502 Millbrook Avenue, Randolph, NJ 07869-3799
Tel: 973.989.7100Fax: 973.989.7076

All meeting minutes posted on the township website are unofficial minutes. Official copies of minutes may be obtained from the township clerk.

Minutes: September 17, 2013

A. OPENING OF REGULAR MEETING

1. Call to Order

A regular meeting of the Randolph Township Council was called to order at 7:00 p.m. by Mayor MacArthur. This meeting is held pursuant to the New Jersey Open Public Meetings Act. Adequate notice of the meeting has been provided by posting written notice of the time, date, location, and to the extent known, the agenda of the meeting in Randolph Township. This notice was posted on the bulletin board within Town Hall, it was filed with the Township Clerk, and it was provided to those persons or entities requesting notification. Notice was also provided to the Randolph Reporter and the Morris County Daily Record on December 7, 2012, by e-mailing them the annual resolution adopted by the Council on November 29, 2012. The annual resolution, which included this meeting date, was advertised in the Randolph Reporter, the official newspaper of the Township of Randolph, and the Daily Record on December 13, 2012.

2. Roll Call

PRESENT:
Councilwoman Carey
Councilman Guadagno
Councilman Hirniak
Councilman Napoliello
Councilwoman Veech
Deputy Mayor Loveys
Mayor MacArthur

Also present: Edward Buzak and Keli Gallo from the Law Office of Edward Buzak.

3. Mayor MacArthur led the Pledge of Allegiance.

B. APPOINTMENTS

1. Board of Health—Student Liaison

Councilman Napoliello made a motion to appoint Monica Tkacs to the Board of Health as a Student Liaison. Councilman Guadagno seconded the motion, and the following roll call vote was taken:

AYES:
Councilwoman Carey
Councilman Guadagno
Councilman Hirniak
Councilman Napoliello
Councilwoman Veech
Deputy Mayor Loveys
Mayor MacArthur

NAYS: None

C. RECOGNITION/PROCLAMATION

1. Swearing In of Lieutenants—Jeff Gomez and William Harzula

Manager Lovell spoke about Jeffrey Gomez:

  • Appointed as a Patrol Officer in Randolph Township in 1997.
  • Transferred to the Detective Bureau in 2006.
  • Promoted to Patrol Sergeant in 2007.
  • Appointed as a Detective Sergeant in 2010.
  • Holds a Bachelor of Arts in Sociology and Master of Arts in Leadership and Public Administration from Centenary College.
  • A first generation American of Cuban descent.
  • Police Department’s first bilingual officer.
  • Received a Meritorious Service Award from the Morris County Detective’s Association for his investigation of the PNC bank robbery which occurred in 2012.
  • He and his wife Trish, have 4 children, Finley, Ella, Kaidyn and Shay.

Jeffrey Gomez was sworn in by his wife Trish while his son, Finley, held the bible.

Manager Lovell spoke about William Harzula:

  • Hired as a Patrol Officer in 2003.
  • Assigned to the Morris County Prosecutor’s Office Task Force for 8 months.
  • Transferred to the Detective Bureau in 2007.
  • Promoted to Patrol Sergeant in 2011.
  • Holds a Bachelor of Science in Law & Science from the College of New Jersey.
  • Served in the U.S. Army and was a member of the 101st Airborne Division that was deployed to Afghanistan shortly after 9/11. He was awarded a Bronze Star for Valor.
  • During his service in Randolph, he received a Meritorious Service Award from the Morris County Detective’s Association for the apprehension of the PNC bank robber.
  • His parents Will and Irene are here, his sister Mindy whose husband is a Cranford Police Officer as well. His wife Susana, who is expecting their first child, is here.

William Harzula was sworn in by his wife Susana who also held the bible.

Chief Stokoe recognized and thanked the people in attendance, Prosecutor Broderick, retired Chief Kazaba, retired Sergeant Johnson, Chief Blesson from Netcong, and Officer Hamilton from Wharton. He expressed that the department is very excited and honored to have these two fine officers with decorated careers serve as Lieutenants.

Mayor MacArthur stated that he was delighted to see these promotions and felt rebuilding the police department was important for the township right now.

D. PRESENTATION

1. Joint Insurance Fund Membership Renewal—James Kickham, Joe Hrubash, and Fred Semrau, Esq. Presenting

Manager Lovell introduced Jim Kickham, Joe Hrubash, and Fred Semrau.

Jim Kickham explained that the presenters will cover the below items:

  • How the fund works
  • Summary of coverage
  • Summary of the policy limits including the pensions and limits of liability
  • The crime coverage
  • Statutory position, the financial position of the fund

Account Executive Kate Kiernan presented the following information:

  • The Morris County Joint Insurance Fund (JIF) started in 1987 with 13 members. As of September, there are 39 members and the annual budget is 15 million dollars.
  • The JIF formed because the towns that are in it are small and could not stand on their own as self insurers.
  • Each of the 39 member towns appoints a commissioner, for Randolph it is Mike Soccio.
  • The Morris County JIF is unique in that when they meet, every member has a vote. Randolph is about the 6th largest member.
  • Assessments and dividends: by the regulations, whatever a member’s dividend is, they get the surplus back in the same percentage in which they participated. Randolph’s percentage is 4.41% of the budget.
  • The Morris County JIF has been pretty conservative on when they will release the money; they have a formula to make sure that they can pay a whole year’s claims if no one pays their assessments.

Councilman Hirniak asked if new members were anticipated. Jim Kickham stated that Kate is currently reviewing 6 applications. The applicants have to meet certain criteria to be considered, and they have to appear before the membership committee.

Fred Semrau explained that if there was an increase in an assessment, it would be the member’s responsibility. But in the history of the fund, there has never been an additional assessment.

Joe Hrubash, the Underwriting Manager for MEL, explained in detail the Excess Insurance/Reinsurance diagram on Page 10 of the booklet that was distributed. He added that there are two other coverages that aren’t depicted in the diagram, the environmental coverage the member has with JIF and cyber liability which JIF added effective January 1, 2013.

Mayor MacArthur asked if Mr. Hrubash was aware of any tort or EPL verdicts against NJ municipalities in excess of the limits, the $10,000,000 excess liability and the $2,000,000 EPL limit. Jim Kickham responded that he was aware of a few losses where the settlement was larger than the $2,000,000. He didn’t know of any loss through the MEL system above the $10,000,000. Mr. Hrubash said he would review the records to see what the highest judgments have been and get back to Manager Lovell.

Mayor MacArthur asked Jim Kickham to describe the types of exposures that fall under employment practices liability. Mr. Kickham explained that there are 2 parts to the policy, public officials and the employees.

Councilwoman Veech asked if more coverage was purchased by the township now and a claim came up for past actions, how far back the insurance would cover. Jim Kickham stated that it’s a claims made policy so as long as the claim hasn’t been made against the township at the time of the purchase, it would go back to the inception date, approximately 1992. On the general liability it would go back to the day it was purchased because it’s based on an occurrence, it would be what the insurance was on the date of the accident. He also explained that in the State of New Jersey there are a lot of statutes of limitations.

Councilman Hirniak asked how the retirement of Michael Soccio will affect the Board of Commissioners. Manager Lovell suggested that the Council consider Mike’s replacement if he is not interested in serving in this position.

E. OPEN TO THE PUBLIC

Seeing no one from the public, the public portion was closed.

F. MANAGER’S REPORT

Manager Lovell reported:

  • The first week of October is Emergency Preparedness Test Week and a town-wide Swift Alert will be issued. The township will be operating off of generators for half the day, and the electronic signs will be used to remind the public to sign up for Swift Alert messages.
  • The road overlay work is resuming and should be completed very quickly.
  • The Mayor and Council wanted to meet with Chief Stokoe. He will attend the October 3rd Council meeting and provide an update on the department, including his goals for the department. Chief Stokoe wants input from the Mayor and Council regarding what they feel is important to the future of the department.
  • He would like to set up a meeting of the Infrastructure Work Group and Paul Ferriero regarding the retaining walls. There is a wall design and a square footage number and they will take a sample property and break it out. The group can arrange the meeting through email.
  • An update on projects that are in front of the boards or those that have been approved and are not under construction:
    • The Heller Project in Mt. Freedom is awaiting the County improvement for West Hanover Avenue and Sussex Turnpike. It is expected that they will be in front of the board by year’s end to obtain a final approval.
    • The Hebrew Academy will be in front of the Board of Adjustment. They were deemed complete today at the TRC review.
    • Performance Ford is looking to move their operation across the street and develop a new facility on Route 10 where the former dealership was across from Salerno. They will most likely submit an application by year’s end. Their current property will become Performance Mazda.
    • Regarding the Grecco Project, they are still searching for an anchor tenant. They may be moving away from a grocer to some other type of retailer as an anchor for that project.
    • The Kushner Project, they are going to be submitting to the Planning Board in about 2 weeks for their approvals.
    • Butterworth Phase II, there has been a problem obtaining the easement for 17 Drake, the only easement required for this project. The property owner was selling the house, and in the spring the Manager met with the owner. An appraisal and an offer for the easement were sent, and it has been unresponsive. The certified mail notice was returned indicating that it had been received, but there has not been any response despite several efforts and a follow up. It is being turned over to Tiena Cofoni. The township has got to acquire that easement or Fee Simple Title because the project cannot be built without it. The township cannot apply for the DEP permits without controlling this property. So it is now delaying the Butterworth improvement.
    • There was a cross country tournament last week at Freedom Park which ran into some overflow capacity issues on Millbrook. The event was sponsored by the Randolph High School Track Club. Township staff met with the Board of Education to resolve issues so there will not be a repeat in the future. This event is held every year, but this year it was much larger than in the past. They only hired one traffic control officer & only one ambulance was on call. Greater thought needs to go into the size of these activities when preparing for them with township emergency management personnel. There should also be arrangements made with the Board of Education for off-site parking with a shuttle service.
    • The October 15 cell information meeting is on the township website, both studies are on the website and available to the public. There was a very productive conversation with the Board of Education.
    • There have been some initial conversations with Ben Horton for conceptual designs for the front of the Municipal Building. This project was budgeted for this year. Information will be provided to the Council in October.

G. COMBINED ACTION RESOLUTIONS

Mayor MacArthur asked that Item #6 be pulled because he had a question. He also stated that there was a misprint on Item #9; it should read not to exceed $30,000.

Councilman Guadagno made a motion to accept the Combined Action Resolutions with the exception of Item #6. Councilwoman Carey seconded the motion, and the following roll call vote was taken:

AYES:
Councilwoman Carey
Councilman Guadagno
Councilman Hirniak
Councilman Napoliello
Councilwoman Veech
Deputy Mayor Loveys
Mayor MacArthur

NAYS: None

Mayor MacArthur stated that regarding Item #6, he is in favor of renewing, but is concerned about the 2 million dollar public officials and EPL coverage. The Mayor asked that Manager Lovell and Mike Soccio get a quote for a minimum of 5 million dollars of coverage. Manager Lovell agreed to get a quote and present it to the Council as a matter of business.

Councilwoman Veech made a motion to accept Combined Action Resolution #6. Councilwoman Carey seconded the motion, and the following roll call vote was taken:

AYES:
Councilwoman Carey
Councilman Guadagno
Councilman Hirniak
Councilman Napoliello
Councilwoman Veech
Deputy Mayor Loveys
Mayor MacArthur

NAYS: None

1. Credit the Account of Randolph Township Property Block 49, Lot 2—$28,676.93

R-279-13

WHEREAS, Block 49 Lot 2, was purchased by Randolph Township in 2013 from SJC Builders, LLC.

WHEREAS, there are still taxes owed in the amount of $28,676.93 for the years 2010, 2011, 2012, and 2013.

NOW, THEREFORE, BE IT RESOLVED, by the Mayor and Council of the Township of Randolph, County of Morris, that the Tax Collector be authorized to credit the account of block 49 lot 2 in the amount of $28,676.93 to adjust for the open balance for the years 2010,2011,2012, and 2013.

2. Credit the Account of Randolph Township Property Block 49, Lot 3—$642.26

R-280-13

WHEREAS, Block 49 Lot 3, was purchased by Randolph Township in August of 2013, from Heritage Village, Inc.

WHEREAS, there are still taxes owed in the amount of $642.26 for the years 2012, and 2013.

NOW, THEREFORE, BE IT RESOLVED, by the Mayor and Council of the Township of Randolph, County of Morris, that the Tax Collector be authorized to credit the account of block 49 lot 3 in the amount of $642.26 to adjust for the open balance for the years 2012, and 2013.

3. Authorizing the List of Tree Bonds to the Tree Bank Fund—$17,100.00

R-281-13

WHEREAS, in accordance with the Tree Removal and Protection Ordinance, bond monies will be forfeited to the Tree Bank Fund if full replacements are not completed within two years of the granting of the tree removal/protection permit; and

WHEREAS, it is recommended by the Planning/Zoning Administrator that the attached list of Tree Bonds be forfeited to the Tree Bank Fund.

NOW, THEREFORE BE IT RESOLVED by the Mayor and Council of the Township of Randolph, in the County of Morris, and State of New Jersey, that the Director of Finance be instructed to transfer the attached list of Tree Bonds to the Tree Bank Fund.

4. Authorizing Payment from the 2013 Legal Budget to Cover Outstanding Bills to Escrow Attorney and Escrow Engineer and to Seek Reimbursement from Scientel Wireless Inc. for a Microwave Dish Colocation at Block 121, Lot 32—$2,231.00

R-282-13

WHEREAS, a escrow account was established with Scientel Wireless Inc., Block 121, Lot 32, escrow account #294934 for a Microwave Dish Colocation; and

WHEREAS, the Township Escrow Attorney and Engineer have outstanding bills totaling $2,231.00 for services pertaining to this escrow; and

WHEREAS, there is insufficient funds in the escrow account to pay these professionals.

NOW, THEREFORE, BE IT RESOLVED by the Mayor and Township Council of the Township of Randolph, County of Morris, State of New Jersey, that the Director of Finance be instructed to pay the Escrow Attorney, Murphy Mckeon, P.C. $1,711.00 and the Escrow Engineer, CHA $520.00 for their outstanding bills pertaining to this escrow from the 2013 Legal Budget and to seek reimbursement from Scientel for these cost.

5. Refund Registration for Pre-School Rompers to J. Manganiello—$325.00

R-283-13

WHEREAS, Jessica Manganiello registered her child for Randolph Township Pre-School Rompers program and paid the fee of $700.00; and

WHEREAS, her daughters will not be attending Randolph Township Pre-School Rompers program due to a personal situation.

NOW, THEREFORE, BE IT RESOLVED by the Mayor and Council of the Township of Randolph, County of Morris, State of New Jersey that it is recommended by Russ Newman, Director of Parks, Recreation and Community Services that $325.00 be refunded to Jessica Manganiello, 22 Lake Shore Drive South, Randolph, NJ 07869.

6. Renewal of Membership in the Morris County Municipal Joint Insurance Fund

WHEREAS, the Township of Randolph is a member of the Morris County Municipal Joint Insurance Fund; and

WHEREAS, said renewed membership terminates as of December 31, 2013 unless earlier renewed by agreement between the Municipality and the Fund; and

WHEREAS, the Municipality desires to renew said membership;

NOW THEREFORE, be it resolved as follows:

  1. The Township of Randolph agrees to renew its membership in the Morris County Municipal Joint Insurance Fund and to be subject to the Bylaws, Rules and Regulations, coverages, and operating procedures thereof as presently existing or as modified from time to time by lawful act of the Fund.
  2. The Governing Body shall be and hereby are authorized to execute the agreement to renew membership annexed hereto and made a part hereof and to deliver same to the Morris County Municipal Joint Insurance Fund evidencing the Municipality’s intention to renew its membership.

7. Award Contract—Electronic Message Sign at the Municipal Complex to Allied Environmental Signage—$51,750.00

R-285-13

WHEREAS, the Township of Randolph advertised for the Municipal Building LED Sign—REBID project and received bids on September 4, 2013; and

WHEREAS, 3 bids were received; and

WHEREAS, bids were received from the following and for the bid prices listed:

Allied Environmental Signage, Eatontown, NJ—Base Bid: $51,750.00;
Power With Prestige Inc., Newton, NJ—Base Bid: $54,000.00;
Media Now, Inc., Netcong, NJ—Base Bid: $51,074.80; and

WHEREAS, the bid from Media Now, Inc., included a Bid Bond which was not signed by the Principal of the company and also included a named electrical subprime contractor who was not registered under the Public Works Contractor Registration Act at the time of bid opening, both reasons requiring a mandatory rejection of the bid; and

WHEREAS, the Engineer and Purchasing Agent recommend the award of the contract to Allied Environmental Signage as the lowest responsive, responsible bidder; and

WHEREAS, the funds for this project will come from 04-215-55-952-307; and

WHEREAS, the Township of Randolph desires to award a contract for the Municipal Building LED Sign—REBID project to Allied Environmental Signage of Eatontown, NJ.

NOW, THEREFORE BE IT RESOLVED, by the Township Council, Township of Randolph, County of Morris, State of New Jersey, that a contract be awarded to Allied Environmental Signage of Eatontown, NJ for the Municipal Building LED Sign—REBID project for the price of $51,750.00 per their bid proposal.

CERTIFICATION OF AVAILABILITY OF FUNDS

Dated: September 17, 2013

As required by N.J.S.A. 40A:4-57, N.J.A.C. 5:30-14.5, and any Other applicable requirement, I, Michael J. Soccio, Director of Finance of the Township of Randolph, have ascertained that funds are available in Ordinance #12-12, Various Capital Improvements—Municipal Building Message Sign, to award a contract to Allied Environmental Signage for the Municipal Building LED Sign in the amount not to exceed $51,750.

__________________________________
Michael J. Soccio
Chief Financial Officer
Budget Account: 04-215-55-952-307

8. Refund Building Permit Fee for 4 Skyline Drive to Toll NJ VI LP—$5,202.00

R-286-13

WHEREAS, the Building Department has received a request from Toll NJ VI LP for a refund of their building permit (2013-1540) fee of $6,935 minus 20% plan review fee (-$1,301 ) & minus State fee (-$432) for a total to be refunded of $5202 for a new home at 4 Skyline Drive, Block 146, Lot 72.29, Randolph, NJ. A different house will be built on this lot.

WHEREAS, the Building Permit Fee consisted of $6935 which was received and deposited with the Finance Department on Nov. 29, 2012.

NOW, THEREFORE, BE IT RESOLVED by the Mayor and Council of the Township of Randolph, County of Morris, State of New Jersey that it is recommended by Frank Howard, Construction Official, that the Township return the amount of $5,202 to Toll NJ VI LP, 20 Chapel Hill Court, Sparta, NJ 07871.

9. Awarding a Three-Year Contract for Basic Life and AD&D Insurance for Employees, Volunteer Fire & Rescue Squad Members and Certain Retired Employees to Dearborn National—Not to Exceed $30,000 Per Year

R-287-13

WHEREAS, the Township of Randolph provides basic life insurance and basic AD&D insurance benefits for its municipal employees, volunteer fire personnel, volunteer rescue squad members and certain retired employees; and

WHEREAS, the law permits insurance to be considered an EUS; and

WHEREAS, insurance is a limited exception to the public advertising and bidding requirements per N.J.S.A. 40A:11-5(1)(a)(ii) and 40A:11-5(1)(m); and

WHEREAS, competitive quotes were received for a three-year contract from the following and for the prices listed:

The Standard—Basic Life Insurance: $0.69 per $1000 of benefit
Basic AD&D: $0.04 per $1000 of benefit; and
Dearborn National—Basic Life Insurance: $0.520 per $1000 of benefit
Basic AD&D: $0.038 per $1000 of benefit; and
Lincoln National Life Ins Co—Basic Life Insurance: $0.58 per $1000 of benefit
Basic AD&D: $0.040 per $1000 of benefit; and

WHEREAS, the Chief Financial Officer and Purchasing Agent recommend the award of the contract to Dearborn National; and

WHEREAS, the Township of Randolph desires to award a three-year contract for the Basic Life & Basic AD&D Insurance Benefits for Municipal Employees, Volunteer Fire Personnel, Volunteer Rescue Squad Members & Certain Retired Employees to Dearborn National.

NOW, THEREFORE BE IT RESOLVED, by the Township Council, Township of Randolph, County of Morris, State of New Jersey, that a three-year contract be awarded to Dearborn National for the total not to exceed amount of $90,000 (not to exceed $30,000 per year), effective November 1, 2013.

CERTIFICATION OF AVAILABILITY OF FUNDS

Dated: September 17, 2013

As required by N.J.S.A. 40A:4-57, N.J.A.C. 5:30-14.5, and any Other applicable requirement, I, Michael J. Soccio, Director of Finance of the Township of Randolph, have ascertained that funds are available in the 2013 Budget, Other Insurance, Other Expense and that there will be funds available in the 2014, 2015 and 2016 Budget, Other Insurance, Other Expense, to award a contract to Dearborn National for Basic Life & AD & D Insurance for Municipal Employees, Volunteer Fire Personnel Volunteer Rescue Squad Members and Certain Retired Employees at a rate of $.520 per $1000 of Benefit for Basic Life Insurance and $.038 per $1000 for Basic AD & D.

__________________________________
Michael J. Soccio
Chief Financial Officer
Budget Account: 2013 = 01-201-23-210-080 = $5,000.00
2014 = 01-201-23-210-080 = $30,000.00
2015 = 01-201-23-210-080 = $30,000.00
2016 = 01-201-23-210-080 = $25,000.00

10. Rejecting the Sole Bid for the Purchase of 2014 Ford F-550

R-288-13

WHEREAS, the Township of Randolph advertised for the Purchase of One (1) New, Unused 2014 Ford F-550 or Equivalent Cab & Chassis with Options and received bids on September 12, 2013; and

WHEREAS, 1 bid was received; and

WHEREAS, the sole bid was received from the following and for the bid price listed:

Morris Auto Enterprises LLC dba Performance Ford Lincoln, Randolph, NJ—Base Bid: $40,136.04; and

WHEREAS, the bid specifications called for a V10 gas engine; and

WHEREAS, Morris Auto Enterprises LLC dba Performance Ford Lincoln is proposing a V8 diesel engine thus making the bid non-responsive.

NOW, THEREFORE BE IT RESOLVED, by the Township Council, Township of Randolph, County of Morris, State of New Jersey, that the sole bid from Morris Auto Enterprises LLC dba Performance Ford Lincoln of Randolph, NJ for the Purchase of One (1) New, Unused 2014 Ford F-550 or Equivalent Cab & Chassis with Options project is rejected due to non-responsiveness.

11. Refund Road Opening Cash Bond for 53 Davis Ave. to Bonnie Gillaspie—$500.00

R-289-13

WHEREAS, the Engineering Department has received a request from Bonnie Gillaspie, for the release of a $500.00 cash road opening bond posted for the purpose of connecting to sewer at 53 Davis Ave., Randolph; and

WHEREAS, the Road Opening Bond consisted of a $500.00 cash bond, which was received and deposited with the Finance Department on Aug. 22, 2013; and

WHEREAS, the Applicant was required to post this cash bond to guarantee the sewer connection within the Township Right of way; and

WHEREAS, the Engineering Department has inspected the road opening work, and found it to be acceptable.

NOW THEREFORE, BE IT RESOLVED by the Mayor and Council of the Township of Randolph, County of Morris, State of New Jersey that it is recommended by Raffaele Carchia, Engineering Administrator that the Cash Road Opening Bond in the amount of $500.00 be refunded to Bonnie Gillaspie, 53 Davis Ave., Randolph, NJ 07869.

12. Refund Road Opening Cash Bond for 8 Iron Forge Lane to The Entech Group—$500.00

R-290-13

WHEREAS, the Engineering Department has received a request from THE ENTECH GROUP, INC., for the release of a $500.00 cash road opening bond posted for the purpose of drainage improvements at 3 Iron Forge Lane, Randolph; and

WHEREAS, the Road Opening Bond consisted of a $500.00 cash bond, which was received and deposited with the Finance Department on Sept. 11, 2013; and

WHEREAS, the Applicant was required to post this cash bond to guarantee the drainage improvements within the Township Right of way; and

WHEREAS, the Engineering Department has inspected the road opening work, and found it to be acceptable.

NOW THEREFORE, BE IT RESOLVED by the Mayor and Council of the Township of Randolph, County of Morris, State of New Jersey that it is recommended by Raffaele Carchia, Engineering Administrator that the Cash Road Opening Bond in the amount of $500.00 be refunded to THE ENTECH GROUP, INC., 400 MORRIS AVE., SUITE 265, DENVILLE, NJ 07834.

13. Social Affair Permit for St. Andrew Greek Orthodox Church, 1447 Sussex Turnpike, Randolph October 19, 2013, 6 p.m. to 11 p.m.

14. Raffle License, Medhen Orphan Relief Effort—M.O.R.E. on November 9, 2013 at St. Matthew the Apostle Church, Dover Chester Road, Randolph from 7:00 p.m. to 11:00 p.m.

H. UPCOMING EVENTS

  1. Morris County League of Municipalities—Lake Hopatcong Yacht Club—September 18th at 5:30 p.m.
  2. Hammer for Habitat, 9 am Saturday, September 28, 2013 at the ReStore
  3. Clean Communities Day, Saturday, September 28, at the Municipal Building, 8:30 am to 12 noon
  4. Cell Tower Info Center 7 p.m., Tuesday, October 15, 2013 at the Municipal Building
  5. Chamber Networking Luncheon, Thursday, October 17, 2013, 11:30 am at The Skylands

I. DISCUSSION ITEMS

1. Naming the 90 Acre Tract on Calais Road

Manager Lovell stated that it is a 90 acre tract that will be a future recreational facility. He suggested creating a Council work group to determine a process for naming the park and for its future use. From there the process can move forward to involve other groups such as the Parks Committee. Mayor MacArthur asked which Council members were interested in being involved with this work group. Councilwoman Veech, Councilwoman Carey and Councilman Hirniak will form the work group, with Councilman Hirniak as the chairperson. They will report back to the Mayor and Council with a process for naming the park as well as suggestions for its future use.

2. Community Garden—Joanne Veech

Councilwoman Veech presented her recommendation on how to move forward with a thriving community garden while engaging citizens in a smooth running operation. There was some discussion on the process. Manager Lovell explained that the proposal needs to be submitted in time for the next budget cycle in order to set aside funds for building the garden.

Councilwoman Veech made a motion to form a temporary committee to create and present a proposal to the Township Council for a community garden. Once the proposal is accepted by the Township Council, a formal subcommittee of the Parks Committee will be established. The temporary committee will present the slate of names for the formal subcommittee to the Township Council for selection of formal committee members. The written proposal will be presented to the Township Council by the end of November. Councilwoman Carey seconded the motion, and the following roll call vote was taken:

AYES:
Councilwoman Carey
Councilman Guadagno
Councilman Hirniak
Councilman Napoliello
Councilwoman Veech
Deputy Mayor Loveys
Mayor MacArthur

NAYS: None

3. Open Space Dedications—Lake Cherokee, Heritage Village X, and Edgewood Terrace, Heritage XI

Manager Lovell explained that there are several remaining properties currently Heritage 55 project and related Heritage projects. They were initially going to be part of the golf course to be developed by Mr. Campo, that golf course will not be developed so now some of it is to come to the township and some of it is to go to a homeowners association. The Manager stated that there are problems with the lots and that he and Ed Buzak will be meeting with Mr. Campo and his attorney soon to hopefully resolve the issues. The properties will need baseline environmental studies, they will need to be surveyed, and title searches need to be completed. There are two properties that will go to the Quail Run Homeowners’ Association; however, the Manager questioned whether they would want them once they receive tax bills. He asked the Council to consider allowing him to contact the Quail Run Homeowners’ Association and ask if they would prefer the properties to be part of the municipal inventory of open space. There was discussion on the use of these properties by the Quail Run Homeowners’ Association as these properties were preserved as open space.

Mayor MacArthur asked the Council members if they were agreeable to having Manager Lovell contact the Quail Run Homeowners’ Association and give them that option. The Council members said they were agreeable to the proposal.

4. Cancelling the November 21 Council Meeting and Rescheduling for November 26 at 7:30 p.m.

After a short discussion about the timing of the return from the NJ State League of Municipalities Convention, it was decided the Council meeting would remain on November 21st but the time would change to 7:30 p.m.

5. Update on the Water Agreement with Dover

Manager Lovell explained that Dover has now requested a much simpler agreement than what they had initially requested. The Manager is rewriting the agreement with information provided by Keli Gallo. Manager Lovell reported that he had just received the Morris County MUA agreement. Both agreements should be ready for the Council by next month.

J. OPEN TO THE PUBLIC

Seeing no one from the public, the public portion was closed.

K. COUNCIL COMMENTS

Councilman Guadagno reported that the Environmental Commission meeting was cancelled. He also reported that the Wall Committee meets Friday, the 27th at 9:30 a.m.

Councilman Napoliello reported that the Country Fair was on schedule and that they still needed more vendors and yard sale participants.

Deputy Mayor Loveys reported that at the recent Recreation Committee meeting they reported that by having online registration it has been more difficult finding volunteers and coaches. They decided that during sports registration periods, they will also have registration during a late night Thursday. Also reported was that there has been continued emphasis on concussion awareness, and educational training for volunteer coaches. Deputy Mayor Loveys reported that Parks Committee changed the name of Stonybrook fields on the other side of Park Avenue to the Park Avenue fields. Mayor MacArthur felt that only the Council should be naming properties. Manager Lovell said that he would speak with Russ Newman.

Deputy Mayor Loveys also reported that recreation program numbers continue to be down, but some of that is demographic. Family memberships at Randolph Lake, both resident and non-resident were substantially down this summer. The day camp registrations were dropping but the camp season was extended by one week with a travel camp. The travel camp was full and it restored some of the numbers. Deputy Mayor Loveys reported that Jeanne Montemarano is going to take on revamping and updating the whole day camp program.

Councilwoman Carey reported that Jonathan Gold attended the last Parks Committee meeting with his camp supervisor and they presented the plan for Camp Tamarack to the committee. She also reported that lightning at baseball games was also discussed. The young umpires at baseball games don’t have a lot of authority and when they call a game for lightning, often the coaches continue with the game. They discussed researching a lightning alert system, the possibility of more education for the coaches, and perhaps giving umpires more authority. Councilwoman Carey reported that she, Mayor MacArthur, and Chief Stokoe attended the Board of Education meeting. The Chief introduced himself and discussed working together with the schools. They have a Board of Education meeting the same night as the cell tower meeting. There was some discussion to clear up confusion they had, but they weren’t opposed.

Mayor MacArthur reported that Harry Ruiz was hired as the supervisor of security for the school system. He will be working with Chief Stokoe to develop protocols on security issues. They are asking the township to consider installing a traffic light at the schools. It was considered by the Council a decade ago and not acted on, but it’s been a long time and the population has grown. Currently a crossing guard is stopping traffic to let the busses out, but it’s not a safe situation. Mayor MacArthur told Harry to speak with Councilman Hirniak as he is the liaison to the Traffic Advisory Committee (TAC). The TAC could give input and possibly include the traffic engineer’s initial study from 10 years ago if Manager Lovell can locate the information.

Councilman Hirniak stated that at the next TAC meeting he will ask if they feel a signal is warranted and if so, what type of signal. He will share the information at a future Council meeting.

Councilwoman Veech reported that the Library bid was $400,000. The funding will come out of reserves. The renovation will increase space and modernize the furniture and interior. Since the Library will be 50 years old next summer, plans are being made for an acknowledgment of the milestone.

Mayor MacArthur provided an update on the search process for the Township Manager. The advertising has begun by including a posting in the job search section of the NJ League of Municipalities website. There will be an ad in the next edition of the NJ Municipal Manager’s Association publication, an ad in the Star Ledger, and some broadcast ads sent out to specific people.

L. EXECUTIVE SESSION

WHEREAS, Section 8 of the Open Public Meetings Act, Chapter 231, P.L. 1975 (N.J.S.A. 10:4-12) permits the exclusion of the public from a meeting under certain circumstances; and

WHEREAS, this public body is of the opinion that such circumstances presently exist,

NOW, THEREFORE, BE IT RESOLVED, by the Mayor and Council of the Township of Randolph, in the County of Morris, and State of New Jersey as follows:

1. The public shall be excluded from the remaining portion of this meeting.

2. The general nature of the subject matter to be discussed is as follows:

Jersey City v RVRSA

3. As nearly as can now be ascertained, the matter or matters to be discussed at this time will be disclosed to the public at such time and under such circumstances as are prescribed by law.

4. At the conclusion of the Executive Session, Council may reconvene in public session for the purpose of taking formal action.

Councilman Guadagno made a motion to enter into Executive Session at 9:25 p.m. Councilwoman Carey seconded the motion, and the following roll call vote was taken:

AYES:
Councilwoman Carey
Councilman Guadagno
Councilman Hirniak
Councilman Napoliello
Councilwoman Veech
Deputy Mayor Loveys
Mayor MacArthur

NAYS: None

Councilwoman Veech made a motion to return to Open Session at 9:35 p.m. Councilman Guadagno seconded the motion and the following roll call vote was taken:

AYES:
Councilwoman Carey
Councilman Guadagno
Councilman Hirniak
Councilman Napoliello
Councilwoman Veech
Deputy Mayor Loveys
Mayor MacArthur

NAYS: None

M. ADJOURNMENT

Councilwoman Veech made a motion to adjourn meeting at 9:35 p.m. Councilman Guadagno seconded the motion and the following roll call vote was taken:

AYES:
Councilwoman Carey
Councilman Guadagno
Councilman Hirniak
Councilman Napoliello
Councilwoman Veech
Deputy Mayor Loveys
Mayor MacArthur

NAYS: None