All meeting minutes posted on the township website are unofficial minutes. Official copies of minutes may be obtained from the township clerk.

Minutes: February 1, 2018

A. OPENING OF BUDGET MEETING

1. Call to Order

A budget meeting of the Randolph Township Council was called to order at 5:00 p.m. by Mayor Forstenhausler. This meeting is held pursuant to the New Jersey Open Public Meetings Act. Adequate notice of the meeting has been provided by posting written notice of the time, date, location and to the extent known, the agenda of the meeting in Randolph Township. This notice was posted on the Bulletin Board within Town Hall, it was filed with the Township Clerk, and it was provided to those persons or entities requesting notification. Notice was also provided to the Randolph Reporter and the Morris County Daily Record on November 17, 2017 by emailing them the annual resolution adopted by the Council on October 10, 2017. The annual resolution, which included this meeting date, was advertised in the Randolph Reporter, the official newspaper of the Township of Randolph on November 23, 2017, and in the Daily Record on November 21, 2017.

2. Roll Call

PRESENT:
Councilman Guadagno
Councilman Napoliello
Councilman Tkacs
Deputy Mayor Loveys
Mayor Forstenhausler

ABSENT:
Councilwoman Carey
Councilwoman Veech (arrived at 6:20 p.m.)

Also present: Township Manager Mountain, Darren Maloney, David Stokoe, and Mark Caputo

3. Pledge of Allegiance

Mayor Forstenhausler led the Pledge of Allegiance.

B. OPEN TO THE PUBLIC

Seeing no one from the public, the public portion was closed.

C. DEPARTMENT BUDGET PRESENTATIONS

1. Police Department—Chief David Stokoe

Chief Stokoe reviewed the operating expenses for the Police Department with the Council. He also reviewed his Capital Outlay and Capital budget request for 2018.

Deputy Mayor Loveys asked for an explanation of the current electronic ticketing system. Chief Stokoe explained that the system can be utilized in two ways; the equipment can be purchased up front, which provides for a decreased cost on the amount of the summonses, or the equipment can be rented and paid off over time, and the amount of the summonses would be higher. He explained that by purchasing the equipment up front, the company charges $1.50 per warning or summons issued instead of $3.00 if the equipment was rented. The system was purchased in 2015 or 2016; there was enough money to purchase several units at that time. The current budget request is for upgrading or replacing existing units, or possibly adding one or two units.

Mayor Forstenhausler asked how long the battery backup systems last for the traffic lights. Chief Stokoe replied that they are supposed to last 24 hours. There are also generators that could be purchased; however, they are approximately $1,500 more per intersection, and the Chief did not feel they were necessary.

Deputy Mayor Loveys asked for more clarification on the improvements to the pedestrian crossings. Chief Stokoe explained that there are two; one on Millbrook Avenue at Freedom Park for the trail system in and out of the park, and one crossing Sussex Turnpike at Church Road. The technology for both is outdated; the new systems provide improvements to the electronics. Councilman Guadagno asked about the crossing at Pleasant Hill Road; there is currently a crossing, but it does not have any signals. Chief Stokoe replied that the department would have to look into it, and determine the amount of pedestrian traffic. If warranted, they could look to budget for it in future years.

Capital Outlay

Deputy Mayor Loveys asked how many vehicles he is anticipating purchasing; the Chief replied that it would be four vehicles and the equipment to be installed and outfitted. There was a short discussion on how it is determined which vehicles to replace, and what happens to the old vehicles. The Chief explained they are looking to purchase at least one pickup truck this year, along with two utility vehicles and a sedan. Mayor Forstenhausler asked for an inventory of the current vehicles; Manager Mountain replied that they will provide a list.

Councilman Guadagno asked how the new towing contract is working, now that it has been in place for approximately two years. Chief Stokoe replied that it is running very smoothly, with very little issues with the system. Manager Mountain added that for the couple of issues they had related to towing, they were able to refer to regulations in the ordinance for enforcement.

2. Board of Health/Construction—Mark Caputo

Mark Caputo reviewed the operating expenses for Board of Health/Construction Department with the Council. He also reviewed his Capital Outlay and Capital budget request for 2018.

There was a discussion on the change from the state in the acceptable levels of lead. They have lowered the acceptable level; therefore, the department is anticipating a slight uptick in lead reports and subsequent follow up.

There was also a short discussion on the different formulas of flu vaccines, and the efficacy of the vaccine this year. Councilman Guadagno asked if there was an uptick in the number of flu cases in Randolph compared to previous years. Mark replied that the statewide reports did not indicate there was.

There was a short explanation of the health services agreement with Mine Hill.

There is a need to replace the older Animal Control vehicle; the request includes the purchase, as well as outfitting the vehicle with the state mandated dog runs and air conditioning/heating.

Mark reported that, in the future, if Randolph continues to be a provider of the local health services, accreditation will be required. The accreditation will require a number of parameters set forth by the National Association of City and County Health Officials, as adopted by the State of New Jersey; it is not fully developed at this time.

Capital Outlay

There was a brief discussion on the purchase of a new seal for the vital statistic records, as well as the request for the purchase of tablets for the health inspectors.

D. REVIEW OF OTHER BUDGET CONSIDERATIONS

Manager Mountain explained that Darren Maloney would provide information on the following three budget considerations.

Darren Maloney explained the following:

1. Library Funding

Total library appropriations are $1,046,000; this is based on a calculation from the state, which is based upon the previous year’s equalization. The township uses that figure and deducts the incurred library expenses; Darren explained what the incurred expenses are.

2. Reserve for Uncollected Taxes

Darren explained the background for this reserve. The return this year was 99.41% collection rate, which is excellent. The total reserve for uncollected taxes is $2,998,626, which helped to regenerate the $5,026,000 in surplus. This reserve, plus conservative revenue expectations and the lapsing appropriation reserves, helps drive the surplus every year.

Deputy Mayor Loveys reiterated that this reserve is solely used for current year’s appeals and unpaid taxes.

3. Revenues

Manager Mountain stated that this was previously discussed at the January 27, 2018 budget meeting, and asked if the Council wanted him to review it again.

Deputy Mayor Loveys asked where in the document the lease obligations, such as Tamarack Camp, was. Darren explained that those are accounted for in the budget. The Animal Control expenses come from the Trust Fund.

Manager Mountain asked the Council if there were any other general questions.

Deputy Mayor Loveys noted that there was a “master plan” created in 2016 for the township owned facilities; he asked if that plan was still being followed, and the current status. He mentioned the money spend on the asbestos removal at the museum. The Manager explained that it was an unanticipated expense that caused funding to be shifted in terms of years; however, he will provide a more detailed update related to the 2018 budget at the next budget meeting.

E. OPEN TO THE PUBLIC

Judith Stewart of 114 Everdale Road felt that more of the library events should be listed on the Council agendas. Mrs. Stewart added that the Township Manager has done a very good job, and the Council has responded well; the township is running smoothly.

Roman Hirniak asked if Manager Mountain had the date when the Board of Education would be presenting their budget to the Council. The Manager replied that he did not have that information, but it is typically in March or April.

Seeing no one further from the public, the public portion was closed.

F. COUNCIL COMMENTS

Councilman Guadagno stated that he would like to discuss at a future meeting, having the Water Department increase their reserves with an increase in maintenance; he suggested an additional $5. Manager Mountain replied that he would like to wait until at least mid-year to see where the township is as far as revenue trends. Once the internal analysis is completed, he would anticipate a Council workgroup would be formed. The Manager stated that it would not necessarily result in an increase; the analysis would provide information to the township as to whether things are progressing as expected, if not, then an increase would be discussed.

G. ADJOURN BUDGET SESSION

Councilman Napoliello made a motion to adjourn the Budget Session at 6:20 p.m. Councilman Guadagno seconded the motion, and the following roll call vote was taken:

AYES:
Councilman Guadagno
Councilman Napoliello
Councilman Tkacs
Deputy Mayor Loveys
Mayor Forstenhausler

ABSENT:
Councilwoman Carey
Councilwoman Veech (arrived at 6:20 p.m.)

NAYS: None

H. OPEN REGULAR MEETING

1. Call to Order

A regular meeting of the Randolph Township Council was called to order at 6:45 p.m. by Mayor Forstenhausler. This meeting is held pursuant to the New Jersey Open Public Meetings Act. Adequate notice of the meeting has been provided by posting written notice of the time, date, location and to the extent known, the agenda of the meeting in Randolph Township. This notice was posted on the Bulletin Board within Town Hall, it was filed with the Township Clerk, and it was provided to those persons or entities requesting notification. Notice was also provided to the Randolph Reporter and the Morris County Daily Record on November 17, 2017 by emailing them the annual resolution adopted by the Council on October 10, 2017. The annual resolution, which included this meeting date, was advertised in the Randolph Reporter, the official newspaper of the Township of Randolph on November 23, 2017, and in the Daily Record on November 21, 2017.

2. Roll Call

PRESENT:
Councilman Guadagno
Councilman Napoliello
Councilman Tkacs
Councilwoman Veech
Deputy Mayor Loveys
Mayor Forstenhausler

ABSENT: Councilwoman Carey

Also present: Manager Mountain and Ed Buzak of the Law Offices of Edward Buzak.

3. Pledge of Allegiance

Mayor Forstenhausler led the Pledge of Allegiance.

I. MANAGER’S REPORT

Manager Mountain reported:

He and Russ Newman met with Phil Sheehy, the Chair of the new Trails Advisory Committee, to review the Trails Master Plan and the first year goals for the Trails Committee. Establishing a “friends of the trails” program and protocol for the same, implementing the trail marking system, and establishing subcommittee structure for the committee are all among the early priorities. He felt that Phil has a great vision for the committee and will be an excellent chair for the group; he is looking forward to working with him and the committee.
He and Darren Carney met with David Steiger, one of the owners of the former K-Mart Plaza, and his contractor to review the progress on the facade and site improvements. The work is coming along very nicely and should be completed this spring. David shared the design drawings for the signs along with other site improvements, all of which are very nice and should greatly enhance the look of the plaza. David advised that he expects to have new tenants in the vacant space near the Salus Per Aqumm Spa in the coming months. He continues to work on a deal for an anchor tenant, but has nothing yet to announce.
EA Porter Update—a meeting is scheduled for early March with the EA Porter—Bennett Avenue Remediation Project team, including representatives from Habitat for Humanity to finalize the specifications for the site improvement phase of the project. The specifications are anticipated to be finalized in the next two months in order to award a contract for the project by later in the spring.

Councilwoman Veech asked for an update on the cell tower. Manager Mountain replied that the township needs to contact the tower company again; they last spoke with them in December. There was an indication that there was interest from AT&T to complement the existing interest with Verizon; Verizon has not yet signed an agreement with the township or the tower company. It was thought that possibly having a second bidding process in which AT&T, if they were interested, would be able to submit an agreement to lease the site, might spur one of them to sign. Once a communication company is willing to locate on the site, the project is ready to begin. Mayor Forstenhausler asked for confirmation that a bid was awarded to build the tower. Manager Mountain explained that the bid was awarded to the contractor to build the tower, but he has the right to have a co-locator on there. The co-locator has not signed with him or the township, even though in that same bid process, Verizon bid to co-locate on the tower. However, Verizon has not yet signed the lease. Mayor Forstenhausler asked if there was a time limit. The Manager explained that the timing begins once the lease is signed.

Councilman Napoliello asked if there was an update on Wawa. Manager Mountain replied that the Wawa hearing date for February has been postponed. Wawa postponed the hearing in order to address issues related to the application that were raised by the Engineering Department and others. At this time, there was no scheduled hearing date.

J. PUBLIC HEARING

1. Mac Spar Drive Sewer Extension Assessments Hearing—Confirmation of Tax Assessor’s Report and Resolution No. R-46-18 Confirming Assessments

Manager Mountain explained that the process for the special assessment began years ago, when residents on Mac Spar Drive petitioned the township to undertake a sewer improvement project. An ordinance was adopted in 2010 that established the funding through special assessment. In 2017 the project was completed; the final costs of the project were certified in October 2017. The cost came in as estimated, at $342,139.22. The Tax Assessor completed his report in November 2017; his report was adopted by the Tax Assessment Commissioners at a public hearing on December 11, 2017. The assessment for each of the 18 benefitting properties is $19,007.73; it will be 10 installments of $1,900.77. The assessment was communicated to the property owners through certified letters and the public hearing process. The remaining step is for the Council to conduct a public hearing on the proposed assessment; the public hearing was properly advertised for this meeting, February 1, 2018 at 7:00 p.m.

Mayor Forstenhausler opened the meeting to the public for comment. Seeing no one from the public, the public hearing was closed.

Councilwoman Veech stated that she was happy that the residents were pleased with the results; she thanked those involved in the assessment process.

Manager Mountain thanked Trina Mitsch and Myra Sesko, the assessment commissioners, as well as the Tax Assessor Glen Sherman and Engineer Ralph Carchia for their work on the project assessment.

Councilman Guadagno made a motion to approve Resolution No. R-46-18. Councilwoman Veech seconded the motion, and the following roll call vote was taken:

AYES:
Councilman Guadagno
Councilman Napoliello
Councilman Tkacs
Councilwoman Veech
Deputy Mayor Loveys
Mayor Forstenhausler

ABSENT: Councilwoman Carey

NAYS: None

R-46-18

WHEREAS, the Township of Randolph adopted Ordinance No. 4-10, “An Ordinance of the Township of Randolph Providing for the Mac Spar Drive Sewer Line Extension in the township of Randolph, Appropriating the Sum of $345,000 and Directing the Special Assessment of the Cost Thereof”; and

WHEREAS, on October 6, 2017, the Engineering Administrator, Ralph Carchia, certified all project costs and a copy of the certification was provided to the Board of Assessors (“Board”); and

WHEREAS, the Board considered all information, examined the work; and

WHEREAS, the public hearing with appropriate notice as required under applicable statues was held by the Board on December 11, 2017, in accordance with N.J.S.A. 40:56-25; and

WHEREAS, the Tax Assessor along with the Board provided a report dated November 2, 2017, to the Township Manager, Steve Mountain, and voted to certify to the Township Mayor and Council the report and the assessments for the benefits contained therein; and

WHEREAS, on February 1, 2018, the Township Mayor and Council, pursuant to N.J.S.A. 40:56-30, held a public hearing with adequate notice and desires to approve the report and confirm the assessments on the properties benefited by the project.

NOW THEREFORE, BE IT RESOLVED, by the Governing Body of the Township of Randolph, County of Morris, State of New Jersey as follows:

The report of the Board of Assessors of the Township for the Mac Spar Drive Sewer Project is hereby approved, adopted and confirmed and the assessments for the benefits derived as contained therein are hereby approved, adopted, confirmed, certified and imposed upon the properties benefited by and from the Project as stated below:
Total Cost $342,139.22
To Be Assessed to Each of the 18 Properties $19,007.73
The foregoing adoption and confirmation is final and conclusive and appeals may be taken therefrom pursuant to N.J.S.A. 40:56-54 et seq.
The Township Clerk and Tax Collector are hereby authorized and directed to undertake all actions to impose and collect the assessments from the properties benefited from the Project as set forth in the report confirmed under this resolution.
Any assessments imposed under this resolution may be paid by the owner of the property benefited therefrom in 10 equal annual installments of $1,900.77 in accordance with N.J.S.A. 40:56-35.
All other officers and employees of the Township are hereby authorized and directed to take any and all steps necessary to effectuate the purposes of this resolution and to impose the assessment for the benefits derived from the construction of the Project on the properties benefited therefrom, all as set forth in the report as adopted, approved and confirmed herein.
This Resolution shall take effect immediately.

K. COMBINED ACTION RESOLUTIONS

The Council had no questions about any of the Combined Action Resolutions.

1. Authorizing Release of Police Detail Escrow to Randolph Education Foundation—$802.70

R-47-18

WHEREAS, the Finance Department received escrow funds for Police Detail.

WHEREAS, the Detail work has been completed.

THEREFORE, BE IT RESOLVED by the Mayor and Council of the Township of Randolph, Morris County, New Jersey that it is recommended by the Finance Department that the escrow funds for the following amounts be refunded:

Randolph Education Foundation $802.70

2. Authorizing Release of Police Detail Escrow to SDC Cable—$435.00

R-48-18

WHEREAS, the Finance Department received escrow funds for Police Detail.

WHEREAS, the Detail work has been completed.

SDC Cable $435.00

3. Authorizing Release of Police Detail Escrow to Della Pello Paving—$43.50

R-49-18

WHEREAS, the Finance Department received escrow funds for Police Detail.

WHEREAS, the Detail work has been completed.

Della Pello Paving $43.50

4. Refund Tax Sale Certificate #17-27 for Block 184, Lot 1.13, 113 Boulder Ridge Dr. to Jing Yang—$1,313.55

R-50-18

WHEREAS, Tax Sale Certificate #17-27 held by Jing Yang, and assessed to Amaro, Cary Ann known as, Block 184, Lot 1.13 and also known as 113 Boulder Ridge Dr., and;

WHEREAS, the above mentioned Tax Sale Certificate has been redeemed by Cary Ann Amaro owner of said property. The redemption includes principal and interest in the amount of $513.55 and the return of a premium in the amount of $800.00.

NOW, THEREFORE, BE IT RESOLVED, by the Mayor and Council of the Township of Randolph, County of Morris, that the Treasurer be instructed to refund the total amount of $1,313.55 to Jing Yang, 628 N Butrick St., Waukegan, IL 60085 the lien holder of Tax Sale Certificate #17-27.

5. Refund Tax Sale Certificate #2064 for Block 123, Lot 1 for 30 Musiker Avenue to Ridgeback Ventures, LLC—$7,633.44

R-51-18

WHEREAS, Tax Sale Certificate #2064 held by Ridgeback Ventures LLC, and assessed to J & J Estates LLC known as, Block 123, Lot 1 and also known as 30 Musiker Ave., and;

WHEREAS, the above mentioned Tax Sale Certificate has been redeemed by Land Quest Title representing the sale of said property. The redemption includes principal and interest in the amount of $7,633.44.

NOW, THEREFORE, BE IT RESOLVED, by the Mayor and Council of the Township of Randolph, County of Morris, that the Treasurer be instructed to refund the total amount of $7,633.44 to Ridgeback Ventures, LLC, PO Box 503, Mt. Freedom, NJ 07970 the lien holder of Tax Sale Certificate #2064.

6. Refund Tax Sale Certificate #17-18 for Block 119, Lot 146, 20 Bragman Road to Philip and Maureen Braunstein—$2,939.82

R-52-18

WHEREAS, Tax Sale Certificate #17-18 held by TFS cust for FIG Capital Investment NJ13, LLC, and assessed to Braunstein, Philip/Maureen known as, Block 119, Lot 146 and also known as 20 Bragman Rd., and;

WHEREAS, the above mentioned Tax Sale Certificate has been redeemed by Title on Demand representing the sale of said property. The redemption includes principal and interest in the amount of $839.82 and the return of a premium in the amount of $2,100.00.

NOW, THEREFORE, BE IT RESOLVED, by the Mayor and Council of the Township of Randolph, County of Morris, that the Treasurer be instructed to refund the total amount of $2,939.82 to TFS cust for FIG Capital Investment NJ13, LLC, PO Box 54472, New Orleans, LA 70154 the lien holder of Tax Sale Certificate #17-18.

7. Release of Soil Movement Performance Bond Totaling $104,461.09 and the Cash Bond Totaling $2,000.00 Plus Accrued Interest for Block 101, Lots 22.01 and 22.02 to the Pulte Group—Kensington Square

R-53-18

WHEREAS, the Engineering Department has received a request from the Pulte Group, for the release of a soil movement bond posted to ensure the completion of all soil movement associated with Block 101, Lots 22.01 and 22.01 and;

WHEREAS, the soil movement guarantee consisted of a performance bond, No. 764828S, issued by Developers Surety and Indemnity Company, in the amount of $104,461.09 and a cash bond in the amount of $2,000 which was received and deposited with the Finance Department on January 12, 2016 and;

WHEREAS, the Engineering Department has inspected the property, and found that all soil movement work has been satisfactorily completed and no maintenance guarantee is required.

NOW THEREFORE, BE IT RESOLVED by the Mayor and Council of the Township of Randolph, County of Morris, State of New Jersey that it is recommended by the Township Engineer that the soil movement performance bond, No. 764828S, issued by Developers Surety and Indemnity Company, in the amount of $104,461.09, and the soil movement cash bond in the amount of $2,000, plus accrued interest, be released, to the Pulte Group, 150 Allen Road, Suite 303, Basking Ridge, New Jersey 07920.

8. Authorizing Release of Police Detail Escrow to RTSP—$1,348.50

R-54-18

WHEREAS, the Finance Department received escrow funds for Police Detail.

WHEREAS, the Detail work has been completed.

RTSP $1348.50

9. Release Road Opening Cash Bond to Connect to the Township Water Service at Block 122, Lot 1, 2 Phyllis Place to Miriam Feldmar—$500.00

R-55-18

WHEREAS, the Engineering Department has received a request from Miriam Feldmar for the release of a $500.00 cash road opening bond posted for the purpose of connecting to the township water service at 2 Phyllis Place, Randolph, NJ, BL 122/L 1; and

WHEREAS, the road opening bond consisted of a $500.00 cash bond, which was received and deposited with the Finance Department on September 15, 2017; and

WHEREAS, the Applicant was required to post this cash bond to guarantee the connecting to the township water service at 2 Phyllis Place Randolph, NJ within the Township Right of Way; and

WHEREAS, the Engineering Department has inspected the road opening work, and found it to be acceptable.

NOW THEREFORE, BE IT RESOLVED by the Mayor and Council of the Township of Randolph, County of Morris, State of New Jersey that it is recommended by Raffaele Carchia, Engineering Administrator that the cash road opening bond in the amount of $500.00 be refunded to Miriam Feldmar at 2 Phyllis Place, Randolph NJ 07869.

10. Authorizing a Refund of a Portion of a $820.00 Registration Fee for Summer Day Camp to BreAnne Gillespie—$795.00

R-56-18

WHEREAS, BreAnne Gillespie registered her child for Summer Day Camp program and paid the fee of $820.00; and

WHEREAS, her child will not be attending Summer Day Camp as she registered her child for the incorrect camp.

NOW, THEREFORE, BE IT RESOLVED by the Mayor and Council of the Township of Randolph, County of Morris, State of New Jersey that it is recommended by Russ Newman, Director of Parks, Recreation and Community Services that $795.00 be refunded to BreAnne Gillespie, 19 Black Birch Dr, Randolph, NJ 07869.

11. Resolving Certain Litigation. Rescinding Resolution No. 307-17, Rejecting the Bid of J. Fletcher Creamer & Sons, Inc. for MCCPC Contract 26 and Reconfirming the Award of Contract 26 to Road Safety Systems

R-57-18

WHEREAS, the Township of Randolph (“Township”) on behalf of the Morris County Cooperative Pricing Council (“MCCPC”) solicited bids for Contract #26 (Beam Guide Rail & Safety Ends-installed); and

WHEREAS, bids were received on October 5, 2017 in accordance with the appropriate advertisement under the Local Public Contracts Law; and

WHEREAS, three bids were received; and

WHEREAS, by Resolution No. 307-17, adopted on November 16, 2017, (“Prior Resolution”) the bid of the apparent low bidder, J. Fletcher Creamer & Sons, Inc. (“JFC”) was rejected and the Contract awarded to the next lowest responsive and responsible bidder, Road Safety Systems (“RSS”); and

WHEREAS, J. Fletcher Creamer & Sons, Inc. instituted litigation against the MCCPC and Road Safety Systems, challenging the rejection of their bid for Contract #26, under Docket No. MRS L 002613-17 (the “Litigation”); and

WHEREAS, all parties to the Litigation have been able to amicably resolve the litigation and confirm the award of Contract #26 to RSS.

NOW, THEREFORE, BE IT RESOLVED, by the Township Council of the Township of Randolph, County of Morris, State of New Jersey, on behalf of the Morris County Cooperative Pricing Council as follows:

That portion of the Prior Resolution, citing the basis for the rejection of the bid of JFC as being unbalanced, be and the same is hereby rescinded and superseded by the provisions of Section 2 immediately following this Section 1.
The bid of J. Fletcher Creamer & Sons, Inc. is hereby rejected, based upon a material defect of conditioning its bid on the inclusion of a response time of twenty (20) days, which is in excess of the maximum fifteen (15) days set forth in the Bid Specifications.
The award of Contract #26 to RSS be and the same is hereby confirmed, reconfirmed and acknowledged for the period beginning January 1, 2018 and ending December 31, 2018.
This Resolution is contingent upon JFC not challenging the rejection of its bid as set forth in Section 2 above and the Litigation being dismissed by consent, with prejudice and without costs as it relates to all parties.
This Resolution shall take effect immediately.

12. Raffle License, Bingo, Gottesman RTW Academy Parents Association, on Thursday, March 15 from 8:00 p.m. to 9:00 p.m. at Gottesman Academy, 146 Dover Chester Road, Randolph, NJ

13. Raffle License, Tricky Tray, Gottesman RTW Academy Parents Association, on Thursday, March 15 from 8:00 p.m. to 9:00 p.m. at Gottesman Academy, 146 Dover Chester Road, Randolph, NJ

Councilman Guadagno made a motion to approve the Combined Action Resolutions. Deputy Mayor Loveys seconded the motion, and the following roll call vote was taken:

AYES:
Councilman Guadagno
Councilman Napoliello
Councilman Tkacs
Councilwoman Veech
Deputy Mayor Loveys
Mayor Forstenhausler

ABSENT: Councilwoman Carey

NAYS: None

L. UPCOMING EVENTS

Morris County Chamber of Commerce, 97th Annual Meeting Luncheon, Hanover Marriott, 1401 Rte. 10 E., Whippany, on Friday, February 2nd from 11:00 a.m. - 1:30 p.m.—registration required
Council Only—Randolph Rescue Squad 50th Annual Installation Dinner Dance at Zeris Inn on February 3rd from 6:00 p.m. - 11:00 p.m. RSVP by 1/29
Budget Meeting at Town Hall, Saturday, February 10th at 8:30 a.m.
Randolph Area Chamber of Commerce Monthly Networking Luncheon at LaStrada Restaurant, February 15th from 11:45 a.m. - 1:15 p.m.
Morris County League of Municipalities—Meeting/Buffet—State of the State with Michael Darcy, Executive Director of NJLM—Birchwood Manor, February 21st at 5:15 p.m.

M. ORDINANCES: SECOND READING/PUBLIC HEARING

1. Ordinance 01-18: Calendar Year 2018 Ordinance to Exceed Municipal Budget Appropriation Limits and to Establish a Cap Bank (N.J.S.A. 40A:4-45.15a et seq.)

BE IT RESOLVED, that an Ordinance entitled “CALENDAR YEAR 2018 ORDINANCE TO EXCEED MUNICIPAL BUDGET APPROPRIATION LIMITS AND TO ESTABLISH A CAP BANK (N.J.S.A. 40A:4-45.15a et seq.)” be read by title on second reading and a hearing held thereon.

Manager Mountain explained that this is the annual Ordinance. It allows for the flexibility in the budget process with regard to the budget cap.

OPEN TO THE PUBLIC

Seeing no one from the public, the public portion was closed.

BE IT RESOLVED, that an Ordinance entitled, “CALENDAR YEAR 2018 ORDINANCE TO EXCEED MUNICIPAL BUDGET APPROPRIATION LIMITS AND TO ESTABLISH A CAP BANK (N.J.S.A. 40A:4-45.15a et seq)” be passed on final reading and that a Notice of Final Passage of said Ordinance be published in the official designated newspaper according to law.

Councilwoman Veech made a motion to adopt the Ordinance. Councilman Napoliello seconded the motion, and the following roll call vote was taken:

AYES:
Councilman Guadagno
Councilman Napoliello
Councilman Tkacs
Councilwoman Veech
Deputy Mayor Loveys
Mayor Forstenhausler

ABSENT: Councilwoman Carey

NAYS: None

2. Ordinance 02-18: Ordinance Accepting Temporary Construction Easements Over Portions of Block 103, Lots 11 and 21 on the Official Tax Map of the Township of Randolph

BE IT RESOLVED, that an Ordinance entitled “ORDINANCE ACCEPTING TEMPORARY CONSTRUCTION EASEMENTS OVER PORTIONS OF BLOCK 103, LOTS 11 AND 21 ON THE OFFICIAL TAX MAP OF THE TOWNSHIP OF RANDOLPH” be read by title on second reading and a hearing held thereon.

Manager Mountain explained that this ordinance accepts two temporary easements for the Butterworth III project.

OPEN TO THE PUBLIC

Seeing no one from the public, the public portion was closed.

BE IT RESOLVED, that an Ordinance entitled “ORDINANCE ACCEPTING TEMPORARY CONSTRUCTION EASEMENTS OVER PORTIONS OF BLOCK 103, LOTS 11 AND 21 ON THE OFFICIAL TAX MAP OF THE TOWNSHIP OF RANDOLPH” be passed on final reading and that a Notice of Final Passage of said Ordinance be published in the official designated newspaper according to law.

Councilman Guadagno made a motion to adopt the Ordinance. Deputy Mayor Loveys seconded the motion, and the following roll call vote was taken:

AYES:
Councilman Guadagno
Councilman Napoliello
Councilman Tkacs
Councilwoman Veech
Deputy Mayor Loveys
Mayor Forstenhausler

ABSENT: Councilwoman Carey

NAYS: None

3. Ordinance 03-18: An Ordinance Accepting Sanitary Sewer Easements Over Portions of Block 103, Lots 11 and 21 on the Official Tax Map of the Township of Randolph

BE IT RESOLVED, that an Ordinance entitled “AN ORDINANCE ACCEPTING SANITARY SEWER EASEMENTS OVER PORTIONS OF BLOCK 103, LOTS 11 AND 21 ON THE OFFICIAL TAX MAP OF THE TOWNSHIP OF RANDOLPH” be read by title on second reading and a hearing held thereon.

Manager Mountain explained that this ordinance accepts the permanent sanitary sewer easements needed for the Butterworth III project to allow any future necessary maintenance.

OPEN TO THE PUBLIC

Seeing no one from the public, the public portion was closed.

BE IT RESOLVED, that an Ordinance entitled “AN ORDINANCE ACCEPTING SANITARY SEWER EASEMENTS OVER PORTIONS OF BLOCK 103, LOTS 11 AND 21 ON THE OFFICIAL TAX MAP OF THE TOWNSHIP OF RANDOLPH” be passed on final reading and that a Notice of Final Passage of said Ordinance be published in the official designated newspaper according to law.

Councilman Guadagno made a motion to adopt the Ordinance. Councilwoman Veech seconded the motion, and the following roll call vote was taken:

AYES:
Councilman Guadagno
Councilman Napoliello
Councilman Tkacs
Councilwoman Veech
Deputy Mayor Loveys
Mayor Forstenhausler

ABSENT: Councilwoman Carey

NAYS: None

N. DISCUSSION ITEMS

1. Calais Park Naming Process

Manager Mountain reported that the steering committee working on the park’s design met. It was decided that a name for the park should be determined before breaking ground. The committee discussed parameters; those include, avoiding names associated with individuals, names that might be confused with other locations in the township or region, and names associated with a particular area of the township. The committee felt that if the Council considered the recommended names, they would then be put out to the community via various communication mediums in order for them to vote. There would also be a write-in option. The three recommended names were Dawson Brook Park, Liberty Park, and Calais Park. The Manager asked the Council if they were comfortable with those three names going out for consideration, and if they had any other suggestions. He also asked for guidance as to whether to open the process to a community poll.

Mayor Forstenhausler asked Council members for their input.

Councilman Guadagno felt the naming process should be open to the community; he preferred Calais Park.

Councilman Napoliello agreed that the community should be involved; he preferred Liberty Park.

Councilman Tkacs agreed with the others about community involvement, and also felt there should be a write-in option.

Councilwoman Veech agreed with the others about community involvement and the write-in option; she felt any of the three names were good.

Deputy Mayor Loveys agreed with all, provided there were parameters as to how it was weighed.

Mayor Forstenhausler agreed with all; he proposed Randolph Veterans Park. Manager Mountain asked if the Council members were agreeable to include it as a fourth option. Councilman Guadagno did not agree, since he felt it would be confusing with the VFW post on Carrell Road. Deputy Mayor Loveys stated that he did not have a problem with the name being included as a fourth option; however, he would like to see a memorial in the park dedicated to veterans. The general consensus was that adding Randolph Veterans Park as a fourth option was okay. The survey will be distributed via news outlets and the township communication mediums.

2. Manager’s Goals for 2018

Manager Mountain distributed a memo with his goals to the Council and public. Below is the entire list; however, those he discussed are identified with an arrow.

>2018 Budget—he looked forward to the challenge of preparing the 2018 budget. His goals for this year’s process remain consistent with prior years, including establishing a spending plan that balances the community’s short and long term needs, minimizing tax impact, and maintaining the township’s AAA bond rating.
>90 Acres/Calais Park—he will be working with the design professional, staff, and the project steering committee to complete the bidding process and overseeing the successful contractor’s construction of this new park facility. The goal is to have the project completed by the end of 2018.
>Water & Sewer Improvements—the bidding process for the Butterworth Phase III project is currently underway; award of the contract for the project is expected in March. He will also be working with the Engineering staff to oversee the completion of the Schuman Place and Woodlawn Terrace sewer extension project. Work has begun on the design for the replacement of the Meadowbrook Road water main; he will be coordinating with Engineering on the construction of the first phase of this three phase project. In addition, he will be working with the infrastructure committee to further advance the long range plan for the water system.
EA Porter Site Remediation—the goal is to have the contract awarded for the site redevelopment phase of the project by late winter 2018, and a contract awarded allowing the successful bidder to begin the site work by spring 2019. Construction work/environmental testing is anticipated to continue into 2019.
Economic Development—he will be collaborating with the Economic Development Committee and Darren Carney on a number of ongoing economic development initiatives including the new Randolph Local website, the development of an economic development webpage for the Randolph Township website, and expanded outreach efforts to support the Randolph business community. He will also continue to support several pending development/redevelopment projects in the community, including the Shoppes at Randolph, Mark’s Corner and former Kmart plaza properties.
>Implementation Trail Master Plan—the Trail Master Plan was completed and accepted by the Council at the end of 2017; the new Trail Advisory Committee was appointed. He will be working throughout 2018 with the committee and staff to advance the first year goals of the Trails Master Plan.
Cell Tower—a contract was awarded to construct the cell tower on the municipal building property. The project has been held up by Verizon Wireless’ delay in executing a co-location agreement. He will continue efforts with the tower development company to solicit action by Verizon Wireless. He will also be planning for a new bid process aimed at attracting other wireless carriers to sign co-location agreements. Through these stated actions, it is his goal to move the project towards construction by the end of 2018.
Employee Negotiations—he initiated negotiations with the Teamster’s Union, Randolph Supervisory Employee Association (RSTEA) and Randolph Employee Association (RTEA) on new collective bargaining agreements. His goal is to have all three contract negotiations completed and new agreements executed by the early part of 2018.
Morris County—the timetable for Morris County’s Combs Hollow Road bridge replacement project was delayed by the State Historic Preservation Office review of the project plans. The project is scheduled to begin in 2018; he will be coordinating with the County Engineering department and will keep the Council posted as the project moves forward. He will also be working with the County on the design work for the improvements planned for the Center Grove—Quaker Church intersection scheduled to be installed in 2020.
>Freedom Park New Turf Field/Turf Field Replacement Project—this project is scheduled to break ground in June and to be completed in the early fall. He will be working closely with the Engineering and Recreation departments to ensure the project is completed on time and within budget.
Shongum Lake Dredging Project—in June 2017 the Council approved partnering with the Shongum Lake Homeowner’s Association (SLHOA) on a loan application for a partial dredging of Shongum Lake. In October 2017 notification was received advising the loan for the project has received preliminary approval; final approval is anticipated in 2018. Conditioned upon the SLHOA demonstrating a 2/3 majority of support by their membership, the project will move ahead in 2018 as a special assessment project. He will be working with the Council, SLHOA leadership, and staff to complete the necessary procedural steps for the project to move forward.
>Retaining Wall Improvements—the revised approach to the wall replacement was approved by the Council in 2015, and the first walls were successfully replaced during the course of the past couple of years. Construction on the next phase of this long-range project will begin in early 2018. He will work closely with the Council Work Group and staff to complete the next phase of the project.
>Public Transportation/Commuter Assistance Study—working in conjunction with the non-profit, Transoptions, he plans to initiate a study of the community’s public transportation and commuting needs/challenges with the goal of establishing possible solutions that could be implemented through a partnership with Morris County, a non-profit organization, or the private sector.
NJDOT/Route 10—the planned improvements for the Route 10 intersections in Randolph are still a few years out, but he will work with staff and the Council to maintain communications with the NJDOT to ensure the township’s input on the project is reflected in the final design plan.
Municipal Building—he will be working with staff and a design consultant to complete a spatial analysis of the police headquarters, which is expected to be completed by the year’s end. The results of the study will be used to determine if the future space needs of the department can be accommodated by a redesign of the existing space.
Municipal Phone System—he has assembled a team of staff to review present and future telecommunication needs. In the coming year he plans to work with this team to identify a reliable consultant to assist with the assessment and to identify options for upgrading the township’s current phone system.
>Affordable Housing—he will be working with the Council, the Township Attorney and staff to continue to support the township’s position in the court’s ongoing Affordable Housing Declaratory Judgment action anticipated in 2018.

Councilman Guadagno noted that the municipal phone system is outdated. The Manager explained that he developed a team of his staff to complete an assessment of the system and the options available to replace it; they will also utilize an outside consultant since it has become a highly specialized field, which is much more computerized. Councilman Guadagno was most frustrated by the way the system shows up on caller ID with the main phone number instead of the number from which the person at the municipal building called.

OPEN TO THE PUBLIC (added-not on agenda)

Mayor Forstenhausler opened the meeting to the public.

Seeing no one from the public, the public portion was closed.

COUNCIL COMMENTS (added-not on agenda)

Councilman Tkacs attended the Wildlife Committee meeting; they did not yet have the specific numbers for the deer hunt, but the number of deer herds statewide is down. The group mentioned seeing fishers recently; they are not really known for being in New Jersey.

Councilwoman Veech reported that the first meeting on the community garden will be held on February 20th at the community center; it is open to the public. Russ Newman will advertise it on various media outlets.

Mayor Forstenhausler attended the ribbon cutting for Primrose School on January 20th; he felt it was a very nice school. He also reported that he and other Council members attended the Ironia Company No. 4 annual dinner at Picatinny; it was a good event and well attended.

O. EXECUTIVE SESSION

Councilman Napoliello made a motion to move into Executive Session at 7:35 p.m. Councilman Guadagno seconded the motion, and the following roll call vote was taken:

AYES:
Councilman Guadagno
Councilman Napoliello
Councilman Tkacs
Councilwoman Veech
Deputy Mayor Loveys
Mayor Forstenhausler

ABSENT: Councilwoman Carey

NAYS: None

WHEREAS, Section 8 of the Open Public Meetings Act, Chapter 231, P.L. 1975 (N.J.S.A. 10:4-12) permits the exclusion of the public from a meeting under certain circumstances; and

WHEREAS, this public body is of the opinion that such circumstances presently exist.

NOW, THEREFORE, BE IT RESOLVED by the Mayor and Council of the Township of Randolph, in the County of Morris, and State of New Jersey, as follows:

1. The public shall be excluded from the Executive portion of the meeting.

2. The general nature of the subject matter to be discussed is as follows:

Township Manager’s Compensation

3. As nearly as now can be ascertained, the matter or matters to be discussed at this time will be disclosed to the public at such time and under such circumstances as are prescribed by law.

4. At the conclusion of the Executive Session, the Council will reconvene in public session for the purpose of taking formal action.

Councilman Napoliello made a motion to close the Executive Session at 8:00 p.m. Councilman Tkacs seconded the motion, and the following roll call vote was taken:

AYES:
Councilman Guadagno
Councilman Napoliello
Councilman Tkacs
Councilwoman Veech
Deputy Mayor Loveys
Mayor Forstenhausler

ABSENT: Councilwoman Carey

NAYS: None

P. ADJOURN MEETING

Councilwoman Veech made a motion to adjourn the meeting at 8:00 p.m. Councilman Guadagno seconded the motion, and the following roll call vote was taken:

AYES:
Councilman Guadagno
Councilman Napoliello
Councilman Tkacs
Councilwoman Veech
Deputy Mayor Loveys
Mayor Forstenhausler

ABSENT: Councilwoman Carey

NAYS: None