment—Radios); and

WHEREAS, bids had been advertised and received on October 10, 2014, on behalf of the MCCPC in accordance with Local Public Contracts Law; and

WHEREAS, ten (10) bids were received for Contract #41 (Purchase of Communications Equipment—Radios); and

WHEREAS, Contract #41 is awarded on a line item basis to the vendor offering the greatest discount with the most current price list submitted at the time of the bid opening; and

WHEREAS, all items contained in Contract #41 (Purchase of Communications Equipment -Radios) are being awarded to the bidder offering the highest discount shown on the attached Notification of Award for a one-year term with the following exceptions for Category A (Radios):

Item #2: The bidder with the highest discount (Triangle Communications) did not offer the most current price list; item being awarded to bidder with second highest discount (Major Police Supply)

Item #3: The bidder with the highest discount (Gold Type Business Machines) did not provide a price list for this item; item being awarded to bidder with second highest discount (Triangle Communications)

Item #10: The bidder with the highest discount (Gold Type Business Machines) did not offer the most current price list; item being awarded to bidder with second highest discount (Atlantic Communications)

Item #11: The bidder with the highest discount (Northeast Communications) did not offer the most current price list; item being awarded to bidder with second highest discount (Communications Specialists)

Item #23: All bids are being disqualified as the price lists expire before the contract takes effect

NOW, THEREFORE, BE IT RESOLVED by the Township Council, Township of Randolph, County of Morris, State of New Jersey, that the Township on behalf of the MCCPC hereby authorizes the award of Contract #41 (Purchase of Communications Equipment—Radios) as noted above for the term of January 1, 2015 - December 31, 2015.

46. Release Escrow for Block 196, Lot 5 to Fitness International—$696.25

R-368-14

WHEREAS, the Planning and Zoning Department received escrow funds Block 196, Lot 5 from Fitness International, 2600 Michelson Drive, Suite 300, Irvine, CA 92612, and in the amount of $1,000.00; and

WHEREAS, the project has been completed and closed out and there are no outstanding payments due.

NOW, THEREFORE, BE IT RESOLVED by the Mayor and Council of the Township of Randolph, County of Morris, State of New Jersey that it is recommended by Darren Carney, Planning and Zoning Administrator the remaining escrow funds in the amount of $696.25 be refunded to Fitness International, 2600 Michelson Drive, Suite 300, Irvine, CA 92612.

_______________________________________
Darren Carney, Planning & Zoning Administrator

47. Authorize Rescission and Re-Award of a Portion of MCCPC Contract #17 Water Treatment Chemicals

R-369-14

WHEREAS, the Township of Randolph (“Township”) on behalf of the Morris County Cooperative Pricing Council (“MCCPC”) sought bids for Contract #17 (Water Treatment Chemicals); and

WHEREAS, bids had been advertised and received on October 9, 2014, on behalf of the MCCPC in accordance with Local Public Contracts Law; and

WHEREAS, Contract #17 (Water Treatment Chemicals) was awarded by the Township to various vendors on November 6, 2014; and

WHEREAS, Seidler Chemical, the bidder awarded Item #11 (Dry Chemical HTH), subsequently contacted the MCCPC stating that the item was bid by mistake and that they could not provide that item for the price stated on their bid proposal; and

WHEREAS, Main Pool & Chemical, the second low bidder for Item #11 (Dry Chemical HTH), was contacted and stated they would honor the pricing submitted on their bid proposal for the term of the contract; and

WHEREAS, it is recommended that Seidler Chemical be found in default of the contract for Item #11 and the award of Item #11 (Dry Chemical HTH) in Contract #17 (Water Treatment Chemicals) be rescinded from Seidler Chemical and re-awarded to Main Pool & Chemical.

NOW, THEREFORE, BE IT RESOLVED by the Township Council, Township of Randolph, County of Morris, State of New Jersey, that the Township on behalf of the MCCPC hereby finds Seidler Chemical in default of the contract for Item #11 and authorizes the rescission of the award of Item #11 (Dry Chemical HTH) of Contract #17 (Water Treatment Chemicals) from Seidler Chemical as stated above.

BE IT FURTHER RESOLVED that the Township Council authorizes the award of Item #11 (Dry Chemical HTH) in Contract #17 (Water Treatment Chemicals) to Main Pool & Chemical for the term of January 1, 2015 - December 31, 2015.

48. Authorizing Award of a Portion of MCCPC Contract #6 Road Resurfacing

R-370-14

WHEREAS, the Township of Randolph (“Township”) on behalf of the Morris County Cooperative Pricing Council (“MCCPC”) sought bids for Contract #6 (Road Resurfacing); and

WHEREAS, bids had been advertised and received on October 9, 2014, on behalf of the MCCPC in accordance with Local Public Contracts Law; and

WHEREAS, five (5) bids were received for Contract #6 (Road Resurfacing); and

WHEREAS, Categories A, B, C, and I are not being awarded at this time due to a bidder challenge that is currently under review by the Town Manager and MCCPC Administrator; and

WHEREAS, Micro-Pave Systems in Roseland, New Jersey, was the lowest responsive and responsible bidder for Category D in Contract #6 (Road Resurfacing) for the items and pricing shown on the attached Notification of Award for a one-year term; and

WHEREAS, D&L Paving Contractors in Nutley, New Jersey, was the lowest responsive and responsible bidder for Categories E, F, and G in Contract #6 (Road Resurfacing) for the items and pricing shown on the attached Notification of Award for a one-year term; and

WHEREAS, Key-Tech in Keyport, New Jersey, was the lowest responsive and responsible bidder for Category H in Contract #6 (Road Resurfacing) for the items and pricing shown on the attached Notification of Award for a one-year term.

NOW, THEREFORE, BE IT RESOLVED by the Township Council, Township of Randolph, County of Morris, State of New Jersey, that the Township on behalf of the MCCPC hereby authorizes the award of a portion of Contract #6 (Road Resurfacing) as noted above for the term of January 1, 2015 - December 31, 2015.

49. Release Escrow Funds from Block 188, Lot 1 to Larry White $855.00

R-371-14

WHEREAS, the Planning and Zoning Department received escrow funds B188, L1 from Larry White, 5 Madison Drive, Flanders, NJ 07836 and in the amount of $1,000; and

WHEREAS, the project has been completed and closed out and there are no outstanding payments due.

NOW, THEREFORE, BE IT RESOLVED by the Mayor and Council of the Township of Randolph, County of Morris, State of New Jersey that it is recommended by Darren Carney, Planning and Zoning Administrator the remaining escrow funds in the amount of $855.00 be refunded to Larry White, 5 Madison Drive, Flanders, NJ 07836.

_______________________________________
Darren Carney, Planning & Zoning Administrator

50. Supporting the Drive Sober or Get Pulled Over 2014 Year End Holiday Crackdown

R-372-14

WHEREAS, impaired drivers on our nation’s roads kill more than 10,000 people each year and cost our society more than $37 billion annually; and

WHEREAS, 22% of motor vehicle fatalities in New Jersey in 2013 were alcohol-related; and

WHEREAS, an enforcement crackdown is planned to combat impaired driving; and

WEREAS, the season at the end of the year is traditionally a time of social gatherings which often include alcohol; and

WHEREAS, the State of New Jersey, Division of Highway Traffic Safety, has asked law enforcement agencies throughout the state to participate in the Drive Sober or Get Pulled Over Year End Holiday Crackdown; and

WHEREAS, the project will involve increased impaired driving enforcement from December 5, 2014 through January 2, 2015; and

WHEREAS, an increase in impaired driving enforcement and a reduction in impaired driving will save lives on our roadways;

NOW THEREFORE, BE IT RESOLVED, that the Township of Randolph declares its support for the Drive Sober or Get Pulled Over 2014 Year End Holiday Crackdown from December 5, 2014 through January 2, 2015 and pledges to increase awareness of the dangers of drinking and driving.

51. Raffle License, Off-Premise Merchandise Raffle, Randolph Engine Co. No. 2, 340 Route 10 W, Randolph, on April 20, 2015 at 7:00 p.m.

52. Raffle License, Off-Premise 50/50, Hebrew Congregation of Mt. Freedom, 1209 Sussex Tpke., Randolph, on March 7, 2015 at 9:30 p.m.

G. UPCOMING EVENTS

  1. Volunteer Recognition and Economic Development Committee Business Awards—Town Hall, December 4, 2014 at 7 p.m.
  2. Tree Lighting at the Community Center on December 6th at 7:00 p.m.
  3. Historical Society Open House—Museum, December 6th 12 p.m. - 4 p.m.
  4. Council Only—Senior Holiday Dinner - Community Center, December 9th at 12 p.m.
  5. Annual Recreation Awards Program at the Community Center on Tuesday, December 9th at 6:30 p.m.
  6. Employee Appreciation Breakfast—Town Hall, Wednesday, December 10th at 9:00 a.m.
  7. Randolph Chamber of Commerce Business After Hours at Nicole’s Ten—December 12th from 5 p.m. - 7 p.m.
  8. Reorganization Meeting—Town Hall, Thursday, January 1, 2015 at 1:00 p.m.

H. ORDINANCES: SECOND READING/PUBLIC HEARING

1. Ordinance #24-14: Authorizing a Special Emergency Appropriation for Revaluation Program

BE IT RESOLVED that an Ordinance entitled “AN ORDINANCE AUTHORIZING A SPECIAL EMERGENCY APPROPRIATION PER N.J.S.A. 40A:4-53 FOR THE PREPARATION AND EXECUTION OF A COMPLETE REVALUATION PROGRAM” be read by title on second reading and a hearing held thereon.

Manager Mountain explained that this Ordinance will provide for the funding of the town-wide revaluation.

OPEN TO THE PUBLIC

Seeing no one from the public, the public portion was closed.

BE IT RESOLVED that an Ordinance entitled “AN ORDINANCE AUTHORIZING A SPECIAL EMERGENCY APPROPRIATION PER N.J.S.A. 40A:4-53 FOR THE PREPARATION AND EXECUTION OF A COMPLETE REVALUATION PROGRAM” be passed on final reading and that a Notice of Final Passage of said Ordinance be published in the official designated newspaper according to law.

Councilman Forstenhausler made a motion to adopt the ordinance. Councilman Hirniak seconded the motion, and the following roll call vote was taken:

AYES:
Councilwoman Carey
Councilman Forstenhausler
Councilman Hirniak
Councilman Napoliello
Deputy Mayor Veech
Mayor Loveys

NAYS: None

ABSENT: Councilman Guadagno

I. DISCUSSION ITEMS

1. R-373-14 Award of Revaluation

Manager Mountain explained that he provided a detailed memorandum for the Council that outlines the workgroup that has been involved with the selection of the firm for the revaluation. The workgroup consisted of Councilman Guadagno, Councilman Hirniak, Deputy Mayor Veech, Darren Maloney, Barbara Gothie, and Fred Semrau. Four proposals were received, three of which were from New Jersey-based firms, and a fourth from a firm based in Ohio. The workgroup reviewed the qualifications and the price proposals of each of the four firms. Three of the firms were selected for interviews, the firm based in Ohio was not chosen for interview because their price was not within the revaluation budget. At the conclusion of the interview process, the workgroup had a unanimous feeling that one firm had the best combination of price, experience, and qualifications. The Manager recommended, for consideration and award of contract, Appraisal Systems based in Whippany, NJ; the price is $541,295.00. The reasons the workgroup felt Appraisal Systems was the best qualified to do the revaluation were:

  • comfort level-project manager presented a good synergy with the township’s interests
  • confidence that they could do the job-would represent the township well, very professional
  • experience-presented the greatest number of trained staff at every level
  • understanding in application of technology-not only the way they would use technology to make the public aware of how the process is going from beginning to end through website and communication, but also the technology they will utilize to collect the data and the technology that the township would gain at the conclusion of the process
  • combination of fair price and quality for the work proposed

Manager Mountain explained that the workgroup checked references; they spoke with five different towns in different counties.

Mayor Loveys stated that he respects the Manager, Council members, township staff and the professionals involved and he supports the recommendation. He asked Manager Mountain, the Tax Assessor, and the professionals who will be involved in looking at the final numbers, to pay particular attention to the commercial property assessments.

Councilman Hirniak made a motion to accept the recommendation made by Manager Mountain and the steering committee. Councilwoman Carey seconded the motion, and the following roll call vote was taken:

AYES:
Councilwoman Carey
Councilman Forstenhausler
Councilman Hirniak
Councilman Napoliello
Deputy Mayor Veech
Mayor Loveys

NAYS: None

ABSENT: Councilman Guadagno

R-373-14

WHEREAS, the Township of Randolph advertised for the Revaluation of All Real Property Situated in the Township of Randolph project in accordance with Local Public Contracts Law and received proposals on October 16, 2014; and

WHEREAS, 4 proposals were received; and

WHEREAS, proposals were received from the following and for the prices listed:

Appraisal Systems, Inc., Whippany, NJ -
Base: $541,295 (with front and rear photos),
Option: $536,295 (with front photos only),
Hourly Rate: $125 (Tax Court - Commercial Appeals - Expert Hourly Rate),
Daily Rate: $1,000 (Tax Court Appearance - Commercial Appeals - Expert Daily Rate);

Realty Appraisal Company, West New York, NJ -
Base: $493,520 (with front and rear photos),
Option: $468,882 (with front photos only),
Hourly Rate: $90 (Tax Court - Commercial Appeals - Expert Hourly Rate),
Daily Rate: $630 (Tax Court Appearance - Commercial Appeals - Expert Daily Rate);

Certified Valuations, Inc., Randolph, NJ -
Base: $607,630 (with front and rear photos),
Option: $595,291 (with front photos only),
Hourly Rate: $150 (Tax Court - Commercial Appeals - Expert Hourly Rate),
Daily Rate: $1,000 (Tax Court Appearance - Commercial Appeals - Expert Daily Rate);

Tyler Technologies, Inc., Moraine, OH -
Base: $848,000 (with front and rear photos),
Option: $823,000 (with front photos only),
Hourly Rate: Time & Materials: Regional Mgr $195 off-site, $245 on-site;
Appraisal Operations Manager $180 off, $225 on;
Sr Project Supervisor $140 off, $175 on;
Project Supervisor/Appraiser $120 off, $150 on (Tax Court - Commercial Appeals - Expert Hourly Rate),
Daily Rate: Time & Materials: Regional Mgr $195 off-site, $245 on-site;
Appraisal Operations Manager $180 off, $225 on;
Sr Project Supervisor $140 off, $175 on;
Project Supervisor/Appraiser $120 off, $150 on (Tax Court Appearance - Commercial Appeals - Expert Daily Rate); and

WHEREAS, the Council Work Group reviewed all four proposals and conducted interviews of the firms with the three lowest-priced proposals; and

WHEREAS, after a comprehensive review of the proposals and the interview process, Appraisal Systems Inc. was identified by the Work Group as the firm presenting the best combination of price, experience and technical capability to perform the project; and

WHEREAS, the reasons for this decision are the comfort level with Appraisal Systems’ key representatives, confidence Appraisal Systems will represent Randolph Township well in this process, experienced and qualified staff, knowledge and experience with Morris County and Randolph Township, understanding and application of the latest technology to enhance the revaluation process, local presence, thorough understanding of the project, fair price for work proposed and best overall presentation and interview; and

WHEREAS, the Council Work Group recommends the award of the contract to Appraisal Systems, Inc. as the most qualified firm; and

WHEREAS, the Township of Randolph desires to award a contract for the Revaluation of All Real Property Situated in the Township of Randolph to Appraisal Systems, Inc. of Whippany, NJ.

NOW, THEREFORE BE IT RESOLVED, by the Township Council, Township of Randolph, County of Morris, State of New Jersey, that a contract be awarded to Appraisal Systems, Inc. of Whippany, NJ for the Revaluation of All Real Property Situated in the Township of Randolph project for the base price of $541,295 with front and rear photos, $125 per hour (Tax Court - Commercial Appeals - Expert Hourly Rate), $1,000 per day (Tax Court Appearance - Commercial Appeals - Expert Daily Rate) per their bid proposal.

J. OPEN TO THE PUBLIC

Judith Stewart of 114 Everdale Road stated that she felt the Council-Manager form of government is the best form, and works very well for Randolph. She also stated that from her discussions with residents, it is felt that the Police Department is interested in doing what is best for the public. Mrs. Stewart gave examples of personal experiences. She was pleased that the Police Department was recognized during the meeting. Mrs. Stewart stated that she was very pleased with the quality of the Council members this year, and the quality of the Mayor has been outstanding.

Seeing no one further from the public, the public portion was closed.

K. COUNCIL COMMENTS

Councilman Hirniak reported that beginning in 2015, the single stream recycling will be taken to a facility on Iron Mountain Road in Mine Hill. He and Deputy Mayor Veech toured the facility, and reported three interesting things they learned:

  • newspapers should not be bundled or placed in paper bags; they should be loose in the cans
  • shredded paper should be kept separate from the other paper recycling; it should be put in plastic shopping bags and tied
  • plastic caps should not be recycled

Deputy Mayor Veech added that it would be good for the Council to see the plan, and that possibly Mark Caputo could attend the December 4th meeting to discuss how the residents would be educated.

Mayor Loveys reported that he received an email from Claudine Chung, Norma Jacobs, and Sue Gordon, officers of Friends of the Randolph Pound, informing him that they were chosen by the Daily Record as one of the best charitable organizations in 2014. Assemblyman Bucco and Senator Bucco issued a joint citation to the Friends of the Randolph Pound. The three officers recognized Erica Barkman and Sunny Newell for all of their efforts. The Mayor congratulated the Friends of the Randolph Pound on behalf of the Township Council.

L. EXECUTIVE SESSION

WHEREAS, Section 8 of the Open Public Meetings Act, Chapter 231, P.L. 1975 (N.J.S.A. 10:4-12) permits the exclusion of the public from a meeting under certain circumstances; and

WHEREAS, this public body is of the opinion that such circumstances presently exist.

NOW, THEREFORE, BE IT RESOLVED by the Mayor and Council of the Township of Randolph, in the County of Morris, and State of New Jersey, as follows:

1. The public shall be excluded from the following portion of the meeting.

2. The general nature of the subject matter to be discussed is as follows:

Litigation

3. As nearly as now can be ascertained, the matter or matters to be discussed at this time will be disclosed to the public at such time and under such circumstances as are prescribed by law.

4. At the conclusion of the Executive Session, the Council may reconvene in public session for the purpose of taking formal action.

Councilman Forstenhausler made a motion to move into Executive Session at 8:10 p.m. Councilman Napoliello seconded the motion, and the following roll call vote was taken:

AYES:
Councilwoman Carey
Councilman Forstenhausler
Councilman Hirniak
Councilman Napoliello
Deputy Mayor Veech
Mayor Loveys

NAYS: None

ABSENT: Councilman Guadagno

Councilman Forstenhausler made a motion to return to Open Session at 8:40 p.m. Councilman Hirniak seconded the motion, and the following roll call vote was taken:

AYES:
Councilwoman Carey
Councilman Forstenhausler
Councilman Hirniak
Councilman Napoliello
Deputy Mayor Veech
Mayor Loveys

NAYS: None

ABSENT: Councilman Guadagno

M. ADJOURNMENT

Deputy Mayor Veech made a motion to adjourn the meeting at 8:40 p.m. Councilwoman Carey seconded the motion, and the following roll call vote was taken:

AYES:
Councilwoman Carey
Councilman Forstenhausler
Councilman Hirniak
Councilman Napoliello
Deputy Mayor Veech
Mayor Loveys

NAYS: None

ABSENT: Councilman Guadagno