All meeting minutes posted on the township website are unofficial minutes. Official copies of minutes may be obtained from the township clerk.

Minutes: January 19, 2017

A. OPENING OF REGULAR MEETING

1. Call to Order

A regular meeting of the Randolph Township Council was called to order at 7:00 p.m. by Mayor Carey. This meeting is held pursuant to the New Jersey Open Public Meetings Act. Adequate notice of the meeting has been provided by posting written notice of the time, date, location and to the extent known, the agenda of the meeting in Randolph Township. This notice was posted on the Bulletin Board within Town Hall, it was filed with the Township Clerk, and it was provided to those persons or entities requesting notification. Notice was also provided to the Randolph Reporter and the Morris County Daily Record on December 2, 2016 by emailing them the annual resolution adopted by the Council on December 1, 2016. The annual resolution, which included this meeting date, was advertised in the Randolph Reporter, the official newspaper of the Township of Randolph on December 8, 2016, and the Daily Record on December 6, 2016.

2. Roll Call

PRESENT:
Councilman Guadagno
Councilman Loveys
Councilman Napoliello
Councilman Tkacs
Deputy Mayor Forstenhausler
Mayor Carey

ABSENT: Councilwoman Veech

Also present: Township Manager Mountain and Keli Gallo from the Law Office of Edward Buzak.

3. Pledge of Allegiance

Mayor Carey led the Pledge of Allegiance.

B. OPEN TO THE PUBLIC

Judith Stewart of 114 Everdale Road thanked the Council for hiring Manager Mountain several years ago. She also thanked Manager Mountain for having a railing installed at the Community Center; she reported that it has been several years since she first requested it.

Bob Button of 2 Mount Pleasant Road thanked Mayor Carey for her letter. He reported that he has an issue with the sewerage treatment plant that was installed on Mount Pleasant Road. Mr. Button reported that the installation destroyed his property relative to drainage, curbing, and public safety. It is an above and below ground sewage plant that is venting gases into the neighborhood, which is not what he expected, based upon what he was told. Mr. Button reported that it has a #2 caustic tank of bioxide that does not always cover the sewage odor. He expressed his concern and discontent about how the township went about the project. Mr. Button also reported that he felt the curbing was installed improperly, and that he felt the response from the township was not satisfactory. He explained that former Mayor Hirniak and Mayor Carey stepped in and now some changes are being made; however, he felt that the situation should never be allowed to happen in a neighborhood. Mr. Button reported that the homeowners adjacent to the plant, the Garys, have been most affected, and they have made many complaints. He felt that he should receive punitive damages relative to the situation, and that the money should come from the water and sewer surplus rather than forcing him to file a tort claim. Mr. Button stated that he felt Mr. Mountain and Mr. Carchia mismanaged their responsibilities relative to a taxpayer in the township. He added that there is an ongoing trespass, relative to the water on his property from the drainage situation, as well as an ongoing trespass relative to the sewage odor. Mr. Button reported that he knows that the township has set up a meeting with the Garys, but he did not know the outcome.

Mayor Carey stated that the Council has received the correspondences between the township and Mr. Button. Manager Mountain advised the Council and Mr. Button that the township is in the process of completing work with the contractor to honor the commitment that was made by the township for the improvements in front of his house. He stated that the improvements with which the township is willing to put forth in a different manner than they were installed, are not being done because of the original installation being incorrect. The Manager explained that the township had several conversations directly with Mr. Button about what was going to be installed, and that Mr. Button had ample opportunity to comment if those were not to his liking. He further explained that the township will install an improvement that Mr. Button will sign off on, and which will be completed to his satisfaction with respect to the curbing and the driveway apron. Manager Mountain explained that filing a tort claim is the process for Mr. Button to proceed with if he feels the township has acted improperly. The Manager explained that he was not present at the public meetings or at the discussions with the public, and that he cannot speak to what was said; however, he has seen the plans presented at those meetings, and the plans presented are exactly what was constructed. Those plans were permitted by the NJDEP, nothing was changed in the field after the plans were approved by the NJDEP or after it was presented to the public. The Manager added that neither he nor Mr. Button were at those public meetings; he felt neither could state what was said at those meetings. With regard to the pump station, the Manager stated it is not a treatment plant; if there is any disagreement then it should go through the legal route since, in his opinion, the township did nothing improperly.

Seeing no one further from the public, the public portion was closed.

C. MANAGER’S REPORT

Manager Mountain reported the following:

Curbside Collection of Solid Waste and Recycling—with the new year, the new collection schedule was implemented. The transition has been relatively smooth.
Mac Spar Drive Sewer Line Installation—it began in December, and should be completed by the end of January. Residents have already begun installing service connections to the line; he expects the remaining residents to connect within the next couple of months. This is a special assessment project; the residents of this neighborhood will be charged the pro-rata share for the cost of the project, in addition to the normal connection fees and annual service charges. He commended the contractor, Murray Paving, as well as Ralph Carchia who managed the project.
Upgrades to the South Salem Street/Quaker Church/Franklin Rd. Intersection—Morris County is currently out to bid for the upgrades. The planned improvements include upgrades to the signalization, a more sensible line striping design for queuing traffic in all directions, and the installation of sidewalk improvements. Members of the public can view a copy of the plan in the township Engineering Department.
Ironia Road Bridge—the county has advised that Ironia Road is reopened for traffic, and will remain open for the winter months. The contractor will complete the last elements on the bridge in March or April, which will require the road to be closed again for 2-3 weeks.
Luis Bandeira, the building maintenance worker, is retiring at the end of January. Artie Zepp, from the Parks Department, was hired to replace Luis. Artie’s position in the Parks Department will be filled within the next two months.

Councilman Loveys stated that he thought the county had been fixing bridges with stones, but that was not done on the Ironia Road bridge. Councilman Guadagno responded that there was a meeting, and because of the way the water flowed, it was constructed differently.

D. APPROVAL OF MEETING MINUTES

1. Authorizing Approval of Regular Meeting Minutes for November 3, 2016, November 17, 2016, December 1, 2016, and January 2, 2017

Councilman Loveys made a motion to approve the Regular Meeting minutes from November 3, 2016, November 17, 2016, December 1, 2016, and January 2, 2017. Councilman Guadagno seconded the motion, and the following roll call vote was taken:

AYES:
Councilman Guadagno
Councilman Loveys
Councilman Napoliello—Abstain-November 17th
Councilman Tkacs—Abstain-November 3rd, November 17th, December 1st
Deputy Mayor Forstenhausler
Mayor Carey

NAYS: None

ABSENT: Councilwoman Veech

2. Authorizing Executive Meeting Minutes for Emergency Council Meeting on December 9, 2016

Deputy Mayor Forstenhausler made a motion to approve the Executive Meeting minutes from the emergency council meeting on December 9, 2016. Councilman Guadagno seconded the motion, and the following roll call vote was taken:

AYES:
Councilman Guadagno
Councilman Loveys
Councilman Napoliello
Councilman Tkacs—Abstain
Deputy Mayor Forstenhausler
Mayor Carey

NAYS: None

ABSENT: Councilwoman Veech

E. COMBINED ACTION RESOLUTIONS

Item #17, Construction of the Pole Building—Councilman Guadagno asked for clarification. Manager Mountain explained that several items were added after it went to bid. The add-ons were not due to overages, but due to changes in the scope of the project; the cost is less than what was originally set aside for the project.

Councilman Napoliello made a motion to approve the Combined Action Resolutions. Councilman Guadagno seconded the motion, and the following roll call vote was taken:

AYES:
Councilman Guadagno
Councilman Loveys
Councilman Napoliello
Councilman Tkacs
Deputy Mayor Forstenhausler
Mayor Carey

NAYS: None

ABSENT: Councilwoman Veech

1. Authorizing Refund of Escrow for 118 W. Hanover Avenue, Block 167, Lot 1 to Randolph Engine Co. #5—$391.00

R-24-17

WHEREAS, the Planning and Zoning Department received escrow funds from Randolph Engine Co. 5, 118 W. Hanover Avenue, Block 167 Lot 1, and in the amount of $3,000.00; and

WHEREAS, the project has been completed and closed out and there are no outstanding payments due.

NOW, THEREFORE, BE IT RESOLVED by the Mayor and Council of the Township of Randolph, County of Morris, State of New Jersey that it is recommended by Darren Carney, Planning and Zoning Administrator the remaining escrow funds in the amount of $391.00 be refunded to Randolph Engine Co. 5, 118 W. Hanover Avenue, Randolph, NJ 07869.

Darren Carney, Planning & Zoning Administrator
Date:

2. Refund Outside Tax Sale Certificate #2060 for 28 Castle Court for Block 81.06, Lot 4 to TWR as CST for Ebury Fund 2 NJ, LLC—$1,560.08

R-25-17

WHEREAS, Outside Tax Sale Certificate #2060 held TWR as CST for Ebury Fund 2 NJ, LLC assessed to Robert/Laura Elton , Block 81.06, Lot 4, 28 Castle Court; and

WHEREAS, the above mentioned Tax Sale Certificate has been redeemed through the Tax Collector, including principal and interest in the amount of $460.08, and premium in the amount of $1,100.00.

NOW, THEREFORE, BE IT RESOLVED, by the Mayor and Council of the Township of Randolph, County of Morris, that the Treasurer be instructed to refund $1,560.08 to TWR as CST for Ebury Fund 2 NJ, LLC holder of Tax Sale Certificate #2060.

3. Refund Outside Tax Sale Certificate for 219 Dover Chester Road, Block 46, Lot 2 to MTAG as Custodian for Alterna Funding I, LLC—$42,244.69

R-26-17

WHEREAS, Outside Tax Sale Certificate #1998 held by MTAG as Custodian for Alterna Funding I, LLC, assessed to Giovanni Sr./Emila Iachetta, Block 46, Lot 2, 219 Dover-Chester Road; and

WHEREAS, the above mentioned Tax Sale Certificate has been redeemed through the Tax Collector, including principal and interest in the amount of $27,744.69 and premium in the amount of $14,500.00.

NOW, THEREFORE, BE IT RESOLVED, by the Mayor and Council of the Township of Randolph, County of Morris, that the Treasurer be instructed to refund $42,244.69 to MTAG as Custodian for Alterna Funding I, LLC, holder of Tax Sale Certificate #1998.

4. Refund Outside Tax Sale for 162 W. Hanover Ave. Block 215, Lot 20 to TWR as CST for Ebury Fund 1, LLC—$3,490.63

R-27-17

WHEREAS, Outside Tax Sale Certificate #2051 held TWR as CST for Ebury Fund 1 NJ, LLC assessed to Michael/Patricia Herbert, Block 215, Lot 20, 162 W. Hanover Ave.; and

WHEREAS, the above mentioned Tax Sale Certificate has been redeemed through the Tax Collector, including principal and interest in the amount of $3,290.63, and premium in the amount of $200.00.

NOW, THEREFORE, BE IT RESOLVED, by the Mayor and Council of the Township of Randolph, County of Morris, that the Treasurer be instructed to refund $3,490.63 to TWR as CST for Ebury Fund 1 NJ, LLC holder of Tax Sale Certificate #2051.

5. Authorizing Rescission from National Fence and Re-Award to Guardian Fence—a Portion of MCCPC Contract #53, Category B—Fencing Materials and Installation

R-28-17

WHEREAS, the Township of Randolph (“Township”) on behalf of the Morris County Cooperative Pricing Council (“MCCPC”) sought bids for Contract #53 (Fencing Materials and Installation); and

WHEREAS, bids had been advertised and received on October 6, 2016, in accordance with Local Public Contracts Law; and

WHEREAS, the Township Council awarded Category B (Purchase Only, No Installation) to National Fence Systems in Avenel, New Jersey, on November 17, 2016; and

WHEREAS, subsequent to the award, National Fence Systems contacted the MCCPC and stated that they would not be entering into the contract due to a significant pricing error that was made when they filled out the Bid Proposal Page; and

WHEREAS, Guardian Fence in Newark, New Jersey, the next lowest responsive and responsible bidder for Category B, was contacted by the MCCPC and Guardian Fence has agreed to honor the pricing they provided in their bid as reflected in the attached Notification of Award for the term of the contract.

NOW, THEREFORE, BE IT RESOLVED that the Township Council of the Township of Randolph, County of Morris, State of New Jersey, hereby authorizes the rescission of the award of Category B from National Fence Systems.

BE IT FURTHER RESOLVED that the Township Council authorizes the award of Category B to Guardian Fence as noted above for the term of January 19, 2017 - December 31, 2017.

6. Authorizing the Award of Professional Services Agreements to American Animal Hospital and the Animal Clinic of Morris Plains for Veterinary Services for the 2017 Calendar Year—Not to Exceed $17,000.00

R-29-17

WHEREAS, the Township of Randolph (“Township”) requires Veterinary Services for the 2017 calendar year; and

WHEREAS, the entire aggregate contract amount is not to exceed $17,000 and is awarded to two different providers (American Animal Hospital and Animal Clinic of Morris Plains) who agreed to the Township of Randolph’s attached fee schedule with the understanding that the option of which provider is used, when used and how often will be at the sole discretion of the Township of Randolph; and

WHEREAS, the anticipated term of this contract is for the 2017 calendar year; and

WHEREAS, the entire aggregate contract with both providers is for a total amount not to exceed $17,000 and therefore the requirements of N.J.S.A. 19:44A-20.5 (Anti Pay-to-Play Legislation) do not apply; and

WHEREAS, American Animal Hospital and Animal Clinic of Morris Plains have submitted to the Township copies of their State of NJ Business Registration Certificate, as required; and

WHEREAS, there are funds available for the retention of such professional services; and

WHEREAS, said professional services may be retained without competitive bidding pursuant to the Local Public Contracts Law, N.J.S.A. 40A:11-1 et seq.

NOW, THEREFORE BE IT RESOLVED by the Township Council of the Township of Randolph, County of Morris, State of New Jersey, as follows:

The Township hereby hires, employs and retains American Animal Hospital (1202 Sussex Turnpike, Randolph, NJ 07869) and Animal Clinic of Morris Plains (3009 Rt 10, Morris Plains, NJ 07950) to provide veterinary services for the 2017 calendar year with the option of which provider is used, when used and how often being at the sole discretion of the Township of Randolph.
American Animal Hospital and Animal Clinic of Morris Plains shall be compensated for services rendered per the attached fee schedule.
The entire aggregate contract amount will not exceed $17,000.
The contracts with said providers are for professional services and exempt from the bidding requirements under the Local Public Contracts Law, N.J.S.A. 40A:11-1 et seq.
The awards are also subject to compliance with the Equal Employment Opportunity Requirements pursuant to N.J.S.A. 10:5-31 et seq. and N.J.A.C. 17:27 et seq.
The Mayor and Township Clerk, together with all appropriate officers, employees, professionals and staff of the Township are hereby authorized and directed to take all steps necessary to effectuate the purposes of this Resolution.
It is hereby directed that Notice of Award of this Contract shall be published once in the official designated newspaper of the Township within ten (10) days of the date hereof.
This Resolution shall take effect immediately.

CERTIFICATION OF AVAILABILITY OF FUNDS

Dated: January 19, 2017

As required by N.J.S.A. 40A:4-57, N.J.A.C. 5:30-14.5, and any other applicable requirement, I, Darren Maloney, Director of Finance of the Township of Randolph, have ascertained that funds will be available in the Animal Control Trust Fund to award a contract to American Animal Hospital and Animal Clinic of Morris Plains for veterinary services.

Darren Maloney
Chief Financial Officer
Budget Accounts: 12-225-00-000-002 (not to exceed $17,000)

7. Authorizing Contracts with Additional Certain Approved State Contract Vendors for Contracting Units Pursuant to N.J.S.A. 40A:11-12a

R-30-17

WHEREAS, the Township of Randolph on February 11, 2016 via R 55-16, on March 10, 2016 via R 92-16, on March 31, 2016 via R 104-16, on July 7, 2016 via R 195-16, and on November 3, 2016 via R 296-16 authorized contracts with certain approved State Contract Vendors pursuant to N.J.S.A. 40A:11-12a and N.J.A.C. 5:34-7.29(c); and

WHEREAS, it’s been determined that contracts in excess of $17,500 will be entered into with additional State Contract Vendors; and

WHEREAS, the additional State Contract Vendors have been added to the attached list.

NOW, THEREFORE, BE IT RESOLVED, that the Township of Randolph authorizes the Purchasing Agent to purchase certain goods and services from the additional approved New Jersey State Contract Vendors on the attached list, pursuant to all conditions of the individual State contracts; and

BE IT FURTHER RESOLVED that the governing body of the Township of Randolph pursuant to N.J.A.C. 5:30-5.5(b) regarding the certification of available funds, shall either certify the full maximum amount against the budget at the time the contract is awarded, or no contract amount shall be chargeable or certified until such time as the goods or services are ordered or otherwise called for prior to placing the order, and a certification of availability of funds is made by the Chief Financial Officer via an authorized Purchase Order; and

BE IT FURTHER RESOLVED that the duration of the contracts between the Township of Randolph and the Referenced State Contract Vendors shall be until December 31, 2016 or upon expiration of the vendor’s contract whichever is first.

8. Refund Road Opening Cash Bond for 143 Park Avenue, Block 16, Lot 6 for the Purpose of Connecting to the Township Water Service to Andrew E. Hall

R-31-17

WHEREAS, the Engineering Department has received a request from Andrew E. Hall & Son for the release of a $500.00 cash road opening bond posted for the purpose of connecting to the township water service at 143 Park Avenue, Randolph, NJ Bl 16/L 6; and

WHEREAS, the Road Opening Bond consisted of a $500.00 cash bond, which was received and deposited with the Finance Department on October 31, 2016; and

WHEREAS, the Applicant was required to post this cash bond to guarantee the connecting to the township water service at 143 Park Avenue, Randolph, within the Township Right of Way; and

WHEREAS, the Engineering Department has inspected the road opening work and found it to be acceptable.

NOW THEREFORE, BE IT RESOLVED by the Mayor and Council of the Township of Randolph, County of Morris, State of New Jersey that it is recommended by Raffaele Carchia, Engineering Administrator that the Cash Road Opening Bond in the amount of $500.00 be refunded to Andrew E. Hall & Son at 42 Bartley Road, Chester, NJ 07960.

9. Refund Road Opening Cash Bond for 1 Applewood Lane, Block 201, Lot 28.19 for the Purpose of Putting in a Driveway to Larry Raff—$500.00

R-32-17

WHEREAS, the Engineering Department has received a request from Larry Raff for the release of a $500.00 cash road opening bond posted for the purpose of putting in a driveway at 1 Applewood Lane, Randolph NJ 07869, BL 201/L 28.19; and

WHEREAS, the Road Opening Bond consisted of a $500.00 cash bond, which was received and deposited with the Finance Department on August 23, 2016; and

WHEREAS, the Applicant was required to post this cash bond to guarantee the installing of the driveway at 1 Applewood Lane, within the Township Right of Way; and

WHEREAS, the Engineering Department has inspected the road opening work, and found it to be acceptable.

NOW THEREFORE, BE IT RESOLVED by the Mayor and Council of the Township of Randolph, County of Morris, State of New Jersey that it is recommended by Raffaele Carchia, Engineering Administrator that the Cash Road Opening Bond in the amount of $500.00 be refunded to Larry Raff at 1 Applewood Lane, Randolph, NJ 07869.

10. Refund the Road Opening Cash Bond for 3 Golden Corner Way, Block 27, Lot 108.11 for the Purpose of Installing Pipe to Discharge into Township Catch Basin to Richard Nobis—$500.00

R-33-17

WHEREAS, the Engineering Department has received a request from Richard Nobis for the release of a $500.00 cash road opening bond posted for the purpose of installing pipe to discharge into township catch basin at 3 Golden Corner Way, Randolph NJ 07869, BL 27/L 108.11; and

WHEREAS, the Road Opening Bond consisted of a $500.00 cash bond, which was received and deposited with the Finance Department on July 18, 2016; and

WHEREAS, the Applicant was required to post this cash bond to guarantee the installing of a pipe to discharge into the township catch basin at 3Golden Corner Way, within the Township Right of Way; and

WHEREAS, the Engineering Department has inspected the road opening work, and found it to be acceptable.

NOW THEREFORE, BE IT RESOLVED by the Mayor and Council of the Township of Randolph, County of Morris, State of New Jersey that it is recommended by Raffaele Carchia, Engineering Administrator that the Cash Road Opening Bond in the amount of $500.00 be refunded to Richard Nobis at 3 Golden Corner Way, Randolph NJ 07869.

11. Refund Road Opening Cash Bond for 71 Calais Road, Block 47, Lot 32.02 for the Purpose of Connecting to the Township Water Service to Trang Tran—$500.00

R-34-17

WHEREAS, the Engineering Department has received a request from Trang Tran for the release of a $500.00 cash road opening bond posted for the purpose of connecting to the Township water service at 71 Calais Road, Randolph NJ 07869 BL 47/L 32.02; and

WHEREAS, the Road Opening Bond consisted of a $500.00 cash bond, which was received and deposited with the Finance Department on July 20, 2016; and

WHEREAS, the Applicant was required to post this cash bond to guarantee the connection to the township water service at 71 Calais Road, within the Township Right of Way; and

WHEREAS, the Engineering Department has inspected the road opening work, and found it to be acceptable.

12. Release Road Opening Cash Bond for 3 Drum Hill Lane, Block 158, Lot 4 for the Purpose of Replacing the Driveway to Tom Stoltzfus—$500.00

R-35-17

WHEREAS, the Engineering Department has received a request from Tom Stoltzfus for the release of a $500.00 cash road opening bond posted for the purpose of replacing the driveway at 3 Drum Hill Lane, Randolph NJ, BL 158/L 4; and

WHEREAS, the Road Opening Bond consisted of a $500.00 cash bond, which was received and deposited with the Finance Department on September 27, 2016; and

WHEREAS, the Applicant was required to post this cash bond to guarantee the replacing of the driveway at 3 Drum Hill Lane, within the Township Right of Way; and

WHEREAS, the Engineering Department has inspected the road opening work, and found it to be acceptable.

NOW THEREFORE, BE IT RESOLVED by the Mayor and Council of the Township of Randolph, County of Morris, State of New Jersey that it is recommended by Raffaele Carchia, Engineering Administrator that the Cash Road Opening Bond in the amount of $500.00 be refunded to Tom Stoltzfus at 3 Drum Hill Lane, Randolph NJ 07869.

13. Release Road Opening Cash Bond for 109 Pleasant Hill Rd., Block 112, Lot 21.06 for the Purpose of Connecting to the Township Water Service to Charles Shudtz—$500.00

R-36-17

WHEREAS, the Engineering Department has received a request from Charles Shudtz for the release of a $500.00 cash road opening bond posted for the purpose of connecting to the township water service at 109 Pleasant Hill Road, Randolph, NJ, BL 112, L 21.06; and

WHEREAS, the Road Opening Bond consisted of a $500.00 cash bond, which was received and deposited with the Finance Department on December 9, 2016; and

WHEREAS, the Applicant was required to post this cash bond to guarantee the connecting to the township water service at 109 Pleasant Hill Road, Randolph, NJ ,within the Township Right of Way; and

WHEREAS, the Engineering Department has inspected the road opening work, and found it to be acceptable.

NOW THEREFORE, BE IT RESOLVED by the Mayor and Council of the Township of Randolph, County of Morris, State of New Jersey that it is recommended by Raffaele Carchia, Engineering Administrator that the Cash Road Opening Bond in the amount of $500.00 be refunded to Charles Shudtz at 109 Pleasant Hill Road, Randolph NJ 07869.

14. Refund Outside Tax Sale Certificate #2001 for Block 51, Lot 1 at 2 Doby Rd. to MTAG as Custodian for Alterna Funding I, LLC—$97,242.21

R-37-17

WHEREAS, Outside Tax Sale Certificate #2001 held by MTAG as Custodian for Alterna Funding I, LLC, assessed to Katherine B. Tjarks, Block 51, Lot 1, 2 Doby Road; and

WHEREAS, the above mentioned Tax Sale Certificate has been redeemed through the Tax Collector, including principal and interest in the amount of $54,242.21 and premium in the amount of $43,000.00.

NOW, THEREFORE, BE IT RESOLVED, by the Mayor and Council of the Township of Randolph, County of Morris, that the Treasurer be instructed to refund $97,242.21 to MTAG as Custodian for Alterna Funding I, LLC, holder of Tax Sale Certificate #2001.

15. Authorizing Randolph Township’s Request for Funding the MAC Grant for 2018 Being Sent to the Governor’s Council on Alcoholism and Drug Abuse for the Fiscal Grant Cycle of July 2014 - June 2019

R-38-17

WHEREAS, the Governor’s Council on Alcoholism and Drug Abuse established the Municipal Alliances for the Prevention of Alcoholism and Drug Abuse in 1989 to educate and engage residents, local government and law enforcement officials, schools, nonprofit organizations, the faith community, parents, youth and other allies in efforts to prevent alcoholism and drug abuse in communities throughout New Jersey.

WHEREAS, the Township Council of the Township of Randolph, County of Morris, State of New Jersey recognizes that the abuse of alcohol and drugs is a is a serious problem in our society amongst persons of all ages; and therefore has an established Municipal Alliance Committee; and

WHEREAS, the Randolph Township Council further recognizes that it is incumbent upon not only public officials, but upon the entire community to take action to prevent such abuses in our community; and

WHEREAS, the Randolph Township Council has applied for funding to the Governor’s Council on Alcoholism and Drug Abuse through the County of Morris.

NOW, THEREFORE, BE IT RESOLVED, by the Township of Randolph, County of Morris, State of New Jersey hereby recognizes the following:

1. The Township Council does hereby authorize submission of a strategic plan for the Randolph Municipal Alliance grant for fiscal year 2018 in the amount of:

DEDR $17,248
Cash Match $4,312
In-Kind $12,936

2. The Township Council acknowledges the terms and conditions for administering the Municipal Alliance grant, including the administrative compliance and audit requirements.

APPROVED: ________________________________
Christine Carey, Mayor

16. Authorizing the Award of a Professional Services Agreement to Kristine Wilsusen for Health Specialist Services for 2017—Not to Exceed $22,000.00

R-39-17

WHEREAS, the Township of Randolph (“Township”) requires Health Specialist services for the 2017 calendar year; and

WHEREAS, Elizabeth Crescibene, Purchasing Agent, has determined and certified in writing that the value of these services will exceed $17,500; and

WHEREAS, the Township has agreed to retain Kristine Wilsusen located at 2 Island Tr, Wharton, NJ 07885 to provide the necessary Health Specialist services for a total amount not to exceed $22,000; and

WHEREAS, the rate for these services is $55.00 per hour; and

WHEREAS, the anticipated term of this contract is for the 2017 calendar year; and

WHEREAS, the contract with Kristine Wilsusen is for a total amount not to exceed $22,000 and was not solicited through receipt of sealed bids or competitive contracting, therefore the requirements of N.J.S.A. 19:44A-20.5 (Anti Pay-to-Play Legislation) apply; and

WHEREAS, in accordance with the Anti Pay-to-Play Legislation, Kristine Wilsusen has submitted to the Township the Political Contribution Disclosure Form, Stockholder Disclosure Certification and Business Entity Disclosure Certification as required; and

WHEREAS, Kristine Wilsusen has also submitted to the Township a New Jersey Business Registration Certificate, as required; and

WHEREAS, there are funds available for the retention of such professional services; and

WHEREAS, said professional services may be retained without competitive bidding pursuant to the Local Public Contracts Law, N.J.S.A. 40A:11-1 et seq.

NOW, THEREFORE BE IT RESOLVED by the Township Council of the Township of Randolph, County of Morris, State of New Jersey, as follows:

The Township hereby hires, employs and retains Kristine Wilsusen having an office at 2 Island Tr, Wharton, NJ 07885 to provide Health Specialist services for the 2017 calendar year.
Kristine Wilsusen shall be compensated for a total contract amount not to exceed $22,000 ($55 per hour).
The contract with said firm is for professional services and exempt from the bidding requirements under the Local Public Contracts Law, N.J.S.A. 40A:11-1 et seq.
The award is also subject to compliance with the Equal Employment Opportunity Requirements pursuant to N.J.S.A. 10:5-31 et seq. and N.J.A.C. 17:27 et seq.
The Mayor and Township Clerk, together with all appropriate officers, employees, professionals and staff of the Township, are hereby authorized and directed to take all steps necessary to effectuate the purposes of this Resolution.
It is hereby directed that Notice of Award of this Contract shall be published once in the official designated newspaper of the Township within ten (10) days of the date hereof.
This Resolution shall take effect immediately.

CERTIFICATION OF AVAILABILITY OF FUNDS

Dated: January 19, 2017

As required by N.J.S.A. 40A:4-57, N.J.A.C. 5:30-14.5, and any other applicable requirement, I, Darren Maloney, Director of Finance of the Township of Randolph, have ascertained that funds will be available in the 2017 Budget, Health Department, O&E (pending adoption), to award a contract to Kristine Wilsusen for health specialist services, per her proposal submitted to the Township.

Darren Maloney
Chief Financial Officer
Budget Accounts: 01-201-27-330-302 (not to exceed $22,000)—pending adoption

17. Change Order No. 1 for $12,210.00 for Dutchman Contracting, LLC for Construction of Water and Sewer Department Pole Building—Revised Contract Total $130,902.00

R-40-17

WHEREAS, the original contract with the Dutchman Contracting LLC, for construction of the Water & Sewer Department Pole Building was $118,692.00; and

WHEREAS, the Engineering Department has requested the additional following items to be included during construction to improve building performance and efficiency:

Additional ceiling insulation in entire garage bay area.
Increase size of 4 (four) overhead garage doors.
Install snow guards on eve walls.

WHEREAS, these changes resulted in a total amount of $12,210.00; and

WHEREAS, the original contract is amended as follows:

Original Contract $118,692.00
Change order $12,210.00
Revised Contract Total $130, 902.00

WHEREAS, Engineering/Water and Sewer Administrator, Ralph Carchia, recommends that final contract amount be revised to reflect the work performed as part of this contract.

NOW, THEREFORE BE IT RESOLVED, by the Mayor and Council of the Township of Randolph, County of Morris, State of New Jersey that the final contract amount for Dutchman Contracting LLC, be increased from the original contact amount of $118,692.00 to a final contract total of $130,902.00.

CERTIFICATION OF AVAILABILITY OF FUNDS

Dated: January 19, 2017

As required by N.J.S.A. 40A:4-57, N.J.A.C. 5:30-14.5, and any other applicable requirement, I, Darren Maloney, Director of Finance of the Township of Randolph, have ascertained that funds will be available in the Water Capital Fund, Ordinance 15-16, Water/Sewer Building, to award a change order contract to Dutchman Contracting LLC for the construction of a water/sewer building.

Darren Maloney
Chief Financial Officer
Budget Accounts: 06-215-55-912-601 (not to exceed $12,210)

18. Release Road Opening Cash Bond at 15 Lawrence Rd., Block 115, Lot 46 for the Purpose of Connecting to the Township Water Service to Oliver Spatscheck—$500.00

R-41-17

WHEREAS, the Engineering Department has received a request from Oliver Spatscheck for the release of a $500.00 cash road opening bond posted for the purpose of connecting to the township water service at 15 Lawrence Road, Randolph NJ 07869 BL 115/L 46; and

WHEREAS, the Road Opening Bond consisted of a $500.00 cash bond, which was received and deposited with the Finance Department on November 28, 2016; and

WHEREAS, the Applicant was required to post this cash bond to guarantee the connection to the township water service at 15 Lawrence Road, within the Township Right of Way; and

WHEREAS, the Engineering Department has inspected the road opening work, and found it to be acceptable.

NOW THEREFORE, BE IT RESOLVED by the Mayor and Council of the Township of Randolph, County of Morris, State of New Jersey that it is recommended by Raffaele Carchia, Engineering Administrator that the Cash Road Opening Bond in the amount of $500.00 be refunded to Oliver Spatscheck at 15 Lawrence Road, Randolph NJ 07869.

19. Release Road Opening Cash Bond for 10 Longview Avenue, Block 83, Lot 11 for the Purpose of Connecting to the Township Water Service to Kihyon Park—$500.00

R-42-17

WHEREAS, the Engineering Department has received a request from Kihyon Park for the release of a $500.00 cash road opening bond posted for the purpose of connecting to the township water service at 10 Longview Avenue, Randolph NJ 07869 BL 83/L 11; and

WHEREAS, the Road Opening Bond consisted of a $500.00 cash bond, which was received and deposited with the Finance Department on September 19,2016; and

WHEREAS, the Applicant was required to post this cash bond to guarantee the connection to the township water service at 10 Longview Avenue, Randolph NJ, within the Township Right of Way; and

WHEREAS, the Engineering Department has inspected the road opening work, and found it to be acceptable.

20. Raffle License, Tricky Tray, Randolph High School Choir and Theater Booster Association, at the Randolph High School, 511 Millbrook Ave, Randolph, NJ on February 3, 2017 (snow date February 4, 2017) from 6:30 p.m. to 10:00 p.m.

21. Raffle License, On-Premise 50/50, Randolph High School Choir and Theater Booster Association, at the Randolph High School, 511 Millbrook Ave, Randolph, NJ on February 3, 2017 (snow date February 4, 2017) from 6:30 p.m. to 10:00 p.m.

22. Raffle License, On-Premise 50/50, Randolph High School Choir and Theater Booster Association, at the Randolph High School, 511 Millbrook Ave, Randolph, NJ on the following dates: March 17, 2017 from 6:30 p.m. to 10:00 p.m.; March 18, 2017 from 1:00 p.m. to 4:00 p.m.; March 18, 2017 from 6:30 p.m. to 10:00 p.m.; March 19, 2017 from 1:00 p.m. to 4:00 p.m.

23. Raffle License, On-Premise 50/50, PTO Fernbrook Elementary School, at the Randolph High School, 511 Millbrook Ave, Randolph, NJ on March 31, 2017 from 6:00 p.m. to 11:00 p.m.

24. Raffle License, Bingo, PTO Fernbrook Elementary School, at the Randolph High School, 511 Millbrook Ave, Randolph, NJ on March 31, 2017 from 6:00 p.m. to 11:00 p.m.

25. Raffle License, Tricky Tray, PTO Fernbrook Elementary School, at the Randolph High School, 511 Millbrook Ave, Randolph, NJ on March 31, 2017 from 6:00 p.m. to 11:00 p.m.

26. Social Affairs Permit, Randolph Rotary Club, Taste of Randolph, at Mt. Freedom Fire Company #3, 670 Millbrook Ave, Randolph, NJ on April 24, 2017 from 6:00 p.m. to 9:00 p.m.

27. Raffle License, On-Premise 50/50, Randolph Twp. PTO Council-Randolph Middle School Booster Club, on March 9, 2017 from 7:00 p.m. to 9:00 p.m.; March 10, 2017 from 7:00 p.m. to 9:00 p.m. and March 11, 2017 from 1:00 p.m. to 3:00 p.m. and 7:00 p.m. to 9:00 p.m. at the Randolph Middle School, 507 Millbrook Ave, Randolph, NJ

28. Raffle License, Tricky Tray, Randolph Twp. PTO Council-Randolph Middle School Booster Club, on March 9, 2017 from 7:00 p.m. to 9:00 p.m.; March 10, 2017 from 7:00 p.m. to 9:00 p.m. and March 11, 2017 from 1:00 p.m. to 3:00 p.m. and 7:00 p.m. to 9:00 p.m. at the Randolph Middle School, 507 Millbrook Ave, Randolph, NJ

F. UPCOMING EVENTS

Randolph Area Chamber of Commerce Monthly Networking Event; “What’s New in Randolph?”; Speaker: Mayor Carey; La Strada Restaurant, January 19th 11:45 a.m.—$22 members/$30 non-members
Retirement Event for Library Director Anita Freeman at the Randolph Township Library on Calais Road on January 21st from 12:00 p.m. to 4:00 p.m.—Open House
Ironia Fire Company Installation Dinner, January 21st at 6:00 p.m. at Picatinny Arsenal—Council Only
Council Only—Randolph Rescue Squad 49th Annual Installation Dinner Dance, January 21st from 6:00 p.m. - 11:00 p.m. Zeris Inn, 372 Route 46, Mountain Lakes
Morris County Chamber of Commerce Lunch and Learn: “Keep More of What You Earn,” 325 Columbia Turnpike, Florham Park, Thursday January 26th 11:45 a.m. - 1:15 p.m.
Budget Meeting at Town Hall, Saturday, January 28, 2017 at 8:30 a.m.
Freeholder Budget Sub-Committee Meeting on January 30th at the Knox Conference Room, 5th Floor, Administration and Records Bldg., 10 Court Street, Morristown from 5:30 p.m. - 7:30 p.m.
Public Meeting—Randolph Trails Master Plan—Monday, January 30th at 7:00 p.m. at the Randolph Community Center
Budget Meeting at Town Hall, Thursday, February 2nd at 5:00 p.m.
Budget Meeting at Town Hall, Saturday, February 11th at 8:30 a.m.
Morris Habitat for Humanity—Hearts for Humans, Saturday, February 25th from 6:00 p.m. - 11:00 p.m. at the Meadow Wood Manor, 461 Route 10, Randolph—$250
Cabaret at the Randolph High School Commons, Friday, February 3, with dinner, 6:00 p.m., tickets $20

G. ORDINANCES: INTRODUCTION

1. Ordinance #01-17: Ordinance to Exceed Municipal Budget Appropriation Limits and to Establish a Cap Bank for Calendar Year 2017

Manager Mountain explained that the Ordinance increases the cap for appropriations to allow the ability to bank more in the cap for flexibility and future budgets. However, it is not anticipated that the cap will be exceeded.

BE IT RESOLVED, that an Ordinance entitled “CALENDAR YEAR 2017 ORDINANCE TO EXCEED MUNICIPAL BUDGET APPROPRIATION LIMITS AND TO ESTABLISH A CAP BANK (N.J.S.A. 40A:4-45.15a et seq)” be introduced, read by title by the Township Clerk and passed on first reading.

BE IT RESOLVED, that said Ordinance shall be further considered for final passage at the meeting of the Township Council of the Township of Randolph on the 2nd of February 2017 at 5 o’clock in the evening, prevailing time, at the Municipal Building in said Township, at which time and place all persons interested shall be given an opportunity to be heard concerning said ordinance.

BE IT FURTHER RESOLVED, that the Township Clerk be authorized and directed to advertise said Ordinance in full or by summary with the notice of introduction thereof, in the official designated newspaper according to law.

Councilman Guadagno made a motion to introduce the Ordinance. Councilman Napoliello seconded the motion, and the following roll call vote was taken:

AYES:
Councilman Guadagno
Councilman Loveys
Councilman Napoliello
Councilman Tkacs
Deputy Mayor Forstenhausler
Mayor Carey

NAYS: None

ABSENT: Councilwoman Veech

H. DISCUSSION ITEMS

1. Manager’s Goals for 2017

2017 Budget—balancing the short and long term needs of the community, minimizing tax impact in a revaluation year, maintaining an intelligent use of surplus funds and the township’s AAA bond rating.
Revaluation—with the revaluation completed and new property values scheduled to be on the books for January 2017, to ensure the results of the revaluation are properly explained and communicated to taxpayers.
Butterworth III—with work now completed by Pulte Homes on the off-site sewer line connecting Mount Freedom and the Butterworth Sewer Plant, to complete the improvements planned as part of Butterworth Phase III. These improvements include the construction of a pump station on Old Shunpike, refurbishment of Musiker pump station, finalizing line construction in Brookside Road and extending the service line into the Harvey Terrace/Carellen Place neighborhood.
EA Porter Site Remediation—to have all DEP permits for the project secured by the early part of 2017, and to award contracts for the required soil remediation and site redevelopment so work can begin on these project elements by spring/summer. Construction work is anticipated to continue into 2018.
Economic Development—continuing work with the Economic Development Committee and the Planning/Zoning Administrator in support of several pending development/redevelopment projects in the community, including the Shoppes at Randolph, Mark’s Corner and Kmart properties. To continue outreach to the owner of the A&P Plaza owner with the goal of facilitating the recruitment of a grocer to replace A&P as the anchor tenant for the plaza.
Trails Master Plan—to have a draft of the plan to the Council for review and consideration by late spring/early summer 2017.
Cell Tower—a contract has been awarded to construct the cell tower on the municipal building property. To work with the tower development company, staff, and the technical consultant to facilitate the completion of lease agreements and to initiate the construction of the tower.
Curbside Leaf Collection Policy—to review with staff the curbside leaf collection policy in early 2017, and to make a recommendation to the Council on possible adjustments to the policy. The proposed change will be focusing primarily on the restrictions regarding resident use of private contractors for leaf cleaning services.
Morris County—the Combs Hollow Road bridge project is planned for a 2017 replacement. To coordinate with the County Engineering department on this project and to keep the Council posted as the project moves forward.
Mac Spar Sewer Extension Project—project is moving along as projected, and will be completed within the next month or two.
Mount Freedom Plan Update—in response to the Master Plan Re-Examination Report recommendation, a process is underway to update the development plan for Mount Freedom. To work closely with the steering committee on this project, and to have the report back to the Council for consideration by mid-2017.
Retaining Wall Improvements—the Council approved a revised approach to the wall replacement in 2015 (moving away from the special assessment approach). The first walls were successfully replaced during the course of the past year. Construction on the next phase of this project will be initiated in early 2017. Working with the Council Work Group on this project to identify the next stage of the project in 2017.
VFW Improvements—a contract for the installation of an elevator at the VFW building has been awarded. To work with the Engineering Department to oversee the construction of the elevator in early 2017.
90 Acres—working with staff and the Council to hire a design professional for the project, and to finalize a design plan/construction specifications for the development of this new township park facility. The goal is to have the project out for bid by fall 2017.
NJDOT/Route 10—the planned improvements for the Route 10 intersections in Randolph are still a few years out. To work with staff and the Council to maintain communications with the NJDOT to ensure the community’s interests are reflected in the final design plan.
Fire Training Facility—the Fire Department continues to have interest in redeveloping the former Randolph Animal Pound building behind the DPW garage. Presuming they achieve consensus on their vision for the project in 2017, to work closely with the department on the development of an agreement for the same.
Township Communications—in 2016 the Council approved the conversion of the part-time communications coordinator in the Clerk’s Office to full-time. An intern from Morris County College was hired to work on communications as well as Economic Development outreach. To work closely with both of these individuals in 2017 to expand township communications, both in content and in medium (expanding further into social media, Facebook, Twitter, etc.).
Open Space Acquisition—working with staff and the Council on the proposed acquisition of development rights for the Mount Freedom Golf property. The project also includes a small fee simple property acquisition as well; it has been funded by the Morris County Open Space program. The Township should be in a position to close on the property in the spring/summer 2017. In addition to finalizing the contract of sale, an easement agreement identifying the use restrictions on the property will need to be finalized.

Councilman Guadagno confirmed with Manager Mountain that there is a program online for the revaluation in which a resident can enter the rate from the budget into the calculation in order to get the estimated tax impact.

Councilman Guadagno confirmed that there is both a water and sewer line installed at Nuko Terrace, with the sewer line being a dry line. Manager Mountain explained that the water line is already in, and the sewer is proposed as part of the Butterworth project.

Councilman Loveys stated that he drove down Mac Spar Drive. He was under the impression that the sewer line was going in the back of the properties, but he saw connection in the front of the first property. Manager Mountain explained that there were some installation to the front, the side, and the back, but he would have to look at the map for specifics.

Councilman Loveys explained that the Combs Hollow Road bridge was completely designed; however, at the last minute it was pulled due to a change in priorities. Manager Mountain explained that he had seen the drawings, but did not know if they were preliminary or final. Councilmen Guadagno and Loveys stated that the project was finalized.

Councilman Loveys felt that the gas and electric utilities should be included in the early stages of the EA Porter site remediation and redevelopment. Manager Mountain added that the water utility should also be involved since there may be a snag with the Dover water utility.

Councilman Loveys reported that there was discussion at the Chamber of Commerce meeting about the former Mitsubishi property. He asked for an update on the development of that property since there had been some plans discussed in the past, but there was subsequently a site plan issue. Manager Mountain explained that there has been no movement; it was scheduled to be heard about a year ago, and they pulled the application. Councilman Loveys felt the site is very unsightly. The Manager explained that the township could look at it from a zoning standpoint, and try to get the owner to make some improvements. Councilman Guadagno explained that the intersection really needs improvements. He understands how people feel about the site, but he would not want the township to settle just to have improvements made. There was more discussion on the improvements needed to the Canfield Avenue and Route 10 intersection.

Deputy Mayor Forstenhausler asked if Manager Mountain could look into making improvements to the paving in the front of the VFW building as part of the 2017 paving program. Manager Mountain explained that there is money set aside for the paving, but there is an improvement needed on the septic, so the paving would need to be staged.

Mayor Carey asked for more information on the cell tower. Manager Mountain explained that the only carrier that bid was Verizon. The tower company has the ability to market the site to any carrier, and bring in additional carriers. Last time the Manager spoke to them, in December, they had not entered into any agreements, but expressed that the interest level was increasing again from some of the companies that have been dormant for the last few years. They were hopeful that they would be able to draw in additional carriers. The township was prepared to move forward with just Verizon, which was made clear to the tower company so they do not wait until they have multiple carriers to build the tower.

I. OPEN TO THE PUBLIC

Judith Stewart of 114 Everdale Road explained that at the meeting where the Manager and Clerk reviews were part of the Executive Session, she had asked for the blank evaluation forms to be made available to the public. Mrs. Stewart had not yet received a copy. Mayor Carey and Manager Mountain replied that they would have it available at the next meeting.

Mrs. Stewart also reported that she and her husband are unhappy with the outcome of the senior walking program at the YMCA. She explained that when the Parks Department was planning the program, it was discussed that a free, one-hour time slot, twice per week would be set aside at the YMCA for seniors. Mrs. Stewart stated that the outcome is a $15 fee for a session of several visits. She explained that the person on staff for senior activities at the Community Center would have arranged for seniors to get to the YMCA at a particular time. Mrs. Stewart expressed her discontent, and asked for someone to find out from Russ Newman what happened to the originally proposed program. Manager Mountain explained that since the township cannot control the YMCA; however, they did negotiate with the YMCA. The YMCA is charging more, but the township is subsidizing the cost; the charge to the participants is $15 for eight weeks.

Bob Button of 2 Mount Pleasant Road stated that, relative to the issue he previously spoke about, his position and Manager Mountain’s are very different. He explained that there is a letter dated November 10, 2016 from Councilwoman Veech confirming what he said, and he also provided visual evidence to the Manager. He further explained that his house is for sale, and he needs to divulge the information as part of his real estate situation.

Seeing no one further from the public, the public portion was closed.

J. COUNCIL COMMENTS

Councilman Guadagno asked for more information on the new towing program. Manager Mountain explained that, from the public standpoint, the towing ordinance is working fine. There have been some issues with the individual towing companies not meeting some of requirements in the ordinance, resulting in temporary suspensions of their ability to be part of the rotation. None are material issues that would affect the user. Having worked with the process for the last several months, it may be necessary to make minor revisions to the ordinance. In 2017 the Manager will present to the Council proposed revisions to the ordinance.

Councilman Guadagno asked why there is now a no right turn on red sign at the intersection of Millbrook Avenue and Sussex Turnpike. Manager Mountain explained that the issue has been discussed with the county; the county is willing to have the intersection return to having a right turn on red. However, because the no right on red was part of the original design for the plan, it has to be reviewed by the state reviewers who funded the project that it met the design criteria. After that review, amendments can be made. The Police Department and the Engineering Department have looked at the issue, and neither sees a problem with changing it back.

Councilman Guadagno explained that Mine Hill has a sewerage line going through the town; they are going to be changing to all meters. He explained that the change will affect Randolph because the township gets reimbursed from Mine Hill based on a formula; the meters will likely not show as much sewerage. Mine Hill has a lot of projects planned, and will nearly double in size. The end result of the building projects and the sewerage meters should balance out.

Councilman Guadagno tried the new restaurant, Noches de Columbia. It is very family oriented restaurant, with reasonable prices.

Councilman Napoliello attended the Board of Health meeting, Ronald Millman was elected President, and Gail Pearson was elected Vice President.

Councilman Napoliello also attended the Traffic Advisory Committee (TAC), Jim Maraska was elected Chair, and Greg Mohr was elected Vice Chair. The committee believes there is a problem heading on eastbound Route 10 at Canfield Avenue, there is not enough room for the turning lane onto Canfield Avenue. They wanted to get feedback from the Council to find out what can be done. Manager Mountain explained that there are a number of design comments that have been sent to the state, and this intersection is included. The township has requested a field meeting with the state. Once scheduled, several members of the Council, and a representative from the TAC will be invited to attend.

Councilman Napoliello reported that the Rotary Club has agreed to move the date of the Country Fair to September.

Deputy Mayor Forstenhausler reported that on February 3 at 6 p.m. there is the Cabaret at RHS Commons. Tickets are $20 for adults and $15 for seniors which includes the show and food from local restaurants. He and Mayor Carey will be attending.

Deputy Mayor Forstenhausler attended the safety committee meeting. The report for the last quarter of the year was good. One item of note was a dump trailer that the DPW has been using to move dirt previously tipped over several times, and it tipped over a final time and has been declared a total loss. It will be covered by the insurance company, and additional money will be budgeted in 2017 for its replacement.

Deputy Mayor Forstenhausler reported that he, Mayor Carey, Councilwoman Veech, and Councilmen Loveys and Tkacs attended the swearing in ceremony of the new Morris County Sheriff, the three newly re-elected Freeholders, and newly elected Freeholder Director, Doug Cabana.

Deputy Mayor Forstenhausler reported that he missed the Trails Subcommittee meeting because he attended a service for Sandy Hvid, a past fire chief for Company 4.

Mayor Carey reported that she and Councilman Guadagno attended the Trails Subcommittee meeting. There will be a public meeting on January 30th at the Community Center to discuss the Trails Master Plan. They are looking for community input.

Mayor Carey reported that the Library Board of Trustees has its reorganization meeting; Roy Squillario is the President. The retirement open house for Anita Freeman is on January 21. The search committee received 12 applications for the position of director. They will review the applications and decide who they want to interview. The Library Board distributed a picture of the plan for replacement of the gazebo at their meeting last week.

Mayor Carey also reported that she was invited to the high school for the first annual Martin Luther King day event. She thought the event was great. Two hundred students who had the day off from school, and faculty, came to the school and then went to various organizations distributing food. One group of students stayed at the high school and played bingo and music for a few hours with senior citizens. Jeanne Stifleman was the chair of the organizing committee. Mrs. Iosso reported that more students wished to participate, but there were not enough locations in which to deliver. Next year they will begin planning earlier, and get more locations.

K. EXECUTIVE SESSION

WHEREAS, Section 8 of the Open Public Meetings Act, Chapter 231, P.L. 1975 (N.J.S.A. 10:4-12) permits the exclusion of the public from a meeting under certain circumstances; and

WHEREAS, this public body is of the opinion that such circumstances presently exist.

NOW, THEREFORE, BE IT RESOLVED by the Mayor and Council of the Township of Randolph, in the County of Morris, and State of New Jersey, as follows:

1. The public shall be excluded from the Executive portion of the meeting.

2. The general nature of the subject matter to be discussed is as follows:

Property Acquisition

3. As nearly as now can be ascertained, the matter or matters to be discussed at this time will be disclosed to the public at such time and under such circumstances as are prescribed by law.

4. At the conclusion of the Executive Session, the Council will reconvene in public session for the purpose of taking formal action.

Councilman Guadagno made a motion to move into Executive Session at 8:25 p.m. Councilman Loveys seconded the motion, and the following roll call vote was taken:

AYES:
Councilman Guadagno
Councilman Loveys
Councilman Napoliello
Councilman Tkacs
Deputy Mayor Forstenhausler
Mayor Carey

NAYS: None

ABSENT: Councilwoman Veech

Deputy Mayor Forstenhausler made a motion to close the Executive Session at 8:50 p.m. Councilman Napoliello seconded the motion, and the following roll call vote was taken:

AYES:
Councilman Guadagno
Councilman Loveys
Councilman Napoliello
Councilman Tkacs
Deputy Mayor Forstenhausler
Mayor Carey

NAYS: None

ABSENT: Councilwoman Veech

L. ADJOURNMENT

Councilman Guadagno made a motion to adjourn the meeting at 8:50 p.m. Councilman Napoliello seconded the motion, and the following roll call vote was taken:

AYES:
Councilman Guadagno
Councilman Loveys
Councilman Napoliello
Councilman Tkacs
Deputy Mayor Forstenhausler
Mayor Carey

NAYS: None

ABSENT: Councilwoman Veech