502 Millbrook Avenue, Randolph, NJ 07869-3799
Tel: 973.989.7100Fax: 973.989.7076

All meeting minutes posted on the township website are unofficial minutes. Official copies of minutes may be obtained from the township clerk.

Minutes: November 30, 2010

A regular meeting of the Randolph Township Council was called to order at 8:00 p.m. by Mayor Mitsch. This meeting is held pursuant to the New Jersey Open Public Meetings Act. Adequate notice of the meeting has been provided by posting written notice of the time, date, location and, to the extent known, the agenda of the meeting in Randolph Township. This notice was posted on the Bulletin Board within Town Hall, it was filed with the Township Clerk, and it was provided to those persons or entities requesting notification. Notice was also provided to the Randolph Reporter and the Morris County Daily Record on December 7, 2009, by emailing them the annual resolution adopted by the Council on December 3, 2009. The annual resolution, which included this meeting date, was advertised in the Randolph Reporter, the official newspaper of the Township of Randolph, and in the Morris County Daily Record on December 17, 2009.

PRESENT:
Councilman Algeier
Councilman Loveys
Councilman Metz
Councilman Obremski
Councilwoman Price (arrived 8:02 p.m.)
Deputy Mayor Napoliello
Mayor Mitsch

Also Present: Township Manager John Lovell and Township Attorney Edward Buzak

Mayor Mitsch led the Pledge of Allegiance.

OPEN TO PUBLIC

Judith Stewart, 114 Everdale Road, asked that the Council, when setting dates for their meetings in 2011, not schedule meetings that would conflict with meetings already scheduled by the Board of Education.

Seeing no one further from the public, the public portion was closed.

APPROVAL OF COUNCIL MINUTES

A. Executive Session Minutes

(1) September 30, 2010

Councilman Metz made a motion to approve the minutes as presented. Deputy Mayor Napoliello seconded the motion, and the following roll call vote was taken:

AYES:
Councilman Algeier
Councilman Loveys
Councilman Metz
Deputy Mayor Napoliello
Mayor Mitsch

NAYS: None

ABSTAIN:
Councilman Obremski
Councilwoman Price

(2) October 7, 2010

Councilman Metz made a motion to approve the minutes as presented. Councilman Obremski seconded the motion, and the following roll call vote was taken:

AYES:
Councilman Algeier
Councilman Loveys
Councilman Metz
Councilman Obremski
Councilwoman Price
Deputy Mayor Napoliello
Mayor Mitsch

NAYS: None

B. Regular Meeting Minutes

(1) September 30, 2010

Councilman Metz made a motion to approve the minutes as presented. Councilman Loveys seconded the motion, and the following roll call vote was taken:

AYES:
Councilman Algeier
Councilman Loveys
Councilman Metz
Deputy Mayor Napoliello
Mayor Mitsch

NAYS: None

ABSTAIN:
Councilman Obremski
Councilwoman Price

(2) October 28, 2010

Councilman Metz made a motion to approve the minutes as presented. Councilman Algeier seconded the motion, and the following roll call vote was taken:

AYES:
Councilman Algeier
Councilman Loveys
Councilman Metz
Councilman Obremski
Councilwoman Price
Deputy Mayor Napoliello
Mayor Mitsch

NAYS: None

COUNCIL AND MANAGER REPORTS

Councilman Loveys stated that he attended several seminars while at the League of Municipalities Convention in November. One of the seminars dealt with the local government ethics law and recommendations that have been made to expand and clarify the 1991 law in an effort to restore public trust and confidence in all levels of government, create high ethical standards, and provide support and guidance in order to achieve those standards. The Councilman highlighted some of the issues discussed at the seminar and suggested the Council members review the report issued by the Governor’s Task Force. An additional proposal to the ethics law is to expand the required training for elected officials to include newly elected and previously elected officials and appointees as well as staff members. Councilman Loveys noted that the League of Municipalities will be hosting an orientation for newly elected and previously elected officials on January 22 in Rutherford, New Jersey.

Manager Lovell noted that ethics training has been included on the Best Practices Check List although there is no approved course outline as yet. The Manager has asked the Township Attorney to provide a class in January 2011 to the Council members, staff members, and Planning Board and Board of Adjustment members, although he would like to see those board attorneys run a class for their members as well. Manager Lovell believes the requirement of attending ethics classes is positive in that it reminds public officials of their obligations and responsibilities.

Councilman Algeier noted that material donations for Operation Appreciation have been going well. A number of cash donations have been received from various service clubs, most notably Kiwanis, Rotary, and the Randolph Republican Club. The Councilman noted that a reporter from the Randolph Reporter contacted him to obtain information for an article he intended to write informing residents of Operation Appreciation, however the editor of the paper chose to not run the article. Councilman Algeier asked for the editor’s contact information so that he can express his frustration and discuss the matter with him personally. At a Safety Committee Meeting, the members reiterated their policy whereby, for safety reasons, township inspectors do not have to go into a resident’s home if the driveway or sidewalk is not cleared of ice and snow. Councilman Algeier asked the Manager to remind the various department heads of this policy and perhaps place an article in the Randolph Reporter to inform the residents.

Deputy Mayor Napoliello had in his possession a check for $1,000.00 from a member of the Rotary Club made out to the United Way Frontline Fund. Councilman Algeier took the check and stated he would bring it to United Way on Friday.

Mayor Mitsch reported that Brighton Cromwell will be assembling the packages for Operation Appreciation on Saturday morning at 9:00. Residents are invited to be there to help in the endeavor and the Mayor hopes to be able to attend. The tree lighting ceremony at the Senior Community Center will take place on December 4 at 7:00 p.m. The Mayor stated that she attended several seminars while at the League of Municipalities Convention in November. One of the sessions focused on issues that elected and appointed officials need to know, which was a sampling of 2009 and 2010 decisions affecting municipalities. Mayor Mitsch will hold on to the material offered at that seminar for now and distribute it to the Council early next year as she feels it is worthwhile information. The Mayor also attended a session offering strategies for municipalities to operate with fewer resources and she noted that, once again, Randolph is already doing all kinds of things that other municipalities are only now starting to embrace. Mayor Mitsch gave the Manager a few brochures she got while at the Convention which she believes showcase items that may be worthwhile for the Manager and Director of the DPW to look into. A meeting was held this morning with several of the Morris County mayors, Councilman Algeier, Manager Lovell, and Darren Carney for an update on the Susquehanna Roseland Transmission Project. Also in attendance was the Governor’s Deputy Chief of Staff and their policy advisor on energy. The goal is to raise the profile of this issue in order to bring pressure to bear on the National Park Service in the hope that they will accelerate their approval of this critical energy issue. Mayor Mitsch will be contacting Congressman Frelinghuysen’s office so that he can hopefully bring some influence at the federal level.

DISCUSSION ITEMS

(1) Township Council Meeting Dates for 2011

Mayor Mitsch brought up Mrs. Stewart’s comment regarding her hope that the Council will not schedule meetings on the same evenings that the Board of Education meets. The Mayor noted that it is extremely challenging to coordinate meeting dates given all of the various schedules that come into play. The Council tries its best to not have conflicting meeting dates.

Manager Lovell reviewed the proposed dates for 2011 Council meetings. Included were proposed dates for budget sessions and a session on ethics and strategic planning. The Manager noted that several other groups set their meetings around the Council’s calendar and, invariably, conflicts do arise. Manager Lovell asked that the Council members try to keep their Saturdays in February clear for future budget meetings as they become necessary.

Councilman Loveys and Councilman Obremski noted a couple of meetings that they may not be able to attend, however the Manager assured them that a policy is in place whereby they can call in to the meeting if necessary.

The meeting date resolution will be placed on the December 7 agenda for approval.

(2) Vehicle Maintenance Facility Design

Manager Lovell noted that three architects have been interviewed, all of whom have substantial experience in designing this type of building. Charles Shaffer Associates of Newton has been recommended by the staff. The firm has excellent relevant experience, had the overall lowest price, and has the ability to develop a solid bid book for the project.

A Professional Services Agreement will be placed on the next agenda.

(3) Stony Brook Camp Property—Lease Extension

Manager Lovell introduced Roger Black, the man who currently holds the lease for the Stony Brook Camp and who has run the camp for the last eight years. The Manager’s comments included the following:

  • The Manager, Mr. Black, and John Van Brunt have an excellent working relationship
  • Mr. Black has done a great job of improving the camp
  • Mr. Black owns the house that is located in the middle of the camp property
  • The home and the camp share the same electrical system, septic system, and water system
  • The camp is in need of major capital investment in order to remain viable and competitive in today’s market
  • Mr. Black is not in a position to undertake those huge capital improvements unless he is able to obtain a long term lease for the property
  • The Township is limited by law as to the period a lease can be extended
  • The concept was put forward of, over a period of years, ownership of the house could be transferred to the Township as a means of obtaining a long term lease
  • Mr. Buzak reviewed the proposal and believes the possibility exists to move forward with this concept
  • The Manager and Mr. Van Brunt would like to get a sense of whether or not the Council would be interested in moving in that direction
  • If the Council were agreeable, certain issues would be negotiated for the long term lease, such as greater specificity for capital improvements and what would happen if the holder of the lease decided to move on
  • An independent appraisal for the value of the house would have to be obtained by the Township
  • A second party has indicated a desire to bid on the camp the next time the lease comes up for renewal
  • The Manager encouraged the Council members to stop by the property and take a tour

Mr. Van Brunt stated that Mr. Black pays the rent on time each month and takes very good care of the property.

Mayor Mitsch asked what the plans would be for the house once it is acquired by the Township.

Manager Lovell responded that the camp would use the house.

Councilman Algeier expressed doubts about the concept and his comments included the following:

  • He would like to get more information and give the proposal more thought
  • The Township has been trying to get rid of capital items that will cost money in the future
  • If the Township were to acquire this house, then repairs to the property would fall on the taxpayers’ shoulders
  • The camp may be more difficult to lease in the future if the house is owned by the Township
  • He would like more information on the current condition of the house as well as have a home and septic inspection on the property
  • Does the Township want to stay in the business of owning a summer camp in the future

Councilman Loveys noted that while on the Parks Committee he visited the property several times. He stated that he believes one of Mr. Black’s concerns had been the love of the property and the capital improvements he has already made and the fear that he will lose the property and he asked what has changed for Mr. Black in that regard.

Mr. Black responded that, while he has this piece of property in Randolph, it is very difficult to plan a future. His goal in purchasing the house was to keep the property as a whole. He believes it would be wise for any business to control an important piece of the puzzle, and the home is a very important piece.

Mr. Van Brunt noted that the camp is getting old and there will be a need for major reinvestment down the road. The lease agreement has been advantageous to Randolph whereby no capital money has gone toward the maintenance of the facility whatsoever and Randolph is making money on the property. Mr. Black will have a difficult time getting financing for the major improvements he is planning without a long term lease agreement and it is unlikely that he would recoup his finances in a short amount of time. That is the issue that started discussions about a longer term lease and the purchase agreement for the house.

Manager Lovell reiterated that the law does not allow a lease to go beyond a certain amount of years, however a contract to acquire the house and tying that into a lease agreement may be possible. However, before a great deal of time and effort is expended, the Manager would like to get a sense from the Council as to whether or not they are comfortable with this concept. Manager Lovell has some concerns with entering into a long term lease and it is possible that, should the camp go out to bid, there would be other interested parties. He recognized Councilman Algeier’s point that every house purchased by the Township has brought their share of headaches and that all properties owned by the Township require maintenance, improvements, and an investment of dollars.

Councilman Obremski asked what would happen if, because of the short term lease, improvements to the property are not made and the lease ends. Would the current condition of the camp and the major improvements that need to be made there make it prohibitive for others to bid? The Councilman asked if the summer camp business is competitive.

Mr. Van Brunt responded that the current buildings that are on the property could be viable for another twenty years or so with good maintenance and care. He views the pool as the most major renovation needed at the camp. The running of camps remains a strong business and he believes they will continue to proliferate over the years.

Councilman Obremski asked if there is an easement for access to the camp.

Mr. Van Brunt responded that he doesn’t think there is an easement. The house driveway goes directly into the camp. Other access roads could be configured if necessary.

Councilman Algeier stated that before negotiations begin, he would like to know what the Township’s plan would be for the future when the house is paid off.

Manager Lovell responded that he and Mr. Van Brunt will compose an email to the Council for their consideration.

(4) Paramount Adventure Club Triathlon

Manager Lovell stated that this issue was discussed at a previous meeting. Members of the Council expressed concern about the Township’s relationship with the group and about the dollars received by the Township.

Mr. Van Brunt’s comments included the following:

  • The club does donate money to the Rescue Squad, the lake, and the youth track program
  • The police department’s costs to cover the roads are paid by the club
  • Setting up for the triathlon is a bit of an imposition to the Township but is not overwhelming and does not impact Township staff to any degree
  • The coordinator for this event has been more diligent in preparing for the event at Mr. Van Brunt’s urging
  • Every year the program has gotten better
  • The Township does not bear any of the costs to host this event with the exception of removing and replacing the buoys at the lake, which is minimal and the club offers assistance in this endeavor
  • The club hires all of the lifeguards and pays them directly, thereby eliminating Randolph’s liability
  • In an effort to not overwhelm the rest rooms at the lake, the club has paid for and brought in portable johns for the event
  • The race is usually over before the time the lake opens to the general public
  • The club does all of the clean up after the event
  • The event does bring business to the town

Manager Lovell stated that the club is looking for approval from the Council to hold this event.

Councilman Algeier stated that he would like to see the club’s finance records. While he is prepared to vote in favor of holding the event, the Councilman noted that the club is a non-profit group with more participants each year and growing revenue and he would like to be assured that the income is used properly.

Manager Lovell suggested checking to see if the group has a web site and whether or not financial information would be posted. The Manager will place the resolution for approval on the December 7 agenda.

(5) AT&T Mobility Request to Locate Cell Equipment on Town Property

Manager Lovell stated that C.W. Consulting contacted the Township about locating equipment on a tower that belongs to JCP&L and is on township-owned property. Darren Carney has determined that the land is part of the ROSI and the town can not sub-let or lease this ground for that purpose. However, this is an issue the Manager feels needs to be re-visited by the Council since there is a desire by companies to place cell equipment on towers. Specific sites were designated two years ago, however there was opposition to the plan by some residents. As this could be an income producing asset for the township which could help offset other costs, the Manager believes it is worth looking at once again and will seek direction from the Council in January.

Councilwoman Price asked if a study was done when this issue was first discussed two years ago.

Manager Lovell responded that the Township never went forward with the study since the issue was tabled at that time. He noted that there have been numerous studies done that fall on both sides of the possible hazard arguments.

Councilman Algeier suggested the Manager update the former Assistant Manager’s research on this issue.

(6) Zander Lane 2011 Open Space Application

Councilman Obremski stated that, due to his role on the Morris County Open Space Committee and the fact that he recused himself from any discussions on this issue at that board, he feels it would be appropriate to recuse himself from Council discussion on this issue.

Manager Lovell stated that the Zander family has placed their property on the market. The Township was asked if they would be interested in purchasing the 4.73 acre property which is adjacent to township-owned property on Mountainside Avenue. The Manager reported that the property is very steep up to a more level area on top.

Councilman Loveys asked if there could be a passive recreational use linked to the property.

Manager Lovell responded that the property only lends itself to a trail connection.

Councilman Algeier stated that if the property is as steep as the Manager described, it is doubtful a trail connection would be acceptable and doubtful that the Morris County Open Space Committee would consider it as having significant recreational value.

Manager Lovell suggested the Council members drive by the site and let him know their preference at the next meeting.

(7) NJ Recreational Trails Program—2011 Grant Application

Manager Lovell reported that the Morris County Park Commission Director set up a meeting to discuss the Delaware Lackawanna Western Railroad Trail. This is a project that was discussed several years ago but Randolph was unable to obtain the funding. The concept has been put forward that Randolph, Roxbury, and the Park Commission all apply for $25,000.00 grants at this time. The County Park Service would be the lead agency in building the trail and would be responsible for the maintenance. The MCMUA has indicated they will allow the use of their service road as part of the trail and the county proposes building a cantilevered bridge off of the old foundations of the Black River Bridge. In Randolph’s part of the project, part of the trail bed is used as a parking lot for hunters accessing Black River wildlife properties, and it has been proposed that a new trail leading to a parking lot would be constructed on Township land. The rest of the trail is in place and runs all the way to Chester. The Manager considers this a nice project as far as connectivity for the residents of Morris County, similar to the Patriots Path concept 25 years ago. The Manager asked the Council for approval in order to get a resolution approved and apply for the $25,000.00 grant.

Council members indicated approval of this request.

COMBINED ACTION ITEMS

Councilman Algeier made a motion to approve Items B through F of the Combined Action Items. Councilman Metz seconded the motion, and the following roll call vote was taken:

AYES:
Councilman Algeier
Councilman Loveys
Councilman Metz
Councilman Obremski
Councilwoman Price
Deputy Mayor Napoliello
Mayor Mitsch

NAYS: None

Councilman Algeier made a motion to approve Item A of the Combined Action Items. Deputy Mayor Napoliello seconded the motion, and the following roll call vote was taken:

AYES:
Councilman Algeier
Councilman Loveys
Councilman Metz
Councilwoman Price
Deputy Mayor Napoliello
Mayor Mitsch

NAYS: None

ABSTAIN: Councilman Obremski

A. Authorizing Manager to Sign Agreement With JCP&L for Transformer Installation at Overlook Water Pump Station—Annual Refund Program

Acted on separately.

B. Rescind Portion of MCCPC Contract #25 for Janitorial Supplies With Creativity by Design Corporation

R-323-10

WHEREAS, the Township of Randolph authorizes the rescission of Creativity By Design Corporation’s Contract #25 (Janitorial Supplies) on behalf of the Morris County Cooperative Pricing Council (MCCPC); and

WHEREAS, the contract with Creativity By Design Corporation was awarded on July 1, 2010, for a portion of Contract #25 (Janitorial Supplies), contract period (July 1, 2010 to June 30, 2011) for items noted below; and

Category A: Cleaners, Deodorizers & Special Purpose Items (Items #11, 12, 20, 21 & 28)

Category B: Utility Products (Items #4, 11, 18, 19, 20, 24 & 26)

Category C: Paper & Related Items (Items #4, 5, 6, 7, 15, 22, 31 & 33)

WHEREAS, after repeated complaints from MCCPC members concerning purchase orders placed in August and September 2010, emails, faxes sent and letters giving them a specific time frame to respond, no response from these communications were ever received by Creativity by Design.

NOW, THEREFORE, BE IT RESOLVED by the Mayor and Council of the Township of Randolph, County of Morris, and State of New Jersey, that the contract of Creativity By Design of Bethlehem, Pennsylvania, be rescinded in its entirety for being non-responsive to the bid specifications.

C. Authorizing Award of Twenty One Various Contracts for 2011 on Behalf of MCCPC

R-324-10

WHEREAS, the Township of Randolph authorizes an award of twenty-one (21) contracts for the year 2011 on behalf of the Morris County Cooperative Pricing Council (MCCPC) as noted:

Contract #7: Drainage Pipe (Delivered)
Contract #8: Anti-Freeze
Contract #9: Crushed Stone, Gravel & Sand
Contract #11: Motor Oils
Contract #14: Catch Basins & Manhole Castings
Contract #16: Office Supplies
Contract #17: Water Treatment Chemicals
Contract #20-A: Sporting Goods (spring/summer sports)
Contract #22: D.P.W. Uniforms/Work Shoes & Boots
Contract #23: Police Uniforms & Equipment
Contract #24: Bagged Cement & Poured Concrete
Contract #26: Beam Guide Rail & Safety Ends
Contract #27: Traffic Paint
Contract #28: Sign Materials
Contract #30: Office Paper Supplies
Contract #31: Calcium Chloride Bags
Contract #33: Clay for Athletic Fields
Contract #36: Traffic Striping on Roadways
Contract #39: Furnishing Trophies & Plaques
Contract #41: Purchase of Communications Equipment (No Installation)
Contract #53: Fencing Materials & Installation

WHEREAS, bids have been advertised and received on October 19th and October 21st, 2010, on behalf of the MCCPC in accordance with the “Local Public Contracts Law” for the contracts noted above; and

WHEREAS, the Township of Randolph has determined that the vendors on the recommendation sheets are the lowest responsible bidders meeting the specifications for each contract and should be awarded as noted.

NOW, THEREFORE, BE IT RESOLVED by the Township Council, Township of Randolph, County of Morris, State of New Jersey, that a contract be awarded as indicated for each individual contract as noted.

D. Authorizing rescission of a portion of MCCPC Contract #15-C for 2011 Model Utility Vehicles With Warnock Fleet and Re-Awarding to Ditschman Flemington Ford

R-325-10

WHEREAS, the Township of Randolph on behalf of the Morris County Cooperative Pricing Council awarded a contract on October 28, 2010, to Warnock Fleet under MCCPC Contract #15-C (2011 Model Utility Vehicles) for Items #5, 6 and 11; and

WHEREAS, upon notification and further investigation it is determined that Warnock Fleet was not the apparent low bidder for Items #5, 6 and 11 of MCCPC Contract #15-C (2011 Model Utility Vehicles); and

WHEREAS, it is in the best interest of the MCCPC to rescind the contract of Warnock Fleet for Items #5, 6 and 11 and re-award Ditschmen/Flemington Ford the contracts for same.

NOW, THEREFORE, BE IT RESOLVED by the Mayor and Council of the Township of Randolph, County of Morris, and State of New Jersey, that Items #5, 6 and 11 of MCCPC Contract #15-C (2011 Model Utility Vehicles) be rescinded from Warnock Fleet and re-awarded to the true low bidder Ditschman/Flemington Ford in compliance with the bid specifications.

Item #5: Small Pick-Up Truck, 2 & 4 Wheel Drive, 4,200 Lbs. GVW

Item #6: Full Size Pick-Up Truck, 1/2 Ton, 5,600 Lbs. & 7,000 Lbs. GVW, 2 & 4 WD

Item #11: Heavy Duty Cab/Chassis, 17,500 Lbs. GVW, Dual Rear Wheel, 2 & 4WD

E. Authorizing Award of Contract for Preventive Maintenance/Repair of HVAC Equipment for Municipal Facilities

R-326-10

WHEREAS, the Township of Randolph wishes to award a contract for the Preventive Maintenance/Repair of Heating, Ventilation and Air Conditioning (HVAC) Equipment in the Municipal Building, Artworks Studio, Township Library & Senior Community Center; and

WHEREAS, bids have been advertised and six (6) were received on November 4, 2010, in accordance with the “Local Public Contracts Law”; and

WHEREAS, Carrier Corporation, Fairfield, New Jersey, submitted the low bid for a two-year contract beginning January 1, 2011, ending December 31, 2012, at a cost of $23,450.00 for year one and $24,153.00 for year two, for a total contract price of $47,603.00.

NOW, THEREFORE, BE IT RESOLVED by the Township Council, Township of Randolph, County of Morris, State of New Jersey, that a contract be awarded to Carrier Corporation, Fairfield, New Jersey, for the Preventive Maintenance/Repair of HVAC Equipment in the Municipal Building, Artworks Studio, Township Library & Senior Community Center, as stated in the specifications with no exceptions for a two-year contract period beginning January 1, 2011, to December 31, 2012, at a total contract price of $47,603.00.

CERTIFICATION OF AVAILABILITY OF FUNDS

Dated: November 30, 2010

As required by N.J.S.A. 40A:4-57, N.J.A.C. 5:30-14.5, and any other applicable requirement, I, Michael J. Soccio, Director of Finance of the Township of Randolph, have ascertained that funds are available in the 2011 and 2012 Budget, Building and Grounds, Other Expense, to award a contract to Carrier Corporation for the Preventive Maintenance/Repair of Heating, Ventilation and Air Conditioning (HVAC) Equipment (Municipal Building, Artworks Studio, Township Library, and Senior Community Center), the amount not to exceed $23,450.00 for 2011 and $24,153.00 for 2012.

_____________________________
Michael J. Soccio
Chief Financial Officer

F. Raffles

(1) On-Premise 50/50, Center Grove Elementary PTA, January 28, 2011, 6:30 p.m. to 8:00 p.m., at the Randolph High School, 511 Millbrook Avenue, Randolph

(2) On-Premise Tricky Tray, Center Grove Elementary PTA, January 28, 2011, 7:00 p.m. - 8:00 p.m. at the Randolph High School, 511 Millbrook Avenue, Randolph

A. Authorizing Manager to Sign Agreement With JCP&L for Transformer Installation at Overlook Water Pump Station—Annual Refund Program

R-327-10

WHEREAS, the Randolph Township Council wishes to authorize the Township Manager to execute an agreement between Randolph Township and Jersey Central Power & Light (JCP&L); and

WHEREAS, both parties will adhere to the agreement for installation of a transformer at the Overlook Water Pump Station utilizing a “Refundable Customer Contribution”.

NOW, THEREFORE, BE IT RESOLVED by the Town Council of the Township of Randolph that authorization has been given for Manager John C. Lovell to execute the Installation of Electric Distribution Facilities Agreement between Randolph Township and Jersey Central Power and Light.

REVIEW AND SET PROPOSED AGENDA FOR DECEMBER 7, 2010 REGULAR MEETING

Council indicated approval for the proposed agenda.

OPEN TO PUBLIC

Judith Stewart, 114 Everdale Road, wished the Council Members happy holidays and noted that she will not be at the January 1 meeting. Mrs. Stewart discussed several proposed meeting dates and noted that the memorandum concerning 2011 dates shows some with asterisks, however there no explanation as to what those asterisks mean.

Manager Lovell responded that an updated page will be available tomorrow which will be very clear.

Mrs. Stewart discussed Courage to Connect, a group advocating for fewer municipalities in the state of New Jersey. She urged the Council to oppose any proposed legislation should the issue present itself. Mrs. Stewart noticed that a township vehicle was being driven in the rain without headlights. She stated this is a violation of New Jersey law and asked the Manager to remind the department heads and staff to obey all laws.

Seeing no one further from the public, the public portion was closed.

COUNCIL AND MANAGER COMMENTS

Councilman Obremski asked if an Open House has taken place yet for the new Rescue Squad building.

Jim McConnell responded that he believes an Open House will take place in the spring.

Councilman Loveys thanked Dan Collins, the head of the Randolph Athletic Council at Randolph High School, for communicating with the various booster clubs in regards to Operation Appreciation. While attending a seminar concerning the MEL JIF, Councilman Loveys learned that local governments have the highest accident rates of any other employer in the state, including construction, manufacturing and transportation. The people presenting the seminar stressed the need for municipalities to promote a safety culture, something that Randolph is already doing through the Safety Committee as well as an accredited police department. Several legislative reforms have been proposed as well that may significantly help to reduce costs.

Councilman Algeier requested that the topic of litigation be added to the Executive Session.

EXECUTIVE SESSION

WHEREAS, Section 8 of the Open Public Meetings Act, Chapter 231, P.L. 1975 (N.J.S.A. 10:4-12) permits the exclusion of the public from a meeting under certain circumstances; and

WHEREAS, this public body is of the opinion that such circumstances presently exist.

NOW, THEREFORE, BE IT RESOLVED by the Mayor and Council of the Township of Randolph, in the County of Morris, and State of New Jersey, as follows:

1. The public shall be excluded from the following portion of the meeting.

2. The general nature of the subject matter to be discussed is as follows:

A. FOP Grievance
B. Personnel
C. Litigation

3. As nearly as now can be ascertained, the matter or matters to be discussed at this time will be disclosed to the public at such time and under such circumstances as are prescribed by law.

4. At the conclusion of the closed Executive Session, the Council may reconvene in public session for the purpose of taking formal action on matters discussed in closed session or on any other matter as permitted by law.

Councilman Metz made a motion to go into Executive Session at 9:45 p.m. Councilman Obremski seconded the motion, and the following roll call vote was taken:

AYES:
Councilman Algeier
Councilman Loveys
Councilman Metz
Councilman Obremski
Councilwoman Price
Deputy Mayor Napoliello
Mayor Mitsch

NAYS: None

Councilman Algeier made a motion to return to Open Session at 10:35 p.m. Councilman Metz seconded the motion, and the following roll call vote was taken:

AYES:
Councilman Algeier
Councilman Loveys
Councilman Metz
Councilman Obremski
Councilwoman Price
Deputy Mayor Napoliello
Mayor Mitsch

NAYS: None

ADJOURNMENT

Mayor Mitsch adjourned the meeting at 10:35 p.m.

___________________________
Donna Marie Luciani
Township Clerk