All meeting minutes posted on the township website are unofficial minutes. Official copies of minutes may be obtained from the township clerk.

Minutes: February 2, 2017

A. OPENING OF BUDGET MEETING

1. Call to Order

A budget meeting of the Randolph Township Council was called to order at 5:00 p.m. by Mayor Carey. This meeting is held pursuant to the New Jersey Open Public Meetings Act. Adequate notice of the meeting has been provided by posting written notice of the time, date, location and to the extent known, the agenda of the meeting in Randolph Township. This notice was posted on the Bulletin Board within Town Hall, it was filed with the Township Clerk, and it was provided to those persons or entities requesting notification. Notice was also provided to the Randolph Reporter and the Morris County Daily Record on December 2, 2016 by emailing them the annual resolution adopted by the Council on December 1, 2016. The annual resolution, which included this meeting date, was advertised in the Randolph Reporter, the official newspaper of the Township of Randolph, on December 8, 2016, and the Daily Record on December 6, 2016.

2. Roll Call

PRESENT:
Councilman Guadagno
Councilman Loveys
Councilman Napoliello
Councilman Tkacs
Councilwoman Veech
Deputy Mayor Forstenhausler
Mayor Carey

Also present: Township Manager Mountain, Darren Maloney, David Stokoe, and Mark Caputo

3. Pledge of Allegiance

Mayor Carey led the Pledge of Allegiance.

B. OPEN TO THE PUBLIC

Judith Stewart of 114 Everdale Road commented on the Library Director’s replacement not yet being hired.

Seeing no one further from the public, the public portion was closed.

C. BUDGET PRESENTATION

1. Police Department—Chief David Stokoe

Chief Stokoe presented the following related to the operating budget:

Supplies—increased by $5,000; this is for purchases that do not fall under other specific items or for unexpected purchases. The most significant reasons for the increase are fire arms and ammunition, and the patrol rifles that are currently in the patrol vehicles. The patrol rifles are still relatively new, but he wants officers to be familiar with both the optic and the iron sights; the budget is for the cost of the ammunition for the rifles.
Travel Conference—there is a decrease of $800 since the NJ Accreditation Conference was removed this year. The accreditation managers attend quarterly maintenance meetings to alleviate the need to attend the conference this year.
Police Uniforms—increased by $1,200; this is attributed to the collective bargaining agreements that were recently put in place. The increase is for the clothing allowance for the Detective Bureau in 2017. There is a slight increase in the uniform replacement line item for officers in need.
Security System Maintenance—there is a decrease of $1,500. This is generally supplemented through the town maintenance line item, therefore, these funds have not been used recently for this. The Police Department must now maintain that security system, which is increasingly more important with the move to the county communication center. The department is currently in the midst of an upgrade to the security system. Since it is a new system, it will be under warranty.
Attorney General Third Party Services—there is a decrease; he recommends eliminating this line item. It used to be used for transcription services, but it has not been used in years.
Contractual Computer System Services—increased by $1,000. This was decreased last year by a few thousand after the department switched to the county records management system. With other new technologies and computer systems, there is a need to increase this to cover the cost of the other contractual agreements.

Councilman Guadagno asked for clarification on the e-tickets. Chief Stokoe explained that the department has moved to the electronic ticket system within the cars. The cars have printers hooked up to the computer; the officers have the ability to complete the summons on the computer and then print a copy for the court, for the officer, and for the violator. It can be done one of two ways, either purchase the equipment up front out of this line item and then pay $1.50 per summons once you own it; however, if the equipment is not purchased up front, the cost is $3.00 per summons until the system is paid off and then it decreases to $1.50. The Chief felt the best way was to pay for the system up front.

Councilman Guadagno also asked for clarification on the other supplies increasing. Chief Stokoe explained that they had some surplus ammunition, but it has now caught up.

Councilman Tkacs asked for clarification on the bail reform. Manager Mountain explained that there is a new state-wide initiative requiring 24 hour turn around on individuals being processed. Chief Stokoe explained the details of the new legislation related to anyone placed under arrest. This process could significantly increase overtime since it could require officers to potentially monitor the arrested individual for a longer period of time, and to transport them to the correctional facility; the arresting officers need to have reports completed and sent to the Prosecutor’s Office. Since this is new, it is hard to determine the impact on the organization; the impact will fluctuate from year to year based on how busy the department is. Manager Mountain explained that they tried to determine a number, but it was just an educated guess. They kept bail reform overtime separate from other overtime in order to track it.

Councilwoman Veech asked for clarification on the legal services. Manager Mountain explained that it covers the labor counsel for police matters; they handle discipline matters and contractual matters, and it is on a retainer basis.

Councilwoman Veech also asked for clarification on the budgeted amount for overtime, and if the entire budget was used in 2016. Darren Maloney replied that the budgeted amount of overtime in 2016 was not all spent. Chief Stokoe reported that the overtime came in extremely low; although he was very proud of that accomplishment, he stated that it will be very hard to accomplish it again. Councilman Guadagno commented that the Council was told the overtime would go down once more officers were hired, and it has not. Manager Mountain explained that the number was not accurate; Darren Maloney added that it was currently $257,000, but it will go up a couple of thousand dollars more. Chief Stokoe stated that, when they discussed overtime, he explained that having more officers would not necessarily going to effect the overtime, and that the township would have to hire significantly more officers in order to make a dent in the overtime. He explained that 36 officers is a bare bones minimum of running the department; it does not really allow for unpredictable things that come up during the year, such as injuries and weather. Manager Mountain agreed with the Chief’s assessment, and felt that 2016 was on the lower end, and the budgeted amount is on the higher end. The Manager added that in case bail reform changes to a state mandate/state pay activity, he wants to be tracking the expenditure.

Councilman Guadagno noted that there has been a secretary vacancy for a couple of years, and asked if that was going to be filled. Chief Stokoe replied that there is a need for the position; they have worked hard at trying to fill it. There were three candidates that he and the Manager had identified and made offers to, and all three did not pass the background check. The last quarter of the year they were unable to focus on hiring due to being out of the building and preparing for recertification; they will be initiating the process in the coming weeks.

Councilwoman Veech asked what the revenue was from. Manager Mountain and Darren Maloney will look into it, and let the Council know. Councilman Guadagno asked if the court revenue had increased in 2016; Manager Mountain replied that the court revenue was down. Councilman Guadagno asked about the number of summonses issued; Manager Mountain replied that the number of warnings issued was up, but the number of summonses was down compared to the prior year.

Councilman Guadagno noted that the line item for dispatch increased, and asked what type of control the Chief has over that item. Manager Mountain explained that it is a contractual item, the controls are that at any given time the township could look at other options. However, the proportional changes in the contract are very small compared to other dispatching contracts that he has seen.

Chief Stokoe presented the following related to the capital improvement budget:

Body Worn Cameras—2017 will begin the budgeting process for body worn cameras, with the hope of implementing the purchase and use of them in 2018. He sees a significant need for them in the field; however, he feels the technology is not where he would like to see it, nor is the policy. The Chief wants to let some more time to pass so the technology becomes beneficial for the township to make the move, as well as to let the policy settle out. The $35,000 in 2017 would be combined with an additional $35,000 in 2018, and the total would cover enough body worn cameras to outfit 2/3 of the department; however, the cameras would not be assigned to particular officers, they would be available to those going out to interact with the public.

Councilman Guadagno asked about the live scan fingerprinting system. Chief Stokoe explained that it is in processing; it is a system purchased in 2006, and it is an integral part of bail reform. If a department does not have a fully functional live scan system, it is not in compliance with bail reform. The Chief explained that the current system will no longer be supported; since this is an essential piece of equipment, a new one needs to be purchased in 2017.

Conducted Energy Devices (commonly referred to as tasers)—he is looking to request the funds to outfit the department in 2018, but begin the budgeting process in 2017. The Attorney General has loosened the restrictions on the use of these devices makes it an ideal time to begin the budgeting process. These would go in conjunction with the body worn cameras; if there is not a body worn camera, the taser would need to be outfitted with a camera mounted on it which would increase the cost of the taser.

Chief Stokoe presented the following related to capital outlay:

Purchase of New Vehicles—slight increase of $3,500. Vehicles are the biggest expenditure.
New DWI Breath Testing Instrument—requesting $20,000. It was supposed to be implemented last year. This is also required under bail reform to be technologically current, and certified by the state. The manufacturer of the current instrument will no longer be supporting the warranties.

Councilman Loveys asked for clarification on the police shed listed under buildings and grounds. Chief Stokoe explained that the shed is for the radar speed signs, the variable message boards, and other traffic safety equipment.

There was a discussion, unrelated to the budget, about the traffic calming devices.

Chief Stokoe thanked the Council for their continued support of the Police Department.

2. Board of Health/Construction—Mark Caputo

Mark Caputo presented the following related to the Board of Health:

The total budget increase for the Health Department is 1.75%.
General Supplies—office-related supplies and equipment; no increase requested.
Clinical Supplies—supplies for the nurses’ health programs; no increase requested.
Printing/Advertising—for advertising the Board of Health meetings in the newspaper; no increase requested.
Dues/Licenses—the staff are credentialed professionals, and the township pays for their licenses; no increase requested.
Travel/Conference/Education—various programs for the staff’s continued education.
Clinic Oversight—there is a slight increase. When a clinic is held, there has to be an MD, or an Advanced Practice nurse who works with an MD, to write the standing orders for a vaccine, and they also have to be in attendance at the clinic.

Deputy Mayor Forstenhausler noted that $4,800 was budgeted last year for Clinic Oversight, the request is to increase it to $5,400 this year; however, half of what was budgeted for last year was used, which is consistent with the previous two years. He asked why the budget was being increased. Mark explained that the 2016 estimated was for the first three quarters, additional expenses were incurred in the last quarter. Darren Maloney added that there were additional expenditures; Manager Mountain stated that they would circulate the information. Mark added that the increase is to cover the increase of the hourly rate of the participating physicians.

Health Programs—$1,200 increase; some of the lab costs are increasing, and the phlebotomist fee may increase.
Publications—nurses and health inspectors utilize; no increase requested.
Distressed Properties—addresses the problem with vacant properties; allows for the ability of the department to act immediately to clean up a property. Manager Mountain added that it allows the township to front the money, and collect it afterward by billing the individual.

Councilman Loveys asked about legislation that was enacted a couple of years ago that helped that situation when there was a foreclosure. Mark explained that the legislation required foreclosing parties to register the fact that the proceedings were beginning. It requires them to file with the Township Clerk. She forwards a copy, and the Health Department maintains a record; however, not every property that goes through this system, is in distress.

Councilwoman Veech asked how many calls were received in 2016 from residents regarding distressed properties. Mark stated that the department gets about 40-50 nuisance complaints per year.

Councilwoman Veech asked if there was a line item for Animal Control expenses. Mark explained that only half of the animal control salary and wages is budgeted, the other half is charged to the dog trust. Much of the animal control and shelter expenses come out of the dog trust.

Service Contracts—the budget is primarily for the Health Educator. Also included are the Public Health Partnership fees, and the water laboratory that analyzes the lake bathing water samples.
Mine Hill Agreement—this is a pass through to Roxbury. Randolph provides health services to Rockaway Borough, Roxbury, and Mine Hill.

Councilman Loveys referred to the Interlocal Service Agreements on page 3. He asked for clarification on the revenue and expenditures between the towns. Manager Mountain stated that he would provide the Council with a breakdown of the revenue and expenditures.

Mark Caputo presented the following related to Construction:

Supplies—a slight decrease.
Dues/Licenses—staff needs to maintain their licenses and pay their professional association dues; no increase requested.
Travel/Conference/Education—continued education for the staff; no increase requested.
Computer Software/Support—software used for building permits.
Construction Official Agreement with Roxbury—per the agreement, there was a built in increase.
The plumbing inspector retired, and the position was back filled with another p/t plumbing inspector.

Councilwoman Veech stated that, under Revenue, it would be good to see the breakdown of the inspection of buildings and the code enforcement. Manager Mountain stated that they can provide a more descriptive title for Revenue in the future.

Manager Mountain explained that Tom Spring had spoken about the recycling budget; however he asked if any Council members had a specific question for Mark Caputo related to recycling.

Councilman Guadagno stated that at the NJ State League of Municipalities convention, he was told that they were going to take the leaves out of the recycling tonnage grant, and asked if that was true. Mark replied that he had not heard, but Kathy Heath assembles the tonnage grant and she did mention something about it. But he has not heard anything from the DEP.

Mark presented the following related to Electrical Inspections:

It was decided many years ago to privatize the services of the electrical inspector. The company is BIU, Building Inspection Underwriters; they assign a part-time inspector to Randolph. Manager Mountain added that the revenues match the expenses in that budget.

Mark thanked the Council for their support.

OPEN TO THE PUBLIC

Judith Stewart of 114 Everdale Road asked for clarification on the hours of the pound keeper. Mark Caputo explained that the person listed as the pound keeper works on Sundays only, and that other member of the animal control staff cover the pound during other hours.

Seeing no one further from the public, the public portion was closed.

D. REVIEW OF OTHER BUDGET CONSIDERATIONS

Manager Mountain clarified that the budget introduction will be March 16, 2017 and the budget adoption will be April 27, 2017.

1. Library Funding

Darren Maloney explained the following:

Total library appropriations is $984,000
Under Revenues, the local tax rate for municipal library is $1,442,541
The revaluation will marginally affect the tax

There was a discussion about the relationship between the township and the library versus most other libraries and towns.

2. Reserve for Uncollected Taxes

Darren Maloney explained the background for this reserve. The return this year was 99.25% collection rate, which is excellent. The total reserve for uncollected taxes is $2,997,880; that is based on the assumption that only 97.198% will be collected. In reality, the township is collecting over 99%; the difference is what is collected and generated to surplus.

Manager Mountain added that with the Tax Collector retiring, and the transition to the new collector, the township might not hit the high percentage right away since there is always a learning curve.

Councilman Loveys asked if more tax appeals were anticipated due to the revaluation. Manager Mountain explained that they are anticipating more tax appeals, and that an additional $600,000 was put into the reserve. Darren added that last year $650,000 was reserved, and this year $200,000 is reserved.

3. Revenues

Darren Maloney explained that, under Interlocal Service Agreements, the difference between the anticipated and realized revenue for the Rockaway Borough Health Agreement was partially his fault. He explained that he usually reminds them when they are late; however, he didn’t remind them, and now the payment is late. Darren further explained that, per the state, you cannot anticipate more money than you took in the prior year. He is going to ask if they will take an exception to that this year by explaining that it was paid late.

Darren explained that he is still working to bring the surplus down; he anticipates in a few years it will be approximately $12M.

Darren went through each item in the list of revenue for Licenses and Fees. He noted that there is a new item, Reserve for Debt Service, for $90,000. Darren explained that he used to net out the debt service with reserve for debt service. However, the state did not want that, they wanted the township to budget the reserve for debt service as a revenue item and then budget on the appropriations side, the full amount for debt service.

Darren reported that he is anticipating a flat level of state aid. The property tax is flat this year.

E. OPEN TO THE PUBLIC

Seeing no one from the public, the public portion was closed.

F. COUNCIL COMMENTS

Due to time constraints, Council Comments were held to the next budget meeting on February 11, 2017.

G. ADJOURN BUDGET SESSION

The budget session was adjourned at 6:50 p.m.

H. OPEN REGULAR MEETING

The regular meeting was opened at 7:00 p.m. by Mayor Carey.

I. APPOINTMENTS

1. Recreation and Board of Health Student Liaison Recommendations

Donna Luciani explained that Abby Loveys submitted a Tap the Talent form for the Recreation Committee Student Liaison; there is an opening on the committee. Carly Snarski submitted a Tap the Talent form for the Board of Health Student Liaison. Donna explained that there are two students currently on the Board of Health who will be graduating in June. The Council did not see an issue with appointing Carly now, and having three students between February and June.

Councilwoman Veech made a motion to appoint Abby Loveys as a Student Liaison to the Recreation Committee. Councilman Forstenhausler seconded the motion, and the following roll call vote was taken:

AYES:
Councilman Guadagno
Councilman Loveys—abstain
Councilman Napoliello
Councilman Tkacs
Councilwoman Veech
Deputy Mayor Forstenhausler
Mayor Carey

NAYS: None

Councilman Napoliello made a motion to appoint Carly Snarski as a Student Liaison to the Board of Health. Councilwoman Veech seconded the motion, and the following roll call vote was taken:

AYES:
Councilman Guadagno
Councilman Loveys
Councilman Napoliello
Councilman Tkacs
Councilwoman Veech
Deputy Mayor Forstenhausler
Mayor Carey

NAYS: None

J. OPEN TO THE PUBLIC

Seeing no one from the public, the public portion was closed.

K. MANAGER’S REPORT

Manager Mountain reported:

He and the Planning and Engineering staff met regarding two prospective developments; one meeting was with Andy Abramson, the owner of Gateway Apartments, and the other was with Brian Voynick, owner of the American Animal Hospital. Both meetings were to review their prospective development plans.
- The Gateway proposal is consistent with what was previously discussed with the Council; there were a few tweaks with how they are approaching it. It will include the construction of approximately 80 market-rate apartments, and the conversion of approximately 15 existing apartments into income-restricted units. It also includes the redevelopment of their business office and their community club space. Keli Gallo also attended the meeting to discuss the affordable housing aspect; she will follow up with their attorney. The proposal will be before the Planning Board in the next couple of months.
- Dr. Voynick’s proposal is for the development of a new animal hospital and building pad for a future retail office building on both his existing site and the property adjacent to his current site, which he had acquired. The proposal also includes a completely redesigned site plan that will take advantage of the new access point created by the county as part of the Sussex Turnpike improvement project at Millbrook Avenue. The proposal will be before the Planning Board in the next couple of months.
Police Department Reaccreditation—the onsite reaccreditation process took place earlier in the week; the Chief reported that the evaluation went very well. The evaluators found only minor issues with the operation; they will provide a final report in approximately one month. Chief Stokoe will present it to the Council.
Cablevision—the township has received notice from Cablevision that they have filed an application with the state board of utilities to renew their system-wide franchise, which is what guides their service to Randolph. The process often takes 12-18 months; he will keep the Council informed of the progress.

Councilman Guadagno commented that now there is a chance to connect the Gateway Apartments to the Hedden Park area. He explained that at the Planning Board meeting, there were people concerned with people cutting through their properties to get to the park. By planning a trail in that area, it would eliminate some of that problem, plus it would open up a major part of Randolph to the trail system. Manager Mountain replied that by the time the application is before the Planning Board, the recommendations of the Trails Master Plan will be nearly finalized. The Manager stated that the Planning Department could be made aware of the request for a trail to be considered as part of the approval process for the proposal.

Councilman Guadagno noted that the American Animal Hospital owns property on Old Brookside Road; he questioned what the plans were now that the hospital is expanding in their current location. Manager Mountain replied that he did not know about the future of the property.

L. COMBINED ACTION RESOLUTIONS

Item #4, Contract with Tony Sanchez—Councilman Loveys asked why the additions were considered after the original contract. Manager Mountain was unsure of the reasoning, but stated that it was still under budget.

Councilwoman Veech made a motion to approve the Combined Action Resolutions. Councilman Guadagno seconded the motion, and the following roll call vote was taken:

AYES:
Councilman Guadagno
Councilman Loveys
Councilman Napoliello
Councilman Tkacs
Councilwoman Veech
Deputy Mayor Forstenhausler
Mayor Carey

NAYS: None

1. Refund Outside Tax Sale Certificate for 67 Quaker Church Rd., Block 137, Lot 17.01 to US Bank—$5,750.49

R-46-17

WHEREAS, Outside Tax Sale Certificate #1994 held US BANKCUST BV TRST, assessed to George/Nancy Lucas , Block 137, Lot 17.01, 67 Quaker Church Road; and

WHEREAS, the above mentioned Tax Sale Certificate has been redeemed through the Tax Collector, including principal and interest in the amount of $4,450.49 and premium in the amount of $1,300.00.

NOW, THEREFORE, BE IT RESOLVED, by the Mayor and Council of the Township of Randolph, County of Morris, that the Treasurer be instructed to refund $5,750.49 to US Bank for BV001 Trust holder of Tax Sale Certificate #1994.

2. Refund Outside Tax Sale Certificate for 107 High Street, Block 145, Lot 7 to FNA Jersey BOI, LLC—$1,688.25

R-47-17

WHEREAS, Outside Tax Sale Certificate #2018 held by FNA Jersey BOI, LLC, assessed to Denise Moreno, Block 145, Lot 7, 107 High Street.; and

WHEREAS, the above mentioned Tax Sale Certificate has been redeemed through the Tax Collector, including principal and interest in the amount of $788.25, and premium in the amount of $900.00.

NOW, THEREFORE, BE IT RESOLVED, by the Mayor and Council of the Township of Randolph, County of Morris, that the Treasurer be instructed to refund $1,688.25 to FNA Jersey BOI, LLC holder of Tax Sale Certificate #2018.

3. Endorsing the Submission of the 2016 Recycling Tonnage Grant Application and Designating Kathleen Heath to Ensure the Application is Filed Properly and Authorizing that the Monies from the Recycling Grant be Deposited in a Dedicated Recycling Trust Fund

R-48-17

WHEREAS, the Mandatory Source Separation and Recycling Act, P.L. 1987, c.102, has established a recycling fund from which tonnage grant may be made to municipalities in order to encourage local source separation and recycling programs; and

WHEREAS, it is the intent and the spirit of the Mandatory Source Separation and Recycling Act to use the tonnage grants to develop new municipal programs and to continue to expand existing programs; and

WHEREAS, the New Jersey Department of Environmental Protection has promulgated recycling regulations to implement the Mandatory Source Separation and Recycling Act; and

WHEREAS, the recycling regulations impose on municipalities certain requirements as a condition for applying for tonnage grants, including but not limited to, making and keeping accurate, verifiable records, of materials collected and claimed by the municipality; and

WHEREAS, a resolution authorizing this municipality to apply for the 2016 recycling tonnage grant will memorialize the commitment of this municipality to recycling and to indicate the assent of Randolph Township Council to the efforts undertaken by the municipality and the requirements contained in the Recycling Act and recycling regulations; and

WHEREAS, such a resolution should designate the individual authorized to ensure the application is properly completed and timely filed.

NOW THEREFORE BE IT RESOLVED by the Randolph Township Council that Randolph Township hereby endorses the submission of the recycling tonnage grant application to the New Jersey Department of Environmental Protection and designates Kathleen Heath to ensure that the application is properly filed; and

BE IT FURTHER RESOLVED that the monies received from the recycling tonnage grant be deposited in a dedicated recycling trust fund to be used solely for the purposes of recycling.

4. Authorizing Change Order No. 1 in the Amount of $2,111.60 for Contract with Tony Sanchez LTD for Installation of New Unused Service Body, Bringing the Revised Contract Total to $48,866.60

R-49-17

WHEREAS, the original contract from Tony Sanchez, Ltd., for the installation of a new unused service body for the Water and Sewer Department maintenance vehicle was $46,550.00; and;

WHEREAS, the Water and Sewer Administrator has requested the additional following items to be included during the installation of the service body:

Installation of a slide out tool tray and air vent for vehicle generator.
Fabrication and installation of custom mounting brackets and hoses for water tank.
Installation of power driven hose reel.

WHEREAS, these changes resulted in an additional total amount of $2,111.60; and

WHEREAS, the original contract is amended as follows:

Original Contract $46,550.00
Change order $2,111.60
Revised Contract Total $48,866.60

WHEREAS, Water and Sewer Administrator, Ralph Carchia, recommends that final contract amount be revised to reflect the work performed as part of this contract.

NOW, THEREFORE BE IT RESOLVED, by the Mayor and Council of the Township of Randolph, County of Morris, State of New Jersey that the final contract amount for Tony Sanchez, Ltd., be increased from the original contact amount of $46,550.00 to a final contract total of $48,866.60.

CERTIFICATION OF AVAILABILITY OF FUNDS

Dated: February 2, 2017

As required by N.J.S.A. 40A:4-57, N.J.A.C. 5:30-14.5, and any other applicable requirement, I, Darren Maloney, Director of Finance for the Township of Randolph, have ascertained that funds will be available in the Water Capital Fund, Ordinance 14-13, Water Maintenance Vehicle, to award a change order contract to Tony Sanchez LTD for additional items to be included in the installation of a service body.

Darren Maloney
Chief Financial Officer
Budget Accounts: 06-215-55-905-603 (not to exceed $2,111.60)

5. Refund Partial Ice Hockey Program Registration Fee to Jason/Anne Marie McGurk—$1,275.00

R-50-17

WHEREAS, Jason/Ann Marie McGurk registered their child for 2016-17 Ice Hockey Program and paid the fee of $1300.00; and

WHEREAS, this child will not be participating in this program due to loss of interest for the sport.

NOW, THEREFORE, BE IT RESOLVED by the Mayor and Council of the Township of Randolph, County of Morris, State of New Jersey that it is recommended by Russ Newman, Director of Parks, Recreation and Community Services that $1275.00 difference be refunded to Jason/Anne Marie McGurk.

6. Release of Performance Bond-Project Retainage in the Amount of $341,000.00 to Air Systems Maintenance and Acceptance of the Two Year Maintenance Bond Issued by International Fidelity Insurance Co in the Amount of $34,100.00 for the Municipal Building HVAC Upgrades—Air System Maintenance

R-51-17

WHEREAS, Engineering has received a request from Air Systems Maintenance for the release of their Performance Bond, No. CTIFSU0660729, issued by International Fidelity Insurance Group, in the amount of $341,000.00, for the Municipal Building HVAC upgrades; and

WHEREAS, it is recommended that the performance bond be released to the Air Systems Maintenance and that the Township accept the required two year Maintenance Bond, No. CTIFSU0687525, in the amount of $34,100.00, issued by International Fidelity Insurance Group, LLC, which was filed with the Township Purchasing Agent.

NOW, THEREFORE, BE IT RESOLVED by the Mayor and Council of the Township of Randolph, that the Performance Bond, No. CTIFSU0660729, in the amount of $341,000.00 be released to the Air Systems Maintenance, 718 Jefferson Avenue, Kenilworth, NJ 07033 and that Maintenance Bond No. CTIFSU0687525, in the amount of $34,100.00, issued by International Fidelity Insurance Company be accepted by the Township of Randolph to serve as the two year Maintenance Guarantee.

7. Endorsing an Application for a Treatment Works Approval—TWA—for Certain Improvements to the Meadowbrook Road Sanitary Sewer Pump Station

R-52-17

WHEREAS, Dewberry Engineering has completed the design for improvements to the Meadowbrook Road sanitary sewer pump station; and

WHEREAS, the Township of Randolph must apply to the New Jersey Department of Environmental Protection for a Treatment Works Approval for the for the improvements; and

WHEREAS, in order for the Department of Environmental Protection (“NJDEP”) to consider the improvements, the same must be endorsed by the Township, among others; and

WHEREAS, the Township desires to authorize the execution said improvements.

NOW, THEREFORE BE IT RESOLVED by the Township Council of the Township of Randolph, County of Morris, State of New Jersey as follows:

The Township herby endorses a request for a Treatment Works Approval for upgrades and improvements to the Meadowbrook Sanitary Sewer Pump Station located on Meadowbrook Road. These improvements involve installation of new pumps, valves, comminutor /manhole assembly and refurbish existing wet well.
The Township Manager is hereby authorized and directed to execute the appropriate endorsements for the Treatment Works Approval, together with the other appropriate officers and employees of the Township of Randolph and hereby authorized and directed to take all actions necessary to effectuate the purposes of this resolution.
This resolution shall take effect immediately.

8. Release of Performance Bond in the Amount of $344,315.70 and the Project Retainage in the Amount of $6,718.78 and Acceptance of the Two-Year Maintenance Bond in the Amount of $33,593.93 for Milling and Resurfacing of Millbrook Avenue Performed by Schifano Construction Corp.

R-53-17

WHEREAS, The Engineering Department has a received a request from Schifano Corporation for the release of the Performance Bond, No. PFR09148739, in the amount of $344,315.70 issued by Fidelity and Deposit Company for the milling and resurfacing of Millbrook Ave; and

WHEREAS, all work has been satisfactorily completed and it is recommended by the Engineering Department that the performance bond be released along with the project contract retainage in the amount of $6,718.78, and that the Township accept the required two year Maintenance Bond, No. MNT 09148739, in the amount of $33,593.93 issued by the Fidelity and Deposit Company which has been filed with the Township Purchasing Agent.

NOW, THEREFORE BE IT RESOLVED by the Mayor and Council of the Township of Randolph, that the Performance Bond, No. PFR09148739, in the amount of $344,315.70 be released along with the project contract retainage in the amount of $6,718.78 and that the two-year Maintenance Bond, No. MNT09148739, in the amount of $33,593.93 be accepted by the Township for the project.

9. Raffle License, On-Premise Merchandise Raffle, Morris Habitat for Humanity, 274 South Salem St., Randolph, NJ on May 6, 2017 at 1:00 p.m.

M. UPCOMING EVENTS

Randolph High School Choirs and Middle School Select Choir—6th Annual RHS Cabaret “A Night at the Tonys,” Friday, February 3 at 6:00 p.m., RHS Commons. Snow date is February 4.
Randolph Diner Grand Re-Opening/Ribbon Cutting Ceremony, February 6, 2017, 5:00 p.m. with refreshments, 7:00 p.m. ribbon cutting.
Budget Meeting at Town Hall, Saturday, February 11, 2017 at 8:30 a.m.
Morris County League of Municipalities Dinner—February 15, 2017—5:15 p.m. at the Birchwood Manor—State of the State—Michael Darcy
Randolph Area Chamber of Commerce Networking Luncheon, February 16th at 11:45 a.m.-1:15 p.m. at LaStrada—Speaker Ron DeFilippis of Mills and DeFilippis CPAs “Annual Tax Update 2016/2017”
Morris Habitat for Humanity—Hearts for Humans, Saturday, February 25th from 6:00 p.m.-11:00 p.m. at the Meadow Wood Manor, 461 Route 10, Randolph—$250.00
The Opiate Epidemic: From Addiction to Recovery, at the Morris County Public Safety Academy, 500 West Hanover Ave., Morris Plains, NJ on Tuesday, February 28th from 9:00 a.m.-12:00 p.m.. Register at Eventbrite.com.

Councilman Guadagno again asked if/when Randolph was going to have a drug disposal box. Manager Mountain replied that he would discuss it with Chief Stokoe. In the past, the Chief has explained that there is no one in the department 24 hours to monitor the box.

N. ORDINANCES: SECOND READING/PUBLIC HEARING

1. Ordinance 01-17: Ordinance to Exceed Municipal Budget Appropriation Limits and to Establish a Cap Bank for Calendar Year 2017

BE IT RESOLVED, that an Ordinance entitled “CALENDAR YEAR 2017 ORDINANCE TO EXCEED MUNICIPAL BUDGET APPROPRIATION LIMITS AND TO ESTABLISH A CAP BANK (N.J.S.A. 40A:4-45.15a et seq)” be read by title on second reading and a hearing held thereon.

Manager Mountain explained that this is the annual Ordinance. The state allows municipalities go to a higher level of appropriation limit on the cap to create a Cap Bank for unused dollars within the appropriations cap. It allows for the flexibility in the event of a crisis without having an issue with the state.

OPEN TO THE PUBLIC

Seeing no one from the public, the public portion was closed.

BE IT RESOLVED, that an Ordinance entitled, “CALENDAR YEAR 2017 ORDINANCE TO EXCEED MUNICIPAL BUDGET APPROPRIATION LIMITS AND TO ESTABLISH A CAP BANK (N.J.S.A. 40A:4-45.15a et seq)” be passed on final reading and that a Notice of Final Passage of said Ordinance be published in the official designated newspaper according to law.

Councilman Napoliello made a motion to adopt the Ordinance. Councilman Guadagno seconded the motion, and the following roll call vote was taken:

AYES:
Councilman Guadagno
Councilman Loveys
Councilman Napoliello
Councilman Tkacs
Councilwoman Veech
Deputy Mayor Forstenhausler
Mayor Carey

NAYS: None

O. DISCUSSION ITEMS

1. Municipal Alliance Committee—Renewal Resolution for 2018

Mayor Carey explained that Councilman Guadagno had questioned at the last meeting why the Council was appointing the Chairperson, and proposed it be changed to be consistent with the way other committees appointed their Chairperson. After the meeting, Donna Luciani sent the Council previous Resolutions for their review. Councilman Guadagno had reviewed the previous Resolutions, and approved the change back to having the committee select their Chairperson.

Councilman Guadagno made a motion to approve Resolution R-85-17. Councilwoman Veech seconded the motion, and the following roll call vote was taken:

AYES:
Councilman Guadagno
Councilman Loveys
Councilman Napoliello
Councilman Tkacs
Councilwoman Veech
Deputy Mayor Forstenhausler
Mayor Carey

NAYS: None

Municipal Alliance Committee—2017

R-53A-17

BE IT RESOLVED, by the Mayor and Council of the Township of Randolph, County of Morris, State of New Jersey that in compliance with P.L. Chapter 51 and the Governor’s Council on Alcoholism and Drug Abuse, the Randolph Township Municipal Alliance Committee is hereby established.

BE IT FURTHER RESOLVED that the above mentioned Alliance will be recognized as an Ad Hoc Advisory Committee reporting to the Township Council.

BE IT FURTHER RESOLVED that the membership of the Randolph Municipal Alliance Committee shall be appointed annually and the terms of all appointees shall expire on December 31st of the year of appointment.

BE IT FURTHER RESOLVED that the following appointments shall be made:

The Mayor shall appoint a member of the Township Council who shall serve as the liaison from the Council.
The Superintendent of Schools shall appoint a representative from the Randolph School system as the school’s liaison.
The Chief of Police shall appoint a representative from the Police Department as the department’s liaison.
The Township Council shall appoint four members representing various facets of the community.
The Township Council shall appoint alternates to the Committee.
The members of the Municipal Alliance Committee shall appoint the Chairperson.

BE IT FURTHER RESOLVED that the appointed Treasurer of the Municipal Alliance Committee will provide account payable reports quarterly to the Township Council.

BE IT FURTHER RESOLVED that the Municipal Alliance Committee shall work to develop and promote programs for community awareness, prevention, education and intervention for the purpose of reducing alcoholism and drug abuse in Randolph.

BE IT FINALLY RESOLVED that the Municipal Alliance Committee shall first receive Council authorization in the form of a resolution of approval before making application for funding grants.

P. OPEN TO THE PUBLIC

Judith Stewart of 114 Everdale Road commented on the signalization at the intersection of Route 10 and Center Grove Road near the Randolph Diner. She noted that there should be a left turn arrow when turning from northbound Center Grove Road onto Route 10 West, that this had been discussed with the engineer who made the traffic presentation when the diner expansion plans were discussed at the Traffic Advisory Committee (TAC), and he agreed. Councilwoman Veech added that when the TAC presented the traffic study to the Council, there were studies done regarding that turn signal at that light, and that Manager Mountain was following up with the DOT after the discussion at the last meeting. Manager Mountain explained that Township Engineer, Paul Ferriero, had written to the state expressing a number of traffic issues at various intersections. His letter was in response to a draft plan that did not take into any of the comments submitted earlier in the process; he asked the DOT and their team to come for a field meeting in which members of the Council, TAC, and township staff will participate. The letter was sent in December; the Council will be informed when the meeting will take place.

Jim McConnell of 45 Carrell Road commented that the intersection of Route 10 and Canfield Avenue could also use a turn arrow for both northbound and southbound traffic.

Seeing no one further from the public, the public portion was closed.

Q. COUNCIL COMMENTS

Councilwoman Veech reported that the Frelinghuysen Arboretum will be hosting a community garden seminar on March 4th. She forwarded the invitation to Manager Mountain, and asked Russ Newman if he would like to attend. She will be attending the full day seminar, and encouraged other Council members to attend.

Councilman Forstenhausler reported that the public meeting for the trails took place on January 30th, but he was unable to attend due to a mandatory training for the fire department. Nearly every firefighter in the township attended the training. Mayor Carey and Councilman Guadagno added that the trails meeting was very good, and it was very well attended.

Mayor Carey reported that she attended Congressman Frelinghuysen’s breakfast for mayors in his district. She also attended an open session held by the Freeholders to gather input regarding their budget.

R. EXECUTIVE SESSION

There was no Executive Session.

S. ADJOURN MEETING

Councilwoman Veech made a motion to adjourn the meeting at 7:35 p.m. Councilman Guadagno seconded the motion, and the following roll call vote was taken:

AYES:
Councilman Guadagno
Councilman Loveys
Councilman Napoliello
Councilman Tkacs
Councilwoman Veech
Deputy Mayor Forstenhausler
Mayor Carey

NAYS: None