All meeting minutes posted on the township website are unofficial minutes. Official copies of minutes may be obtained from the township clerk.

Minutes: January 15, 2015

A. OPENING OF COMBINED MEETING

1. Call to Order

A regular meeting of the Randolph Township Council was called to order at 7:00 p.m. by Mayor Veech. This meeting is held pursuant to the New Jersey Open Public Meetings Act. Adequate notice of the meeting has been provided by posting written notice of the time, date, location, and to the extent known, the agenda of the meeting in Randolph Township. This notice was posted on the bulletin board within Town Hall, it was filed with the Township Clerk, and it was provided to those persons or entities requesting notification. Notice was also provided to the Randolph Reporter and the Morris County Daily Record on December 19, 2014 by e-mailing them the annual resolution adopted by the Council on December 4, 2014. The annual resolution, which included this meeting date, was advertised in the Randolph Reporter, the official newspaper of the Township of Randolph, and the Daily Record on December 24, 2014.

2. Roll Call

PRESENT:
Councilwoman Carey (not present, but called in at 7:25 p.m.)
Councilman Forstenhausler
Councilman Guadagno
Councilman Loveys
Deputy Mayor Hirniak
Mayor Veech

ABSENT: Councilman Napoliello

Also present: Township Manager Mountain and Keli Gallo from the Law Office of Edward Buzak.

3. Pledge of Allegiance

Mayor Veech led the Pledge of Allegiance.

B. PRESENTATIONS/PROCLAMATIONS

1. Cell Tower Presentation

Manager Mountain presented the following:

The municipal building and school complex is in an area of poor communication service; the shortcomings were exposed in recent weather emergencies. The ability of the emergency services to respond has been challenged during these emergencies.
School security has become an increased priority, and therefore, the need for emergency and non-emergency communications has increased.
A work group was formed several years ago to review issue.
A technical consultant was hired.
An on-site coverage study/radio frequency analysis was completed.
The consultant/work group reviewed tower options.
The work group discussed and finalized a recommendation.
The township hired consultant, Glen Pierson of PierCon Solutions, to conduct the study. At the township’s request, Glen completed an on-site coverage/radio frequency analysis which was presented to the Council and public about a year ago. He has also worked with the work group to look at various options with respect to enhancing the cellular coverage.

Glen Pierson of PierCon Solutions presented the results of the 2013 on-site coverage/radio frequency analysis:

Insufficient signal strength for the four major cellular providers inside buildings and along some streets in study area.
Recommendation to construct wireless communications macro-cell on new structure at south end of municipal building to provide desired in-building coverage for municipal building and schools.
Municipal building, firing range, 3 schools, playground, track, and ball field are all below 25% of the FCC General Public MPE levels.
Methodology used to derive RF exposure levels.
Highest RF levels measured at high school gym. Higher levels possible due to existing booster at location.
New tower with the four major cellular carriers would only increase RF levels by approximately 4-5% outdoor; indoor would be less than 1% or not even readable.

Glen Pierson presented the following specifics of the project:

Current Municipal Complex Tower is 120' high, and is located behind the municipal building. It is used for public safety communications and the Board of Education.
Proposed Municipal Complex Tower would be 155' high, and located behind the municipal building. It would be used for public safety communications, the Board of Education, and up to 4 cellular providers. The existing tower would be removed once all antennas are relocated from the current tower.

Manager Mountain explained that the purpose of this presentation is to focus on need and seek direction to move the project to the next step; it is not intended as a site plan review or detailed design review. The next steps are the development of a bid package, the award of the contract, and a Planning Board site plan review.

Mayor Veech asked for questions or comments from the Council.

Councilman Forstenhausler asked who would be paying for installing the tower, the cell company or the township. Manager Mountain explained that it is put out to bid, and the contractor pays the township for the right to construct the tower. The other element of the bid process is the co-locators, those that are looking to put antennas also bid for the right to locate on the tower. There is not an expense to the municipality; there is potential revenue which would only be determined after the bid process is complete.

Councilman Forstenhausler asked who controls the decision making process for additional antennas to be located on the tower. Manager Mountain explained that the municipality has the control, it is a function of how the bid specifications are devised and the requirements under which the contracts signed.

OPEN TO THE PUBLIC

Judith Stewart of 114 Everdale Road stated that she was confused as to the location of the tower since the slide indicated the structure would be at the south end of the municipal complex, but the picture showed the east side. Glen Pierson explained that the best place, from a coverage standpoint, would be at the south end. After looking at other factors, and utilities, and the municipal antennas, etc., it was decided that optimally putting it next to the existing tower would be more advantageous. Mrs. Stewart asked what the benefit would be of building a new tower at the same site. Glen Pierson stated that the new tower would hold more antennas, so the cellular carriers can put antennas there and provide cellular service in this area; the old tower is not capable of doing that.

Seeing no one further from the public, the public portion was closed.

Mayor Veech asked if there were any more comments or questions from the Council. Deputy Mayor Hirniak asked what guidance the Manager was looking for from the Council in order to draft the bid specifications. Manager Mountain stated that he would like global guidance; the work group would be maintained and used as a sounding board for the package.

There was discussion on the look of the tower, whether it look like a tree or just a plain tower. Glen Pierson explained that the new tower will be more bulky than the existing tower. He also explained the maintenance required for the tower that has the branches to look like a tree. Manager Mountain stated that he will distribute to the Council the pictures of the various towers that the work group had viewed. The Council was in favor of moving forward with the cell tower project.

C. APPOINTMENTS

1. Appointment to the Library Board

Mayor Veech stated that Laurie Anne Trezza completed a Tap the Talent form for Library Board of Trustees; the Mayor and Councilwoman Carey interviewed Laurie.

Councilman Forstenhausler made a motion to appoint Laurie Anne Trezza to the Library Board of Trustees. Councilman Guadagno seconded the motion, and the following roll call vote was taken:

AYES:
Councilwoman Carey
Councilman Forstenhausler
Councilman Guadagno
Councilman Loveys
Deputy Mayor Hirniak
Mayor Veech

NAYS: None

ABSENT: Councilman Napoliello

Mayor Veech stated that there is an open position on the Economic Development Committee.

D. OPEN TO THE PUBLIC

Ken Kubik of 489 Millbrook Avenue stated he has lived in town since 1971 and on Millbrook Avenue since 1973. He was involved with the parks in the township, and is owner of Grass Roots, a business in Randolph. Mr. Kubik stated that he would be more interested in a tower more attractive to the area.

Matthew German of 495 Millbrook Avenue stated that he doesn’t mind what it would look like aesthetically, he felt it should generate as much revenue for the town as possible at the least amount of cost.

Seeing no one further from the public, the public portion was closed.

E. MANAGER’S REPORT

Manager Mountain reported the following:

Update on Sussex Turnpike: Morris County will be taking bids for the Sussex Turnpike improvement project on January 22nd. It is anticipated that the project contract will be awarded at the Freeholder Board meeting on February 11th. There will be a pre-construction meeting held in early March, and a construction timetable will be set soon after. He requested of the County Engineer, that in addition to the pre-construction meeting, they schedule a public information meeting for businesses and residents who may have an interest in the project.
Curbside recycling: It was successfully transferred to private operation on January 2nd. Blue Diamond is now collecting recycling. Overall the transition was seamless. There have been positive comments about the single stream recycling.
Facility maintenance projects: Donna Luciani has been doing a great job in working with multiple contractors at a variety of different sites.
- The project to update the HVAC system at the Municipal Building is being coordinated by Paul Ferriero, and is nearing completion.
- There are two projects in the Police Department. The repair from the fire last September is nearly completed. The scheduled projects, improvements to the lobby area and several private offices including renovations in the Detective Bureau, are nearing completion.
- The Brundage house renovations to the apartment, the correction of smaller issues that have come up, as well as partial replacement of the rear deck, securing of the flooring of the rear rooms, and the renovation of the back two bedrooms have been completed.
- Some work had been completed last summer at the VFW. Renovations have now begun on the installation of windows, the re-facing of the front entrance, and additional repairs on flooring and the outside stairway. There will also be a new sign once the work is done. There is an application filed with the County Community Development Program for an elevator; it is hoped that the project be approved.
- A new sump pump and drain system has been installed at the Community Center, renovations have been made to the men’s and women’s bathrooms.
- Windows on the first floor of the Artworks Studios have been replaced, and the entranceway has been repaired; this was done in-house.
- The HVAC system at the Brundage Park Playhouse is the other project.
- The animal shelter work has been completed. The Friends of the Randolph Pound and township staff are transferring items into the new facility. It is hoped that the transition will be completed by the end of January. A ribbon cutting will be planned for the spring.

F. APPROVAL OF MEETING MINUTES

1. Approval of Regular Meeting Minutes from November 25th and December 4, 2014

Councilman Guadagno was absent for the November 25th meeting; he will abstain from voting for those meeting minutes.

Councilman Forstenhausler made a motion to approve the Regular Meeting minutes from November 25, 2014 and December 4, 2014. Councilman Loveys seconded the motion, and the following roll call vote was taken:

AYES:
Councilwoman Carey
Councilman Forstenhausler
Councilman Guadagno (abstain for 11/25/14)
Councilman Loveys
Deputy Mayor Hirniak Mayor Veech

NAYS: None

ABSENT: Councilman Napoliello

Council took a short break; the meeting was reopened at 8:24 p.m.

G. COMBINED ACTION RESOLUTIONS

Item #22, MC Municipal Joint Insurance Fund/Senior Citizens Club: Manager Mountain explained that for years the Senior Citizens Club has been a rider under the insurance, but had lapsed.

Item #24, Reduction of Performance Guarantee, Brightview: Manager Mountain explained that the engineer has reviewed the progress of the work, and it’s reducing the performance guarantees.

Councilman Guadagno made a motion to approve the Combined Action Resolutions. Councilman Forstenhausler seconded the motion, and the following roll call vote was taken:

AYES:
Councilwoman Carey
Councilman Forstenhausler
Councilman Guadagno
Councilman Loveys
Deputy Mayor Hirniak
Mayor Veech

NAYS: None

ABSENT: Councilman Napoliello

1. Refund Road Opening Cash Bond for Driveway Repair—8 Spring Brook Road to Jason Huang—$500.00

R-21-15

WHEREAS, the Engineering Department has received a request from Jason Huang, for the release of a $500.00 cash road opening bond posted for the purpose of replacing driveway, repairing steps and walkway at 8 Spring Brook Rd., Randolph; and

WHEREAS, the Road Opening Bond consisted of a $500.00 cash bond, which was received and deposited with the Finance Department on Sept. 17, 2014; and

WHEREAS, the Applicant was required to post this cash bond to guarantee the replacement of the driveway, repairing steps and walkway at 8 Spring Brook Rd. within the Township Right of way; and

WHEREAS, the Engineering Department has inspected the road opening work, and found it to be acceptable.

NOW THEREFORE, BE IT RESOLVED by the Mayor and Council of the Township of Randolph, County of Morris, State of New Jersey that it is recommended by Raffaele Carchia, Engineering Administrator that the Cash Road Opening Bond in the amount of $500.00 be refunded to Jason Huang, 8 Spring Brook Rd., Randolph, NJ 07869.

2. Refund Road Opening Cash Bond for Driveway Replacement at 103 Meadowbrook Road to Karen and Mitchell Abrahams—$500.00

R-22-15

WHEREAS, the Engineering Department has received a request from Karen and Mitchell Abrahams, for the release of a $500.00 cash road opening bond posted for the purpose of replacing driveway and installing drain pipe at 103 Meadowbrook Rd., Randolph; and

WHEREAS, the Road Opening Bond consisted of a $500.00 cash bond, which was received and deposited with the Finance Department on May 2, 2014; and

WHEREAS, the Applicant was required to post this cash bond to guarantee the replacement of the driveway and installation of drain pipe at 103 Meadowbrook Rd. within the Township Right of way; and

WHEREAS, the Engineering Department has inspected the road opening work, and found it to be acceptable.

NOW THEREFORE, BE IT RESOLVED by the Mayor and Council of the Township of Randolph, County of Morris, State of New Jersey that it is recommended by Raffaele Carchia, Engineering Administrator that the Cash Road Opening Bond in the amount of $500.00 be refunded to Karen and Mitchell Abrahams, 103 Meadowbrook Rd., Randolph, NJ 07869.

3. Refund Escrow Funds for 2 Cottonwood Drive to Nancy and Thomas Breen—$797.00

R-23-15

WHEREAS, the Planning and Zoning Department received escrow funds from Nancy and Thomas Breen, 2 Cottonwood Drive, Randolph, NJ 07869, Block 218 Lot 7, and in the amount of $1,000.00; and

WHEREAS, the project has been completed and closed out and there are no outstanding payments due.

NOW, THEREFORE, BE IT RESOLVED by the Mayor and Council of the Township of Randolph, County of Morris, State of New Jersey that it is recommended by Darren Carney, Planning and Zoning Administrator the remaining escrow funds in the amount of $797.00 be refunded to Nancy and Thomas Breen, 2 Cottonwood Drive, Randolph, NJ 07869.

______________________________________
Darren Carney, Planning & Zoning Administrator

4. Refund Outside Tax Sale for Block 224, Lot 6 to US Baqnk Cust—$24,054.72

R-24-15

WHEREAS, Outside Tax Sale Certificate #1997 held by US Bank Cust for BV001 Trust, assessed to Talmage Properties, Block 224, Lot 6, Qual C000A, 1156 Sussex Tpke; and

WHEREAS, the above mentioned Tax Sale Certificate has been redeemed through the Tax Collector, including principal and interest in the amount of $18,554.72, and premium in the amount of $5,500.00.

NOW, THEREFORE, BE IT RESOLVED, by the Mayor and Council of the Township of Randolph, County of Morris, that the Treasurer be instructed to refund $24,054.72 to US Bank Cust for BV001 Trust holder of Tax Sale Certificate #1997.

5. Refund Overpayment of Taxes for Block 137, Lot 29 to Randolph Oil Holding, LLC—$9,398.40

R-25-15

WHEREAS, Randolph Oil Holding, LLC has been granted a reduction in assessed valuation for the tax year 2014 by the Tax Court of New Jersey on Block 137 Lot 29, known as 256 Route 10; and

WHEREAS, an overpayment exists as a result of the reduction for the year 2014 in the amount of $9,398.40.

WHEREAS, it is recommended by the Tax Collector that this overpayment be refunded at this time.

NOW, THEREFORE, BE IT RESOLVED, by the Mayor and Council of the Township of Randolph, County of Morris, that the Treasurer be instructed to refund the overpayment of $9,398.40 to Randolph Oil Holding, LLC.

6. Refund Outside Tax Sale Certificate #1891 to Park Finance—$29,629.67

R-26-15

WHEREAS, Outside Tax Sale Certificate #1891 held by Park Finance, assessed to Anthony/Marie Donadio, Block 47, Lot 35.01, 5 Guerin Drive; and

WHEREAS, the above mentioned Tax Sale Certificate has been redeemed through the Tax Collector, including principal and interest in the amount of $29,629.67.

NOW, THEREFORE, BE IT RESOLVED, by the Mayor and Council of the Township of Randolph, County of Morris, that the Treasurer be instructed to refund $29,629.67 to Park Finance holder of Tax Sale Certificate #1891.

7. Refund Outside Tax Sale Certificate #1890 to Park Finance—$103,755.23

R-27-15

WHEREAS, Outside Tax Sale Certificate #1890 held by Park Finance, assessed to Anthony/Marie Donadio , Block 47, Lot 35, 9 Guerin Drive; and

WHEREAS, the above mentioned Tax Sale Certificate has been redeemed through the Tax Collector, including principal and interest in the amount of $103,755.23.

NOW, THEREFORE, BE IT RESOLVED, by the Mayor and Council of the Township of Randolph, County of Morris, that the Treasurer be instructed to refund $103,755.23 to Park Finance holder of Tax Sale Certificate #1890.

8. Refund Tax Overpayment for 2013 and 2014 for Block 199.03, Lot 3 to Dino & Gina Bozzi—$8,649.12

R-28-15

WHEREAS, Dino/Gina Bozzi, 21Small Brook Circle has been granted a reduction in assessed valuation for the tax years 2013 & 2014 by the Tax Court of New Jersey on Block 199.03 Lot 3; and

WHEREAS, an overpayment exists as a result of the reduction for the year 2013 in the amount of $4,281.00 and 2014 in the amount of $4,368.12.

WHEREAS, it is recommended by the Tax Collector that these overpayments be refunded at this time.

NOW, THEREFORE, BE IT RESOLVED, by the Mayor and Council of the Township of Randolph, County of Morris, that the Treasurer be instructed to refund the overpayment of $8,649.12 to Dino/Gina Bozzi.

9. Refund Overpayment of Taxes in 2013 on Block 137, Lot 29 to Randolph Oil Holding, LLC—$7,466.46

R-29-15

WHEREAS, Randolph Oil Holding, LLC has been granted a reduction in assessed valuation for the tax year 2013 by the Tax Court of New Jersey on Block 137, Lot 29, known as 256 Route 10; and

WHEREAS, an overpayment exists as a result of the reduction for the year 2013 in the amount of $7,466.46.

WHEREAS, it is recommended by the Tax Collector that this overpayment be refunded at this time.

NOW, THEREFORE, BE IT RESOLVED, by the Mayor and Council of the Township of Randolph, County of Morris, that the Treasurer be instructed to refund the overpayment of $7,466.46 to Randolph Oil Holding, LLC.

10. Authorizing the Extension of Shared Services Agreement between Randolph and the County College of Morris for Printing Services through January 31, 2016

R-30-15

WHEREAS, the Township of Randolph entered into a Shared Services Agreement with the County College of Morris on January 17, 2013 to provide printing services for various items needed by various Township departments from February 1, 2013 through January 31, 2014 via R-59-13; and

WHEREAS, both parties agreed to an extension from February 1, 2014 through January 31, 2015 via R-59-14; and

WHEREAS, both parties are amenable to the extension of the agreement for an additional year; and

WHEREAS, the current agreement expires on January 31, 2015; and

WHEREAS, the funds for this project will be available in the 2015 budget.

NOW, THEREFORE BE IT RESOLVED, by the Mayor and Township Council of the Township of Randolph, County of Morris, State of New Jersey, that the Shared Services Agreement with the County College of Morris be extended through January 31, 2016.

11. Authorizing Award of Professional Services Agreement to AHS Hospital Corp. for Health Services in 2015—Not to Exceed $8,500

R-31-15

WHEREAS, the Township of Randolph (“Township”) requires Corporate Health Services (pre-employment, pre-volunteer exams and drug testing) for the 2015 calendar year; and

WHEREAS, the Township has agreed to retain AHS Hospital Corp. located at 435 South Street, Ste 120, Morristown, NJ 07960 to provide the necessary Corporate Health Services (pre-employment, pre-volunteer exams and drug testing) for a total amount not to exceed $8,500; and

WHEREAS, AHS Hospital Corp. is a non-profit entity therefore the Anti Pay-to-Play legislation and requirements do not apply; and

WHEREAS, AHS Hospital Corp. has submitted to the Township a New Jersey Business Registration Certificate, as required; and

WHEREAS, there are funds available for the retention of such professional services; and

WHEREAS, said professional services may be retained without competitive bidding pursuant to the Local Public Contracts Law, N.J.S.A. 40A:11-1 et seq.

NOW, THEREFORE BE IT RESOLVED by the Township Council of the Township of Randolph, County of Morris, State of New Jersey, as follows:

The Township hereby hires, employs and retains AHS Hospital Corp. having an office at 435 South Street, Ste 120, Morristown, NJ 07960 to provide Corporate Health Services (pre-employment, pre-volunteer exams and drug testing) for the 2015 calendar year.
AHS Hospital Corp. shall be compensated for a total contract amount not to exceed $8,500.
The contract with said firm is for professional services and exempt from the bidding requirements under the Local Public Contracts Law, N.J.S.A. 40A:11-1 et seq.
The award is also subject to compliance with the Equal Employment Opportunity Requirements pursuant to N.J.S.A. 10:5-31 et seq. and N.J.A.C. 17:27.
The Mayor and Township Clerk, together with all appropriate officers, employees, professionals and staff of the Township are hereby authorized and directed to take all steps necessary to effectuate the purposes of this Resolution.
It is hereby directed that Notice of Award of this Contract shall be published once in the official designated newspaper of the Township within ten (10) days of the date hereof.
This Resolution shall take effect immediately.

CERTIFICATION OF AVAILABILITY OF FUNDS

Dated: January 15, 2015

As required by N.J.S.A. 40A:4-57, N.J.A.C. 5:30-14.5, and any other applicable requirement, I, Darren Maloney, Director of Finance of the Township of Randolph, have ascertained that funds will be available in the 2015 Budget, Finance O & E, to award a contract to AHS Hospital Corp., for pre-employment, pre-volunteer and drug testing services, according to its proposal submitted to the Township.

__________________________________
Darren Maloney
Chief Financial Officer
Budget Accounts: 01-201-20-130-301 - $8,500 - Pending Adoption

12. Authorizing the Award of Professional Services Agreement for 2015 Tax Appeal Appraisers to Appraisal Consultants—Not to Exceed $30,000

R-32-15

WHEREAS, the Township of Randolph (“Township”) requires Tax Appeals Appraisers services for the 2015 calendar year; and

WHEREAS, Elizabeth Crescibene, Purchasing Agent, has determined and certified in writing that the value of these services will exceed $17,500; and

WHEREAS, the Township has agreed to retain Appraisal Consultants Corp. located at Presidential Center, Ste 200, 293 Eisenhower Pkwy, Livingston, NJ 07039 to provide the necessary Tax Appeals Appraisers services for a total amount not to exceed $30,000 ($160 per hour); and

WHEREAS, the anticipated term of this contract is for the 2015 calendar year; and

WHEREAS, the contract with Appraisal Consultants Corp. is for a total amount not to exceed $30,000 ($160 per hour) and was not solicited through receipt of sealed bids or competitive contracting, therefore the requirements of N.J.S.A. 19:44A-20.5 (Anti Pay-to-Play Legislation) apply; and

WHEREAS, in accordance with the Anti Pay-to-Play Legislation, Appraisal Consultants Corp. has submitted to the Township the Political Contribution Disclosure Form, Stockholder Disclosure Certification and Business Entity Disclosure Certification as required; and

WHEREAS, Appraisal Consultants Corp. has also submitted to the Township a New Jersey Business Registration Certificate, as required; and

WHEREAS, there are funds available for the retention of such professional services; and

WHEREAS, said professional services may be retained without competitive bidding pursuant to the Local Public Contracts Law, N.J.S.A. 40A:11-1 et seq.

NOW, THEREFORE BE IT RESOLVED by the Township Council of the Township of Randolph, County of Morris, State of New Jersey, as follows:

The Township hereby hires, employs and retains Appraisal Consultants Corp. having an office at Presidential Center, Ste 200, 293 Eisenhower Pkwy, Livingston, NJ 07039 to provide Tax Appeals Appraisers services for the 2015 calendar year.
Appraisal Consultants Corp. shall be compensated for a total contract amount not to exceed $30,000 ($160 per hour).
The contract with said firm is for professional services and exempt from the bidding requirements under the Local Public Contracts Law, N.J.S.A. 40A:11-1 et seq.
The award is also subject to compliance with the Equal Employment Opportunity Requirements pursuant to N.J.S.A. 10:5-31 et seq. and N.J.A.C. 17:27.
The Mayor and Township Clerk, together with all appropriate officers, employees, professionals and staff of the Township are hereby authorized and directed to take all steps necessary to effectuate the purposes of this Resolution.
It is hereby directed that Notice of Award of this Contract shall be published once in the official designated newspaper of the Township within ten (10) days of the date hereof.
This Resolution shall take effect immediately.

CERTIFICATION OF AVAILABILITY OF FUNDS

Dated: January 15, 2015

As required by N.J.S.A. 40A:4-57, N.J.A.C. 5:30-14.5, and any other applicable requirement, I, Darren Maloney, Director of Finance of the Township of Randolph, have ascertained that funds will be available in the 2015 Budget, Tax Assessor O & E, to award a contract to Appraisal Consultant Corp., for tax appeal appraiser services, according to its proposal submitted to the Township.

__________________________________
Darren Maloney
Chief Financial Officer
Budget Accounts: 01-201-20-150-301 - $30,000 - Pending Adoption

13. Authorizing the Award of Professional Services Agreement for 2015 Engineering Services to Ferriero Engineering—Not to Exceed $84,000

R-33-15

WHEREAS, the Township of Randolph (“Township”) requires Township Engineer services for the 2015 calendar year; and

WHEREAS, Elizabeth Crescibene, Purchasing Agent, has determined and certified in writing that the value of these services will exceed $17,500; and

WHEREAS, the Township has agreed to retain Ferriero Engineering located at PO Box 571, 180 Main St, Chester, NJ 07930 to provide the necessary Township Engineer services for a total amount not to exceed $84,000; and

WHEREAS, the anticipated term of this contract is for the 2015 calendar year; and

WHEREAS, the contract with Ferriero Engineering is for a total amount not to exceed $84,000 and was not solicited through receipt of sealed bids or competitive contracting, therefore the requirements of N.J.S.A. 19:44A-20.5 (Anti Pay-to-Play Legislation) apply; and

WHEREAS, in accordance with the Anti Pay-to-Play Legislation, Ferriero Engineering has submitted to the Township the Political Contribution Disclosure Form, Stockholder Disclosure Certification and Business Entity Disclosure Certification as required; and

WHEREAS, Ferriero Engineering has also submitted to the Township a New Jersey Business Registration Certificate, as required; and

WHEREAS, there are funds available for the retention of such professional services; and

WHEREAS, said professional services may be retained without competitive bidding pursuant to the Local Public Contracts Law, N.J.S.A. 40A:11-1 et seq.

NOW, THEREFORE BE IT RESOLVED by the Township Council of the Township of Randolph, County of Morris, State of New Jersey, as follows:

The Township hereby hires, employs and retains Ferriero Engineering having an office at PO Box 571, 180 Main St, Chester, NJ 07930 to provide Township Engineer services for the 2015 calendar year.
Ferriero Engineering shall be compensated for a total contract amount not to exceed $84,000.
The contract with said firm is for professional services and exempt from the bidding requirements under the Local Public Contracts Law, N.J.S.A. 40A:11-1 et seq.
The award is also subject to compliance with the Equal Employment Opportunity Requirements pursuant to N.J.S.A. 10:5-31 et seq. and N.J.A.C. 17:27.
The Mayor and Township Clerk, together with all appropriate officers, employees, professionals and staff of the Township are hereby authorized and directed to take all steps necessary to effectuate the purposes of this Resolution.
It is hereby directed that Notice of Award of this Contract shall be published once in the official designated newspaper of the Township within ten (10) days of the date hereof.
This Resolution shall take effect immediately.

CERTIFICATION OF AVAILABILITY OF FUNDS

Dated: January 15, 2015

As required by N.J.S.A. 40A:4-57, N.J.A.C. 5:30-14.5, and any other applicable requirement, I, Darren Maloney, Director of Finance of the Township of Randolph, have ascertained that funds will be available in the 2015 Budget, Engineering O & E, and Water and Sewer O & E (engineering services), to award a contract to Ferriero Engineering for engineering services, according to its proposal submitted to the Township.

__________________________________
Darren Maloney
Chief Financial Officer
Budget Accounts: 05-201-20-100-070 - $64,000 - Pending Adoption
01-201-20-165-070 -$20,000 - Pending Adoption

14. Authorizing the Award of Professional Services Agreement for Health Specialist Services to Kristine Wilsusen—Not to Exceed $18,000

R-34-15

WHEREAS, the Township of Randolph (“Township”) requires Health Specialist services for the 2015 calendar year; and

WHEREAS, Elizabeth Crescibene, Purchasing Agent, has determined and certified in writing that the value of these services will exceed $17,500; and

WHEREAS, the Township has agreed to retain Kristine Wilsusen located at 2 Island Trl, Wharton, NJ 07885 to provide the necessary Health Specialist services for a total amount not to exceed $18,000 ($50 per hour); and

WHEREAS, the anticipated term of this contract is for the 2015 calendar year; and

WHEREAS, the contract with Kristine Wilsusen is for a total amount not to exceed $18,000 ($50 per hour) and was not solicited through receipt of sealed bids or competitive contracting, therefore the requirements of N.J.S.A. 19:44A-20.5 (Anti Pay-to-Play Legislation) apply; and

WHEREAS, in accordance with the Anti Pay-to-Play Legislation, Kristine Wilsusen has submitted to the Township the Political Contribution Disclosure Form, Stockholder Disclosure Certification and Business Entity Disclosure Certification as required; and

WHEREAS, Kristine Wilsusen has also submitted to the Township a New Jersey Business Registration Certificate, as required; and

WHEREAS, there are funds available for the retention of such professional services; and

WHEREAS, said professional services may be retained without competitive bidding pursuant to the Local Public Contracts Law, N.J.S.A. 40A:11-1 et seq.

NOW, THEREFORE BE IT RESOLVED by the Township Council of the Township of Randolph, County of Morris, State of New Jersey, as follows:

The Township hereby hires, employs and retains Kristine Wilsusen having an office at 2 Island Tr, Wharton, NJ 07885 to provide Health Specialist services for the 2015 calendar year.
Kristine Wilsusen shall be compensated for a total contract amount not to exceed $18,000 ($50 per hour).
The contract with said firm is for professional services and exempt from the bidding requirements under the Local Public Contracts Law, N.J.S.A. 40A:11-1 et seq.
The award is also subject to compliance with the Equal Employment Opportunity Requirements pursuant to N.J.S.A. 10:5-31 et seq. and N.J.A.C. 17:27.
The Mayor and Township Clerk, together with all appropriate officers, employees, professionals and staff of the Township are hereby authorized and directed to take all steps necessary to effectuate the purposes of this Resolution.
It is hereby directed that Notice of Award of this Contract shall be published once in the official designated newspaper of the Township within ten (10) days of the date hereof.
This Resolution shall take effect immediately.

CERTIFICATION OF AVAILABILITY OF FUNDS

Dated: January 15, 2015

As required by N.J.S.A. 40A:4-57, N.J.A.C. 5:30-14.5, and any other applicable requirement, I, Darren Maloney, Director of Finance of the Township of Randolph, have ascertained that funds will be available in the 2015 Budget, Board of Health O & E, to award a contract to Kristine Wilsusen for health specialist services, according to her proposal submitted to the Township.

__________________________________
Darren Maloney
Chief Financial Officer
Budget Accounts: 01-201-27-330-302 $18,000 - Pending Adoption

15. Authorizing the Award of a Professional Services Agreement for 2015 Webmaster Services for the MCCPC to Pavia Kriegman—Not to Exceed $3,000

R-35-15

WHEREAS, the Township of Randolph (“Township”) requires Webmaster (MCCPC) services for the 2015 calendar year; and

WHEREAS, Elizabeth Crescibene, Purchasing Agent, has determined and certified in writing that the value of these services may exceed $17,500; and

WHEREAS, the Township has agreed to retain Paviaweb.com located at 14 Allen St, Netcong, NJ 07857 to provide the necessary Webmaster (MCCPC) services for a total amount not to exceed $3,000 ($250 per month) per their proposal; and

WHEREAS, the anticipated term of this contract is for the 2015 calendar year; and

WHEREAS, the contract with Paviaweb.com is for a total amount not to exceed $3,000 ($250 per month) and therefore the requirements of N.J.S.A. 19:44A-20.5 (Anti Pay-to-Play Legislation) do not apply; and

WHEREAS, Paviaweb.com has submitted to the Township the Political Contribution Disclosure Form, Stockholder Disclosure Certification and Business Entity Disclosure Certification should the dollar amount of their contract be amended during the 2015 calendar year and exceed $17,500 and the requirements of the Anti Pay-to-Play Legislation would then apply; and

WHEREAS, Paviaweb.com has also submitted to the Township a New Jersey Business Registration Certificate, as required; and

WHEREAS, there are funds available for the retention of such professional services; and

WHEREAS, said professional services may be retained without competitive bidding pursuant to the Local Public Contracts Law, N.J.S.A. 40A:11-1 et seq.

NOW, THEREFORE BE IT RESOLVED by the Township Council of the Township of Randolph, County of Morris, State of New Jersey, as follows:

The Township hereby hires, employs and retains Paviaweb.com having an office at 14 Allen St, Netcong, NJ 07857 to provide Webmaster (MCCPC) services for the 2015 calendar year.
Paviaweb.com shall be compensated for a total contract amount not to exceed $3,000 ($250 per month).
The contract with said firm is for professional services and exempt from the bidding requirements under the Local Public Contracts Law, N.J.S.A. 40A:11-1 et seq.
The award is also subject to compliance with the Equal Employment Opportunity Requirements pursuant to N.J.S.A. 10:5-31 et seq. and N.J.A.C. 17:27.
The Mayor and Township Clerk, together with all appropriate officers, employees, professionals and staff of the Township are hereby authorized and directed to take all steps necessary to effectuate the purposes of this Resolution.
It is hereby directed that Notice of Award of this Contract shall be published once in the official designated newspaper of the Township within ten (10) days of the date hereof.
This Resolution shall take effect immediately.

CERTIFICATION OF AVAILABILITY OF FUNDS

Dated: January 15, 2015

As required by N.J.S.A. 40A:4-57, N.J.A.C. 5:30-14.5, and any other applicable requirement, I, Darren Maloney, Director of Finance of the Township of Randolph, have ascertained that funds will be available in the 2015 Budget, General Administration O & E, to award a contract to Paviaweb.com for webmaster services (MCCPC), according to its proposal submitted to the Township.

__________________________________
Darren Maloney
Chief Financial Officer
Budget Accounts: 01-201-20-100-306 -$3,000 - Pending Adoption

16. Authorizing the Award of a Professional Services Agreement for 2015 Webmaster Services for Randolph Township to Pavia Kriegman—Not to Exceed $6,000

R-36-15

WHEREAS, the Township of Randolph (“Township”) requires Webmaster (Township) services for the 2015 calendar year; and

WHEREAS, Elizabeth Crescibene, Purchasing Agent, has determined and certified in writing that the value of these services may exceed $17,500; and

WHEREAS, the Township has agreed to retain Paviaweb.com located at 14 Allen St, Netcong, NJ 07857 to provide the necessary Webmaster (Township) services for a total amount not to exceed $6,000 ($500 per month) per their proposal; and

WHEREAS, the anticipated term of this contract is for the 2015 calendar year; and

WHEREAS, the contract with Paviaweb.com is for a total amount not to exceed $6,000 ($500 per month) and therefore the requirements of N.J.S.A. 19:44A-20.5 (Anti Pay-to-Play Legislation) do not apply; and

WHEREAS, Paviaweb.com has also submitted to the Township a New Jersey Business Registration Certificate, as required; and

WHEREAS, there are funds available for the retention of such professional services; and

WHEREAS, said professional services may be retained without competitive bidding pursuant to the Local Public Contracts Law, N.J.S.A. 40A:11-1 et seq.

NOW, THEREFORE BE IT RESOLVED by the Township Council of the Township of Randolph, County of Morris, State of New Jersey, as follows:

The Township hereby hires, employs and retains Paviaweb.com having an office at 14 Allen St, Netcong, NJ 07857 to provide Webmaster (Township) services for the 2015 calendar year.
Paviaweb.com shall be compensated for a total contract amount not to exceed $6,000 ($500 per month).
The contract with said firm is for professional services and exempt from the bidding requirements under the Local Public Contracts Law, N.J.S.A. 40A:11-1 et seq.
The award is also subject to compliance with the Equal Employment Opportunity Requirements pursuant to N.J.S.A. 10:5-31 et seq. and N.J.A.C. 17:27.
The Mayor and Township Clerk, together with all appropriate officers, employees, professionals and staff of the Township are hereby authorized and directed to take all steps necessary to effectuate the purposes of this Resolution.
It is hereby directed that Notice of Award of this Contract shall be published once in the official designated newspaper of the Township within ten (10) days of the date hereof.
This Resolution shall take effect immediately.

CERTIFICATION OF AVAILABILITY OF FUNDS

Dated: January 15, 2015

As required by N.J.S.A. 40A:4-57, N.J.A.C. 5:30-14.5, and any other applicable requirement, I, Darren Maloney, Director of Finance of the Township of Randolph, have ascertained that funds will be available in the 2015 Budget, General Administration O & E, and Water and Sewer O & E, to award a contract to Paviaweb.com for webmaster services (township and water/sewer), according to its proposal submitted to the Township.

__________________________________
Darren Maloney
Chief Financial Officer
Budget Accounts: 05-201-20-100-302 -$3,000 - Pending Adoption
01-201-20-100-305 -$3,000 - Pending Adoption

17. Release Road Opening Cash Bond for 33 Heather Lane to Robert Goetting—$500.00

R-37-15

WHEREAS, the Engineering Department has received a request from Robert Goetting, for the release of a $500.00 cash road opening bond posted for the purpose of replacing the sidewalk at 33 Heather Lane, Randolph; and

WHEREAS, the Road Opening Bond consisted of a $500.00 cash bond, which was received and deposited with the Finance Department on Oct. 29, 2014; and

WHEREAS, the Applicant was required to post this cash bond to guarantee the replacement of the sidewalk at 33 Heather Lane within the Township Right of way; and

WHEREAS, the Engineering Department has inspected the road opening work, and found it to be acceptable.

NOW THEREFORE, BE IT RESOLVED by the Mayor and Council of the Township of Randolph, County of Morris, State of New Jersey that it is recommended by Raffaele Carchia, Engineering Administrator that the Cash Road Opening Bond in the amount of $500.00 be refunded to Robert Goetting, 423 Hurley Dr., Hackettstown, NJ 07840.

18. Authorizing Rescission of a Portion of MCCPC Contract #6—Road Resurfacing from Key-Tech

R-38-15

WHEREAS, the Township of Randolph (“Township”) on behalf of the Morris County Cooperative Pricing Council (“MCCPC”) sought bids for Contract #6 (Road Resurfacing); and

WHEREAS, bids had been advertised and received on October 9, 2014, on behalf of the MCCPC in accordance with Local Public Contracts Law; and

WHEREAS, Categories D, E, F, G, and H of Contract #6 (Road Resurfacing) were awarded by the Township to various vendors on November 25, 2014; and

WHEREAS, Key-Tech in Keyport, New Jersey, the bidder awarded Category H, subsequently contacted the MCCPC stating that they would not be entering into a contract with the MCCPC due to prevailing wage requirements contained in the contract; and

WHEREAS, Key-Tech was the sole bidder for Category H; and

WHEREAS, it is recommended that Key-Tech be found in default of the contract and the award of Category H in Contract #6 (Road Resurfacing) be rescinded from Key-Tech.

NOW, THEREFORE, BE IT RESOLVED by the Township Council, Township of Randolph, County of Morris, State of New Jersey, that the Township on behalf of the MCCPC hereby finds Key-Tech in default and authorizes the rescission of the award of Category H of Contract #6 (Road Resurfacing) from Key-Tech as stated above.

19. Extending Award of Professional Services Agreement to PierCon Solutions, LLC for Assistance in Creation of Bid Specification for Cell Tower—Extension until December 31, 2015

R-39-15

WHEREAS, the Township of Randolph (“Township”) requires assistance in the creation of a bid specification for a new cell tower at Randolph Municipal Complex; and

WHEREAS, via R-88-14, the Township of Randolph authorized the award of a professional services agreement for a period not to exceed one year (March 6, 2014 - March 5, 2015) to PierCon Solutions LLC located at 63 Beaver Brook Rd, Suite 201, Lincoln Park, NJ 07035 to provide the necessary assistance in the creation of a bid specification for a new cell tower at Randolph Municipal Complex for a total amount not to exceed $4,375 per their proposal; and

WHEREAS, the hourly rate for these services is $175; and

WHEREAS, additional time/services are required for this project through December 31, 2015; and

WHEREAS, PierCon Solutions LLC has provided a proposal for an additional 20 hours at $175 per hour, totaling $3,500, as noted in the attached proposal; and

WHEREAS, the extension of time of this contract is from March 5, 2015 - December 31, 2015; and

WHEREAS, there are funds available for the retention of such professional services; and

WHEREAS, said professional services may be retained without competitive bidding pursuant to the Local Public Contracts Law, N.J.S.A. 40A:11-1 et seq.

NOW, THEREFORE BE IT RESOLVED by the Township Council of the Township of Randolph, County of Morris, State of New Jersey, as follows:

The Township hereby extends the professional services agreement with PierCon Solutions LLC having an office at 63 Beaver Brook Rd, Suite 201, Lincoln Park, NJ 07035 to provide assistance in the creation of a bid specification for a new cell tower at Randolph Municipal Complex for the period of March 5, 2015 - December 31, 2015.
PierCon Solutions LLC shall be compensated for an additional not to exceed amount of $3,500 for an additional 20 hours of work (Total contract amount not to exceed $7,875 ($4,375 original award plus $3,500)).
The contract with said firm is for professional services and exempt from the bidding requirements under the Local Public Contracts Law, N.J.S.A. 40A:11-1 et seq.
The award is also subject to compliance with the Equal Employment Opportunity Requirements pursuant to N.J.S.A. 10:5-31 et seq. and N.J.A.C. 17:27.
The Mayor and Township Clerk, together with all appropriate officers, employees, professionals and staff of the Township are hereby authorized and directed to take all steps necessary to effectuate the purposes of this Resolution.
It is hereby directed that Notice of Award of this Contract shall be published once in the official designated newspaper of the Township within ten (10) days of the date hereof.
This Resolution shall take effect immediately.

CERTIFICATION OF AVAILABILITY OF FUNDS

Dated: January 15, 2015

As required by N.J.S.A. 40A:4-57, N.J.A.C. 5:30-14.5, and any other applicable requirement, I, Darren Maloney, Director of Finance of the Township of Randolph, have ascertained that funds will be available in the 2015 Budget, Building and Grounds O & E, to award a contract to Piercon Solutions for cell tower services (bid specs), according to its proposal submitted to the Township.

__________________________________
Darren Maloney
Chief Financial Officer
Budget Accounts: 01-201-26-310-312 -$3,500 - Pending Adoption

20. Authorizing Mayor to Sign the 2015 Animal Control Services Contract with the Town of Dover

R-40-15

WHEREAS, the Town of Dover wishes to obtain Animal Control Services from the Township of Randolph.

WHEREAS, both parties agree to abide by the provisions set forth in the Services Agreement dated January 1, 2015.

NOW, THEREFORE, BE IT RESOLVED that the Mayor and Council of the Township of Randolph do hereby approve the Contract with the Town of Dover.

BE IT FURTHER RESOLVED that the Mayor is hereby authorized to sign the contract.

21. Refund Overpayment of 2012 Taxes for Block 137, Lot 29 to Randolph Oil Holding, LLC—$5,603.88

R-41-15

WHEREAS, Randolph Oil Holding, LLC has been granted a reduction in assessed valuation for the tax year 2012 by the Tax Court of New Jersey on Block 137, Lot 29, known as 256 Route 10; and

WHEREAS, an overpayment exists as a result of the reduction for the year 2012 in the amount of $5,603.88.

WHEREAS, it is recommended by the Tax Collector that this overpayment be refunded at this time.

NOW, THEREFORE, BE IT RESOLVED, by the Mayor and Council of the Township of Randolph, County of Morris, that the Treasurer be instructed to refund the overpayment of $5,603.88 to Randolph Oil Holding, LLC.

22. Requesting that the MC Municipal Joint Insurance Fund Allow the Randolph Township Senior Citizens Club to be Named as Additionally Insured for General Liability and Non-Owned Automobile Liability Coverage

R-42-15

WHEREAS, the Township of Randolph is a participating member of the Morris County Municipal Joint Insurance Fund (the “Fund”) relative to General Liability and other coverage; and

WHEREAS, the Fund has adopted certain criteria to distinguish between bona fide municipal activities and other quasi-public entities not sponsored by the municipality and, therefore, not subject to coverage by the Fund; and

WHEREAS, it has been determined that in order to be covered by the Fund, an organization or activity meet the test that its function is of the type that historically municipalities have undertaken themselves or have provided with insurance coverage and/or is one which advances a bona fide local public purpose on a non-profit basis typically met by local government, the benefits of which are available to the municipality in general; and

WHEREAS, the Township has asked the Fund to extend General Liability and Non-Owned Automobile Liability Coverage to the Randolph Township Senior Citizens Club.

NOW, THEREFORE, BE IT RESOLVED by the Mayor and Council of the Township of Randolph as follows:

It is hereby certified that the above-listed organization exists within the Township of Randolph as a bona fide charitable, educational, or recreational activity of the municipality and is, in fact, an organization that supports and/or provides services to the municipality in general and, as such, is sponsored or subsidized directly by the municipality.

The Township of Randolph does hereby request that the Randolph Township Senior Citizens Club be named as additional insured for general liability and non-owned automobile liability coverage in accordance with the applicable limits and restrictions.

A certified copy of this Resolution shall be filed with the Coverage Committee Chair, c/o PERMA, Park 80 West, Plaza One, Saddle Brook, NJ 07663.

23. Release of Police Detail Escrow to Randolph Rotary—$674.67 and Smith-Sondy Asphalt Const.—$308.00

R-43-15

WHEREAS, the Finance Department received escrow funds for Police Detail.

WHEREAS, the Detail work has been completed.

THEREFORE, BE IT RESOLVED by the Mayor and Council of the Township of Randolph, Morris County, New Jersey that it is recommended by the Finance Department that the escrow funds for the following amounts be refunded:

Randolph Rotary $674.67
Smith-Sondy Asphalt Const. $308.00

24. Reduction of Performance Guarantee, Brightview at Randolph, Block 111, Lots 19, 20, and 21

R-44-15

WHEREAS, Engineering has received a request from Brightview at Randolph for the reduction of the performance guarantee for the public improvements associated with the Brightview development; and

WHEREAS, the initial performance guarantee consisted of a Performance Bond, No. 019-045-026 , issued by Liberty Mutual Insurance Company, in the amount of $423,937.80 and a cash bond in the amount $47,104.20, which was received and deposited with the Finance Department; and

WHEREAS, the Township Engineer has recommended that the Performance Bond be reduced to $179,274.60 and the cash deposit be reduced to $19,919.40.

NOW, THEREFORE, BE IT,RESOLVED by the Mayor and Council of the Township of Randolph, that the initial Performance Bond, No. 019-045-026, in the amount of $423,937.80 be reduced to $179,274.60 and that the Developer be refunded the difference between the original cash bond in the amount of $47,104.20 and the current required cash bond in the amount of $19,919.40, or a total of $27,184.80, as recommended by the Township Engineer, to Brightview at Randolph, LLC, 218 North Charles Street, Suite 220, Baltimore, MD 21201. The reduction of the Performance Bond and release of a portion the cash bond is subject to the delivery and acceptance of the new bond.

25. Raffle License, On-Premise 50/50, Randolph High School Choir and Theater Boosters Association on March 13, 2015 from 6:30-10:00 p.m., March 14, 2015 from 12:30-4:00 p.m., March 14, 2015 from 6:30-10:00 p.m. at the Randolph High School, 511 Millbrook Avenue, Randolph

H. UPCOMING EVENTS

First Aid Squad dinner—Saturday, January 24th at 6:00 p.m.
Morris County League of Municipalities meeting—Wednesday, February 18th
Habitat for Humanity Gala—Saturday, February 28th at 6:00 p.m.
Randolph Chamber of Commerce meetings—Thursdays, February 19th and March 19th

I. ORDINANCES: INTRODUCTION

1. Ordinance No. 01-15: Lot Grading Ordinance

Manager Mountain explained that this is a re-adoption of an Ordinance for a lot grading permit. A lot grading permit provides a requirement for any individual who is disturbing 1,000 square feet or more on his property of any new impervious area or 2,500 square feet or more of new soil disturbance. The reason this Ordinance was put into place was to give the Engineering Department opportunity on the front end of these projects to review the plans, insure there is no adverse effect from the project on neighboring properties.

BE IT RESOLVED that an Ordinance entitled “AN ORDINANCE RE-ADOPTING SECTION 15-52, LOT GRADING PERMITS, OF THE LAND DEVELOPMENT ORDINANCE OF THE TOWNSHIP OF RANDOLPH, MORRIS COUNTY, NEW JERSEY” be introduced, read by title by the Township Clerk and passed on first reading.

BE IT RESOLVED that said Ordinance shall be further considered for final passage at the meeting of the Township Council of the Township of Randolph on the 3rd of February 2015 at 7:00 o’clock in the evening, prevailing time, at the Municipal Building in said Township, at which time and place all persons interested shall be given an opportunity to be heard concerning said Ordinance.

BE IT FURTHER RESOLVED that the Township Clerk be authorized and directed to advertise said Ordinance in full or by summary with the Notice of Introduction thereof in the official designated newspaper according to law.

Councilman Forstenhausler made a motion to introduce the Ordinance. Councilman Guadagno seconded the motion, and the following roll call vote was taken:

AYES:
Councilwoman Carey
Councilman Forstenhausler
Councilman Guadagno
Councilman Loveys
Deputy Mayor Hirniak
Mayor Veech

NAYS: None

ABSENT: Councilman Napoliello

J. DISCUSSION ITEMS

1. 2015 Council Work Groups

Mayor Veech stated that the Highlands work group was added to what she had distributed. Councilman Guadagno stated that he would like to see the list of work groups attached to the appointments that are made at the end of the year. Mayor Veech asked that a list be posted by the Council mailboxes as well.

2. Manager’s 2015 Goals

Manager Mountain provided his 2015 Goals to the Council in a memorandum dated January 9, 2015 (Council memo #3-2015). He highlighted the following:

Budget—process will begin in the coming weeks. Finding the balance between the short term needs and the long term fiscal stability of the township is always a challenge, and he will work toward that objective together with the Council.
Employee Negotiations—looking to close out three contracts (Teamster’s Union, Randolph Supervisory Employee Association, and Randolph Employee Association) that expired at the end of 2014. Negotiations with the Fraternal Order of Police (FOP) union representative (rank and file and supervisory) will be initiated in the late summer.
Revaluation—the work group has gotten it to an implementation stage. He will be working with those involved on moving the Revaluation forward.
Mount Freedom/Butterworth Sewer—he has been working with Ed Buzak on a revised settlement agreement with the developer to be executed in the early part of 2015. Phase III of the Butterworth improvements will be designed and readied for bid in 2015. He will be working with Darren Carney and the Council work group on establishing planning and zoning goals for the Mount Freedom area.
EA Porter Site Remediation—hoping to have an Ordinance in place by late spring, and proceed with the project by the end of the year. This project will go into 2016.
Economic Development—has spoken with Darren Carney and the Economic Development Committee to provide support for several development/redevelopment projects, including the Grecco and Kmart properties.
Parks Master Plan—participating on the steering committee guiding the process, and closely overseeing the work of the township’s consultant.
Cell Tower—working toward the goal of implementation.
Facilities Master Plan—will work with the facilities work group to better encapsulate the existing and future needs of the various facilities that the township operates and maintains.
NJDOT/CCM—will continue to monitor the project.
Water Master Plan—is nearing completion. A presentation to the Council by the consultant and in-house staff will be scheduled early in 2015.
Ribbon Cutting Animal Shelter—work is completed; looking to schedule a ribbon cutting for late March/early April.
Morris County Projects—Sussex Turnpike project should begin in the spring. The Ironia Road bridge project is planned for a 2015 replacement, and the county has advised the Combes Hollow Bridge will be replaced in 2016.
Mac Spar Sewer Extension Project—the design is underway, and should be complete in the coming weeks; the project should be out to bid by late spring.
Highlands Conformance—review of the wastewater management plan is a crucial step, and he will be working with staff and the Council in the early part of 2015.
Retaining Wall Improvements—good progress is being made with existing funds on the first couple of walls. With the approval of capital funds in the 2015 budget, the work will continue on a triage basis.
VFW Improvements—A Community Development grant has been submitted for the installation of the elevator.
Fire Training Facility—will be working with the Fire Department on an agreement to allow the department to convert the existing animal shelter building into a fire training center.

Councilman Guadagno felt that the Rockaway Valley Sewer Authority extensions should be added to the goals.

Councilman Forstenhausler asked how much was requested from the Community Development grant. Manager Mountain stated $80,000 was requested; the project is expected to be a $100,000 project. The township is using investments that have already been made in the facility to show its commitment to the project.

K. OPEN TO THE PUBLIC

Judith Stewart of 114 Everdale Road asked what type of health services were being contracted for in item #14 of the Combined Action Resolutions, Professional Services Agreement for Health Specialist Services to Kristine Wilsusen since she thought there was already a health services specialist in the Health Department. Manager Mountain explained that Kristine Wilsusen is the person Mrs. Stewart is referring to, she is on a contract basis.

Mrs. Stewart also asked about the Senior Citizen bus. It has been out of service for awhile and some programs were canceled. Manager Mountain explained that the bus was out of service, and since the new bus was expected to arrive soon, they didn’t want to use funds to repair the old bus. She thanked the Manager and Council for the bus since it’s well utilized for the seniors.

Seeing no one further from the public, the public portion was closed.

L. COUNCIL COMMENTS

Councilman Guadagno stated that he saw that the car dealership on Canfield Avenue has finally been cleaned up. He thanked those who worked to accomplish that since he realized it wasn’t an easy task. Councilman Guadagno asked if there was going to be something built on the large pile of dirt by CVS. He felt that the property owner needs to be asked about the status.

Mayor Veech stated that she spoke at the Girl Scout Gold, Silver, and Bronze Awards. She invited the recipients of the Gold Awards to send their information to Donna Luciani so she can schedule a ceremony at an upcoming Council meeting. Mayor Veech also stated that she met with the Business Development Director for Brightview at the Randolph Chamber of Commerce. She asked if Council members would be interested in attending a ribbon cutting ceremony sometime this summer. The Director invited any Council member or public that would like to tour Brightview, to reach out to her.

M. EXECUTIVE SESSION

WHEREAS, Section 8 of the Open Public Meetings Act, Chapter 231, P.L. 1975 (N.J.S.A. 10:4-12) permits the exclusion of the public from a meeting under certain circumstances; and

WHEREAS, this public body is of the opinion that such circumstances presently exist.

NOW, THEREFORE, BE IT RESOLVED by the Mayor and Council of the Township of Randolph, in the County of Morris, and State of New Jersey, as follows:

1. The public shall be excluded from the remaining portion of the meeting.

2. The general nature of the subject matter to be discussed is as follows:

Discuss Executive Session Minutes
Review RTEA & RTSEA Contract Proposals

3. As nearly as now can be ascertained, the matter or matters to be discussed at this time will be disclosed to the public at such time and under such circumstances as are prescribed by law.

4. At the conclusion of the Executive Session, the Council may reconvene in public session for the purpose of taking formal action.

Councilman Guadagno made a motion to move into Executive Session at 9:00 p.m. Councilman Loveys seconded the motion, and the following roll call vote was taken:

AYES:
Councilwoman Carey
Councilman Forstenhausler
Councilman Guadagno
Councilman Loveys
Deputy Mayor Hirniak
Mayor Veech

NAYS: None

ABSENT: Councilman Napoliello

Councilman Guadagno made a motion to return to Open Session at 9:15 p.m. Councilman Forstenhausler seconded the motion, and the following roll call vote was taken:

AYES:
Councilwoman Carey
Councilman Forstenhausler
Councilman Guadagno
Councilman Loveys
Deputy Mayor Hirniak
Mayor Veech

NAYS: None

ABSENT: Councilman Napoliello

Approval of Executive Meeting Minutes

The Executive Meeting minutes from January 2010 to August 2010 were pulled, and will be placed on the February 3, 2015 agenda.

2010 - September to December

Councilman Loveys made a motion to approve the Executive Meeting minutes from September 2010 to December 2010. Councilman Loveys seconded the motion, and the following roll call vote was taken:

AYES: Councilman Loveys

ABSTAIN:
Councilwoman Carey
Councilman Forstenhausler
Councilman Guadagno
Deputy Mayor Hirniak
Mayor Veech

ABSENT: Councilman Napoliello

2011 - January to December

Councilman Guadagno made a motion to approve the Executive Meeting minutes from January 2011 to December 2011. Councilman Loveys seconded the motion, and the following roll call vote was taken:

AYES:
Councilman Guadagno (abstain for May 26, 2011)
Councilman Loveys

ABSTAIN:
Councilwoman Carey
Councilman Forstenhausler
Deputy Mayor Hirniak
Mayor Veech

ABSENT: Councilman Napoliello

2012 - January to December

Councilman Guadagno made a motion to approve the Executive Meeting minutes from January 2012 to December 2012. Mayor Veech seconded the motion, and the following roll call vote was taken:

AYES:
Councilman Guadagno (abstain for June 7, 2012)
Councilman Loveys (abstain for February 23 and March 29, 2012)
Mayor Veech

ABSTAIN:
Councilwoman Carey
Councilman Forstenhausler
Deputy Mayor Hirniak

ABSENT: Councilman Napoliello

2013 - January to December

Councilman Guadagno made a motion to approve the Executive Meeting minutes from January 2013 to December 2013. Mayor Veech seconded the motion, and the following roll call vote was taken:

AYES:
Councilwoman Carey
Councilman Guadagno
Councilman Loveys
Deputy Mayor Hirniak
Mayor Veech

ABSTAIN: Councilman Forstenhausler

ABSENT: Councilman Napoliello

2014 - January to December

Councilman Guadagno made a motion to approve the Executive Meeting minutes from January 2014 to December 2014. Councilman Forstenhausler seconded the motion, and the following roll call vote was taken:

AYES:
Councilwoman Carey (abstain for January 14, 2014)
Councilman Forstenhausler (abstain for January 14, 2014)
Councilman Guadagno (abstain for June 12 and November 25, 2014)
Councilman Loveys
Deputy Mayor Hirniak (abstain from February 27 and March 20, 2014)
Mayor Veech (abstain for October 2, 2014)

ABSENT: Councilman Napoliello

N. ADJOURNMENT

Councilman Guadagno made a motion to adjourn the meeting at 9:20 p.m. Councilman Forstenhausler seconded the motion, and the following roll call vote was taken:

AYES:
Councilwoman Carey
Councilman Forstenhausler
Councilman Guadagno
Councilman Loveys
Deputy Mayor Hirniak
Mayor Veech

NAYS: None

ABSENT: Councilman Napoliello