All meeting minutes posted on the township website are unofficial minutes. Official copies of minutes may be obtained from the township clerk.

Minutes: February 11, 2016

A. OPENING OF REGULAR MEETING

1. Call to Order

A regular meeting of the Randolph Township Council was called to order at 7:00 p.m. by Mayor Hirniak. This meeting is held pursuant to the New Jersey Open Public Meetings Act. Adequate notice of the meeting has been provided by posting written notice of the time, date, location and to the extent known, the agenda of the meeting in Randolph Township. This notice was posted on the Bulletin Board within Town Hall, it was filed with the Township Clerk, and it was provided to those persons or entities requesting notification. Notice was also provided to the Randolph Reporter and the Morris County Daily Record on December 4, 2015 by e-mailing them the annual resolution adopted by the Council on December 3, 2015. The annual resolution, which included this meeting date, was advertised in the Randolph Reporter, the official newspaper of the Township of Randolph, and the Daily Record on December 10, 2015.

2. Roll Call

PRESENT:
Councilman Forstenhausler
Councilman Loveys
Councilman Napoliello
Deputy Mayor Carey
Mayor Hirniak

ABSENT:
Councilman Guadagno
Councilwoman Veech

Also present: Township Manager Mountain, and Keli Gallo from the Law Office of Edward Buzak.

3. Pledge of Allegiance

Mayor Hirniak led the Pledge of Allegiance.

B. PRESENTATIONS/PROCLAMATIONS

1. Recognition—Fire Department Training Graduates

Manager Mountain introduced Chief Cohrs and Deputy Chief Moschella.

Chief Cohrs explained that the tradition began last year of recognizing firefighters who graduated the training program. He introduced and recognized three firefighters:

Tom McAndrew, Jr. (TJ) joined the department as a firefighter in 2009. He has been a very active member of Company 4, under Battalion Chief Mike Vanadia. Chief Cohrs provided a background on TJ’s accomplishments within the Fire Department. TJ was recognized for having completed Firefighter II last fall.

Chris Niewarowski joined the department as a firefighter with Company 5 in March 2013. Chief Cohrs provided a background of Chris’ accomplishments within the Fire Department. Chris was recognized for having completed Firefighter II last fall.

Keith Stover joined the department as a firefighter with Company 3 in August 2014, but previously served as a firefighter in Amwell Valley Fire Company in Ringoes for approximately five years. Keith was recognized for having completed Firefighter II last fall.

2. Fire Department Presentation—Organizational Changes—Attraction/Retention Strategies for Volunteers

Chief Cohrs explained that he previously presented this to Mayor Hirniak, Deputy Mayor Carey, and Councilwoman Veech in November, and that the Manager asked him to present it to the full Council. The Chief reported the following:

He presented the organizational chart of the Fire Department. There are 4 fire stations, each with firefighters, there is a Department Safety Officer, and a Rapid Intervention Crew. There are two other “areas“ in the department; a planning function which looks at things such as training, methods, standards, procedures, and a Board of Past Department Chiefs that act as an Elder’s Council for the Chief and Deputy Chief, as well as the Bureau of Fire Prevention which includes the Fire Official and the Fire Inspectors. There is also an Administration function which takes care of the business of the Department.
Workload is overwhelming. There are some functions that are not sufficiently staffed, and there are other functions that have not yet been formally defined.
Safety Officers—there are two in the department, one lives in the township and one does not. It is felt that the Safety Officer function needs to be formalized. The proposal is to get some training in place, talk to the Morris County Fire Academy about it, and build out a cadre of people.
Training Committee—men & women at the beginning of their firefighting career. It is felt that a senior person, with training experience and certified by the state, would be an asset; this position would be a Training Officer.
Public Information Officer—this is a proposed position.
Quarter Master Role—another proposed position. There is currently someone in this role on a temporary basis.
Different strategies have been used to attract volunteers, but nothing has worked. There are approximately 130 members who put in approximately 21,000 hours of service. There are several incentives such as free dog license, a membership to Randolph Lake, the opportunity to use the YMCA, and LOSAP. One of the challenges noted is that the incentives are demographically focused, and they need revisions.
There are three groups of firefighters: age 18-30, 31-50, and over 50. The department is comprised of nearly 33% of its members in the over 50 group.
OSHA has certain requirements, and the Chief and Deputy Chief are keeping a close eye to ensure that firefighters are meeting those requirements.
It is felt that revising the LOSAP benefit, and introducing a clothing allowance might help to attract firefighters.
The Chief and Deputy Chief drafted a by-law change to reflect the greater emphasis on fire fighting as opposed to the association. It takes two readings in the Fire Department to be ratified; the first reading has taken place and the second one is in March. After that, they will come to the Council since, in order for it to take place, it needs to be memorialized in a Resolution.
The clothing allowance that is proposed would be based on how many fire calls a firefighter responds to. They are proposing it to be in the form of a cash payment in early December. Chief Cohrs spoke to other towns in the area that have the clothing allowance, and they reported that it is very successful and it drives good participation.
The Fire Department has made a request in the 2016 budget for funding for the clothing allowance based on pro forma of what the payout would be in 2015 if it had been in place.
They have been researching other opportunities for incentives. They spoke to a Captain in the Morristown Fire Department who said he has been speaking with Congressman MacArthur about possibly getting a Volunteer Emergency Responders Tax Deduction Act. In the past, this has not gone anywhere, but they are hopeful that it might change.
They are looking to the National Volunteer Fire Council for ideas as to how to get the message out and recruit volunteers.
Standards, Regulations, and Compliance-there are a number of fire departments in Morris County that have been audited; at some point, Randolph Fire Department will also be audited. He and Deputy Chief Moschella, along with some of the battalions, are taking one software application that they use for reporting to the State and Federal Government, and replacing it with a new package. They are also working to determine what else can be done to improve training, record keeping, etc. in preparation for an audit.
They are seeking some assistance from the township in the 2016 budget for the fire coats and pants that firefighters wear. He explained why some new coats and pants are needed, and reported that there is a large surplus of old and expired coats and pants in the basement. He explained that they are requesting the Council’s approval to dispose of the old coats and pants. They are asking for additional Capital funds to address the replacement of fire coats and pants. In the past they have asked for $30,000 every-other-year for replenishment; however, that hasn’t been enough.
They have a request in for disposal of the old, surplus fire hose. He and Deputy Chief Moschella made a purchase at the end of 2015, and they plan to continue purchasing new hoses.
They are seeking the Council’s support for the changes in the organization, the changes in benefits for the LOSAP program and the clothing allowance, the strengthening of the compliance program, and the Capital Budget increases requested.
They would like to get help in the future with establishing a FEMA grant writing capability. They would like to be able to submit annually to FEMA for grants. There was a short discussion on the company that repairs and inspects the fire coats and pants. There was also a short discussion on the ways the older firefighters participate at fire calls.

C. OPEN TO THE PUBLIC

Jim McConnell, of 45 Carrell Road, reported that he has been a member of the Randolph Rescue Squad for 45 years. He stated that he felt the Fire Chief and Deputy Fire Chief’s presentation was very good and very thorough. Mr. McConnell agreed with the proposals presented for attracting and retaining firefighters, and commented on proposed tax credits or tax breaks for emergency responders; however, he felt that residents might complain about an increase in their taxes in order to pay for the proposals or tax breaks/credits.

Seeing no one further from the public, the public portion was closed.

D. MANAGER’S REPORT

The Manager reported the following:

Mac Spar Drive Sewer Project—the township received word that the last of the awaited utility easements has been received; the project can now move forward. They are still collecting a couple of the outstanding temporary construction easements. Mayor Hirniak commended the efforts of Manager Mountain, Ralph Carchia, and Paul Ferriero on this project. The project will go out to bid in June, with an award expected in late July, and complete the installation by the end of the year.
2016 Budget Process—he is in the process of reviewing the budget document. A couple of proposals will be provided in the budget to use some of the surplus on some one-time, critical infrastructure projects; one project being the roadways. Budget work sessions will be February 27, March 10 and March 19. The overall outlook of the budget is good. He will distribute a more detailed agenda for each of the budget sessions; it will include the speakers and items to be covered. The budget book will be distributed to the Council within the next two weeks.
Medication Disposal—Councilman Guadagno had asked about having a medication disposal box in the Police Department. The Manager spoke with Councilman Guadagno and Chief Stokoe; the major issue with moving forward with a box is that the DEA has recommendations on how the box should be implemented. One of those recommendations is that it should be in an operation that is manned 24/7. There is no longer a 24/7-manned Police Department since dispatch moved to the County. Councilman Guadagno felt that the bigger issue than not having a collection box, is that the residents are not aware of the two collection times scheduled during Clean Communities Days. The Manager is going to reach out to the physician who had spoken to Councilman Guadagno, as well as other local physicians, to allow them to post the information in the waiting room and advise their patients of the Operation Take Back collection dates. Chief Stokoe also felt that if there was a demand, it could be increased to four times per year.

E. APPROVAL OF MEETING MINUTES

1. Authorizing the Approval of the Regular Meeting Minutes from January 1, 2016 and January 14, 2016

2. Authorizing the Approval of the Executive Meeting Minutes of November 5, 2015 and January 14, 2016

Councilman Loveys made a motion to approve the Regular meeting minutes from January 1, 2016 and January 14, 2016, and to approve the Executive meeting minutes from November 5, 2015 and January 14, 2016. Councilman Napoliello seconded the motion, and the following roll call vote was taken:

AYES:
Councilman Forstenhausler
Councilman Loveys
Councilman Napoliello
Deputy Mayor Carey
Mayor Hirniak

ABSENT:
Councilman Guadagno
Councilwoman Veech

NAYS: None

F. COMBINED ACTION RESOLUTIONS

Item #2, Disposal/destruction of surplus—Councilman Loveys asked if there was a use/need for any of the equipment outside of the Fire Department, such as the road department. Manager Mountain stated he didn’t believe there was, but he would check with Liz Crescibene and Tom Spring.

Councilman Forstenhausler made a motion to accept the Combined Action Resolutions. Deputy Mayor Carey seconded the motion, and the following roll call vote was taken:

AYES:
Councilman Forstenhausler
Councilman Loveys
Councilman Napoliello
Deputy Mayor Carey
Mayor Hirniak

ABSENT:
Councilman Guadagno
Councilwoman Veech

NAYS: None

1. Release of Police Detail Escrow to J&L Communications $308.00

R-53-16

WHEREAS, the Finance Department received escrow funds for Police Detail.

WHEREAS, the Detail work has been completed.

THEREFORE, BE IT RESOLVED by the Mayor and Council of the Township of Randolph, Morris County, New Jersey that it is recommended by the Finance Department that the escrow funds for the following amounts be refunded:

J & L Communications $308.00

2. Authorizing the Disposal/Destruction of Surplus Personal Property (Personal Protective Equipment and Fire Hose) No Longer Needed for Public Use by the Fire Department

R-54-16

WHEREAS, the Township of Randolph Fire Department has determined that the property described on Schedules A & B (personal protective equipment and fire hose) attached hereto and incorporated herein is no longer needed for public use; and

WHEREAS, the Fire Chief has determined that all the personal protective equipment and fire hose listed on the attached schedules is condemned and must be destroyed for liability purposes.

NOW, THEREFORE, BE IT RESOLVED by the Township Council of the Township of Randolph in the County of Morris, State of New Jersey, that the Township is hereby authorized to dispose of/destroy all the surplus personal property as indicated on the attached schedules.

3. Authorizing Contracts with Certain Approved State Contract Vendors for Contracting Units Pursuant to N.J.S.A. 40A:11-12a

R-55-16

WHEREAS, the Township of Randolph pursuant to N.J.S.A. 40A:11-12a and N.J.A.C. 5:34-7.29(c), may, by resolution and without advertising for bids, purchase any goods or services under the State of New Jersey Cooperative Purchasing Program for any State contracts entered into on behalf of the State by the Division of Purchase and Property in the Department of the Treasury; and

WHEREAS, the Township of Randolph has the need on a timely basis to purchase goods and services utilizing State contracts; and

WHEREAS, the Township of Randolph anticipates entering into contracts in excess of $17,500 with the attached Referenced State Contract Vendors through this resolution and properly executed purchase orders/contracts, which shall be subject to all the conditions applicable to the current State contracts.

NOW, THEREFORE, BE IT RESOLVED, that the Township of Randolph authorizes the Purchasing Agent to purchase certain goods and services from those approved New Jersey State Contract Vendors on the attached list, pursuant to all conditions of the individual State contracts; and

BE IT FURTHER RESOLVED that the governing body of the Township of Randolph pursuant to N.J.A.C. 5:30-5.5(b) regarding the certification of available funds, shall either certify the full maximum amount against the budget at the time the contract is awarded, or no contract amount shall be chargeable or certified until such time as the goods or services are ordered or otherwise called for prior to placing the order, and a certification of availability of funds is made by the Chief Financial Officer via an authorized Purchase Order; and

BE IT FURTHER RESOLVED that the duration of the contracts between the Township of Randolph and the Referenced State Contract Vendors shall be until December 31, 2016 or upon expiration of the vendor’s contract whichever is first.

4. Authorizing Contracts Under the Morris County Cooperative Pricing Council (MCCPC) Pursuant to N.J.S.A. 40A:11-11(5)

R-56-16

WHEREAS, the Township of Randolph pursuant to N.J.S.A. 40A:11-11(5) and N.J.A.C. 5:34-7.1 et seq. may, by resolution and without advertising for bids, purchase any goods or services under a Cooperative Pricing System of which the Township is a member; and

WHEREAS, the Township of Randolph has the need on a timely basis to purchase goods and services utilizing the MCCPC of which it is a member; and

WHEREAS, the Township of Randolph anticipates entering into contracts in excess of $17,500 with the attached Referenced Contract Vendors through this resolution and properly executed purchase orders/contracts as needed, which shall be subject to all the conditions applicable to the current co-op contracts.

NOW, THEREFORE, BE IT RESOLVED that the Township of Randolph authorizes the Purchasing Agent to purchase certain goods and services from those MCCPC Contract Vendors on the attached list, pursuant to all conditions of the individual co-op contracts; and

BE IT FURTHER RESOLVED that the duration of the contracts between the Township of Randolph and the referenced MCCPC Contract Vendors shall be until December 31, 2016 or upon expiration of the vendor’s contract whichever is first.

5. Authorizing Contracts Under the Middlesex Regional Educational Services Commission Cooperative Pricing System (“MRESC”) Pursuant to N.J.S.A. 40A:11-11(5)

R-57-16

WHEREAS, the Township of Randolph has the need on a timely basis to purchase goods and services utilizing the MRESC of which it is a member; and

NOW, THEREFORE, BE IT RESOLVED that the Township of Randolph authorizes the Purchasing Agent to purchase certain goods and services from those MRESC Contract Vendors on the attached list, pursuant to all conditions of the individual co-op contracts; and

BE IT FURTHER RESOLVED that the duration of the contracts between the Township of Randolph and the referenced MRESC Contract Vendors shall be until December 31, 2016 or upon expiration of the vendor’s contract whichever is first.

6. Authorizing Contracts Under the Somerset County Cooperative Pricing Council (“SOCCP”) Pursuant to N.J.S.A. 40A:11-11(5)

R-58-16

WHEREAS, the Township of Randolph has the need on a timely basis to purchase goods and services utilizing the SOCCP of which it is a member; and

NOW, THEREFORE, BE IT RESOLVED that the Township of Randolph authorizes the Purchasing Agent to purchase certain goods and services from those SOCCP Contract Vendors on the attached list, pursuant to all conditions of the individual co-op contracts; and

BE IT FURTHER RESOLVED that the duration of the contracts between the Township of Randolph and the referenced SOCCP Contract Vendors shall be until December 31, 2016 or upon expiration of the vendor’s contract whichever is first.

7. Refund Outside Tax Sale Certificate for Block 77, Lot 11 for 13 Ashwood Avenue to FWDSL & Associates—$2,521.82

R-59-16

WHEREAS, Outside Tax Sale Certificate #2037 held by FWDSL & Assoc., assessed to Federal National Mortgage, Block 77, Lot 11, 13 Ashwood Avenue; and

WHEREAS, the above mentioned Tax Sale Certificate has been redeemed through the Tax Collector, including principal and interest in the amount of $1,021.82, and premium in the amount of $1,500.00.

NOW, THEREFORE, BE IT RESOLVED, by the Mayor and Council of the Township of Randolph, County of Morris, that the Treasurer be instructed to refund $2,521.82 to FWDSL & Assoc. holder of Tax Sale Certificate #2037.

8. Refund Escrow Funds for Block 195, Lot 20—274 South Salem Street to South Salem Dickerson Associates—$2,264.47

R-60-16

WHEREAS, the Planning and Zoning Department received escrow funds from South Salem Dickerson Assoc., LLC, 25-27 Dickerson Street, Suite 201, Dover, NJ 07801for Block 195, Lot 20, at 274 S. Salem Street, and in the amount of $10,598.50; and

WHEREAS, the project has been completed and closed out and there are no outstanding payments due.

NOW, THEREFORE, BE IT RESOLVED by the Mayor and Council of the Township of Randolph, County of Morris, State of New Jersey that it is recommended by Darren Carney, Planning and Zoning Administrator the remaining escrow funds in the amount of $2,264.47 plus interest be refunded to South Salem Dickerson Assoc., 25-27 Dickerson Street, Suite 201, Dover, NJ 07801.

Darren Carney, Planning & Zoning Administrator
Date:

9. Authorizing the Use of a Facsimile Signature for the Mayor on All Contracts Awarded by the MCCPC and Township of Randolph in Accordance with the Local Public Contracts Law and Authorized by the Adoption of a Resolution of the Council

R-61-16

WHEREAS, the Township of Randolph desires to authorize the use of a facsimile signature for the Mayor on all contracts awarded by the MCCPC and the Township of Randolph in accordance with the Local Public Contracts Law and authorized by the adoption of a Resolution by the Township Council.

NOW, THEREFORE BE IT RESOLVED, by the Township Council, Township of Randolph, County of Morris, State of New Jersey, as follows:

The Township of Randolph authorizes the use of a facsimile signature for the Mayor on all contracts awarded by the Morris County Cooperative Pricing Council and the Township of Randolph in accordance with the Local Public Contracts Law and authorized by the adoption of a Resolution by the Township Council.
This resolution is effective immediately.

10. Authorizing Appropriation Reserve Transfers from and to Various Accounts—per N.J.S.A. 40A:4-59—Total $104,500.00

R-62-16

WHEREAS, per N.J.S.A. 40A:4-59, a municipality may during the first three months of a fiscal year transfer amounts from appropriation reserves where there are excess balances to appropriation reserves that are deemed to have insufficient balance; and

WHEREAS, there is a need to transfer amounts from the following appropriation reserves with excess balances to the following appropriation reserves that are deemed to have insufficient balances:

APPROPRIATION	FROM	TO
Water and Sewer S&W	$30,000
Water and Sewer Gas/Diesel O & E	$34,500
Code Enforcement S&W	$4,000
Recycling S&W	$6,000
Vehicle Maintenance O&E	$15,000
Streets and Roads O&E	$15,000
Electrical Inspections O&E		$4,000
Fire Hydrants O&E		$2,500
Telephone O&E		$2,300
Recycling O&E		$10,000
Water Purchase O&E		$64,000
Water and Sewer Telephone O&E		$500
Snow Removal O&E		$21,200
TOTAL	$104,500	$104,500

NOW, THEREFORE BE IT RESOLVED, by the Randolph Township Council, County of Morris, State of New Jersey that the above appropriation transfers be made.

11. Authorizing the Township to Join the Morris County Adaptive Recreation Program (McArp) and Contribute an Amount According to the Fair Share Ratio Schedule—$3,259.00

R-63-16

WHEREAS, there has been created a Morris County Adaptive Recreation Program (McArp); and

WHEREAS, said program intends to provide recreational services for persons with disabilities of all ages, and further to give said persons an opportunity to explore new leisure time skills in conjunction with their age and abilities; and

WHEREAS, the total project cost is estimated to exceed $300,000.00; and

WHEREAS, the Randolph Township costs with respect thereto will be approximately $3259.00 to the Fair Share Ratio schedule.

NOW, THEREFORE, BE IT RESOLVED by the council of Randolph Township as follows:

That Randolph Township hereby intends to join the Morris County Adaptive Recreation Program (McArp) as described above and contribute thereto in the amount not in excess of the Fair Share Assessment for one year.

12. Raffle License, On-Premise 50/50, St. Andrew’s Greek Orthodox Community Center of Randolph, 1447 Sussex Tpke. Randolph, NJ, on Friday, May 13, 2016 from 6:30 p.m. to 10:30 p.m.

13. Raffle License, Tricky Tray, St. Andrew’s Greek Orthodox Community Center of Randolph, 1447 Sussex Tpke. Randolph, NJ, on Friday, May 13, 2016 from 6:30 p.m. to 10:30 p.m.

G. UPCOMING EVENTS

Mayor Hirniak explained that he had spoken to Manager Mountain, and given the increasing number of events each month, the Council should coordinate their attendance at events with Donna Luciani.

Council Only—Randolph Rescue Squad Annual Installation Dinner Dance—Saturday, February 13 at 6:00 p.m.—Skylands—RSVP date was by Jan. 30th
Morris County League of Municipalities—State of the State—February 17th—5:15 p.m. at the Birchwood Manor in Whippany, NJ
Relay for Life of Central Morris County, Kick-Off Event, Denville Township Municipal Building, 1 St. Mary’s Place, Denville,—February 17th (snow date February 18th)—7:00 p.m. to 8:30 p.m.
Randolph Area Chamber of Commerce—“Employee vs. Independent Contractor”—February 18, 2016 at 11:45 a.m. at LaStrada Restaurant, 1105 Rt. 10E, Randolph
Council Only—Tour of JCP&L’s Distribution Control Center (DCC) at the Morristown General Office, Punchbowl Room, 300 Madison Avenue, Morristown—February 18th from 1:30 p.m. to 3:30 p.m.
Council Only—Recognizing Randolph Police Department’s 75th Anniversary—February 22nd—Municipal Building at 9:00 a.m.
Morris Habitat for Humanity Hearts and Hammers Event—Saturday, February 27th from 6 p.m. - 11 p.m. at Meadow Wood Manor—$250 per person—RSVP due by 2/5
Community Wellness Fest—Randolph Middle School—March 5th from 12:00 p.m. to 3:00 p.m.
Council Only—Congressman Frelinghuysen’s Annual Mayor’s Breakfast—March 11th at Empire Diner, Route 46 East, Parsippany, from 7:30 a.m. to 9:00 a.m.
Brightview at Randolph—Grand Opening “Reveal” Masquerade Ball—March 16th at 175 Quaker Church Road, Randolph, from 5:00 p.m. to 7:00 p.m.

H. ORDINANCES: SECOND READING/PUBLIC HEARING

1. Ordinance #04-16: Towing Ordinance

BE IT RESOLVED, that an Ordinance entitled “AN ORDINANCE SUPPLEMENTING AND AMENDING THE REVISED ORDINANCES OF THE TOWNSHIP OF RANDOLPH, MORRIS COUNTY, NEW JERSEY WITH THE ADDITION OF CHAPTER 48, TOWING SERVICES AND AMENDMENTS TO SECTIONS 28-86 AND 28-87” be read by title on second reading and a hearing held thereon.

Manager Mountain explained that this Ordinance will establish terms and conditions for the township to use a rotational basis for towing services within the township to replace what was previously done.

OPEN TO THE PUBLIC

Seeing no one from the public, the public portion was closed.

BE IT RESOLVED, that an Ordinance entitled, “AN ORDINANCE SUPPLEMENTING AND AMENDING THE REVISED ORDINANCES OF THE TOWNSHIP OF RANDOLPH, MORRIS COUNTY, NEW JERSEY WITH THE ADDITION OF CHAPTER 48, TOWING SERVICES AND AMENDMENTS TO SECTIONS 28-86 AND 28-87” be passed on final reading and that a Notice of Final Passage of said Ordinance be published in the official designated newspaper according to law.

Councilman Napoliello made a motion to accept the Ordinance. Councilman Loveys seconded the motion, and the following roll call vote was taken:

AYES:
Councilman Forstenhausler
Councilman Loveys
Councilman Napoliello
Deputy Mayor Carey
Mayor Hirniak

ABSENT:
Councilman Guadagno
Councilwoman Veech

NAYS: None

I. ORDINANCES: INTRODUCTION

Manager Mountain explained that the three Ordinances had already been introduced, and had advertised their introduction in the local newspaper. Unfortunately, there was a problem at the newspaper with the publishing of the advertisement. Therefore, the Ordinances need to be re-introduced.

1. Ordinance #1-16: Calendar Year 2016 Ordinance to Exceed Municipal Budget Appropriation Limits and to Establish a Cap Bank

Manager Mountain explained that this Ordinance is done annually; it allows for the municipal budget appropriations limit to be exceeded, and establish a Cap bank. This Ordinance provides flexibility of budgeting, if needed, to utilize the cap should there be an unforeseen emergency.

BE IT RESOLVED, that an Ordinance entitled “CALENDAR YEAR 2016 ORDINANCE TO EXCEED MUNICIPAL BUDGET APPROPRIATION LIMITS AND TO ESTABLISH A CAP BANK (N.J.S.A. 40A:4-45.15a et seq)” be introduced, read by title by the Township Clerk and passed on first reading.

BE IT RESOLVED, that said Ordinance shall be further considered for final passage at the meeting of the Township Council of the Township of Randolph on the 25th of February, 2016 at 7 o’clock in the evening, prevailing time, at the Municipal Building in said Township, at which time and place all persons interested shall be given an opportunity to be heard concerning said ordinance.

BE IT FURTHER RESOLVED, that the Township Clerk be authorized and directed to advertise said Ordinance in full or by summary with the notice of introduction thereof, in the official designated newspaper according to law.

Councilman Forstenhausler made a motion to accept the Ordinance. Deputy Mayor Carey seconded the motion, and the following roll call vote was taken:

AYES:
Councilman Forstenhausler
Councilman Loveys
Councilman Napoliello
Deputy Mayor Carey
Mayor Hirniak

ABSENT:
Councilman Guadagno
Councilwoman Veech

NAYS: None

2. Ordinance #2-16: An Ordinance of the Township of Randolph Appropriating $75,000.00 from the Capital Improvement Fund for the West Hanover Avenue Water Main Project

Manager Mountain explained that this is a funding Ordinance. It allows for funds from the Capital Improvement fund to be utilized toward the West Hanover Water Main Realignment Project which is necessary with the changes made by the County on the road.

BE IT RESOLVED, that an Ordinance entitled “AN ORDINANCE OF THE TOWNSHIP OF RANDOLPH APPROPRIATING $75,000 FROM THE CAPITAL IMPROVEMENT FUND FOR THE WEST HANOVER WATER MAIN PROJECT” be introduced, read by title by the Township Clerk and passed on first reading.

Councilman Loveys made a motion to accept the Ordinance. Councilman Forstenhausler seconded the motion, and the following roll call vote was taken:

AYES:
Councilman Forstenhausler
Councilman Loveys
Councilman Napoliello
Deputy Mayor Carey
Mayor Hirniak

ABSENT:
Councilman Guadagno
Councilwoman Veech

NAYS: None

3. Ordinance #3-16: Ordinance of the Township of Randolph Appropriating $182,791.14 from the Capital Improvement Fund for the Knights Bridge Pump Station Upgrade

Manager Mountain explained that this Ordinance provides supplemental funding for the Knights Bridge Pump Station Upgrade Project. The project went out to bid in 2015; the project exceeded the engineer’s estimate. There has been some re-engineering of the project, but it is still anticipated to come in a little higher than expected.

BE IT RESOLVED, that an Ordinance entitled “AN ORDINANCE OF THE TOWNSHIP OF RANDOLPH APPROPRIATING $182,791.14 FROM THE CAPITAL IMPROVEMENT FUND FOR THE KNIGHTS BRIDGE PUMP STATION UPGRADE” be introduced, read by title by the Township Clerk and passed on first reading.

Councilman Napoliello made a motion to accept the Ordinance. Councilman Forstenhausler seconded the motion, and the following roll call vote was taken:

AYES:
Councilman Forstenhausler
Councilman Loveys
Councilman Napoliello
Deputy Mayor Carey
Mayor Hirniak

ABSENT:
Councilman Guadagno
Councilwoman Veech

NAYS: None

J. DISCUSSION ITEMS

1. Discussion Regarding Ordinance Combining Landmarks Committee and Environmental Commission

Mayor Hirniak explained that there have already been discussions on combining these two entities. Manager Mountain distributed a draft Ordinance created by Keli Gallo.

Manager Mountain explained that the main purpose of the Ordinance is to combine the Landmarks Committee and Environmental Commission into one advisory committee. It would incorporate the same duties under the new committee that each had as an individual commission and committee; the new entity would be a committee. The main difference between a committee and a commission is that a commission is a statutorily defined entity; it has certain powers that are in conflict with the Council-Manager form of government. A committee does not have the same conflict. The new entity will be an advisory committee to the Council which will have input into all environmental matters, and to oversee the work that has been being done under the Landmarks Committee. Keli Gallo has created an Ordinance which captures the spirit of the current groups’ capacities, but has incorporated it into a new form which corresponds with the Council-Manager form of government.

Mayor Hirniak thanked Keli Gallo for creating the new Ordinance, and Councilman Forstenhausler, as liaison to the Environmental Commission, for vetting it to the committee and sharing their thoughts with the Council.

Keli Gallo explained that the idea of melding the two, committee and commission, and making it one advisory committee had first come up in 2013/2014, but at that time the Council decided not to act. Much of the language is in the existing ordinances for the committee and the commission, but it has now been combined better and also has been made to reflect the current procedures.

Councilman Forstenhausler clarified that the general functions of the committee and the commission wouldn’t change, except that they would now be an advisory committee reporting to the Council as opposed to the Planning Board. Keli Gallo confirmed that description.

Mayor Hirniak explained that once the Ordinance is adopted, the Council will appoint members to the committee. The current members of the Environmental Commission will not be replaced. There are essentially no members left on the Landmarks Committee due to resignations.

Councilman Loveys asked for clarification as to what designating landmarks means, if it is strictly local; Keli Gallo replied that it is local. There was a short discussion on the reason why the designations get forwarded to the State and County.

There was also a short discussion on the reasoning behind the “rescind” period of 90 days, as well as a discussion on the wording in Section 10-37(g) pertaining to disapproval. Mayor Hirniak suggested adding “(i.e. deny)” after the word “disapprove” in Section 10-37(g)(2) to better clarify the sentence. The Council, Keli Gallo, and Manager Mountain agreed to that addition.

Councilman Forstenhausler asked for clarification regarding the reporting requirements of a commission vs. a committee. Keli Gallo stated that she would look into it and report back to Councilman Forstenhausler.

It was decided that Keli Gallo would revise the draft Ordinance, and it will be discussed again at the February 25th Council meeting. In order to allow for discussion at the next Environmental Commission meeting in April, the introduction of the Ordinance will be at the May 5th Council meeting. Appointments for the initial committee members will be July 1, 2016, with the expiration of the term being December 31, 2016 in order to coincide with the Boards and Committees reappointments on January 1, 2017.

K. OPEN TO THE PUBLIC

Seeing no one from the public, the public portion was closed.

L. COUNCIL COMMENTS

Councilman Loveys reported that he attended the TAC meeting on February 2nd; there were a few concerns expressed regarding the stop signs at Old Chimney & Shongum Rd., and Park Avenue & Pleasant Hill Rd. Officer Biase, who is the liaison to the TAC, stated that he would look at those. Not all of the stop signs have the reflective panels on them, but they are working toward upgrading all stop signs. Councilman Loveys also reported that Officer Biase had done some research, and reported that Morris Township has several LED stop signs that work on solar power; however, they are relatively expensive.

Councilman Napoliello reported that he attended a presentation by the County Freeholders on the Zika virus. The virus is transmitted by the Asian Tiger mosquito. The only US locations reported to have the virus are the Virgin Islands, Puerto Rico, and American Somali. The symptoms are muscle pain, fever, skin rash, and conjunctivitis; the most serious side effect is the birth defect microcephaly, which causes a baby’s head to be smaller than they should be resulting in smaller brains. Councilman Napoliello stated the problems attributed to microcephaly, and that they are often life-long. The virus is expected to initially affect the US in the south eastern states, and then probably move up the coast as the temperatures warm. Steps to take to limit the spread of the virus are to remove standing water on your property, and pregnant women or those planning to get pregnant should avoid the effected countries. Manager Mountain will speak with Mark Caputo, and have information put on the township website.

Councilman Forstenhausler reported that he, Mayor Hirniak, Deputy Mayor Carey attended the Randolph High School Choir Theater Booster Association Cabaret fundraiser on February 5th. The quality of the student participants was impressive. The MAC provided several cases of water with anti-alcohol messages on the bottle. It was the largest and most successful cabaret so far.

Councilman Forstenhausler also reported that he, Deputy Mayor Carey, Councilman Loveys, Manager Mountain, Donna Luciani, and Darren Carney attended an Infrastructure Sub-committee meeting. They toured some township facilities to determine ideas and recommendations regarding the structure of the buildings to be included in the 2016 budget.

Deputy Mayor Carey reported that the facilities tour was good; not all buildings were visited, just those in which they wanted to focus. They visited Artworks Studios, the Police Department, and Brundage Park Playhouse. Deputy Mayor Carey agreed with Councilman Forstenhausler’s review of the RHS Cabaret.

Deputy Mayor Carey also reported that she attended the Whippany River Watershed Action Committee meeting. A speaker from Rutgers presented information on how to manage storm water run-off from impervious surfaces; it was a very informative presentation. The speaker and his group go to towns, for a fee, and develop projects to save storm water, and to deal with the run-off from the impervious surfaces; they would provide a package, and in the event that an Eagle Scout or Girl Scout wanted to do a project, it would be something they could do. Deputy Mayor Carey stated that Manager Mountain and Darren Carney are familiar with this speaker and things he had worked on.

Mayor Hirniak reported the following:

February 2nd he addressed the Senior’s Club in the morning. He thanked Donna Luciani and Manager Mountain for their assistance. The seniors had some good ideas which the Mayor passed along to Manager Mountain and Russ Newman.
Also on February 2nd, he attended the EDC meeting. Lou Nisivoccia, President of the Chamber of Commerce and EDC member, asked him to request that the Council members make an effort to attend the monthly meetings of the Chamber of Commerce. It would be ideal if several Council members could attend each month. There will be a Career Day at Randolph High School again this year, but the date has not yet been determined. The Randolph Local website is linked to the township website; this is meant to provide visitors with local business information, mostly retail. The EDC is working to update the information. The Mayor explained that there will again be business awards given by the EDC at the Country Fair in October.
February 4th he attended an event at St. Therese School in Succasunna as part of Catholic Schools Week; a student in the school had invited him. The event included an exhibition in the gymnasium as well as a presentation outside by the flagpole honoring military personnel and first responders. Members of the Roxbury Police and Fire departments attended.
February 5th he attended the RHS Cabaret. The Mayor sent an email to Mr. Swiss following the event to let him know how good the program was.
February 6th he attended the Ironia Winterfest; it was a very well attended event.
He received a letter from Congressman Frelinghuysen regarding the Resolution the Council had adopted and forwarded to him regarding their disapproval of increasing the length of trucks on the roadways. The Congressman wanted the Council to know that the most recent surface transportation reauthorization, which is called the FAST Act (Fixing America’s Surface Transportation), did not authorize an increase in the length of trucks on the roads. With Congressman Frelinghuysen’s support, it was passed by the House, and has been signed into law by President Obama.
St. Claire’s Health System has become a member of Prime Health Care Services. They are creating a Community Advisory Group which will provide outgoing community input to both St. Claire’s and the local governing board. The group will discuss how St. Claire’s can meet the needs of its residents and its service area, and assist them in developing their community needs assessment. They are asking for a designee from each of the municipalities to whom they contacted, Randolph being one of them, to be a part of this group. Mayor Hirniak asked Deputy Mayor Carey to be Randolph’s designee, and she was happy to comply.
He, Deputy Mayor Carey, and Manager Mountain are meeting with the Board of Education on February 12th for the quarterly meeting.

M. ADJOURNMENT

Councilman Forstenhausler made a motion to adjourn the meeting at 9:20 p.m. Councilman Napoliello seconded the motion, and the following roll call vote was taken:

AYES:
Councilman Forstenhausler
Councilman Loveys
Councilman Napoliello
Deputy Mayor Carey
Mayor Hirniak

ABSENT:
Councilman Guadagno
Councilwoman Veech

NAYS: None