All meeting minutes posted on the township website are unofficial minutes. Official copies of minutes may be obtained from the township clerk.

Minutes: April 27, 2017

A. OPENING OF REGULAR MEETING

1. Call to Order

A regular meeting of the Randolph Township Council was called to order at 7:00 p.m. by Mayor Carey. This meeting is held pursuant to the New Jersey Open Public Meetings Act. Adequate notice of the meeting has been provided by posting written notice of the time, date, location and to the extent known, the agenda of the meeting in Randolph Township. This notice was posted on the Bulletin Board within Town Hall, it was filed with the Township Clerk, and it was provided to those persons or entities requesting notification. Notice was also provided to the Randolph Reporter and the Morris County Daily Record on December 2, 2016 by emailing them the annual resolution adopted by the Council on December 1, 2016. The annual resolution, which included this meeting date, was advertised in the Randolph Reporter, the official newspaper of the Township of Randolph on December 8, 2016, and the Daily Record on December 6, 2016.

2. Roll Call

PRESENT:
Councilman Guadagno
Councilman Loveys (via telephone)
Councilman Napoliello
Councilman Tkacs
Councilwoman Veech
Deputy Mayor Forstenhausler
Mayor Carey

Also present: Township Manager Mountain, and Ed Buzak from the Law Office of Edward Buzak.

3. Pledge of Allegiance

Mayor Carey led the Pledge of Allegiance.

B. PRESENTATIONS/PROCLAMATIONS

1. Proclamation—Buddy Poppy Distribution

Mayor Carey introduced Scott Montanio, Commander of VFW Post #7333, who introduced VFW members, Jack Sassaman, John Riley, and Rich Reich. Mayor Carey presented the proclamation, and read:

BUDDY POPPY DISTRIBUTION MAY 1 THROUGH MAY 30, 2017

WHEREAS, the annual distribution of Buddy Poppies by the Veterans of Foreign Wars of the United States has been officially recognized and endorsed by governmental leaders since 1922; and

WHEREAS, VFW Buddy Poppies are assembled by disabled veterans, and the proceeds of this worthy fund-raising campaign are used exclusively for the benefit of disabled and needy veterans, and the widows and orphans of deceased veterans; and

WHEREAS, the basic purpose of the annual distribution of Buddy Poppies by the Veterans of Foreign Wars is eloquently reflected in the desire to “Honor the Dead by Helping the Living,”

NOW, THEREFORE, I, Christine Carey, Mayor of the Township of Randolph, do hereby urge the citizens of this community to recognize the merits of this cause by contributing generously to its support through the purchase of Buddy Poppies from May 1 through May 30, 2017, which are symbols of appreciation for the sacrifices of our honored dead.

FURTHER, I urge all patriotic citizens to wear a Buddy Poppy as mute evidence of our gratitude to the men and women of this country who have risked their lives in defense of the freedoms which we continue to enjoy as American citizens.

April 27, 2017
Christine Carey, Mayor

Commander Montanio added that they will visit the local cemeteries on Monday, May 29th at 9:00 a.m. to play Taps and shoot the rifles. At 11:00 a.m. they will have the Memorial Day ceremony at the VFW on Carrell Road.

C. OPEN TO THE PUBLIC

Judith Stewart of 114 Everdale Road expressed her frustration at having two meetings happening simultaneously, the Council and the Board of Adjustment.

Julie Swenson of 54 Park Avenue explained that she lives at the corner of Park Avenue and James Road, with Logan Road being part of the neighborhood. She stated that a neighbor is setting off fireworks on a weekly basis; she explained that they are more than just small firecrackers. In the past, some of the houses on James Road that back to the power lines, experienced bullets from hunters shattering their windows. That situation has been addressed; however, the fireworks cause some of the children in the neighborhood to be scared, thinking they are gun shots. Ms. Swenson shared several stories of how the firework noises are affecting her neighbors. She explained that the police have been very helpful, but they explained that there was not much they can do unless they have more specific information. Ms. Swenson added that, with the fireworks being set off weekly, there is the question of how many fireworks are in the home, and how that would affect first responders if there was a fire at the home. Manager Mountain replied that he will have Chief Stokoe contact her directly to discuss the issue and develop a strategy.

Seeing no one further from the public, the public portion was closed.

D. MANAGER’S REPORT

Manager Mountain reported the following:

• Pulte Homes—contractor will be completing the final paving work associated with the Butterworth interceptor project on Sussex Turnpike. The work will begin on, or about May 8.
• Tax Appeals—the last date for filing tax appeals under the extended deadline that is allowed for in a revaluation year is May 1. To date, there have been 54 county appeals, and 11 new state appeals; those are very low numbers. There are still a large number of old appeals at the state that are being processed. Over 600 individuals met with the consultant between December and January regarding their assessment.
• Tax Collector—Lisa Combes is retiring after 36 years of service. He commended Lisa on her professionalism, and wished her well in retirement. The township is looking to hire her replacement.

E. 2017 MUNICIPAL BUDGET ADOPTION/PUBLIC HEARING

1. R-111-17 Adoption of 2017 Municipal Budget

Manager Mountain recognized Darren Maloney for his work on the budget document. He also recognized the staff for their work, and the Council for their time throughout the budget process. The Manager highlighted the following:

• The process was guided by a set of questions:
  • Will any element create or compound Randolph’s budget challenges in 2018 and beyond?
  • How does the value of the reduction balance with the expectations on the municipal organization by the public?
  • If the expenditure is deferred for a year, can and will the township catch up in the future?
  • Will this decision make Randolph a stronger community five years from now?
• The 2017 Municipal Budget continues the township tradition of remaining below the state mandated caps. The budget is roughly $2,000,000 below the 2% tax levy cap, and leaves an account balance of just over $7,000,000.
• The Municipal Budget and Capital Improvement Program total this year is $31,923,135.
• The budget is proposed to remain at the same level as in 2016.
• The impact on the average assessed home, post revaluation ($487,500), is a $21.55 decrease for the year.
• The budget contains no service reductions, and maintains the township’s conservative approach to expense management and reliance on surplus.
• The greatest driver was infrastructure, the impact of the new recycling/solid waste collection contract, the change in the leaf collection policy, and salary and wages.
• Continued stability on the revenue side is anticipated.
• For the Municipal Tax per Person, Randolph is rated the 5th lowest of the municipalities in Morris County.
• The Water budget is $3,615,891; the Sewer budget is $4,346,501. The combined budget of $7,962,392 represents a 25% increase from the 2016 budget. The increase is primarily driven by capital projects in the Water and Sewer fund.
• The budget includes funding for:
  • Improvements and maintenance of the township parks and trails system
  • Repair and overlay of township roads—funded through cash expenditures
  • Infrastructure/vehicles & equipment including:
    • Refurbishment of an ambulance
    • Repairs and improvements to municipal facilities
    • Continuation of the retaining wall project
    • Butterworth Interceptor Project—final phase
    • Shuman Road/Woodlawn water main extension
    • Upgrade of the Meadowbrook Pump Station
    • Replacement of Police and Public Works vehicles and equipment

Councilwoman Veech commented that almost 10% of the budget expenditures is the reserve for uncollected taxes.

R-111-17

Be it resolved by the Mayor and Council of the Township of Randolph, County of Morris that the budget hereinbefore set forth is hereby adopted and shall constitute an appropriation for the purposes stated of the sums therein set forth as appropriations, and authorization of the amount of:

(a) $19,497,105.00 (Item 2 below) for municipal purposes, and
(b) $0.00 (Item 3 below) for school purposes in Type I School Districts only (N.J.S. 18A:9-2) to be raised by taxation and,
(c) $0.00 (Item 4 below) to be added to the certificate of amount to be raised by taxation for local school purposes in Type II School Districts only (N.J.S. 18A:9-3) and certification to the County Board of Taxation of the following summary of general revenues and appropriations.
(d) $901,654.00 (Sheet 43) Open Space, Recreation, Farmland and Historic Preservation Trust Fund Levy
(e) $1,442,541.00 (Item 5 below) Minimum Library Levy

It is hereby certified that the within budget is a true copy of the budget finally adopted by resolution of the Governing Body on the 27th day of April, 2017. It is further certified that each item of revenue and appropriation is set forth in the same amount and by the same title as appeared in the 2017 approved budget and all amendments thereto, if any, which have been previously approved by the Director of Local Government Services.

OPEN TO THE PUBLIC

Judith Stewart of 114 Everdale Road, commended the Council on the 2017 Budget and thanked them for keeping the process open to the public; she felt it was a fine budget.

Seeing no one further from the public, the public portion was closed.

Councilman Guadagno stated that he felt it was the best budget he has seen in years; Councilwoman Veech and Councilman Napoliello agreed. Mayor Carey thanked Manager Mountain and Darren Maloney for their work on the budget.

Councilman Loveys thanked Manager Mountain and Darren Maloney for their work and effort on the budget, and for maintaining a steady municipal level of taxation while maintaining the same level of service.

Councilman Guadagno made a motion to adopt the 2017 Municipal Budget. Councilwoman Veech seconded the motion, and the following roll call vote was taken:

AYES:
Councilman Guadagno
Councilman Loveys
Councilman Napoliello
Councilman Tkacs
Councilwoman Veech
Deputy Mayor Forstenhausler
Mayor Carey

NAYS: None

F. APPROVAL OF MEETING MINUTES

1. Approval of Regular Council Meeting Minutes from February 16, 2017, March 2, 2017, and March 16, 2017

Councilman Napoliello made a motion to approve the Regular Meeting minutes from February 16, 2017. Councilwoman Veech seconded the motion, and the following roll call vote was taken:

AYES:
Councilman Loveys
Councilman Napoliello
Councilwoman Veech
Deputy Mayor Forstenhausler
Mayor Carey

ABSTAIN:
Councilman Guadagno
Councilman Tkacs

NAYS: None

Councilwoman Veech made a motion to approve the Regular Meeting minutes from March 2, 2017. Councilman Tkacs seconded the motion, and the following roll call vote was taken:

AYES:
Councilman Napoliello
Councilman Tkacs
Councilwoman Veech
Deputy Mayor Forstenhausler
Mayor Carey

ABSTAIN:
Councilman Guadagno
Councilman Loveys

NAYS: None

Councilman Napoliello made a motion to approve the Regular Meeting minutes from March 16, 2017. Councilman Guadagno seconded the motion, and the following roll call vote was taken:

AYES:
Councilman Guadagno
Councilman Loveys
Councilman Napoliello
Councilman Tkacs
Councilwoman Veech
Deputy Mayor Forstenhausler
Mayor Carey

NAYS: None

G. COMBINED ACTION RESOLUTIONS

Item #3, R-99-17, Mark’s Corner Project—Councilwoman Veech asked for details on the development of the project. Manager Mountain explained, on the agenda, there is an extension for the Treatment Works Approval, which the township will grant. The commercial aspect of the project is still undecided, as the developer tries to find an anchor tenant. The developer is close to submitting an application to the Planning Board for an office building on the property they own that was created by the moving of West Hanover Road.

Councilman Guadagno noted that these resolutions, when possible, should have the dollar amounts listed on the agenda. Manager Mountain replied that he would remind those creating the agenda to include the amounts.

Councilman Guadagno made a motion to approve the Combined Action Resolutions. Councilwoman Veech seconded the motion, and the following roll call vote was taken:

AYES:
Councilman Guadagno
Councilman Loveys
Councilman Napoliello
Councilman Tkacs
Councilwoman Veech
Deputy Mayor Forstenhausler (Abstained from R-102-17)
Mayor Carey

NAYS: None

1. Acceptance of a Deed of Road Dedication and Sidewalk Easement from Douglas T. Collinson and Dina M. Collinson to the Township of Randolph Located on South Road, Block 51, Lots 35.01 and 35.02 Along with a Release of Part of Mortgaged Property

R-98-17

WHEREAS, the Township of Randolph has obtained a Deed of Road Dedication and Sidewalk Easement from Douglas T. Collinson and Dina M. Collinson in connection with the development of the above-referenced property; and

WHEREAS, the Township’s Special Development Counsel and Township Engineer have reviewed the Deed of Road Dedication, Sidewalk Easement and Release of Part of Mortgaged Property and have found them to be acceptable as to form and description; and

WHEREAS, the Township wishes to accept the Deed of Road Dedication, Sidewalk Easement and Release of Part of Mortgaged Property in accordance with the conditions established by the Planning Board of the Township of Randolph.

NOW, THEREFORE, BE IT RESOLVED, by the Township Council of the Township of Randolph, in the County of Morris, and State of New Jersey, that the Deed of Road Dedication and Sidewalk Easement between Douglas T. Collinson and Dina M. Collinson and the Township of Randolph and the Release of Part of Mortgaged Property is hereby accepted. The Township Clerk is hereby authorized and directed to provide the original documents to the Township’s Special Development Counsel for recording in the Office of the Morris County Clerk.

This Resolution shall take effect immediately.

2. Authorization of Endorsement of Application for Treatment Works Approval (TWA-1) Marks Corner Project—Block 129, Lots 130 & 130.1—One West Hanover Ave.

R-99-17

WHEREAS, the Township has previously endorsed an application for Treatment Works Approval on April 21, 2016, R-139-16, for the construction of a sanitary sewer line to be constructed in conjunction with the Mark’s Corner Project, 1 West Hanover Avenue, Block 129, Lots 130 & 130.1 on the official tax map of the Township of Randolph in which the permit was approved by New Jersey Department of Environmental Protection (NJDEP); and

WHEREAS, the Township of Randolph has received a request from the Heller Group to extend the endorsement of the Treatment Works Permit for the construction of a privately owned sanitary sewer main to be connected to the Randolph Township sanitary sewer system located within an easement on Lot 102.03, Block 119; and

WHEREAS, the applicant must apply to the New Jersey Department Of Environmental Protection for the Treatment Works Approval for the discharge of sewer effluent into the Randolph Township owned sanitary sewer by way of a gravity sewer main; and

WHEREAS, Marks Corner has obtained a NJDEP Treatment Works Permit and has requested that the Township of Randolph an extension to the permit; and

WHEREAS, in order for the New Jersey Department of Environmental Protection (NJDEP) to consider the extension, the same must be endorsed by the Township, among others; and

WHEREAS, The Township desires to authorize the execution of the extension of the said application.

NOW, THEREFORE, BE IT RESOLVED, by the Township Council of the Township of Randolph, County of Morris, State of New Jersey;

1. The Township hereby endorses a request for the extension of the Treatment Works Approval for Mark’s Corner project located on Block 129, Lots 130 &130.1 on the official tax map of the Township of Randolph.
2. The Township Manager is hereby authorized and directed to execute the appropriate endorsement s for the Treatment Works Approval, together with other appropriate officers and employees of the Township of Randolph, and herby authorized to take all actions necessary to effectuate the purpose.
3. This resolution shall take effect immediately.

3. Endorsing an Extension for Waiver of EPA Grant Restrictions Related to Sewer Serving Lots with Wetland with Respect to the Mark’s Corner Project—One West Hanover Avenue

R-100-17

WHEREAS, the Heller Group, LLC proposes a sanitary sewer connection at the project known and designated as Marks’s Corner, Block 129, Lots, 130 & 130.1, on the official tax map on the official tax map of the Township of Randolph, to the Randolph Township Sewer System for ultimate discharge to the Rockaway Valley Sewerage Authority (“RVRSA”) System and;

WHEREAS, a portion of the property to be connected to the System contains wetlands as defined and delineated by the United States Fish & Wildlife Service; and

WHEREAS, one of the conditions imposed by the United States Environmental Protection Agency (“EPA”) upon the grant for the construction of the RVRSA facilities prohibits the connection of any sewerage generating structure located within any parcel of land containing a wetland area to the System for a period of 50 years after November 29, 1983; and

WHEREAS, said grant conditions provide for exceptions to the prohibition if approved, in writing, by the Regional Administrator of EPA; and

WHEREAS, the procedures for mapping revisions and waiver requests established by EPA, the New Jersey Department of Environmental Protection (“DEP”) and the RVRSA require that Randolph Township endorse the submission of such waiver request or mapping revision; and

WHEREAS, those procedures provide that projects which do not adversely impact wetlands may be approved by way of a mapping revision or waiver request; and

WHEREAS, the Heller Group, LLC, has submitted to the Township a request for the extension of the Wetlands Waiver Permit for sewer gallonage and indicated that no sewerage generating structures are to be located within the wetlands; and

WHEREAS, the Township Engineer finds that the project, as proposed by the Heller Group, LLC, will not involve the construction of sewerage generating structures within a delineated wetland and is designed so as to minimize any adverse impacts on such delineated wetlands; and

NOW, THEREFORE, be it resolved that the extension request by the Heller Group, LLC, for Mark’s Corners be submitted to the RVRSA for a waiver of the EPA grant condition, related to servicing the property with wetlands for Block 129, Lots 130 and 130-1, on the Tax Maps of the Township of Randolph, is hereby endorsed.

4. Authorizing Mayor to Execute the Indemnity and Trust Agreement Renewing Randolph Township’s Participation in the North Jersey Municipal Employee Benefits Fund

R-101-17

WHEREAS, a number of public entities in the State of New Jersey have joined together to form the North Jersey Municipal Employee Benefits Fund, hereafter referred to as “FUND,” as permitted by N.J.S.A. 11:15-3, 17:1-8.1, and 40A:10-36 et seq., and;

WHEREAS, the FUND was approved to become operational by the Departments of Insurance and Community Affairs and has been operational since that date, and;

WHEREAS, the statutes and regulations governing the creation and operation of a joint insurance fund, contain certain elaborate restrictions and safeguards concerning the safe and efficient administration of the public interest entrusted to such a FUND;

WHEREAS, the governing body of Randolph Township, hereinafter referred to as “LOCAL UNIT” has determined that membership in the FUND is in the best interest of the LOCAL UNIT.

NOW, THEREFORE, BE IT RESOLVED that the governing body of the LOCAL UNIT hereby agrees as follows:

i. Become a member of the FUND for the period outlined in the LOCAL UNIT’s Indemnity and Trust Agreements.

ii. Will participate in the following type (s) of coverage (s):

a.) Health Insurance as defined pursuant to N.J.S.A. 17B:17-4, the FUND’s Bylaws, and Plan of Risk Management.

iii. Adopts and approves the FUND’s Bylaws.

iv. Execute an application for membership and any accompanying certifications.

BE IT FURTHER RESOLVED that the governing body of the LOCAL UNIT is authorized and directed to execute the Indemnity and Trust Agreement and such other documents signifying membership in the FUND as required by the FUND’s Bylaws, and to deliver these documents to the FUND’s Executive Director with the express reservation that these documents shall become effective only upon:

i. Approval of the LOCAL UNIT by the FUND.

ii. Receipt from the LOCAL UNIT of a Resolution accepting assessment.

iii. Approval by the New Jersey Department of Insurance and Department of Community Affairs.

5. 2016 LOSAP Benefit to be Paid in 2017 for the Volunteer Fire Department

R-102-17

WHEREAS, the Randolph Township Fire Department has submitted the attached list of volunteers who qualify for the 2016 LOSAP Benefit, which is paid in 2017; and

WHEREAS, this list have been reviewed by the Director of Finance and found to be accurate.

NOW THEREFORE BE IT RESOLVED by the Mayor and Council of the Township of Randolph, in the County of Morris, and State of New Jersey as follows:

1. The Fire Department shall post this list in their administrative offices for a period of 30 days to allow sufficient time for membership review.
2. This list shall also be posted at the office of the Township Clerk while the Fire Department shall post the list at each township fire station.
3. This Resolution shall take effect immediately.

6. Authorizing the Extension of a Contract for On-Site Brush Grinding Services with JH Reid On-Site Recycling for the Period of July 1, 2017 through June 30, 2018—Not to Exceed $30,000

R-103-17

WHEREAS, the Township of Randolph advertised for On-Site Brush Grinding Services in accordance with Local Public Contracts Law and received bids on May 20, 2015; and

WHEREAS, on June 4, 2015, via R 144-15 the Township of Randolph Council awarded a one-year contract for on-site brush grinding services to JH Reid On-Site Recycling, Inc. of S. Plainfield, NJ for the period of July 1, 2015 through June 30, 2016 with the option to renew for two one-year periods or one two-year period for the bid prices listed:

$4,900.00 (full day rate)
$3,900.00 (1/2 day rate); and

WHEREAS, on April 7, 2016, via R 108-16 the contract was extended for the additional one-year period of July 1, 2016 through June 30, 2017 based upon a recommendation by the Public Works Director; and

WHEREAS, the Public Works Director recommends the extension of the contract to JH Reid On-Site Recycling, Inc. of S. Plainfield, NJ for the final one-year period of July 1, 2017 through June 30, 2018 at the same prices.

NOW, THEREFORE BE IT RESOLVED, by the Township Council, Township of Randolph, County of Morris, State of New Jersey, that the contract with JH Reid On-Site Recycling, Inc. of S. Plainfield, NJ for On-Site Brush Grinding Services for the prices listed be extended for one year for the period of July 1, 2017 through June 30, 2018 for the not to exceed amount of $30,000.

CERTIFICATION OF AVAILABILITY OF FUNDS

Dated: April 27, 2017

As required by N.J.S.A. 40A:4-57, N.J.A.C. 5:30-14.5, and any other applicable requirement, I, Darren Maloney, Director of Finance for the Township of Randolph, have ascertained that funds will be available in the 2017 Recycling Tonnage Gant to award a contract to JH Reid On-Site Recycling for brush grinding services, per its response to a township bid solicitation.

Darren Maloney
Chief Financial Officer
Budget Accounts: 02-213-41-750-300 (not to exceed $30,000)

7. Authorizing the Award of an Agreement to Jersey Professional Management for Temporary Acting Tax Collector and Management Consultant Services—Not to Exceed $38,225

R-104-17

WHEREAS, the Township of Randolph (“Township”) requires temporary acting tax collector and management consultant services due to the retirement of the Tax Collector on April 30, 2017;

WHEREAS, this service will be necessary effective retroactive to April 18, 2017 until a new Tax Collector is hired; and

WHEREAS, the Township Manager and the Finance Director have researched three consulting firms—Jersey Professional Management, The Canning Group and Phoenix Consulting Group, LLC.—to provide these temporary acting tax collector and management consultant services; and

WHEREAS, the Canning Group and Phoenix Consulting Group LLC cannot provide the temporary acting tax collector and management consultant services required by the Township; and

WHEREAS, it has been determined that Jersey Professional Management can provide the temporary acting tax collector and management consultant services; and

WHEREAS, the Township has agreed to retain Jersey Professional Management to provide the necessary temporary acting tax collector and management consultant services for a total amount not to exceed $38,225 per their attached proposal; and

WHEREAS, the rate for these services is $115 per hour with a one-time placement fee of $2,000; and

WHEREAS, the contract with Jersey Professional Management is for a total amount not to exceed $38,225 and was not solicited through receipt of sealed bids or competitive contracting, therefore the requirements of N.J.S.A. 19:44A-20.5 (Anti Pay-to-Play Legislation) apply; and

WHEREAS, in accordance with the Anti Pay-to-Play Legislation, Jersey Professional Management has submitted to the Township the Political Contribution Disclosure Form, Stockholder Disclosure Certification and Business Entity Disclosure Certification as required; and

WHEREAS, Jersey Professional Management has also submitted to the Township a New Jersey Business Registration Certificate, as required; and

WHEREAS, there are funds available for the retention of such services.

NOW, THEREFORE BE IT RESOLVED by the Township Council of the Township of Randolph, County of Morris, State of New Jersey, as follows:

1. The Township hereby hires, employs and retains Jersey Professional Management having an office at 23 North Avenue East, Cranford, NJ 07016 to provide temporary acting tax collector and management consultant services effective retroactive to April 18, 2017 until a Tax Collector is hired.
2. Jersey Professional Management shall be compensated for a total contract amount not to exceed $38,225 ($115 per hour with a one-time placement fee of $2,000).
3. The award is subject to compliance with the Equal Employment Opportunity Requirements pursuant to N.J.S.A. 10:5-31 et seq. and N.J.A.C. 17:27 et seq.
4. The Mayor and Township Clerk, together with all appropriate officers, employees, professionals and staff of the Township, are hereby authorized and directed to take all steps necessary to effectuate the purposes of this Resolution.
5. This Resolution shall take effect immediately.

CERTIFICATION OF AVAILABILITY OF FUNDS

Dated: April 27, 2017

As required by N.J.S.A. 40A:4-57, N.J.A.C. 5:30-14.5, and any other applicable requirement, I, Darren Maloney, Director of Finance for the Township of Randolph, have ascertained that funds will be available in the 2017 Budget, Finance O&E and Revenue Administration O&E as well as the 2017 Water/Sewer Budget, Administration O&E to award a contract to Jersey Professional Management for temporary tax collection, water and sewer collection and consulting services, per its proposal to the township.

Darren Maloney
Chief Financial Officer
Budget Accounts: 05-201-20-100-020 (not to exceed $25,000)
01-201-20-145-011 (not to exceed $5,000)
01-201-20-130-001 (not to exceed $8,225)

8. Authorizing Contracts with Various Additional Approved Vendors Under the MCCPC

R-105-17

WHEREAS, the Township of Randolph pursuant to N.J.S.A. 40A:11-11(5) and N.J.A.C. 5:34-7.1 et seq. may, by resolution and without advertising for bids, purchase any goods or services under a Cooperative Pricing System of which the Township is a member; and

WHEREAS, the Township of Randolph on February 16, 2017 via R 56-17 authorized contracts with certain approved MCCPC Contract vendors; and

WHEREAS, it’s been determined that contracts in excess of $17,500 may be entered into with additional MCCPC Contract Vendors; and

WHEREAS, the additional MCCPC Contract Vendors have been added to the attached list; and

WHEREAS, the Township of Randolph anticipates entering into contracts in excess of $17,500 with the attached Referenced Contract Vendors through this resolution and properly executed purchase orders/contracts as needed, which shall be subject to all the conditions applicable to the current co-op contracts.

NOW, THEREFORE, BE IT RESOLVED that the Township of Randolph authorizes the Purchasing Agent to purchase certain goods and services from the additional approved MCCPC Contract Vendors on the attached list, pursuant to all conditions of the individual co-op contracts; and

BE IT FURTHER RESOLVED that the governing body of the Township of Randolph pursuant to N.J.A.C. 5:30-5.5(b) regarding the certification of available funds, shall either certify the full maximum amount against the budget at the time the contract is awarded, or no contract amount shall be chargeable or certified until such time as the goods or services are ordered or otherwise called for prior to placing the order, and a certification of availability of funds is made by the Chief Financial Officer via an authorized Purchase Order; and

BE IT FURTHER RESOLVED that the duration of the contracts between the Township of Randolph and the referenced MCCPC Contract Vendors shall be until December 31, 2017 or upon expiration of the vendor’s contract whichever is first.

9. Authorizing the Public Display of Fireworks for the 2017 Freedom Festival

R-106-17

WHEREAS, the Township of Randolph annually holds its Freedom Festival at the County College of Morris; and

WHEREAS, the Freedom Festival includes the public display of fireworks; and

WHEREAS, this year’s Freedom Festival fireworks will be held on Saturday, July 1, 2017 with a July 2, 2017 rain date; and

WHEREAS, International Fire Code 2006, New Jersey Edition, Section 3301.2.4.3 requires the governing body to grant permission for the public display of fireworks; and

WHEREAS, upon application to the Fire Official and after receipt of all necessary documentation a permit shall be issued by the Fire Official, pursuant to N.J.A.C. 5:70-2.7 for the fireworks display; and

WHEREAS, the Purchasing Agent solicited quotes from six (6) fireworks vendors; and

WHEREAS, two quotes were received; and

WHEREAS, the contract was awarded to Pyrotecnico Fireworks, Inc.; and

WHEREAS, Pyrotecnico Fireworks, Inc. provided proof of proper insurance coverage which has been approved by the MEL Underwriting Manager.

NOW, THEREFORE BE IT RESOLVED, by the Township Council, Township of Randolph, County of Morris, State of New Jersey, that permission is hereby granted for the public display of fireworks at the 2017 Freedom Festival by Pyrotecnico Fireworks, Inc. on July 1, 2017 (rain date July 2, 2017) after issuance of a permit by the fire official as stated above.

10. Awarding a Professional Services Agreement to French & Parrello of Wall, NJ for the Park Development at Calais Road Property—$129,500

R-107-17

WHEREAS, the Township of Randolph solicited proposals via a non-fair and open process for the Park Development at Calais Road Property; and

WHEREAS, proposals were solicited from eight (8) firms; and

WHEREAS, six (6) firms responded to the solicitation; and

WHEREAS, proposals were received from the following for the not to exceed amounts shown:

Brandstetter Carroll, Lexington, KY—$276,088
Bowman Consulting Group, LTD, Cedar Knolls, NJ—$252,195; and
Keller & Kirkpatrick, Morris Plains, NJ—$203,200; and
French & Parrello, Wall, NJ—$129,500; and
Suburban Consulting Engineers, Flanders, NJ—$174,515; and
Van Cleef Engineering Associates, Hillsborough, NJ—$277,888; and

WHEREAS, proposals were reviewed and interviews were conducted of the three (3) highest ranking firms—French & Parrello, Bowman Consulting Group, LTD, and Van Cleef Engineering Associates—by the Steering Committee comprised of Township Staff, Council Members, and Advisory Committee members; and

WHEREAS, the Steering Committee recommends the award of the contract to French & Parrello as the most qualified firm; and

WHEREAS, the Purchasing Agent, has determined and certified in writing that the value of these services will exceed $17,500; and

WHEREAS, the anticipated term of this contract will be through the conclusion of the bid process for the construction phase; and

WHEREAS, the contract with French & Parrello is for a total amount not to exceed $129,500 and was not solicited through receipt of sealed bids or competitive contracting, therefore the requirements of N.J.S.A. 19:44A-20.5 (Anti Pay-to-Play Legislation) apply; and

WHEREAS, in accordance with the Anti Pay-to-Play Legislation, French & Parrello has submitted to the Township the Political Contribution Disclosure Form, Stockholder Disclosure Certification and Business Entity Disclosure Certification as required; and

WHEREAS, the Township of Randolph desires to award a professional services agreement for the Park Development at Calais Road Property to French & Parrello of Wall, NJ for the not to exceed amount of $129,500; and

WHEREAS, the Finance Officer has certified to the availability of funds for this project.

NOW, THEREFORE BE IT RESOLVED, by the Township Council, Township of Randolph, County of Morris, State of New Jersey, that a professional services agreement be awarded to French & Parrello of Wall, NJ for the Park Development at Calais Road Property for the not to exceed amount of $129,500 per their proposal until the project is fully completed.

CERTIFICATION OF AVAILABILITY OF FUNDS

Dated: April 27, 2017

As required by N.J.S.A. 40A:4-57, N.J.A.C. 5:30-14.5, and any other applicable requirement, I, Darren Maloney, Director of Finance for the Township of Randolph, have ascertained that funds will be available in the General Capital Fund, Ordinance 21-16, 90 Acres Development Plan and Ordinance 10-17, Calais Park Development/Engineering to award a contract to French and Parello for services per its proposal to the township.

Darren Maloney
Chief Financial Officer
Budget Accounts: 04-215-55-979-312 (not to exceed $30,000)
04-215-55-983-300 (not to exceed $99,500) pending adoption

11. Authorizing Sale of Surplus Personal Property No Longer Needed for Public Use on an Online Auction Website

R-108-17

WHEREAS, the Township of Randolph has determined that the property described on Schedules A, B, C, D & E attached hereto and incorporated herein is no longer needed for public use; and

WHEREAS, the Local Unit Technology Pilot Program and Study Act (P.L. 2001, c. 30) authorizes the sale of surplus personal property no longer needed for public use through the use of an online auction service; and

WHEREAS, the Township of Randolph intends to utilize the online auction services of USGovBid located at usgovbid.com; and

WHEREAS, the sale is being conducted pursuant to the Division of Local Government Services’ Local Finance Notice 2008-9.

NOW, THEREFORE, BE IT RESOLVED by the Township Council of the Township of Randolph in the County of Morris, State of New Jersey, that the Township is hereby authorized to sell the surplus personal property as indicated on the attached Schedules A, B, C, D & E on an online auction website entitled usgovbid.com.

BE IT FURTHER RESOLVED that the terms and conditions of the agreement entered into between USGovBid and the Township of Randolph are available at usgovbid.com and in the Township of Randolph Clerk’s office.

12. Cancelling Unused Balances in Ordinances #10-11, #7-12, #15-13, #16-14 and #08-15 for Various Park Capital Improvements

R-109-17

WHEREAS, certain General Capital Improvement Authorization balances in Ordinances #10-11, #7-12, #15-13, #16-14 and #08-15 remain dedicated to various park capital improvements; and

WHEREAS, these General Capital Improvement Authorizations were fully funded by the Township’s Recreation/Open Space Trust Funds; and

WHEREAS, it is necessary to formally cancel these balances for a total of $211,324.83.

NOW THEREFORE BE IT RESOLVED, by the Mayor and Township Council, Township of Randolph, County of Morris, State of New Jersey that the Finance Director is instructed to cancel any unexpended and dedicated balances in Ordinances #10-11 ($3,348.20), #7-12 ($57,187.21), #15-13 ($99,631.61), #16-14 ($11,569.29) and #08-15 ($39,588.52) for a total of $211,324.83.

NOW, THEREFORE BE IT FURTHER RESOLVED, by the Mayor and Township Council, Township of Randolph, County of Morris, State of New Jersey that these canceled balances be returned to the general capital improvement fund and specifically earmarked for funding future park capital improvements that are eligible to be funded with Recreation/Open Space Trust Funds monies.

13. Authorizing the Execution of a Lease-Purchase Agreement with the Board of Education for the Purchase of Block 116, Lot 32 (565 Millbrook Ave) on the Official Tax Map of the Township of Randolph

R-110-17

WHEREAS, N.J.S.A. 40:60-25.54, N.J.S.A. 40A:12-13(b)(1) and N.J.S.A. 40A:12-19 authorize the acquisition of property by a municipality for the purpose of making the property available to a school district for nominal or other consideration; and

WHEREAS, the Township desires to purchase Block 116, Lot 32 on the Official Tax Map of the Township of Randolph (“Property”) to be conveyed to the Board of Education of the Township of Randolph (“Board of Education”); and

WHEREAS, the Township desires to enter into a Lease/Purchase Agreement (“Agreement”) with the Board of Education for the acquisition of the Property and the conveyance of same to the Board of Education upon the anticipated acquisition of the property by the Township.

NOW, THEREFORE, BE IT RESOLVED by the Township Council of the Township of Randolph, County of Morris, State of New Jersey, they being the Governing Body thereof as follows:

1. In the event the Township acquires the Property, the Township Council approves the terms and conditions of a certain Lease/Purchase Agreement by and between the Township of Randolph and the Board of Education of the Township of Randolph, dated as of April 27, 2017, a copy of which is filed in the Office of the Township Clerk.
2. The Mayor and Clerk of the Township shall execute the Agreement with the Board of Education for the acquisition and conveyance of the Property and said officers, together with all other appropriate employees, professionals, and staff, are hereby authorized and directed to take all steps necessary to effectuate the purpose of this Resolution.
3. This Resolution shall take effect immediately.

H. UPCOMING EVENTS

1. Clean Communities Day and Document Shredding—Saturday, April 29 from 8:30 a.m. - 12 noon at the Municipal Building
2. National Prescription Drug Take-Back Day—April 29 at the Acme Supermarket—690 Millbrook Avenue, Randolph
3. Morris County Chamber of Commerce, 2017 Legislative Luncheon, Tuesday May 2 at the Park Savoy, 236 Ridgedale Ave., Florham Park, 11:30 a.m. - 1:30 p.m.
4. Gordon Raupp Memorial Fishing Derby at Randolph Lake, May 6, 7:30 a.m. - 10:30 a.m.
5. Bench Dedication—Commemorative Bench Donated by Morris Habitat for Humanity for 10th Anniversary of ReStore, May 9 at 6:00 p.m., Freedom Park (near soccer field)
6. Morris County Chamber of Commerce—Washington Update Breakfast with Congressman Rodney Frelinghuysen, Friday, May 12 at Wyndham Hamilton Park, 175 Park Ave, Florham Park—7:30 a.m. - 9:15 a.m.
7. Habitat for Humanity, Hammer for Heroes on Saturday, June 3 from 9 a.m. to 2 p.m. at the ReStore, 274 South Salem St., Randolph
8. Relay for Life at Veteran’s Memorial Park on Route 46, Parsippany, begins June 10 with registration at 2 p.m.; opening ceremony at 4 p.m.; ending on June 11 at 6:00 a.m.—Randolph Township Team
9. Randolph Rock Star Event on Thursday, June 15
10. Memorial Day Ceremony at VFW, May 29 at 11:00 a.m.

I. ORDINANCES: SECOND READING/PUBLIC HEARING

1. Ordinance No. 05-17 of the Township of Randolph Appropriating $335,000 from the Capital Improvement Fund to Purchase 565 Millbrook Avenue

BE IT RESOLVED, that an Ordinance entitled “AN ORDINANCE OF THE TOWNSHIP OF RANDOLPH APPROPRIATING $335,000 FROM THE CAPITAL IMPROVEMENT FUND TO PURCHASE 565 MILLBROOK AVENUE” be read by title on second reading and a hearing held thereon.

Manager Mountain explained that this is a cash ordinance that provides the appropriation to fund the agreement between the township and the school district to acquire 565 Millbrook Avenue. The school district will be reimbursing the township for the acquisition.

OPEN TO THE PUBLIC

Judith Stewart of 114 Everdale Road asked what the plan was for the property. Mayor Carey replied that the Board of Education has the plan. Manager Mountain explained that it is a purchase on behalf of the board, they will repay the township in five installments.

Seeing no one further from the public, the public portion was closed.

BE IT RESOLVED, that an Ordinance entitled, “AN ORDINANCE OF THE TOWNSHIP OF RANDOLPH APPROPRIATING $335,000 FROM THE CAPITAL IMPROVEMENT FUND TO PURCHASE 565 MILLBROOK AVENUE” be passed on final reading and that a Notice of Final Passage of said Ordinance be published in the official designated newspaper according to law.

Councilman Guadagno made a motion to adopt the Ordinance. Councilman Tkacs seconded the motion, and the following roll call vote was taken:

AYES:
Councilman Guadagno
Councilman Loveys
Councilman Napoliello
Councilman Tkacs
Councilwoman Veech
Deputy Mayor Forstenhausler
Mayor Carey

NAYS: None

2. Ordinance No. 06-17: Amending Ordinance Nos. 16-09, 23-10, 12-11, 10-12, 14-12, 17-12, 09-13, 05-15, and 11-16 to Provide and Determine the Range of Compensation for the Specified Officers and Employees in the Township of Randolph

BE IT RESOLVED, that an Ordinance entitled “AN ORDINANCE AMENDING ORDINANCE NOS. 16-09, 23-10, 12-11, 10-12, 14-12, 17-12, 09-13, 05-15, AND 11-16 TO PROVIDE AND DETERMINE THE RANGE OF COMPENSATION FOR THE SPECIFIED OFFICERS AND EMPLOYEES IN THE TOWNSHIP OF RANDOLPH” be read by title on second reading and a hearing held thereon.

Manager Mountain explained that this ordinance provides for the range of compensation for 2017 for municipal employees.

OPEN TO THE PUBLIC

Seeing no one from the public, the public portion was closed.

BE IT RESOLVED, that an Ordinance entitled, “AN ORDINANCE AMENDING ORDINANCE NOS. 16-09, 23-10, 12-11, 10-12, 14-12, 17-12, 09-13, 05-15, AND 11-16 TO PROVIDE AND DETERMINE THE RANGE OF COMPENSATION FOR THE SPECIFIED OFFICERS AND EMPLOYEES IN THE TOWNSHIP OF RANDOLPH” be passed on final reading and that a Notice of Final Passage of said Ordinance be published in the official designated newspaper according to law.

Councilman Napoliello made a motion to adopt the Ordinance. Councilman Guadagno seconded the motion, and the following roll call vote was taken:

AYES:
Councilman Guadagno
Councilman Loveys
Councilman Napoliello
Councilman Tkacs
Councilwoman Veech
Deputy Mayor Forstenhausler
Mayor Carey

NAYS: None

J. ORDINANCES: INTRODUCTION

1. Ordinance No. 07-17: An Ordinance of the Township of Randolph Appropriating $1,700,000 from the Capital Improvement Fund for 2017 Water-Sewer Capital Improvements

Manager Mountain explained that the ordinance is a capital appropriation for water and sewer capital improvements; it is a cash ordinance.

BE IT RESOLVED, that an Ordinance entitled “AN ORDINANCE OF THE TOWNSHIP OF RANDOLPH APPROPRIATING $1,700,000 FROM THE CAPITAL IMPROVEMENT FUND FOR 2017 WATER-SEWER CAPITAL IMPROVEMENTS” be introduced, read by title by the Township Clerk and passed on first reading.

BE IT RESOLVED, that said Ordinance shall be further considered for final passage at the meeting of the Township Council of the Township of Randolph on the 18th of May 2017 at 7 o’clock in the evening, prevailing time, at the Municipal Building in said Township, at which time and place all persons interested shall be given an opportunity to be heard concerning said ordinance.

BE IT FURTHER RESOLVED, that the Township Clerk be authorized and directed to advertise said Ordinance in full or by summary with the notice of introduction thereof, in the official designated newspaper according to law.

Councilman Guadagno made a motion to introduce the ordinance. Deputy Mayor Forstenhausler seconded the motion, and the following roll call vote was taken:

AYES:
Councilman Guadagno
Councilman Loveys
Councilman Napoliello
Councilman Tkacs
Councilwoman Veech
Deputy Mayor Forstenhausler
Mayor Carey

NAYS: None

2. Ordinance No. 08-17: An Ordinance of the Township of Randolph Appropriating $884,000 from the Capital Improvement Fund for Various 2017 Capital Improvements

Manager Mountain explained that it is a cash ordinance that funds the general capital associated with the township’s 2017 capital plan; all the items not being paid for by bond or in the recreation and parks trust.

BE IT RESOLVED, that an Ordinance entitled “AN ORDINANCE OF THE TOWNSHIP OF RANDOLPH APPROPRIATING $884,000 FROM THE CAPITAL IMPROVEMENT FUND FOR VARIOUS 2017 CAPITAL IMPROVEMENTS” be introduced, read by title by the Township Clerk and passed on first reading.

BE IT RESOLVED, that said Ordinance shall be further considered for final passage at the meeting of the Township Council of the Township of Randolph on the 18th of May 2017 at 7 o’clock in the evening, prevailing time, at the Municipal Building in said Township, at which time and place all persons interested shall be given an opportunity to be heard concerning said ordinance.

BE IT FURTHER RESOLVED, that the Township Clerk be authorized and directed to advertise said Ordinance in full or by summary with the notice of introduction thereof, in the official designated newspaper according to law.

Deputy Mayor Forstenhausler made a motion to introduce the ordinance. Councilman Guadagno seconded the motion, and the following roll call vote was taken:

AYES:
Councilman Guadagno
Councilman Loveys
Councilman Napoliello
Councilman Tkacs
Councilwoman Veech
Deputy Mayor Forstenhausler
Mayor Carey

NAYS: None

3. Ordinance No. 09-17: Appropriating $1,000,000 from the Capital Improvement Fund for the 2017 Road Overlay Program

Manager Mountain explained that this is a cash ordinance that funds the 2017 road improvement program. The specific roads were previously approved by the Council, and are listed in the ordinance.

BE IT RESOLVED, that an Ordinance entitled “AN ORDINANCE OF THE TOWNSHIP OF RANDOLPH APPROPRIATING $1,000,000 FROM THE CAPITAL IMPROVEMENT FUND FOR THE 2017 ROAD OVERLAY PROGRAM” be introduced, read by title by the Township Clerk and passed on first reading.

BE IT RESOLVED, that said Ordinance shall be further considered for final passage at the meeting of the Township Council of the Township of Randolph on the 18th of May 2017 at 7 o’clock in the evening, prevailing time, at the Municipal Building in said Township, at which time and place all persons interested shall be given an opportunity to be heard concerning said ordinance.

BE IT FURTHER RESOLVED, that the Township Clerk be authorized and directed to advertise said Ordinance in full or by summary with the notice of introduction thereof, in the official designated newspaper according to law.

Councilman Guadagno commented that ordinances #07-17 and #09-17 will pay for themselves as more people move to Randolph; he felt both were very much needed.

Councilwoman Veech noted that there was $1,000,000 in roads and $250,000 as a contingency plan. She explained that she had previously asked Manager Mountain why the ordinance wasn’t for $1,250,000, and he had explained that there was a balance remaining in 2016 which will be used in 2017.

Deputy Mayor Forstenhausler stated that he served on the subcommittee with Councilmen Guadagno and Napoliello; he felt the Township Engineer and the Public Works department did an excellent job preparing the list of roads.

Mayor Carey concurred with Deputy Mayor Forstenhausler that the process of examining and evaluating the roads is vigorous. Manager Mountain agreed, and commended the engineering and road department staff.

Councilman Napoliello made a motion to introduce the ordinance. Councilman Guadagno seconded the motion, and the following roll call vote was taken:

AYES:
Councilman Guadagno
Councilman Loveys
Councilman Napoliello
Councilman Tkacs
Councilwoman Veech
Deputy Mayor Forstenhausler
Mayor Carey

NAYS: None

4. Ordinance No. 10-17: An Ordinance of the Township of Randolph Appropriating $130,000 from the Recreation/Open Space Trust Funds for Design and/or Engineering Services for the Park Currently Known as Calais Park

Manager Mountain explained that this is a cash ordinance, funded out of the Recreation and Open Space Trust Fund. It supports the design and engineering services for the Calais Park project; this is for the design phase of the project. Once there is a more defined scope and price for the project later in the year, an ordinance will be introduced for the construction aspect.

BE IT RESOLVED, that an Ordinance entitled “AN ORDINANCE OF THE TOWNSHIP OF RANDOLPH APPROPRIATING $130,000 FROM THE RECREATION/OPEN SPACE TRUST FUNDS FOR DESIGN AND/OR ENGINEERING SERVICES FOR THE PARK CURRENTLY KNOWN AS CALAIS PARK” be introduced, read by title by the Township Clerk and passed on first reading.

BE IT RESOLVED, that said Ordinance shall be further considered for final passage at the meeting of the Township Council of the Township of Randolph on the 18th of May 2017 at 7 o’clock in the evening, prevailing time, at the Municipal Building in said Township, at which time and place all persons interested shall be given an opportunity to be heard concerning said ordinance.

BE IT FURTHER RESOLVED, that the Township Clerk be authorized and directed to advertise said Ordinance in full or by summary with the notice of introduction thereof, in the official designated newspaper according to law.

Councilwoman Veech made a motion to introduce the ordinance. Councilman Guadagno seconded the motion, and the following roll call vote was taken:

AYES:
Councilman Guadagno
Councilman Loveys
Councilman Napoliello
Councilman Tkacs
Councilwoman Veech
Deputy Mayor Forstenhausler
Mayor Carey

NAYS: None

K. OPEN TO THE PUBLIC

Julie Swenson of 54 Park Avenue asked if the reserve for uncollected taxes is based on foreclosures. Manager Mountain explained that the township is required by law to have a reserve for uncollected taxes for any unpaid taxes because the township is responsible for paying 100% of the expenses associated with anyone’s budget. He provided the example of the school district; the township must pay them 100% for their funding, whether the taxes are paid or not. Foreclosures can be a factor, but it is not the only reason. As an aside, Ms. Swenson thanked the Manager and Council for their help with the issues she has brought to their attention.

Seeing no one further from the public, the public portion was closed.

L. COUNCIL COMMENTS

Councilman Guadagno reported that there is an underutilized trail head at Nottingham Way and Sherwood Court that often has trash on the ground from people partying there. Each year it gets cleaned up during the Clean Communities Day; however, the trash builds up again. He explained that, in the deed for Nottingham Way, there is a parking area for six cars; he felt a trail head should be completed. He felt that if a trail head was there, it would deter people from hanging out there and leaving trash. He spoke to members of the Trail Committee, and they recommended that a trail head be built.

Councilman Tkacs reported that there was a presentation at the last Environmental/Landmarks Advisory Committee meeting by Angela Gorczyca, from the Raritan Headwaters Association. The association monitors all the streams and rivers throughout the Raritan Headwaters; they monitor the flora and fauna, and ensure the water quality. The report indicated that Randolph was acceptable. Councilman Tkacs felt the presentation was great.

Councilwoman Veech reported the following:

• She spoke to some of the Freeholders about Dover Chester Road, from Sussex Turnpike to Ironia Road. The county has been repairing potholes this week. She explained that she asked them to add Randolph Avenue to their list, at the request of Councilman Loveys.
• She attended a meeting on the Calais Road park. She was pleased with the selection of the project designers.
• She attended the Parks Advisory Committee meeting. An Eagle Scout will be adding equipment including tether ball and spring rockers to Kiwanis Park.
• She attended the Recreation Committee meeting. Each month someone speaks to the committee about their particular program. Craig Garrettson spoke at the last meeting about the girls’ softball program; since 2013, there has been a 25% decline in enrollment. She thanked Manager Mountain and Russ Newman for extending the Trails Survey by one month. There is a monthly newsletter distributed to coaches by the Recreation Dept. There is also going to be a website for the coaches.
• She reported that Tom MacArthur was on Fox News since he was one of the authors of the new healthcare bill; she felt he has done Randolph proud.

Deputy Mayor Forstenhausler reported that he attended the Safety Committee meeting. He also attended the Ironia Fire Company’s pancake breakfast; it was a good morning, with good food.

Mayor Carey reported the following:

• She attended the Calais Road park meeting; they interviewed many of the firms, one of which was hired.
• She and Councilman Loveys attended the Chamber of Commerce meeting at LaStrada. Fire Chief Moschella and Fire Official Briant spoke at the meeting, and did a fine job; the audience was very engaged.
• She attended the Little League parade, and she threw out the first pitch.
• She attended the Ironia Fire Company’s pancake breakfast.
• She and many of the Council members attended the Rotary Club’s First Annual Taste of Randolph.
• She attended the Trails Committee meeting; the group is very enthusiastic. They reported that, as of the meeting, there were 285 surveys submitted.

Councilman Guadagno asked Mayor Carey and Deputy Mayor Forstenhausler, as liaisons to the Board of Education, to report that he felt the full day Kindergarten has been an asset. He would like to see them add a Pre-K program for three year olds.

M. EXECUTIVE SESSION

WHEREAS, Section 8 of the Open Public Meetings Act, Chapter 231, P.L. 1975 (N.J.S.A. 10:4-12) permits the exclusion of the public from a meeting under certain circumstances; and

WHEREAS, this public body is of the opinion that such circumstances presently exist.

NOW, THEREFORE, BE IT RESOLVED by the Mayor and Council of the Township of Randolph, in the County of Morris, and State of New Jersey, as follows:

1. The public shall be excluded from the Executive portion of the meeting.

2. The general nature of the subject matter to be discussed is as follows:

Discussion of Community Volunteer of the Year

3. As nearly as now can be ascertained, the matter or matters to be discussed at this time will be disclosed to the public at such time and under such circumstances as are prescribed by law.

4. At the conclusion of the Executive Session, the Council will reconvene in public session for the purpose of taking formal action.

Deputy Mayor Forstenhausler made a motion to move into Executive Session at 8:20 p.m. Councilman Guadagno seconded the motion, and the following roll call vote was taken:

AYES:
Councilman Guadagno
Councilman Loveys
Councilman Napoliello
Councilman Tkacs
Councilwoman Veech
Deputy Mayor Forstenhausler
Mayor Carey

NAYS: None

Councilwoman Veech made a motion to close the Executive Session at 8:25 p.m. Councilman Guadagno seconded the motion, and the following roll call vote was taken:

AYES:
Councilman Guadagno
Councilman Loveys
Councilman Napoliello
Councilman Tkacs
Councilwoman Veech
Deputy Mayor Forstenhausler
Mayor Carey

NAYS: None

N. ADJOURNMENT

Councilman Napoliello made a motion to adjourn the meeting at 8:25 p.m. Councilman Tkacs seconded the motion, and the following roll call vote was taken:

AYES:
Councilman Guadagno
Councilman Loveys
Councilman Napoliello
Councilman Tkacs
Councilwoman Veech
Deputy Mayor Forstenhausler
Mayor Carey

NAYS: None