All meeting minutes posted on the township website are unofficial minutes. Official copies of minutes may be obtained from the township clerk.

Minutes: January 18, 2018

A. OPENING OF REGULAR MEETING

1. Call to Order

A regular meeting of the Randolph Township Council was called to order at 7:00 p.m. by Mayor Forstenhausler. This meeting is held pursuant to the New Jersey Open Public Meetings Act. Adequate notice of the meeting has been provided by posting written notice of the time, date, location and to the extent known, the agenda of the meeting in Randolph Township. This notice was posted on the Bulletin Board within Town Hall, it was filed with the Township Clerk, and it was provided to those persons or entities requesting notification. Notice was also provided to the Randolph Reporter and the Morris County Daily Record on November 17, 2017 by emailing them the annual resolution adopted by the Council on October 10, 2017. The annual resolution, which included this meeting date, was advertised in the Randolph Reporter, the official newspaper of the Township of Randolph on November 23, 2017, and in the Daily Record on November 21, 2017.

2. Roll Call

PRESENT:
Councilwoman Carey
Councilman Guadagno
Councilman Napoliello
Councilman Tkacs
Councilwoman Veech
Deputy Mayor Loveys
Mayor Forstenhausler
ABSENT: None

Also present: Township Manager Mountain and Keli Gallo from the Law Office of Edward Buzak

3. Pledge of Allegiance

Mayor Forstenhausler led the Pledge of Allegiance.

B. OPEN TO THE PUBLIC

William Medve of 15 Starling Road stated that he was a member of the Planning Board from 1992-1996, and liaison to the Environmental Committee and the first Open Space Committee; he was one of two subcommittee members that wrote the zoning ordinances that came out of the 1992 Master Plan. He also participated in a lot of the thought that went into the laws that exist today. Mr. Medve had a report for the Council members to read when they had time in which he summarized issues he wanted them to consider related to the Wawa application. He noted that it really is the Board of Adjustment and the Zoning Officer, but since the Council addresses ordinances, he wanted them to consider a couple of issues. He explained that, attached to the report, was the criteria that Wawa uses to look for a site: 24 hour/day operation, corner lots, and approximately 24,000 cars passing per day. Mr. Medve explained that the chosen lot is not a corner lot, but they are going to make it a corner lot by asking for rear access. Mr. Medve reviewed the plans and noted that the access to Quaker Church Road is not allowed due to the provisions in the Zoning Ordinances; there is nothing in their request for waivers. He explained that when he helped to create the ordinances, there was a lot of time spent writing them in order to keep traffic on the highway, and out of the residential areas. Mr. Medve asked the Council to look at the plan and to seriously consider the application from Wawa. He was concerned about the impact to the safety for the residential neighborhood. He felt that the Wawa should not be built in that location, but had no objection to having it in a different location in the township.

Deputy Mayor Loveys asked for clarification on the access to Quaker Church Road. He confirmed with Mr. Medve that access is not allowed and in the application, Wawa has not requested a waiver.

Judith Stewart of 114 Everdale Road commented on the issue of allowing higher fencing in order to control the deer population from entering residents’ properties. She explained that the Chabad on West Hanover Avenue has a good example of an eight foot high fence; she had gotten the variance several years ago from the Board of Adjustment. Mrs. Stewart asked the Council to place it on an upcoming agenda for discussion, and then forward the issue to the appropriate advisory committee.

Seeing no one further from the public, the public portion was closed.

C. MANAGER’S REPORT

Manager Mountain reported the following:

Weis Market—in December, he and Darren Carney met with representatives from Weis Market to review the plans for the store replacing the A&P. The plans include upgrades to the store interior, landscaping, parking lot, and a new sign at the front of the property. Only the sign change will likely require board review. The store will be similar to one that was recently opened in Brunswick, Maryland; it will contain many new and modern amenities that were unavailable in the old supermarket. The construction is expected to be completed by the end of May, with an anticipated opening in mid-year. They will be providing additional details on the store design and amenities in a release that will be shared with the local media and the Randolph Local website.
Butterworth III Sewer Project—there is a resolution accepting the withdrawal of the low bidder and the rejection of all remaining bids. There are sometimes actions in a bid process that are beyond the township’s control; in this case, the low bidder had a mistake in his bid, which caused him to request a withdrawal of the bid. The next two low bidders had fatal flaws in their bid submittals, which caused there to be only remaining bids that were higher than the engineer’s estimate. Therefore, it was recommended to reject those bids and to re-bid the project. The bid is expected to be out again in the coming week, and awarded in March; this should still keep the relative timeframe of the construction of the project.
Community Wellness Day—Dr. Simon, from Randolph Pain and Wellness, has sponsored this event in the past. He is looking to re-establish the event after taking one year off. It will be held on Saturday, March 24 at the Randolph Middle School; it will feature many of the same activities as the past events.
Special Assessment for the MacSpar Sewer Line Project—the local assessment board held a public hearing; the meeting was attended by a handful of residents who benefitted from the project. The board approved the assessor’s recommendation at the meeting, after hearing from the residents in attendance. None of the residents had issue with the assessment, they just asked for some clarifications on the process. The next and final step of the process is a resolution the Council will be required to act on, which will be on the February 1st meeting agenda; the notice of the meeting has been advertised.

Deputy Mayor Loveys asked if substantial changes to the Butterworth III specifications were anticipated. Manager Mountain replied there would be very limited changes, one is an insert for the two questions that were posed as part of an addendum, and the second is a clarification on a plan element that was asked about during the process that is also an attachment. The plan and the specifications will be the same.

Deputy Mayor Loveys also asked if the pump station was on Carellen Place or on Old Shunpike Road; Manager Mountain explained that it was on Carellen Place, and would show him on a map after the meeting.

D. APPROVAL OF MEETING MINUTES

1. Authorizing Regular Meeting Minutes from October 19, 2017, November 2, 2017, November 16, 2017 and December 7, 2017

Councilman Guadagno made a motion to approve the regular meeting minutes from October 19, 2017. Councilwoman Carey seconded the motion, and the following roll call vote was taken:

AYES:
Councilwoman Carey
Councilman Guadagno
Councilman Napoliello
Councilman Tkacs
Councilwoman Veech
Deputy Mayor Loveys
Mayor Forstenhausler

NAYS: None

Councilwoman Carey made a motion to approve the regular meeting minutes from November 2, 2017. Councilwoman Veech seconded the motion, and the following roll call vote was taken:

AYES:
Councilwoman Carey
Councilman Guadagno (Abstain)
Councilman Napoliello (Abstain)
Councilman Tkacs
Councilwoman Veech
Deputy Mayor Loveys
Mayor Forstenhausler

NAYS: None

Councilman Guadagno made a motion to approve the regular meeting minutes from November 16, 2017. Councilman Tkacs seconded the motion, and the following roll call vote was taken:

AYES:
Councilwoman Carey
Councilman Guadagno
Councilman Napoliello
Councilman Tkacs
Councilwoman Veech
Deputy Mayor Loveys (Abstain)
Mayor Forstenhausler

NAYS: None

Councilwoman Carey made a motion to approve the regular meeting minutes from December 7, 2017. Councilman Guadagno seconded the motion, and the following roll call vote was taken:

AYES:
Councilwoman Carey
Councilman Guadagno
Councilman Napoliello (Abstain)
Councilman Tkacs
Councilwoman Veech (Abstain)
Deputy Mayor Loveys (Abstain)
Mayor Forstenhausler

NAYS: None

2. Authorizing Executive Meeting Minutes from February 16, 2017, March 2, 2017, March 16, 2017, April 6, 2017, April 27, 2017, May 4, 2017, May 18, 2017, July 6, 2017 and September 7, 2017

Councilwoman Veech made a motion to approve the executive meeting minutes from February 16, 2017. Councilman Napoliello seconded the motion, and the following roll call vote was taken:

AYES:
Councilwoman Carey
Councilman Guadagno (Abstain)
Councilman Napoliello
Councilman Tkacs (Abstain)
Councilwoman Veech
Deputy Mayor Loveys
Mayor Forstenhausler

NAYS: None

Councilwoman Veech made a motion to approve the executive meeting minutes from March 2, 2017. Councilman Tkacs seconded the motion, and the following roll call vote was taken:

AYES:
Councilwoman Carey
Councilman Guadagno (Abstain)
Councilman Napoliello
Councilman Tkacs
Councilwoman Veech
Deputy Mayor Loveys (Abstain)
Mayor Forstenhausler

NAYS: None

Councilman Guadagno made a motion to approve the executive meeting minutes from March 16, 2017. Councilman Napoliello seconded the motion, and the following roll call vote was taken:

AYES:
Councilwoman Carey
Councilman Guadagno
Councilman Napoliello
Councilman Tkacs
Councilwoman Veech (Abstain)
Deputy Mayor Loveys
Mayor Forstenhausler

NAYS: None

Councilwoman Veech made a motion to approve the executive meeting minutes from April 6, 2017, April 27, 2017, May 4, 2017, and July 6, 2017. Councilman Guadagno seconded the motion, and the following roll call vote was taken:

AYES:
Councilwoman Carey
Councilman Guadagno
Councilman Napoliello
Councilman Tkacs
Councilwoman Veech
Deputy Mayor Loveys
Mayor Forstenhausler

NAYS: None

Councilman Guadagno made a motion to approve the executive meeting minutes from May 18, 2017. Councilwoman Carey seconded the motion, and the following roll call vote was taken:

AYES:
Councilwoman Carey
Councilman Guadagno
Councilman Napoliello (Abstain)
Councilman Tkacs (Abstain)
Councilwoman Veech
Deputy Mayor Loveys
Mayor Forstenhausler

NAYS: None

Councilman Guadagno made a motion to approve the executive meeting minutes from September 7, 2017. Councilwoman Veech seconded the motion, and the following roll call vote was taken:

AYES:
Councilwoman Carey
Councilman Guadagno
Councilman Napoliello (Abstain)
Councilman Tkacs
Councilwoman Veech
Deputy Mayor Loveys
Mayor Forstenhausler
NAYS: None

E. COMBINED ACTION RESOLUTIONS

Items #10 & 11, refund overpayment of 2017 taxes and water and sewer charges for two properties, and approve redeemed tax sale certificate for a different property—Deputy Mayor Loveys stated that it seemed the two items were coming after the fact, and he wondered if they were time sensitive issues. Manager Mountain replied that they were not time sensitive, but were items that were acknowledged by the tax office after the tax sale, where there was information provided that they were not aware of at the tax sale.

1. Refund Tree Bond Posted for 92 High Street, Block 145, Lot 56.13 to Shawn Beckler—$2,400.00

R-25-18

WHEREAS, the Planning and Zoning Department received a tree bond posted by Shawn Beckler, 92 High Street for Block 145, Lot 56.13 in the amount of $2,400; and

WHEREAS, the requirements have been met and completed.

NOW, THEREFORE, BE IT RESOLVED by the Mayor and Council of the Township of Randolph, County of Morris, State of New Jersey that it is recommended by Darren Carney, Planning and Zoning Administrator that the tree bond in the amount of $2,400.00 be refunded to Shawn Beckler, 92 High Street, Randolph, NJ 07869.

Darren Carney, Planning & Zoning Administrator

2. Refund Road Opening Cash Bond for the Purpose of Replacing the Driveway at 12 Farview Ave., Block 85, Lot 2 to Chris Hlubik—$500.00

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WHEREAS, the Engineering Department has received a request from Chris Hlubik for the release of a $500.00 cash road opening bond posted for the purpose of replacing the driveway at 12 Farview Avenue, Randolph NJ 07869 BL 85/L 2; and

WHEREAS, the Road Opening Bond consisted of a $500.00 cash bond, which was received and deposited with the Finance Department on October 5, 2017; and

WHEREAS, the Applicant was required to post this cash bond to guarantee the replacing of the driveway at 12 Farview Avenue, within the Township Right of Way; and

WHEREAS, the Engineering Department has inspected the road opening work, and found it to be acceptable.

NOW THEREFORE, BE IT RESOLVED by the Mayor and Council of the Township of Randolph, County of Morris, State of New Jersey that it is recommended by Raffaele Carchia, Engineering Administrator that the Cash Road Opening Bond in the amount of $500.00 be refunded to Chris Hlubik at 12 Farview Avenue, Randolph NJ 07869.

3. Refund Escrow Funds for Police Detail to Konkus Corp—$522.00

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WHEREAS, the Finance Department received escrow funds for Police Detail.

WHEREAS, the Detail work has been completed.

THEREFORE, BE IT RESOLVED by the Mayor and Council of the Township of Randolph, Morris County, New Jersey that it is recommended by the Finance Department that the escrow funds for the following amounts be refunded:

Konkus Corp $522.00

4. Authorizing Randolph Township’s Request for Funding the MAC Grant for 2019 Being Sent to the Governor’s Council on Alcoholism and Drug Abuse for the Fiscal Grant Cycle of July 2014-June 2019

R-28-18

WHEREAS, the Governor’s Council on Alcoholism and Drug Abuse established the Municipal Alliances for the Prevention of Alcoholism and Drug Abuse in 1989 to educate and engage residents, local government and law enforcement officials, schools, nonprofit organizations, the faith community, parents, youth and other allies in efforts to prevent alcoholism and drug abuse in communities throughout New Jersey.

WHEREAS, The Township Council of the Township of Randolph, County of Morris, State of New Jersey recognizes that the abuse of alcohol and drugs is a serious problem in our society amongst persons of all ages; and therefore has an established Municipal Alliance Committee; and,

WHEREAS, the Township Council further recognizes that it is incumbent upon not only public officials but upon the entire community to take action to prevent such abuses in our community; and,

WHEREAS, the Township Council has applied for funding to the Governor’s Council on Alcoholism and Drug Abuse through the County of Morris;

NOW, THEREFORE, BE IT RESOLVED by the Township of Randolph, County of Morris, State of New Jersey hereby recognizes the following:

The Township Council does hereby authorize submission of a strategic plan for the Randolph Township Municipal Alliance grant for fiscal year 2019 in the amount of:
DEDR $_____17,248______
Cash Match $______4,312______
In-Kind $_____12,936_______
The Township Council acknowledges the terms and conditions for administering the Municipal Alliance grant, including the administrative compliance and audit requirements.

5. Approve Redeemed Tax Sale Certificate for Block 101, Lot 3.01, 1206 Sussex Tpke. by Profito Real Estate Ventures, LLC—$659.17

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WHEREAS, Tax Sale Certificate #17-15 held by the Township of Randolph, and assessed to Profito Real Estate Ventures LLC known as, Block 101, Lot 3.01 and also known as 1206 Sussex Tpke.; and

WHEREAS, the above mentioned Tax Sale Certificate was redeemed by Dave Profito, Managing Member of the property on December 27, 2017 and includes all open principal and interest in the amount of $659.17; and

WHEREAS, the Township Council of the Township of Randolph that this Governing Body acknowledges and confirms the redemption of tax sale certificate #17-15.

NOW, THEREFORE, BE IT RESOLVED, by the Mayor and Council of the Township of Randolph, County of Morris, that the Certified Tax Collector is authorized to process all the necessary documents to redeem said lien, to bring the account current and cancel the certificate from record with the Morris County Clerk’s Office.

6. Refund Tax Sale Certificate for Block 42, Lot 63.26, 5 Hawser Way to TFS cust for Fig Cap Inv NJ13—$57,713.93

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WHEREAS, Tax Sale Certificate #17-05 held by TFS cust for Fig Cap Inv NJ13, and assessed to Bristow, Herbert J & Bari J known as, Block 42, Lot 63.26 and also known as 5 Hawser Way, and;

WHEREAS, the above mentioned Tax Sale Certificate has been redeemed by Bristow, Herbert J & Bari J owners of said property and includes principal and interest in the amount of $313.93 and the return of the premium in the amount of $57,400.00.

NOW, THEREFORE, BE IT RESOLVED, by the Mayor and Council of the Township of Randolph, County of Morris, that the Treasurer be instructed to refund the total amount of $57,713.93 TFS cust for Fig Cap Inv NJ13, PO Box 54472, New Orleans, LA 70154 the lien holder of Tax Sale Certificate #17-05.

7. Refund Tax Sale for Block 144, Lot 3, 114 High Street to TFS cust for Fig Cap Inv NJ13—$660.97

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WHEREAS, Tax Sale Certificate #17-20 held by TFS cust for Fig Cap Inv NJ13, and assessed to Fresse, Miguel A/Wanda L known as, Block 144, Lot 3 and also known as 114 High St., and;

WHEREAS, the above mentioned Tax Sale Certificate has been redeemed by Fresse, Miguel A/Wanda L owners of said property and the redemption includes principal and interest in the amount of $160.97 and the return of the premium in the amount of $500.00.

NOW, THEREFORE, BE IT RESOLVED, by the Mayor and Council of the Township of Randolph, County of Morris, that the Treasurer be instructed to refund the total amount of $660.97 TFS cust for Fig Cap Inv NJ13, PO Box 54472, New Orleans, LA 70154 the lien holder of Tax Sale Certificate #17-20.

8. Refund Tax Sale Certificate for Block 21.09, Lot 23 to Tom Tiehua Cao & Michelle Qing Chang—$1,696.01

R-32-18

WHEREAS, Tax Sale Certificate #17-02 held by Tom Tiehua Cao/Michelle Qing Chang, and assessed to Smarth, Richard/Cheryl known as, Block 21.09, Lot 23 and also known as 19 East Logan Rd., and;

WHEREAS, the above mentioned Tax Sale Certificate has been redeemed by Smarth, Richard/Cheryl owners of said property and the redemption includes principal and interest in the amount of $296.01 and the return of the premium in the amount of $1,400.00.

NOW, THEREFORE, BE IT RESOLVED, by the Mayor and Council of the Township of Randolph, County of Morris, that the Treasurer be instructed to refund the total amount of $1,696.01 Tom Tiehua Cao/Michelle Qing Chang, 19 Edendale Street, Ladera Ranch, CA 92694 the lien holder of Tax Sale Certificate #17-02.

9. Refund Tax Sale Certificate for Block 112.01, Lot 72, 8 Meadow Lark Ct. to US Bank cust BV Trst 2015-1—$18,293.92

R-33-18

WHEREAS, Tax Sale Certificate #2013 held by US Bank cust BV Trst 2015-1, and assessed to Dattalo, Angela known as, Block 112.01, Lot 72 and also known as 8 Meadow Lark Ct., and;

WHEREAS, the above mentioned Tax Sale Certificate has been redeemed by Fortune Title Agency who represents the sale of the property and the redemption includes principal and interest in the amount of $14,593.92 and the return of the premium in the amount of $3,700.00.

NOW, THEREFORE, BE IT RESOLVED, by the Mayor and Council of the Township of Randolph, County of Morris, that the Treasurer be instructed to refund the total amount of $18,293.92 to US Bank cust BV Trst 2015-1, 50 South 16th Street—Suite 2050, Philadelphia, PA 19102-2513 the lien holder of Tax Sale Certificate #2013.

10. Refund Overpayment of 2017 Taxes and Water and Sewer Charges at Block 142, Lot 13, 12 Maple Avenue and Block 73, Lot 58, 10 Emery Avenue to TWR as cust of Ebury Fund 1 NJ, LLC—$3,410.50

R-34-18

WHEREAS TWR as cust for Ebury Fund 1 NJ LLC has overpaid 2017 taxes and water and sewer charges in the amount of $1,229.79 on Block 142, Lot 13, 12 Maple Avenue and $2,180.71 on Block 73, Lot 58, 10 Emery Avenue and are due a refund; and

WHEREAS, the refund in the total amount of $3,410.50 was issued on December 27, 2017.

NOW, THEREFORE, BE IT RESOLVED, by the Mayor and Council of the Township of Randolph, County of Morris, that they confirm the Treasurer’s action in refunding TWR as cust for Ebury Fund 1 NJ LLC the amount of $3,410.50 for this overpayment.

11. Approved Redeemed Tax Sale Certificate for Block 14, Lot 1.01, 145 Selma Blvd to C&E Tax Lien Fund I—$11,571.78

R-35-18

WHEREAS, Tax Sale Certificate #17-01 was issued to the C&E Tax Lien Fund I during the annual tax sale held on November 29, 2017 at Block 14, Lot 1.01, 145 Selma Blvd., Randolph; and

WHEREAS, the above mentioned Tax Sale Certificate has been determined to be invalid/void and a refund must be issued to the lien holder, and;

WHEREAS, a refund was issued on December 11, 2017 in the amount of $11,571.78 which included $171.44 principle, $0.34 interest and the $11,400.00 premium.

NOW, THEREFORE, BE IT RESOLVED the Township Council of the Township of Randolph that this Governing Body acknowledges and confirms the refund of certificate #17-01 to C&E Tax Lien Fund I, PO Box 5021, Philadelphia, PA 19111

12. Release of Performance Guarantee for $135,916.92 Along with the Cash Bond in the Amount $15,101.88, Plus Accrued Interest and Accept the Maintenance Guarantee in the Form of a Cash Bond for $18,877.35 for Public Improvements at the Primrose School, Block 18.02, Lot 1.12, 2A Middlebury Blvd.

R-36-18

WHEREAS, the Township Engineer has received a request from the Primrose School of Randolph for the release of the performance guarantee for public improvements and acceptance of the maintenance guarantee for Block 18.01, Lot 1.12, 2A Middlebury Boulevard, Township of Randolph; and

WHEREAS, the performance guarantee consists of Bond No. 654466S, issued by the Developers Surety and Indemnity Company, in the amount of $135,916.92 which was filed with the Township Clerk’s office and a cash bond in the amount of $15,101.88 which was deposited with Finance Department on October 21, 2016; and

WHEREAS, the Developer must post a maintenance guarantee in the amount of $18,877.35 for a period of two years and Primrose School of Randolph posted said maintenance guarantee in a cash bond, Check No. 136, in the amount of $18,877.35 which was deposited with Finance Department on January 11, 2018.

NOW, THEREFORE, BE IT RESOLVED by the Mayor and Council of the Township of Randolph that the Township release the performance guarantee, Bond No. 654466S, in the amount of $135,916.92 and the cash bond in the amount of $15,101.88, plus accrued interest, to Primrose School of Randolph located at 2A Middlebury Boulevard, Randolph, New Jersey, 07869 and accept the maintenance guarantee in the form of a cash bond in the amount of $18,877.35.

13. Endorsing the Submission of the 2017 Recycling Tonnage Grant Application to the NJDEP, Designating Kathleen Heath to File Said Application, and Agreeing the Dedication of the Monies Received are Solely Used for Recycling

R-37-18

WHEREAS, The Mandatory Source Separation and Recycling Act, P.L. 1987, c.102, has established a recycling fund from which tonnage grant may be made to municipalities in order to encourage local source separation and recycling programs; and

WHEREAS, It is the intent and the spirit of the Mandatory Source Separation and Recycling Act to use the tonnage grants to develop new municipal programs and to continue to expand existing programs; and

WHEREAS, The New Jersey Department of Environmental Protection has promulgated recycling regulations to implement the Mandatory Source Separation and Recycling Act; and

WHEREAS, The recycling regulations impose on municipalities certain requirements as a condition for applying for tonnage grants, including but not limited to, making and keeping accurate, verifiable records, of materials collected and claimed by the municipality; and

WHEREAS, A resolution authorizing this municipality to apply for the 2017 recycling tonnage grant will memorialize the commitment of this municipality to recycling and to indicate the assent of Randolph Township Council to the efforts undertaken by the municipality and the requirements contained in the Recycling Act and recycling regulations; and

WHEREAS, Such a resolution should designate the individual authorized to ensure the application is properly completed and timely filed.

NOW THEREFORE BE IT RESOLVED by the Randolph Township Council that Randolph Township hereby endorses the submission of the recycling tonnage grant application to the New Jersey Department of Environmental Protection and designates Kathleen Heath to ensure that the application is properly filed; and

BE IT FURTHER RESOLVED that the monies received from the recycling tonnage grant be deposited in a dedicated recycling trust fund to be used solely for the purposes of recycling.

14. Authorizing Award and Rejection of MCCPC Contract #22—Rebid Category A only on DPW Uniforms/Work Shoes/Boots

R-38-18

WHEREAS, the Township of Randolph (“Township”) on behalf of the Morris County Cooperative Pricing Council (“MCCPC”) sought bids for Contract #22 Rebid—Category A Only (DPW Uniforms/Work Shoes/Boots); and

WHEREAS, bids had been advertised and received on January 5, 2018, in accordance with Local Public Contracts Law; and

WHEREAS, two (2) bids were received; and

WHEREAS, Specialty Graphics in Cherry Hill, New Jersey, was the apparent low bidder for Category A however the product being offered for Item #1 deviated substantially from the bid specifications rendering the bid non-responsive and therefore the bid must be rejected; and

WHEREAS, the products being offered by Keyport Army Navy deviated slightly for Items #5 (shirt tails), #9 (coverall color) and #11 (available colors for extra large sizes) from the bid specifications but those deviations were determined to be non-material and waivable; and

WHEREAS, Keyport Army Navy in Brick, New Jersey, is the lowest responsive and responsible bidder for Category A for the items and prices shown on the attached Notification of Award for a one-year term.

NOW, THEREFORE, BE IT RESOLVED by the Township Council, Township of Randolph, County of Morris, State of New Jersey, that the Township Council on behalf of the MCCPC hereby authorizes the rejection of, and hereby rejects, the bid submitted by Specialty Graphics for the reason stated above.

BE IT FURTHER RESOLVED that the Township Council on behalf of the MCCPC hereby authorizes the award of Category A in Contract #22 (DPW Uniforms/Work Shoes/Boots) to Keyport Army Navy as noted above for the term January 18, 2018 - December 31, 2018.

15. Authorizing the Award of a Professional Services Agreement to Ferriero Engineering for Meadowbrook Water Main/Roadway Design Services—Not to Exceed $63,000.00

R-39-18

WHEREAS, the Township of Randolph (“Township”) requires Meadowbrook Water Main/Roadway Design services; and

WHEREAS, Elizabeth Crescibene, Purchasing Agent, has determined and certified in writing that the value of these services will exceed $17,500; and

WHEREAS, the Township has agreed to retain Ferriero Engineering located at PO Box 571, 180 Main St, Chester, NJ 07930 to provide the necessary Meadowbrook Water Main/Roadway Design services for a total amount not to exceed $63,000; and

WHEREAS, the fees are as noted in the attached proposal; and

WHEREAS, the term of this contract is until this project is fully completed; and

WHEREAS, the contract with Ferriero Engineering is for a total amount not to exceed $63,000 and was not solicited through receipt of sealed bids or competitive contracting, therefore the requirements of N.J.S.A. 19:44A-20.5 (Anti Pay-to-Play Legislation) apply; and

WHEREAS, in accordance with the Anti Pay-to-Play Legislation, Ferriero Engineering has submitted to the Township the Political Contribution Disclosure Form, Stockholder Disclosure Certification and Business Entity Disclosure Certification as required; and

WHEREAS, Ferriero Engineering has also submitted to the Township a New Jersey Business Registration Certificate, as required; and

WHEREAS, there are funds available for the retention of such professional services from account #04-215-55-914-600; and

WHEREAS, said professional services may be retained without competitive bidding pursuant to the Local Public Contracts Law, N.J.S.A. 40A:11-1 et seq.

NOW, THEREFORE BE IT RESOLVED by the Township Council of the Township of Randolph, County of Morris, State of New Jersey, as follows:

The Township hereby hires, employs and retains Ferriero Engineering having an office at PO Box 571, 180 Main St, Chester, NJ 07930 to provide Meadowbrook Water Main/Roadway Design services until the project is fully completed.
Ferriero Engineering shall be compensated for a total contract amount not to exceed $63,000.
The contract with said firm is for professional services and exempt from the bidding requirements under the Local Public Contracts Law, N.J.S.A. 40A:11-1 et seq.
The award is also subject to compliance with the Equal Employment Opportunity Requirements pursuant to N.J.S.A. 10:5-31 et seq. and N.J.A.C. 17:27 et seq.
The Mayor and Township Clerk, together with all appropriate officers, employees, professionals and staff of the Township, are hereby authorized and directed to take all steps necessary to effectuate the purposes of this Resolution.
It is hereby directed that Notice of Award of this Contract shall be published once in the official designated newspaper of the Township within ten (10) days of the date hereof.
This Resolution shall take effect immediately.

CERTIFICATION OF AVAILABILITY OF FUNDS

Dated: January 18, 2018

As required by N.J.S.A. 40A:4-57, N.J.A.C. 5:30-14.5, and any other applicable requirement, I, Darren Maloney, Director of Finance for the Township of Randolph, have ascertained that funds will be available in the Water Capital Fund, Ordinance #21-17, to award a contract to Ferriero Engineering for engineering services relating to the Meadowbrook Water Main Project, per its proposal submitted to the Township.

Darren Maloney
Chief Financial Officer
Budget Accounts: 06-215-55-914-600 (not to exceed $63,000)

16. Authorizing the Award of Professional Services Agreements to American Animal Hospital and Animal Clinic of Morris Plains for Veterinary Services for the 2018 Calendar Year—Not to Exceed $17,000.00

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WHEREAS, the Township of Randolph (“Township”) requires Veterinary Services for the 2018 calendar year; and

WHEREAS, the entire aggregate contract amount is not to exceed $17,000 and is awarded to two different providers (American Animal Hospital and Animal Clinic of Morris Plains) who agreed to the Township’s attached fee schedule with the understanding that the option of which provider is used, when used and how often will be at the sole discretion of the Township; and

WHEREAS, the anticipated term of this contract is for the 2018 calendar year; and

WHEREAS, the entire aggregate contract with both providers is for a total amount not to exceed $17,000 and therefore the requirements of N.J.S.A. 19:44A-20.5 (Anti Pay-to-Play Legislation) do not apply; and

WHEREAS, American Animal Hospital and Animal Clinic of Morris Plains have submitted to the Township copies of their State of NJ Business Registration Certificate, as required; and

WHEREAS, there are funds available for the retention of such professional services in account #12-225-00-000-002; and

WHEREAS, said professional services may be retained without competitive bidding pursuant to the Local Public Contracts Law, N.J.S.A. 40A:11-1 et seq.

NOW, THEREFORE BE IT RESOLVED by the Township Council of the Township of Randolph, County of Morris, State of New Jersey, as follows:

The Township hereby hires, employs and retains American Animal Hospital (1202 Sussex Turnpike, Randolph, NJ 07869) and Animal Clinic of Morris Plains (3009 Rt 10, Morris Plains, NJ 07950) to provide veterinary services for the 2018 calendar year with the option of which provider is used, when used and how often being at the sole discretion of the Township.
American Animal Hospital and Animal Clinic of Morris Plains shall be compensated for services rendered per the attached fee schedule.
The entire aggregate contract amount will not exceed $17,000.
The contracts with said providers are for professional services and exempt from the bidding requirements under the Local Public Contracts Law, N.J.S.A. 40A:11-1 et seq.
The awards are also subject to compliance with the Equal Employment Opportunity Requirements pursuant to N.J.S.A. 10:5-31 et seq. and N.J.A.C. 17:27 et seq.
The Mayor and Township Clerk, together with all appropriate officers, employees, professionals and staff of the Township are hereby authorized and directed to take all steps necessary to effectuate the purposes of this Resolution.
It is hereby directed that Notice of Award of this Contract shall be published once in the official designated newspaper of the Township within ten (10) days of the date hereof.
This Resolution shall take effect immediately.

CERTIFICATION OF AVAILABILITY OF FUNDS

Dated: January 18, 2018

As required by N.J.S.A. 40A:4-57, N.J.A.C. 5:30-14.5, and any other applicable requirement, I, Darren Maloney, Director of Finance for the Township of Randolph, have ascertained that funds will be available in the Animal Control Trust Fund, to award a contract to the American Animal Hospital and Animal Clinic of Morris Plains for veterinary services, according to their proposal submitted to the Township.

Darren Maloney
Chief Financial Officer
Budget Accounts: 12-225-55-000-002 (not to exceed $17,000)

17. Authorizing the Award of a Professional Services Agreement to Kristine Wilsusen for Health Specialist Services for the 2018 Calendar Year—Not to Exceed $22,000.00

R-41-18

WHEREAS, the Township of Randolph (“Township”) requires Health Specialist services for the 2018 calendar year; and

WHEREAS, Elizabeth Crescibene, Purchasing Agent, has determined and certified in writing that the value of these services will exceed $17,500; and

WHEREAS, the Township has agreed to retain Kristine Wilsusen located at 2 Island Tr, Wharton, NJ 07885 to provide the necessary Health Specialist services for a total amount not to exceed $22,000; and

WHEREAS, the rate for these services is $55.00 per hour; and

WHEREAS, the anticipated term of this contract is for the 2018 calendar year; and

WHEREAS, the contract with Kristine Wilsusen is for a total amount not to exceed $22,000 and was not solicited through receipt of sealed bids or competitive contracting, therefore the requirements of N.J.S.A. 19:44A-20.5 (Anti Pay-to-Play Legislation) apply; and

WHEREAS, in accordance with the Anti Pay-to-Play Legislation, Kristine Wilsusen has submitted to the Township the Political Contribution Disclosure Form, Stockholder Disclosure Certification and Business Entity Disclosure Certification as required; and

WHEREAS, Kristine Wilsusen has also submitted to the Township a New Jersey Business Registration Certificate, as required; and

WHEREAS, there are funds available for the retention of such professional services in account #01-201-27-330-302; and

WHEREAS, said professional services may be retained without competitive bidding pursuant to the Local Public Contracts Law, N.J.S.A. 40A:11-1 et seq.

NOW, THEREFORE BE IT RESOLVED by the Township Council of the Township of Randolph, County of Morris, State of New Jersey, as follows:

The Township hereby hires, employs and retains Kristine Wilsusen having an office at 2 Island Tr, Wharton, NJ 07885 to provide Health Specialist services for the 2018 calendar year.
Kristine Wilsusen shall be compensated for a total contract amount not to exceed $22,000 ($55 per hour).
The contract with said firm is for professional services and exempt from the bidding requirements under the Local Public Contracts Law, N.J.S.A. 40A:11-1 et seq.
The award is also subject to compliance with the Equal Employment Opportunity Requirements pursuant to N.J.S.A. 10:5-31 et seq. and N.J.A.C. 17:27 et seq.
The Mayor and Township Clerk, together with all appropriate officers, employees, professionals and staff of the Township, are hereby authorized and directed to take all steps necessary to effectuate the purposes of this Resolution.
It is hereby directed that Notice of Award of this Contract shall be published once in the official designated newspaper of the Township within ten (10) days of the date hereof.
This Resolution shall take effect immediately.

CERTIFICATION OF AVAILABILITY OF FUNDS

Dated: January 18, 2018

As required by N.J.S.A. 40A:4-57, N.J.A.C. 5:30-14.5, and any other applicable requirement, I, Darren Maloney, Director of Finance for the Township of Randolph, have ascertained that funds will be available in the 2018 General Budget, Board of Health, O&E (pending adoption), to award a contract to Kristine Wilsusen for health specialist services, per her proposal submitted to the Township.

Darren Maloney
Chief Financial Officer
Budget Accounts: 01-201-27-330-302—(not to exceed $22,000-pending adoption)

18. Accepting the Withdrawal of Public Works Bid Request form the Apparent Low Bidder and Rejecting All Remaining Bids for the Butterworth III/Mt. Freedom Pump Station Project

R-42-18

WHEREAS, the Township of Randolph advertised for the Butterworth III/Mt. Freedom Pump Station project in accordance with Local Public Contracts Law and received bids on December 19, 2017; and

WHEREAS, 5 bids were received; and

WHEREAS, bids were received from the following in the order listed and for the bid prices shown:

John Garcia Constr. Co. Inc., Clifton, NJ—Base Bid: $1,592,930.15;
Fred Devens Construction, Ringwood, NJ—Base Bid: $1,472,150.00;
M.S.P. Construction Corp., Newark, NJ—Base Bid: $1,577,745.00;
Underground Utilities Corp., Linden, NJ—Base Bid: $948,610.00;
Montana Construction Corp. Inc., Lodi, NJ—Base Bid: $1,901,111.000; and

WHEREAS, the apparent low bidder, Underground Utilities Corp. (“UUC”), submitted a letter in accordance with N.J.S.A. 40A:11-23.3 Withdrawal of public works bid, advising of an unintentional and substantial computational error in their bid proposal; and

WHEREAS, the Township attorney in conjunction with the Township Engineer has reviewed the request and the documentation submitted by UUC as requested by the Township attorney and has recommended that the council accept UUC’s request for withdrawal of their bid because they have supplied adequate proof that they met the statutory requirements allowing them to request that they be permitted to withdraw their bid due to a mistake as defined in N.J.S.A. 40A:11-2 and N.J.S.A. 40A:11-23.3; and

WHEREAS, the apparent second low bidder, Fred Devens Construction, was not registered as a Public Works Contractor at the time of bid as required by N.J.S.A. 34:11-56.51 which is a non-waivable, non-curable, fatal defect; and

WHEREAS, additionally, the Attorney-in-Fact of the bonding company for Fred Devens Construction was not listed on the Power of Attorney for the Bid Bond and Consent of Surety which is a non-waivable, non-curable, fatal defect; and

WHEREAS, the third apparent low bidder, M.S.P. Construction Corp., did not acknowledge the two addenda that were issued which is a non-waivable, non-curable, fatal defect; and

WHEREAS, additionally, M.S.P. Construction Corp. provided with their bid a listing of subcontractors to be used on the project, one of which was not registered as a Public Works Contractor at the time of bid pursuant to N.J.S.A. 34:11-56.51 which is a non-waivable, non-curable, fatal defect; and

WHEREAS, the two remaining bids are substantially over the estimate for this project, and consequently, must be rejected.

NOW, THEREFORE BE IT RESOLVED, by the Township Council, Township of Randolph, County of Morris, State of New Jersey, that the withdrawal request of Underground Utilities Corp. be accepted and their bid guarantee returned.

BE IT FURTHER RESOLVED that in accordance with N.J.S.A. 40A:11-23.3(f), UUC is disqualified from future bidding on the same project, including whenever all bids are rejected pursuant to section 21 of P.L.1999, c.440 (C.40A:11-13.2).

BE IT FURTHER RESOLVED that all remaining bids are rejected for the reasons listed above; and

BE IT FURTHER RESOLVED that the project be rebid as soon as possible with any changes in the bid specifications and contract documents as may be recommended by the Township staff and consulting professionals and the Township’s Qualified Purchasing Agent.

19. Authorizing the Execution of a Declaration of Flood Hazard Area Verification and Notice of Restrictions with Regard to Block 49, Lots 2 and 3, Pursuant to the Requirements of the NJDEP, Division of Land Use Regulations

R-43-18

WHEREAS, the Township of Randolph (“Township”) is the owner of Block 49, Lots 2 and 3 on the Official Tax Map of the Township of Randolph (“Property”), said Property more particularly described in a Deed from SJC Builders, LLC to the Township, dated July 30, 2013 and recorded in the Office of the Morris County Clerk on August 29, 2013 in Deed Book 22408, Page 1901 &c. and a Deed from Heritage Village, Inc. to the Township, dated July 30, 2013 and recorded in the Office of the Morris County Clerk on August 29, 2013 in Deed Book 22408, Page 1895 &c.; and

WHEREAS, the Township requested a Flood Hazard Area Verification Approval from the New Jersey Department of Environmental Protection (“NJDEP”) along Dawsons Brook and tributary to India Brook on said Property; and

WHEREAS, by letter dated October 25, 2017, the NJDEP informed the Township that they had verified the limits of the Flood Hazard Area and the riparian zone along Dawsons Brook and the limits of the riparian zone along tributary to India Brook, located within a portion of the Property; and

WHEREAS, said Verification is contained on a certain drawing approved by the NJDEP which is on file with the NJDEP; and

WHEREAS, pursuant to said approval, the Township is required to submit specified information to the Morris County Clerk and record said information in the Office of the Morris County Clerk; and

WHEREAS, there has been prepared a certain “Declaration of Flood Hazard Area Verification and Notice of Restrictions With Regard to Block 49, Lots 2 and 3 on the Official Tax Map of the Township of Randolph” (“Declaration”) to fulfill the requirements of the NJDEP; and

WHEREAS, the Township desires to approve the terms and conditions of said Declaration and authorize its execution and recording in the Office of the Morris County Clerk in accordance with the approval.

NOW, THEREFORE, BE IT RESOLVED, by the Township Council of the Township of Randolph, County of Morris, State of New Jersey as follows:

The terms and conditions of a certain “Declaration of Flood Hazard Area Verification and Notice of Restrictions with Regard to Block 49, Lots 2 and 3 on the Official Tax Map of the Township of Randolph” be and the same are hereby approved, ratified and confirmed by the Township.
The Mayor and Township Clerk, are hereby authorized and directed to execute said Declaration in fulfillment of the Township’s obligations and requirements under the Flood Hazard Area Verification Approval granted by the NJDEP and all other officials, employees and professionals of the Township are hereby authorized and directed to take any and all steps necessary to effectuate the purposes of this Resolution.
This Resolution shall take effect immediately.

20. Release of Performance Bond in the Amount of $4,089,895.12 and the Cash Bond in the Amount of $454,432.79 Plus Accrued Interest to the Pulte Group; In Addition the Acceptance of the Maintenance Bond in the Amount of $533,460.74 for Off-Site Sanitary Sewer at Kensington Square, Block 101, Lot 22.01

R-44-18

WHEREAS, the Township Engineer has received a request from the Pulte Group for the release of the performance guarantee for the off-site sanitary sewer improvements constructed at Block 101, Lot 22.01; and

WHEREAS, the performance guarantee consisted of a performance bond, No. 764829S, issued by Developers Surety and Indemnity Company, in the amount of $4,089,895.12 and a cash bond in the amount of $454,432.79 which was received and deposited with the Finance Department on January 12, 2016; and

WHEREAS, the off-site sanitary sewer improvements have been inspected and found to be satisfactorily completed; and

WHEREAS, the Developer has posted a maintenance bond, No. 764829S-1, issued by Developers Surety and Indemnity Company, in the amount of $533,460.74 for a period of two years following the date of the final topping of the roadway and said maintenance bond has been reviewed and found to be acceptable.

NOW, THEREFORE, BE IT RESOLVED by the Mayor and Council of the Township of Randolph, that the performance bond, No. 764829S, issued by Developers Surety and Indemnity Company, in the amount of $4,089,895.12 and the cash bond in the amount of $454,432.79, plus accrued interest, be released as recommended by the Township Engineer, to the Pulte Group, 150 Allen Road, Suite 303, Basking Ridge, New Jersey, 07920.

BE IT FUTHER RESOLVED by the Mayor and Council of the Township of Randolph that the maintenance bond, No. 764829S-1, issued by Developers Surety and Indemnity Company, in the amount of $533,460.74 be accepted as also recommended by the Township Engineer.

21. Raffle License, Off-Premise 50/50, Randolph High School Boys Lacrosse Booster Club, at DaSilva Field, RHS, 511 Millbrook Ave, Randolph on Monday, May 7, 2018 at 1:00 p.m.

22. Raffle License, On-Premise 50/50, Friends of the Randolph Animal Pound, Inc., at the Randolph Diner, 517 Route 10 East, Randolph, on Thursday, February 22nd from 7:30 p.m. - 9:30 p.m.

23. Raffle License, On-Premise 50/50, Foundation for Morristown Medical Center, at the Meadow Wood Manor on Saturday, February 10th from 7:00 p.m. - 11:00 p.m.

Councilman Napoliello made a motion to approve the Combined Action Resolutions. Councilwoman Veech seconded the motion, and the following roll call vote was taken:

AYES:
Councilwoman Carey
Councilman Guadagno
Councilman Napoliello
Councilman Tkacs
Councilwoman Veech
Deputy Mayor Loveys
Mayor Forstenhausler

NAYS: None

F. UPCOMING EVENTS

Grand Opening and Ribbon Cutting at Primrose School, 2 Middlebury Blvd., Randolph, on Saturday, January 20th at 10:00 a.m.
Council Only—Ironia Fire Company Installation Dinner at Picatinny Arsenal, January 20th, cocktail hour at 6:00 p.m. followed by dinner at 7:00 p.m.
Morris County Chamber Lunch and Learn: “Information/Online Security,” Chamber Conference Room on Tuesday, January 23rd from 11:45 a.m. - 1:15 p.m.—register by 1/21
Budget Meeting at Town Hall, Saturday, January 27th at 8:30 a.m.
Budget Meeting at Town Hall, Thursday, February 1st at 5:00 p.m.
Morris County Chamber of Commerce, 97th Annual Meeting Luncheon, Hanover Marriott, 1401 Rte. 10 E., Whippany, on Friday, February 2nd from 11:00 a.m. - 1:30 p.m.—registration required
Council Only—Randolph Rescue Squad 50th Annual Installation Dinner Dance at Zeris Inn on February 3rd from 6:00 p.m. - 11:00 p.m.. RSVP by 1/29
Budget Meeting at Town Hall, Saturday, February 10th at 8:30 a.m.
Randolph Area Chamber of Commerce Monthly Networking Luncheon at LaStrada Restaurant, February 15th from 11:45 a.m. - 1:15 p.m.
Morris County League of Municipalities—Meeting/Buffet—State of the State with Michael Darcy, Executive Director of NJLM—Birchwood Manor, February 21st at 5:15 p.m.

G. ORDINANCES: INTRODUCTION

1. Ordinance #01-18: Calendar Year 2018 Ordinance to Exceed Municipal Budget Appropriation Limits and to Establish a Cap Bank (N.J.S.A. 40A:4-45.15a et seq.)

Manager Mountain explained that this is the ordinance adopted annually by the Council to allow the township to exceed the appropriation limit and establish a Cap Bank, which allows some flexibility for the budget process.

BE IT RESOLVED, that an Ordinance entitled “CALENDAR YEAR 2018 ORDINANCE TO EXCEED MUNICIPAL BUDGET APPROPRIATION LIMITS AND TO ESTABLISH A CAP BANK (N.J.S.A. 40A:4-45.15a et seq)” be introduced, read by title by the Township Clerk and passed on first reading.

BE IT RESOLVED, that said Ordinance shall be further considered for final passage at the meeting of the Township Council of the Township of Randolph on the 1st of February 2018 at 7 o’clock in the evening, prevailing time, at the Municipal Building in said Township, at which time and place all persons interested shall be given an opportunity to be heard concerning said ordinance.

BE IT FURTHER RESOLVED, that the Township Clerk be authorized and directed to advertise said Ordinance in full or by summary with the notice of introduction thereof, in the official designated newspaper according to law.

Councilman Napoliello made a motion to introduce the ordinance. Deputy Mayor Loveys seconded the motion, and the following roll call vote was taken:

AYES:
Councilwoman Carey
Councilman Guadagno
Councilman Napoliello
Councilman Tkacs
Councilwoman Veech
Deputy Mayor Loveys
Mayor Forstenhausler

NAYS: None

2. Ordinance #02-18: Ordinance Accepting Temporary Construction Easements Over Portions of Block 103, Lots 11 and 21 on the Official Tax Map of the Township of Randolph

Manager Mountain explained that this is the first of two ordinances associated with easements needed for the Butterworth III project. This ordinance, allows the construction of the appurtenances associated with the sanitary sewer project on two private properties. The easements have been agreed to; this ordinance accepts those agreements.

BE IT RESOLVED, that an Ordinance entitled “ORDINANCE ACCEPTING TEMPORARY CONSTRUCTION EASEMENTS OVER PORTIONS OF BLOCK 103, LOTS 11 AND 21 ON THE OFFICIAL TAX MAP OF THE TOWNSHIP OF RANDOLPH” be introduced, read by title by the Township Clerk and passed on first reading.

Councilman Guadagno made a motion to introduce the ordinance. Councilwoman Veech seconded the motion, and the following roll call vote was taken:

AYES:
Councilwoman Carey
Councilman Guadagno
Councilman Napoliello
Councilman Tkacs
Councilwoman Veech
Deputy Mayor Loveys
Mayor Forstenhausler

NAYS: None

3. Ordinance #03-18: An Ordinance Accepting Sanitary Sewer Easements Over Portions of Block 103, Lots 11 and 21 on the Official Tax Map of the Township of Randolph

Manager Mountain explained that this ordinance is for the permanent easement that is required to allow the access of the easement for maintenance purposes.

BE IT RESOLVED, that an Ordinance entitled “AN ORDINANCE ACCEPTING SANITARY SEWER EASEMENTS OVER PORTIONS OF BLOCK 103, LOTS 11 AND 21 ON THE OFFICIAL TAX MAP OF THE TOWNSHIP OF RANDOLPH” be introduced, read by title by the Township Clerk and passed on first reading.

Councilman Guadagno made a motion to introduce the ordinance. Councilman Tkacs seconded the motion, and the following roll call vote was taken:

AYES:
Councilwoman Carey
Councilman Guadagno
Councilman Napoliello
Councilman Tkacs
Councilwoman Veech
Deputy Mayor Loveys
Mayor Forstenhausler

NAYS: None

H. OPEN TO THE PUBLIC

Judith Stewart of 114 Everdale Road reported that there was going to be a concert at the library on Sunday at 2 p.m., which will last approximately an hour. She felt it would be beneficial for the Council to receive information on the events at the library. Mayor Forstenhausler asked Councilwoman Carey to report that type of information to the Council.

Seeing no one further from the public, the public portion was closed.

I. COUNCIL COMMENTS

Councilman Guadagno reported that the Trails Advisory Committee met for the first time; however, he was unable to attend. He met with Russ Newman to review the notes from the meeting. They set every third Wednesday of the month as the meeting date; Phil Sheehy is the Chairman, and Marc Perez is the Vice Chairman. Councilman Guadagno explained the other items discussed at the Trails Advisory Committee meeting.

Councilman Napoliello commended the road department for the clear roads. He also stated that the volunteer appreciation event was well done.

Councilman Napoliello reported that the Board of Health did not meet in January due to the lack of a quorum.

Councilman Tkacs attended the Traffic Advisory Committee meeting on January 2nd. The police department distributed their year end report; there was more police activity this year.

Councilwoman Veech attended the Parks Advisory Committee meeting. They discussed the new Calais Road park and that plans are ready to go out to bid shortly. Manager Mountain added that they will be going out for bid, and the permits have all been submitted; the bid documents are being prepared. Councilwoman Veech reported that the DEP approvals should be received at the end of March or early April. It is anticipated that the bid for construction will go out to bid in February, which should take approximately nine months. The naming of the park was discussed.

Councilwoman Veech attended the Morris County Strategic Planning meeting as one of their members. There are five focus areas, including EDC. There were over 100 people in attendance, including board members. They have contracted with Janus Solutions to accumulate ideas for the county.

Councilwoman Veech reported that the Community Garden public meeting date was changed; it will be held on February 20 at the Community Center.

Councilwoman Carey reported that she, Mayor Forstenhausler, and Deputy Mayor Loveys attended the county reorganization meeting; the new Freeholder, Heather Darling, was sworn in.

Councilwoman Carey and Mayor Forstenhausler attended the Girl Scout Gold Award ceremony. She also attended the Library Board of Trustees meeting; Roy Squillario was elected as the President of the Board again. Councilwoman Carey reported that Library Director, Lore Reinhart’s husband passed away in mid-December. She, Manager Mountain, and township staff members attended the memorial service.

Councilwoman Carey also reported that she and other Council members attended the ribbon cutting ceremony at Dickerson Dental. She added that the volunteer appreciation night was very nice and well attended; she liked the change of the date to January.

Councilwoman Carey, Mayor Forstenhausler, and Deputy Mayor Loveys attended the Chamber of Commerce luncheon. Several realtors reported that the real estate market is improving, especially in Randolph and the surrounding area.

Deputy Mayor Loveys agreed with the others that the volunteer appreciation event went very well; he felt it will grow in attendance once the word gets out that it’s different than in the past.

Deputy Mayor Loveys attended the Recreation Committee meeting; there were not enough people for a quorum, so no official business was conducted.

Deputy Mayor Loveys asked Manager Mountain about the monies taxed for solid waste; he recalled that the number was lower this year than in the past. He thought this to be an indication that the recycling in the township has increased. Manager Mountain felt that was correct, and added that recycling does seem to have increased based on the monthly figures.

Deputy Mayor Loveys commented on the collection of Christmas trees; although he realized there was a small snow storm, he questioned why they were at the curb for so long. Manager Mountain explained that the process typically takes two weeks to get throughout the township. The Manager will check with the DPW director.

Mayor Forstenhausler attended the EDC meeting; John Ragan was again elected Chairperson. He also attended the Freeholder reorganization meeting, as well as the township safety meeting.

Mayor Forstenhausler reported that there were five girls awarded Gold Awards at the Girl Scout ceremony; however, only two were in attendance as the meeting had been changed and others couldn’t attend. The girls appreciated the township proclamations.

Mayor Forstenhausler attended the Shongum Fire Company Casino Night and pulled the winning raffle ticket. They delivered the gift cards to the winners that night.

Mayor Forstenhausler reported that he received a lot of positive feedback at the volunteer appreciation event.

The Mayor also reported that he was the guest speaker at the Chamber of Commerce luncheon. He spoke about the Council, the local businesses, and the recent ribbon cutting ceremonies.

Councilman Guadagno added that he would like the Traffic Advisory Committee to look into a three way stop on Quaker Church Road, Franklin Avenue, and South Morris Street. It is currently a two way stop, but he felt a third needed to be added on South Morris Street heading south, toward Route 10. Councilman Tkacs reported that he had highlighted it in the minutes the last time Councilman Guadagno suggested it, and planned to bring it to the Traffic Advisory Committee. Manager Mountain stated that he also brought it to the police department’s attention.

J. EXECUTIVE SESSION

WHEREAS, Section 8 of the Open Public Meetings Act, Chapter 231, P.L. 1975 (N.J.S.A. 10:4-12) permits the exclusion of the public from a meeting under certain circumstances; and

WHEREAS, this public body is of the opinion that such circumstances presently exist.

NOW, THEREFORE, BE IT RESOLVED by the Mayor and Council of the Township of Randolph, in the County of Morris, and State of New Jersey, as follows:

1. The public shall be excluded from the Executive portion of the meeting.

2. The general nature of the subject matter to be discussed is as follows:

Manager’s and Clerk’s Evaluations
Discussion of RTEA and RTMSEA Contract Negotiations

3. As nearly as now can be ascertained, the matter or matters to be discussed at this time will be disclosed to the public at such time and under such circumstances as are prescribed by law.

4. At the conclusion of the Executive Session, the Council will reconvene in public session for the purpose of taking formal action.

Councilwoman Veech made a motion to move into Executive Session at 7:50 p.m. Councilman Guadagno seconded the motion, and the following roll call vote was taken:

AYES:
Councilwoman Carey
Councilman Guadagno
Councilman Napoliello
Councilman Tkacs
Councilwoman Veech
Deputy Mayor Loveys
Mayor Forstenhausler

NAYS: None

Councilman Guadagno made a motion to close the Executive Session at 9:00 p.m. Councilman Tkacs seconded the motion, and the following roll call vote was taken:

AYES:
Councilwoman Carey
Councilman Guadagno
Councilman Napoliello
Councilman Tkacs
Councilwoman Veech
Deputy Mayor Loveys
Mayor Forstenhausler

NAYS: None

K. ADJOURNMENT

Councilman Guadagno made a motion to adjourn the meeting at 9:00 p.m. Councilman Tkacs seconded the motion, and the following roll call vote was taken:

AYES:
Councilwoman Carey
Councilman Guadagno
Councilman Napoliello
Councilman Tkacs
Councilwoman Veech
Deputy Mayor Loveys
Mayor Forstenhausler

NAYS: None