All meeting minutes posted on the township website are unofficial minutes. Official copies of minutes may be obtained from the township clerk.

Minutes: April 7, 2016

A. OPENING OF REGULAR MEETING

1. Call to Order

A regular meeting of the Randolph Township Council was called to order at 7:00 p.m. by Mayor Hirniak. This meeting is held pursuant to the New Jersey Open Public Meetings Act. Adequate notice of the meeting has been provided by posting written notice of the time, date, location and to the extent known, the agenda of the meeting in Randolph Township. This notice was posted on the Bulletin Board within Town Hall, it was filed with the Township Clerk, and it was provided to those persons or entities requesting notification. Notice was also provided to the Randolph Reporter and the Morris County Daily Record on December 4, 2015 by e-mailing them the annual resolution adopted by the Council on December 3, 2015. The annual resolution, which included this meeting date, was advertised in the Randolph Reporter, the official newspaper of the Township of Randolph, and the Daily Record on December 10, 2015.

2. Roll Call

PRESENT:
Councilman Forstenhausler
Councilman Guadagno
Councilman Loveys
Councilman Napoliello
Councilwoman Veech
Deputy Mayor Carey
Mayor Hirniak

Also present: Township Manager Mountain, and Keli Gallo from the Law Office of Edward Buzak.

3. Pledge of Allegiance

Mayor Hirniak led the Pledge of Allegiance.

B. PRESENTATIONS/PROCLAMATIONS

1. Proclamation—Vinny Marciano—Randolph High School Swim Team

Mayor Hirniak explained that it was his honor to acknowledge an accomplishment that is the first in the 200 years of the township’s existence, and the approximately 50 years of the school system. He stated that Coach Linda Poppy was named the All Daily Record Coach of the Season for the Boys’ Swim Team; in her 28 year career in Morris County high schools, she was previously named All Daily Record Coach of the Season three times for Girls’ Swimming and this represents her second time for Boys’ Swimming. The Mayor stated that it is the first time in the school’s history that the Boys’ Swim Team has been awarded Champions in the NJSIAA North 1, Group B. He provided all of the accomplishments of the Boys’ Swim Team this season. Mayor Hirniak commended the Coach and the boys on their accomplishments. He congratulated Vinny on his impressive accomplishments, presented him with a township pin, and read the Proclamation:

WHEREAS, Vinny Marciano began his competitive swimming career at the age of 7 when he joined the Randolph YMCA swim team, and his talent became more and more evident as he began dropping significant time in his events by the age of 10, as a member of the Morris County Swim Club; and

WHEREAS, now as a freshman and member of the Randolph High School Varsity Swim Team, Vinny Marciano’s list of impressive accomplishments continues to grow; and

WHEREAS, during the 2015-2016 season, Vinny Marciano was the Morris County Champion in both the 100 meter freestyle and the 100 meter backstroke, broke 7 individual Randolph High School swimming records and was part of 4 relay teams which broke school records; and

WHEREAS, at the conclusion of the 2015-2016 season, Vinny Marciano was recognized as the All-NJAC Southern I first team swimmer in the 100 meter backstroke and as a member of both the first team in the 200 meter medley relay and the 400 meter freestyle relay, was honored as a member of the NJAC All-Academic Team, was named to the Star Ledger All-State first team in the 100 yard freestyle and was named the All Daily Record Swimmer of the Year, including being a member of their first team in the 100 freestyle and the 400 freestyle relay; and

WHEREAS, during the entire 2015-2016 season, Vinny Marciano lost only one individual high school race, remaining undefeated until the Meet of Champions, where he experienced his only loss of the season by five hundredths of a second in the State finals of the 50 yard freestyle, placing second in the State of New Jersey; and

WHEREAS, Vinny Marciano, showing confidence in himself, rebounded from that swim and proceeded to win the 100 yard freestyle at the Meet of Champions, placing first in the State of New Jersey and thereby becoming the first boys swimming State Champion in the history of Randolph High School.

NOW, THEREFORE, BE IT PROCLAIMED that I, Roman B. Hirniak, Mayor of the Township of Randolph, on behalf of the Township Council and our entire community, congratulate Vinny Marciano on his exceptional achievements, his State Championship and his commitment to both RANDOLPH PRIDE and RAM PRIDE.

Coach Linda Poppy shared some stories, explained the accomplishments of Vinny Marciano, and congratulated him and the entire Boys’ Swim Team.

Vinny Marciano thanked his coaches for helping him and the team reach their potential this season. He also thanked his team and his family for their support.

2. Proclamation—Autism Awareness, Acceptance and Inclusion Month

There was no one present to accept the Proclamation. Mayor Hirniak read the Proclamation:

WHEREAS, autism is a pervasive developmental disorder affecting the social, communication and behavioral skills of those affected by it; and

WHEREAS, as more health professionals become proficient in diagnosing autism, more children are being diagnosed on the autism spectrum, resulting in rates as high as 1 in 68 children nationally and 1 in 45 in New Jersey; and

WHEREAS, while there is no cure for autism, it is well-documented that if individuals with autism receive treatment early in their lives, it often is possible for those individuals to lead significantly improved lives; and

WHEREAS, individuals with autism often require a lifetime of specialized and community support services to ensure their health and safety and to support families’ resilience as they manage the psychological and financial burdens autism presents; and

WHEREAS, Autism New Jersey, is spearheading an awareness, acceptance, and inclusion effort in order to educate parents, professionals and the general public about autism and its effects.

NOW, THEREFORE BE IT RESOLVED that I, Mayor Roman Hirniak, do hereby proclaim April 2016, as NATIONAL AUTISM AWARENESS, ACCEPTANCE, AND INCLUSION MONTH in Randolph Township, and urge all employees and residents to participate in our municipality’s National Autism Awareness Month activities, in order to become better educated on the subject of autism spectrum disorders.

C. OPEN TO THE PUBLIC

Judith Stewart of 114 Everdale Road reported that in the newspaper there was an article about bullying; the requirements to protect students against bullying are being upgraded.

Mike Obremski, JCP&L at 13 Rich Boynton Road in Dover, explained that there were heavy winds experienced in the area on the previous Sunday. Almost 100,000 JCP&L customers were without power; approximately 1,500 were in Randolph. The two primary causes were: the Kenvil substation was lost due to a 55 foot transmission pole coming down on Iron Mountain Road in Mine Hill, and two Verizon poles were down on Reservoir Avenue, which took out approximately 250 customers. Mr. Obremski thanked Chief Stokoe for reaching out to him to request the power be shut down near the downed wires on Reservoir because he needed the two officers stationed there to be utilized elsewhere. He explained more details about the outage and repairs on Reservoir Avenue.

Seeing no one further from the public, the public portion was closed.

D. MANAGER’S REPORT

Manager Mountain reported the following:

Sussex Turnpike Improvement Project—he noted that he had updated the Council last week that the contractor for the County was back working on the project; he now added that an agreement has been reached between Morris County and Dr. Brian Voynick, owner of the Animal Hospital on Sussex Turnpike. Dr. Voynick has agreed to pay the cost to support the Change Order required to upgrade the intersection at Millbrook and fronting the property he owns, which will eventually be part of the redevelopment of his Animal Hospital. The upgrade will allow for signalization that will cover both the traffic on the public thoroughfare, as well as access into the Animal Hospital property and potentially other properties. One of the goals of the Master Plan has been to allow for a safe access point for the businesses that will be part of the Mt. Freedom redevelopment; one of the cornerstones of the plan is to have an access point from Millbrook Avenue. It took a private individual stepping forward; the township facilitated the discussion with the County. Based on the discussion, Dr. Voynick felt it was in his best interest, as well as the community’s, that while the County is doing the work, to provide for the proper curb-cut, the installation of the equipment associated with the light, and the signage.
Emergency Management Month—April is one of the two months in which the township generators, and the generator at the YMCA, are tested. The Swift Reach program will also be tested.
Sergeant Carl LeMarble Retirement—he retired after 28 years with the township. The Manager thanked Sergeant LeMarble for his years of service, and wished him the best in retirement. The promotional process for this Sergeant position, as well as the second position created by a prior personnel change, has been initiated and should be completed by mid-summer. The Council will be receiving recommendations for those positions.

Councilman Guadagno asked for clarification as to the changes to Millbrook Avenue. Manager Mountain explained that there will be a private driveway entrance across from the end of Millbrook Avenue. The property owners have been talking to each other about the project.

E. COMBINED ACTION RESOLUTIONS

Item #1, Maintenance contract for fire apparatus—Councilman Guadagno commented that there was no dollar limit noted in the Resolution, as is usually done in others that have contract extensions. Manager Mountain replied that this contract did not have that aspect; it is an extension of an existing contract. He did not have any other information on the particular contract, but he could look at the contract. The Mayor asked if Councilman Guadagno wanted it pulled, and he did not as long as in the future it includes the dollar limit.

Item #11, contract to Gaelic Communications, LLC for wireless communications monopole and Item #12, contract to New York SMSA/dba—Verizon Wireless for wireless communications monopole—Councilwoman Veech asked for an update from the Manager. Manager Mountain explained that the township initially allowed for just carriers to bid; the specifications were revised to allow for tower manufacturers to also bid. Gaelic Communications, LLC was awarded the lease to construct the tower. Verizon was awarded the lease of the first carrier position; there were no other bidders from the other carriers, so those positions will remain open. If interest is expressed by other carriers, a second bid would need to go out to provide for the pricing on additional carriers. The next step is for Gaelic Communications, LLC to go before the Planning Board with their site plan for the tower; construction will most likely begin the end of 2016, or early 2017.

Item #17, Increase in Professional Services Agreement to Environmental Technology, Inc.—Councilman Loveys asked to what this Resolution is related. Manager Mountain explained that it is the EA Porter project. The change is driven by a change the DEP made to the plans; the original plan was to remediate a drainage ditch behind the building being demolished. After accepting the original plan, the DEP decided they did not want the drainage ditch to be disturbed, and changed the requirement to a fence and signage that would keep members of the public out of the area. The construction will be cheaper, but the change required the permit and plans to be updated to reflect the final design.

Councilman Forstenhausler made a motion to accept the Combined Action Resolutions. Deputy Mayor Carey seconded the motion, and the following roll call vote was taken:

AYES:
Councilman Forstenhausler
Councilman Guadagno
Councilman Loveys
Councilman Napoliello
Councilwoman Veech
Deputy Mayor Carey
Mayor Hirniak

NAYS: None

1. Authorizing the Extension of Maintenance Contract for Township’s Fire Apparatus for a Contract with First Priority Emergency Vehicles, Inc.

R-107-16

WHEREAS, the Township of Randolph advertised for bids in accordance with Local Public Contracts Law for the award of a Maintenance Contract for Township’s Fire Apparatus and received bids on June 5, 2014; and

WHEREAS, on June 12, 2014, via R 181-14 the Township of Randolph Council awarded a one-year Maintenance Contract for Township’s Fire Apparatus to First Priority Emergency Vehicles, Inc. of Manchester, NJ for the period of July 1, 2014 through June 30, 2015 with the option to renew for two one-year periods or one two-year period for the bid prices listed:

Hourly Rate for Routine Service: $72.50
Hourly Rate for Emergency Service: $110.00
Cost for pick-up and delivery (per vehicle) from Fire Department locations to vendor’s facilities: $0.00
Percentage Above Cost on Parts used: 20%; and

WHEREAS, on April 16, 2015 via R 89-15, the Township Council authorized the extension of the contract for one year from July 1, 2015 through June 30, 2016 at the same prices with the option to renew for one additional year beginning July 1, 2016 through June 30, 2017; and

WHEREAS, the Fire Chief recommends the extension of the contract to First Priority Emergency Vehicles, Inc. of Manchester, NJ for the final one-year period from July 1, 2016 through June 30, 2017 at the same prices.

NOW, THEREFORE BE IT RESOLVED, by the Township Council, Township of Randolph, County of Morris, State of New Jersey, that the contract with First Priority Emergency Vehicles, Inc. of Manchester, NJ for the Maintenance Contract for Township’s Fire Apparatus project for the prices listed be extended for the final one-year period from July 1, 2016 through June 30, 2017 at the same prices.

CERTIFICATION OF AVAILABILITY OF FUNDS

Dated: April 7, 2016

As required by N.J.S.A. 40A:4-57, N.J.A.C. 5:30-14.5, and any other applicable requirement, I, Darren Maloney, Director of Finance for the Township of Randolph, have ascertained that funds will be available in the 2016 Budget (pending adoption) and the 2017 Budget (pending adoption), to award a contract to First Priority Emergency Vehicles, per its response to a Township bid solicitation.

Darren Maloney
Chief Financial Officer
Budget Accounts: 01-201-26-315-308—2016 pending adoption (not to exceed $4,000)
01-201-26-315-308—2017 pending adoption (not to exceed $4,000)

2. Authorizing the Extension of a Contract for On-Site Brush Grinding Services with the Option to Renew for an Additional Year with JH Reid On-Site Recycling—Not to Exceed $30,000

R-108-16

WHEREAS, the Township of Randolph advertised for On-Site Brush Grinding Services in accordance with Local Public Contracts Law and received bids on May 20, 2015; and

WHEREAS, on June 4, 2015, via R 144-15 the Township of Randolph Council awarded a one-year contract for on-site brush grinding services to JH Reid On-Site Recycling, Inc. of S. Plainfield, NJ for the period of July 1, 2015 through June 30, 2016 with the option to renew for two one-year periods or one two-year period for the bid prices listed:

$4,900.00 (full day rate)
$3,900.00 (1/2 day rate); and

WHEREAS, the Public Works Director recommends the extension of the contract to JH Reid On-Site Recycling, Inc. of S. Plainfield, NJ for the one-year period of July 1, 2016 through June 30, 2017 at the same prices with the option to extend for one additional year beginning July 1, 2017 through June 30, 2018.

NOW, THEREFORE BE IT RESOLVED, by the Township Council, Township of Randolph, County of Morris, State of New Jersey, that the contract with JH Reid On-Site Recycling, Inc. of S. Plainfield, NJ for On-Site Brush Grinding Services for the prices listed be extended for one year for the period of July 1, 2016 through June 30, 2017 for the not to exceed amount of $30,000 with the option to renew for one more period beginning July 1, 2017 through June 30, 2018.

CERTIFICATION OF AVAILABILITY OF FUNDS

Dated: April 7, 2016

As required by N.J.S.A. 40A:4-57, N.J.A.C. 5:30-14.5, and any other applicable requirement, I, Darren Maloney, Director of Finance for the Township of Randolph, have ascertained that funds will be available in various Recycling Tonnage Grants, to award a contract to JH Reid for brush grinding services, per its response to a Township bid solicitation.

Darren Maloney
Chief Financial Officer
Budget Accounts: 02-213-41-736-300—(not to exceed $1,750.38)
02-213-41-736-300—(not to exceed $14,758.59)
02-213-41-743-300—pending budget adoption ($13,491.03)

3. Authorizing Amending the 2016 Temporary Capital Budget by Inserting a Millbrook Avenue Paving Project—$400,000 and a Sussex Turnpike Water Line Project—$900,000

R-109-16

WHEREAS, the Township of Randolph desires to amend its 2016 Temporary Capital Budget by inserting herein a Millbrook Avenue Paving Project and Sussex Turnpike Water Line Project.

NOW, THEREFORE, BE IT RESOLVED, by the Township Council of the Township of Randolph, County of Morris, State of New Jersey as follows:

No. 3
2016 Temporary Capital Budget
Township of Randolph
County of Morris, New Jersey
Project	Estimated Cost	Capital Improvement Fund	General Bonds
Millbrook Avenue Paving	$400,000	$400,000	$0
Sussex Turnpike Water Line	$900,000	$45,000	$855,000

4. Emergency Temporary Appropriation for the 2016 Capital Improvement Fund in the Amount of $445,000

R-110-16

WHEREAS, pursuant to NJSA 40A:4-20, a governing body may make emergency temporary appropriations for any purpose(s) for which appropriations may lawfully be made for the period between the beginning of a current fiscal year and the date of the adoption of its annual budget; and

WHEREAS, the Township requires such an appropriation be made for its Capital Improvement Fund to fund one capital ordinance to Pave Millbrook Avenue ($400,000) and fund the down payment for one bond ordinance needed for the replacement of a water line on Sussex Turnpike ($45,000).

NOW, THEREFORE, BE IT RESOLVED, by the Randolph Township Council, that an emergency temporary appropriation in the amount $445,000 be appropriated for the 2016 Capital Improvement Fund.

5. Authorizing Refunding Outside Tax Sale Certificate for Block 45, Lot 8, 58 Morris Tpke to Ebury Fund 1 NJ, LLC—$298.09

R-111-16 (a)

WHEREAS, Outside Tax Sale Certificate #2035 held Ebury Fund 1 NJ, LLC, assessed to Christopher/Jessica Morreale, Block 45, Lot 8, 58 Morris Tpke.; and

WHEREAS, the above mentioned Tax Sale Certificate has been redeemed through the Tax Collector, including principal and interest in the amount of $198.09, and premium in the amount of $100.00.

NOW, THEREFORE, BE IT RESOLVED, by the Mayor and Council of the Township of Randolph, County of Morris, that the Treasurer be instructed to refund $298.09 to Ebury Fund 1 NJ, LLC holder of Tax Sale Certificate #2035.

6. Refund Outside Sale Certificate for Block 91, Lot 4, 195 Morris Tpke. to Ebury Fund—$568.42

R-112-16 (a)

WHEREAS, Outside Tax Sale Certificate #2038 held by Ebury Fund, assessed to Robert Muller, Block 91, Lot 4, 195 Morris Tpke.; and

WHEREAS, the above mentioned Tax Sale Certificate has been redeemed through the Tax Collector, including principal and interest in the amount of $368.42, and premium in the amount of $200.00.

NOW, THEREFORE, BE IT RESOLVED, by the Mayor and Council of the Township of Randolph, County of Morris, that the Treasurer be instructed to refund $568.42 to Ebury Fund holder of Tax Sale Certificate #2038.

7. Awarding a Contract for Electrical Sub-Code Inspection Services to Building Inspection Underwriters, Inc. of Feasterville, PA for 86% of All Electrical Sub-Code Inspection Fees

R-113-16 (a)

WHEREAS, the Township of Randolph advertised for Electrical Subcode Inspection Services in accordance with Local Public Contracts Law and received bids on March 17, 2016; and

WHEREAS, 1 bid was received; and

WHEREAS, the sole bid was received from the following and for the percentages listed:

Building Inspection Underwriters, Inc., Feasterville, PA
Percentage Bid of all electrical subcode inspection fees received:
June 1, 2016-May 31, 2017—86%
June 1, 2017-May 31, 2018—86%
June 1, 2018-May 31, 2019—86%; and

WHEREAS, the Construction Official and the Purchasing Agent recommend the award of the contract to Building Inspection Underwriters, Inc. as the lowest responsive, responsible bidder for June 1, 2016 through May 31, 2017 with the option to extend the contract for two additional one-year periods; and

WHEREAS, the Township of Randolph desires to award a contract for Electrical Subcode Inspection Services to Building Inspection Underwriters, Inc. of Feasterville, PA for the period of June 1, 2016 through May 31, 2017, with the option to extend the contract for two additional one-year periods.

NOW, THEREFORE BE IT RESOLVED, by the Township Council, Township of Randolph, County of Morris, State of New Jersey, that a contract be awarded to Building Inspection Underwriters, Inc. of Feasterville, PA for Electrical Subcode Inspection Services for 86% of all electrical subcode inspection fees for the period of June 1, 2016 through May 31, 2017 with the option to extend the contract for two additional one-year periods per their bid proposal.

CERTIFICATION OF AVAILABILITY OF FUNDS

Dated: April 7, 2016

As required by N.J.S.A. 40A:4-57, N.J.A.C. 5:30-14.5, and any other applicable requirement, I, Darren Maloney, Director of Finance for the Township of Randolph, have ascertained that funds will be available in 2016 Budget (pending adoption) Electrical Inspections, O&E, to award a contract to Building Inspection Underwriters, Inc. for electrical sub code inspection services, per its response to a Township bid solicitation.

Darren Maloney
Chief Financial Officer
Budget Accounts: 01-201-22-200-300—pending adoption (not to exceed $90,000)

8. Awarding a Contract for Shongum Lake Service Area Sanitary Sewer Infiltration and Inflow Audit to National Water Main Cleaning Co.—$110,600

R-114-16

WHEREAS, the Township of Randolph advertised for the Shongum Lake Service Area Sanitary Sewer Infiltration & Inflow Audit project in accordance with Local Public Contracts Law and received bids on March 17, 2016; and

WHEREAS, 3 bids were received; and

WHEREAS, bids were received from the following and for the bid prices listed:

Heitkamp, Inc., Watertown, CT—Unit Price: $1.60/LF, Total Price: $224,000; and
Aqua Infrastructure Rehabilitation Co, LLC dba Tri State Grouting, Newark, DE -
Unit Price: $2.50/LF, Total Price: $350,000; and
National Water Main Cleaning Co., Kearny, NJ—Unit Price: $0.79/LF, Total Price:
$110,600; and

WHEREAS, the Engineering Administrator/W&S and the Purchasing Agent recommend the award of the contract to National Water Main Cleaning Co. as the lowest responsive, responsible bidder; and

WHEREAS, the Township of Randolph desires to award a contract for the Shongum Lake Service Area Sanitary Sewer Infiltration & Inflow Audit to National Water Main Cleaning Co. of Kearny, NJ.

NOW, THEREFORE BE IT RESOLVED, by the Township Council, Township of Randolph, County of Morris, State of New Jersey, that a contract be awarded to National Water Main Cleaning Co. of Kearny, NJ for the Shongum Lake Service Area Sanitary Sewer Infiltration & Inflow Audit project for the price of $110,600 (Unit Price: $0.79/LF) per their bid proposal.

CERTIFICATION OF AVAILABILITY OF FUNDS

Dated: April 7, 2016

As required by N.J.S.A. 40A:4-57, N.J.A.C. 5:30-14.5, and any other applicable requirement, I, Darren Maloney, Director of Finance for the Township of Randolph, have ascertained that funds will be available in Sewer Capital Fund, Ord. #14-11, Infiltration and Inflow Study, to award a contract to National Water Main Cleaning Co., for a sewer infiltration and inflow study, per its response to a Township bid solicitation.

Darren Maloney
Chief Financial Officer
Budget Accounts: 08-215-55-906-300 (not to exceed $110,600)

9. Authorizing Rejection of all Bids for MCCPC Contract #27 for Traffic Paint

R-115-16

WHEREAS, the Township of Randolph (“Township”) on behalf of the Morris County Cooperative Pricing Council (“MCCPC”) sought bids for Contract #27 (Traffic Paint); and

WHEREAS, bids had been advertised and received on February 25, 2016, in accordance with Local Public Contracts Law; and

WHEREAS, four (4) bids were received for Contract #27 (Traffic Paint); and

WHEREAS, information sheets are required from each vendor showing compliance with the bid specifications for Items #1, #2, #3, #5, #6, #9 and #10; and

WHEREAS, the information sheets submitted by Winning Teams by Nissel (Flemington, New Jersey), Garden State Highway Products (Vineland, New Jersey), and Ricciardi Brothers (Maplewood, New Jersey) were reviewed by the Randolph Township Engineering Department and it was determined that none of the information sheets submitted were compliant with the bid specifications resulting in the three bidders being non-responsive and the bids must therefore be rejected; and

WHEREAS, the bid submitted by Ennis Paint (Thomasville, North Carolina) was non-responsive as it required a minimum purchase which is non-compliant with the bid specifications and the bid must therefore be rejected.

NOW, THEREFORE, BE IT RESOLVED by the Township Council, Township of Randolph, County of Morris, State of New Jersey, that the Township Council on behalf of the MCCPC hereby authorizes the rejection of all bid proposals submitted for Contract #27 (Traffic Paint) as stated above.

10. Authorizing Renewal of Membership and Authorization to Continue Operation of the MCCPC as the Lead Agency on Behalf of its Members from October 1, 2016 to September 30, 2021

R-116-16

BE IT RESOLVED by the Mayor and Township Council of the Township of Randolph, Morris County, New Jersey, as follows:

The Township of Randolph be authorized to renew its membership and continue the operation of the Morris County Cooperative Pricing Council (MCCPC), Identification Code #6-MOCCP, on behalf of the membership as the “Lead Agency” for an additional five (5) year period effective October 1, 2016, and expiring September 30, 2021, unless the Township of Randolph and the Division of Local Government Services elects to withdraw.

11. Awarding a Contract to Gaelic Communications, LLC for Lease of Real Property Owned by the Township of Randolph for the Construction, Operation, and Maintenance of a New Wireless Communications Monopole and Related Facilities—Lead Bidder Only Project for—$41,378 Annual Rent

R-117-16

WHEREAS, the Township of Randolph advertised for the Lease of Real Property Owned by the Township of Randolph for the Construction, Operation, and Maintenance of a New Wireless Communications Monopole and Related Facilities project in accordance with Local Public Contracts Law and received bids on March 23, 2016; and

WHEREAS, 2 bids were received; and

WHEREAS, bids were received from the following and for the bid prices listed:

New York SMSA Limited Partnership dba Verizon Wireless, Bedminster, NJ—Lead Bidder (Lease of land for the construction, operation, and maintenance of a new 155 foot wireless communications monopole and related facilities): $40,800 annual rent during the initial term;
Gaelic Communications, LLC, Red Bank, NJ—Lead Bidder (Lease of land for the construction, operation, and maintenance of a new 155 foot wireless communications monopole and related facilities): $41,378 annual rent during the initial term; and

WHEREAS, the Township Manager, the Planning/Zoning Administrator, and the Purchasing Agent recommend the award of the Lead Bidder Only contract to Gaelic Communications, LLC as the highest responsive, responsible bidder for their bid of $41,378 annual rent during the initial term; and

WHEREAS, the Township of Randolph desires to award a contract for the Lease of Real Property Owned by the Township of Randolph for the Construction, Operation, and Maintenance of a New Wireless Communications Monopole and Related Facilities—Lead Bidder Only to Gaelic Communications, LLC as stated above.

NOW, THEREFORE BE IT RESOLVED, by the Township Council, Township of Randolph, County of Morris, State of New Jersey, that a contract be awarded to Gaelic Communications, LLC of Red Bank, NJ for the Lease of Real Property Owned by the Township of Randolph for the Construction, Operation, and Maintenance of a New Wireless Communications Monopole and Related Facilities—Lead Bidder Only project for the price of $41,378 annual rent for the initial term per their bid proposal.

12. Awarding a Contract to New York SMSA/dba—Verizon Wireless of Bedminster for Lease of Real Property Owned by the Township of Randolph for the Construction, Operation, and Maintenance of a New Wireless Communications Monopole and Related Facilities—Land Lease Only Project for—$18,000 Annual Rent

R-118-16

WHEREAS, 2 bids were received; and

WHEREAS, bids were received from the following and for the bid prices listed:

New York SMSA Limited Partnership dba Verizon Wireless, Bedminster, NJ—Land Lease Only (Lease of land for placement of communication equipment shelters and/or cabinets): $18,000 annual rent during the initial term;
Gaelic Communications, LLC, Red Bank, NJ—Land Lease Only (Lease of land for placement of communication equipment shelters and/or cabinets): $0 annual rent during the initial term; and

WHEREAS, the Township Manager, the Planning/Zoning Administrator, and the Purchasing Agent recommend the award of the Land Lease Only contract to New York SMSA Limited Partnership dba Verizon Wireless, $18,000 annual rent during the initial term; and

WHEREAS, the Township of Randolph desires to award a contract for the Lease of Real Property Owned by the Township of Randolph for the Construction, Operation, and Maintenance of a New Wireless Communications Monopole and Related Facilities—Land Lease Only to New York SMSA Limited Partnership dba Verizon Wireless as stated above.

NOW, THEREFORE BE IT RESOLVED, by the Township Council, Township of Randolph, County of Morris, State of New Jersey, that a contract be awarded to New York SMSA Limited Partnership dba Verizon Wireless of Bedminster, NJ for the Lease of Real Property Owned by the Township of Randolph for the Construction, Operation, and Maintenance of a New Wireless Communications Monopole and Related Facilities—Land Lease Only project for the price of $18,000 annual rent during the initial term per their bid proposal.

13. Authorizing the Award of a Professional Services Agreement to Ferriero Engineering for Engineering Services for the Sussex Turnpike Water Main Replacement—Phase 2 Project—Not to Exceed $7,500

R-119-16

WHEREAS, the Township of Randolph (“Township”) requires professional engineering services for the Sussex Turnpike Water Main Replacement—Phase 2 project; and

WHEREAS, the Township has agreed to retain Ferriero Engineering located at PO Box 571, 180 Main St, Chester, NJ 07930 to provide the necessary professional engineering services for the Sussex Turnpike Water Main Replacement—Phase 2 project for a total amount not to exceed $7,500; and

WHEREAS, the fees are as noted in the attached proposal; and

WHEREAS, the anticipated term of this contract is until the project is fully completed; and

WHEREAS, the contract with Ferriero Engineering is for a total amount not to exceed $7,500 and therefore the requirements of N.J.S.A. 19:44A-20.5 (Anti Pay-to-Play Legislation) do not apply; and

WHEREAS, Ferriero Engineering has submitted to the Township the Political Contribution Disclosure Form, Stockholder Disclosure Certification and Business Entity Disclosure Certification since the aggregate of all prior contracts previously awarded in 2016 to Ferriero Engineering exceed $17,500; and

WHEREAS, Ferriero Engineering has also submitted to the Township a New Jersey Business Registration Certificate, as required; and

WHEREAS, there are funds available for the retention of such professional services; and

WHEREAS, said professional services may be retained without competitive bidding pursuant to the Local Public Contracts Law, N.J.S.A. 40A:11-1 et seq.

NOW, THEREFORE BE IT RESOLVED by the Township Council of the Township of Randolph, County of Morris, State of New Jersey, as follows:

The Township hereby hires, employs and retains Ferriero Engineering having an office at PO Box 571, 180 Main St, Chester, NJ 07930 to provide professional engineering services for the Sussex Turnpike Water Main Replacement—Phase 2 project until the project is fully completed.
Ferriero Engineering shall be compensated for a total contract amount not to exceed $7,500.
The contract with said firm is for professional services and exempt from the bidding requirements under the Local Public Contracts Law, N.J.S.A. 40A:11-1 et seq.
The award is also subject to compliance with the Equal Employment Opportunity Requirements pursuant to N.J.S.A. 10:5-31 et seq. and N.J.A.C. 17:27.
The Mayor and Township Clerk, together with all appropriate officers, employees, professionals and staff of the Township, are hereby authorized and directed to take all steps necessary to effectuate the purposes of this Resolution.
It is hereby directed that Notice of Award of this Contract shall be published once in the official designated newspaper of the Township within ten (10) days of the date hereof.
This Resolution shall take effect immediately.

CERTIFICATION OF AVAILABILITY OF FUNDS

Dated: April 7, 2016

As required by N.J.S.A. 40A:4-57, N.J.A.C. 5:30-14.5, and any other applicable requirement, I, Darren Maloney, Director of Finance for the Township of Randolph, have ascertained that funds will be available in Water Capital Fund, Ord. #09-15, Sussex Turnpike Waterline Project, to award a contract to Ferriero Engineering, for engineering services relating to the Sussex Turnpike Waterline Project, per its proposal to the Township.

Darren Maloney
Chief Financial Officer
Budget Accounts: 06-215-55-909-600 (not to exceed $7,500)

14. Authorizing the Award of a Professional Services Agreement to Ferriero Engineering for Engineering Services for the Everdale Road Retaining Wall Replacement—Section 2 Project—Not to Exceed $29,800

R-120-16

WHEREAS, the Township of Randolph (“Township”) requires professional engineering services for the Everdale Road Retaining Wall Replacement—Section 2 project; and

WHEREAS, Elizabeth Crescibene, Purchasing Agent, has determined and certified in writing that the value of these services will exceed $17,500; and

WHEREAS, the Township has agreed to retain Ferriero Engineering located at PO Box 571, 180 Main St, Chester, NJ 07930 to provide the necessary professional engineering services for the Everdale Road Retaining Wall Replacement—Section 2 project for a total amount not to exceed $29,800; and

WHEREAS, the fees are as noted in the attached proposal; and

WHEREAS, the anticipated term of this contract is until the project is fully completed; and

WHEREAS, the contract with Ferriero Engineering is for a total amount not to exceed $29,800 and was not solicited through receipt of sealed bids or competitive contracting, therefore the requirements of N.J.S.A. 19:44A-20.5 (Anti Pay-to-Play Legislation) apply; and

WHEREAS, in accordance with the Anti Pay-to-Play Legislation, Ferriero Engineering has submitted to the Township the Political Contribution Disclosure Form, Stockholder Disclosure Certification and Business Entity Disclosure Certification as required; and

WHEREAS, Ferriero Engineering has also submitted to the Township a New Jersey Business Registration Certificate, as required; and

WHEREAS, there are funds available for the retention of such professional services; and

WHEREAS, said professional services may be retained without competitive bidding pursuant to the Local Public Contracts Law, N.J.S.A. 40A:11-1 et seq.

NOW, THEREFORE BE IT RESOLVED by the Township Council of the Township of Randolph, County of Morris, State of New Jersey, as follows:

The Township hereby hires, employs and retains Ferriero Engineering having an office at PO Box 571, 180 Main St, Chester, NJ 07930 to provide professional engineering services for the Everdale Road Retaining Wall Replacement—Section 2 project until the project is fully completed.
Ferriero Engineering shall be compensated for a total contract amount not to exceed $29,800.
The contract with said firm is for professional services and exempt from the bidding requirements under the Local Public Contracts Law, N.J.S.A. 40A:11-1 et seq.
The award is also subject to compliance with the Equal Employment Opportunity Requirements pursuant to N.J.S.A. 10:5-31 et seq. and N.J.A.C. 17:27.
The Mayor and Township Clerk, together with all appropriate officers, employees, professionals and staff of the Township, are hereby authorized and directed to take all steps necessary to effectuate the purposes of this Resolution.
It is hereby directed that Notice of Award of this Contract shall be published once in the official designated newspaper of the Township within ten (10) days of the date hereof.
This Resolution shall take effect immediately.

CERTIFICATION OF AVAILABILITY OF FUNDS

Dated: April 7, 2016

As required by N.J.S.A. 40A:4-57, N.J.A.C. 5:30-14.5, and any other applicable requirement, I, Darren Maloney, Director of Finance for the Township of Randolph, have ascertained that funds will be available in the 2016 Budget (pending adoption) Engineering O&E, to award a contract to Ferriero Engineering for engineering services relating to retaining walls, per its proposal to the Township.

Darren Maloney
Chief Financial Officer
Budget Accounts: 01-201-20-165-070—pending adoption (not to exceed $29,800)

15. Awarding a Contract for Supplying Waterworks Specialties #2 to Montague Tool & Supply Co., Inc

R-121-16

WHEREAS, the Township of Randolph advertised for the Supplying Waterworks Specialties #2 project in accordance with Local Public Contracts Law and received bids on March 31, 2016; and

WHEREAS, 1 bid was received; and

WHEREAS, the sole bid was received from the following:

Montague Tool & Supply Co., Inc., Branchville, NJ; and

WHEREAS, the Engineering Administrator/W&S and the Purchasing Agent recommend the award of the contract to Montague Tool & Supply Co., Inc. as the lowest responsive, responsible bidder for the items on the attached spreadsheet; and

WHEREAS, the Township of Randolph desires to award a contract for the Supplying Waterworks Specialties #2 to Montague Tool & Supply Co., Inc. of Branchville, NJ.

NOW, THEREFORE BE IT RESOLVED, by the Township Council, Township of Randolph, County of Morris, State of New Jersey, that a contract be awarded as stated above to Montague Tool & Supply Co., Inc. of Branchville, NJ and per the attached spreadsheet for Supplying Waterworks Specialties #2 for the Township of Randolph for the contract term of April 7, 2016 to March 31, 2017.

CERTIFICATION OF AVAILABILITY OF FUNDS

Dated: April 7, 2016

As required by N.J.S.A. 40A:4-57, N.J.A.C. 5:30-14.5, and any other applicable requirement, I, Darren Maloney, Director of Finance for the Township of Randolph, have ascertained that funds will be available in the 2016 Budget (pending adoption), Various Accounts, to award a contract to Montague Supply for water-work specialties, per its response to a Township solicitation for bids.

Darren Maloney
Chief Financial Officer
Budget Accounts: Various accounts to be certified at time of encumbrance

16. Amending a Professional Services Agreement with Stewart Surveying & Engineering, LLC Authorizing a Time Extension for Their Surveying and Engineering Service of Block 195, Lot 10—42 Bennett Ave. with No Increase in the Award Amount of $30,000

R-122-16

WHEREAS, the Township of Randolph (“Township”) required surveying and engineering services of Block 195, Lot 10 (42 Bennett Ave); and

WHEREAS, the Township of Randolph on January 31, 2013 via R 65-13 awarded a professional services agreement to Stewart Surveying & Engineering, LLC located at 148 East Main Street, Ste 1, Rockaway, NJ 07866 to provide the necessary surveying and engineering services of Block 195, Lot 10 (42 Bennett Ave) for a total amount not to exceed $30,000 and for a period not to exceed one year (1/31/13-1/30/14); and

WHEREAS, the services are still not complete; and

WHEREAS, the Engineer and the Planning/Zoning Administrator have requested an extension through January 30, 2017; and

WHEREAS, the original contract amount of $30,000 will not increase as a result of this time extension.

NOW, THEREFORE BE IT RESOLVED by the Township Council of the Township of Randolph, County of Morris, State of New Jersey that the professional services agreement awarded to Stewart Surveying & Engineering, LLC located at 148 East Main Street, Ste 1, Rockaway, NJ 07866 to provide the necessary surveying and engineering services of Block 195, Lot 10 (42 Bennett Ave) be extended until January 30, 2017 with no increase in the award amount.

CERTIFICATION OF AVAILABILITY OF FUNDS

Dated: April 7, 2016

As required by N.J.S.A. 40A:4-57, N.J.A.C. 5:30-14.5, and any other applicable requirement, I, Darren Maloney, Director of Finance for the Township of Randolph, have ascertained that funds will be available in Capital Fund, Ord. #13-15, 42 Bennet—AKA EA Porter Project, to award a contract to Stewart Surveying for surveying and engineering services relating to the EA Porter Project, per its proposal to the Township.

Darren Maloney
Chief Financial Officer
Budget Accounts: 04-215-55-970-300 (not to $30,000)

17. Authorizing a Second Increase in the Price of $1,000 for a Professional Services Agreement to Environmental Technology Inc. for Delineation of Wetlands Boundaries and NJ DEP Permit Applications and Transition Area Waiver-Special Activity Waiver for Redevelopment Services—$5,250

R-123-16

WHEREAS, the Township of Randolph (“Township”) adopted R 272-13 on September 3, 2013 awarding a professional services agreement to Environmental Technology Inc. of Chester, NJ for the delineation of wetlands boundaries and NJDEP permit applications services for Block 195, Lots 10 and 25; and

WHEREAS, the project itself and Environmental Technology Inc. required additional time to perform the services and required an increase in the project cost; and

WHEREAS, on May 21, 2015 via R 134-15, the Township Council authorized an extension in the term of the contract until fully completed, a supplement to the scope of work to include additional services needed to prepare and submit an application for a Special Activity Transition Area Waiver-General Permit, and an increase in the cost of the professional services agreement by $750 from $3,500 to $4,250; and

WHEREAS, additional support is now needed to the design engineer for the submission of the application to the DEP; and

WHEREAS, the term of this agreement will be until the project is fully completed; and

WHEREAS, the revised agreement amount of $4,250 will be increased by $1,000 to $5,250 as a result of the additional support needed to the design engineer for the submission of the application to the DEP; and

WHEREAS, there are funds available for this increase.

NOW, THEREFORE BE IT RESOLVED by the Township Council of the Township of Randolph, County of Morris, State of New Jersey, as follows:

The Township amends the professional services agreement to Environmental Technology Inc. of Chester, NJ by the increasing the revised amount of the agreement by $1,000 from $4,250 to $5,250 as a result of the additional support needed to the design engineer for the submission of the application to the DEP.
The agreement with said firm is for professional services and exempt from the bidding requirements under the Local Public Contracts Law, N.J.S.A. 40A:11-1 et seq.
The award is also subject to compliance with the Equal Employment Opportunity Requirements pursuant to N.J.S.A. 10:5-31 et seq. and N.J.A.C. 17:27.
The Mayor and Township Clerk, together with all appropriate officers, employees, professionals and staff of the Township are hereby authorized and directed to take all steps necessary to effectuate the purposes of this Resolution.
It is hereby directed that Notice of Award of this Agreement shall be published once in the official designated newspaper of the Township within ten (10) days of the date hereof.
This Resolution shall take effect immediately.

CERTIFICATION OF AVAILABILITY OF FUNDS

Dated: April 7, 2016

As required by N.J.S.A. 40A:4-57, N.J.A.C. 5:30-14.5, and any other applicable requirement, I, Darren Maloney, Director of Finance for the Township of Randolph, have ascertained that funds will be available in the General Capital Funds, Ord. #15-13, General Trail Improvements, to award a contract to Environmental Technologies for wetland services, per its proposal to the Township.

Darren Maloney
Chief Financial Officer
Budget Accounts: 04-215-55-956-311 (not to exceed $1,000)

18. Resolution Supporting H.R. 343, the Volunteer Emergency Responders Tax Deduction Act

R-124-16

WHEREAS, H.R. 343, the Volunteer Emergency Responders Tax Deduction Act (“H.R. 343”), seeks to amend the Internal Revenue Code of 1986 to provide a charitable deduction for the service of volunteer firefighters and emergency medical and rescue personnel; and

WHEREAS, H.R. 343 was introduced in the United States Congress on January 14, 2015; and

WHEREAS, the Township of Randolph desires to support H.R. 343 to encourage continued service by its current volunteer firefighters and emergency medical and rescue personnel and to provide incentives to attract new volunteer firefighters and emergency medical and rescue personnel.

NOW, THEREFORE, BE IT RESOLVED by the Township Council of the Township of Randolph, County of Morris, State of New Jersey, they being the Governing Body thereof as follows:

The Township of Randolph hereby supports H.R. 343, the Volunteer Emergency Responders Tax Deduction Act (“H.R. 343”), which seeks to amend the Internal Revenue Code of 1986 to provide a charitable deduction for the service of volunteer firefighters and emergency medical and rescue personnel.
The appropriate elected and appointed officials and employees of the Township of Randolph are hereby authorized and directed to take any and all steps necessary to effectuate the purposes of this Resolution.
This Resolution shall take effect immediately.

19. Raffle License, Off-Premise Merchandise, Greek Orthodox Community of Morris County, 1447 Sussex Tpke., Randolph, NJ on June 26, 2016 at 12:30 p.m.

F. UPCOMING EVENTS

Relay for Life—April 13th at the Denville Municipal Building—6:00 p.m.—Mayors only
PTO Council Fundraiser—April 15th at the Hanover Marriott—doors open at 6 p.m., dinner starts at 7:30 p.m.
Annual Randolph Township Little League Opening Day Parade—April 16th—Heistein Park—10:00 a.m.
Pancake Breakfast—Ironia Fire Company #4, 331 Dover Chester Rd, Randolph on April 17th from 7:30 a.m. to 11:30 a.m.—will benefit one of their own, Gail “Hop” Hopler who is hospitalized
Randolph Area Chamber of Commerce—Thursday, April 21st at 11:45 a.m. at La Strada Restaurant
Clean Communities Day—Saturday, April 30th at 8:30 a.m. at Town Hall
Habitat for Humanity—Hammer for Heroes—Saturday, June 4th from 9:00 a.m. to 2:00 p.m. at the Restore, 274 South Salem Street, Randolph

G. ORDINANCES: SECOND READING/PUBLIC HEARING

1. Ordinance #05-16: An Ordinance of the Township of Randolph Accepting the Dedication of Block 81, Lot 29.31 Located within the Township of Randolph for Municipal Public Purposes

BE IT RESOLVED, that an Ordinance entitled “AN ORDINANCE OF THE TOWNSHIP OF RANDOLPH ACCEPTING THE DEDICATION OF BLOCK 81, LOT 29.31 LOCATED WITHIN THE TOWNSHIP OF RANDOLPH FOR MUNICIPAL PUBLIC PURPOSES” be read by title on second reading and a hearing held thereon.

Manager Mountain explained that this Ordinance accepts the dedication of land from the Morris Land Conservancy that was acquired by them as part of the Clyde Potts acquisition. An issue with the property has been identified which the Land Conservancy is trying to work out. Based on discussions with legal counsel, it was decided that it was in the best interest for this Ordinance to not be adopted by the Council. When the issue is resolved in the future, the Ordinance will be re-introduced.

OPEN TO THE PUBLIC

Seeing no one from the public, the public portion was closed.

Councilman Loveys made a motion to NOT adopt the Ordinance. Deputy Mayor Carey seconded the motion, and the following roll call vote was taken:

AYES:
Councilman Forstenhausler
Councilman Guadagno
Councilman Loveys
Councilman Napoliello
Councilwoman Veech
Deputy Mayor Carey
Mayor Hirniak

NAYS: None

H. ORDINANCES: INTRODUCTION

1. Ordinance #09-16: An Ordinance of the Township of Randolph Appropriating $400,000 from the Capital Improvement Fund for the Millbrook Avenue Paving Project

Manager Mountain explained that this is a supplemental funding Ordinance that will support the engineering estimate for the project. It is being fast-tracked due to the State requiring the project be completed by the end of June. This allows for the contract to be awarded at the May 5th Council meeting.

BE IT RESOLVED, that an Ordinance entitled “AN ORDINANCE OF THE TOWNSHIP OF RANDOLPH APPROPRIATING $400,000 FROM THE CAPITAL IMPROVEMENT FUND FOR THE MILLBROOK AVENUE PAVING PROJECT” be introduced, read by title by the Township Clerk and passed on first reading.

BE IT RESOLVED, that said Ordinance shall be further considered for final passage at the meeting of the Township Council of the Township of Randolph on the 21st of April, 2016 at 7 o’clock in the evening, prevailing time, at the Municipal Building in said Township, at which time and place all persons interested shall be given an opportunity to be heard concerning said ordinance.

BE IT FURTHER RESOLVED, that the Township Clerk be authorized and directed to advertise said Ordinance in full or by summary with the notice of introduction thereof, in the official designated newspaper according to law.

Councilman Napoliello made a motion to introduce the Ordinance. Councilman Forstenhausler seconded the motion, and the following roll call vote was taken:

AYES:
Councilman Forstenhausler
Councilman Guadagno
Councilman Loveys
Councilman Napoliello
Councilwoman Veech
Deputy Mayor Carey
Mayor Hirniak

NAYS: None

2. Ordinance #10-16: A Bond Ordinance Providing for the Replacement of the Sussex Turnpike Water Line by the Township of Randolph, Appropriating $900,000 Therefore and Authorizing the Issuance of $855,000 Bonds or Notes of the Township to Finance Part of the Cost Thereof

Manager Mountain explained that this is a funding Ordinance that will support the final phase of the Sussex Turnpike Water Line Replacement project; it will cover the section of line that was not addressed in Phase I, between Harvey Drive and Church Road. This Ordinance is also being fast-tracked in order to complete the project so the County can pave that section of Sussex Turnpike once their project is completed.

BE IT RESOLVED, that an Ordinance entitled “A BOND ORDINANCE PROVIDING FOR THE REPLACEMENT OF THE SUSSEX TURNPIKE WATER LINE BY THE TOWNSHIP OF RANDOLPH, APPROPRIATING $900,000 THEREFORE AND AUTHORIZING THE ISSUANCE OF $855,000 BONDS OR NOTES OF THE TOWNSHIP TO FINANCE PART OF THE COST THEREOF” be introduced, read by title by the Township Clerk and passed on first reading.

Councilman Loveys made a motion to introduce the Ordinance. Councilman Forstenhausler seconded the motion, and the following roll call vote was taken:

AYES:
Councilman Forstenhausler
Councilman Guadagno
Councilman Loveys
Councilman Napoliello
Councilwoman Veech
Deputy Mayor Carey
Mayor Hirniak

NAYS: None

3. Ordinance #11-16: Amending Ordinance Nos. 16-09, 23-10, 12-11, 10-12, 14-12, 17-12, 09-13 and 05-15 to Provide and Determine the Range of Compensation for Specified Officers and Employees in the Township of Randolph

Manager Mountain explained that this is the annual Ordinance adopted by the Council that provides the compensation range for all township employees.

BE IT RESOLVED, that an Ordinance entitled “AMENDING ORDINANCE NOS. 16-09, 23-10, 12-11, 10-12, 14-12, 17-12, 09-13 AND 05-15 TO PROVIDE AND DETERMINE THE RANGE OF COMPENSATION FOR SPECIFIED OFFICERS AND EMPLOYEES IN THE TOWNSHIP OF RANDOLPH” be introduced, read by title by the Township Clerk and passed on first reading.

Councilman Napoliello made a motion to introduce the Ordinance. Deputy Mayor Carey seconded the motion, and the following roll call vote was taken:

AYES:
Councilman Forstenhausler
Councilman Guadagno
Councilman Loveys
Councilman Napoliello
Councilwoman Veech
Deputy Mayor Carey
Mayor Hirniak

NAYS: None

I. DISCUSSION ITEMS

1. Trails Master Plan

Manager Mountain asked Russ Newman to help with the discussion. The Manager explained that the discussion is not meant to be in-depth, but to get the consensus of the Council on a recommendation on how to proceed with the project, particularly the type of committee to be established to guide the process.

Russ explained that he and Jeff Stickle, the Chairperson of the Parks Advisory Committee, discussed whether it would be best to have a steering committee or a sub-committee of the existing Parks Advisory Committee. Mr. Stickle felt that, due to the scope of the plan, it would best be served by a steering committee, to include some of the members of the Parks Advisory Committee serving as liaisons. Manager Mountain added that, in addition to the steering committee, funds would be utilized from the 2016 budget to hire a facilitator similar to the one for the Parks Master Plan; however, the cost would be less due to the smaller scope of this project. The Manager asked for the Council to consider supporting this proposed steering committee. Assuming the Council agrees, the Manager would then ask the Council for names of people they felt should be considered for the committee.

Councilwoman Veech, as the Parks Advisory Committee Liaison, reported that at the meeting the entire committee felt it was appropriate to have a separate steering committee for the Trails Master Plan.

Councilman Guadagno also supported the recommendation. He felt the enthusiasm of a separate committee would enhance the development of the trails.

Councilman Napoliello also supported the recommendation.

Mayor Hirniak asked if the Council members were unanimous in supporting Manager Mountain and Russ Newman in creating a steering committee for the Trails Master Plan; the Council members were unanimous in their support.

Councilman Loveys asked for clarification on the hiring of a facilitator. Manager Mountain explained that they will first create the steering committee, and then he will return to the Council at a later time with proposals from consultants for the Council’s consideration.

Russ Newman will discuss this at the upcoming Parks Advisory Committee meeting.

2. Recognition Gary and Kathy Algeier

Manager Mountain explained that he and the Council would like to recognize Gary and Kathy Algeier for their efforts and involvement in the development of Freedom Park.

Russ Newman recommended that a plaque, or other monument, be placed in Freedom Park in honor of Gary and Kathy Algeier. He explained that within the park system and the trail system there have traditionally been two forms of recognition for individuals; commemorative trees or benches, and plaques. He stated the purpose, and explanation, of the commemorative tree or bench program. Russ explained that there are several plaques throughout the parks and trails that honor individuals, donations of land, or other significant events. The plaques are typically placed upon rocks within the parks or trails, as relevant to the individual or event being honored. While there has been precedent of placing within township buildings to honor individuals or events, it is not the existing policy to place them on buildings within the parks. Therefore, Russ recommended to the Council a commemorative bench be considered to honor Gary and Kathy Algeier; there are several locations within Freedom Park that would provide visible, central locations, while also functioning as a resting place for users of the park. The Parks Advisory Committee typically has ceremonies in May and October of each year due to the time it takes to order the bench and plaque; deadlines are four months prior to the ceremony. If a special ceremony was requested outside of the May and October dates, the lead time would still be four months prior.

Mayor Hirniak asked for Council discussion on the recommendation of a commemorative bench.

Councilman Guadagno stated that Gary Algeier was a soccer referee, so he felt the bench should be placed appropriately. Russ Newman explained that he looked at various locations throughout Freedom Park, and there is an area near the main trail entrance, under a tree, that he would recommend.

Deputy Mayor Carey felt that the location within Freedom Park was good, and she did not feel the four month timeframe would be an issue; Councilwoman Veech agreed.

Councilman Napoliello stated that it was his idea to recognize Gary and Kathy Algeier, and he supported the recommendation of the bench.

Mayor Hirniak concluded that the Council was in agreement with the commemorative bench, but asked that Russ provide a few options for locations within Freedom Park.

3. Update Trail Marking Project

Manager Mountain asked Russ Newman to provide a brief update on the status of the project.

Russ stated that he met with Officer Rich Biase as a follow up to a previous meeting regarding the implementation of a comprehensive marking system for the Randolph trails. The major considerations for any discussions on this topic should be to focus on an easy, visible format for all trail users to know their location on the trails, and to have the means for emergency responders to be able to quickly locate a particular site, including the nearest access point. It was concluded from their discussions, that there needed to be both actual markings on the trails that would indicate the park/trail names with a color and a posted mile number, as well as a map that correlated those markings to be used by first responders. For areas where connecting trails crossed from one park to another area, there would also need to be signage on the trails indicating to users that they have left one trail and are on a different trail, and the trail markers will need to correspond. Russ explained that within the next month, the following action steps will be taken:

He and Parks Maintenance staff will conduct an inspection of the trails to compile a master trail map indicating where there is currently trail markings, and where trails juncture with other trails. The physical condition of the trails, and washout areas will also be noted.
The trails are currently assigned to each park for maintenance. This will be used as a starting point to delineate the number of trails in each area of the township.
He will also ask members of the Parks Advisory Committee to walk to the trails, and report their observations.

Russ explained that these actions will help the department to develop a plan to designate particular trail routes; the plan will be presented at the May Parks Advisory Committee meeting to make a recommendation to the Council for naming and marking trails, as well as the means of marking them. One of the goals is to have a uniform system of marking on all township trails to act as a tool for users and for emergency responders, as well as to visibly tie together all of the trails as part of the Randolph system. The goal is to have these steps completed by late-spring, and then to coordinate with community groups, and department staff to develop a schedule of getting the signage onto the trails.

Mayor Hirniak stated that one issue that has come up in discussions is that some of the trail users are color blind. The suggested way to address the issue, was to assign a geometric shape to each of the trails in addition to a color. The Mayor stated that another suggestion brought up at a Parks Advisory Committee meeting last year, was to have an arrow pointing in the direction of the closest exit for the trail. He asked for those items to be added to the list of considerations when the committee members are walking the trails.

Councilwoman Veech stated that there are a lot of Girl Scouts and Eagle Scouts that want to get involved with the trails and marking system. She asked Russ how the committee plans to incorporate the scouts into the process. She also asked for the committee to discuss and decide if the scouts could be involved with the committee. Russ explained that part of his discussion with the Manager was regarding the involvement of the scouting groups. Manager Mountain added that he suggested using the model that is used for Clean Communities Day; all the volunteers meet prior to going out, and a plan is made as to the areas in which designated groups are assigned.

Mayor Hirniak reported that he has heard from the various organizations in the township that they are willing to help with the project, both financially and physically.

Councilwoman Veech suggested that in addition to the map, the township may want to consider an app for the trails. Russ replied that it was a good consideration for the future. At this point, they want to have a map for the emergency responders to use if they need to find someone. Russ explained that for future maps for the residents, it may be an issue that comes out of the Trails Master Plan.

4. 2016 Road Overlay Program

Manager Mountain explained that the Council received handouts on the program. He, the Public Works Department, and the Engineering Department have spent a lot of time over the past several months reviewing the road evaluation process. They condensed the evaluation criteria since there were many evaluation areas, some of which overlapped. The one handout is an inventory of all of the public streets in Randolph. They created six criteria that are technically oriented, ranging from different types of cracks to rutting, to potholes, etc. A category, “DPW Rating,” was added which involves a ten-point scale; this category will include a rating based on what the department sees on a daily basis. The group developed a scoring system; the perfect road would have a value of 50, and a score of 100. The lowest number in the weighting scale is the worst road, and the higher numbers indicate the better roads. The Manager explained the calculation for the rating system. The group added notes to remind themselves of factors that might not be clear from the rating scale, such as a scheduled water line installation; this would be a reason not to pave a particular road until after a utility improvement. The group met with the Infrastructure Committee, which consists of Councilmen Guadagno, Napoliello, and Forstenhausler, and discussed what was just reported to the entire Council, as well as their recommendation. They also provided a map to indicate the location of the recommended roads.

Manager Mountain also explained that they hope to introduce the Ordinance to fund the 2016 Road Overlay Program at the Council meeting on April 21st.

Mayor Hirniak thanked the members of the Infrastructure Committee for their work, and asked for any comments from the Council.

Councilman Guadagno reported that he had been asked about Birchwood Road, and whether the residents will be getting a water line. Manager Mountain explained that the road will be repaired, but it will not be fully paved since the water line is coming in 2017. Councilman Guadagno also reported that a resident of Birchwood Road complained of a line of sight issue where it intersects with Carrell Road. Manager Mountain said he would talk to Councilman Guadagno to determine the issue, and then take appropriate steps to rectify the situation.

Councilman Loveys asked for clarification on the ratings listed on the spreadsheet. Manager Mountain explained that in the technical categories, the higher the number, the worse the road; however, for the rating, the lower the number, the worse the road. They reviewed a couple of the roads as examples of the rating system. There was more discussion on the particulars of certain roads, and the road overlay program itself.

Manager Mountain stated that the biggest issue with the 2016 Road Overlay Program is getting it done since it is so extensive.

Councilman Loveys asked about the construction on Middlebury Boulevard. Manager Mountain replied that they will not pave that road until the majority of construction is completed. He further explained that several years ago there was a commitment made to pave Middlebury Boulevard in its entirety. It was broken up into phases, and this is the last phase.

Councilman Guadagno suggested that the Council members drive on the roads that are on the list to see the roads for themselves. He also suggested that the map be saved, and reviewed and compared in subsequent years. Councilman Guadagno stated that last year the council asked for one column to indicate when the road was last paved, but he did not see that indication. Manager Mountain stated that it will be added.

Councilman Guadagno suggested that the Manager, Engineering and DPW look at Combs Hollow Road. Manager Mountain explained that, before John Lovell retired he had made an agreement with Morris County Engineering, where the township would pay them to pave the section near the bridge when they make the repairs to the bridge. That agreement was made when the bridge repair was expected in 2014, but it is now scheduled for 2017. Last year that section was done with a strip-pave which held up well until the winter, and now is in bad shape.

Councilman Forstenhausler explained that he feels confident that by increasing the funding for the road overlay program by $500,000 this year, there will be a major impact on the roadways.

Mayor Hirniak asked for a consensus from the Council to proceed with the program as explained; there was a consensus from the Council.

J. OPEN TO THE PUBLIC

Judith Stewart of 114 Everdale Road stated that she would not be at the next Council meeting on April 21st due to Passover beginning on April 22nd. Mrs. Stewart also commented that she likes to attend both the Council meetings and the Board of Adjustment meetings, and based on the calendar in the Annual Report, it appears that they are no longer conflicting. She appreciates that the two meetings are no longer meeting on the same night.

Seeing no one further from the public, the public portion was closed.

K. COUNCIL COMMENTS

Councilman Forstenhausler reported that he has spoken with Keli Gallo, and the Chairperson and Vice Chairperson of the Environmental Commission to provide them more information regarding the reasoning behind the Ordinance change, and establishing a different entity. They will be meeting at the end of the month, and will provide the Council with their feedback.

Councilman Guadagno stated that he felt there was a lot of enthusiasm for the Trails Master Plan. He also felt that along with the plan, the circulation has to be considered, how long or how safe it is for a resident to reach one of the trailheads.

Councilman Loveys reported that Sharon Kamholz, the MAC Administrator, will be leaving. Her family is moving out of state; she plans to be in Randolph through May, possibly through June. He stated that Manager Mountain will research if her position is Council appointed.

Councilman Napoliello reported that there is a male cancer screening on April 27th.

Deputy Mayor Carey asked if there was a date scheduled for the tour of the Morris County Armory/Communications Center; Manager Mountain replied that it had just been confirmed for April 28th.

Mayor Hirniak reported that the Council members have a letter in their mailboxes from Bonnie Rosenthal, on behalf of Relay for Life. The letter thanks the Council for hosting her and her colleagues, and Councilman Forstenhausler for serving as Team Captain. The Mayor asked how the fundraising efforts were going. Councilman Forstenhausler stated that he forwarded the link to the Team Randolph Township Council’s page to the TAP. There are currently two team members and $400 raised. Donna Luciani sent an email to township staff asking for their support of Relay for Life.

Mayor Hirniak reported that the EDC met on April 5th; there are three local businesses being considered for the business awards that take place at the Country Fair in October. Each is being interviewed by a member of the EDC. The three businesses are Brooklyn Bagel, Tree Tech, and Scalici’s Pizzeria.

Mayor Hirniak acknowledged that Fire Chief Steve Cohrs was in attendance in support of Resolution R-124-16, which supports the Volunteer Emergency Responders Tax Deduction Act. The Mayor thanked Councilman Forstenhausler and Keli Gallo for creating the Resolution, and he thanked Chief Cohrs for attending the meeting.

L. EXECUTIVE SESSION

There was no Executive Session.

M. ADJOURNMENT

Councilman Forstenhausler made a motion to adjourn the meeting at 8:40 p.m. Deputy Mayor Carey seconded the motion, and the following roll call vote was taken:

AYES:
Councilman Forstenhausler
Councilman Guadagno
Councilman Loveys
Councilman Napoliello
Councilwoman Veech
Deputy Mayor Carey
Mayor Hirniak

NAYS: None