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Township Council » Meetings » Minutes: April 4, 2019

All meeting minutes posted on the township website are unofficial minutes. Official copies of minutes may be obtained from the township clerk.

Minutes: April 4, 2019

A. OPENING OF REGULAR MEETING

1. Call to Order

A regular meeting of the Randolph Township Council was called to order at 5:30 p.m. by Mayor Loveys. This meeting is held pursuant to the New Jersey Open Public Meetings Act. Adequate notice of the meeting has been provided by posting written notice of the time, date, location, and to the extent known, the agenda of the meeting in Randolph Township. This notice was posted on the bulletin board within Town Hall, it was filed with the Township Clerk, and it was provided to those persons or entities requesting notification. Notice was also provided to the Randolph Reporter and the Morris County Daily Record on November 29, 2018 by emailing them the annual resolution adopted by the Council on November 1, 2018. The annual resolution, which included this meeting date, was advertised in the Randolph Reporter, the official newspaper of the Township of Randolph, and the Daily Record on December 6, 2018. The time change for this meeting was placed on the township website on March 27, 2019, emailed to the Daily Record on March 27, 2019 and advertised in the Daily Record on April 1, 2019.

2. Roll Call

PRESENT:
Councilman Forstenhausler
Councilman Nisivoccia
Councilwoman Potter
Councilman Tkacs
Councilwoman Veech
Deputy Mayor Carey
Mayor Loveys

Also present: Township Manager Mountain, Katherine O’Kane from Harbor Consultants, Jim Marcinkiewicz from Relay For Life, Police Officer Richard Biase, Darren Carney, and Keli Gallo from the Buzak Law Group

3. Pledge of Allegiance

Mayor Loveys led the Pledge of Allegiance.

Mayor Loveys stated that there is no room for bigotry, racism, hatred of any kind. The senseless occurrence last Friday in New Zealand outlined once again an unforgivable act, and one that should not be tolerated. Randolph is a very diverse community, with its residents practicing a variety of faiths. People should be free to practice their faith without living in fear of those with extremist views. The Mayor expressed his sympathy for those in New Zealand, as well as others in the world facing that evil every day.

B. EXECUTIVE SESSION

WHEREAS, Section 8 of the Open Public Meetings Act, Chapter 231, P.L. 1975 (N.J.S.A. 10:4-12) permits the exclusion of the public from a meeting under certain circumstances; and

WHEREAS, this public body is of the opinion that such circumstances presently exist.

NOW, THEREFORE, BE IT RESOLVED by the Mayor and Council of the Township of Randolph, in the County of Morris, and State of New Jersey, as follows:

1. The public shall be excluded from the Executive portion of the meeting.

2. The general nature of the subject matter to be discussed is as follows:

* Affordable Housing

3. As nearly as now can be ascertained, the matter or matters to be discussed at this time will be disclosed to the public at such time and under such circumstances as are prescribed by law.

4. At the conclusion of the Executive Session, the Council may or may not reconvene in public session for the purpose of taking formal action.

Councilwoman Potter made a motion to move into Executive Session at 5:35 p.m. Councilman Tkacs seconded the motion, and the following roll call vote was taken:

AYES:
Councilman Forstenhausler
Councilman Nisivoccia
Councilwoman Potter
Councilman Tkacs
Councilwoman Veech
Deputy Mayor Carey
Mayor Loveys

NAYS: None

Councilman Forstenhausler made a motion to close the Executive Session at 6:57 p.m. Councilwoman Veech seconded the motion, and the following roll call vote was taken:

AYES:
Councilman Forstenhausler
Councilman Nisivoccia
Councilwoman Potter
Councilman Tkacs
Councilwoman Veech
Deputy Mayor Carey
Mayor Loveys

NAYS: None

C. PRESENTATION/PROCLAMATIONS

1. Proclamation—Relay for Life

Mayor Loveys presented Jim Marcinkiewicz from Relay for Life the following proclamation, and read:

American Cancer Society’s Relay For Life

WHEREAS, Cancer is a group of diseases characterized by uncontrolled growth and spread of abnormal cells which, if not controlled, can result in premature death; and

WHEREAS, Relay For Life is the signature event of the American Cancer Society, whose mission is to raise funds to improve cancer survival, decrease the incidence of cancer and improve the quality of life to cancer patients and their caregivers; and

WHEREAS, at Relay For Life events, communities in the United States and Across the globe come together to raise funds to help make a difference in the fight against cancer; and

WHEREAS, the Greater Morris County area residents will be joining 4 Million people in over 5,000 communities throughout the United States in organizing Relay For Life events to celebrate cancer survivors and remember loved ones who are no longer with us, and to raise much needed funds for the American Cancer Society’s research grants and programs to find cures and provide community and patient support programs to help those undergoing treatment; and

NOW THEREFORE, BE IT RESOLVED, by Mayor James B. Loveys of the Township of Randolph and on behalf of the Township Council, that they hereby support the American Cancer Society’s Relay For Life programs and encourage all residents to participate in the Relay For Life event scheduled for Saturday May 18, 2019 at the Parsippany Hills High School from 4:00 PM to 11:00 PM, to celebrate cancer survivors and remember loved ones who are no longer with us, and to help in raising funds to make a difference in the fight against cancer. Together we will find a cure.

Date: April 4, 2019 James B. Loveys, Mayor

Mr. Marcinkiewicz thanked the Mayor and Council. He explained that the American Cancer Society hit 100 years last year. The Relay For Life began in 1985; it was started by a urologist named Gordy Clay. He walked around a track for 72 hours and raised money. Relay For Life is a themed, grassroots event that takes place in many towns. The theme for 2019 is Superheroes; there will be games, events, a DJ, and lots of fun. They are usually an overnight event, with the spirit that “cancer never sleeps”; however, this one will be from 4 p.m. - 11 p.m. Last year’s event raised approximately $88,000, with the help of towns like Randolph who support it. Only 7% of the money goes to administrative costs, the remaining goes to cancer research. Mr. Marcinkiewicz encouraged people to create a team.

Mayor Loveys asked Councilman Tkacs if he would be interested in being the Captain of a team. Councilman Tkacs stated that he would be happy to do so.

2. Proclamation—2019 Distracted Driving Crackdown

Mayor Loveys reported that Safewise, a Utah company, reported that a survey showed that Randolph was ranked one of the safest in the country, at 28. The Mayor asked Councilwoman Potter, as liaison to the Traffic Advisory Committee (TAC), to present the Proclamation.

Councilwoman Potter explained that distracted driving was discussed at the TAC meeting. Office Biase explained that on the iPhone there is a setting for Do Not Disturb while you’re driving. Councilwoman Potter presented the Proclamation to Officer Biase and read:

Supporting the 2019 UDrive. UText. UPay. Distracted Driving Crackdown April 1 - 21, 2019

WHEREAS, distracted driving is a serious, life-threatening practice that is preventable; and

WHEREAS, distracted driving can result in injuries and deaths to all road users (motorists, pedestrians and bicyclists); and

WHEREAS, distracted driving occurs when drivers divert their attention away from the task of driving to focus on another activity instead; and

WHEREAS, in 2016 alone, distracted driving-related crashes resulted in 3,450 deaths and 391,000 injuries on our nation’s roads; and

WHEREAS, in New Jersey distracted driving was listed as a contributing circumstance in 53-percent of all motor vehicle crashes in 2016; and

WHEREAS, the State of New Jersey will participate in the nationwide Distracted Driving 2019 Crackdown from April 1 - 21, 2019 in an effort to raise awareness and decrease driver distraction through a combination of enforcement and education; and

WHEREAS, the national slogan for the campaign is UDrive. UText. UPay; and

WHEREAS, a reduction in distracted driving in New Jersey will save lives on our roadways;

NOW, THEREFORE, BE IT PROCLAIMED that Randolph Township declares its support for the Distracted Driving 2019 Crackdown both locally and nationally from April 1 - 21, 2019 and pledges to increase awareness of the dangers of distracted driving.

April 4, 2019 James B. Loveys, Mayor

Officer Biase explained that officers keep track of the number of summonses issued during the time period. He thanked the Council for their support of the crackdown.

D. OPEN TO THE PUBLIC

Seeing no one from the public, the public portion was closed.

E. MANAGER’S REPORT

Manager Mountain reported the following:

  • 2019 State Aid Award/Confirmation 2019 Morris County Road Resurfacing Plan—the township received confirmation from the State DOT that its 2019 Municipal Aid grant has been approved. The grant is $154,000 and it is for the resurfacing of Franklin Road from South Salem to Rockaway Road. The project will be included as part of the 2020 Capital program and scheduled for a late 2020 completion. Also, Morris County confirmed their intent to mill and resurface Dover Chester Road from Sussex Turnpike to 182 North Road in Chester (approximately South Road intersection before Middle School); Quaker Church Road from Reservoir Avenue to Canfield Avenue in Mine Hill; and Reservoir Avenue from Quaker Church Road to Hawthorne Street.
  • Meeting with Weis Markets General Manager—he met with the General Manager to discuss Weis taking a more significant role in supporting community events, and at this time, the Freedom Festival. The meeting went well and the G.M. indicated he would be seeking corporate support for both sponsorship and in-kind support for the event. Also discussed was the status of the new Weis Liquors which will be in the renovated space adjacent to the Chinese Restaurant. The G.M. advised that the project is underway and the company is hoping for a grand opening in June.
  • Shongum Lake Dredging Project—he was advised by John Ragan on behalf the Shongum Lake Property Owners Association that the Governor has signed the appropriation bill which includes funding for the Association’s project to dredge Shongum Lake. The Department of Environmental Protection is currently working on the development of the loan agreement. The Association has submitted a binder containing the signatures of members favorably supporting the project; 540 of the Association’s 798 property owners signed the petition affirmatively meeting the minimum two-thirds threshold of support set by the Council. The Association is continuing to collect signatures so that percentage may go up slightly, but township staff will be initiating the process of certifying the petition results. He will be scheduling a presentation by the Property Owners Association representatives for an upcoming meeting at which time they will be reviewing next steps on the project.
  • Library/Recreation Center Electrical Work—our electrician has completed the work on repairing the lighting issues at the Library/Recreation Center. This project was much more complex than originally anticipated when the lighting initially began to falter last fall; there were four issues behind the problem. He summarized the notes that the electrician sent to Donna Luciani on March 30th. He commended electrician Pete Smith for his thorough and diligent approach to troubleshooting the problem and to Donna Luciani and the Water and Sewer Department lead by Charlie Crossan for their coordination of the work necessary to resolve the issues.

F. APPROVAL OF MEETING MINUTES

1. Approval of Minutes from the February 7, 2019 Regular Council Meeting

Councilman Forstenhausler made a motion to approve the minutes of the February 7, 2019 Council meeting. Councilman Nisivoccia seconded the motion, and the following roll call vote was taken:

AYES:
Councilman Forstenhausler
Councilman Nisivoccia
Councilwoman Potter (Abstain)
Councilman Tkacs
Councilwoman Veech (Abstain)
Deputy Mayor Carey
Mayor Loveys

NAYS: None

G. COMBINED ACTION RESOLUTIONS

1. Refund Portion of $500.00 Escrow Funds for Block 42, Lot 118, 86 Canfield Ave to HGB Realty—$282.50

R-82-19

WHEREAS, the Planning and Zoning Department received escrow funds from HGB Realty, 86 Canfield Avenue Block 42 Lot 118, and in the amount of $500.00; and

WHEREAS, the project has been completed and closed out and there are no outstanding payments due.

NOW, THEREFORE, BE IT RESOLVED by the Mayor and Council of the Township of Randolph, County of Morris, State of New Jersey that it is recommended by Darren Carney, Planning and Zoning Administrator the remaining escrow funds in the amount of $282.50 be refunded to HGB Realty, 892 George Road, Monmouth Junction, NJ 08852.

Darren Carney, Planning & Zoning Administrator
Date:

2. Awarding a Contract for Electrical Subcode Inspection Services from June 1, 2019 through May 31, 2020—Building Inspection Underwriters, Inc.

R-83-19

WHEREAS, the Township of Randolph advertised for Electrical Subcode Inspection Services in accordance with Local Public Contracts Law and received bids on March 19, 2019; and

WHEREAS, 1 bid was received; and

WHEREAS, the sole bid was received from the following for the percentages listed:

Building Inspection Underwriters, Inc., Feasterville, PA -
Percentage Bid of all electrical subcode inspection fees received:

June 1, 2019-May 31, 2020—90%
June 1, 2020-May 31, 2021—90%
June 1, 2021-May 31, 2022—90%; and

WHEREAS, the Construction Official and the Purchasing Agent recommend the award of the contract to Building Inspection Underwriters, Inc. as the lowest responsive, responsible bidder for June 1, 2019 through May 31, 2020 with the option to extend the contract for two additional one-year periods; and

WHEREAS, the Township of Randolph desires to award a contract for Electrical Subcode Inspection Services to Building Inspection Underwriters, Inc. of Feasterville, PA for 90% of electrical subcode inspection fees for the period of June 1, 2019 through May 31, 2020 with the option to extend the contract for two additional one-year periods at the above-stated rates.

NOW, THEREFORE BE IT RESOLVED, by the Township Council, Township of Randolph, County of Morris, State of New Jersey, that a contract be awarded to Building Inspection Underwriters, Inc. of Feasterville, PA for Electrical Subcode Inspection Services for 90% of all electrical subcode inspection fees for the period of June 1, 2019 through May 31, 2020 with the option to extend the contract for two additional one-year periods per their bid proposal.

3. Release Road Opening Cash Bond for the Purpose of Connecting to the Township Catch Basin at 11 Glen Road, Block 14, Lot 153.01 to Michele van Rensburg—$500.00

R-84-19

WHEREAS, the Engineering Department has received a request from Michele van Rensburg for the release of a $500.00 cash road opening bond posted for the purpose of connecting to the Township catch basin at 11 Glen Road, Randolph, NJ 07869 (BL 14/L 153.01); and

WHEREAS, the Road Opening Bond consisted of a $500.00 cash bond, which was received and deposited with the Finance Department on April 18, 2017; and

WHEREAS, the applicant was required to post this cash bond to guarantee the connecting to the Township catch basin at 11 Glen Road, Randolph, NJ within the Township Right of Way; and

WHEREAS, the Engineering Department has inspected the road opening work and found it to be acceptable.

NOW THEREFORE, BE IT RESOLVED by the Mayor and Council of the Township of Randolph, County of Morris, State of New Jersey that it was recommended by Raffaele Carchia, the former Engineering Administrator that the Cash Road Opening Bond in the amount of $500.00 be refunded to Michele van Rensburg at 11 Glen Road, Randolph, NJ 07869.

4. Release Road Opening Cash Bond for the Purpose of Replacing the Front Sidewalk at 12 Oak Drive, Block 172, Lot 16 to Palazzo—$500.00

R-85-19

WHEREAS, the Engineering Department has received a request from Palazzo Landscaping for the release of a $500.00 cash road opening bond posted for the purpose of replacing the front sidewalk at 12 Oak Drive, Randolph, NJ 07869 (BL 172/L 16); and

WHEREAS, the Road Opening Bond consisted of a $500.00 cash bond, which was received and deposited with the Finance Department on October 23, 2018; and

WHEREAS, the Applicant was required to post this cash bond to guarantee replacing the front sidewalk at 12 Oak Drive, Randolph, NJ 07869, within the Township Right of Way; and

WHEREAS, the Engineering Department has inspected the road opening work and found it to be acceptable.

NOW THEREFORE, BE IT RESOLVED by the Mayor and Council of the Township of Randolph, County of Morris, State of New Jersey that it is recommended by Raffaele Carchia, the former Engineering Administrator, that the Cash Road Opening Bond in the amount of $500.00 be refunded to Palazzo Landscaping at 47 Carrell Road, Randolph, NJ 07869.

5. Authorizing the Person-to-Person Transfer of Plenary Liquor License No. 1432-33-006-006 from VGJ Ristorante Corp. to Sun Woo LaStrada, Inc.

R-86-19

WHEREAS, SUNWOO LA STRADA INC, a New Jersey Corporation (“Applicant”), has submitted a properly completed Retail Liquor License Application (“Application”), as provided by the New Jersey Division of Alcoholic Beverage Control (“ABC”), to transfer Plenary Liquor License No. 1432-33-006-006 (“Liquor License”) from VGJ RISTORANTE CORP. (“Licensee”) to Applicant, including all appropriate supporting documents and affidavits of publication; and

WHEREAS, a police background check has been completed on Applicant, including a fingerprint check, with a determination of no criminal history; and

WHEREAS, the Applicant has disclosed information as to the source of funds for acquiring the Liquor License from the current Licensee satisfactory to Randolph Township; and

WHEREAS, the Applicant has submitted a notarized Affidavit of Transferee; and

WHEREAS, the Licensee has submitted a Consent to Transfer Liquor License; and

WHEREAS, the licensed premises are more than 600 feet from any school or church; and

WHEREAS, the Applicant’s attorney by letter dated March 27, 2019 has advised that the closing date for the liquor license transfer is April 9, 2019 , and that date shall be the effective date of the transfer of Plenary Liquor License No.1432-33-006-006; and

WHEREAS, the New Jersey Department of the Treasury, Division of Taxation has approved and issued an Alcoholic Beverage Retail Licensee Clearance Certificate (Transfer); and

WHEREAS, the Township of Randolph has not received any objection to the transfer of the Liquor License to the Applicant; and

WHEREAS, all applicable requirements to transfer a liquor license per N.J.S.A. 33:1,et seq., N.J.A.C.13:2-7.1,et seq., and the Township of Randolph Revised Ordinances 4-1,et seq. have been met, including the payment of all required fees.

NOW, THEREFORE BE IT RESOLVED by the Township Council of the Township of Randolph, County of Morris, State of New Jersey, as follows:

  1. The Person-to-Person transfer of the Plenary Liquor License No. 1432-33-006-006 from VGJ RISTORANTE CORP. to SUNWOO LA STRADA INC is hereby authorized and approved and shall be effective on April 9, 2019.
  2. The Mayor and Township Clerk, together with all other appropriate elected and appointed officials and professionals, are hereby authorized and directed to take any and all steps necessary to effectuate the purposes of this Resolution.
  3. This Resolution shall take effect immediately.

6. Refund Tax Sale Certificate #18-27 for Block 119, Lot 110.144, 10 Sycamore Lane to US Bank cust Actlien Holding—$28,697.00

R-87-19

WHEREAS, Tax Sale Certificate #18-27 held by US Bank cust Actlien Holding, and currently assessed to Bryan F and Joanne Reid and known as, Block 119 Lot 110.144 and also known as 10 Sycamore Lane; and

WHEREAS, the above mentioned Tax Sale Certificate has been redeemed by Garden Savings Federal Credit Union mortgage company representing the owner of the property. The redemption includes principal and interest in the amount of $5,597.00. There is also a premium due in the amount of $23,100.00.

NOW, THEREFORE, BE IT RESOLVED, by the Mayor and Council of the Township of Randolph, County of Morris, acknowledges that the Tax Collector redeem and refund the total amount of $28,697.00 to US Bank cust Actlien Holding lien holder of Tax Sale Certificate #18-27.

7. Authorizing the Rescission and Re-Award of MCCPC Contract #8 (Anti-Freeze) and a Portion of Contract #11 (Motor Oils and Miscellaneous Lubricants)

R-88-19

WHEREAS, the Township of Randolph (“Township”) on behalf of the Morris County Cooperative Pricing Council (“MCCPC”) sought bids for Contract #8 (Anti-Freeze) and Contract #11 (Motor Oils and Miscellaneous Lubricants); and

WHEREAS, bids had been advertised and received on October 4, 2018, in accordance with Local Public Contracts Law; and

WHEREAS, the Randolph Township Council awarded Contract #8 to Bi-Lo Industries in Deer Park, New York, on November 1, 2018, for a one-year term of January 1, 2019 - December 31, 2019; and

WHEREAS, the Randolph Township Council awarded Categories D, H, K, N, O, Q, S, U, V and W in Contract #11 (Motor Oils and Miscellaneous Lubricants) to Bi-Lo Industries in Deer Park, New York, on November 29, 2018, for a one-year term of January 1, 2019 - December 31, 2019; and

WHEREAS, on March 27, 2019, the MCCPC received correspondence from Bi-Lo Industries stating that Atlantic States Lubricants had acquired the assets of Bi-Lo Industries effective March 15, 2019, and that Atlantic States Lubricants would not be honoring the award of Contract #8 nor the categories awarded in Contract #11 to Bi-Lo Industries; and

WHEREAS, as a result of their decision to not honor their contract awards, it is recommended that Bi-Lo Industries, and by extension Atlantic States Lubricants, are to be found in default of Contract #8 (Anti-Freeze) and Contract #11 (Motor Oils and Miscellaneous Lubricants) and the contract awards are to be rescinded; and

WHEREAS, the MCCPC reached out to the next lowest responsive and responsible bidders for Contract #8 and Categories D, H, K, N and O in Contract #11 to ask if they would honor the items and prices submitted in their original bids; and

WHEREAS, David Weber Oil Company in Carlstadt, New York, was the second lowest responsive and responsible bidder for Contract #8 and has agreed to hold their pricing as originally bid for the remaining term of the contract as shown on the attached Notification of Award; and

WHEREAS, David Weber Oil Company in Carlstadt, New York, was the second lowest responsive and responsible bidder for Categories H and N in Contract #11 and has agreed to hold their pricing as originally bid for the remaining term of the contract as shown on the attached Notification of Award; and

WHEREAS, Lubenet, LLC in Brooklyn, New York, was the second lowest responsive and responsible bidder for Categories D, K and O in Contract #11 and has agreed to hold their pricing as originally bid for the remaining term of the contract as shown on the attached Notification of Award; and

WHEREAS, Bi-Lo Industries was the sole bidder for Categories Q, S, U, V and W in Contract #11.

NOW, THEREFORE, BE IT RESOLVED by the Township Council, Township of Randolph, County of Morris, State of New Jersey, that the Township Council on behalf of the MCCPC finds Bi-Lo Industries and by extension Atlantic States Lubricants in default of Contract #8 (Anti-Freeze) and Contract #11 (Motor Oils and Miscellaneous Lubricants) and authorizes the rescission of the award of Contract #8 and the rescission of the award of Categories D, H, K, N, O, Q, S, U, V and W of Contract #11 to Bi-Lo Industries for the reasons stated above.

BE IT FURTHER RESOLVED that the Township Council on behalf of the MCCPC hereby authorizes the award of Contract #8 (Anti-Freeze) and Categories H and N of Contract #11 (Motor Oils and Miscellaneous Lubricants) to David Weber Oil Company as noted above for the remaining term of the contracts.

BE IT FURTHER RESOLVED that the Township Council on behalf of the MCCPC hereby authorizes the award of Categories D, K and O in Contract #11 (Motor Oils and Miscellaneous Lubricants) to Lubenet LLC as noted above for the remaining term of the contracts.

BE IT FURTHER RESOLVED that there will be no award for Categories Q, S, U, V and W in Contract #11 (Motor Oils and Miscellaneous Lubricants).

8. Resolution PULLED

R-89-19

9. Release Remaining Escrow Balance for Block 21, Lots 18 and 19 to Randolph Builders—$41,362.92 Plus Accrued Interest

R-90-19

WHEREAS, the Engineering Department received a request to release the cash bond for the developer escrow funds from Randolph Builders, Block 21, Lots 18 and 19; and

WHEREAS, Randolph Builders has a current escrow balance of $41,362.92 with no outstanding payments due and the subdivision has been inspected and satisfactorily completed in accordance to the site plan. It is recommended by Engineering Department to release the remaining escrow balance.

NOW, THEREFORE, BE IT RESOLVED by the Mayor and Council of the Township of Randolph, County of Morris, State of New Jersey, that it is recommended by Paul Ferriero, Township Engineer, the remaining escrow funds in the amount of $41,362.92, plus accrued interest, be refunded to Randolph Builders, 1480 Route 9 North, Suite 208, Woodbridge, NJ 07095.

10. Authorizing the Township Manager to Endorse the Treatment Works Approval or TWA Application to NJDEP for the Construction of a Sewer Main Extension in the Township of Mine Hill Along Howard Avenue, First Street, Baker Street and Gillen Street and Connecting to the Jackson Brook Interceptor

R-91-19

WHEREAS, the Township of Mine Hill, (the “Applicant”) has planned the extension of a low pressure force main and gravity sanitary sewer main along Howard Avenue, First Street, Baker Street and Gillen Street; and

WHEREAS, the permit is to convey the effluent from 24 single family residences with a total design flow of 7,200 gallons per day through the Randolph Township system to the RVRSA treatment facility; and

WHEREAS, the application must be submitted to the New Jersey Department of Environmental Protection to obtain a TWA approval for the construction of force main and gravity sewer main for this project; and

WHEREAS in order for the New Jersey Department of Environmental Protection to consider the application, the same must be endorsed by the Township among others; and

WHEREAS the Township desires to authorize the execution of the endorsement of the said application,

NOW, THEREFORE, BE IT RESOLVED, by the Township Council of the Township of Randolph, County of Morris, State of New Jersey;

  1. The Township Manager is herby authorized and directed to execute the appropriate endorsements for the Treatment Works Approval, together with other appropriate officers and employees of the Township of Randolph, and hereby authorized to take all actions necessary to effectuate the purpose.
  2. This resolution shall take effect immediately.

11. Rescinding and Re-Awarding Some Items for Supplying Plumbing and Waterworks Specialties for the Period of April 1, 2019 through March 31, 2020

R-92-19

WHEREAS, the Township of Randolph advertised for Supplying Plumbing & Waterworks Specialties in accordance with Local Public Contracts Law and received bids on March 12, 2019; and

WHEREAS, on March 21, 2019 via R 81-19, contracts were awarded to Capitol Supply (Wayne, NJ), Water Works Supply Co., Inc. (Pompton Plains, NJ), and Raritan Group Inc. (Edison, NJ); and

WHEREAS, after notification of award, Raritan Group Inc. notified the Township that they were backing out of their award and would not be signing their contract because “There was a blip in our excel sheet that messed up the pricing”; and

WHEREAS, the two remaining bidders were notified and advised that the award to Raritan Group Inc. would be rescinded and the items re-awarded as possible to the lowest priced remaining bidder for that item; and

WHEREAS, all items awarded to Raritan Group Inc. should be rescinded and re-awarded as possible; and

WHEREAS, after notification about the Raritan Group Inc. issue Water Works Supply Co., Inc. advised the Township that the prices submitted by Capitol Supply for the gate valves (Items 42c-g) appeared to have been bid without all accessories required for proper installation and function, which was a requirement of the bid; and

WHEREAS, Capitol Supply was then contacted and confirmed that none of their gate valves were bid with all accessories required for proper installation and function; and

WHEREAS, all gate valves (Items 42a-g, Items 43a-e, Items 44a-g and Items 45a-b) should be re-awarded as possible to Water Works Supply Co., Inc.

NOW, THEREFORE BE IT RESOLVED, by the Township Council, Township of Randolph, County of Morris, State of New Jersey, that the award to Raritan Group Inc. (Edison, NJ) is rescinded due to their failure to sign the contract for Supplying Plumbing & Waterworks Specialties for the Township of Randolph for the contract term of April 1, 2019 through March 31, 2020.

BE IT FURTHER RESOLVED that the items awarded to Raritan Group Inc. are re-awarded as highlighted in yellow in the respective columns on the attached sheet (and indicated by ** in the MFG# & BRAND BIDDING column) (items previously awarded to Raritan Group Inc. are noted with a strikethrough font).

BE IT FURTHER RESOLVED that the previous award to Capitol Supply for all gate valves (Items 42a-g, Items 43a-e, Items 44a-g and Items 45a-b) is rescinded as stated above and re-awarded as possible to Water Works Supply Co., Inc. as noted on the attached sheet (items previously awarded to Capitol Supply are noted with a strikethrough font).

BE IT FURTHER RESOLVED that the governing body of the Township of Randolph pursuant to N.J.A.C. 5:30-5.5(b) regarding the certification of available funds, shall either certify the full maximum amount against the budget at the time the contract is awarded, or no contract amount shall be chargeable or certified until such time as the goods or services are ordered or otherwise called for prior to placing the order, and a certification of availability of funds is made by the Chief Financial Officer via an authorized Purchase Order.

12. Rescinding Award of a Contract from Best Cleaning Building Service Inc. for 2019 Janitorial Services from January 1, 2019 through December 31, 2019 and Re-Awarding a Contract to ACCSES New Jersey Inc./CNA Service for Janitorial Services in the Amount of $83,440.38

R-93-19

WHEREAS, the Township of Randolph advertised for the 2019 Janitorial Services project in accordance with Local Public Contracts Law and received bids on October 18, 2018; and

WHEREAS, on November 1, 2018 via R 320-18 the Township Council awarded a contract to Best Cleaning Building Service Inc. (Ridgefield, NJ) (“Best”) as the lowest responsive, responsible bidder for the period of January 1, 2019 through December 31, 2019; and

WHEREAS, the Police Department requires background checks be conducted on all individuals who will be working in the police department; and

WHEREAS, initially three individuals, including the Vice President of Best, were authorized to work in the police department and those three individuals remained authorized to work; and

WHEREAS, by January 23, 2019, seven background checks (including the three above) had been requested by Best since employees authorized to work in the Police Department had either resigned or been laid off; and

WHEREAS, the Vice President of Best was advised that seven background checks was excessive for only three weeks into the contract; and

WHEREAS, on February 8, after agreeing to conduct the seventh background check, the Township advised the Vice President of Best that no additional background checks would be done if employees resigned or were laid off, leaving only the three individuals originally authorized to work in the police department; and

WHEREAS, on numerous occasions the Township notified Best to advise of sub-par work being performed including but not limited to toilets not being cleaned, floors not being swept, mopped, or vacuumed, appliances not being cleaned, garbage cans not being emptied; and

WHEREAS, a meeting was conducted with the Vice President of Best on March 5, 2019 to discuss the on-going issues; and

WHEREAS, there was no marked change of the services after that meeting; and

WHEREAS, on March 26, 2019, the Township was notified that all employees of Best doing work for the Township had resigned effective March 29, including two of the three authorized to work in the police department; and

WHEREAS, the Vice President of Best requested yet another background check to replace the two employees who were on the original list of three to work in the police department; and

WHEREAS, the Vice President of Best was advised that no background check would be conducted; and

WHEREAS, the lack of employees to perform and the sub-par janitorial services require the cancellation of this contract; and

WHEREAS, for the reasons noted above, Best should be found in default of the contract and the contract hereby rescinded effective April 2, 2019; and

WHEREAS, the Buildings & Grounds Supervisor contacted ACCSES New Jersey Inc./CNA Services under NJ State Contract T1480 77110 to obtain pricing for janitorial services; and

WHEREAS, the programs under this contract serve and employ people with disabilities and other disadvantages statewide; and

WHEREAS, the Township was provided a quote for the contract period of April 5, 2019 through April 4, 2020 for the amount of $83,440.38; and

WHEREAS, the Township of Randolph desires to award a contract for Janitorial Services for the period of April 5, 2019 through April 4, 2020 to ACCSES New Jersey Inc./CNA Services in the amount of $83,440.38; and

WHEREAS, the Finance Officer has certified to the availability of funds for this project from 01-201-26-310-306 ($60,255.36) pending adoption of the 2019 budget, 05-201-20-100-305 ($2,325.00) pending adoption of the 2019 budget, 01-201-26-310-306 ($20,085.02) pending adoption of 2020 temporary budget and the 2020 Budget, and 05-201-20-100-305 ($775.00) pending adoption of 2020 temporary budget and the 2020 Budget).

NOW, THEREFORE BE IT RESOLVED, by the Township Council, Township of Randolph, County of Morris, State of New Jersey, that Best Cleaning Building Service Inc. is found in default of the contract and the contract is hereby rescinded effective April 2, 2019.

BE IT FURTHER RESOLVED, that a contract for Janitorial Services for the period of April 5, 2019 through April 4, 2020 is awarded to ACCSES New Jersey Inc./CNA Services in the amount of $83,440.38.

CERTIFICATION OF AVAILABILITY OF FUNDS

Dated: April 4, 2019

As required by N.J.S.A. 40A:4-57, N.J.A.C. 5:30-14.5, and any other applicable requirement, I, Darren Maloney, Director of Finance for the Township of Randolph, have ascertained that funds will be available in the 2019 Budget (pending adoption), Building and Grounds O&E and the Water/Sewer Department O&E to award a contract to ACCSES New Jersey Inc./CNA Services for janitorial services, per State Contract T148077110.

Darren Maloney, Chief Financial Officer

Budget Accounts:
01-201-26-310-306 (not to exceed $60,255.36) 2019 Budget—Pending Adoption
05-201-20-100-305 (not to exceed $2,325.00) 2019 Budget—Pending Adoption

Councilwoman Veech made a motion to approve the Combined Action Resolutions. Councilman Forstenhausler seconded the motion, and the following roll call vote was taken:

AYES:
Councilman Forstenhausler
Councilman Nisivoccia
Councilwoman Potter
Councilman Tkacs
Councilwoman Veech
Deputy Mayor Carey
Mayor Loveys

NAYS: None

H. UPCOMING EVENTS

  1. ALL IN for Randolph Schools, the Randolph PTO Council, Friday, April 5 at 8:00 p.m., Hanover Marriott, 140 Route 10 East, Whippany—Basket Raffle at 6:45 p.m., Dinner and Entertainment
  2. Lions Club—Comedy Night, Friday, April 5 at 8:00 p.m., Randolph Diner (Sold Out)
  3. Pancake Breakfast, Sunday, April 7 from 7:30 a.m. - 11:30 a.m., at Ironia Firehouse, 331 Dover Chester Road
  4. Council Only—Legislative and Community Relations Breakfast, Tuesday, April 9 from 9:00 a.m. - 10:00 a.m. at the County College of Morris, Davidson Room Community Center, RSVP to Denise Bell at .(JavaScript must be enabled to view this e-mail address)
  5. Council Only—MCLOM, Wednesday, April 17 at 5:15 p.m., at Public Safety Training Academy, 500 West Hanover Avenue, Parsippany
  6. Randolph Area Chamber of Commerce Monthly Networking Luncheon at LaStrada Restaurant, Thursday, April 18 at 11:45 a.m. - 1:15 p.m.—“Video? Social Media? Digital? New Ways to Attract Business”
  7. Clean Communities Day, Saturday, April 27 from 8:30 a.m. - 12:00 p.m. at Randolph Municipal Building
  8. Confidential Document Shredding, Saturday, April 27 from 9:00 a.m. - 12:00 p.m. at the Municipal Building, 502 Millbrook Avenue
  9. Historical Society of Old Randolph Historic Bus Tour, Saturday, April 27 at 2:00 p.m., departs from the Municipal Building
  10. Operation Take-Back, Saturday, April 27 from 10:00 a.m. - 2:00 p.m., at the Acme on Millbrook Avenue and Sussex Turnpike
  11. Randolph Rotary Taste of Randolph, Monday, April 29 at 6:00 p.m., at the Mount Freedom Firehouse, Millbrook Avenue
  12. New Residents Meeting, Thursday, May 2 at 7:00 p.m., at the Municipal Building, 502 Millbrook Avenue—Council meeting to start at 5:30 p.m.
  13. Randolph MAC Healthy Body, Healthy Mind Expo on Saturday, May 4 from 11:00 a.m. - 2:00 p.m. at the Community Center, 30 Calais Road
  14. Library Event: Viva Vallenato! on Sunday, May 5 at 2:00 p.m., registration required, 973-895-3556
  15. 4th Annual Mission Gratitude event honoring first responders, Saturday, June 15 from 10:00 a.m. - 12:00 p.m., at Pediatric Dental Associates of Randolph, 390 Route 10

I. DISCUSSION

1. Review of Road Evaluation Recommendation

Manager Mountain explained that the Council had a copy of the 2019 overlay recommendation with the complete inventory of the roads attached. Similar methodology to past years was used for developing the rankings. It incorporates the perspective of the Engineering and Public Works departments. The Council Work Group on infrastructure met on a couple of occasions to review the analysis and discuss the recommendations. The recommendation includes 18 roads. Fords Road, Knightsbridge Road and Sanford Drive are separated out in the list, but it is felt that there will be funding left to do these roads also. The summary and recommendation do not include roads that will be maintained through zipper work, strip paving or targeted pothole repair. The list of those roads targeted for maintenance will be supplied to the Council. This is as precise a process as possible; however, they acknowledge that there may be roads that move up significantly on the list for their need for repaving during the course of the year which may change the order for 2020. The notes are very important in the master inventory since they explain why a road may or may not be in a priority position.

Manager Mountain encouraged the Council members who are not part of the work group to review the list and view the streets and respond to him with any questions or concerns prior to the introduction of the ordinance on April 18th.

Councilwoman Potter commented that the certified experts looking at the roads have a trained eye as to what to look for versus the general public’s opinion. Manager Mountain added that the experts can also determine if a section can be patched versus milling and paving the entire road.

Mayor Loveys asked about Millbrook Avenue, from Schoolhouse Road to Lawrence Road, since there wasn’t a note; Manager Mountain stated that there was supposed to be a note, but he would have to get back to the Mayor and Council with that information. Mayor Loveys recalled that the stretch of Millbrook Avenue had been done not that long ago. Manager Mountain explained that it was not done in the last five years.

Mayor Loveys noted that he spoke with Freeholder Debra Smith, who liaises to the County DPW, she mentioned the use of virgin asphalt. This is asphalt without a recycled component. He explained that several years ago the EPA required the use of 15% of recycled material in asphalt; the suspicion is that the roads are breaking down sooner than before due to the use of this recycled component. The Mayor asked if DPW Director Tom Sweeney could look into the virgin asphalt and report back with his findings. Manager Mountain will follow up with Tom Sweeney.

2. Facilities Work Group Recommendation—Liberty Tree

Manager Mountain reiterated that the subcommittee of the Environmental and Landmarks Committee is working on plans to memorialize the Liberty Tree. After the presentation at an earlier Council meeting, the Facilities Work Group reviewed their proposals. The Manager summarized the 4 projects that were discussed and the Facilities Work Groups position on those projects:

  • Cross sectional timeline (indoor)—a cross section of the tree with critical historical milestones denoted on a refined, refinished surface. The work group’s recommended location is the township library; the library would still need to review and approve the project.
  • Cross sectional timeline (outdoor)—similar concept to the above project, but placed outdoors. The work group’s recommended location is in front of the museum.
  • A bench or benches to be carved from the tree—the recommended locations would be the library and/or the museum. Both groups would need to review approve the project.
  • Centerpiece sculpture—this was proposed to be a symbolic icon such as a lion outside of the municipal building. There was a consensus that this project was one that was not ready to move forward since there was concern that children would climb on or touch it, or it could be easily vandalized. There was also a discussion on what the sculpture should be. Given that there were three other projects proposed, they felt one or more of those could move forward if the Council supported them, and the sculpture could continue to be discussed. One suggestion was a wall hanging that could be three-dimensional and would alleviate the safety concern of children climbing on it. No conclusion was reached, and if they identify an alternate project, they would return to the Council for input.

It was agreed that a Memorandum of Understanding should be developed to govern the management of the project. Attorney Keli Gallo will develop a draft; the groups will then review it and make any necessary revisions.

A non-profit group would need to be created or identified to manage the project, including fundraising, oversight of contracting work. The township would not directly fund the project; the township’s role would be helping through in-kind contributions such as the promotion of the project.

They discussed whether they would be permitted to use any remnants of the tree to help with fundraising. The Facilities Work Group felt that plan was okay, and that it would have to be included in the wording of the Memorandum of Understanding.

The wood is currently safe and secure in a roll off container. The Liberty Tree subcommittee agreed to provide the Council with any design proofs for any projects.

Councilman Forstenhausler added that the wood is being stored while they wait for the non-profit organization to come back with a Memorandum of Understanding.

J. OPEN TO THE PUBLIC

Jim McConnell of 45 Carrell Road stated that he spoke to Al Napoliello and that he was moving to Brightview. Mayor Loveys added that he visited with Al the previous day. They discussed how Al and Joann were recovering from their fall.

John Moore of 9 Dalrymple Street wanted to confirm that old asphalt is mixed with new asphalt; grounds up tires are also mixed with asphalt.

Seeing no one further from the public, the public portion was closed.

K. COUNCIL COMMENTS

Councilwoman Potter attended the infrastructure subcommittee meeting. She also attended the Traffic Advisory Committee (TAC) meeting; they discussed the distracted driver crackdown. At a previous meeting, the TAC members had questioned if other municipalities had similar committees. Councilwoman Potter spoke with Mayor Loveys and Manager Mountain and felt it would be a tedious task to research. Subsequently, she found out that the County had a suitable board, The Morris County Board of Transportation. A member of the TAC will attend a County meeting to determine how they can integrate with them.

Councilman Nisivoccia attended the ribbon cutting for Bee Yoga. He had no other committee meetings since the last Council meeting.

Councilman Forstenhausler attended the infrastructure work group meeting. He also attended the Municipal Alliance Committee (MAC) meeting; they are doing a great job. They are holding a Healthy Body, Healthy Mind Expo on Saturday, May 4th; he encouraged everyone to attend.

Councilman Forstenhausler also attended the facilities work group meeting, as well as the ribbon cutting for Bee Yoga.

Councilman Tkacs explained that the Planning Board did not meet since the last Council meeting. He participated in the infrastructure work group via phone a few times.

Councilwoman Veech thanked Manager Mountain for distributing the shared services listing.

Councilwoman Veech stated that on May 6th there will be an educational program on gardening at the Community Center to kickoff the Randolph Community Garden. There are currently 73 registrations for garden plots. Those 73 plus any others who register prior to May 6th, will be invited to the program.

Councilwoman Veech stated that the new residents meeting and reception will be held in the Court Room in the Municipal Building on May 2nd; this will include residents that moved to Randolph in 2018 and so far in 2019. The attendees would learn about township services and hear from the Council on various issues.

Deputy Mayor Carey had no other items than what had already been discussed.

Mayor Loveys stated that he noticed on the road resurfacing information that the stretch of Millbrook Avenue that he was speaking about earlier was paved in 2012. He did not want to insinuate that some of the road issues in the township were solely due to the percentage of recycled material in the asphalt. The Mayor felt the brine and other road treatments likely contribute to the issues as well. Manager Mountain added that the residential site standards, which lessened the depth requirements on the streets developed in the last ten years by developers, could also be contributing to the roadways breaking down.

Mayor Loveys reported that Assemblyman Bucco invited Board of Education representatives and elected officials to attend a meeting in his office in Randolph. The meeting concerned the state aid school funding formula and the resulting impacts on certain communities in his District. Randolph was made aware last year that it was slated to lose a substantial amount. The Board of Education was able to absorb most of the impact in this year’s budget; the Transition House, which now allows for the developmentally disabled students to remain in the district, helped to save money.

Mayor Loveys attended the Eagle Scout Court of Honor for Quinn Battaglia. The Mayor congratulated Quinn on his accomplishment. Mayor Loveys also reported that a Boy Scout troop from Shongum School, all fifth graders, met with him one night in the Council Chambers and had a good question and answer session.

Mayor Loveys attended an internet and phone safety program for elementary school parents at the Randolph Middle School. It was sponsored by Shongum Elementary School. The Morris County Prosecutor’s Office greatly supported the program. The Mayor will send an email or letter to Prosecutor Knapp to be sure that he recognizes the people from his office that attended. There was a significant turnout from the Prosecutor’s Office, the Morris County Police Chiefs Association, the township schools, and Deirdre’s House. Deirdre’s House is a center for abused or neglected children. Mayor Loveys expressed how challenging it is for parents and teachers to manage the phone issues; he felt it was a very good program.

Mayor Loveys reported that he and Manager Mountain met with CCM Vice President Karen VanDerhoof and President Anthony Iacono to discuss potential synergies between the township and the college such as facility recreational, field, and indoor space usage. They agreed to meet again to tour those facilities and discuss other work force development potentials.

L. ADJOURNMENT

Deputy Mayor Carey made a motion to adjourn the meeting at 8:05 p.m. Councilwoman Veech seconded the motion, and the following roll call vote was taken:

AYES:
Councilman Forstenhausler
Councilman Nisivoccia
Councilwoman Potter
Councilman Tkacs
Councilwoman Veech
Deputy Mayor Carey
Mayor Loveys

NAYS: None

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