All meeting minutes posted on the township website are unofficial minutes. Official copies of minutes may be obtained from the township clerk.
Minutes: September 18, 2014
A. OPENING OF COMBINED MEETING
1. Call to Order
A regular meeting of the Randolph Township Council was called to order at 4:00 p.m. by Mayor Loveys. This meeting is held pursuant to the New Jersey Open Public Meetings Act. Adequate notice of the meeting has been provided by posting written notice of the time, date, location, and to the extent known, the agenda of the meeting in Randolph Township. This notice was posted on the bulletin board within Town Hall, it was filed with the Township Clerk, and it was provided to those persons or entities requesting notification. Notice was also provided to the Randolph Reporter and the Morris County Daily Record on December 5, 2013 by e-mailing them the annual resolution adopted by the Council on December 5, 2013. The annual resolution, including this meeting date, was advertised in the Randolph Reporter, the official paper of the Township of Randolph, and the Daily Record on December 12, 2013. The notice of the time change for this meeting was advertised in the Daily Record on September 15, 2014 and in the Randolph Reporter on September 18, 2014.
2. Roll Call
Councilman Hirniak (arrived at 6:45 p.m.)
Deputy Mayor Veech
Also present: Township Manager Mountain, and Ed Buzak and Keli Gallo from the Law Office of Edward Buzak.
3. Mayor Loveys led the Pledge of Allegiance.
B. MT. FREEDOM TOUR—4:00 PM
1. Agenda & Maps: See “Discussion” Below
The tour of the Mt. Freedom area included stops at Sussex Turnpike/Woodlawn, Kensington Square, Randolph Town Center Association/KAB Mt. Freedom, Heller Group, Carellen Pl./Nuko Terrace, Sussex Corridor, and Mt. Freedom Golf.
C. RETURN TO TOWN HALL
D. SWEARING IN CEREMONY—7:00 PM
Manager Mountain thanked everyone for attending. He commended the efforts of Chief Stokoe, Lieutenants Giuliani, Harzula, and Gomez for the work they have done in the past 12-18 months with all of the changes in the department.
1. Swearing In: Officer Jeremiah R. Crowley
Manager Mountain introduced Jeremiah “Reggie” Crowley and provided a brief background. Officer Crowley was sworn in.
2. Swearing In Sergeants: Edward Shivas, Brian McGaughran, and Matthew Rispoli
Manager Mountain introduced each of the new Sergeants and provided a brief background for each; each was sworn in.
On behalf of the Township Council, Manager Mountain congratulated the new Sergeants as well as the new officer, and welcomed Officer Crowley to Randolph Township.
Chief Stokoe thanked Manager Mountain, the Mayor and Council for their continued support of the Police Department. He expressed his pride and confidence in the new Sergeants. He also expressed his pleasure at having Officer Crowley join the organization. The Chief thanked all for attending and supporting the Police Department.
On behalf of the Township Council, Mayor Loveys congratulated the three Sergeants on their promotions. He welcomed Officer Crowley to the township. The Mayor expressed his appreciation for the other members of the Police Department in attendance for their support and loyalty.
E. OPEN TO THE PUBLIC
Judith Stewart of 114 Everdale Road thanked the Council for allowing the public on the tour.
Seeing no one further from the public, the public portion was closed.
F. MANAGER’S REPORT
Manager Mountain reported the following:
- Update on the state aid projects—Quaker Church project is going out to bid in the coming week and scheduled for an early November award. He had more discussions with Paul Ferriero about Millbrook Avenue. It was decided to work toward a spring/summer 2015 start for that project because there are some ramp improvements and drainage that from a design standpoint will take longer.
- Wildlife Management—the hunting program has resumed, with the bow hunting in specified areas of the township parkland. This year’s process for permitting went extremely well. The Manager and Councilman Guadagno, the Council liaison, were very pleased with the progress the committee has made over the years. The committee is working on memorializing some of their policies that have been in place since the program was established with regard to the assigned hunt. There is one concern about the hunt which will hopefully be resolved initially through a small meeting involving Councilman Guadagno, the Manager, Russ Newman, Russ Nee, and the property owner. If the concern is not resolved at the small meeting, it will be referred to the Wildlife Advisory Committee for further review.
- It is hoped that the litigation update that Deputy Mayor Veech requested at the last meeting will be on October 2nd, assuming it fits in with the other items on the agenda.
- Water & Sewer project updates—the Water Master Plan is moving forward; Hatch Mott MacDonald is the consultant. They are finishing their hydraulic modeling and their draft recommendations, and a final version of the plan is expected within the next 4-6 weeks. A presentation will be planned once it’s complete. Mac Spar Drive, which is a sewer extension project, is presently under design. The first draft of the design plan has been prepared and is under review. It is anticipated that the permit applications will be submitted to the DEP in the coming weeks. It is a special assessment project.
- Public Works—Shongum silt collection basin maintenance was underway and should be completed by Sept. 22nd. Also, the department will be coordinating maintenance activity on several retention basins in town; they will start with the basin on Darlene Court. It is hoped that they will get through the four scheduled basins this year, but it is weather dependent.
- If schedules permit, the Manager asked that Council members attend the ribbon cutting for the new meeting room at the Library and the Clean Communities Day.
G. APPROVAL OF MEETING MINUTES
1. Authorizing Approval of August 21, 2014 Regular Meeting Minutes
Councilman Guadagno made motion to approve the Council Meeting Minutes from August 21, 2014. Deputy Mayor Veech seconded the motion, and the following roll call vote was taken:
Deputy Mayor Veech
ABSENT: Councilman Hirniak
H. COMBINED ACTION RESOLUTIONS
Item #2: Councilman Forstenhausler asked if the bulletproof vests were being purchased this year or next. Manager Mountain explained that it is for this year; this Resolution allows for an adjustment to the budget to enable the purchase for this year and accept the grant.
Item #3: Mayor Loveys asked for clarification. Manager Mountain explained that there is an agreement in place with the MUA which is there to provide a stable market for pricing of the recyclables and avoid potential market spikes. There are changes anticipated in 2015, the primary two being the single stream and the privatization. The township is looking to anticipate both of those items with this agreement. There was some discussion on the single stream recycling.
Councilman Guadagno made a motion to accept the Combined Action Resolutions. Councilman Forstenhausler seconded the motion, and the following roll call vote was taken:
Deputy Mayor Veech
ABSENT: Councilman Hirniak
1. Refund Outside Tax Sale Certificate for Block 81, Lot 67 to Stuart Lasher—$432.09
WHEREAS, Outside Tax Sale Certificate #1958 held by Stuart Lasher, assessed to John/Lori Falduto, Block 81, Lot 67, 115 Dover-Chester Road; and
WHEREAS, the above mentioned Tax Sale Certificate has been redeemed through the Tax Collector, including principal and interest in the amount of $332.09, and premium in the amount of $100.00.
NOW, THEREFORE, BE IT RESOLVED, by the Mayor and Council of the Township of Randolph, County of Morris, that the Treasurer be instructed to refund $432.09 to Stuart Lasher holder of Tax Sale Certificate #1958.
2. Authorizing the Insertion of Revenue and Appropriation into 2014 Budget for a Bulletproof Vest Grant—$8,137.42
WHEREAS, NJSA 40A:4-87 provides that the Director of the Division of Local Government Services may approve the insertion of any special item of revenue in the budget of any county or municipality when such item has been made available by law and the amount was not determined at the time of the adoption of the budget; and
WHEREAS, the Director may also approve the insertion an item of appropriation for an equal amount;
NOW, THEREFORE, BE IT RESOLVED, that the Council of the Township of Randolph, in the County of Morris, New Jersey, hereby requests the Director of the Division of Local Government Services to approve the insertion of an item of revenue in the budget of the year 2014 in the sum of $8,137.42, which is now available from the FY 2014 US Department of Justice Bulletproof Vest Partnership Grant; and
BE IT FURTHER RESOLVED, that the like sum of $8,137.42 is hereby appropriated under the caption 2014 US Department of Justice Bulletproof Vest Partnership Grant; and
BE IT FURTHUR RESOLVED, that the sum of $4,068.71 representing the amount required for the municipality’s share of the aforementioned undertaking or improvement, appears in the capital budget of the year 2014 captioned Ordinance #17-14 - Purchase of Bulletproof Vests and is hereby appropriated as the town match for said purpose; and
BE IT FURTHER RESOLVED, that the above is the result of a federal grant of $8,137.42 from the US Department of Justice Bulletproof Vest Partnership Act Grant.
3. Authorizing the Mayor to Execute the Contract Addendum 1 with Morris County Municipal Utilities Authority Providing for the Disposal of Paper Recyclable Material
WHEREAS, the provisions of the New Jersey Mandatory Source Separation and Recycling Act, P.L. 1987, c.102, require every municipality in the state to provide for the source separation and recycling of marketable materials generated from residential premises within its jurisdiction; and
WHEREAS, pursuant to the Act, the municipality has adopted and enforces mandatory source separation ordinances for recyclable materials; and
WHEREAS, the Morris County Municipal Utilities Authority (“MCMUA”) desires to assist municipalities in meeting their recycling goals pursuant to the Act by providing an outlet for the disposal of recyclable material; and
WHEREAS, the Randolph Township Council wishes to authorize the Mayor to execute Addendum 1, attached hereto, to the agreement with Morris County Municipal Utilities Authority for marketing of recyclable material which provides for the addition of Fiber (paper) recyclable material; and
WHEREAS, Addendum 1 shall supersede the Agreement for Marketing of Recyclable Materials executed on March 15, 2011 between Randolph Township and the MCMUA; and
WHEREAS, Attachment A to the Randolph Township/MCMUA agreement, titled Marketing of Recyclable Materials Contract between the Morris County Municipal Utilities Authority and FCR Morris, LLC dated November 23, 2010 remains in effect and unchanged.
NOW, THEREFORE, BE IT RESOLVED that the Randolph Mayor is authorized to execute the contract amendment as attached in Addendum 1.
4. Raffle License, Off-Premise Merchandise, Randolph Engine Company #5, 118 West Hanover Avenue, Randolph, NJ on January 19, 2015 at 7:30 p.m.
I. UPCOMING EVENTS
- YMCA Birthday BBQ Bash on September 19th from 2 p.m. - 7 p.m. RSVP to 973-366-1120 x38
- Library Meeting Room and Renovation Dedication & Ribbon Cutting Ceremony on Saturday, September 20th at 11 a.m.
- Clean Communities Day on Saturday, September 27th at 9 a.m.
- Randolph Engine Company #5 Casino Night on Saturday, September 27th from 7:30 - 10:30 p.m.
- Kiwanis Park Ribbon Cutting on Tuesday, October 7th at 6:00 p.m.
- Country Fair on Saturday, October 11th, at Town Hall, 502 Millbrook Ave. from 10 a.m. - 5 p.m.
J. DISCUSSION ITEMS
1. Mt. Freedom Tour—Work Session
Darren Carney reviewed the development history of Mt. Freedom. He described each of the areas viewed during the tour, and explained what is currently planned for each.
There was a brief discussion on the sewers to which some of the properties are currently connected, and where the county basin is going to be located.
Manager Mountain explained that finalizing the agreements with Butterworth are critical to the development of the area moving along. When Ed Buzak returns, the Manager is going to suggest that he push for a meeting with the developer’s attorney to get an update on the project. Manager Mountain reported that the design work on Phase III is moving along. Once that is complete, the permitting work can begin, and budget planning can move ahead. The communication with the county regarding Hanover Avenue will be very important; Darren Carney has already contacted the county to begin the dialogue. He felt it would be wise to have a meeting with officials from the county as well as from the Township Council, and himself and Darren. Manager Mountain stated that regarding the Sussex Turnpike/Woodland area, Darren suggested looking at some ordinance options that could be considered for the zoning in that area to help facilitate what the township would like to see. It would initially be worked on from a staff level and then look at rezoning requests to make sure there is consistency across the board. The Manager felt it might be a good idea to form a Council workgroup to talk specifically about the consistency in what the Council wants as well as the Planning Board. In 2015 there will also be a Master Plan reexamination so the timing is good for looking at the overall planning for the township.
There was some discussion on the look of the future developments and to maintain consistency with recent building projects in keeping with the Colonial look. The Master Plan should contain specific information on the expected look of future projects, including pictures of designs.
There was also a suggestion that with the gas and water lines going in, the township might want to offer residents the option to hook into those lines.
Manager Mountain thanked Darren Carney for the tour and work session.
K. OPEN TO THE PUBLIC
Seeing no one from the public, the public portion was closed.
L. COUNCIL COMMENTS
Mayor Loveys asked the Council if it was clear that if there was interest, up to two student liaisons would be allowed for committees; the Council agreed. There was some discussion on whether there should be a grade level distinction for liaisons.
Councilman Forstenhausler reported that he attended the Recreation Committee meeting recently and they are now receiving reports from each of the different sports programs with updates on their programs. There was also discussion at the committee meeting about the lip of the grass on the baseball infield possibly causing injuries; the committee will investigate and determine what to do with the infield grass.
M. EXECUTIVE SESSION
There was no Executive Session.
Councilman Guadagno made a motion to adjourn the meeting at 8:10 p.m. Councilwoman Carey seconded the motion, and the following roll call vote was taken:
Deputy Mayor Veech