All meeting minutes posted on the township website are unofficial minutes. Official copies of minutes may be obtained from the township clerk.

Minutes: January 1, 2012

The annual Reorganization Meeting of the Randolph Township Council was called to order at 1:00 p.m. by Councilwoman Mitsch. This meeting is held pursuant to the New Jersey Open Public Meetings Act. Adequate notice of the meeting has been provided by posting written notice of the time, date, location and, to the extent known, the agenda of the meeting in Randolph Township. This notice was posted on the Bulletin Board within Town Hall, it was filed with the Township Clerk, and it was provided to those persons or entities requesting notification. Notice was also provided to the Randolph Reporter and the Morris County Daily Record on December 5, 2011, by emailing them the annual resolution adopted by the Council on December 1, 2011. The annual resolution, which included this meeting date, was advertised in the Randolph Reporter, the official newspaper of the Township of Randolph, and in the Morris County Daily Record on December 8, 2011.

Councilwoman Mitsch led the Pledge of Allegiance.

PRESENT:
Councilman Guadagno
Councilman Loveys
Councilman MacArthur
Councilwoman Mitsch
Councilman Napoliello
Councilman Obremski
Councilwoman Veech

Also Present: Township Manager John Lovell and Township Attorney Edward Buzak

Mr. Buzak requested a moment of silence in honor and memory of Bill Cox who passed away on December 30, 2011. Mr. Cox was well known and highly respected in municipal government, particularly in land use law issues. He was instrumental in creating the Council/Manager form of government in his home town. Mr. Buzak noted that Mr. Cox was the epitome of class, integrity, honesty and ethics.

RECOGNIZE FORMER MAYOR TRINA RUANE MITSCH

Manager Lovell, as both the Township Manager and as a resident of Randolph, thanked former Mayor Trina Mitsch for the job she did this past year, a year of challenging weather in Morris County. Throughout the year, the Mayor was supportive, understanding, worked well with both the staff and the residents, and she was able to see Randolph through some difficult times. The position of Mayor requires that a lot of extra hours be spent in order to attend various meetings around the state and to officiate at weddings and other ceremonies on top of regular responsibilities. Mayor Mitsch was able to admirably perform all of her mayoral duties while working full time in the financial profession and being a parent.

The Manager presented the former mayor with a plaque and a ceremonial gavel.

Manager Lovell announced that the new aerial fire truck purchased in 2011 arrived and was in the parking lot. He asked that the Council take a short break and pose for a picture in front of the truck.

BREAK

RE-CONVENE

SELECTION OF TEMPORARY MAYOR

Councilwoman Mitsch nominated Township Clerk Donna Luciani as Temporary Mayor. Councilman Guadagno seconded the motion, and a voice vote was unanimous.

NOMINATIONS AND SELECTION OF MAYOR FOR THE YEAR 2012

Councilwoman Mitsch nominated Councilman Guadagno as Mayor for 2012. Councilman Napoliello seconded the motion, and the following roll call vote was taken:

AYES:
Councilman Guadagno
Councilman Loveys
Councilman MacArthur
Councilwoman Mitsch
Councilman Napoliello
Councilman Obremski
Councilwoman Veech

NAYS: None

NOMINATIONS AND SELECTION OF DEPUTY MAYOR FOR THE YEAR 2012

Mayor Guadagno nominated Councilman MacArthur as Deputy Mayor for 2012. Councilman Loveys seconded the motion, and the following roll call vote was taken:

AYES:
Councilman Loveys
Councilman MacArthur
Councilwoman Mitsch
Councilman Napoliello
Councilman Obremski
Councilwoman Veech
Mayor Guadagno

NAYS: None

Mayor Guadagno was sworn in by James Pryor. The bible was held by his sister and brother-in-law.

Deputy Mayor MacArthur was sworn in by Township Clerk Donna Luciani. The bible was held by his wife and children.

COMMENTS BY MAYOR AND COUNCIL—Goals and Objectives for 2012

Mayor Guadagno:

I would like to thank my family and friends and residents of the Township who have come today. I would especially like to thank Mayor Trina Mitsch for showing me what needs to be done as a Mayor. She was an excellent teacher. I’d like to thank the Council members who elected me as the Mayor, and I’d like to also thank the employees of the town who spent some time explaining how the township works.

It started snowing the first day of January. It seemed like the snow never stopped until early March, and our snow plows were constantly on the street. In the early spring we had some wind sheer factors which damaged several areas of Randolph, followed by an earthquake in Virginia that some residents of Randolph felt, followed by a hurricane named Irene who left heavy rains and damaged trees and downed power lines. But the worst was to come. In October a 12-inch snow storm caused horrific damage to the trees and power lines and left a majority of Randolph residents without power for several days. I think Trina made it up to 8 days without power. It also disrupted communications between the town and its residents. If anything could have gone wrong, it did. Next, the water main break on Sussex Turnpike. It was not a very quiet year weather-wise for us.

Now we have time to look back to see what we did right and what we did wrong. To further this effort, I am forming a sub-committee to look into what we could do better. The chairman of that committee is Deputy Mayor Tom MacArthur. Tom will tell you who makes up the sub-committee and what he is planning to do. Another problem we had was the leaves and the branches. Therefore, the next sub-committee that I would like to form will be to study the storage and removal of these materials. The chairman of that committee will be Al Napoliello, and Al will be going into further details when he speaks.

I feel strongly that the branch collection and the leaf collection should always be done by the town with our town dollars. We all want our town to look nice and we all should share in the cost. The massive clean-up, though, would not have been possible if it were not for the foresight of previous council members and some that are still on the council. Even through tough financial times they made sure that our road equipment was in great shape and ready to handle any emergency. Many years ago they had the foresight to ask state legislators to change the law that would allow us to set aside unused snow funds for future years. This year we needed those funds. Without them we would not have been able to get off to such a fast start of the cleaning up of the town.

Residents always ask me where their money is being spent. Only 16 percent of the tax dollars go to running the municipal part of the government. Here is a partial list of some of the town’s services: public safety (the Police Department), Municipal Court, Bureau of Fire Prevention, the purchase of fire equipment which you saw our million dollar truck out there, the purchase of rescue equipment, Health Department, Animal Control, Public Health and Vital Statistics, the town Planning Department, Engineering, Zoning, Code Enforcement, 150 miles of road maintenance, 30 miles of storm drain maintenance, branch pick-up, leaf pick-up, curbside garbage, curbside recycling, street sweeping, and snow removal.

Then we have our park system. We have five outstanding recreational parks in Randolph, 15 miles of trail maintenance, and 2,000 acres of pristine open space. Recreation has 258 programs and classes. The library has many public programs and activities. Of course, our open space money that we still collect goes for buying more park land and improving our trail system.

With all this bad weather, Randolph is not sitting still. Renovation of the town library and community senior center are moving forward. A new maintenance and repair shop is being built which will service not only the town’s equipment but the school’s equipment. Extension of the sewer line down Sussex Turnpike is nearly complete.

You might ask yourself how can this be done with such a small portion of the budget. Randolph has something not too many towns have. It has its volunteers—its fire fighters, its rescue squad, its library volunteers, its animal rescue volunteers, and its recreational volunteers, literally numbering in the thousands. We also have town workers who are dedicated to making Randolph a place where life is worth living.

We are doing all of this with less employees. In 2009 we had 136 full time employees, today we currently have 117 full time employees. We are using more of the shared services with other towns and the county. I have to give credit to our excellent town management staff, which I think is the best in New Jersey, for these improvements.

There is something else I’ve noticed. Neighbors helping neighbors, shoveling their snow, moving the branches, checking on the senior citizens. When the town asked homeowners to bag leaves, literally thousands of bags were collected. After the branch piles were removed, homeowners went out and cleaned the streets in front of their homes. This shows that Randolph residents are proud of their town. I am honored and proud that you picked me to be your mayor for 2012 and I will work hard fulfilling your trust in me. Thank you.

I’d like to recognize several people in the audience. Senator Anthony Bucco, Sr., Assemblyman Anthony Bucco, Jr., Freeholder Gene Feyl, Freeholder Margaret Nordstrom, Freeholder Tom Mastroangelo, Freeholder Ann Grasso, and Freeholder Chegwidden.

Deputy Mayor MacArthur:

I thank you for being here today, and I also want to thank Trina for really showing what a mayor can and should be. I appreciate it very much. I think we’re very fortunate in our new mayor as well. I have worked with Mike for years in different capacities. He knows this town inside and out and under. I don’t think anyone knows the infrastructure of our town quite like Mike does. I think he knows the piping underneath our town better than I know the piping in my house because he’s been involved for decades. I’m looking forward to serving and helping and supporting in any way that Mike finds helpful in this coming year.

It’s been mentioned a few times that we’ve had an unusual year. Hurricane force winds in the spring, a hurricane in the summer, winter in the autumn, and then the water main break that really came out of the blue. We’ve weathered economic storms this year too. We had to do more with less, less tax dollars, less people, and a lot of challenge for the town.

We had planned challenges this year—the renovation of the library, the reconstruction at the senior center, the extension of the sewer lines along Sussex Turnpike, we razed to the ground and then rebuilt our DPW building. These things all tax the employees of the town and it has been a challenge.

These events combined to reveal our state of emergency preparedness. As we’ve talked about things at the Council, I think all of us recognize that we’ve been well prepared for physical response, very well prepared. We’ve gotten things back to normal about as quickly as I think we could imagine. I think our Manager would be the first to say we could probably do better on the communication front, and that’s why our Mayor has asked for this task force. Joining me on it is Joanne Veech and Mike Obremski. We’ve already started. Mayor Guadagno gave us a couple of weeks head start before today and we’ve begun to work with our Manager and key staff.

We have a simple goal—we want to embed communications into an emergency response in just the way that the physical response is there. Automatic. We want it to be top of mind that when there is an emergency, we physically do what needs to be done, and in just the same way we communicate with our residents from the beginning and throughout.

We started to look at three areas. One is protocols—who, when, how to communicate with people, how frequently we should update communications with people. Two, we’re looking at systems and every type of communication system you can imagine—voice, text, email, social media, social networking—we’ve gone through all of these to try to understand what we can do to improve in these areas. We’ve begun to look at acquiring more of the electronic display signs because not everyone is online and we can’t get to everyone that way. Our goal is to build in redundancies so that one system can fail and we can still get the news to our people in town. Thirdly, we’re looking at critical infrastructure, things like cell towers and a reverse 911 system. We want to understand whether we can improve in these areas as well. So we’ve started. We’re not going to wait until the end of the process. We’ll work with the town management, and they’re the ones that have to do the heavy lifting. We’re here to try to help the process, but the implementation has to be done by our fine staff, and we have suburb staff.

I also want to credit John and staff for the response this year. It’s been difficult and we’ve really done quite well as a town. Our residents should be proud of that. Good government, though, is not just about emergency response. It’s not just about cutting costs. It’s about building a community over time.

As I think about this coming year, for me there is a priority that I want to lift up today. I lifted it up last year, too. It’s not a short term priority. We have nearly 28,000 residents across 22 square miles connected by hundreds of miles of roads, 150 of them we maintain but there are state roads, there are county roads, it’s a pretty big town. It’s a pretty broad mix of residential and commercial neighborhoods. We have 40 percent of the town as open space, we have parks and trails, we have recreation programs that are enjoyed by thousands of our residents. It’s critical that we secure that, maintain that, make sure we don’t lose that.

But there are three commercial districts in town that we’ve started to call growth zones. Along Route 10, at South Salem Street near K-Mart, and at Sussex Turnpike and Mt. Freedom. In these areas, I think the Council and the land use boards can influence over time how they develop and, to me, this is a real priority. We can influence in planning and zoning, we can influence in infrastructure investment, we can influence by the type of business culture we create and be cooperative and welcoming to our businesses.

But I briefly offer as an example the Sussex Turnpike corridor. In 2011 as a town we invested nearly $650,000.00 of our tax dollars to extend the sewer lines under that stretch of Sussex Turnpike. That investment will allow the county, and I speak to the Freeholders who are here as this is very important to us, that will allow the county to do what it needs to do at Sussex Turnpike, which is a county road, to realign the intersection at Brookside, Hanover and Sussex, to resurface the road which is very bumpy, to widen it in a few spots, and that we hope will happen in 2012.

Those two investments by town and county will allow the owner of that large parcel that has been underutilized and an eye sore for decades at Hanover and Sussex to be developed and to become something that can benefit our residents and that we can be proud of. That, to me, is the way the town and county and private land owners can work together. We can make the town beautiful and prosperous together, and that, to me, is a real priority.

We have an effective team here in town of volunteers and of employees. I think they’ll do us proud in this coming year. I’m looking forward to it. I want to wish you and all of our town’s people a happy and healthy and prosperous new year.

Councilman Napoliello:

Thank you all for being here today and I wish you all a very happy and prosperous new year. I also want to thank Trina for the splendid job she did as Mayor for the last year and a half. She took the reigns in August 2010 when Mayor Jay Alpert left to take a position with the state and, as a result, was prohibited from being on the Township Council. She finished Jay’s term and then was elected Mayor for the following year. Nice job, Trina.

I also want to congratulate Mike Guadagno and Tom MacArthur on their election to Mayor and Deputy Mayor. I know they’ll do a great job and they will certainly have my full support.

I think the Mayor’s idea to form the two task forces is a good one. Last year’s storms showed there is room for improvement in both areas. Although we have always picked up both branches and leaves at the curb, we were unable to do that this year. We’re getting to the branches, but we haven’t been able to do the leaves. The October snow storm prohibited leaf pick up as our streets were inundated with branches that fell all over town.

We have been cleaning the streets since October and are not done yet. We also need to dispose of the branches. Currently we have stored them in several parks. We’ve been aided by the fact that it didn’t snow in December and by residents who bagged their leaves and left them at the curb. Also many residents trucked their leaves to the recycling center. Many thanks go out to all of those residents for helping us. My sub-committee which is comprised of Councilwoman Mitsch and Councilman Loveys, will look for ways in which we can improve upon our leaf and branch pick up methods. Your suggestions are certainly welcome.

Thank you.

Councilwoman Mitsch:

First and foremost, I want to say I’ve been on the Council for nine years. I got appointed as Mayor about 16 or 17 months ago, and I want to thank first and foremost my fellow council members for finally wearing me down and forcing me to take this position. It truly has been a total privilege and absolute pleasure. It’s very intense as you can imagine, especially when you’re working full time.

I’ve had some very funny exchanges with colleagues and other professionals in my field. In my office I have a little memo board and one of the things I have on there is my Mayor tag from when I went to the League of Municipalities meeting last November. I have a lot of people coming in from various companies, and to see the expression on some of their faces when they look over and see that tag trying to comprehend how you combine these two. Even as I was going through it I wasn’t sure how I was doing this.

But also my tenure as Mayor allowed me to see, even more closely, how lucky we are in this town. There are a lot of people here, employees and volunteers, ordinary people who do extraordinary things every day. Often times it’s the people in the trenches who don’t really get the recognition they deserve because they are the people who actually run things. I have a special sincere thank you to our employees and to all of our volunteers for the work that they do because it’s the collective effort of everyone here that gives us this amazing quality of life that we enjoy. A huge part of my focus as a councilwoman and also as mayor has been to continue to build and support that foundation so that Randolph will continue to be this amazing community for those who have yet even to move here.

I want to say a special thank you to our department heads and to John Lovell, our Manager. I’ve been in America for 25 years, and over the last nine years he has truly been one of the most extraordinary people that I have met since I’ve been here. There is absolutely no doubt in my mind that the reason that Randolph as been able to come through the severe economic downturn that we’ve experienced globally in the last couple of years is in large part due to his stewardship, but also the experience and wisdom that he brings to his position.

I want to wish all of you a very healthy and happy 2012.

Councilman Loveys:

I’d like to wish everyone a very happy and healthy new year. Although my wife Karen and our four children are unable to attend today, I want to thank them for their continued support and understanding of my commitment to this position.

I congratulate Councilwoman Veech for her victory in this past year’s election. I’d also like to provide a special thank you to outgoing mayor Trina Mitsch for her outstanding representation of Randolph and this Council, for your global perspective in dealing with issues, and also for the experienced leadership that you provided us. I’d like to congratulate Mayor Guadagno and Deputy Mayor MacArthur on your nominations. I have no doubt in either of your ability to help guide this Council through the difficult times we continue to face.

2012 promises to be another challenging year for us all as we continue to feel the effects of a sluggish economy, slow to recover under a seemingly constant threat of global financial instability and rapidly escalating national debt. The unprecedented decline of Randolph Township’s ratable base that we experienced in 2010 continued into 2011 for a second straight year. Revenue generation remains weak and it’s likely to continue that way for the foreseeable future. But Randolph obviously is not alone in this. Communities throughout Morris County, our state, and in fact nation-wide, are experiencing and feeling similar effects. But Americans are a proud, hard working, and resilient people who optimistically look for change in direction from our elected leaders. This change must occur, and when it does, I feel Randolph Township will be positioned very favorably due to the foresight and the sound management of our Township Manager John Lovell, his staff of high quality department heads and township personnel, and several years of fiscally conservative and responsible Township Councils.

Today’s municipal organization is substantially smaller than a year ago having experienced significant staff retirements which resulted in transitions of several departments. The team was almost immediately put to the test as our community witnessed back-to-back historic natural disasters, Hurricane Irene in August and the October 29 snow storm. The tireless efforts of our emergency responders, our police, our DPW and Parks personnel, and the countless volunteers helped keep Randolph residents safe, maintain order, and kept the Township up and running amidst the devastation and destruction. Hats off to our DPW crews and those who work the Recycling Center who for the past two months have worked extended days and hours to restore much of our town to normal conditions. I’d also like to extend thanks to our residents for their understanding and patience, and a special thank you to those who did assist in the clean-up effort.

This being a football day, I couldn’t stay away from a football analogy here, but it’s always easy to Monday morning quarterback decisions made with regard to situations our town faces. Undeniably these two events underscored a need which we are committed to address for a better emergency response plan and better means of communications with our residents. Without question, as you’ve heard from Deputy Mayor MacArthur, our parks, trails and recreation facilities and open space distinguish this town and it defines a quality of life that is unlike that experienced in other communities. We must continue to be good stewards of these valuable assets, and with that in mind we invested in Randolph Township’s future this past year. Long overdue site improvements and building improvements at the Recreation and Senior Community Center as well as aesthetic renovations to the Library facade, and the new DPW maintenance facility which is a joint venture with the Board of Education will provide efficiencies and benefit Randolph taxpayers for years to come. The sewer mains, as the Deputy Mayor mentioned, have been extended in the Mt. Freedom area in anticipation of long awaited Sussex Turnpike improvements. Quietly, out of respect to those who have served us all, modest improvements continue to be made at the VFW building on Carrell Road.

It has been a very busy year and I’m thankful for the opportunity to serve my community and all of our residents. I look forward to working with my colleagues in 2012, all of whom I admire and respect. I will continue to be guided in my decision making by what is in the best interest of Randolph Township.

Councilman Obremski:

Happy new year to everyone and thanks for coming. Trina, my thanks as well for the excellent job in serving as mayor and my best wishes to both Mike and Tom during this year.

You’ve heard today the successes and the challenges that Randolph faces, but one issue has gotten lost and, pardon the pun, but I do have a pet project in this town. Our animal shelter in town is severely lacking and has been for years. There has been talk about doing different things and we finally have a plan. It’s just been much slower than I would like it to go but we are continuing to plug along. I will not let this issue go away. Whatever we need to do to get through the Green Acres red tape, we will get there. I look forward to the grand opening ribbon cutting at the Seeing Eye property in Mendham Township this year and that we can actually have an animal shelter that we are proud of.

Thank you all for coming and happy new year.

Councilwoman Veech:

Thank you. Congratulations to Mike and Tom. Trina, thank you. To the Council, thank you for very warmly admitting me to this group. I’m very proud to be a part of the Council and over the last six months I’ve learned a lot and I have a lot to learn. There are the workings of this town underneath this town, pipes and sewers, so I look to many here who know much more than I do to help me to understand the workings of this great town.

I’ll tell you a little bit about a pet project that I’m looking forward to working on. We just began this project a few weeks ago, and it came out of the Traffic Advisory Committee. A couple of years ago they did an intersection study of Dover Chester Road and Route 10 and came up with some recommendations for the DOT. I was chair of that committee and we brought that to the then sitting Council and asked them to take a look at that. At the same time, at Route 10 and Center Grove Road we had a fatality, there are some cross walk issues, and we also got the County College of Morris involved for the potential of having an ingress and egress out of the college campus onto Route 10 to take some of the traffic off of those two intersections.

Last week there was a meeting with our Freeholders, so thank you to Senator Bucco and Assemblyman Bucco and others that were there. The DOT came to start taking a look at how over the next number of years we can take Route 10 and those intersections and make them safer and try to get a lot of traffic off of those two intersection roads. That’s a pet project of mine and I’m hoping to come back to this town and do some good in that regard.

Thank you all for coming and have a very happy and healthy new year. I look forward to serving you this year and going forward.

CONSENT AGENDA

Councilman Napoliello made a motion to approve the Consent Agenda items. Councilwoman Veech seconded the motion, and the following roll call vote was taken:

AYES:
Councilman Loveys
Councilwoman Mitsch
Councilman Napoliello
Councilman Obremski
Councilwoman Veech
Deputy Mayor MacArthur
Mayor Guadagno

NAYS: None

A. Council Appointments for 2012

Deputy Clerk (one year)—Donna Brady
Township Attorney (one year)—Edward Buzak
Special Counsel for Labor and Negotiations (one year)—Fred Knapp
Special Counsel for Tax Appeals (one year)—Fred Semrau
Special Counsel for Negotiations and Preparation of Developer’s Agreements (one year)—Anthony Bucco, Jr.
Bond Counsel (one year)—Jack Kraft
Prosecutor (one year)—Michael Cresitello
Public Defender (one year)—John Horan
Conflict Public Defender (one year)—James Pryor
Township Auditor (one year)—William Schroeder (Nisivoccia)
Municipal Historian (one year)—Gail Hari

CDRS Committee:
Mayor’s Appointment (one year)—Donna Luciani
Governing Body Appointment (one year)—Ralph Carchia
Alternate Appointed by Mayor (one year)—Barbara Gothie

Planning Board:
Member (four years)—Colleen Ryan Meyer
Official Member (one year)—Roman Hirniak
Mayor’s Delegate (one year)—Michael Guadagno
Official Council Member (one year)—Al Napoliello

Board of Adjustment:
Member (four years)—Harry Gerken
Member (four years)—Margaret Finnerin
Alternate #1 (two years)—Jonathan Gold
Alternate #2 (two years)—Christine Carey

Board of Health:
Member (three years)—Jane Moore
Member (three years)—Robert Siroty
Member (three years)—Ron Millman
Alternate #1 (Unexpired)—Joyce Echanique
Alternate #2 (one year)—Kim Tkacs

Parks Committee:
Member (three years)—Linda Johnson
Member (three years)—Christine Carey
Member (three years)—Jim Maraska
Member (three years)—Ethan Blynn

Environmental Commission:
Member (three years)—Mike Whiting
Member (three years)—Rick Barker
Alternate #1 (two years)—Larry Appel
Alternate #2 (two years)—Alex Cohen

Landmarks Committee:
Member (three years)—Joan Brembs

Board of Assessments for Local Improvements:
Member (two years)—Christine Carey

Economic Development Committee:
Member (three years)—John Herold
Member (three years)—Jim Gorga
Member (three years)—Lance Tkacs
Alternate #1 (Unexpired)—Peter Kenny
Alternate #2 (one year)—Jeff Carter

Recreation Advisory Committee:
Member (three years)—Sue Huston
Member (three years)—Dan Limone
Member (one year)—Robert Barbiere
Member (one year)—Ned Levine
Member (one year)—Michael Markoff
Member (one year)—Bob Lindquist
Member (one year)—Roman Hirniak

Community Services Advisory Committee:
Member (one year)—Alex Cohen
Member (one year)—Doris Dolan
Member (one year)—Barbara Anderson

Library Board of Trustees:
Member (five years)—Craig Johnson
Mayor’s Alternate (one year)—Joanne Veech

Traffic Advisory Committee:
Member (two years)—Greg Mohr
Member (two years)—Harry Ruiz
Member (two years)—Audrey Verona
Member (two years)—Matt Tal
Alternate (two years)—Roman Hirniak

Municipal Alliance Committee:
Member (one year)—Kim Garnett
Member (one year)—Dave Bratton
Member (one year)—Ron Harmetz
Member (one year)—Elizabeth Ritter
Member (one year)—Will Haney

B. Council Liaisons

Economic Development Committee—Michael Guadagno
Community Services Advisory Committee—Al Napoliello
Landmarks Committee—Michael Obremski
Environmental Commission—Jim Loveys
Parks Committee—Jim Loveys
Municipal Alliance Committee—Al Napoliello
Recreation Advisory Committee—Michael Obremski
Board of Health—Joanne Veech
County College of Morris—Joanne Veech
Board of Education—Tom MacArthur/Trina Mitsch
Rescue Squad—Trina Mitsch
Fire Department—Trina Mitsch
Traffic Advisory Committee—Tom MacArthur
Safety Committee—Jim Loveys
Media Communications—Michael Guadagno

C. Resolutions

1. Rate of Interest on Delinquent Taxes and Delinquent Water and Sewer

R-01-12

WHEREAS, N.J.S.A. 54:4-67 has been amended to permit the charging of 8% of the first $1,500.00 of delinquent taxes and assessments, and 18% on any amount in excess of $1,500.00; and

WHEREAS, N.J.S.A. 54 also permits the charging of 8% interest on the first $1,500.00 of delinquent water and sewer charges and 18% interest on any amount in excess of $1,500.00; and

WHEREAS, the delinquent charges on finance agreements is 1 1/2 % per month in each installment in default for thirty (30) days.

NOW, THEREFORE, BE IT RESOLVED by the Mayor and Council of the Township of Randolph, County of Morris, as follows:

1. The rate of interest to be charged for nonpayment of taxes, assessments, water and sewer charges, on or before the due date shall be 8% per annum for the first $1,500.00 and 18% on any amount in excess of $1,500.00.

2. No interest shall be charged if payment of any taxes and assessments is made within ten (10) calendar days of due date.

3. The rate of interest to be charged on delinquent finance agreements is 1 1/2 % per month in each installment in default for thirty (30) days.

4. This resolution shall take effect on January 1, 2012.

2. Bank Depositories

R-02-12

BE IT RESOLVED by the Mayor and Council of the Township of Randolph, Morris County, New Jersey, that the following list of banks be designated as depositories for Township funds for the year 2012:

JP Morgan Chase Bank
TD Bank, NA
New Jersey Cash Management Fund
The Provident Bank
Heritage Community Bank
Investors Savings Bank

3. Fees for Agendas

R-03-12

WHEREAS, N.J.S.A. 10:4-6 et seq., known as the “Open Public Meetings Act,” requires notices to be given of meetings of public bodies, as defined and prescribed in said statute, and further provides for the fixing of a reasonable charge to be paid by any person requesting such notices.

NOW, THEREFORE, BE IT RESOLVED by the Mayor and Council of the Township of Randolph, Morris County, New Jersey, as follows:

1. The Randolph Reporter and the Morris County Daily Record, as the newspapers having the greatest likelihood of informing the public of meetings to be held by the Township Council of the Township of Randolph, are hereby designated as the newspapers to receive notices of all meetings of this Township Council for the calendar year 2012 as required by the “Open Public Meetings Act.”

2. The bulletin board located immediately adjacent to the Municipal Clerk’s Office in the main hallway of the Randolph Municipal Building shall be the place for posting of all notices of meetings of the Township Council during the 2012 calendar year.

3. The sum of twenty ($20) dollars is hereby fixed as the fee to be paid by any person requesting that notices of meetings of the Township Council of the Township of Randolph during the 2012 calendar year be mailed to such person; but, as provided in N.J.S.A. 40:4-19, no charge shall be made to any newspaper requesting the mailing of such notices to its business office.

4. Certified copies of this resolution shall be mailed by the Clerk of the Township to the Randolph Reporter and the Morris County Daily Record and a certified copy shall be filed with the Clerk of the Township.

4. Signatures on Checks

R-04-12

BE IT RESOLVED by the Mayor and Council of the Township of Randolph that the signatures of the Township Manager and Township Treasurer shall be required on all checks drawn against Township accounts.

5. Official Newspaper

R-05-12

BE IT RESOLVED by the Mayor and Council of the Township of Randolph, Morris County, New Jersey, that the Randolph Reporter be designated as the Official Newspaper for the Township of Randolph for the year 2012 and the Morris County Daily Record is the “backup” Official Designated Newspaper and are hereby designated as the newspapers to receive legal notices for the Township of Randolph for the calendar year 2012.

6. Certifying Agent to Police & Firemen’s Retirement System and Public Employees’ Retirement System

R-06-12

BE IT RESOLVED by the Mayor and Council of the Township of Randolph, Morris County, New Jersey, that Pam Vasta be appointed Certifying Agent for the Township’s Police and Firemen’s Retirement System and the Public Employees’ Retirement System for the year 2012.

7. Assessment Search Officer

R-07-12

BE IT RESOLVED by the Mayor and Council of the Township of Randolph, Morris County, New Jersey, that the Municipal Clerk be appointed Assessment Search Officer of the Township of Randolph for the year 2012.

8. Cash Management Plan

R-08-12

WHEREAS, the Township of Randolph adopted a Cash Management Plan on April 2, 1997; and

WHEREAS, the State of New Jersey amended the statutory provisions governing cash management plans and permitted investments; and

WHEREAS, the Director of Finance has amended the Cash Management Plan of the Township of Randolph to incorporate these provisions.

NOW, THEREFORE, BE IT RESOLVED by the Township Council, Township of Randolph, County of Morris, State of New Jersey, that the Cash Management Plan as amended be approved.

9. Authorizing Payment for Services Provided Due to Storm Related Damage Which Occurred on October 29, 2011

R-09-12

WHEREAS, a storm on October 29, 2011, created the need for emergency cleanup of the Township; and

WHEREAS, Tony Sanchez LTD and Blue Diamond Disposal Inc., each provided a roll-off truck and driver until cleanup is complete; and

WHEREAS, Tony Sanchez LTD is $880.00 per day not to exceed $36,000 and Blue Diamond is $900.00 per day not to exceed $33,500.

NOW, THEREFORE, BE IT RESOLVED that the Mayor and Council of the Township of Randolph, County of Morris, State of New Jersey, authorize the use of Tony Sanchez LTD and Blue Diamond as stated above.

10. Authorizing Award of Twenty Seven (27) Contracts and One (1) Re-Bid by Randolph Township on Behalf of the Morris County Cooperative Pricing Council (MCCPC) for Purchases and Services on an As-Needed Basis for the Year 2012

R-10-12

WHEREAS, the Township of Randolph authorizes an award of twenty-seven (27) contracts and one (1) re-bid for the year 2012 on behalf of the Morris County Cooperative Pricing Council (MCCPC) as noted;

Bids Received on October 19, 2011
Contract #5: Paving Materials
Contract #6: Road Resurfacing
Contract #7: Drainage Pipe (Delivered)
Contract #8: Anti-Freeze
Contract #9: Crushed Stone, Gravel & Sand
Contract #11: Motor Oils
Contract #14: Catch Basins & Manhole Castings
Contract #16: Office Supplies
Contract #17: Water Treatment Chemicals
Contract #18: Tree Removal, Trimming & Stump Grinding Services
Contract #19: Cinder & Concrete Blocks (REBID)
Contract #20-A: Sporting Goods (spring/summer sports)
Contract #21: Oil & Stone Treatment
Contract #22: D.P.W. Uniforms/Work Shoes & Boots
Contract #23: Police Uniforms & Equipment

Bids Received on October 21, 2011
Contract #24: Bagged Cement & Poured Concrete
Contract #26: Beam Guide Rail & Safety Ends
Contract #27: Traffic Paint
Contract #28: Sign Materials
Contract #30: Office Paper Supplies
Contract #31: Calcium Chloride Bags
Contract #33: Clay for Athletic Fields
Contract #36: Traffic Striping on Roadways
Contract #39: Furnishing Trophies & Plaques
Contract #41: Purchase of Communications Equipment (No Installation)
Contract #49: Disposal/Recycling of Municipal Road Clean-Up Materials
Contract #52: Fire Alarms, Sprinklers/Standpipe Systems & Fire Pumps
Contract #53: Fencing Materials & Installation

WHEREAS, bids have been advertised and received on October 19th and October 21st, 2011, on behalf of the MCCPC in accordance with the “Local Public Contracts Law” for the contracts noted above.

NOW, THEREFORE, BE IT RESOLVED by the Township Council, Township of Randolph, County of Morris, State of New Jersey, that the vendors recommended for the awards are the lowest responsible bidders meeting the specifications for each contract specified and should be awarded the contracts beginning January 1, 2012.

11. Authorizing the Rescission of a Portion of MCCPC Contract #15-C (2012 Model Utility Vehicles), Item #9, From Route 23 Auto Mall

R-11-12

WHEREAS, the Township of Randolph on behalf of the Morris County Cooperative Pricing Council awarded a portion of Contract #15-C (2012 Model Utility Vehicles), (Item #9) on November 22, 2011, to Route 23 Automall; and

WHEREAS, upon further investigation it is determined that an error was made in the original bid specifications which created a misunderstanding amongst the bidders; and

WHEREAS, the bid specifications will be revised to remove the “Roof Light, Lightbar” option which was erroneously left in the original bid specifications and the contract be re-bid at a later date.

NOW, THEREFORE, BE IT RESOLVED by the Mayor and Council of the Township of Randolph, County of Morris, and State of New Jersey, that Item #9 of MCCPC Contract #15-C (2012 Model Utility Vehicles) be rescinded from Route 23 Automall and the contract be re-bid at a later date.

12. Liquor License Renewal for 2011 - 2012 and 2012 - 2013—Pocket License

a. James Grecco—(1432-44-023-003)

R-12-12

BE IT RESOLVED by the Township Council of the Township of Randolph, Morris County, New Jersey, that the following application for renewal of alcoholic beverage license for the respective premise hereinafter designated, for the 2011-2012 season commencing July 1, 2011, and ending June 30, 2012, be and the same are hereby granted. The Township Council of the Township of Randolph adopted Resolution No. 108-11 on April 28, 2011, and hereby rescinds that liquor license renewal for James B. Grecco, because the pocket license special ruling to permit the renewal of the inactive license had yet to be approved by the Division of Alcoholic Beverage Control (ABC). On or about August 16, 2011, James B. Grecco received the special ruling from the ABC to permit renewal of the pocket license. All the conditions imposed on the transfer of this license to the licensee, (James B. Grecco), in Resolution No. 108-11 adopted on April 28, 2011, remain in full force and effect. In accordance with ABC’s special ruling, no further renewals of this license shall be granted after the 2012-2013 license term unless the license is being actively used at an approved site on or before June 30, 2013, except if good cause for reconsideration is shown.

BE IT FURTHER RESOLVED that the Township Clerk be and is hereby ordered and directed to sign and issue said license in the name of the Township of Randolph and to deliver the same to the licensee when receipt is signed by the licensee or the authorized agent to the licensee.

b. James Grecco—(1432-33-007-011)

R-13-12

BE IT RESOLVED by the Township Council of the Township of Randolph, Morris County, New Jersey, that the following application for renewal of alcoholic beverage license for the respective premise hereinafter designated, for the 2011-2012 season commencing July 1, 2011, and ending June 30, 2012, be and the same are hereby granted. The Township Council of the Township of Randolph adopted Resolution No. 109-11 on April 28, 2011, and hereby rescinds that liquor license renewal for James B. Grecco, because the pocket license special ruling to permit the renewal of the inactive license had yet to be approved by the Division of Alcoholic Beverage Control (ABC). On or about August 16, 2011, James B. Grecco received the special ruling from the ABC to permit renewal of the pocket license. All the conditions imposed on the transfer of this license to the licensee, (James B. Grecco), in Resolution No. 109-11 adopted on April 28, 2011, remain in full force and effect. In accordance with ABC’s special ruling, no further renewals of this license shall be granted after the 2012-2013 license term unless the license is being actively used at an approved site on or before June 30, 2013, except if good cause for reconsideration is shown.

BE IT FURTHER RESOLVED that the Township Clerk be and is hereby ordered and directed to sign and issue said license in the name of the Township of Randolph and to deliver the same to the licensee when receipt is signed by the licensee or the authorized agent to the licensee.

OPEN TO PUBLIC

Seeing no one from the public, the public portion was closed.

ADJOURNMENT

Councilwoman Veech made a motion to adjourn the meeting at 2:00 p.m. Councilwoman Mitsch seconded the motion, and a voice vote was unanimous.

_______________________________
Donna Marie Luciani
Township Clerk