All meeting minutes posted on the township website are unofficial minutes. Official copies of minutes may be obtained from the township clerk.

Minutes: April 19, 2018

A. OPENING OF REGULAR MEETING

1. Call to Order

A regular meeting of the Randolph Township Council was called to order at 7:00 p.m. by Mayor Forstenhausler. This meeting is held pursuant to the New Jersey Open Public Meetings Act. Adequate notice of the meeting has been provided by posting written notice of the time, date, location and to the extent known, the agenda of the meeting in Randolph Township. This notice was posted on the Bulletin Board within Town Hall, it was filed with the Township Clerk, and it was provided to those persons or entities requesting notification. Notice was also provided to the Randolph Reporter and the Morris County Daily Record on November 17, 2017 by emailing them the annual resolution adopted by the Council on October 10, 2017. The annual resolution, which included this meeting date, was advertised in the Randolph Reporter, the official newspaper of the Township of Randolph on November 23, 2017, and in the Daily Record on November 21, 2017.

2. Roll Call

PRESENT:
Councilwoman Carey
Councilman Guadagno
Councilman Napoliello
Councilwoman Veech
Deputy Mayor Loveys
Mayor Forstenhausler

ABSENT: Councilman Tkacs

Also present: Township Manager Mountain, and Keli Gallo from the Buzak Law Group

3. Pledge of Allegiance

Mayor Forstenhausler led the Pledge of Allegiance.

B. PRESENTATION/PROCLAMATION

1. Proclamation—Buddy Poppy Distribution

Mayor Forstenhausler presented the proclamation and read:

BUDDY POPPY DISTRIBUTION MAY 1 THROUGH MAY 30, 2018

WHEREAS, the annual distribution of Buddy Poppies by the Veterans of Foreign Wars of the United States has been officially recognized and endorsed by governmental leaders since 1922; and

WHEREAS, VFW Buddy Poppies are assembled by disabled veterans, and the proceeds of this worthy fund-raising campaign are used exclusively for the benefit of disabled and needy veterans, and the widows and orphans of deceased veterans; and

WHEREAS, the basic purpose of the annual distribution of Buddy Poppies by the Veterans of Foreign Wars is eloquently reflected in the desire to “Honor the Dead by Helping the Living.”

NOW, THEREFORE, I, Mark Forstenhausler, Mayor of the Township of Randolph, do hereby urge the citizens of this community to recognize the merits of this cause by contributing generously to its support through a donation for Buddy Poppies from May 1 through May 30, 2018, which are symbols of appreciation for the sacrifices of our honored dead.

FURTHER, I urge all patriotic citizens to wear a Buddy Poppy as mute evidence of our gratitude to the men and women of this country who have risked their lives in defense of the freedoms which we continue to enjoy as American citizens.

Mayor Forstenhausler added that there was also a pamphlet distributed by the VFW to remind everyone that May 1st is Loyalty Day.

C. OPEN TO THE PUBLIC

Seeing no one from the public, the public portion was closed.

D. MANAGER’S REPORT

Manager Mountain reported the following:

• Meeting regarding Quaker Church Road/Dover Chester Road Intersection—he coordinated a meeting with the County Engineer to review the concerns regarding the intersection at Dover Chester Road and Quaker Church Road raised at a prior Council meeting by township resident David Timpanaro. He attended the meeting along with County Engineer Chris Vitz and his assistant, township Engineer Paul Ferriero, representatives from the Police Department, and Mr. Timpanaro. Concerns related to the intersection were reviewed, and discussed were a number of alternative solutions to address the issues. Chris Vitz agreed to prepare a design proposal for some changes to the striping and signage at the intersection that all felt would improve the situation. They will meet again in the coming weeks to review the plan, and if it meets with everyone’s approval, the changes will be put into effect.
• Meeting regarding the Freedom Festival—he met with Janine Myers from Kiwanis, and Russ Newman to review plans for this year’s Freedom Festival; it is scheduled for June 28th - 30th. The parade and fireworks will be on June 30th. Discussed were ways the township could work with Kiwanis to better promote this year’s event and stimulate increased attendance. Also discussed was the development of a survey to collect additional information from the community about the event that could be utilized to guide event planning in future years.
• Meeting regarding resident interest in public transportation options for commuters—he and Councilwoman Veech met with two local residents who expressed interest in the township’s efforts to identify alternative public transportation options for residents who commute. It was a very positive meeting, with the collection of some excellent feedback and shared ideas. They advised the residents that a meeting is scheduled for the end of the month with the non-profit Transoptions. At that meeting a strategy will be developed for collecting more information on the need, as well as options for serving that need. The township will keep the residents in the loop as they proceed with Transoptions, and will look to utilize them as a resource to help connect with the members of the community for whom this issue is important.
• Winter Storm Jonas Reimbursement—the township received notice this past week from FEMA that the reimbursement for Winter Storm Jonas (2016 winter storm) has been paid in full. The township’s total reimbursement for that storm was $132,186; the monies have been deposited in the Miscellaneous Unanticipated Revenue fund and will show up in the year end fund balance. He commended Bill Wagner for his management of the paperwork required to collect this reimbursement and persistence in making sure it was received.

E. BOARD OF EDUCATION PRESENTATION 2018-2019

Superintendent of Schools, Jennifer Fano, introduced Board of Education (BOE) members, Mr. Sheldon Epstein, Chairman of the Finance, Facilities & Transportation Committee; Mr. Ron Conti, President; Mr. Joe Faranetta, Vice President; and Mr. Gerald Eckert, Business Administrator and BOE Secretary. They presented the highlights of the school district’s 2018-2019 budget.

Deputy Mayor Loveys asked for clarification on the 5% toward special services. Mr. Epstein explained that it is the special education budget. He and Ms. Fano briefly explained the teaching and learning environment for the special education and transition students.

Councilman Guadagno asked how many students were part of the elementary ESL program. Ms. Fano explained that there were approximately 50 students; the degree of ESL curriculum that is required varies for each student.

Deputy Mayor Loveys asked if it was the school budget or the proposed referendum that will address the security vestibules at the elementary schools. Ms. Fano explained that the security vestibules in all of the schools are part of the budget; this project is not at all related to the referendum. Because that is a safety measure, and the district can be reimbursed by the state for 40% of the project, if the referendum passes, it would be removed from capital planning and moved into the referendum.

Deputy Mayor Loveys also asked about the procedure for students to enter the high school since adults need to sign in and show identification. Ms. Fano explained that procedures are being reviewed, but that they have become more stringent. She further explained the current check-in procedure for students.

There was a brief explanation about the referendum, but more details about specific projects in the budget as well as the referendum will be discussed with the Council during the summer. The date of the referendum vote will be October 2, 2018.

There was a brief discussion on the partnership between the schools and the police department for sharing information related to school safety.

Deputy Mayor Loveys thanked the superintendent and the members of the BOE for presenting their budget to the Council. He also thanked them for their time and effort in preparing the school budget. Mayor Forstenhausler echoed the Deputy Mayor’s sentiment, and added that he and the Deputy Mayor are liaisons to the BOE and meet with them throughout the year.

F. 2018 MUNICIPAL BUDGET ADOPTION/PUBLIC HEARING

1. R-95-18 Adoption of the 2018 Municipal Budget

Manager Mountain recognized Darren Maloney and the township staff for their efforts in creating the budget. He also thanked the Council for their support during the budget process. Manager Mountain highlighted the following:

• The process was guided by a set of questions:
  • Will any element create or compound Randolph’s budget challenges in 2019 and beyond?
  • How does the value of the reduction balance with the expectations on the municipal organization by the public?
  • If the expenditure is deferred for a year, can and will the township catch up in the future?
  • Will this decision make Randolph a stronger community five years from now?
• The 2018 Municipal Budget continues the township tradition of remaining below the state mandated caps. The budget is $786,431 below the 2% tax levy cap. The township ended 2017 with a fund balance of $7,614,789 and it is projected that this budget will regenerate additional surplus by the end of 2018.
• The Municipal Budget and Capital Improvement Program total this year is $32,295,169; it represents a 1.17% increase or $372,034 from the adopted 2017 budget.
• The budget is proposed to remain at the same level as in 2017.
• There is no increase in the municipal tax rate for 2018.
• The budget achieves all of the goals set at the outset of the process:
  • Maintain or enhance services while maintaining existing staffing levels.
  • Minimize the impact on the municipal tax rate.
  • Continue aggressive investment in support of the community’s physical infrastructure.
  • Manage use of surplus in support of budget towards non-recurring expenditures.
  • Maintain Randolph’s AAA bond rating.
• The salary and wage budget declined slightly from 2017.
• The capital improvement budget is increasing; this reflects the focus on infrastructure.
• The debt service is declining since the township is borrowing less, and paying for more things with cash.
• For the Municipal Tax per Person, Randolph is rated the 5th lowest of the municipalities in Morris County.
• The Water budget is $3,466,722; the Sewer budget is $4,713,168. The combined budget of $8,179,890 represents a 2.73% increase from the 2017 budget. The increase is driven by infrastructure projects planned in 2018.
• He and Darren Maloney will be conducting a review of the water fund to determine if the remaining fund balance in this utility is sufficient to absorb the aggressive capital plan proposed for coming years.
• The sewer fund surplus has been increased by design in anticipation of several large projects, as well as holding a reserve for the ongoing RVRSA litigation.
• The budget includes funding for:
  • The maintenance of core service levels in all departments.
  • The maintenance of core library and emergency service activities.
  • Implementation of year three of the Parks & Recreation Master Plan and year one of the Trails Master Plan in support of the township’s renowned parks and trail system.
  • Continued aggressive investment in the repair and overlay of township roadways.
• Capital funding for infrastructure/vehicles & equipment including:
  • Replacement of fire engine E52
  • Repairs and improvements to municipal facilities
  • Construction of a new township park on Calais Road
  • Continuation of the retaining wall replacement program
  • Meadowbrook water line replacement project
  • Shuman Road/Woodlawn Road sewer line extension
  • Upgrade of the CCM pump station
  • Replacement of Police & Public Works vehicles and equipment

OPEN TO THE PUBLIC

Seeing no one from the public, the public portion was closed.

R-95-18

Be it resolved by the Council of the Township of Randolph, County of Morris that the budget hereinbefore set forth is hereby adopted and shall constitute an appropriation for the purposes stated of the sums therein set forth as appropriations, and authorization of the amount of:

(a) $19,497,105.00 (Item 2 below) for municipal purposes, and
(b) $0.00 (Item 3 below) for school purposes in Type I School Districts only (N.J.S. 18A:9-2) to be raised by taxation and,
(c) $0.00 (Item 4 below) to be added to the certificate of amount to be raised by taxation for local school purposes in Type II School Districts only (N.J.S. 18A:9-3) and certification to the County Board of Taxation of the following summary of general revenues and appropriations.
(d) $903,870.00 (Sheet 43) Open Space, Recreation, Farmland and Historic Preservation Trust Fund Levy
(e) $1,466,941.00 (Item 5 below) Minimum Library Levy

It is hereby certified that the within budget is a true copy of the budget finally adopted by resolution of the Governing Body on the 19th day of April, 2018. It is further certified that each item of revenue and appropriation is set forth in the same amount and by the same title as appeared in the 2018 approved budget and all amendments thereto, if any, which have been previously approved by the Director of Local Government Services.

Council Guadagno, Councilman Napoliello, Councilwoman Veech, Councilwoman Carey, Deputy Mayor Loveys, and Mayor Forstenhausler all felt the budget was well planned, solid, and served the township well. Councilwoman Carey added that she was very happy that in two years there has not been an increase in the municipal tax levy. Deputy Mayor Loveys added that he was pleased that it was conservative, while maintaining township services. They thanked Darren Maloney and Manager Mountain for their efforts. Mayor Forstenhausler also thanked the township staff and the Council members for their time and effort with the budget.

Councilwoman Carey made a motion to adopt the 2018 Municipal Budget. Councilwoman Veech seconded the motion, and the following roll call vote was taken:

AYES:
Councilwoman Carey
Councilman Guadagno
Councilman Napoliello
Councilwoman Veech
Deputy Mayor Loveys
Mayor Forstenhausler

NAYS: None

ABSENT: Councilman Tkacs

G. APPROVAL OF MEETING MINUTES

1. Approving the Regular Meeting Minutes for February 15, 2018, March 1, 2018 and March 22, 2018

Councilman Napoliello made a motion to approve the regular meeting minutes for February 15, 2018, March 1, 2018 and March 22, 2018. Councilman Guadagno seconded the motion, and the following roll call vote was taken:

AYES:
Councilwoman Carey
Councilman Guadagno
Councilman Napoliello
Councilwoman Veech
Deputy Mayor Loveys
Mayor Forstenhausler

NAYS: None

ABSENT: Councilman Tkacs

2. Approving the Executive Meeting Minutes for February 15, 2018 and March 1, 2018

Councilman Napoliello made a motion to approve the executive meeting minutes for February 15, 2018 and March 1, 2018. Councilman Guadagno seconded the motion, and the following roll call vote was taken:

AYES:
Councilwoman Carey
Councilman Guadagno
Councilman Napoliello
Councilwoman Veech
Deputy Mayor Loveys
Mayor Forstenhausler

NAYS: None

ABSENT: Councilman Tkacs

H. COMBINED ACTION RESOLUTIONS

Item #2, refund tax sale certificate for 4 Drake Court—Councilman Guadagno noted that the dollar amount was not listed in the title; he realized it might have been a typo, but in the future he would like to see it included as part of the title.

1. Refund the Tax Sale Certificate for Block 81, Lot 27, 270 Center Grove Road to C&E Tax Lien Fund—$25,214.43

R-96-18

WHEREAS, Tax Sale Certificate #17-11 held by C&E Tax Lien Fund I/Christina t C/F, and assessed to Flanagan, Arlene F known as, Block 81, Lot 27 and also known as 270 Center Grove Road; and

WHEREAS, the above mentioned Tax Sale Certificate has been redeemed by Bryan W. Jones the guardian of Arlene F. Flanagan, owner of said property. The redemption includes principal and interest in the amount of $8,614.43 and the return of a premium in the amount of $16,600.00.

NOW, THEREFORE, BE IT RESOLVED, by the Mayor and Council of the Township of Randolph, County of Morris, that the Treasurer be instructed to refund the total amount of $25,214.43 to C&E Tax Lien Fund I/Christina T C/F, PO Box 5021, Philadelphia, PA 19111 the lien holder of Tax Sale Certificate #17-11.

2. Refund Tax Sale Certificate for Block 221, Lot 43, 4 Drake Court to US Bank cust. BV002

R-97-18

WHEREAS, Tax Sale Certificate #2070 held by US Bank cust BV002 Trst & Credtr, and currently assessed to US Bank Trust NA TRUS known as, Block 221, Lot 43 and also known as 4 Drake Ct.; and

WHEREAS, the above mentioned Tax Sale Certificate has been redeemed by Residential Cap Mtg. who represents the property owner. The redemption includes principal and interest in the amount of $3,774.02 and the return of the premium in the amount of $3,400.00.

NOW, THEREFORE, BE IT RESOLVED, by the Mayor and Council of the Township of Randolph, County of Morris, that the Treasurer be instructed to refund the total amount of $7,174.02 to US Bank cust BV002 Trst & Crdtr, 50 South 16th Street - Suite 2050, Philadelphia, PA 19102-2513 the lien holder of Tax Sale Certificate #2070.

3. Authorizing the Cancellation of Taxes for the 1st and 2nd Quarters of 2018 Due to Veteran Exempt Status for Block 119, Lot 110.68, 5 Mahogany Way

R-98-18

WHEREAS, Block 119, Lot 110.68 also known as 5 Mahogany Way and owned by Shave, Ellen; and

WHEREAS, on December 5, 2017 Mr. Glen Sherman, Certified Tax Assessor for the Township of Randolph and in accordance with N.J.S.A. 54:4-30 which allows for 100% exemption of property taxes for the surviving spouse of a disabled veteran who is approved by the United States Veterans Administration has exempted taxes effective January 1, 2018; and

WHEREAS, the Tax Collector of the Township of Randolph must remit (cancel) taxes for the 1st and 2nd quarters of 2018 in the total amount of $4,388.29;

NOW, THEREFORE BE IT RESOLVED, by the Mayor and Council of the Township of Randolph that this Governing Body acknowledges that said taxes for this parcel be remitted (cancelled).

4. Liquor License Renewal for the 2017-2018 and 2018-2019 Seasons for James B. Grecco

R-99-18

WHEREAS, an inactive license is a license that is not currently open and operating in a licensed premises and Grecco, James. B., (applicant), currently holds three inactive licenses/pocket licenses, and

WHEREAS, the Township of Randolph may renew an inactive/pocket license for two license terms following the date it became inactive, and

WHEREAS, if the license has been inactive for more than two license terms, the licensee must file a petition in affidavit form with the Director of the Alcoholic Beverage Control (ABC) setting forth what efforts have been made to site the license at an operating place of business and what specific plans are in place for activating the license in the future, and

WHEREAS, the municipality must accept the timely filed application and the fees, however, the license may not be renewed by resolution until a Special Ruling is issued by the Director which authorizes the municipality to renew the license; and

WHEREAS, the applicant has received the Special Rulings from the Director of the ABC for the respective premises, hereinafter designated, for the 2017-2018 and the 2018-2019 seasons commencing July 1st and ending June 30th, and

WHEREAS, the applicant has complied with all requirements of the Township of Randolph and the Statues and Rules and Regulations of the Department of Alcoholic Beverage Control by receiving the Special Rulings on their verified petitions to remain pocket licenses.

NOW THERFORE BE IT RESOLVED by the Township Council of the Township of Randolph, Morris County, New Jersey, that the following applications for renewal of the alcoholic beverage pocket licenses for the 2017-2018 and the 2018-2019 seasons be hereby granted:

NOW THEREFORE BE IT FURTHER RESOLVED that the Township Clerk is hereby ordered and directed to sign said pocket licenses in the name of the Township of Randolph and keep said licenses in the Clerk’s office.

5. Authorizing the Award of a Professional Services Agreement to Ferriero Engineering for Engineering, Construction Management and Inspection Services for the Calais Road Park Project—Not to Exceed $125,000

R-100-18

WHEREAS, the Township of Randolph (“Township”) requires Engineering, Construction Management, and Inspection services for the Calais Road Park Project; and

WHEREAS, Elizabeth Crescibene, Purchasing Agent, has determined and certified in writing that the value of these services will exceed $17,500; and

WHEREAS, the Township has agreed to retain Ferriero Engineering located at PO Box 571, 180 Main St, Chester, NJ 07930 to provide the necessary Engineering, Construction Management, and Inspection services for the Calais Road Park Project for a total amount not to exceed $125,000; and

WHEREAS, the fees will be billed on a time and material rate in accordance with the fee schedule in effect at the time of the work; and

WHEREAS, the term of this contract is until the project is fully completed; and

WHEREAS, the contract with Ferriero Engineering is for a total amount not to exceed $125,000 and was not solicited through receipt of sealed bids or competitive contracting, therefore the requirements of N.J.S.A. 19:44A-20.5 (Anti Pay-to-Play Legislation) apply; and

WHEREAS, in accordance with the Anti Pay-to-Play Legislation, Ferriero Engineering has submitted to the Township the Political Contribution Disclosure Form, Stockholder Disclosure Certification and Business Entity Disclosure Certification as required; and

WHEREAS, Ferriero Engineering has also submitted to the Township a New Jersey Business Registration Certificate, as required; and

WHEREAS, there are funds available for the retention of such professional services from account #04-215-55-988-300; and

WHEREAS, said professional services may be retained without competitive bidding pursuant to the Local Public Contracts Law, N.J.S.A. 40A:11-1 et seq.

NOW, THEREFORE BE IT RESOLVED by the Township Council of the Township of Randolph, County of Morris, State of New Jersey, as follows:

1. The Township hereby hires, employs and retains Ferriero Engineering having an office at PO Box 571, 180 Main St, Chester, NJ 07930 to provide Engineering, Construction Management, and Inspection services for the Calais Road Park Project until the project is fully completed.
2. Ferriero Engineering shall be compensated for a total contract amount not to exceed $125,000.
3. The contract with said firm is for professional services and exempt from the bidding requirements under the Local Public Contracts Law, N.J.S.A. 40A:11-1 et seq.
4. The award is also subject to compliance with the Equal Employment Opportunity Requirements pursuant to N.J.S.A. 10:5-31 et seq. and N.J.A.C. 17:27 et seq.
5. The Mayor and Township Clerk, together with all appropriate officers, employees, professionals and staff of the Township, are hereby authorized and directed to take all steps necessary to effectuate the purposes of this Resolution.
6. It is hereby directed that Notice of Award of this Contract shall be published once in the official designated newspaper of the Township within ten (10) days of the date hereof.
7. This Resolution shall take effect immediately.

CERTIFICATION OF AVAILABILITY OF FUNDS

Dated: April 19, 2018

As required by N.J.S.A. 40A:4-57, N.J.A.C. 5:30-14.5, and any other applicable requirement, I, Darren Maloney, Director of Finance for the Township of Randolph, have ascertained that funds will be available in the General Capital Fund, Ordinance #25-17, Calais Park, to award a contract to Ferriero Engineering for engineering and construction management services, per its proposal submitted to the township.

Darren Maloney
Chief Financial Officer
Budget Accounts: 04-215-55-988-300 (not to exceed $125,000)

6. Cancellation of Outstanding Checks from the General Account—$346.00

R-101-18

WHEREAS, the attached list of checks issued in 2017 are currently outstanding.

WHEREAS, the Finance Department has sent numerous letters with no response; and

WHEREAS; it is recommended by the Finance Director that the checks outstanding from the following accounts be cancelled:

General Account $346.00

THEREFORE, BE IT RESOLVED by the Mayor and Council of the Township of Randolph, Morris County, New Jersey that the Finance Director be instructed to cancel the attached list of outstanding checks.

7. Awarding Contracts for Supplying Plumbing & Waterworks Specialties—Rebid for the Period of April 19, 2018 through March 31, 2019 to Core and Main LP of Edison and Water Works Supply Co. of Pompton Plains

R-102-18

WHEREAS, the Township of Randolph advertised for Supplying Plumbing & Waterworks Specialties-REBID in accordance with Local Public Contracts Law and received bids on April 5, 2018; and

WHEREAS, 3 bids were received; and

WHEREAS, bids were received from the following:

Core and Main LP, Edison, NJ;
Water Works Supply Co., Inc., Pompton Plains, NJ;
Raritan Group, Inc., Edison, NJ; and

WHEREAS, Raritan Group, Inc. submitted their proposal on the old bid forms from the original bid therefore they are non-responsive and must be rejected; and

WHEREAS, Core and Main LP submitted a bid and was the lowest responsive, responsible bidder for the items highlighted in yellow in its column on the attached spreadsheet (and indicated by ** in the MFG# & BRAND BIDDING COLUMN); and

WHEREAS, Water Works Supply Co., Inc. submitted a bid and was the lowest responsive, responsible bidder for the items highlighted in yellow in its column on the attached spreadsheet (and indicated by ** in the MFG# & BRAND BIDDING COLUMN); and

WHEREAS, a number of items had no bids by either bidder per the attached spreadsheet and are therefore not being awarded as part of this contract and may or may not be rebid; and

WHEREAS, the Engineering Administrator/W&S and the Purchasing Agent recommend the award of contracts to Core and Main LP and to Water Works Supply Co., Inc. as the lowest responsive, responsible bidders for those highlighted items in their respective columns (and indicated by ** in the MFG# & BRAND BIDDING COLUMN) on the attached spreadsheet.

NOW, THEREFORE BE IT RESOLVED, by the Township Council, Township of Randolph, County of Morris, State of New Jersey, that contracts be awarded as stated above and per the attached spreadsheet to Core and Main LP of Edison, NJ and to Water Works Supply Co., Inc., of Pompton Plains, NJ for the Supplying Plumbing & Waterworks Specialties-REBID project for the Township of Randolph for the contract term of April 19, 2018 through March 31, 2019.

BE IT FURTHER RESOLVED that the governing body of the Township of Randolph pursuant to N.J.A.C. 5:30-5.5(b) regarding the certification of available funds, shall either certify the full maximum amount against the budget at the time the contract is awarded, or no contract amount shall be chargeable or certified until such time as the goods or services are ordered or otherwise called for prior to placing the order, and a certification of availability of funds is made by the Chief Financial Officer via an authorized Purchase Order.

8. Re-Authorization of Endorsement of Application for Treatment Works Approval (TWA-1) for Mark’s Corner Project, Block 129, Lots 130 & 130.01—1 West Hanover Avenue

R-103-18

WHEREAS, the Township has previously endorsed an application for Treatment Works Approval for the construction of a sanitary sewer line to be constructed in conjunction with the Mark’s Corner Project, 1 West Hanover Avenue, Block 129, Lots 130 & 130.1 on the official tax map of the Township of Randolph in which the permit was approved by New Jersey Department of Environmental Protection (NJDEP); and

WHEREAS, the Township of Randolph has received a request from the Heller Group to extend the endorsement of the Treatment Works Permit for the construction of a privately owned sanitary sewer main to be connected to the Randolph Township sanitary sewer system located within an easement on Lot 102.03, Block 119; and

WHEREAS, the applicant must apply to the New Jersey Department Of Environmental Protection for the Treatment Works Approval for the discharge of sewer effluent into the Randolph Township owned sanitary sewer by way of a gravity sewer main; and

WHEREAS, Marks Corner has obtained a NJDEP Treatment Works Permit and has requested that the Township of Randolph an extension to the permit; and

WHEREAS, in order for the New Jersey Department of Environmental Protection (NJDEP) to consider the extension, the same must be endorsed by the Township, among others; and

WHEREAS, The Township desires to authorize the execution of the extension of the said application.

NOW, THEREFORE, BE IT RESOLVED, by the Township Council of the Township of Randolph, County of Morris, State of New Jersey;

1. The Township hereby endorses a request for the extension of the Treatment Works Approval for Mark’s Corner project located on Block 129, Lots 130 &130.1 on the official tax map of the Township of Randolph.
2. The Township Manager is hereby authorized and directed to execute the appropriate endorsement s for the Treatment Works Approval, together with other appropriate officers and employees of the Township of Randolph, and herby authorized to take all actions necessary to effectuate the purpose.
3. This resolution shall take effect immediately.

9. Endorsing an Extension for Waiver of EPA Grant Restrictions Related to Sewer Servicing Lots with Wetlands with Respect to the Mark’s Corner Project, Block 129, Lots 130, 130.01—1 West Hanover Avenue

R-104-18

WHEREAS, the Heller Group , LLC proposes a sanitary sewer connection at the project known and designated as Marks’s Corner , Block 129, Lots, 130 & 130.1, on the official tax map on the official tax map of the Township of Randolph, to the Randolph Township Sewer System for ultimate discharge to eh Rockaway Valley Sewerage Authority (“RVRSA”) System; and

WHEREAS, a portion of the property to be connected to the System contains wetlands as defined and delineated by the United States Fish & Wildlife Service; and

WHEREAS, one of the conditions imposed by the United States Environmental Protection Agency (“EPA”) upon the grant for the construction of the RVRSA facilities prohibits the connection of any sewerage generating structure located within any parcel of land containing a wetland area to the System for a period of 50 years after November 29, 1983; and

WHEREAS, said grant conditions provide for exceptions to the prohibition if approved, in writing, by the Regional Administrator of EPA; and

WHEREAS, the procedures for mapping revisions and waiver requests established by EPA, the New Jersey Department of Environmental Protection (“DEP”) and the RVRSA require that Randolph Township endorse the submission of such waiver request or mapping revision; and

WHEREAS, those procedures provide that projects which do not adversely impact wetlands may be approved by way of a mapping revision or waiver request; and

WHEREAS, the Heller Group, LLC, has submitted to the Township a request for the extension of the Wetlands Waiver Permit for sewer gallonage and indicated that no sewerage generating structures are to be located within the wetlands; and

WHEREAS, the Township Engineer finds that the project, as proposed by the Heller Group, LLC, will not involve the construction of sewerage generating structures within a delineated wetland and is designed so as to minimize any adverse impacts on such delineated wetlands; and

NOW, THEREFORE, be it resolved that the extension request by the Heller Group, LLC, for Mark’s Corners be submitted to the RVRSA for a waiver of the EPA grant condition, related to servicing the property with wetlands for Block 129, Lots 130 and 130-1, on the Tax Maps of the Township of Randolph, is hereby endorsed.

Councilman Guadagno made a motion to approve the Combined Action Resolutions. Councilwoman Veech seconded the motion, and the following roll call vote was taken:

AYES:
Councilwoman Carey
Councilman Guadagno
Councilman Napoliello
Councilwoman Veech
Deputy Mayor Loveys
Mayor Forstenhausler

NAYS: None

ABSENT: Councilman Tkacs

H. UPCOMING EVENTS

1. Ironia Fireman’s Spring Pancake Breakfast—Ironia Firehouse on Sunday, April 22nd from 7:00 a.m. - 11:00 a.m.
2. Event at Realty Executives to introduce new staff team to the community on Monday, April 23rd at 3:30 p.m. at the Randolph location, 419 Route 10
3. “Hidden in Plain Sight”—Program for parents, rescheduled for Tuesday, April 24th at 7:00 p.m. at the Randolph Community Center, Calais Road
4. M.C. Chamber Event: “Good Morning, Morris!—Achieving Success through Servant Leadership” with Speaker Kevin Cummings on Wednesday, April 25th from 7:45 a.m. - 9:30 a.m. at the Birchwood Manor, 111 North Jefferson Road, Whippany. Register by April 23rd at events.morrischamber.org
5. Spring Clean Communities Day, Saturday, April 28th, from 8:30 a.m. - 12:00 p.m. and Document Shredding, from 9:00 a.m. - 12:00 p.m., at the Municipal Building, 502 Millbrook Avenue
6. Ironia Ladies Auxiliary Spaghetti Dinner at the Ironia Firehouse on April 28th from 5:00 p.m. - 8:00 p.m.
7. Operation Take Back on Saturday, April 28th from 10:00 a.m. - 2:00 p.m. at the Acme, corner of Millbrook Avenue and Sussex Turnpike
8. Habitat for Humanity—Hammers for Heroes on Thursday, May 3rd and Friday, May 4th from 9:00 a.m. - 4:00 p.m. at 170 Ridgedale Avenue, Morristown. Sign up at .(JavaScript must be enabled to view this e-mail address)
9. Library Event: Tribute to Carole King on Sunday, May 6th at 2:00 p.m. Register by calling 973-895-3556
10. Randolph Area Chamber of Commerce Event: Monthly Networking Luncheon on May 17th from 11:45 a.m. - 1:15 p.m. with Speaker Frank Morales of Coaching WIP on “Using People’s Personality for Networking,” at La Strada Restaurant on Route 10, Randolph
11. Arts in the Park, Saturday, May 19th from 3:00 p.m. - 7:00 p.m., at the Randolph Township Community Center and Library Complex
12. 3rd Annual “Cissy Laureys” Award and Recognition Ceremony, Tuesday, May 22nd from 10:00 a.m. - 12:00 p.m., at the Frelinghuysen Arboretum
13. Memorial Day Event at VFW on Monday, May 28th at 11:00 am at the VFW, 103 Carrell Road
14. Randolph Rock Stars Celebration on Thursday, June 14th
15. Randolph Rocks 5K, Saturday, June 16th

J. ORDINANCES: SECOND READING/PUBLIC HEARING

1. Ordinance No. 05-18: An Ordinance Amending Ordinance No. 06-17 to Provide and Determine the Range of Compensation for Specified Officers and Employees in the Township of Randolph

BE IT RESOLVED, that an Ordinance entitled “AN ORDINANCE AMENDING ORDINANCE NO. 06-17 TO PROVIDE AND DETERMINE THE RANGE OF COMPENSATION FOR SPECIFIED OFFICERS AND EMPLOYEES IN THE TOWNSHIP OF RANDOLPH” be read by title on second reading and a hearing held thereon.

Manager Mountain explained that this ordinance covers the salary ranges for township employees for the year 2018.

OPEN TO THE PUBLIC

Seeing no one from the public, the public portion was closed.

BE IT RESOLVED, that an Ordinance entitled, “AN ORDINANCE AMENDING ORDINANCE NO. 06-17 TO PROVIDE AND DETERMINE THE RANGE OF COMPENSATION FOR SPECIFIED OFFICERS AND EMPLOYEES IN THE TOWNSHIP OF RANDOLPH” be passed on final reading and that a Notice of Final Passage of said Ordinance be published in the official designated newspaper according to law.

Councilwoman Veech made a motion to adopt the ordinance. Councilwoman Carey seconded the motion, and the following roll call vote was taken:

AYES:
Councilwoman Carey
Councilman Guadagno
Councilman Napoliello
Councilwoman Veech
Deputy Mayor Loveys
Mayor Forstenhausler

NAYS: None

ABSENT: Councilman Tkacs

K. ORDINANCES: INTRODUCTION

1. Ordinance No. 06-18: An Ordinance of the Township of Randolph Appropriating $1,261,500 from the Capital Improvement Fund for Various 2018 Capital Improvements

Manager Mountain explained that all the ordinances on this agenda were part of the approved capital plan that was part of the 2018 budget.

Manager Mountain explained that this ordinance was the capital cash ordinance for the general capital items.

BE IT RESOLVED, that an Ordinance entitled “AN ORDINANCE OF THE TOWNSHIP OF RANDOLPH APPROPRIATING $1,261,500 FROM THE CAPITAL IMPROVEMENT FUND FOR VARIOUS 2018 CAPITAL IMPROVEMENTS” be introduced, read by title by the Township Clerk and passed on first reading.

BE IT RESOLVED, that said Ordinance shall be further considered for final passage at the meeting of the Township Council of the Township of Randolph on the 3rd of May 2018 at 7 o’clock in the evening, prevailing time, at the Municipal Building in said Township, at which time and place all persons interested shall be given an opportunity to be heard concerning said ordinance.

BE IT FURTHER RESOLVED, that the Township Clerk be authorized and directed to advertise said Ordinance in full or by summary with the notice of introduction thereof, in the official designated newspaper according to law.

There was a brief discussion on the funding for the new ambulance.

Deputy Mayor Loveys made a motion to introduce the ordinance. Councilwoman Veech seconded the motion, and the following roll call vote was taken:

AYES:
Councilwoman Carey
Councilman Guadagno
Councilman Napoliello
Councilwoman Veech
Deputy Mayor Loveys
Mayor Forstenhausler

NAYS: None

ABSENT: Councilman Tkacs

2. Ordinance No. 07-18: An Ordinance of the Township of Randolph Appropriating $1,425,000 from the Capital Improvement Fund for 2018 Water/Sewer Capital Improvements

Manager Mountain explained that this was the cash ordinance for the Water & Sewer projects which are outlined in the ordinance.

BE IT RESOLVED, that an Ordinance entitled “AN ORDINANCE OF THE TOWNSHIP OF RANDOLPH APPROPRIATING $1,425,000 FROM THE CAPITAL IMPROVEMENT FUND FOR 2018 WATER/SEWER CAPITAL IMPROVEMENTS” be introduced, read by title by the Township Clerk and passed on first reading.

BE IT RESOLVED, that said Ordinance shall be further considered for final passage at the meeting of the Township Council of the Township of Randolph on the 3rd of May 2018 at 7 o’clock in the evening, prevailing time, at the Municipal Building in said Township, at which time and place all persons interested shall be given an opportunity to be heard concerning said ordinance.

BE IT FURTHER RESOLVED, that the Township Clerk be authorized and directed to advertise said Ordinance in full or by summary with the notice of introduction thereof, in the official designated newspaper according to law.

Councilman Guadagno made a motion to introduce the ordinance. Councilwoman Carey seconded the motion, and the following roll call vote was taken:

AYES:
Councilwoman Carey
Councilman Guadagno
Councilman Napoliello
Councilwoman Veech
Deputy Mayor Loveys
Mayor Forstenhausler

NAYS: None

ABSENT: Councilman Tkacs

3. Ordinance No. 08-18: An Ordinance of the Township of Randolph Appropriating $273,000 including $140,000 from the General Capital Improvement Fund and $133,000 due from a New Jersey Department of Transportation Grant for Improvements to Quaker Church Road

Manager Mountain explained that this was the cash ordinance to fund the improvements to Quaker Church Road; it is a state aid project.

BE IT RESOLVED, that an Ordinance entitled “AN ORDINANCE OF THE TOWNSHIP OF RANDOLPH APPROPRIATING $273,000 INCLUDING $140,000 FROM THE GENERAL CAPITAL IMPROVEMENT FUND AND $133,000 DUE FROM A NEW JERSEY DEPARTMENT OF TRANSPORTATION GRANT FOR IMPROVEMENTS TO QUAKER CHURCH ROAD” be introduced, read by title by the Township Clerk and passed on first reading.

BE IT RESOLVED, that said Ordinance shall be further considered for final passage at the meeting of the Township Council of the Township of Randolph on the 3rd of May 2018 at 7 o’clock in the evening, prevailing time, at the Municipal Building in said Township, at which time and place all persons interested shall be given an opportunity to be heard concerning said ordinance.

BE IT FURTHER RESOLVED, that the Township Clerk be authorized and directed to advertise said Ordinance in full or by summary with the notice of introduction thereof, in the official designated newspaper according to law.

Councilman Napoliello made a motion to introduce the ordinance. Councilman Guadagno seconded the motion, and the following roll call vote was taken:

AYES:
Councilwoman Carey
Councilman Guadagno
Councilman Napoliello
Councilwoman Veech
Deputy Mayor Loveys
Mayor Forstenhausler

NAYS: None

ABSENT: Councilman Tkacs

4. Ordinance No. 09-18: An Ordinance of the Township of Randolph Appropriating $1,275,000 from the Capital Improvement Fund for the 2018 Road Overlay Program

Manager Mountain explained that this was the capital ordinance to fund the 2018 road improvement program; it is a cash ordinance with the projects listed in the ordinance.

BE IT RESOLVED, that an Ordinance entitled “AN ORDINANCE OF THE TOWNSHIP OF RANDOLPH APPROPRIATING $1,275,000 FROM THE CAPITAL IMPROVEMENT FUND FOR THE 2018 ROAD OVERLAY PROGRAM” be introduced, read by title by the Township Clerk and passed on first reading.

BE IT RESOLVED, that said Ordinance shall be further considered for final passage at the meeting of the Township Council of the Township of Randolph on the 3rd of May 2018 at 7 o’clock in the evening, prevailing time, at the Municipal Building in said Township, at which time and place all persons interested shall be given an opportunity to be heard concerning said ordinance.

BE IT FURTHER RESOLVED, that the Township Clerk be authorized and directed to advertise said Ordinance in full or by summary with the notice of introduction thereof, in the official designated newspaper according to law.

There was a brief discussion about the section of Park Avenue scheduled for improvement, as well as the adjoining section of the roadway.

Mayor Forstenhausler commented that he was pleased that this program is funded with cash reserves and not being bonded.

Councilman Guadagno made a motion to introduce the ordinance. Councilwoman Veech seconded the motion, and the following roll call vote was taken:

AYES:
Councilwoman Carey
Councilman Guadagno
Councilman Napoliello
Councilwoman Veech
Deputy Mayor Loveys
Mayor Forstenhausler

NAYS: None

ABSENT: Councilman Tkacs

5. Ordinance No. 10-18: An Ordinance of the Township of Randolph Appropriating $465,000 from the Recreation/Open Space Trust Fund for Various 2018 Parks and Recreation Capital Improvements

Manager Mountain explained that this was the cash ordinance for the recreation and open space projects.

BE IT RESOLVED, that an Ordinance entitled “AN ORDINANCE OF THE TOWNSHIP OF RANDOLPH APPROPRIATING $465,000 FROM THE RECREATION/OPEN SPACE TRUST FUND FOR VARIOUS 2018 PARKS AND RECREATION CAPITAL IMPROVEMENTS” be introduced, read by title by the Township Clerk and passed on first reading.

BE IT RESOLVED, that said Ordinance shall be further considered for final passage at the meeting of the Township Council of the Township of Randolph on the 3rd of May 2018 at 7 o’clock in the evening, prevailing time, at the Municipal Building in said Township, at which time and place all persons interested shall be given an opportunity to be heard concerning said ordinance.

BE IT FURTHER RESOLVED, that the Township Clerk be authorized and directed to advertise said Ordinance in full or by summary with the notice of introduction thereof, in the official designated newspaper according to law.

Councilwoman Veech made a motion to introduce the ordinance. Councilwoman Carey seconded the motion, and the following roll call vote was taken:

AYES:
Councilwoman Carey
Councilman Guadagno
Councilman Napoliello
Councilwoman Veech
Deputy Mayor Loveys
Mayor Forstenhausler

NAYS: None

ABSENT: Councilman Tkacs

6. Ordinance No. 11-18: A Bond Ordinance Providing for the Improvement of Freedom Park in and by the Township of Randolph, Appropriating $2,075,000 Therefor and Authorizing the Issuance of $1,971,250 Bonds or Notes of the Township for Financing Such Appropriation

Manager Mountain explained that this was the bond ordinance for recreation and open space projects; it includes all of the turf projects at Freedom Park as well as the baseball field improvements.

BE IT RESOLVED, that an Ordinance entitled “A BOND ORDINANCE PROVIDING FOR THE IMPROVEMENT OF FREEDOM PARK IN AND BY THE TOWNSHIP OF RANDOLPH, APPROPRIATING $2,075,000 THEREFOR AND AUTHORIZING THE ISSUANCE OF $1,971,250 BONDS OR NOTES OF THE TOWNSHIP FOR FINANCING SUCH APPROPRIATION” be introduced, read by title by the Township Clerk and passed on first reading.

BE IT RESOLVED, that said Ordinance shall be further considered for final passage at the meeting of the Township Council of the Township of Randolph on the 3rd of May 2018 at 7 o’clock in the evening, prevailing time, at the Municipal Building in said Township, at which time and place all persons interested shall be given an opportunity to be heard concerning said ordinance.

BE IT FURTHER RESOLVED, that the Township Clerk be authorized and directed to advertise said Ordinance in full or by summary with the notice of introduction thereof, in the official designated newspaper according to law.

Deputy Mayor Loveys noted that the ordinance stated that the net debt of the township is not increased by this bond ordinance, but the gross debt is increased; he asked for a clarification. Manager Mountain replied that he would get the answer from Darren Maloney and follow up with Deputy Mayor Loveys and the other Council members.

Councilman Napoliello made a motion to introduce the ordinance. Councilman Guadagno seconded the motion, and the following roll call vote was taken:

AYES:
Councilwoman Carey
Councilman Guadagno
Councilman Napoliello
Councilwoman Veech
Deputy Mayor Loveys
Mayor Forstenhausler

NAYS: None

ABSENT: Councilman Tkacs

L. OPEN TO THE PUBLIC

Judith Stewart of 114 Everdale Road described a recent medical event, and commended the emergency response of the police department.

Seeing no one further from the public, the public portion was closed.

M. COUNCIL COMMENTS

Councilman Guadagno reported that the Trails Committee is beginning to get projects started. In addition, a neighbor told him that their son was hit when trying to cross Calais Road near the intersection of Dover Chester Road on his bicycle because the sidewalks do not line up. This was brought up at the Trails Committee meeting. The committee plans to make two trails, one to connect to Mine Hill and one to connect with Birchwood Estates. There was also discussion at the meeting about a section of trail between Heistein Pond and Mendham Lake Estates that was not able to be connected due to a homeowner’s refusal; however, that homeowner has since moved so they will be looking into completing the section.

Councilman Napoliello distributed to the Council the Health Department’s list of upcoming screenings.

Councilwoman Veech reported that a Master Gardener presented a program on seedlings at the Library; the program was very well attended.

Councilwoman Veech reported that she, Councilwoman Carey, and Mayor Forstenhausler attended the Morris County League of Municipalities meeting at the correctional facility; the sheriff spoke about the opioid epidemic and the HOPE ONE vehicle that will again be at the Acme at the end of May. He will be reporting at the congressional level on his efforts to combat the epidemic. The correctional facility has opened a unit, the Hope Unit, for inmates needing treatment.

Councilwoman Veech also reported that she and Councilwoman Carey attended the Randolph Chamber of Commerce meeting. There was a presentation on wellness and fitness.

Councilwoman Veech reported that she witnessed a near accident on Sussex Turnpike, where it intersects with Millbrook Avenue. Cars speed up to beat the other cars before the two lanes merge. Manager Mountain replied that he would speak to Chief Stokoe and have them increase enforcement in that area. There was discussion on the roadway and motorists’ behavior.

Councilwoman Veech also reported that the house at 43 Shongum Road is nearly falling down now, with the door and windows now open/out; Manager Mountain replied that he would have the Health Department to follow up.

Councilwoman Veech asked to be informed when the new Asphalt Zipper was going to be used; Manager Mountain replied that he will inform the Council members. Lastly, she asked why there was a sidewalk put in on Route 10 across from the LA Fitness plaza since it goes nowhere. Manager Mountain said that it was a state project, and he did not know why. There was a short discussion on the topic.

Councilwoman Carey felt the tour of the correctional facility was very interesting. She also reported that she, Councilwoman Veech, and Manager Mountain attended the Good Scout Award ceremony at the Randolph Diner. Deputy Mayor Loveys was a host and Mayor Forstenhausler was a recipient of an award, as was Tammy McConnell, daughter of resident Jim McConnell.

Deputy Mayor Loveys attended the Recreation Committee meeting. He previously reported that there was a proposal to create a competition cheerleading program; however, the group that proposed it has since decided to be an allied association. Russ Newman reported that security cameras were recently installed in the Community Center. The Recreation Department received a new administration/transportation vehicle that they have begun using. There was tree clearing done at the site of the new park on Calais Road; this was to comply with DEP regulations. Joe Faranetta, from the Board of Education, reported at the Recreation Committee meeting that they have reached tentative agreement with the REA on a four year contract; they are hoping for a ratification. Jeanne Montemarano reported that spring sports and summer camp registrations are up slightly over last year.

Deputy Mayor Loveys also reported that April 21 is Little League Opening Day. It will be a new format and a new venue; it will begin at 9 am in Freedom Park. There will be various activities for the children. He also reported that the annual Gordon Raupp Fishing Derby will be held on May 5 at 7:30 am at Randolph Lake.

Mayor Forstenhausler reported that he attended the following:

• the Ironia Fire Company Ladies Auxiliary’s Easter egg hunt on April 7.
• the EDC meeting on April 10; they asked members to propose nominations at the next meeting for their business awards.
• the Good Scout Award ceremony on April 11.
• the Safety Committee meeting on April 12.
• the Calypso concert at the library on April 15; he thanked Mrs. Stewart for bringing the library events to the attention of the Council.
• he worked with Manager Mountain to have JCP&L do their part to remove trees along Shongum and Radtke roads; there is a lot more work to be done in that area.
• he attended the funeral for Mr. Knothe on April 17. He was a long time resident and a member of the VFW.
• the Morris County League of Municipalities at the correctional facility; the sheriff explained that his theory is to get some of the inmates off opioids by opening the Hope Unit of the facility. Since the HOPE ONE vehicle has been so successful in Morris County, his office is working with Newark to have a HOPE ONE vehicle.
• the Chamber of Commerce luncheon earlier in the day.

Mayor Forstenhausler reported that he is scheduled to meet with the Morris County mayors and Governor Murphy on April 23. He will only have about one minute to speak with the Governor, so he will bring as many concerns to his attention as possible; he will hand the Governor a document containing his bulleted concerns.

Mayor Forstenhausler also reported that there was a sign that was loose on one side on the cement island where Mountainside Drive meets Route 10 east. That was tied down in the past; however, the sign has now fallen off and is lying on the cement island, with bolts facing up. He asked Manager Mountain to contact the state to repair the sign.

N. EXECUTIVE SESSION

There was no Executive Session.

O. ADJOURNMENT

Councilwoman Carey made a motion to adjourn the meeting at 9:15 p.m. Councilwoman Veech seconded the motion, and the following roll call vote was taken:

AYES:
Councilwoman Carey
Councilman Guadagno
Councilman Napoliello
Councilwoman Veech
Deputy Mayor Loveys
Mayor Forstenhausler

NAYS: None

ABSENT: Councilman Tkacs