502 Millbrook Avenue, Randolph, NJ 07869-3799
Tel: 973.989.7100Fax: 973.989.7076

All meeting minutes posted on the township website are unofficial minutes. Official copies of minutes may be obtained from the township clerk.

Minutes: September 27, 2007

A regular meeting of the Randolph Township Council was called to order at 7:00 p.m. by Mayor Obremski. This meeting is held pursuant to the New Jersey Open Public Meetings Act. Adequate notice of the meeting has been provided by posting written notice of the time, date, location and, to the extent known, the agenda of the meeting in Randolph Township. This notice was posted on the Bulletin Board within Town Hall, it was filed with the Township Clerk, and it was provided to those persons or entities requesting notification. Notice was also provided to the Morris County Daily Record and the Randolph Reporter on January 5, 2007 by emailing them the annual resolution adopted by the Council on January 4, 2007. The annual resolution, which included this meeting date, was advertised in the Morris County Daily Record, the official newspaper of the Township of Randolph, and in the Randolph Reporter on January 11, 2007.

PRESENT:
Councilman Algeier (arrived at 7:20 p.m.)
Councilman Alpert
Councilman Metz
Councilman Napoliello
Deputy Mayor Mitsch
Mayor Obremski

ABSENT: Councilwoman Price

Also present: Township Manager John Lovell and Township Attorney Edward Buzak

Mayor Obremski led the Pledge of Allegiance.

SPECIAL RECOGNITIION OF RANDOLPH EAST TWELVE YEAR OLD BASEBALL TEAM—NEW JERSEY STATE CHAMPIONS

The Township Council recognized the members of the Randolph East Twelve Year Old Baseball Team and congratulated them and their parents for their commitment and for bringing the community together. The Mayor read the following proclamation into the record:

WHEREAS, __________, a member of the Randolph East 12-Year Old Little League Baseball Team, completed a highly successful 2007 season; and

WHEREAS, the Randolph East 12-Year Old Little League Baseball Team was District 1 Champions, Section 1 Champions, and 2007 12-year old New Jersey State Champions; and

WHEREAS, the coaches and members of the Randolph East 12-year old Little League Baseball Team have brought recognition to themselves, their state, school, and their community.

NOW, THEREFORE, BE IT RESOLVED by the Township Council, Township of Randolph, County of Morris, State of New Jersey, that the Randolph East 12-year old Little League Baseball Team be congratulated for its outstanding athletic achievement.

The above proclamation, a medal, and a township pin were distributed to the following players: Jeff Anderson, Thomas Asbaty, Gino Capalbo, Andrew Conklin, Connor Damiano, Kevin Delaney, Trevor Incledon, Sam Kaplan, Patrick Kelly, Kyle Mahoney, and Darin Sorgi.

Adjourn to Conference Room for Balance of Meeting

Re-Convene in Conference Room

APPOINTMENTS

Councilman Napoliello made a motion to nominate Erica Metz to the Community Services Advisory Committee as the student member for a two year term. Councilman Alpert seconded the motion, and the following roll call vote was taken:

AYES:
Councilman Algeier
Councilman Alpert
Councilman Napoliello
Deputy Mayor Mitsch
Mayor Obremski

NAYS: None

ABSTAIN: Councilman Metz

ABSENT: Councilwoman Price

COMBINED ACTION RESOLUTIONS

Councilman Algeier made a motion to approve the combined action items. Deputy Mayor Mitsch seconded the motion, and the following roll call vote was taken:

AYES:
Councilman Algeier
Councilman Alpert
Councilman Metz
Councilman Napoliello
Deputy Mayor Mitsch
Mayor Obremski

NAYS: None

ABSENT: Councilwoman Price

A. Rejection of Bids Received for Mobile Data Collector—Neptune MRX920 or Equivalent

R-252-07

WHEREAS, bids were received on September 25, 2007, for a Mobile Data Collector—Neptune MRX920 or equivalent; and

WHEREAS, eight (8) bids were mailed and one was received along with one “No Bid”; and

WHEREAS, Rio Supply, Inc., dba SLC Meter East, was the sole bidder and neglected to include their Non-Collusion Affidavit, making them non-responsive; and

NOW, THEREFORE BE IT RESOLVED by the Mayor and Township Council, Township of Randolph, County of Morris, State of New Jersey, that the bid for Mobile Data Collector—Neptune MRX920 or equivalent be rejected and the contract re-bid.

OPEN TO PUBLIC

Judith Stewart, 114 Everdale Road, thanked the Manager for his response to her question at a prior meeting regarding commercial recycling requirements.

Seeing no one else from the public, the public portion was closed.

COUNCIL AND MANAGER REPORTS

Councilman Napoliello attended a Raritan Highlands Compact Meeting along with the Township Manager, who lobbied a member of the Highlands Committee asking him to look into the Heritage 55 situation and got the Committee to agree to take a look at the proposed project. The Councilman noted that the county is working on a wastewater management plan that they hope will cover all of Morris County by year end. Councilman Napoliello reported that the MAC Committee would like to increase the salary for the administrative position, both he and the Manager believe it to be a good idea, there is money in their account to cover this increase, and asked for the Council’s support.

Councilman Napoliello made a motion to increase the salary for the MAC Administrator to $12,000.00 by utilizing the funds that are already in the MAC budget. Councilman Alpert seconded the motion.

Councilman Algeier stated that the MAC Committee fights the war on drugs in our community and they run a good program, so he supports the increase.

The following roll call vote was taken:

AYES:
Councilman Algeier
Councilman Alpert
Councilman Metz
Councilman Napoliello
Deputy Mayor Mitsch
Mayor Obremski

NAYS: None

ABSENT: Councilwoman Price

Councilman Alpert reported that he attended the opening of the new health center on West Hanover Avenue along with the Assistant Manager and Health Officer. He sees this new building as being beneficial to Randolph since that site will operate as their headquarters and also will be where the Haz-Mat team for Morris County will be housed.

Councilman Metz noted that the billboard donated by Herold Jewelers is now being used to remind Randolph to slow down on the roads. The Councilman reported that police officers are beginning to stop students pulling out of the high school parking lot who are driving under provisional licenses and carrying too many people in the car.

Deputy Mayor Mitsch attended a Community Services Committee meeting and noted that the seniors are looking for more transportation to different events, specifically bingo night. There has been an increased demand placed on the two senior buses for medical trips due to the Sunrise Assisted Living Facility. The seniors are still trying to get insurance for the volunteer drivers. The Deputy Mayor noted that the Senior Dinner will be on December 2 at the high school from 12:00 noon to 3:00 p.m.

Mayor Obremski noted that this is the first paperless Council meeting and asked for the public’s patience while they become accustomed to the new system.

Manager Lovell noted that the Heritage 55 application will be going to the full Highlands Council next week and asked for the Council’s authorization that he attend the meeting on behalf of Randolph.

The Council gave approval for the Manager to attend the meeting.

PRESENTATION—ARCHITECT TIINA VASKA—ANIMAL SHELTER CONCEPT PLAN

Manager Lovell introduced Tiina Vaska, the architect working on the revisions to the animal shelter.

Ms. Vaska presented her conceptual design for the animal pound renovation, including the following points:

  • Concept is to build forward and leave the foundation as is
  • Roof is a concern; structural integrity still in tact; water damage, mold, and ventilation is a huge issue
  • Sound building, concrete block, it will last forever
  • Function of building is housing of animals
  • Need to expand because of existing conditions there
  • Presently 1,000 square feet; need to expand upon that to provide a humane environment for the animals, a safe and healthy atmosphere for employees, and become conducive for adoptions
  • Direction she takes is from staff and township
  • Staff input has been invaluable; some of their concerns are ventilation, overcrowding with the cats, lack of air conditioning
  • Council direction has been economics
  • Aesthetically looking for a barn-like concept
  • Consulted with other professionals including heating and ventilation engineers
  • Maintenance-free facility, efficient facility in terms of how it functions
  • Reviewed existing floor plan
  • Reviewed proposed floor plan including 900 square foot addition
  • Presented a budget proposal based on existing building of 1,000 square feet and a proposed additional 900 square feet
  • Need to find optimal design that optimizes function and price
  • On top of construction budget comes permits, bonds, professional fees, conceptual design contingency reflecting fact that this is conceptual; deciding on finishes and details can control budget

Bob Gordon, a member of the Friends of the Randolph Pound, spoke about the group and their support for a new facility.

PRESENTATION—ARCHITECT BEN HORTON—VFW RENOVATION

Manager Lovell introduced Ben Horton, a local architect who is presenting proposed renovations to both the VFW building on Carrell Road and the Municipal Building.

Mr. Horton’s presentation on the VFW building including the following:

Option 1:

  • Visually restructure front stoop to create a porch-like effect creating a nice backdrop for the monument
  • Renovate front porch and create side entry with vestibule
  • Enter through side on grade so it’s handicapped accessible into vestibule
  • Wheelchair lift for access to any level
  • Handicapped toilet on lower floor
  • Upstairs stacked toilets
  • Enlarged portico with guard rail

Option 2:

  • Very similar with front porch idea except took vestibule out and entry in rear of building
  • Security for three doors might be overwhelming

Option 3:

  • Evolution of concept one
  • Side entry but took vestibule out and added front vestibule addition maintaining front look to the building
  • Created new entry door for handicapped
  • New addition happens in front of building with lift going downstairs
  • Side entry remains in same location but creates a covered porch
  • Took away three stairs at entry, took it up to the same level as the main floor even with foyer
  • Creating a new hallway and foyer that is much more generous
  • Creating a break-out area

Site Plan:

  • Currently the monument is very close to the building and c-shaped driveway
  • Creating a large plaza, outdoor space for the monument
  • Carve out larger lawn space in back of building for possible gazebo or other recreational area
  • Create large paved patio space near monument
  • Proper landscaping comparable to improved neighboring houses
  • On lower part of building freshen up with new window trims and details to enhance traditional look in line with other houses on street

Mr. Horton provided an estimated budget for concept one at $155,000.00 and concept three at $188,000.00, although neither price incorporates a new roof.

The Manager noted that currently there is no designated use for the main level of the buiding, however he believes that once renovations are completed and the building becomes more attractive and handicapped accessible, more programs will be interested in using the space.

Judith Stewart, 114 Everdale Road, asked about provisions for handicapped patrons. She also noted that library programs will most likely not be held at the new VFW because most people attending the programs also come to use the library.

Lee Whilden, 82 Radtke Road, asked about the possibility of installing a ramp from the first floor to the top level.

Mr. Horton responded that ramp requirements would necessitate a ramp about 75 feet long.

PRESENTATION—ARCHITECT BEN HORTEN—COURT AND POLICE

Manager Lovell stated that he had discussions with his staff and the police to determine departmental needs while also bringing the court room up to state mandated standards.

Mr. Horton’s presentation including the following:

Option 1:
Upstairs:

  • Court room addition off the rear center of the building requiring excavation of underground gas tanks and relocation and bending of driveway; go out 30 feet from the existing building; remove existing stairs on either side of area; code is very descriptive on the exact dimensions for the court room and drawings reflect that code requirement; will hold 163 people
  • Judge’s chambers located to left of addition; can be secured; will house own bathroom; direct connection to his desk area; bullet-proof construction
  • Stairs on right to defendant’s side accesses directly to lower level; wheelchair lift; wide stairway for officer safety
  • Finance department counters move to main corridor with transaction windows
  • Existing conference rooms will be space for nursing staff and waiting area; clinics have very specific protocol
  • Other side will be Mayor’s office and council office
  • Court secretaries will have expanded space and new transaction window
  • Central copier area/mailroom area with additional storage

Downstairs:

  • Addition under 30 foot court room addition
  • Moved front door to the left and increase lobby space
  • Connection to both floors without having to go outside
  • Visual link between record bureau, dispatch and lobby
  • Addition of second waiting area
  • Visiting office area
  • Addition of handicapped toilet accessible to public
  • Create central corridor
  • Training room located off central corridor
  • Create office space for each department function
  • Standardizing work station areas—6X6 for officers, 8X8 for sergeants
  • Increase locker area space
  • Relocated computer room
  • Create dedicated lunch room/informal meeting area
  • Garage under new addition
  • Double existing armory
  • Create secure corridor for prisoner movement
  • Create evidence storage zone/additional archive space

Concept 2:
Upstairs:

  • Adding court room to right of building that would hold approximately 190 people; dedicated entry toward front of property; about 68 feet and additional 6 feet for stairwell
  • Additional parking along front with handicapped parking spaces
  • Court staff moved to location near new court room in secured area
  • Provide public toilet for court area in secured zone
  • Relocate lunch room to middle of building
  • Nurses and mayor office similar to option 1
  • Central copier area
  • Similar finance department
  • Elevator constructed in one of the stairways

Downstairs:

  • Substantial entry to police department
  • Create new garage entry at current work out space—processing area for prisoners
  • Relocate Detective Bureau
  • Relocate Community Services group
  • Create central corridor in police department with office space and central muster room and meeting space off the corridor
  • Relocate workout room and training area close to locker rooms
  • Flexibility for archiving
  • Relocate computer room to central location
  • Create substantial entry into police lobby with public restroom
  • Enlarge dispatch area
  • Created separate entrance for officers

After the presentations, the Council discussed the various options presented and offered suggestions for future presentations.

REVIEW AND SET PROPOSED AGENDA FOR OCTOBER 2, 2007 REGULAR MEETING

Manager Lovell reviewed the proposed agenda with the Council.

OPEN TO PUBLIC

Hearing no one from the public, the public portion was closed.

COUNCIL AND MANAGER COMMENTS

Councilman Napoliello congratulated the Manager and his staff for closing on the Mishkin property.

Manager Lovell responded that the Township Attorney’s office should be congratulated as well.

Manager Lovell stated that he thought the plans presented by the architects were done well. He did note that the price for the animal shelter seemed high and he would like to work with the staff to see what their thoughts are.

EXECUTIVE SESSION

There was no Executive Session this evening.

ADJOURNMENT

The Mayor adjourned the meeting at 10:40 p.m.

Donna Marie Luciani
Township Clerk