All meeting minutes posted on the township website are unofficial minutes. Official copies of minutes may be obtained from the township clerk.

Minutes: April 4, 2013

A. OPENING OF REGULAR MEETING

1. Call to Order

A regular meeting of the Randolph Township Council was called to order at 7:00 p.m. by Mayor MacArthur. This meeting is held pursuant to the New Jersey Open Public Meetings Act. Adequate notice of the meeting has been provided by posting written notice of the time, date, location, and to the extent known, the agenda of the meeting in Randolph Township. This notice was posted on the bulletin board within Town Hall, it was filed with the Township Clerk, and it was provided to those persons or entities requesting notification. Notice was also provided to the Randolph Reporter and the Morris County Daily Record on December 7, 2012, by e-mailing them the annual resolution adopted by the Council on November 29, 2012. The annual resolution, which included this meeting date, was advertised in the Randolph Reporter, the official newspaper of the Township of Randolph, and the Daily Record on December 13, 2012.

2. Roll Call

PRESENT:
Councilwoman Carey
Councilman Guadagno
Councilman Hirniak
Councilman Napoliello
Councilwoman Veech
Deputy Mayor Loveys
Mayor MacArthur

Also Present: Township Manager John Lovell, and Keli Gallo from the Law Office of Edward Buzak.

3. Mayor MacArthur led the Pledge of Allegiance

B. PRESENTATIONS

1. Freeholder Presentation of the 2013 Morris County Budget

Freeholder Lyons reported that on February 27th the freeholders introduced a budget and on March 27th the budget was adopted. He distributed a copy of his presentation related to the 2013 Morris County budget.

Freeholder Lyons reported the following budget highlights:

0% tax increase to operating budget
Reduction of $3.9M in open space tax while preserving all aspects of the program
Combined operating and open space tax reduced by 1.7%
The 2013 budget maintains all county services in the midst of difficult economic times
Actual spending reduced by $2.3M

Freeholder Lyons reported that the way in which the freeholders achieved the no tax increase to the 2013 Morris County budget was:

$1M savings in pension and health care reforms signed into law by Governor Christie
$2M savings related to health care plan redesign
$1.1M reduction in salary expense
63 less employees in the 2013 budget
First zero in 15 years

Freeholder Lyons gave the following highlight of services provided in the 2013 Morris County budget:

Over 500K meals annually provided to Morris County senior citizens
Morris View Health Care remains home to 283 individuals
Level funding allocated to:
- County College of Morris—$11.6M
- Morris County School of Technology—$6.2M
- Morris County Park Commission—$13.7M
The continued provision of a wide variety of human/social service programs:
- Aging, disabilities, and veteran services
- Mental health services
- Substance abuse services
- Emergency assistance services
- Transportation services

Freeholder Lyons also noted:

Reviewed the freeholders list of public safety services provided
Reviewed the budget by function graphical representation and highlighted the $40M capital/debt. He stated that the freeholders are fortunate to be in the position they are as previous freeholder boards have been very aggressive in maintaining the infrastructure. The major facilities throughout the county are all relatively new.
The county maintains a AAA bond rating which saves the county taxpayers money, but also allows the county to provide the AAA bond rating to the towns and school boards through the Morris County Improvement Authority
He felt the budget is structurally balanced and highlighted that the use of surplus remains unchanged
The projects under construction include:
- An addition to the Public Safety Training Academy
- The renovation of the Central Ave. complex into a multi-use human service non-profit mall
- Four multi-use turf fields on the former Greystone site now known as Central Park of Morris County
Additions include:
- Economic development investments
  - $30K to the Morris County Tourism Bureau related to the promotion of special events including the 2014 Super Bowl
  - $20K provided to the Morris County Economic Development Corporation related to the promotion of businesses in Morris County
- $40K allocated to dispose of ammunition and fireworks collected by municipalities (shared service)
- Retaining a chief information officer with funding being provided by vacant positions in the technology department
Risks to 2014 budget:
- Uncertainty of Medicaid funding for Morris View Health Care
- Potential future increases in health insurance (Affordable Care Act/Obamacare) and pension costs
- Interest arbitrator rulings unfavorable to the taxpayer
He stated that the freeholders have been planning very aggressively for the future and are meeting weekly year round.

There was discussion regarding the 911 Emergency Communications Center and municipalities within Morris County that are utilizing it versus those that are not. Once the County facility is completed, they will be able to service all the municipalities within Morris County if they choose to utilize the County dispatch.

There was also discussion on roads as related to Randolph as well as Morris County in general.

C. RECOGNITION/PROCLAMATION

1. See! Save! Celebrate!—Historic Preservation Month—May 2013

Councilman Hirniak presented a proclamation from the Township of Randolph to Meg Sullivan from the Landmarks Committee, entitled, “See! Save! Celebrate!”:

WHEREAS, historic preservation is an effective tool for managing growth, revitalizing neighborhoods, fostering local pride and maintaining community character while enhancing livability; and

WHEREAS, historic preservation is relevant for communities across the nation, both urban and rural and for Americans of all ages, all walks of life, and all ethnic backgrounds; and

WHEREAS, it is important to celebrate the role of history in our lives and the contributions made by dedicated individuals in helping to preserve the tangible aspects of the heritage that has shaped us as a people; and

WHEREAS, “SEE! SAVE! CELEBRATE!” is the theme for National Preservation Month 2013, cosponsored by Randolph Township’s Landmarks Committee and the National Trust for Historic Preservation.

NOW, THEREFORE, BE IT RESOLVED, that I, Tom MacArthur, Mayor of the Township of Randolph, in the County of Morris, New Jersey, do proclaim May 2013 as National Preservation Month, and call upon the people of Randolph to join their fellow citizens across the United States in spreading the word that preservation is to SEE, SAVE, and CELEBRATE America’s historic sites.

April 4, 2013
Tom MacArthur, Mayor

D. OPEN TO THE PUBLIC

Judith Stewart, 114 Everdale Road stated that her question may not be able to be answered immediately, but she would like to know how much electricity the two new electronic signs use and how much it costs to run them. Manager Lovell replied that they are LED signs and therefore use very little energy. The signs are not metered, therefore, the Manager will need to contact the manufacturer to inquire about the power demand.

Seeing no one else from the public, the public portion was closed.

E. MANAGER’S REPORT

Manager Lovell reported that it is Emergency Management Week for the Township and the Municipal Building and the Maintenance Center on Sussex Turnpike were run off of generators yesterday without incident. In addition, 15,373 messages were successfully sent out to residents prior to the Council meeting. There were about 800 unsuccessful calls which means that the message did not get through for one reason or another. In a real emergency there would be two or three additional attempts in order to get to everyone; however, as this was just a test, it was felt that it was unnecessary to make additional attempts.

The generator is being installed at the Library and the Community Center; it is a very significant generator which will be servicing two buildings.

F. COMBINED ACTION RESOLUTIONS

The following resolutions were discussed:

Item #11 Manager Lovell explained the tax sale process and why it is done.
Item #17 Manager Lovell explained how the LOSAP qualifications were calculated. There is a point system that has been set up by the Fire Department and it is based upon hours of service and type of service. It is uniform for all fire companies and for the Rescue Squad.
Item #18 Manager Lovell explained the typical process for a large construction project which includes the bid process coordinated by the Township Purchasing Agent, Liz Crescibene.

1. Approval of Combined Action Resolutions

Councilman Guadagno made a motion to approve the Combined Action Resolutions. Councilman Napoliello seconded the motion, and the following roll call vote was taken:

AYES:
Councilwoman Carey
Councilman Guadagno
Councilman Hirniak
Councilman Napoliello
Councilwoman Veech
Deputy Mayor Loveys
Mayor MacArthur

NAYS: None

2. Authorizing 2013-2015 Randolph/Mine Hill Shared Services Agreement

R-114-13

WHEREAS, Mine Hill wishes to obtain Health Services of a technical and professional nature from the Township of Randolph.

WHEREAS, both parties agree to abide by the provisions set forth in the Services Agreement, dated January 1, 2013.

NOW, THEREFORE, BE IT RESOLVED that the Mayor and Council of the Township of Randolph do hereby approve the Contract with Mine Hill.

BE IT FURTHER RESOLVED that the Mayor is hereby authorized to sign the contract.

3. Refund Overpayment for 44 Barbara Drive to David & Sheryl Raport—$11,747.11

R-115-13

WHEREAS, David/Sheryl Raport has been granted a reduction in assessed valuation for the tax years 2009,2010,2011 and 2012 by the Tax Court of New Jersey on Block 103.03 Lot 21, known as 44 Barbara Drive; and

WHEREAS, an overpayment exists as a result of the reduction for the year 2009 in the amount of $2,788.77, 2010 in the amount of $2,891.93, 2011 in the amount of $3,001.36 and $3,065.05 for 2012.

WHEREAS, it is recommended by the Tax Collector that this overpayment be refunded at this time.

NOW, THEREFORE, BE IT RESOLVED, by the Mayor and Council of the Township of Randolph, County of Morris, that the Treasurer be instructed to refund the overpayment of $11,747.11 to David/Sheryl Raport.

4. Refund Overpayment for Block 42, Lot 122.03 to Arrowgate Village—$3,346.00

R-116-13

WHEREAS, Arrowgate Village has been granted a reduction in assessed valuation for the tax year 2011, by the Tax Court of New Jersey on Block 42, Lot 122.03, known as 930 Route 10; and

WHEREAS, an overpayment exists as a result of the reduction for the year 2011 in the amount of $3,346.00.

WHEREAS, it is recommended by the Tax Collector that this overpayment be refunded at this time.

NOW, THEREFORE, BE IT RESOLVED, by the Mayor and Council of the Township of Randolph, County of Morris, that the Treasurer be instructed to refund the overpayment of $3,346.00 to Arrowgate Village.

5. Refund Outside Tax Sale Certificate #1950 to US Bank—$3,488.51

R-117-13

WHEREAS, Outside Tax Sale Certificate #1950 held by U.S. Bank Cust/EMP V, assessed to Mario Costa, Block 93, Lot 15.04, 18 Old Brookside Rd; and

WHEREAS, the above mentioned Tax Sale Certificate has been redeemed through the Tax Collector, including principal and interest in the amount of $2,888.51, and premium in the amount of $600.00.

NOW, THEREFORE, BE IT RESOLVED, by the Mayor and Council of the Township of Randolph, County of Morris, that the Treasurer be instructed to refund $3,488.51 to U.S. Bank Cust/EMP V holder of Tax Sale Certificate #1950.

6. Refund Outside Tax Sale Certificate #1951 to US Bank $6,506.19

R-118-13

WHEREAS, Outside Tax Sale Certificate #1951 held by U.S. Bank Cust/EMP V, assessed to ACCRH, LLC, Block 93, Lot 15.05, 18 Old Brookside Rd.; and

WHEREAS, the above mentioned Tax Sale Certificate has been redeemed through the Tax Collector, including principal and interest in the amount of $5,906.19, and premium in the amount of $600.00.

NOW, THEREFORE, BE IT RESOLVED, by the Mayor and Council of the Township of Randolph, County of Morris, that the Treasurer be instructed to refund $6,506.19 to U.S. Bank Cust/EMP V holder of Tax Sale Certificate #1951.

7. Refund Outside Tax Sale Certificate #1952 to US Bank—$3,994.37

R-119-13

WHEREAS, Outside Tax Sale Certificate #1952 held by U.S. Bank Cust/EMP V, assessed to ACCRH, LLC, Block 93, Lot 15.06, 18 Old Brookside Rd.; and

WHEREAS, the above mentioned Tax Sale Certificate has been redeemed through the Tax Collector, including principal and interest in the amount of $2,894.37, and premium in the amount of $1,100.00.

NOW, THEREFORE, BE IT RESOLVED, by the Mayor and Council of the Township of Randolph, County of Morris, that the Treasurer be instructed to refund $3,994.37 to U.S. Bank Cust/EMP V holder of Tax Sale Certificate #1952.

8. Refund Overpayment of 2013 Taxes for Block 215, Lot 87 to Silva—$2,488.43

R-120-13

WHEREAS, Marc/Stacey Silva has overpaid 2013 taxes in the amount of $2,488.43 on Block 215, Lot 87, 15 North Star Road; and

WHEREAS, it is recommended by the Tax Collector that this overpayment be refunded at this time.

NOW, THEREFORE, BE IT RESOLVED, by the Mayor and Council of the Township of Randolph, County of Morris, that the Treasurer be instructed to refund the overpayment of $2,488.43 to Marc/Stacey Silva.

9. Refund Escrow Fund for Block 112, Lot 2 to Lembro Realty—$3,499.25

R-121-13

WHEREAS, the Planning and Zoning Department received escrow funds from Lembro Realty Associates, 107 Arverne Road, West Orange, NJ, Block 112, Lot 2, and in the amount of $5,000.00; and

WHEREAS, the project has been completed and closed out and there are no outstanding payments due.

NOW, THEREFORE, BE IT RESOLVED by the Mayor and Council of the Township of Randolph, County of Morris, State of New Jersey that it is recommended by Darren Carney, Planning and Zoning Administrator the remaining escrow funds in the amount of $3,499.25 plus interest be refunded to Lembro Realty Assoc., 107 Arverne Road, West Orange, NJ 07869.

__________________________
Darren Carney, Planning & Zoning Administrator

10. Authorizing Award of Contract to Ditschman Flemington Ford for Purchase of 2013 Ford for Recreation Department—$26,948

R-122-13

WHEREAS, the Township of Randolph (“Township”) wishes to purchase a Ford F-350 XL, 4 Door Crew Cab for the Recreation Department; and

WHEREAS, the Purchasing Agent has solicited quotes from six different dealerships for this vehicle; and

WHEREAS, only two of the dealerships responded; and

WHEREAS, quotes were received from the following and for the prices listed:

DFFLM, LLC t/a Ditschman Flemington Ford—$26,948;
Winner Ford—$27,567; and

WHEREAS, the quote from DFFLM, LLC t/a Ditschman Flemington Ford was the cheapest; and

WHEREAS, the quotes were not solicited through receipt of sealed quotes, therefore the requirements of N.J.S.A. 19:44A-20.5 (Anti Pay-to-Play Legislation) apply; and

WHEREAS, in accordance with the Anti Pay-to-Play Legislation, DFFLM, LLC t/a Ditschman Flemington Ford submitted to the Township the Political Contribution Disclosure Form, Stockholder Disclosure Certification and Business Entity Disclosure Certification as required; and

WHEREAS, DFFLM, LLC t/a Ditschman Flemington Ford has also submitted to the Township a New Jersey Business Registration Certificate, as required; and

WHEREAS, funds are available for this purchase in account 04-215-55-951-302.

NOW, THEREFORE BE IT RESOLVED by the Township Council of the Township of Randolph, County of Morris, State of New Jersey, as follows:

The Township hereby awards a contract to DFFLM, LLC t/a Ditschman Flemington Ford of Flemington, NJ for the purchase of a Ford F-350 XL, 4 Door Crew Cab for the price of $26,948.
This Resolution shall take effect April 4, 2013.

CERTIFICATION OF AVAILABILITY OF FUNDS

Dated: April 4, 2013

As required by N.J.S.A. 40A:4-57, N.J.A.C. 5:30-14.5, and any Other applicable requirement, I, Michael J. Soccio, Director of Finance of the Township of Randolph, have ascertained that funds are available in Ordinance #13-12, Various Capital Improvements - Park Equipment, to award a contract to DFFLM, LLC t/a Ditschman Flemington Ford for the Purchase of a 2013 Ford F-350 XL, 4 Door Crew Cab for the Parks Department in the amount not to exceed $26,948.

_________________________
Michael J. Soccio
Chief Financial Officer
Budget Account: 04-215-55-951-302

11. Refund Outside Tax Sale Certificate #1946 to FWDSL & Associates—$4,213.64

R-123-13

WHEREAS, Outside Tax Sale Certificate #1946 held FWDSL & Associates, assessed to George Spiropoulos, Block 82, Lot 93.01, 259 Center Grove Road; and

WHEREAS, the above mentioned Tax Sale Certificate has been redeemed through the Tax Collector, including principal and interest in the amount of $4,213.64.

NOW, THEREFORE, BE IT RESOLVED, by the Mayor and Council of the Township of Randolph, County of Morris, that the Treasurer be instructed to refund $4,213.64 to FWDSL & Associates LP holder of Tax Sale Certificate #1946.

12. Authorizing the Award of a Contract to J.H. Reid Recycling of South Plainfield, NJ for Hurricane Clean Up—$34,840.00

R-124-13

WHEREAS, the Township of Randolph (“Township”) had a need to hire outside contractors for on-site tub grinding of logs, stumps and branches from Hurricane Sandy; and

WHEREAS, a contract was awarded on October 4, 2012 via R 302-12 to J.H. Reid Recycling as the lowest responsive, responsible bidder for the general On-Site Tub Grinding bid; and

WHEREAS, the On-Site Tub Grinding bid contract expired on December 31, 2012; and

WHEREAS, J.H. Reid Recycling performed the services in January 2013 for a total cost of $34,840; and

WHEREAS, the requirements of N.J.S.A. 19:44A-20.5 (Anti Pay-to-Play Legislation) apply; and

WHEREAS, in accordance with the Anti Pay-to-Play Legislation, J.H. Reid Recycling submitted to the Township the Political Contribution Disclosure Form, Stockholder Disclosure Certification and Business Entity Disclosure Certification as required; and

WHEREAS, J.H. Reid Recycling has also submitted to the Township a New Jersey Business Registration Certificate, as required; and

WHEREAS, funds are available for these services in account 10-115-02-000-002.

NOW, THEREFORE BE IT RESOLVED by the Township Council of the Township of Randolph, County of Morris, State of New Jersey, as follows:

The Township hereby awards a contract to J.H. Reid Recycling of South Plainfield, NJ for the on-site tub grinding of logs, stumps and branches from Hurricane Sandy during the month of January for the price of $34,840.
This Resolution shall take effect April 4, 2013.

CERTIFICATION OF AVAILABILITY OF FUNDS

Dated: April 4, 2013

As required by N.J.S.A. 40A:4-57, N.J.A.C. 5:30-14.5, and any Other applicable requirement, I, Michael J. Soccio, Director of Finance of the Township of Randolph, have ascertained that funds are available in the General Trust Fund, Reserve for Snow Removal, to award a contract to J.H. Reid Recycling for on-site Tub Grinding of Logs, Stumps and Branches from Hurricane Sandy in the amount not to exceed $34,840.

_________________________
Michael J. Soccio
Chief Financial Officer
Budget Account: 10-115-02-000-002

13. Refund Outside Tax Sale for 105 Arrowgate Drive to Avenue A and 13th Street—$276.88

R-125-13

WHEREAS, Outside Tax Sale Certificate #1918 held by Avenue A and 13th St LLC, assessed to Omo Fatiregun, Block 42, Lot 122.105, 105 Arrowgate Drive; and

WHEREAS, the above mentioned Tax Sale Certificate has been redeemed through the Tax Collector, including principal and interest in the amount of $276.88.

NOW, THEREFORE, BE IT RESOLVED, by the Mayor and Council of the Township of Randolph, County of Morris, that the Treasurer be instructed to refund $276.88 to Avenue A and 13th St LLC, holder of Tax Sale Certificate #1918.

14. Refund Tax Sale Certificate for 105 Arrowgate Drive to Pro Capital—$18,298.27

R-126-13

WHEREAS, Outside Tax Sale Certificate #1935 held by US Bank for Pro Capital, I, assessed to Omo Fatiregun, Block 42, Lot 122.105, 105 Arrowgate Drive; and

WHEREAS, the above mentioned Tax Sale Certificate has been redeemed through the Tax Collector, including principal and interest in the amount of $18,298.27.

NOW, THEREFORE, BE IT RESOLVED, by the Mayor and Council of the Township of Randolph, County of Morris, that the Treasurer be instructed to refund $18,298.27 to US Bank Cust for Pro Capital I, holder of Tax Sale Certificate #1935.

15. Refund Fees Associated with Removal of UST Tank and Installation of AST Tank for 6 Aldebaran Dr. to Able Sanitary & Environmental—$120.00

R-127-13

WHEREAS, Able Sanitary & Environmental Services, Inc., P.O. Box 608, 229 Main Street, Andover, NJ 07821, submitted an application for the removal of a 550 gallon UST and installing a 275 gallon AST at 6 Aldebaran Drive (Pontoriero); and

WHEREAS, the application fee was paid on December 18, 2012 in the amount of $153.00; and

WHEREAS, the owner chose a different contractor to do this work and the contractor has requested a refund of their permit fees; and

WHEREAS, it is recommended by the Construction Official that Able Sanitary & Environmental Services, Inc. be refunded their permit fees of $153.00, less the DCA fee of $3.00; and less the 20% plan review fee of $30.00; for a refund of $120.00.

NOW, THEREFORE BE IT RESOLVED, by the Township Council, Township of Randolph, county of Morris, State of New Jersey, that the Finance Director be instructed to refund $120.00 to Able Sanitary & Environmental Services, Inc., P. O. Box 608, 229 Main Street, Andover, NJ 07821.

16. Shared Services Agreement with Mendham Boro and Mendham Twp. for Reciprocal Inspection Services

R-128-13

WHEREAS, the Township of Randolph wishes to enter into a shared service agreement with Mendham Township and Mendham Borough for Shared Inspection Services; and

WHEREAS, this agreement is established in accordance with the Uniform Shared Services and Consolidation Act, P.L. 2007,c63 (C.40A:65-1, et seq).

NOW, THEREFORE, BE IT RESOLVED by the Mayor and Council of the Township of Randolph, in the County of Morris, and State of New Jersey, as follows:

That the Mayor and Township Clerk are hereby authorized to execute the Shared Services Agreement for Shared Inspection Services.
This agreement shall remain in effect for 5 years unless subsequently extended or renewed by the parties.
A copy of this agreement shall be filed, for information purposes, with the Division of Local Government Services in the Department of Community Affairs, pursuant to the rules and regulations promulgated by the Director.
A copy of this Agreement is also on file in the Office of the Township Clerk for inspection by the public.
This Resolution shall take effect immediately.

17. Approving the 2012 LOSAP Qualifications—Randolph Township Fire Department

R-130-13

WHEREAS, the Randolph Township Fire Department has submitted the attached list of volunteers who qualify for the 2012 LOSAP Benefit; and

WHEREAS, this list has been reviewed by the Director of Finance and has been found to be accurate.

NOW, THEREFORE BE IT RESOLVED by the Mayor and Council of the Township of Randolph, in the County of Morris, and State of New Jersey as follows:

The fire department shall post the list for a period of 30 days to allow sufficient time for membership review.
The list shall be posted at the office of the Township Clerk and at the various fire departments.
This Resolution shall take effect immediately.

18. Authorizing an Award of Contract for the Butterworth Interceptor Upgrade Raynor Project

R-131-13

WHEREAS, the Township of Randolph wishes to award a contract for the Butterworth Interceptor Upgrade Raynor Project bid; and

WHEREAS, bids have been advertised and received on March 26, 2013, in accordance with Local Public Contracts Law; and

WHEREAS, bids were received from the following in the order listed and for the bid prices listed:

Carbro Constructors Corp., Hillsborough—Bid: $2,172,020.00
Montana Construction Corp. Inc., Lodi—Bid: $3,940,447.00
P.M. Construction Corp., Hillside—Bid: $1,363,377.00 (corrected price)
MSP Construction Corp., Newark—Bid: $3,079,560.00
T&T Commonwealth Construction Co. Inc., Jackson—Bid: $2,588,627.50
Underground Utilities Corp, Linden—Bid: $1,848,926.50 (corrected price)

WHEREAS, the Consulting Engineer from Hatch Mott MacDonald and the Purchasing Agent recommend the award of the contract to P.M. Construction Corp. as the lowest responsive, responsible bidder; and

WHEREAS, the funds for this project are available; and

NOW, THEREFORE BE IT RESOLVED, by the Township Council, Township of Randolph, County of Morris, State of New Jersey, that a contract be awarded to P.M. Construction Corp., of Hillside, NJ for the Butterworth Interceptor Upgrade Raynor Project for the corrected price of $1,363,377.00 per their bid proposal.

CERTIFICATION OF AVAILABILITY OF FUNDS

Dated: April 4, 2013

As required by N.J.S.A. 40A:4-57, N.J.A.C. 5:30-14.5, and any Other applicable requirement, I, Michael J. Soccio, Director of Finance of the Township of Randolph, have ascertained that funds are available in Ordinance #20-97, Butterworth Sewer Extension, to award a contract to P.M. Construction Corp. for the Butterworth Interceptor Upgrade Raynor Project in the amount not to exceed $1,363,377.

_________________________
Michael J. Soccio
Chief Financial Officer
Budget Account: 08-215-55-901-300

19. Authorizing an Award of Contract for Electrical Subcode Inspection Services

R-132-13

WHEREAS, the Township of Randolph wishes to award a one year contract for Electrical Subcode Inspection Services from June 1, 2013 through May 31, 2014 with the option to extend for two one year periods ending May 31, 2016; and

WHEREAS, bids have been advertised and received on March 28, 2013, 11:00 A.M., in accordance with Local Public Contracts Law; and

WHEREAS, bids were received from the following in the order listed and for the bid prices listed:

Building Inspection Underwriters, Inc., Feasterville, PA
(June 1, 2013 - May 31, 2014): 100%
(June 1, 2014 - May 31, 2015): 100%
(June 1, 2015 - May 31, 2016): 100%; and

WHEREAS, the Construction Official and the Purchasing Agent recommend the award of the contract to Building Inspection Underwriters, Inc. as the lowest responsive, responsible bidder; and

WHEREAS, the Township of Randolph desires to award a contract for the Electrical Subcode Inspection Services bid.

NOW, THEREFORE BE IT RESOLVED, by the Township Council, Township of Randolph, County of Morris, State of New Jersey, that a one year contract be awarded to Building Inspection Underwriters, Inc. of Feasterville, PA for Electrical Subcode Inspection Services from June 1, 2013 through May 31, 2014 for the percentage of 100% per their bid proposal, with the option to extend for two one-year periods ending May 31, 2016.

CERTIFICATION OF AVAILABILITY OF FUNDS

Dated: April 4, 2013

As required by N.J.S.A. 40A:4-57, N.J.A.C. 5:30-14.5, and any Other applicable requirement, I, Michael J. Soccio, Director of Finance of the Township of Randolph, have ascertained that funds will be available in the 2013 Budget, Electrical Inspections, Other Expense, to award a contract to Building Inspection Underwriters, Inc. for Electrical Subcode Inspection Services in the amount not to exceed 100%.

_________________________
Michael J. Soccio
Chief Financial Officer
Budget Account: 01-201-22-200-300

20. Authorizing Road Closings for Paramount Adventure Club to Hold 11th Annual Triathlon, Sunday, July 7, 2013

R-133-13

WHEREAS, Mike Nusbaum, President of the Paramount Adventure Club and Race Director for the Randolph Lake Triathlon, is requesting Randolph Township’s support and cooperation for their Annual Triathlon competition on Sunday, July 7, 2013 in Randolph; and

WHEREAS, this event raises money for the Lakeland Youth Track and Field League as well as several other community organizations; and

WHEREAS, the bicycle race segment will primarily be held in Randolph and will require police assistance in making the roads safe.

WHEREAS, the roads affected are as follows: Sussex Tpke (closed completely between Rte 10 and Canfield Ave), Green Lane, Park Ave., Dover-Chester Road, and Pleasant Hill Road.

NOW, THEREFORE, BE IT RESOLVED, by the Mayor and Council, Township of Randolph, County of Morris, State of New Jersey that the Township Council lends it support for the Annual Triathlon competition.

21. Authorizing an Award of a Contract for the Software Subscription and Quick Start Services—Revelstone

R-134-13

WHEREAS, the Township of Randolph wishes to award a contract for a web-based performance management tool; and

WHEREAS, pricing was obtained from two providers, ICMA (International City/County Management Association) of Washington, DC, and Revelstone LLC of Parsippany, NJ; and

WHEREAS, the pricing received is listed below:

Revelstone LLC—$9,600 annual Compass Software Subscription ($800 per month) and a one-time fee of $6,000 for “Quick Start” Services,

ICMA—$5,550 annual fee ($462.50 per month) and a one-time $4,000 on-site training fee in the first year OR $500 web-based training fee in the first year; and

WHEREAS, Revelstone is utilized by many other NJ municipalities, including Parsippany, Roxbury, Rockaway Township, Summit, Roselle, Maplewood, against which our performance can be compared; and

WHEREAS, the Township Manager recommends the award of a contract to Revelstone LLC for its Compass performance management tool; and

WHEREAS, the funds for this project are available in 01-201-20-100-307 ($9,600) and 01-201-47-901-301 ($6,000).

NOW, THEREFORE BE IT RESOLVED, by the Township Council, Township of Randolph, County of Morris, State of New Jersey, that a contract be awarded to Revelstone LLC of Parsippany, NJ for the price of $15,600 ($9,600 for the annual software subscription and a one-time fee of $6,000 for initial start up costs).

CERTIFICATION OF AVAILABILITY OF FUNDS

Dated: April 4, 2013

As required by N.J.S.A. 40A:4-57, N.J.A.C. 5:30-14.5, and any Other applicable requirement, I, Michael J. Soccio, Director of Finance of the Township of Randolph, have ascertained that funds will be available in the 2013 Budget, Administrative and Executive, Other Expense, to award a contract to Revelstone LLC for its Compass Performance Management Platform in the amount not to exceed $15,600.

_________________________
Michael J. Soccio
Chief Financial Officer
Budget Account: 01-201-20-100-307 = $9,600.
01-201-47-901-301 = $6,000.

22. Release of Performance Guarantee and Waiver of Maintenance Guarantee for Public Improvements—Carco Development—Wexford Chase South—Wexford Court

R-135-13

WHEREAS, a cash performance guarantee in the amount of $20,896.92, was posted by The Carco Development Corporation and deposited with the Finance Department on April 20th, 2000 to Account #E20023176 to serve as the cash portion of the performance guarantee for Public Improvements; and

WHEREAS, the public improvements for the subdivision have been completed and inspected and no additional maintenance is required; and

WHEREAS, the required two year maintenance period for public improvements has expired,

WHEREAS, it is recommended by the Randolph Township Engineering Department that the maintenance guarantee for the project be waived and the cash performance bond be released.

NOW, THERFORE, BE IT RESOLVED by the Mayor and Council of the Township of Randolph that the cash Performance Bond in the amount of $20,896.92, plus accrued interest, be released to Carco Development Corporation, 477 Route 10 East Randolph NJ, 07869.

Raffles

23. Raffle License, Off-premise 50/50, Fernbrook PTO, on May 17, 2013 at the Randolph High School, Millbrook Avenue, Randolph NJ from 6 p.m. to 11 p.m.

24. Raffle License, On-premise Merchandise, Fernbrook PTSO, on May 17, 2013 at the Randolph High School, Millbrook Avenue, Randolph NJ from 6 p.m. to 11 p.m.

25. Raffle License, Tricky Tray, Fernbrook PTO, on May 17, 2013 at the Randolph High School, Millbrook Avenue, Randolph NJ from 6 p.m. to 11 p.m.

26. Raffle License, Bingo, Fernbrook PTO, on May 17, 2013 at the Randolph High School, Millbrook Avenue, Randolph NJ from 6 p.m. to 11 p.m.

27. Raffle License, Off-premise 50/50, Hebrew Congregation of Mt. Freedom, NJ, 1209 Sussex Turnpike, Randolph NJ on December 7, 2013 at 9 p.m.

28. Social Affairs Permit, St. Andrew Greek Orthodox Church, 1447 Sussex Tpke., Randolph, NJ on June 7th from 11 am to 12 midnight, June 8th from 12 p.m. to 12 midnight, June 9th from 12 p.m. to 8 p.m.

29. Raffle License, Tricky Tray, Employment Horizons Inc., at the Meadow Wood Manor, 461 State Route 10 East, Randolph NJ on October 17, 2013 from 5:00 p.m. to 9:00 p.m.

30. Raffle License, Off-premise 50/50, Employment Horizons Inc., at the Meadow Wood Manor, 461 State Route 10 East, Randolph NJ on October 17, 2013 from 6:30 p.m. to 9:30 p.m.

31. Raffle License, Off-premise 50/50, Randolph Women’s Club, on July 6, 2013 at the County College of Morris, 214 Center Grove Rd., Randolph, NJ at 7:00 p.m.

32. Raffle License, Tricky Tray, St. Andrew’s Philoptochos Society, 1447 Sussex Turnpike, Randolph, NJ on May 11, 2013

33. Raffle License, Off-premise Merchandise, RAM Athletic Council, 511 Millbrook Ave, Randolph, NJ on May 10, 2013 from 10:26 am to 11:06 am

34. Social Affairs Permit, Morristown Alumae Chapter, County College of Morris, Randolph, NJ on May 11, 2013 from 1 p.m. to 5 p.m.

G. UPCOMING EVENTS

Clean Communities—April 27th at 9:00 a.m.

H. ORDINANCES: SECOND READING/PUBLIC HEARING

1. Ordinance No. 02-13: Accepting a Toll Conservation Easement for Block 146, Lot 72.07 and 72.08

BE IT RESOLVED that an Ordinance entitled “AN ORDINANCE ACCEPTING A CONSERVATION EASEMENT OVER AN 80,592 SQUARE FOOT PORTION OF BLOCK 146, LOTS 72.07 AND 72.08 ON THE OFFICIAL TAX MAP OF THE TOWNSHIP OF RANDOLPH FROM TOLL NJ VI, L.P.” be read by title on second reading and a hearing held thereon.

Manager Lovell reported that the four ordinances all relate to the 25 homes being built off of Pierson Hill Road. In the backyard of each home there is an area to be preserved with conservation easements. These conservation easements have been set in place and accepted by the Township. Markers for each of the conservation easements were approved and are in the back of each yard.

OPEN TO THE PUBLIC

Seeing no one from the public, the public portion was closed.

Councilman Guadagno made a motion to adopt the ordinance. Councilwoman Veech seconded the motion, and the following roll call vote was taken:

AYES:
Councilwoman Carey
Councilman Guadagno
Councilman Hirniak
Councilman Napoliello
Councilwoman Veech
Deputy Mayor Loveys
Mayor MacArthur

NAYS: None

BE IT RESOLVED that an Ordinance entitled “AN ORDINANCE ACCEPTING A CONSERVATION EASEMENT OVER AN 80,592 SQUARE FOOT PORTION OF BLOCK 146, LOTS 72.07 AND 72.08 ON THE OFFICIAL TAX MAP OF THE TOWNSHIP OF RANDOLPH FROM TOLL NJ VI, L.P.” be passed on final reading and that a Notice of Final Passage of said Ordinance be published in the official designated newspaper according to law.

2. Ordinance No. 03-13: Accepting Toll Phase I Conservation Easement

BE IT RESOLVED that an Ordinance entitled “AN ORDINANCE ACCEPTING A CONSERVATION EASEMENT OVER A 121,407.57 SQUARE FOOT PORTION OF BLOCK 146, LOTS 72.27, 72.28, 72.29 AND 72.30 AND AN 81,203.58 SQUARE FOOT PORTION OF BLOCK 146, LOTS 72.06 AND 72.07 ON THE OFFICIAL TAX MAP OF THE TOWNSHIP OF RANDOLPH FROM TOLL NJ VI, L.P.” be read by title on second reading and a hearing held thereon.

OPEN TO THE PUBLIC

Seeing no one from the public, the public portion was closed.

Councilman Guadagno made a motion to adopt the ordinance. Deputy Mayor Loveys seconded the motion, and the following roll call vote was taken:

AYES:
Councilwoman Carey
Councilman Guadagno
Councilman Hirniak
Councilman Napoliello
Councilwoman Veech
Deputy Mayor Loveys
Mayor MacArthur

NAYS: None

BE IT RESOLVED that an Ordinance entitled “AN ORDINANCE ACCEPTING A CONSERVATION EASEMENT OVER A 121,407.57 SQUARE FOOT PORTION OF BLOCK 146, LOTS 72.27, 72.28, 72.29 AND 72.30 AND AN 81,203.58 SQUARE FOOT PORTION OF BLOCK 146, LOTS 72.06 AND 72.07 ON THE OFFICIAL TAX MAP OF THE TOWNSHIP OF RANDOLPH FROM TOLL NJ VI, L.P.” be passed on final reading and that a Notice of Final Passage of said Ordinance be published in the official designated newspaper according to law.

3. Ordinance No. 4-13 Accepting Toll Phase II Conservation Easement

BE IT RESOLVED that an Ordinance entitled “AN ORDINANCE ACCEPTING A CONSERVATION EASEMENT OVER A 200,000.00 SQUARE FOOT PORTION OF BLOCK 146, LOTS 72.08, 72.09, 72.10, 72.12 AND 72.13 AND A 110,761.35 SQUARE FOOT PORTION OF BLOCK 146, LOTS 72.23, 72.24, 72.25 AND 72.26 ON THE OFFICIAL TAX MAP OF THE TOWNSHIP OF RANDOLPH FROM TOLL NJ VI, L.P.” be read by title on second reading and a hearing held thereon.

OPEN TO THE PUBLIC

Seeing no one from the public, the public portion was closed.

Councilman Guadagno made a motion to adopt the ordinance. Councilman Napoliello seconded the motion, and the following roll call vote was taken:

AYES:
Councilwoman Carey
Councilman Guadagno
Councilman Hirniak
Councilman Napoliello
Councilwoman Veech
Deputy Mayor Loveys
Mayor MacArthur

NAYS: None

BE IT RESOLVED that an Ordinance entitled “AN ORDINANCE ACCEPTING A CONSERVATION EASEMENT OVER A 200,000.00 SQUARE FOOT PORTION OF BLOCK 146, LOTS 72.08, 72.09, 72.10, 72.12 AND 72.13 AND A 110,761.35 SQUARE FOOT PORTION OF BLOCK 146, LOTS 72.23, 72.24, 72.25 AND 72.26 ON THE OFFICIAL TAX MAP OF THE TOWNSHIP OF RANDOLPH FROM TOLL NJ VI, L.P.” be passed on final reading and that a Notice of Final Passage of said Ordinance be published in the official designated newspaper according to law.

4. Ordinance No. 05-13 Accepting Toll Phase III Conservation Easement

BE IT RESOLVED that an Ordinance entitled “AN ORDINANCE ACCEPTING A CONSERVATION EASEMENT OVER A 42,478.56 SQUARE FOOT PORTION OF BLOCK 146, LOT 72.14 AND A 143,598.37 SQUARE FOOT PORTION OF BLOCK 146, LOTS 72.19, 72.20, 72.21 AND 72.22 ON THE OFFICIAL TAX MAP OF THE TOWNSHIP OF RANDOLPH FROM TOLL NJ VI, L.P.” be read by title on second reading and a hearing held thereon.

OPEN TO THE PUBLIC

Seeing no one from the public, the public portion was closed.

Councilman Guadagno made a motion to adopt the ordinance. Councilwoman Veech seconded the motion, and the following roll call vote was taken:

AYES:
Councilwoman Carey
Councilman Guadagno
Councilman Hirniak
Councilman Napoliello
Councilwoman Veech
Deputy Mayor Loveys
Mayor MacArthur

NAYS: None

BE IT RESOLVED that an Ordinance entitled “AN ORDINANCE ACCEPTING A CONSERVATION EASEMENT OVER A 42,478.56 SQUARE FOOT PORTION OF BLOCK 146, LOT 72.14 AND A 143,598.37 SQUARE FOOT PORTION OF BLOCK 146, LOTS 72.19, 72.20, 72.21 AND 72.22 ON THE OFFICIAL TAX MAP OF THE TOWNSHIP OF RANDOLPH FROM TOLL NJ VI, L.P.” be passed on final reading and that a Notice of Final Passage of said Ordinance be published in the official designated newspaper according to law.

I. ORDINANCES: INTRODUCTIONS

1. Ordinance No. 07-13: Amend Land Development Ordinance—Village Center Residential Overlay—District #4

Manager Lovell highlighted the following:

The substance of the ordinance has not changed, it is now worded in a better manner.
This project began in 1999 and was a controversial project at that time. A conversion process was ongoing. The homeowners approached the developer and asked if he would consider rezoning. The developer and homeowners then approached the Township and asked about rezoning. This effort reflects negotiations between the developer and the Township.
The maximum 3 story language was modified. It now clarifies that the 3 stories are not to exceed 45 feet, and the 2 1/2 stories are not to exceed 35 feet.
No unit shall contain more than 3 bedrooms, and no more than 30% of the units shall be 3 bedrooms.
No more than 25 units shall be accessed from a private road, and accessing a Township road across the street from a single family zone.

BE IT RESOLVED, that an Ordinance entitled, “AN ORDINANCE AMENDING SECTION 15-39, VILLAGE CENTER OVERLAY DISTRICTS, OF THE LAND DEVELOPMENT ORDINANCE OF THE TOWNSHIP OF RANDOLPH, MORRIS COUNTY, NEW JERSEY TO ESTABLISH THE VILLAGE CENTER RESIDENTIAL OVERLAY DISTRICT 4,” be introduced and read by title by the Township Clerk and passed on first reading.

BE IT RESOLVED that said Ordinance shall be further considered for final passage at the meeting of the Township Council of the Township of Randolph on the 2nd of May, 2013 at 7:00 o’clock in the evening, prevailing time, at the Municipal Building in said Township, at which time and place all persons interested shall be given an opportunity to be heard concerning said Ordinance.

BE IT FURTHER RESOLVED that the Township Clerk be authorized and directed to advertise said Ordinance in full or by summary with the Notice of Introduction thereof in the official designated newspaper according to law.

Ron Heymann, on behalf of the residents, stated that they are in favor of the ordinance as it is prepared.

Mr. Hoff reported that they support the introduction of this ordinance over the current zoning of the property. However, the property still presents challenges as it did in 1999. They will be appearing before the Planning Board for necessary variances.

Councilman Guadagno made a motion to introduce the ordinance. Councilman Hirniak seconded the motion, and the following roll call vote was taken:

AYES:
Councilwoman Carey
Councilman Guadagno
Councilman Hirniak
Councilman Napoliello
Councilwoman Veech
Deputy Mayor Loveys
Mayor MacArthur

NAYS: None

2. Ordinance No. 08-13: Amend Land Development Ordinance—Congregate Care Retirement Communities Conditional Use—Bulk Standards

Manager Lovell reported the following:

He and the Council liked the proposal and the ordinance was developed; however, once the architectural profiles of the building were completed, they were not happy with the plan.
There was a meeting with the developer to address the concerns and develop potential solutions.
It was suggested that the building height be increased to four stories with various roof elevations, the building be shortened so it could be located further west on the site, some of the parking be moved around, and create more parking.

Darren Carney added the following:

The parking requirement was originally 100 spaces and now it is 120 spaces.
The landscape buffer was reduced.

Manager Lovell stated that the developer was ready to move forward with the application on the project, but after the discussions the developer said alternatives would be considered. After consideration, the developer is willing to redesign the project based upon the changes that will be enacted with this ordinance.

BE IT RESOLVED, that an Ordinance entitled, “AN ORDINANCE AMENDING SECTION 15-2.2, DEFINITIONS, AND SECTION 15-35.19, CONGREGATE CARE RETIREMENT COMMUNITIES, OF THE LAND DEVELOPMENT ORDINANCE OF THE TOWNSHIP OF RANDOLPH, MORRIS COUNTY, NEW JERSEY,” be introduced and read by title by the Township Clerk and passed on first reading.

Keli Gallo reported that the language regarding age restriction was changed to reflect previous discussions, no one under 19 years of age can reside in the facility.

Councilman Guadagno made motion to introduce the ordinance. Councilwoman Veech seconded the motion, and the following roll call vote was taken:

AYES:
Councilwoman Carey
Councilman Guadagno
Councilman Hirniak
Councilman Napoliello
Councilwoman Veech
Deputy Mayor Loveys
Mayor MacArthur

NAYS: None

J. DISCUSSION ITEMS

1. Authorize Mayor to sign Amended Grant Agreement/Highlands Plan Conformance Grant—$167,500

R-129-13

Manager Lovell reported the following:

In January, the petition for Plan Conformance was approved by Highlands at a ceremony at the Highlands office.
To date, a number of grants have been received from Highlands. The process is that the activity is undertaken and when it is completed, it is sent to Highlands for review. Sometimes they ask for revisions, but once complete, the Township is reimbursed for the cost of the activity. Most of the costs are associated with engineering and/or the work of planning consultant Bob Michaels.
Over the next 18 months to 2 years, the Master Plan needs to be brought into compliance. Once that is completed, the Zoning Ordinances need to be brought into compliance. Finally, a checklist will need to be established; this checklist will have Highlands issues associated with it.
The Master Plan does not require an ordinance to the Township, but it does require resolutions. Zoning Ordinances are ordinances and do require the Council to take action. The checklist is established by ordinance.
The Township can opt out of the Highlands Conformance at any time up until the day the Highlands Ordinance is adopted. The Conformance Ordinance will also need to be adopted. Once the two ordinances are adopted, the Township is locked in. As far as the grant, even if the Township decided to opt out of Highlands, if the study was completed and satisfactory to the Highlands, the cost would be reimbursed.
By joining Highlands, projects that develop within the confines of the new Master Plan and Zoning Ordinances, will have a much easier permitting process at the DEP. Joining Highlands also allows for some protections related to future affordable housing issues.

After much discussion on Highlands, it was decided that Keli Gallo will clarify three things:

Can the Township opt out at any time including after the 18 month time frame
That Highlands does not apply to existing single family homes
The Highland’s Commission’s impact on individual applications

Councilman Guadagno made a motion to approve the Resolution. Mayor MacArthur seconded the motion, and the following roll call vote was taken:

AYES:
Councilwoman Carey
Councilman Guadagno
Councilman Hirniak
Councilwoman Veech
Mayor MacArthur

NAYS:
Councilman Napoliello
Deputy Mayor Loveys

2. Electronic Message Sign Policy

Manager Lovell reviewed his Memorandum dated April 1 regarding the draft policy for the electronic message signs. After much discussion, the following policy items were determined:

Signs will operate from 5 a.m. to 9 p.m.
Primary use will be to promote municipal programs including the library and school programs.
Review the information at least once a week to ensure timeliness of postings.
Parks & Recreation will share the sign with the library.
Announcements for events will be posted for 1 to 4 days. The information will be emailed to the Township Clerk in advance. Decisions on dates and duration of postings, and contents will rest with the Township Clerk and her decisions can be appealed to the Manager.
Postings will not be permitted on behalf of private persons.
Postings will be for Township sponsored activities.
In a town-wide emergency, the Manager under the direction of the Council, takes over the messaging on the signs.

It was also discussed that this policy can be reviewed in the future by the Manager and Council to determine if the policy is effective.

Manager Lovell requested authorization from the Council to go out to bid for the same style sign for the front of the Municipal Building. The electronic sign will replace the marquee and it will have “Township of Randolph” across the top and “Established 1805” across the bottom.

Councilman Guadagno made a motion to authorize John Lovell to go to bid for an electronic sign in front of the Municipal Building. Councilwoman Veech seconded the motion, and the following roll call vote was taken:

AYES:
Councilwoman Carey
Councilman Guadagno
Councilman Hirniak
Councilman Napoliello
Councilwoman Veech
Deputy Mayor Loveys
Mayor MacArthur

NAYS: None

3. Town Properties Work Group

Deputy Mayor Loveys reported that Mayor MacArthur established a Town Properties Workgroup at the January 1st meeting and it includes himself, and Councilmen Guadagno and Hirniak. The members and the Manager toured the two properties, the Brundage House at Freedom Park, and the house off of Mountainside Drive. Deputy Mayor Loveys reported the following:

Brundage House:

Was acquired as part of Freedom Park in the mid-1990s.
The Randolph Museum is on the first floor. The Historical Society has filled the museum with artifacts in an effort to preserve Randolph’s history. They also hold special events throughout the year.
An apartment is on a portion of the second floor and is accessed via exterior steps. No one currently lives in the apartment.
The workgroup members felt that the house adds character to Freedom Park. They also felt that the apartment should continue to be used. They would like the Township Manager to be authorized to find a Township employee to become a tenant as well as a caretaker of the house and the park. The Township Manager would establish a Memorandum of Understanding with the tenant.

Deputy Mayor Loveys made a motion to allow the Manager to appoint a caretaker/renter for the Brundage House. Councilman Guadagno seconded the motion, and the following roll call vote was taken:

AYES:
Councilwoman Carey
Councilman Guadagno
Councilman Hirniak
Councilman Napoliello
Councilwoman Veech
Deputy Mayor Loveys
Mayor MacArthur

NAYS: None

House on Mountainside Drive:

A 2 bedroom ranch with living room, kitchen, laundry, and full unfinished basement.
Accessed via a driveway shared with adjoining property. The driveway is steep and winding with the house set far back on the property.
Parcel is approximately 12 acres, a portion of which is Nitti Mountain.
Was acquired in 2003 or 2004 with Open Space and Green Acres money, it is part of the Township’s Recreation Open Space Inventory (ROSI).
Was initially rented, but has been vacant for a long time.
The Township paved the driveway and the adjoining property ahs the maintenance responsibility including snow removal.
Parcel provides connectivity from the preserve property up through Nitti Mountain, across Millbrook Avenue. The workgroup members felt it is a valuable piece of property.
The Mayor suggested that the house become a nature/environmental center. The workgroup members approached the County and were told there wouldn’t be any financial support from the County. The workgroup members then determined that they could not support Township funds being invested in the property for that use.
There was concern with respect to making it a public area due to the lack of accessibility for emergency service vehicles.
The Township invests very little maintenance in the house and therefore it is not costing much at this point. It is showing signs of wear since it has been vacant and not well maintained.
There is concern of potential liability with the structure.
The consensus was that the Township has little use for the house. It cannot be sold since it is part of the ROSI.
The workgroup’s recommendation is to have the Township Manager get bids to demolish the house and let the parcel return to its natural state. The value to the parcel is the connectivity and development of a trail.

The Manager will seek bids to demolish the house and report back to the Council.

4. Sister City Program

Councilman Hirniak reported the following:

There was a previous relationship with a municipality in Japan many years ago.
He met with the Consulate General in his New York City Office of Ukraine. Councilman Hirniak sent a follow up letter thanking him for the meeting and advising him that he would be seeking authority from the Township Council to move forward.
This will require community volunteers in Randolph and possibly the Ukrainian community in Morris County.
Councilman Hirniak asked that the Council provide a list of 5 municipalities in Ukraine that are comparable in size to Randolph and have something that would attract the interest of Randolph residents. He would then prepare a presentation for the Council to inform them about 3 or 4 of the municipalities, their location, and what they are like.
The reasons for choosing Ukraine are that there are at least 20 Ukrainian families in Randolph and there is a Ukrainian youth sports organization currently putting together an application to build a local sports facility. It is not just for those of Ukrainian heritage, it is also for people that are interested in establishing a relationship with another part of the world that they’re completely unfamiliar with.
It has the potential for educational exchanges between students from both countries.
This is in the early stages of development and is not at all binding.

Councilman Hirniak made a motion to proceed to the next step by having the Mayor sign a letter advising the Counsel General of Ukraine in New York City that the Township Council is interested in pursuing a sister city relationship with a comparable municipality in Ukraine. Mayor MacArthur seconded the motion, and the following roll call vote was taken:

AYES:
Councilwoman Carey
Councilman Guadagno
Councilman Hirniak
Councilwoman Veech
Deputy Mayor Loveys
Mayor MacArthur

NAYS: None

ABSTAIN: Councilman Napoliello

K. COUNCIL COMMENTS

Mayor MacArthur reported that the Firefighter recognition went well.

Mayor MacArthur also reported that he and Deputy Mayor Loveys met with the freeholder director and the deputy director as well as the mayor of Mt. Olive. They shared priorities relative to the township and the freeholders.

Councilman Guadagno reported that he had a meeting to review the road resurfacing in Randolph. Another meeting is scheduled in approximately one week.

Manager Lovell reported on the status of his discussion with Jim Grecco related to providing a car to be raffled. The Manager put Mr. Grecco in touch with Claire Keller who is very active with the Randolph Education Foundation. Mr. Grecco agreed to support the organization with a partial donation of a Honda to be raffled as part of the Randolph Rocks 5K event. At Mr. Grecco’s request, the proceeds from the raffle will go to the high school music program. Manager Lovell reported that he received an email from Claire Keller asking permission to place the car to be raffled on the front lawn of the Municipal Building. The consensus of the Council was that the car should be placed on school property, not the Municipal Building; the Manager will inform Claire Keller of the decision.

Councilwoman Veech showed the Council a bag containing two 128 page books and literature that was left on the driveways in her neighborhood. There was discussion about the ordinance related to this subject. It was decided at this time no action would be taken.

L. OPEN TO THE PUBLIC

Seeing no one from the public, the public portion was closed.

M. EXECUTIVE SESSION

There was no Executive Session.

N. ADJOURNMENT

Councilman Guadagno made a motion to adjourn the meeting at 10:40 am. Councilman Hirniak seconded the motion, and the following roll call vote was taken:

AYES:
Councilwoman Carey
Councilman Guadagno
Councilman Hirniak
Councilman Napoliello
Councilwoman Veech
Deputy Mayor Loveys
Mayor MacArthur

NAYS: None