All meeting minutes posted on the township website are unofficial minutes. Official copies of minutes may be obtained from the township clerk.

Minutes: December 1, 2016

A. OPENING OF REGULAR MEETING

1. Call to Order

A regular meeting of the Randolph Township Council was called to order at 5:00 p.m. by Mayor Hirniak. This meeting is held pursuant to the New Jersey Open Public Meetings Act. Adequate notice of the meeting has been provided by posting written notice of the time, date, location and to the extent known, the agenda of the meeting in Randolph Township. This notice was posted on the Bulletin Board within Town Hall, it was filed with the Township Clerk, and it was provided to those persons or entities requesting notification. Notice was also provided to the Randolph Reporter and the Morris County Daily Record on December 4, 2015 by e-mailing them the annual resolution adopted by the Council on December 3, 2015. The annual resolution, which included this meeting date, was advertised in the Randolph Reporter, the official newspaper of the Township of Randolph, and the Daily Record on December 10, 2015. The time change for this meeting was advertised in the Daily Record on November 28, 2016.

2. Roll Call

PRESENT:
Councilman Forstenhausler
Councilman Guadagno
Councilman Loveys
Councilman Napoliello
Councilwoman Veech
Deputy Mayor Carey
Mayor Hirniak

Also present: Township Manager Mountain, and Ed Buzak from the Law Office of Edward Buzak.

3. Pledge of Allegiance

Mayor Hirniak led the Pledge of Allegiance.

B. EXECUTIVE SESSION

WHEREAS, Section 8 of the Open Public Meetings Act, Chapter 231, P.L. 1975 (N.J.S.A. 10:4-12) permits the exclusion of the public from a meeting under certain circumstances; and

WHEREAS, this public body is of the opinion that such circumstances presently exist.

NOW, THEREFORE, BE IT RESOLVED by the Mayor and Council of the Township of Randolph, in the County of Morris, and State of New Jersey, as follows:

1. The public shall be excluded from the Executive portion of the meeting.

2. The general nature of the subject matter to be discussed is as follows:

Clerk’s and Manager’s Performance Evaluations

3. As nearly as now can be ascertained, the matter or matters to be discussed at this time will be disclosed to the public at such time and under such circumstances as are prescribed by law.

4. At the conclusion of the Executive Session, the Council will reconvene in public session for the purpose of taking formal action.

Councilman Guadagno made a motion to move into Executive Session at 5:04 p.m. Councilman Napoliello seconded the motion, and the following roll call vote was taken:

AYES:
Councilman Forstenhausler
Councilman Guadagno
Councilman Loveys
Councilman Napoliello
Councilwoman Veech
Deputy Mayor Carey
Mayor Hirniak

NAYS: None

Councilman Forstenhausler made a motion to close the Executive Session at 6:05 p.m. Councilman Guadagno seconded the motion, and the following roll call vote was taken:

AYES:
Councilman Forstenhausler
Councilman Guadagno
Councilman Loveys
Councilman Napoliello
Councilwoman Veech
Deputy Mayor Carey
Mayor Hirniak

NAYS: None

C. REOPENING OF PUBLIC SESSION

Councilman Napoliello made a motion to reopen the Public Session at 6:05 p.m. Councilman Forstenhausler seconded the motion, and the following roll call vote was taken:

AYES:
Councilman Forstenhausler
Councilman Guadagno
Councilman Loveys
Councilman Napoliello
Councilwoman Veech
Deputy Mayor Carey
Mayor Hirniak

NAYS: None

D. PROCLAMATION

1. Drive Sober or Get Pulled Over Year-End Holiday Crackdown

Councilman Loveys, as Council liaison to the Traffic Advisory Committee, explained that twice each year, there is a Drive Sober or Get Pulled Over grant. The grant will be approved as one of the Combined Action Resolutions. He presented the proclamation to Officer Richard Biase, and read:

Drive Sober or Get Pulled Over 2016 Year End Holiday Crackdown

Whereas, impaired drivers on our nation’s roads kill more than 10,000 people each year and cost our society more than $37 billion annually; and

Whereas, 27% of motor vehicle fatalities in New Jersey in 2015 were alcohol-related; and

Whereas, an enforcement crackdown is planned to combat impaired driving; and

Whereas, the season at the end of the year is traditionally a time of social gatherings which often include alcohol; and

Whereas, the State of New Jersey, Division of Highway Traffic Safety, has asked law enforcement agencies throughout the state to participate in the Drive Sober or Get Pulled Over Year End Holiday Crackdown; and

Whereas, the project will involve increased impaired driving enforcement from December 9, 2016 through January 1, 2017; and

Whereas, an increase in impaired driving enforcement and a reduction in impaired driving will save lives on our roadways.

Now, Therefore, I, Roman B. Hirniak, Mayor of Randolph Township, Morris County, New Jersey, on behalf of the Randolph Township Council hereby declare Randolph’s support for the Drive Sober or Get Pulled Over 2016 Year End Holiday Crackdown from December 9, 2016 through January 1, 2017 and pledge to increase awareness of the dangers of drinking and driving.

Roman B. Hirniak, Mayor

On behalf of the Police Department, Officer Richard Biase thanked the Mayor and Council for supporting the Police Department’s efforts on keeping the roads safe from drunk driving.

E. OPEN TO THE PUBLIC

Judith Stewart of 114 Everdale Road, asked if the public sees the forms that are used for the Clerk’s and Manager’s performance evaluations. Mayor Hirniak replied that they would again show Mrs. Stewart the forms used for the evaluations, and the forms would be posted for all members of the public.

Robert Button of 2 Mount Pleasant Road, stated that he has issues relative to the sewerage treatment plant installed on Mount Pleasant Road in addition to a specific property. He and Manager Mountain have tried to work things out. He noted the letter from Councilwoman Veech on November 10th, in response to a letter he sent asking her to intervene. Mr. Button reported three issues: water main leaks at the top of his street, improper drainage which now causes the water to run down his driveway from the street, and the pump station in the residential area. He felt that the pump station is completely in conflict with the Randolph Zoning Ordinance 15-12.2, R & S. Mayor Hirniak explained that Mr. Button’s letter dated November 29, 2016 was delivered to the Municipal Building, and given to him; it has since been circulated to the Council. The Mayor reviewed the letter and discussed it with Manager Mountain. The Manager will contact Mr. Button to schedule a visit to his home by Mayor Hirniak, Manager Mountain, Ralph Carchia, and an administrator from the SMCMUA. They will try to work through the issues at that time. Mr. Button appreciated it, but explained that he has had a series of meetings since July 26, 2016 and nothing has gotten better.

Seeing no one further from the public, the public portion was closed.

F. MANAGER’S REPORT

Manager Mountain reported the following:

• Snow Removal Operational Plans—he met with the leadership of the Police Department and of the Public Works Department. Each year they discuss the previous year’s snow removal and determine any necessary improvements for the current year. They discussed improvements to the balance of the salt to chemical mixes for this year, and to the priority areas in town and how the communication plays into the plan. If any issues arise during the winter, they will meet as needed.
• Board of Education Township Liaison Meeting—he, Mayor Hirniak, Deputy Mayor Carey, and Chief Stokoe will attend the 4th quarter meeting on December 8th. If Council members have any issues they want raised, forward them to Manager Mountain.
• Revaluation Update—Appraisal Systems has initiated the informal meeting stage of the process with property owners. To date, approximately 200 property owners have met with representatives of the firm. More than 300 other property owners have mad appointments prior to the end of the year.
• Recognition of the Outgoing Mayor—Manager Mountain explained that each year, on the last meeting of the year, he recognizes the outgoing Mayor. He noted that Mayor Hirniak began his term when the County had just started construction on Sussex Turnpike, which was a very big disruption to normal activity in the township. He had to deal with issues and concerns from residents and business owners. The revaluation process had also just begun, and Mayor Hirniak worked with staff and Council to provide the appropriate level of responsiveness to the community. The Mayor and several Council members were direct participants in the Parks and Recreation Master Plan process. Their efforts contributed to a plan in which the community can be proud. The community outreach was a large part of the process, and Mayor Hirniak was intimately involved. Manager Mountain added that Mayor Hirniak has a gift for speaking to groups, and has attended a large number of events over the course of the year. If he was unable to attend, he ensured that another Council member would attend. Lastly, the Manager reflected that Mayor Hirniak loves working with the young people in the community; it was evident in the time he spent meeting with scouting groups, and students in the various schools and organizations. Manager Mountain thanked Mayor Hirniak for his year of service as Mayor.

Mayor Hirniak thanked Manager Mountain for his kind words.

Councilwoman Veech asked for an update on the cell tower. Manager Mountain replied that they are in the lease with the communications company for the tower construction; they have ninety days from signing the lease to appear before the Planning Board. He just heard from Verizon earlier in the day, indicating that they are ready to move forward. The Manager spoke to Declan O’Scanlan, the representative from the company, and he is confident the project will be on schedule. He is actively marketing the tower to the carriers.

Councilman Napoliello asked if there was any new information on the former A&P property. Manager Mountain replied that there have been numerous attempts to gain more information from the property owner, but they have not been very forthcoming. The township has made it clear that it is ready to support them to encourage any deals they are interested in executing. They have not yet been able to find an appropriate tenant.

Councilman Napoliello asked if there was any new information on the Grecco property. Manager Mountain replied that he spoke to Mr. Grecco, but he could not discuss their conversation in public at this time. Mr. Grecco has some groups he is working with, and he remains optimistic that the township will be pleased with the final result.

Councilman Guadagno also thanked Mayor Hirniak for his term as Mayor, and added that it is evident that he loves the township. Mayor Hirniak thanked Councilman Guadagno for his kind words.

G. APPROVAL OF MEETING MINUTES

1. Approving the Regular Council Meeting Minutes from October 27, 2016

Deputy Mayor Carey made a motion to approve the Regular Meeting minutes from October 27, 2016. Councilman Forstenhausler seconded the motion, and the following roll call vote was taken:

AYES:
Councilman Forstenhausler
Councilman Guadagno
Councilman Loveys
Councilman Napoliello—ABSTAIN
Councilwoman Veech
Deputy Mayor Carey
Mayor Hirniak

NAYS: None

H. COMBINED ACTION RESOLUTIONS

Item #1, Site Access Agreement with Calais Road Farms, Councilwoman Veech asked for an explanation. Manager Mountain explained that the property owner of Calais Road Farms has an ongoing environmental protection cleanup underway. As part of his remediation plan, it is required that he monitors the ground water in the area. If there are any changes, he is required to put in additional monitoring wells. There is now a need for additional monitoring wells; this resolution authorizes the township to execute an access agreement because he has to go into the rights of way of the particular properties. The property owners have been advised by the owner.

Item #2, Refund Overpayments of 2016 Taxes, Councilman Guadagno stated that he thought this was done individually; he asked for clarification. Manager Mountain replied that the Veteran deductions are all done at once.

Item #7, Appropriation Transfers from PFRS and RVRSA to PERS and Sewer Service—Morris Township, Councilwoman Veech asked for an explanation. Manager Mountain explained that it is primarily moving funds from the RVRSA fund into the Butterworth fund; it addresses costs associated with the transfer that were not anticipated at the beginning of the year. Morris County has increased some costs that were not anticipated.

Item #17, PSA for Development of the Trails Master Plan, Councilman Loveys stated that he was somewhat uncomfortable with the amount of money, but he was not part of the workgroup so he was unaware of the scope of the project. He explained that Manager Mountain provided him with a copy of the RFP that was sent out so he could see what the bid involved. The Councilman was in agreement with the need for a consultant, but he wondered if the Council would agree to allow Manager Mountain to negotiate with the consultant. He felt the amount was a little excessive in a town with sixteen miles of established trails. Manager Mountain explained that he had spoken to Councilman Loveys prior to the meeting, and he will review the proposal with the consultant. If there are any reasonable line items that are larger in scope than is needed, or items they may not have understood completely when they priced them, he will work with them to try to lower the cost. Five proposals were solicited, and two proposals were submitted. The Manager asked the Council to act on the resolution in order to move forward, and he will review the proposal with the consultant. Councilman Guadagno added that the two proposals were reviewed at the work group meeting, and he felt some items might be negotiable.

1. Authorizing the Execution of a Site Access Agreement with Calais Road Farms, LLC

R-344-16

WHEREAS, Calais Road Farms, LLC is the owner of certain property formally known as Block 47, Lot 34 on the Official Tax Map of the Township of Randolph, and more commonly known as 95 Calais Road (“Calais Road Farms Property”); and

WHEREAS, Calais Road Farms, LLC is investigating the environmental conditions on the Calais Road Farms Property under New Jersey Department of Environmental Protection Public Interest No. 012189; and

WHEREAS, Calais Road Farms is required to delineate the extent of and remediate any contamination that may have resulted from the conditions on the Calais Road Farms Property; and

WHEREAS, in connection with the investigation, the Township executed two previous Site Access Agreements on February 19, 2015 and January 14, 2016 which allowed Calais Road Farms, LLC to access property owned by the Township of Randolph (“Township”) and install monitoring wells to collect groundwater samples; and

WHEREAS, as the result of finding certain contaminants in the groundwater samples collected from the monitoring wells installed pursuant to the February 15, 2015 and January 14, 2016 Site Access Agreements, Calais Road Farms, LLC has requested permission to access property located in the public right-of-way abutting properties formally known as Block 50, Lot 9 (2 Farmstead Court East), Block 50, Lot 4 (134 Combs Hollow Road), and Block 50, Lot 2.02 (246 Morris Turnpike) on the Official Tax Map of the Township of Randolph to install an additional three monitoring wells; and

WHEREAS, the Township has agreed to grant Calais Road Farms, LLC access to the public right-of-way to install the three additional monitoring wells in accordance with the terms and conditions of a Site Access Agreement dated November 17, 2016; and

WHEREAS, the Township desires to authorize the execution of said Site Access Agreement.

NOW, THEREFORE, BE IT RESOLVED by the Township Council of the Township of Randolph, County of Morris, State of New Jersey as follows:

1. The Township hereby authorizes the execution of a Site Access Agreement by and between Calais Road Farms, LLC and the Township of Randolph dated November 17, 2016.
2. The Mayor and Township Attorney are hereby authorized to review and approve any minor, non-substantive changes in the Site Access Agreement that may result from further review prior to final execution thereof.
3. The Mayor and Township Clerk, together with all other officers, professionals and employees of the Township are hereby authorized and directed to take any and all steps necessary to effectuate the purposes of this Resolution.
4. This Resolution shall take effect immediately.

2. Refund Overpayments of 2016 Taxes by Reason of Duplicate Tax Payment or Veteran Deduction to Various Residents

R-345-16

WHEREAS, the following listed property owners have overpaid their 2016 taxes by reason of, duplicate tax payment, or Veteran deduction; and

WHEREAS, it is recommended by the Tax Collector that these overpayments be refunded at this time.

NOW, THEREFORE, BE IT RESOLVED, by the Mayor and Council of the Township of Randolph, County of Morris, that the Treasurer be instructed to refund the following overpayments.

3. Release of Police Detail Escrow to Railroad Construction Company—$10,071.00

R-346-16

WHEREAS, the Finance Department received escrow funds for Police Detail.

WHEREAS, the Detail work has been completed.

THEREFORE, BE IT RESOLVED by the Mayor and Council of the Township of Randolph, Morris County, New Jersey that it is recommended by the Finance Department that the escrow funds for the following amounts be refunded:

Railroad Construction Company $10,701.00

4. Release of Police Detail Escrow to Advanced Fiber Works—$174.00

R-347-16

WHEREAS, the Finance Department received escrow funds for Police Detail.

WHEREAS, the Detail work has been completed.

THEREFORE, BE IT RESOLVED by the Mayor and Council of the Township of Randolph, Morris County, New Jersey that it is recommended by the Finance Department that the escrow funds for the following amounts be refunded:

Advanced Fiber Works $174.00

5. Release of Police Escrow Detail to R & R Construction Company—$2,000.00

R-348-16

WHEREAS, the Finance Department received escrow funds for Police Detail.

WHEREAS, the Detail work has been completed.

THEREFORE, BE IT RESOLVED by the Mayor and Council of the Township of Randolph, Morris County, New Jersey that it is recommended by the Finance Department that the escrow funds for the following amounts be refunded:

R & R Construction Company $2,000.00

6. Release of Police Detail Escrow to High Point Utilities—$174.00

R-349-16

WHEREAS, the Finance Department received escrow funds for Police Detail.

WHEREAS, the Detail work has been completed.

THEREFORE, BE IT RESOLVED by the Mayor and Council of the Township of Randolph, Morris County, New Jersey that it is recommended by the Finance Department that the escrow funds for the following amounts be refunded:

High Point Utilities $174.00

7. Authorizing Appropriation Transfers from PFRS and RVRSA to PERS and Sewer Service—Morris Township—Total $49,100.00

R-350-16

WHEREAS, per N.J.S.A. 40A:4-58 a municipality may during the last two months of a fiscal year transfer amounts from appropriations where there are excess balances to appropriations that are deemed to have insufficient balance; and

WHEREAS, there is a need to transfer amounts from the following appropriations with excess balances to the following appropriations that are deemed to have insufficient balances:

NOW, THEREFORE BE IT RESOLVED, by the Randolph Township Council, County of Morris, State of New Jersey that the above appropriation transfers be made.

8. Refund Overpayment of 2016 Taxes by Reason of Senior Citizen Deduction at 11 Walnut Street, Block 30, Lot 23 to Donald Costello—$250.00

R-351-16

WHEREAS, Donald Costello overpaid 2016 taxes by reason of Senior Citizen deduction in the amount of $250.00 on Block 30, Lot 23, 11 Walnut Street; and

WHEREAS, it is recommended by the Tax Collector that this overpayment be refunded at this time.

NOW, THEREFORE, BE IT RESOLVED, by the Mayor and Council of the Township of Randolph, County of Morris, that the Treasurer be instructed to refund the overpayment of $250.00 to Donald Costello.

9. Release Cash Bond for Drainage Improvements at 10 Waterfall Drive, Waterfall Estates, Block 52, Lot 2.04

R-352-16

WHEREAS, the Engineering Department has received a request from Robert Hertzberg, Hertz Homes, for the release of a $5,000.00 cash bond posted for purpose of drainage improvements at 10 Waterfall Drive, Waterfall Estates, Block 52, Lot 2.04; and

WHEREAS, the cash bond consisted of a $5,000.00, which was received and deposited with the Finance Department on March 12, 2013 (Account No. 294966000); and

WHEREAS, the Engineering Department has inspected the drainage improvements at 10 Waterfall Drive and found them to be satisfactorily completed.

NOW THEREFORE, BE IT RESOLVED by the Mayor and Council of the Township of Randolph, County of Morris, State of New Jersey that it is recommended by Paul Ferriero, Township Engineer, that the cash bond for drainage improvements in the amount of $5,000.00, plus accrued interest, be refunded to Hertz Homes, 16 Wellesley Road, Montclair, NJ 07043.

10. Authorizing an Award of Contract for Janitorial Services for 6 Municipal Complex Buildings: Town Hall, DPW, Community Center, Teen Center (VFW), Artworks, Brundage Park Theater to Accses NJ/CNA Service for 2017—$78,151.80

R-353-16

WHEREAS, the Township desires to award a contract for Janitorial Services (6 Buildings—Municipal Building, DPW Garage, Community Center, Randolph Teen Center (VFW), Randolph Artworks Studio, and Brundage Park Theater) from January 1, 2017 through December 31, 2017; and

WHEREAS, ACCSES NJ/CNA Services is the “Central Nonprofit Agency” designated by the State of New Jersey to administer the State Use Law for Rehabilitation Facilities, providing the dignity of a job and a paycheck to NJ citizens with disabilities; and

WHEREAS, ACCSES New Jersey (Association for Choices in Community Supports and Employment Services) is a non-profit organization providing leadership and support to affiliate programs which serve and employ people with disabilities and other disadvantages statewide; and

WHEREAS, ACCSES NJ/CNA Services has NJ State Contract #T1480 77110 for Janitorial Services Statewide; and

WHEREAS, ACCSES NJ/CNA Services has provided the attached quote for an annual total of $78,151.80; and

WHEREAS, the Finance Officer has certified to the availability of funds for this project pending the adoption of the 2017 budget.

WHEREAS, the Township of Randolph is currently utilizing ACCSES NJ/CNA Services for these services and has been since November 1, 2012.

NOW, THEREFORE BE IT RESOLVED, by the Township Council, Township of Randolph, County of Morris, State of New Jersey, that a contract be awarded to ACCSES NJ/CNA Services for the contract period January 1, 2017 through December 31, 2017 at an annual price of $78,151.80 ($22.35 per hour @ 52 hours/year for the Brundage Park Theater (total $1,162.20) and $6,415.80 per month for all other buildings (total $76,989.60)).

CERTIFICATION OF AVAILABILITY OF FUNDS

Dated: December 1, 2016

As required by N.J.S.A. 40A:4-57, N.J.A.C. 5:30-14.5, and any other applicable requirement, I, Darren Maloney, Director of Finance for the Township of Randolph, have ascertained that funds will be available in the 2017 Budget, Building and Grounds, O&E (pending adoption) to award a contract to Accses NJ—CNA Services for janitorial services, per its proposal to the Township.

Darren Maloney
Chief Financial Officer
Budget Accounts: 01-201-26-310-306 2017 Budget (pending adoption-not to exceed $78,151.80)

11. Authorizing Award of MCCPC Contract 23 for Police Uniforms and Equipment to Atlantic Tactical for Categories A and F and to Universal Uniforms for Categories B, C, and E

R-354-16

WHEREAS, the Township of Randolph (“Township”) on behalf of the Morris County Cooperative Pricing Council (“MCCPC”) sought bids for Contract #23 (Police Uniforms and Equipment); and

WHEREAS, bids had been advertised and received on October 6, 2016, in accordance with Local Public Contracts Law; and

WHEREAS, two (2) bids were received for Contract #23 (Police Uniforms and Equipment); and

WHEREAS, Contract #23 (Police Uniforms and Equipment) is awarded to the lowest responsive and responsible bidder based on the lowest aggregate total for each category; and

WHEREAS, Universal Uniforms in Morristown, New Jersey, submitted a bid for Categories A and D however it was determined by the Range Master for the Randolph Township Police Department that the Jay Pee brand being offered for several items was not equivalent to the brand specified in the bid specifications (Safariland) and therefore the bid for these categories must be rejected; and

WHEREAS, Atlantic Tactical in New Cumberland, Pennsylvania, was the apparent low bidder for Category D however it was determined by the Randolph Township Police Department that the product offered for Item 2a (MagLite RL1019) was not equivalent to the item specified in the bid specifications (MagLite RL3019) and therefore the bid for this category must be rejected; and

WHEREAS, there will be no award made for Category D for Contract #23 (Police Uniforms and Equipment) at this time; and

WHEREAS, Atlantic Tactical in New Cumberland, Pennsylvania, was the lowest responsive and responsible bidder for Categories A and F of Contract #23 (Police Uniforms and Equipment); and

WHEREAS, Universal Uniforms in Morristown, New Jersey, was the lowest responsive and responsible bidder for Categories B, C and E for Contract #23 (Police Uniforms and Equipment).

NOW, THEREFORE, BE IT RESOLVED by the Township Council, Township of Randolph, County of Morris, State of New Jersey, that the Township Council on behalf of the MCCPC hereby authorizes the award of Contract #23 (Police Uniforms and Equipment) as noted above for the term of January 1, 2017 - December 31, 2017.

12. Requesting the Approval of Items of Revenue and Appropriation—Year End Crackdown Drive Sober Grant—$5,000.00

R-355-16

WHEREAS, NJSA 40A:4-87 provides that the Director of the Division of Local Government Services may approve the insertion of any special item of revenue in the budget of any county or municipality when such item has been made available by law and the amount was not determined at the time of the adoption of the budget; and

WHEREAS, the Director may also approve the insertion an item of appropriation for an equal amount,

NOW, THEREFORE, BE IT RESOLVED, that the Council of the Township of Randolph, in the County of Morris, New Jersey, hereby requests the Director of the Division of Local Government Services to approve the insertion of an item of revenue in the budget of the year 2016 in the sum of $5,000, which is now available from the FY 2016 Year End Crackdown Drive Sober Grant in the amount of $5,000.

BE IT FURTHER RESOLVED, that the like sum of $5,000 is hereby appropriated in the 2016 budget under the caption Year End Crackdown Drive Sober Grant- FY 2016; and

BE IT FURTHER RESOLVED, that the above is the result of funds administered by the NJ Division of Highway Traffic Safety’s FY 2016 Year End Crackdown Drive Sober Grant Fund in the amount of $5,000.

13. Release Soil Permit Fee for Soil Movement at 765 Route 10 East, Block 44, Lot 14 to Randolph MAB Associates, LLC—$10,000.00

R-356-16

WHEREAS, the Engineering Department has received a request from Gordon Randolph MAB Associates, LLC, for the release of a the remaining soil permit fee posted for soil movement at 765 Route 10 East, Block 44, Lot 14, in the amount of $10,000.00, and;

WHEREAS, the soil permit fee was received and deposited with the Finance Department on April 27, 2007 in the amount of $20,000.00. On January 14, 2014, Resolution No. 41-14, a partial release was approved in the amount of $10,000.00.

NOW THEREFORE, BE IT RESOLVED by the Mayor and Council of the Township of Randolph, County of Morris, State of New Jersey that it is recommended by the Engineering Administrator, that the remaining soil movement permit fee in the amount of $10,000.00, be released to Randolph MAB Associates, LLC, 1436 E. Elizabeth Avenue, Linden, NJ 07036.

14. Approving the Submittal of a Grant Application and Execute a Grant Contract with NJ DOT for the Quaker Church Road Paving Program Phase 2 (Center Grove R.—Rte. 670 to Reservoir Rd.—Rte. 513)

R-357-16

NOW, THEREFORE, BE IT RESOLVED that the Council of Randolph formally approves the grant application for the above stated project.

BE IT FURTHER RESOLVED that the Mayor and Clerk are hereby authorized to submit an electronic grant application identified as No. 00013 to the New Jersey Department of Transportation on behalf of Township of Randolph.

BE IT FURTHER RESOLVED that the Mayor and Clerk are hereby authorized to sign the grant agreement on behalf of the Township of Randolph and that their signature constitutes acceptance of the terms and conditions of the grant agreement and approves the execution of the grant agreement.

15. Refund Outside Tax Sale for Block 117, Lot 4 at 8 Lawrence Rd. to Pro Capital Fund III—$112,750.59

R-358-16

WHEREAS, Outside Tax Sale Certificate #1977 held by Pro Capital Fund III, assessed to Peter Kocoski, Block 117, Lot 4, 8 Lawrence Road; and

WHEREAS, the above mentioned Tax Sale Certificate has been redeemed through the Tax Collector, including principal and interest in the amount of $75,750.59 and premium in the amount of $37,000.00.

NOW, THEREFORE, BE IT RESOLVED, by the Mayor and Council of the Township of Randolph, County of Morris, that the Treasurer be instructed to refund $112,750.59 to Pro Capital Fund III, holder of Tax Sale Certificate #1977.

16. Release Road Opening Cash Bond for the Purpose of Connecting to the Township Water Service at 29 Longview Ave to Kathleen Rolph—$500.00

R-359-16

WHEREAS, the Engineering Department has received a request from Kathleen Rolph for the release of a $500.00 cash road opening bond posted for the purpose of connecting to the township water service at 29 Longview Avenue, Randolph NJ 07869; and

WHEREAS, the Road Opening Bond consisted of a $500.00 cash bond, which was received and deposited with the Finance Department on November 2, 2016; and

WHEREAS, the Applicant was required to post this cash bond to guarantee the connecting to the township water service at 29 Longview Avenue, Randolph, NJ, within the Township Right of Way; and

WHEREAS, the Engineering Department has inspected the road opening work, and found it to be acceptable.

NOW THEREFORE, BE IT RESOLVED by the Mayor and Council of the Township of Randolph, County of Morris, State of New Jersey that it is recommended by Raffaele Carchia, Engineering Administrator that the Cash Road Opening Bond in the amount of $500.00 be refunded to Kathleen Rolph at 6 Countryside Road, Columbia, NJ 07832.

17. Awarding a Professional Services Agreement for the Development of the Randolph Trails Master Plan to Spinelli & Pinto Consulting, LLC of Chester, NJ—$19,265.00

R-360-16

WHEREAS, the Township of Randolph solicited proposals via a non-fair and open process for the Development of the Randolph Trails Master Plan; and

WHEREAS, proposals were solicited from five (5) firms; and

WHEREAS, two (2) firms responded to the solicitation; and

WHEREAS, proposals were received from the following for the not to exceed amounts shown:

Spinelli & Pinto Consulting, LLC, Chester, NJ—$19,265;
Arterial Design Studio, Montclair, NJ—$54,270; and

WHEREAS, proposals were reviewed and interviews were conducted by the Trails Master Plan Steering Committee (TMPSC); and

WHEREAS, the TMPSC recommends the award of the contract to Spinelli & Pinto Consulting, LLC as the most qualified firm; and

WHEREAS, Elizabeth Crescibene, Purchasing Agent, has determined and certified in writing that the value of these services will exceed $17,500; and

WHEREAS, the anticipated term of this contract is until the project is fully completed; and

WHEREAS, the contract with Spinelli & Pinto Consulting, LLC is for a total amount not to exceed $19,265 and was not solicited through receipt of sealed bids or competitive contracting, therefore the requirements of N.J.S.A. 19:44A-20.5 (Anti Pay-to-Play Legislation) apply; and

WHEREAS, in accordance with the Anti Pay-to-Play Legislation, Spinelli & Pinto Consulting, LLC has submitted to the Township the Political Contribution Disclosure Form, Stockholder Disclosure Certification and Business Entity Disclosure Certification as required; and

WHEREAS, the Township of Randolph desires to award a professional services agreement for the Development of the Randolph Trails Master Plan to Spinelli & Pinto Consulting, LLC of Chester, NJ for the not to exceed amount of $19,265 beginning December 12, 2016; and

WHEREAS, the Finance Officer has certified to the availability of funds for this project.

NOW, THEREFORE BE IT RESOLVED, by the Township Council, Township of Randolph, County of Morris, State of New Jersey, that a professional services agreement be awarded to Spinelli & Pinto Consulting, LLC of Chester, NJ for the Development of the Randolph Trails Master Plan for the not to exceed amount of $19,265 per their proposal, beginning December 12, 2016 until the project is fully completed.

CERTIFICATION OF AVAILABILITY OF FUNDS

Dated: December 1, 2016

As required by N.J.S.A. 40A:4-57, N.J.A.C. 5:30-14.5, and any other applicable requirement, I, Darren Maloney, Director of Finance for the Township of Randolph, have ascertained that funds will be available in the General Capital Fund, Ordinance 21-16, Trail Master Plan and Ordinance 15-13, General Trail Improvements, to award a contract to Spinelli and Pinto Consulting for trail master plan services, per its proposal to the Township.

Darren Maloney
Chief Financial Officer
Budget Accounts: 04-215-55-979-313 (not to exceed $15,000)
04-215-55-956-311 (not to exceed $4,265)

18. Raffle License, On-Premise 50/50, Music Boosters Club of West Mendham High School, at the Meadow Wood Manor, Rte. 10 East, Randolph, NJ on February 10, 2017 from 6:00 p.m. to 10:00 p.m.

19. Raffle License, On-Premise 50/50, HSA Morris Hills High School at Skylands at Randolph, 792 Route 10, Randolph on March 10, 2017 from 5:00 p.m. to 11:00 p.m.

20. Raffle License, Tricky Tray, HSA Morris Hills High School at Skylands at Randolph, 792 Route 10, Randolph on March 10, 2017 from 5:00 p.m. to 11:00 p.m.

21. Raffle License, On-Premise 50/50, Ironia Elementary School, 303 Dover Chester Road, Randolph, on Saturday, February 4, 2017, 10:00 a.m. to 4:00 p.m. (snow date Sunday, February 5, 2017, 12 p.m. to 6 p.m.)

22. Raffle License, Tricky Tray, Ironia Elementary School, 303 Dover Chester Road, Randolph, on Saturday, February 4, 2017, 10:00 a.m. to 4:00 p.m. (snow date Sunday, February 5, 2017, 12 p.m. to 6 p.m.)

Councilman Guadagno made a motion to approve the Combined Action Resolutions. Councilman Loveys seconded the motion, and the following roll call vote was taken:

AYES:
Councilman Forstenhausler
Councilman Guadagno
Councilman Loveys
Councilman Napoliello
Councilwoman Veech
Deputy Mayor Carey
Mayor Hirniak

NAYS: None

I. UPCOMING EVENTS

1. 8th Annual Operation Appreciation at Brighton Cromwell, 111 Canfield Avenue, Randolph—Saturday, December 3 at 9:00 a.m.
2. Friends of the Pound Holiday Bazaar at the Community Center, Saturday, December 3rd from 12:30 p.m. to 3:30 p.m.
3. Historical Society of Old Randolph—A Colonial Holiday Reception Open House—The Randolph Museum, 630 Millbrook Avenue, Saturday, December 3 from 12:30 p.m. to 3:30 p.m.
4. Holiday Tree Lighting, Saturday, December 3rd at 6:30 p.m.—Community Center
5. Employee Appreciation Breakfast, Atrium of Town Hall on Wednesday, December 7th at 9:00 a.m.
6. Randolph Area Chamber of Commerce—Business After Hours Networking Event, December 7th from 5 p.m. to 7 p.m. at Provident Bank, 1185 Sussex Turnpike
7. Senior Holiday Luncheon, at the Community Center, Tuesday, December 13th at 12:00 p.m.
8. Recreation Volunteer Awards at the Community Center, Tuesday, December 13th at 6:30 p.m.
9. Reorganization Meeting, Monday, January 2, 2017 at 11:00 a.m.

J. ORDINANCES: SECOND READING/PUBLIC HEARING

1. Ordinance 25-16: An Ordinance Amending the Land Development Ordinance of the Township of Randolph, Morris County, New Jersey to Allow Garden Apartment Affordable Housing as a Conditional Use in the R-4 Garden Apartment District

BE IT RESOLVED, that an Ordinance entitled “AN ORDINANCE AMENDING THE LAND DEVELOPMENT ORDINANCE OF THE TOWNSHIP OF RANDOLPH, MORRIS COUNTY, NEW JERSEY TO ALLOW GARDEN APARTMENT AFFORDABLE HOUSING AS A CONDITIONAL USE IN THE R-4 GARDEN APARTMENT DISTRICT” be read by title on second reading and a hearing held thereon.

Manager Mountain explained that this Ordinance that allows garden apartment affordable housing as a conditional use of the R-4 Garden Apartment District. He noted that Darren Carney was present since he was very involved with the Ordinance.

Attorney Buzak explained that the township is required to give notice this public hearing to the Morris County Planning Board, and to also submit a copy of this Ordinance to the Randolph Township Planning Board for their review and comment. The Township Clerk has sent it to the Morris County Planning Board; the township received confirmation that they received it in a timely fashion. Councilman Loveys added that he will recuse himself from the final vote on the Ordinance. While he did not feel there was any conflict of interest, the Councilman felt better to leave the room. Attorney Buzak asked Donna Luciani to read the comment from the Planning Board, “The Planning Board reviewed the above referenced Ordinance at its meeting of November 7, 2016 and does not find them inconsistent with the Master Plan. The board consensus was that it generally looks favorable upon the Ordinance. The board specifically noted that these changes were reviewed in depth by the Master Plan Re-Examination Committee and they are consistent with that review.” Attorney Buzak explained that the important part of that, is that the Council can adopt the Ordinance by a simple majority vote. For clarification, a simple majority would be four of the six members voting.

Darren Carney explained that the apartments are those west of Center Grove Road, and north of Quaker Church Road. It allows development incentives, height, setback, and density incentives to redevelop the existing apartment complexes with a provision that 15% of the units that are newly created provide affordable housing units, either within the new units or within the existing units in the complex. This is also in the draft housing element that was submitted to the courts.

OPEN TO THE PUBLIC

Lindsey Jani of 194 Reservoir Avenue introduced her husband, Derek. She stated that her home backs to the apartments, and has lived there for over three years. Her neighbor, Megan Yar of 216 Reservoir Avenue was also present. Mrs. Jani explained that she and her husband have had a number of issues with the apartments; they have big concerns if the plan is to expand and to increase the height of the apartments. Mrs. Jani reported that they have a big problem with trespassing, the people cutting through from the apartments to the park or to the train station. Their home has been broken into, and the police have been called on a number of occasions due to trespassing and burglaries in neighboring properties as well. There have been police dogs in their backyard, and their neighbors’ backyards. The apartment parking lot behind her home is used as an escape route. She explained that if there are more apartments, it will become more of a nuisance. Mrs. Jani stated they have a lack of privacy, some of the trees were taken down last year, and now she can see into her neighbors’ houses and vice versa. She also stated there is a significant traffic problem on her street; it is a 40 mph road, and there are certain places where site distance is less than 400 yards. She felt with the increase in number of people in the area, there will be more safety issues on the roads. Mrs. Jani felt that if there are more apartments behind their home, their rights as homeowners will be infringed upon. She explained that she and her husband moved specifically to Randolph from Hoboken because they wanted to start a family. They have a daughter who will attend Fernbrook Elementary in the future. Mrs. Jani asked what the impact would be to the class sizes at Fernbrook, if there was a plan for expansion, and if taxes would be increased. She stated that the assessment of her home and her neighbor’s home had just increased, and she was now concerned how additional apartments behind her home would affect her property value.

Megan Yar of 216 Reservoir Avenue stated that her assessment had just increased $135,000 and she shares the same concerns as Lindsey Jani. She asked how the increased number of apartments will affect her property value. Ms. Yar explained that she lives behind the Randolph Village apartments, and that their streetlights are on constantly. Her husband, Matt, stated that they bought their house this year in Randolph because of the value they got for their house, as well as the reputation of the schools. With more apartments being built, the value of their home will decrease, and the schools will become overcrowded.

Mayor Hirniak stated that he was hearing two categories of comments. One is related to enforcement, and issues that the Police Department will deal with when called upon, as well as things with which the Zoning enforcement officials will deal. The Mayor felt that those comments do not really fall into the discussion on adopting the ordinance; he felt those comments deal with more conversations between them and the police and staff at town hall to ensure some of the issues are dealt with. He asked the residents what their concerns were specifically related to adopting this ordinance. Mrs. Jani felt that the increase in population in the area will be a safety issue, as well as the lack of privacy in her home. She added that the increased population will increase the number of people cutting through her yard to get to Reservoir Avenue which creates a liability issue; she felt it is more of a problem than simply putting a third story apartment behind her home.

Mayor Hirniak asked, from the perspective of the owner of the property that wishes to exercise its rights to expand its footprint, why they should not be allowed to do so provided they comply with the ordinances in place. Mrs. Jani replied that the current ordinance allows for two stories, 35 feet height and they want to go to 45 feet. She asked what is to stop them in the future to go to higher buildings. She also noted that they are looking to decrease the space between buildings; she felt that would be a fire safety issue since fires could spread more rapidly to adjacent buildings.

Councilman Guadagno explained that this is the ordinance allowing them the right to create garden apartment affordable housing as a conditional use of the R-4 Garden Apartment District. He explained that there is also a Planning Board issue that goes along with the request. At the Planning Board meetings, negotiations for fencing, shade trees, and noise and light abatement is handled. Councilman Guadagno suggested the residents attend the Planning Board meetings.

Jeff Gsell of 351 Quaker Church Road asked what can be done about the traffic. He explained that often has difficulty getting out of his driveway, and there is significant traffic in the morning getting to Route 10. Councilman Guadagno felt that traffic was not related to the adoption of the ordinance. Mr. Gsell and other residents explained that adding more apartments would increase the number of vehicles. Mrs. Jani explained that there will be more traffic and speeding on Quaker Church Road and Reservoir Avenue, she felt it to be a real problem. Mr. Gsell added that it will affect Millbrook Avenue, Canfield Avenue and Dover Chester Road as well. Councilman Guadagno stated that there can also be a request to the Planning Board to do a traffic study.

Mayor Hirniak asked Manager Mountain to explain what would happen if the ordinance was adopted. Manager Mountain explained that the ordinance would be published, it would go through the twenty day estoppel period, and that point it becomes law. Mayor Hirniak asked what the property owner would be able to do at that point. The Manager explained that they would be able to take advantage of the conditional zoning allowed for in the ordinance; they would still have to go before the Planning Board with their plan. They would have to meet all the requirements, and address any neighborhood issues before they receive approval.

Mayor Hirniak asked Attorney Buzak if there was a legal standard employed at this stage of the process. Attorney Buzak explained that the standard was referenced earlier by Donna Luciani. He explained that the way the process works is that the Planning Board, in the Master Plan, has a vision as to what should happen in the township; the Master Plan is periodically revised, which it was recently. Through a public process, the Planning Board comes up with the plan and makes certain recommendations. Attorney Buzak stated that as he understands it, this ordinance is consistent with the township’s Master Plan so many of the issues raised, have been at least examined by the Planning Board in order to include it in the Master Plan. Attorney Buzak stated, that as Darren Carney pointed out, this proposed ordinance was alluded to in the housing element fair share plan which gets into the affordable housing obligations that the Township of Randolph and every community in the State of New Jersey has in providing its fair share of the region’s low and moderate income housing needs. The reason this ordinance has the affordable housing component is to assist the township in satisfying its affordable housing obligation. Attorney Buzak summarized what the others had stated regarding the process from adoption of the ordinance through the Planning Board review. He also explained that there are always positive and negative impacts to a township when there is development.

Mrs. Jani asked the Council in what ways the township would benefit from passing this ordinance. She and her husband spoke of all the negative impacts to the area, and questioned the positive impacts. Ms. Yar added that the particular area is already densely populated, and there is not a way to expand many of the roads. She suggested looking at another area of town to meet the quota for affordable housing.

Rita Soisson of Center Grove Road stated that the letter she received indicated there would be no less than 15% of affordable housing units. She asked if there was a cap on the amount of apartments would be low income. Darren Carney explained that there is not a cap, but his guess would be that, in order to maximize the rent, the apartment owners would keep it right at 15%. The owners would rather have apartments at market value than at a set rent price. Ms. Soisson asked if other housing was being built to meet the requirements of the state.

Councilman Forstenhausler stated that the Council has been hearing about affordable housing requirements for years; however, he didn’t think the public has the same understanding of the subject. He asked if it might be appropriate for Attorney Buzak to provide a brief explanation.

Mayor Hirniak asked if the Ordinance needed to be acted upon at this meeting, and for clarification on the implications if they did not. Manager Mountain explained to the Council that if the Ordinance is tabled, it is not just carrying the public hearing to the next meeting, the process would start all over again with another introduction, another advertisement, and another public hearing. He explained that there is nothing wrong with that, he just wanted the Council to know of the procedure if the ordinance was tabled.

Councilwoman Veech stated that she was not ready to vote on this ordinance. She would like to visit the property and see the plans again.

Councilman Guadagno explained that the Council members understand that this is driven by the state’s affordable housing requirements. He felt that no matter when this was before the Council, there would be residents in attendance to state that they didn’t want it in their backyard. He felt it was a disservice to the township not to vote on the ordinance.

Seeing no one further from the public, the public portion was closed.

BE IT RESOLVED, that an Ordinance entitled, “AN ORDINANCE AMENDING THE LAND DEVELOPMENT ORDINANCE OF THE TOWNSHIP OF RANDOLPH, MORRIS COUNTY, NEW JERSEY TO ALLOW GARDEN APARTMENT AFFORDABLE HOUSING AS A CONDITIONAL USE IN THE R-4 GARDEN APARTMENT DISTRICT” be passed on final reading and that a Notice of Final Passage of said Ordinance be published in the official designated newspaper according to law.

Councilman Guadagno explained that the township does not have the option to say they don’t want affordable housing. He felt that the residents could attend the Planning Board meeting to request a traffic study as well as the other requests. Councilman Guadagno felt that no matter when affordable housing was before the Council, or where in the township it was being built, residents would come out to voice their concern. He explained that it would take hours for Attorney Buzak to explain the affordable housing requirements to the residents. Councilwoman Veech felt the residents should hear about the affordable housing requirements prior to the Council’s vote.

Councilman Forstenhausler felt that Attorney Buzak did an excellent job explaining that whenever anything is done, there are positive and negative impacts. He understood the concerns of the residents. He also stated that he realized that the residents are not familiar with the affordable housing obligation, and that is why he suggested that Attorney Buzak provide them with a concise overview. He felt that the explanation might help the residents understand why this is in the best interest of the township.

Mayor Hirniak explained that from his perspective, there are two different bodies with two different responsibilities: the Planning Board and the Township Council. Each body views this from a different perspective. The Council’s perspective is that they have an obligation to provide a certain level of affordable housing in the township. They do not have the ability to put that housing anywhere, there are certain areas that have been identified where that obligation can be met. Once the Council acts upon the obligation, the individuals wishing to take advantage of it and provide affordable housing have to go before the Planning Board or Zoning Board of Adjustment. Those meetings are where decisions have to be made with regard to the concerns of neighbors. Mayor Hirniak explained that he understood the residents’ concerns, and wrote them down. Since he sits on the Planning Board, he knows that those members would be receptive to those concerns. He reiterated that the Council has to acknowledge that they have this obligation, and they are the ones charged with fulfilling the obligation. The Mayor felt voting no on the Ordinance is shirking the obligation since they will ultimately have to do it at some point.

Councilman Guadagno made a motion to adopt the Ordinance. Mayor Hirniak seconded the motion, and the following roll call vote was taken:

AYES:
Councilman Forstenhausler
Councilman Guadagno
Councilman Loveys—not present for vote
Deputy Mayor Carey
Mayor Hirniak

NAYS:
Councilman Napoliello
Councilwoman Veech

2. Ordinance No. 26-16: An Ordinance Amending the Land Development Ordinance of the Township of Randolph, Morris County, New Jersey to Rezone Several Properties in Accordance with the July 18, 2016 Master Plan Re-Examination Report

BE IT RESOLVED, that an Ordinance entitled “AN ORDINANCE AMENDING THE LAND DEVELOPMENT ORDINANCE OF THE TOWNSHIP OF RANDOLPH, MORRIS COUNTY, NEW JERSEY TO REZONE SEVERAL PROPERTIES IN ACCORDANCE WITH THE JULY 18, 2016 MASTER PLAN RE-EXAMINATION REPORT” be read by title on second reading and a hearing held thereon.

Manager Mountain explained that this was recommended by the Master Plan Re-examination report attempting to match the development that has taken place in the township with the zoning.

Attorney Buzak added that the process he referred to earlier also applies to this Ordinance. He stated that the township received confirmation from the Morris County Planning Board that they received the Ordinance, and they were aware of the date of the public hearing. Attorney Buzak asked Donna Luciani to read the comment from the Planning Board, “The Planning Board reviewed the above referenced Ordinance at its meeting of November 7, 2016 and does not find them inconsistent with the Master Plan. The board consensus was that it generally looks favorable upon the Ordinance. The board specifically noted that these changes were reviewed in depth by the Master Plan Re-Examination Committee and they are consistent with that review.”

OPEN TO THE PUBLIC

Seeing no one from the public, the public portion was closed.

BE IT RESOLVED, that an Ordinance entitled, “AN ORDINANCE AMENDING THE LAND DEVELOPMENT ORDINANCE OF THE TOWNSHIP OF RANDOLPH, MORRIS COUNTY, NEW JERSEY TO REZONE SEVERAL PROPERTIES IN ACCORDANCE WITH THE JULY 18, 2016 MASTER PLAN RE-EXAMINATION REPORT” be passed on final reading and that a Notice of Final Passage of said Ordinance be published in the official designated newspaper according to law.

Councilman Guadagno made a motion to adopt the Ordinance. Councilman Forstenhausler seconded the motion, and the following roll call vote was taken:

AYES:
Councilman Forstenhausler
Councilman Guadagno
Councilman Loveys
Councilman Napoliello
Councilwoman Veech
Deputy Mayor Carey
Mayor Hirniak

NAYS: None

3. Ordinance No. 27-16: An Ordinance Amending Ordinance No. 10-13 to Provide and Determine the Range of Compensation for Specified Officers and Employees in the Township of Randolph

BE IT RESOLVED, that an Ordinance entitled “AN ORDINANCE AMENDING ORDINANCE NO. 10-13 TO PROVIDE AND DETERMINE THE RANGE OF COMPENSATION FOR SPECIFIED OFFICERS AND EMPLOYEES IN THE TOWNSHIP OF RANDOLPH” be read by title on second reading and a hearing held thereon.

Manager Mountain explained that this Ordinance sets the salary ranges for both the superior officers as well as the patrol officers to reflect the contract established with the unions for both groups earlier this year.

OPEN TO THE PUBLIC

Seeing no one from the public, the public portion was closed.

BE IT RESOLVED, that an Ordinance entitled, “AN ORDINANCE AMENDING ORDINANCE NO. 10-13 TO PROVIDE AND DETERMINE THE RANGE OF COMPENSATION FOR SPECIFIED OFFICERS AND EMPLOYEES IN THE TOWNSHIP OF RANDOLPH” be passed on final reading and that a Notice of Final Passage of said Ordinance be published in the official designated newspaper according to law.

Deputy Mayor Carey made a motion to adopt the Ordinance. Councilman Napoliello seconded the motion, and the following roll call vote was taken:

AYES:
Councilman Forstenhausler
Councilman Guadagno
Councilman Loveys
Councilman Napoliello
Councilwoman Veech
Deputy Mayor Carey
Mayor Hirniak

NAYS: None

K. DISCUSSION ITEMS

1. Proposed 2017 Meeting Dates

Mayor Hirniak asked the Council if the current list of meeting dates for 2017 were acceptable.

R-361-16

RESOLUTION OF THE MAYOR AND COUNCIL OF THE TOWNSHIP OF RANDOLPH, MORRIS COUNTY, NEW JERSEY, TO ESTABLISH A SCHEDULE OF REGULAR MEETINGS OF THE MAYOR AND COUNCIL OF THE TOWNSHIP OF RANDOLPH DURING THE 2017 CALENDAR YEAR

WHEREAS, N.J.S.A. 10:4-6 et seq., known as the “Open Public Meetings Act” requires that all public bodies of the State of New Jersey provide adequate notice to the public of its intended meetings.

NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND COUNCIL OF THE TOWNSHIP OF RANDOLPH, MORRIS COUNTY, NEW JERSEY, AS FOLLOWS:

1. The regular meetings of the Township Council for the Township of Randolph to discuss or act upon public business during the calendar year 2017 will be held on Thursdays on the dates listed below. Regular meetings and work session meetings are scheduled to begin at 7:00 p.m. prevailing time. The public is invited to attend work sessions, but there is no public participation except at the beginning of the meeting during the “Open to the Public” portion of the agenda. Final action may or may not be taken at all scheduled meetings which are held at the Randolph Township Municipal Building, 502 Millbrook Avenue, Randolph, New Jersey, on the following dates:

Reorganization Meeting, Monday, January 2, 2017 at 11:00 a.m.

BUDGET MEETINGS (Saturdays at 8:30 a.m.)
January 28
February 11

2018 REORGANIZATION MEETING: January 1, 2018, Tuesday, 11:00 a.m.

2. This Resolution shall, within seven days of its adoption, be emailed to the Randolph Reporter, the official newspaper designated by the Randolph Township Council, and to the Daily Record.

3. A certified copy of this said Resolution shall also be maintained throughout the year 2017 on the bulletin board located immediately adjacent to the Municipal Clerk’s Office in the main hallway of the Municipal Building.

4. A certified copy of this said Resolution shall be mailed to any person requesting notices of meetings of the Township Council pursuant to N.J.S.A. 10:4-19 and whoever has paid the required fee for such notice.

Dated: December 1, 2016
Donna Luciani
Township Clerk
Township of Randolph

Councilman Guadagno made a motion to accept the resolution. Councilman Forstenhausler seconded the motion, and the following roll call vote was taken:

AYES:
Councilman Forstenhausler
Councilman Guadagno
Councilman Loveys
Councilman Napoliello
Councilwoman Veech
Deputy Mayor Carey
Mayor Hirniak

NAYS: None

L. OPEN TO THE PUBLIC

Seeing no one from the public, the public portion was closed.

M. COUNCIL COMMENTS

Councilman Loveys reported that he spoke with Manager Mountain and with Donna Luciani regarding a resident in town, Brendan Fletcher. He is doing well on the show, “The Voice”; Brendan is one of eight semi-finalists. Councilman Loveys knows the family, and also feels that Brendan is very talented. He reported that Brendan has brought attention to Randolph; he wrote about how he loved his childhood here. The Councilman felt the township should support him, and he requested that an announcement be placed on the electronic signs to support Brendan.

Councilman Loveys commended Mayor Hirniak on his dedication and service as Mayor.

Councilman Napoliello stated that he agreed with Councilman Loveys, that Mayor Hirniak did a great job as Mayor, and he thanked him for his service. Mayor Hirniak thanked Councilmen Loveys and Napoliello for their kind words.

Councilman Guadagno stated that an ordinance needed to be drafted for the Trails Committee. He felt that the committee should be modeled after the newly formed Environmental Landmarks Committee, with seven members. Manager Mountain added that a committee has been formed to work on the Trails Master Plan and provide recommendations, but it was not yet determined if the committee will continue as a standing committee. Councilman Guadagno reported that at the committee meeting the previous night, he was asked to bring their recommendation to the Council. They would like to start the process of creating a standing Trails Committee.

Councilman Guadagno reported that there is a house for sale across the street, next to the high school. He explained that it is the only residential house left between the school properties. In the past the township bought the houses next to the one currently for sale, and then sold them to the school district. Councilman Guadagno felt the township should look into purchasing the house to complete the school district’s property down to the house on the corner of Millbrook and Schoolhouse Road.

Councilman Forstenhausler concurred with other Council members as to Mayor Hirniak’s dedication, and thanked him.

Councilman Forstenhausler reported that he attended the Environmental Committee meeting on November 22nd. Now that the committee has been reformed with the new ordinance, the new committee will be fully staffed in 2017 with seven members. He felt the transition to the new committee went smoothly.

Councilman Forstenhausler reiterated what Councilman Guadagno reported, that there are currently three Council members on the Trails sub-committee, along with residents. They would like to have a more permanent committee established, with seven members and a council liaison. The group would like the Council to being the process of forming the committee since it takes several months.

Councilman Forstenhausler added that Millbrook Company 2 on Route 10 has begun their annual Christmas tree sale fundraiser.

Councilwoman Veech thanked Mayor Hirniak for his service.

Deputy Mayor Carey thanked the Randolph Reporter for their nice article about Anita Freeman retiring after 36 years. She explained that Anita would like to have an open house instead of a formal party; however, details will be discussed at the next Library Board of Trustees meeting.

Deputy Mayor Carey also thanked Mayor Hirniak for his service. She also acknowledged his speaking skills, as well as his attendance at many events.

Mayor Hirniak reported that he and Manager Mountain hosted a tour of the Municipal Building and the Police Department for Junior Girl Scout Troop 95706 on November 18th. He thanked Jessica Losey and Officer Gould for their assistance.

Mayor Hirniak reported that on November 30th he was interviewed by the Ironia Webelos Scouts from Pack 109 in conjunction with their Arrow of Light Award.

Mayor Hirniak also reported that he attended, and spoke at, the Randolph Chamber of Commerce monthly luncheon. They were pleased with the municipal updates provided this past year, and look forward to speaking with the incoming Mayor at their first meeting on January 19th.

N. ADJOURNMENT

Deputy Mayor Carey made a motion to adjourn the meeting at 7:40 p.m. Councilman Guadagno seconded the motion, and the following roll call vote was taken:

AYES:
Councilman Forstenhausler
Councilman Guadagno
Councilman Loveys
Councilman Napoliello
Councilwoman Veech
Deputy Mayor Carey
Mayor Hirniak

NAYS: None

O. HOLIDAY GATHERING—7:00 P.M.

1. Reception
2. Volunteer Recognition