Meeting Rooms
Reserving the Meeting Room
Who can reserve the Meeting Room?
Community groups can reserve the Meeting Room by submitting the application form to the library director or assistant director. All programs shall be open to the public, and no admission fees, dues, or donations may be charged.
For your convenience, we have made the Application for Use of Meeting Room available online. To view it, you will need Adobe Reader software installed on your computer, version 4 or higher.
This is a “fillable form” and may be filled out on your computer. Please note that a fillable form isn’t the same as electronic filing and it is not possible to electronically submit a form—you must print it out after entering the information. Complete instructions are provided on the first page of the application.
When can the room be reserved?
The Meeting Room can be booked up to two months in advance. It is available only during regular library hours, since there is no separate entrance to the room.
Attendance
Maximum capacity is 74 individuals seated in chairs or 125 children seated on the floor. Children’s and youth groups (under age 14) may use the room provided there is one supervising adult for every 5 children.
Refreshments
Pre-packed refreshments may be served, such as covered containers of coffee, water bottles, and simple snacks. The Meeting Room does not have a kitchen, sink or lavatory. Smoking and alcoholic beverages are not permitted.
Fees
- Non-profit organizations based in Randolph Township are not charged a fee.
- Schools for adult education will pay a mutually agreed fee.
- Non-profit organizations not based in Randolph Township will pay a rental of $25.00 per meeting. (501C3 status is required.)
- Profit-generating agencies and businesses will be charged a non-refundable rental fee of $50.00 per hour, two-hour minimum requirement.
- Fees must be included when the application form is submitted.
Reserving the Quiet Study/Literacy Tutoring Room
Community groups and literacy tutors can reserve the Quiet Study Room up to two months in advance by giving their requests to the director or assistant director. When the room is not reserved, individuals or small groups may use it for quiet study. A form should be submitted after each meeting so that the library can compile statistics of usage. (A supply of forms is kept in the room.)
Maximum capacity is 16 persons seated at tables.
No fee is charged for use of this room.
Enjoying the Gazebo and Lawn
Between the library and the Senior Community Center is a small park with a gazebo and lawn area used for our summer music concerts, storytimes, and other programs. You may visit it to enjoy the gliders, small children’s playground, picnic tables, and charcoal grilles.