All meeting minutes posted on the township website are unofficial minutes. Official copies of minutes may be obtained from the township clerk.

Minutes: January 31, 2013

A. OPENING OF REGULAR MEETING

1. Call to Order

A regular meeting of the Randolph Township Council was called to order at 7:00 p.m. by Mayor MacArthur. This meeting is held pursuant to the New Jersey Open Public Meetings Act. Adequate notice of the meeting has been provided by posting written notice of the time, date, location, and to the extent known, the agenda of the meeting in Randolph Township. This notice was posted on the bulletin board within Town Hall, it was filed with the Township Clerk, and it was provided to those persons or entities requesting notification. Notice was also provided to the Randolph Reporter and the Morris County Daily Record on December 7, 2012, by e-mailing them the annual resolution adopted by the Council on November 29, 2012. The annual resolution, which included this meeting date, was advertised in the Randolph Reporter, the official newspaper of the Township of Randolph, and the Daily Record on December 13, 2012.

2. Roll Call

PRESENT:
Councilman Hirniak
Councilman Napoliello
Councilwoman Veech
Deputy Mayor Loveys
Mayor MacArthur

ABSENT:
Councilwoman Carey
Councilman Guadagno

Also Present: Township Manager John Lovell and Ed Buzak from the Law Office of Edward Buzak.

3. Mayor MacArthur led the Pledge of Allegiance

B. RECOGNITION/PROCLAMATION

1. Eagle Scout Recognitions

Mayor MacArthur commended Eagle Scouts Jordan Barth and David A. Huwyler on their achievements. He presented each with a Proclamation and a plaque from Randolph Township. Deputy Mayor Loveys presented each with a Randolph Township pin.

Deputy Director David Scapicchio and Freeholder Hank Lyons congratulated the Eagle Scouts on behalf of the Morris County Board of Chosen Freeholders and presented each with a plaque.

C. APPOINTMENTS

Councilman Hirniak reported that at the last meeting the Landmarks Committee expressed an interest in having one of its Alternate members Carla Bortnick assume the role of Vice Chair of the committee. In order for that to be possible, Carla would need to become a regular member. There is a vacancy since someone is coming off of the committee, and Carla has agreed. Councilman Hirniak stated that Carla has his support as well as that of the Landmarks Committee.

Councilman Hirniak made a motion to change the member status of Carla Bortnick on the Landmarks Committee from an Alternate Member to a Regular Member. Councilman Napoliello seconded the motion and the following roll call vote was taken:

AYES:
Councilman Hirniak
Councilman Napoliello
Councilwoman Veech
Deputy Mayor Loveys
Mayor MacArthur

NAYS: None

ABSENT:
Councilwoman Carey
Councilman Guadagno

Councilman Hirniak also reported that with Carla Bortnick becoming a Regular Member, there is now a vacancy for an Alternate Member. He reported that he interviewed Maryann Marcello by telephone and she has his support as well as Councilman Guadagno’s. Councilman Hirniak also spoke to the committee Chairperson who expressed her support for Mrs. Marcello.

Mayor MacArthur reported that Seth Appel expressed interest in being the Student Liaison to the Environmental Commission.

Councilman Hirniak made a motion to appoint Maryann Marcello as an Alternate Member of the Landmarks Committee, and to appoint Seth Appel to the Environmental Commission as a Student Liaison. Deputy Mayor Loveys seconded the motion, and the following roll call vote was taken:

AYES:
Councilman Hirniak
Councilman Napoliello
Councilwoman Veech
Deputy Mayor Loveys
Mayor MacArthur

NAYS: None

ABSENT:
Councilwoman Carey
Councilman Guadagno

D. OPEN TO THE PUBLIC

Judith Stewart, 114 Everdale Road stated that she enjoys meetings with ceremonies recognizing the young people.

Seeing no one further from the public, the public portion was closed.

E. MANAGER’S REPORT

Manager Lovell reported the following:

Congratulated and thanked the Eagle Scouts and wished them well.
A tree came down off of Dover Chester Rd. during high winds in the morning and knocked out power to about 80 homes. JCP&L was on the scene at approximately 9 a.m. and power was restored during the morning.
Met with the solar installation company for the Public Works Maintenance Facility on Sussex Turnpike. It is expected that installation will take place in a matter of weeks, it is in agreement with Freeholders, the Morris County Improvement Authority, and the Board of Education.
The Police Chief has pulled back his retirement for a couple of months which will allow for an orderly process to select his successor. The Manager expressed his appreciation for this decision as there were a number of other retirements and the department was getting very lean. The application process will continue and dates will be scheduled for interviews.
The Community Center has been operating on a temporary Certificate of Occupancy, and is very close to obtaining the final C of O. There is currently a punch list which the builder is working through that has a value of less than $10,000; however approximately $55,000 is being held back on this project until it is finalized. The Manager has gotten many positive comments about both the Library and Community Center. He thanked the Council for their support.

F. APPROVAL OF MEETING MINUTES

Regular Meeting Minutes of October 25, 2012 and December 6, 2012

Councilwoman Veech made a motion to approve the minutes as presented. Deputy Mayor Loveys seconded the motion, and the following roll call vote was taken:

AYES:
Councilwoman Veech
Deputy Mayor Loveys
Mayor MacArthur

NAYS: None

ABSTAIN:
Councilman Hirniak
Councilman Napoliello

ABSENT:
Councilwoman Carey
Councilman Guadagno

Regular Meeting Minutes of November 8, 2012, and November 29, 2012

Councilwoman Veech made a motion to approve the minutes as presented. Deputy Mayor Loveys seconded the motion, and the following roll call vote was taken:

AYES:
Councilman Napoliello
Councilwoman Veech
Deputy Mayor Loveys
Mayor MacArthur

NAYS: None

ABSTAIN: Councilman Hirniak

ABSENT:
Councilwoman Carey
Councilman Guadagno

G. COMBINED ACTION RESOLUTIONS

The following items were discussed:

Item #5: Stewart Surveying and Engineering will be doing the design of the site plan, surveying, and engineering work for 42 Bennett Ave.
Item #6 is a 5K race that has been run for approximately three years and takes place on Millbrook Ave. and part of Carrell Road. It is sponsored by the Randolph Education foundation which is a 501c3 group that supports education in the high school.
Items #7 through #23 are State contracts through the State purchasing system. The Morris County Cooperative Pricing Council has many contracts. By approving Items #7 - #23, Township departments will be able to make purchases under those contracts throughout 2013.

1. Approval of Combined Action Resolutions

Councilwoman Veech made a motion to approve the Combined Action Resolutions. Councilman Hirniak seconded the motion and the following roll call vote was taken:

AYES:
Councilman Hirniak
Councilman Napoliello
Councilwoman Veech
Deputy Mayor Loveys
Mayor MacArthur

NAYS: None

ABSENT:
Councilwoman Carey
Councilman Guadagno

2. Refund Registration for 2012-2013 Rompers Program to Jenny Gross—$295.00

R-62-13

WHEREAS, Jenny Gross, registered her child for 2012-2013 Rompers Program and currently has a payment plan with a balance of $320.00; and

WHEREAS, her child will not be attending the program as he is not yet potty trained per one of the requirements in participating in this program.

NOW, THEREFORE, BE IT RESOLVED by the Mayor and Council of the Township of Randolph, County of Morris, State of New Jersey that it is recommended by Russ Newman, Director of Parks, Recreation and Community Services that $295.00 be refunded to Jenny Gross, 26 South Road, Mendham, NJ 07945

3. Supporting the NJ Coalition on Human Rights to Advocate for Fairness, Compassion, Respect and Dignity for All and the Eradication of Violence

R-63-13

WHEREAS, the State of New Jersey is recognized nationally as a leader in the area of crime victims’ rights,

WHEREAS, the Governing Body supports the belief that there should be fairness, compassion, respect and dignity for those who have suffered loss or injury as the result of the violence of others; and

WHEREAS, the Governing Body recognizes the New Jersey Coalition on Human Rights whose single purpose is to bring together those individuals and organizations who wish to speak out for the end of violence to innocent victims and for the fair treatment of all individuals.

NOW THEREFORE, BE IT RESOLVED by the Governing Body of the Township of Randolph as follows:

1. The Governing Body supports the objective of New Jersey Coalition on Human Rights to bring together those individuals and organizations who wish to speak out for the end of violence to innocent victims and for the fair treatment of all individuals.

2. The Governing Body may consider from time to time those incidents and occasions where the importance of the advocacy for equal justice for all people should be recognized through our collective voices in order to become a strong force for change throughout the world; and

3. While this Resolution does not compel the municipality to take any action, the Governing Body recognizes its right to speak out and condemn the perpetuation of violence throughout the world and the desire to eliminate human trafficking, sexual assault, domestic violence and other inhumane conduct perpetrated on innocent victims.

BE IT FURTHER RESOLVED that a copy of this Resolution shall be provided to our representative members of the State Legislature, Office of the County Board of Chosen Freeholders and the New Jersey Crime Victims’ Law Center.

4. Authorizing Release of Police Detail Escrow—$142.00

R-64-13

WHEREAS, the Finance Department received escrow funds for Police Detail.

WHEREAS, the Detail work has been completed.

THEREFORE, BE IT RESOLVED by the Mayor and Council of the Township of Randolph, Morris County, New Jersey that it is recommended by the Finance Department that the escrow funds for the following amounts be refunded:

Corbel Communications Industries $142.00

5. Authorizing Award of PSA to Stewart Surveying & Engineering for 42 Bennett Avenue—not to exceed $30,000

R-65-13

WHEREAS, the Township of Randolph (“Township”) requires Surveying and Engineering Services of Block 195, Lot 10 (42 Bennett Ave) for a period not to exceed one year (1/31/13-1/30/14); and

WHEREAS, the Township has agreed to retain Stewart Surveying & Engineering, LLC located at 148 East Main Street, Ste 1, Rockaway, NJ 07866 to provide the necessary Surveying and Engineering Services of Block 195, Lot 10 (42 Bennett Ave) for a total amount not to exceed $30,000; and

WHEREAS, the contract with Stewart Surveying & Engineering, LLC is for a total amount not to exceed $30,000 and was not solicited through receipt of sealed bids or competitive contracting, therefore the requirements of N.J.S.A. 19:44A-20.5 (Anti Pay-to-Play Legislation) apply; and

WHEREAS, Elizabeth Crescibene, Purchasing Agent, has determined that the value of the acquisition will exceed $17,500; and

WHEREAS, in accordance with the Anti Pay-to-Play Legislation, Stewart Surveying & Engineering, LLC submitted to the Township the Political Contribution Disclosure Form, Stockholder Disclosure Certification and Business Entity Disclosure Certification as required; and

WHEREAS, Stewart Surveying & Engineering, LLC has also submitted to the Township a New Jersey Business Registration Certificate, as required; and

WHEREAS, there are funds available for the retention of such professional services; and

WHEREAS, said professional services may be retained without competitive bidding pursuant to the Local Public Contracts Law, N.J.S.A. 40A:11-1 et seq.

NOW, THEREFORE BE IT RESOLVED by the Township Council of the Township of Randolph, County of Morris, State of New Jersey, as follows:

1. The Township hereby hires, employs and retains Stewart Surveying & Engineering, LLC having an office at 148 East Main Street, Ste 1, Rockaway, NJ 07866 to provide Surveying and Engineering Services of Block 195, Lot 10 (42 Bennett Ave) for a period not to exceed one year (1/31/13-1/30/14).

2. Stewart Surveying & Engineering, LLC shall be compensated for a total contract amount not to exceed $30,000.

3. The contract with said firm is for professional services and exempt from the bidding requirements under the Local Public Contracts Law, N.J.S.A. 40A:11-1 et seq.

4. The award is also subject to compliance with the Equal Employment Opportunity Requirements pursuant to N.J.S.A. 10:5-31 et seq. and N.J.A.C. 17:27.

5. The Mayor and Township Clerk, together with all appropriate officers, employees, professionals and staff of the Township are hereby authorized and directed to take all steps necessary to effectuate the purposes of this Resolution.

6. It is hereby directed that Notice of Award of this Contract shall be published once in the official designated newspaper of the Township within ten (10) days of the date hereof.

7. This Resolution shall take effect immediately.

CERTIFICATION OF AVAILABILITY OF FUNDS

Dated: January 31, 2013

As required by N.J.S.A. 40A:4-57, N.J.A.C. 5:30-14.5, and any Other applicable requirement, I, Michael J. Soccio, Director of Finance of the Township of Randolph, have ascertained that funds are available in Current Fund - Contacts Payable - Habitat for Humanity, to award a contract to Stewart Surveying & Engineering, LLC for Surveying and Engineering Services of Block 195, Lot 10 (42 Bennett Avenue) in the amount not to exceed $30,000.

__________________________________
Michael J. Soccio
Chief Financial Officer
Budget Account: 1-206-55-001-001

6. Authorizing Road Closings and Police Assistance for June 15, 2013—5K Run

R-66-13

WHEREAS, the Randolph Education Foundation (REF) is requesting road closings and Randolph Township Police Department assistance on June 15, 2013 for a 5K run that will benefit the Randolph Township Schools.; and

WHEREAS, the race course begins on Millbrook Avenue in front of the high school, therefore, it is requested that the roads be closed on Millbrook Ave at Lawrence Road and also at Schoolhouse and Church Road; and

WHEREAS, the REF requests that the far end of Carrell Road by the entrance of Brundage Park needs to be blocked off for the 1 1/2 hour period as well; and

WHEREAS, the mission of the REF is to provide funding for innovative programs that enhance the preparation of students and all proceeds from the race will go directly to the foundation; and

WHEREAS, in the event that police officers don’t voluntarily sign up for detail for this event, the REF has agreed to pay the overtime rate.

NOW, THEREFORE, BE IT RESOLVED, by the Mayor and Council, Township of Randolph, County of Morris, State of New Jersey that the Township Council supports the road closings for the Randolph Education Foundation 5K Run /3K Walk.

7. Authorizing Purchases under NJ State Contract T0083 and MCCPC Contract 1 for Gasoline from Various Vendors

R-67-13

WHEREAS, the Township of Randolph utilizes New Jersey State Contract #T0083 Gasoline, Automotive and Morris County Cooperative Pricing Council (MCCPC) Contract #1 Motor Gasoline through various vendors for all departments in the Township; and

WHEREAS, these purchases are made on an as-needed basis; and

WHEREAS, these purchases will not exceed $250,000 for 2013; and

WHEREAS, funds are available for this purpose.

NOW THEREFORE, BE IT RESOLVED that the Mayor and Council of the Township of Randolph, County of Morris, State of New Jersey, authorize the Township of Randolph to make purchases under New Jersey State Contract #T0083 Gasoline, Automotive and Morris County Cooperative Pricing Council (MCCPC) Contract #1 Motor Gasoline from various vendors for all departments in the Township as needed.

8. Authorizing Purchases under NJ State Contract T1845 and MCCPC #12—Ultra Low Sulfur Diesel and Biodiesel from Various Vendors

R-68-13

WHEREAS, the Township of Randolph utilizes New Jersey State Contract #T1845 Ultra Low Sulfur Diesel & Biodiesel Fuel and Morris County Cooperative Pricing Council (MCCPC) Contract #12 #2 Ultra Low Sulfur Diesel Fuel through various vendors for all departments in the Township; and

WHEREAS, these purchases are made on an as-needed basis; and

WHEREAS, these purchases will not exceed $450,000 for 2013; and

WHEREAS, funds are available for this purpose.

NOW THEREFORE, BE IT RESOLVED that the Mayor and Council of the Township of Randolph, County of Morris, State of New Jersey, authorize the Township of Randolph to make purchases under New Jersey State Contract #T1845 Ultra Low Sulfur Diesel & Biodiesel Fuel and Morris County Cooperative Pricing Council (MCCPC) Contract #12 #2 Ultra Low Sulfur Diesel Fuel from various vendors for all departments in the Township as needed.

9. Authorizing Purchases under NJ State Contract T2085 Automotive Parts from Various Vendors

R-69-13

WHEREAS, the Township of Randolph utilizes New Jersey State Contract #T2085 Automotive Parts for Heavy-Duty Vehicles (Class 5 or Higher, Over 15,000 LB GVWR) through various vendors for all departments in the Township; and

WHEREAS, these purchases are made on an as-needed basis; and

WHEREAS, these purchases will not exceed $60,000 for 2013; and

WHEREAS, funds are available for this purpose.

NOW THEREFORE, BE IT RESOLVED that the Mayor and Council of the Township of Randolph, County of Morris, State of New Jersey, authorize the Township of Randolph to make purchases under New Jersey State Contract #T2085 Automotive Parts for Heavy-Duty Vehicles (Class 5 or Higher, Over 15,000 LB GVWR) from various vendors for all departments in the Township as needed.

10. Authorizing Purchase under NJ State Contract T2108 Maintenance & Repair for Heavy Duty Vehicles from Various Vendors

R-70-13

WHEREAS, the Township of Randolph utilizes New Jersey State Contract #T2108 Maintenance & Repair for Heavy Duty Vehicles (Class 5 or Higher, Over 15,000 LB GVWR) through various vendors for all departments in the Township; and

WHEREAS, these purchases are made on an as-needed basis; and

WHEREAS, these purchases will not exceed $50,000 for 2013; and

WHEREAS, funds are available for this purpose.

NOW THEREFORE, BE IT RESOLVED that the Mayor and Council of the Township of Randolph, County of Morris, State of New Jersey, authorize the Township of Randolph to make purchases under New Jersey State Contract #T2108 Maintenance & Repair for Heavy Duty Vehicles (Class 5 or Higher, Over 15,000 LB GVWR) from various vendors for all departments in the Township as needed.

11. Authorizing Purchases under NJ State Contract M0483 WSCA Computer Contract from Various Vendors

R-71-13

WHEREAS, the Township of Randolph utilizes New Jersey State Contract #M0483 WSCA Computer Contract through various vendors for all departments in the Township; and

WHEREAS, these purchases are made on an as-needed basis; and

WHEREAS, these purchases will not exceed $100,000 for 2013; and

WHEREAS, funds are available for this purpose.

NOW THEREFORE, BE IT RESOLVED that the Mayor and Council of the Township of Randolph, County of Morris, State of New Jersey, authorize the Township of Randolph to make purchases under New Jersey State Contract #M0483 WSCA Computer Contract from various vendors for all departments in the Township as needed.

12. Authorizing Purchase under NJ State Contract M8000 Tires, Tubes and Services from Various Vendors

R-72-13

WHEREAS, the Township of Randolph utilizes New Jersey State Contract #M8000 Tires, Tubes & Services through various vendors for all departments in the Township; and

WHEREAS, these purchases are made on an as-needed basis; and

WHEREAS, these purchases will not exceed $40,000 for 2013; and

WHEREAS, funds are available for this purpose.

NOW THEREFORE, BE IT RESOLVED that the Mayor and Council of the Township of Randolph, County of Morris, State of New Jersey, authorize the Township of Randolph to make purchases under New Jersey State Contract #M8000 Tires, Tubes & Services from various vendors for all departments in the Township as needed.

13. Authorizing Purchases under NJ State Contract G8022 Automotive Parts and Accessories from Various Vendors

R-73-13

WHEREAS, the Township of Randolph utilizes New Jersey State Contract #G8022 Automotive Parts & Accessories through various vendors for all departments in the Township; and

WHEREAS, these purchases are made on an as-needed basis; and

WHEREAS, these purchases will not exceed $45,000 for 2013; and

WHEREAS, funds are available for this purpose.

NOW THEREFORE, BE IT RESOLVED that the Mayor and Council of the Township of Randolph, County of Morris, State of New Jersey, authorize the Township of Randolph to make purchases under New Jersey State Contract #G8022 Automotive Parts & Accessories from various vendors for all departments in the Township as needed.

14. Authorizing Purchases under NJ State Contract M0002 Industrial MRO Supplies and Equipment from Various Vendors

R-74-13

WHEREAS, the Township of Randolph utilizes New Jersey State Contract #M0002 Industrial/MRO Supplies & Equipment through various vendors for all departments in the Township; and

WHEREAS, these purchases are made on an as-needed basis; and

WHEREAS, these purchases will not exceed $50,000 for 2013; and

WHEREAS, funds are available for this purpose.

NOW THEREFORE, BE IT RESOLVED that the Mayor and Council of the Township of Randolph, County of Morris, State of New Jersey, authorize the Township of Randolph to make purchases under New Jersey State Contract #M0002 Industrial/MRO Supplies & Equipment from various vendors for all departments in the Township as needed.

15. Authorizing Purchases under MCCPC Contract 3 Rock Salt-Calcium Chloride from Various Vendors

R-75-13

WHEREAS, the Township of Randolph utilizes Morris County Cooperative Pricing Council (MCCPC) Contract #3 Rock Salt/Calcium Chloride Liquid through various vendors for all departments in the Township; and

WHEREAS, these purchases are made on an as-needed basis; and

WHEREAS, these purchases will not exceed $300,000 for 2013; and

WHEREAS, funds are available for this purpose.

NOW THEREFORE, BE IT RESOLVED that the Mayor and Council of the Township of Randolph, County of Morris, State of New Jersey, authorize the Township of Randolph to make purchases under Morris County Cooperative Pricing Council (MCCPC) Contract #3 Rock Salt/Calcium Chloride Liquid from various vendors for all departments in the Township as needed.

16. Authorizing Purchase under MCCPC #5 Paving Materials from Various Vendors

R-76-13

WHEREAS, the Township of Randolph utilizes Morris County Cooperative Pricing Council (MCCPC) Contract #5 Paving Materials through various vendors for all departments in the Township; and

WHEREAS, these purchases are made on an as-needed basis; and

WHEREAS, these purchases will not exceed $200,000 for 2013; and

WHEREAS, funds are available for this purpose.

NOW THEREFORE, BE IT RESOLVED that the Mayor and Council of the Township of Randolph, County of Morris, State of New Jersey, authorize the Township of Randolph to make purchases under Morris County Cooperative Pricing Council (MCCPC) Contract #5 Paving Materials from various vendors for all departments in the Township as needed.

17. Authorizing Purchases under MCCPC Contract #6 Road Resurfacing from Various Vendors

R-77-13

WHEREAS, the Township of Randolph utilizes Morris County Cooperative Pricing Council (MCCPC) Contract #6 Road Resurfacing through various vendors for all departments in the Township; and

WHEREAS, these purchases are made on an as-needed basis; and

WHEREAS, these purchases will not exceed $1,000,000 for 2013; and

WHEREAS, funds are available for this purpose.

NOW THEREFORE, BE IT RESOLVED that the Mayor and Council of the Township of Randolph, County of Morris, State of New Jersey, authorize the Township of Randolph to make purchases under Morris County Cooperative Pricing Council (MCCPC) Contract #6 Road Resurfacing from various vendors for all departments in the Township as needed.

18. Authorizing Purchases under MCCPC Contract 14 Catch Basins and Manhole Castings from Various Vendors

R-78-13

WHEREAS, the Township of Randolph utilizes Morris County Cooperative Pricing Council (MCCPC) Contract #14 Catch Basins & Manhole Castings through various vendors for all departments in the Township; and

WHEREAS, these purchases are made on an as-needed basis; and

WHEREAS, these purchases will not exceed $50,000 for 2013; and

WHEREAS, funds are available for this purpose.

NOW THEREFORE, BE IT RESOLVED that the Mayor and Council of the Township of Randolph, County of Morris, State of New Jersey, authorize the Township of Randolph to make purchases under Morris County Cooperative Pricing Council (MCCPC) Contract #14 Catch Basins & Manhole Castings from various vendors for all departments in the Township as needed.

19. Authorizing Purchases under MCCPC Contract #16 Office Supplies from Various Vendors

R-79-13

WHEREAS, the Township of Randolph utilizes Morris County Cooperative Pricing Council (MCCPC) Contract #16 Office Supplies through various vendors for all departments in the Township; and

WHEREAS, these purchases are made on an as-needed basis; and

WHEREAS, these purchases will not exceed $50,000 for 2013; and

WHEREAS, funds are available for this purpose.

NOW THEREFORE, BE IT RESOLVED that the Mayor and Council of the Township of Randolph, County of Morris, State of New Jersey, authorize the Township of Randolph to make purchases under Morris County Cooperative Pricing Council (MCCPC) Contract #16 Office Supplies from various vendors for all departments in the Township as needed.

20. Authorizing Purchases under MCCPC Contract 20A and 20B Sporting Goods from Various Vendors

R-80-13

WHEREAS, the Township of Randolph utilizes Morris County Cooperative Pricing Council (MCCPC) Contracts 20A Sporting Goods (Spring/Summer Sports) and 20B Sporting Goods (Fall/Winter Sports) through various vendors for all departments in the Township; and

WHEREAS, these purchases are made on an as-needed basis; and

WHEREAS, these purchases will not exceed $150,000 for 2013; and

WHEREAS, funds are available for this purpose.

NOW THEREFORE, BE IT RESOLVED that the Mayor and Council of the Township of Randolph, County of Morris, State of New Jersey, authorize the Township of Randolph to make purchases under Morris County Cooperative Pricing Council (MCCPC) Contracts 20A Sporting Goods (Spring/Summer Sports) and 20B Sporting Goods (Fall/Winter Sports) from various vendors for all departments in the Township as needed.

21. Authorizing Purchases under MCCPC Contract 37 Traffic Signal Maintenance and Repairs from Various Vendors

R-81-13

WHEREAS, the Township of Randolph utilizes Morris County Cooperative Pricing Council (MCCPC) Contract #37 Traffic Signal Maintenance & Repairs through various vendors for all departments in the Township; and

WHEREAS, these purchases are made on an as-needed basis; and

WHEREAS, these purchases will not exceed $45,000 for 2013; and

WHEREAS, funds are available for this purpose.

NOW THEREFORE, BE IT RESOLVED that the Mayor and Council of the Township of Randolph, County of Morris, State of New Jersey, authorize the Township of Randolph to make purchases under Morris County Cooperative Pricing Council (MCCPC) Contract #37 Traffic Signal Maintenance & Repairs from various vendors for all departments in the Township as needed.

22. Authorizing Purchases under MCCPC #42 Landscaping Materials and Supplies from Various Vendors

R-82-13

WHEREAS, the Township of Randolph utilizes Morris County Cooperative Pricing Council (MCCPC) Contract #42 Landscaping Materials & Supplies through various vendors for all departments in the Township; and

WHEREAS, these purchases are made on an as-needed basis; and

WHEREAS, these purchases will not exceed $40,000 for 2013; and

WHEREAS, funds are available for this purpose.

NOW THEREFORE, BE IT RESOLVED that the Mayor and Council of the Township of Randolph, County of Morris, State of New Jersey, authorize the Township of Randolph to make purchases under Morris County Cooperative Pricing Council (MCCPC) Contract #42 Landscaping Materials & Supplies from various vendors for all departments in the Township as needed.

23. Authorizing Purchases under MCCPC #47 Water Meters/Data Recorders & Radio Frequency Meter Interface Units from Various Vendors

R-83-13

WHEREAS, the Township of Randolph utilizes Morris County Cooperative Pricing Council (MCCPC) Contract #47 Water Meters/Data Recorders & Radio Frequency Meter Interface Units through various vendors for all departments in the Township; and

WHEREAS, these purchases are made on an as-needed basis; and

WHEREAS, these purchases will not exceed $40,000 for 2013; and

WHEREAS, funds are available for this purpose.

NOW THEREFORE, BE IT RESOLVED that the Mayor and Council of the Township of Randolph, County of Morris, State of New Jersey, authorize the Township of Randolph to make purchases under Morris County Cooperative Pricing Council (MCCPC) Contract #47 Water Meters/Data Recorders & Radio Frequency Meter Interface Units from various vendors for all departments in the Township as needed.

24. Credit Account 2007 Taxes on Property Deeded to Town—Block 21 Lot 20—$3,629.50

R-84-13

WHEREAS, Block 21 Lot 20, was dedicated to Randolph Township by deed from Reno Del Ben on 9-18-07; and

WHEREAS, this lot should have been tax exempt for the fourth quarter in 2007.

NOW, THEREFORE, BE IT RESOLVED by the Mayor and Council of the Township of Randolph, County of Morris that the Tax Collector is authorized to credit the account of Block 21 Lot 20, for the fourth quarter taxes 2007 in the amount of $3,629.50.

25. Release Escrow Funds for Block 198 Lot 4.01—to Bryan Wagner $797.50

R-85-13

WHEREAS, the Planning and Zoning Department received escrow funds from Bryan Wagner, 84 Mount Pleasant Turnpike, Randolph, NJ, Block 198, Lot 4.01, and in the amount of $1,000.00; and

WHEREAS, the project has been completed and closed out and there are no outstanding payments due.

NOW, THEREFORE, BE IT RESOLVED by the Mayor and Council of the Township of Randolph, County of Morris, State of New Jersey that it is recommended by Darren Carney, Planning and Zoning Administrator the remaining escrow funds in the amount of $797.50 be refunded to Bryan Wagner, 84 Mount Pleasant Tpke, Randolph, NJ 07869.

_______________________________________
Darren Carney, Planning & Zoning Administrator
Date:

26. Release Escrow Funds for Block 110, Lot 16 to Peter Elling—$1,000.00

R-86-13

WHEREAS, the Planning and Zoning Department received escrow funds from Peter Elling, 11 Quaker Avenue, Randolph, NJ, Block 110, Lot 16, and in the amount of $1,000.00; and

WHEREAS, the project has been completed and closed out and there are no outstanding payments due.

NOW, THEREFORE, BE IT RESOLVED by the Mayor and Council of the Township of Randolph, County of Morris, State of New Jersey that it is recommended by Darren Carney, Planning and Zoning Administrator the remaining escrow funds in the amount of $1,000.00 be refunded to Peter Elling, 11 Quaker Avenue, Randolph, NJ 07869.

_______________________________________
Darren Carney, Planning & Zoning Administrator
Date:

27. Refund Tree Bond for Block 208, Lot 33 to Boris Shkolnik—$1,800.00

R-87-13

WHEREAS, the Planning and Zoning Department received a tree bond posted by Boris Shkolnik for Block 208, Lot 33 in the amount of $1,800.00; and

WHEREAS, all of the requirements have been met and completed.

NOW, THEREFORE, BE IT RESOLVED by the Mayor and Council of the Township of Randolph, County of Morris, State of New Jersey that it is recommended by Darren Carney, Planning and Zoning Administrator that the tree bond in the amount of $1,800.00 be refunded to Boris Shkolnik, 18 Tammy Hill Trail, Randolph, NJ 07869.

_______________________________________
Darren Carney, Planning & Zoning Administrator
Date:

28. Authorizing Award of PSA to Saint Clare’s for Community Health Agreement for Period of 2013—not to exceed $4,000

R-88-13

WHEREAS, the Township of Randolph (“Township”) requires Community Health Agreement services for calendar year 2013; and

WHEREAS, the Township has agreed to retain Saint Clare’s located at 400 W Blackwell St, Dover, NJ 07801 to provide the necessary Community Health Agreement services for a total amount not to exceed $4,000; and

WHEREAS, the contract with Saint Clare’s is for a total amount not to exceed $4,000 and was not solicited through receipt of sealed bids or competitive contracting, therefore the requirements of N.J.S.A. 19:44A-20.5 (Anti Pay-to-Play Legislation) apply; and

WHEREAS, in accordance with the Anti Pay-to-Play Legislation, Saint Clare’s submitted to the Township the Political Contribution Disclosure Form, Stockholder Disclosure Certification and Business Entity Disclosure Certification as required; and

WHEREAS, Saint Clare’s has also submitted to the Township a New Jersey Business Registration Certificate, as required; and

WHEREAS, there are funds available for the retention of such professional services; and

WHEREAS, said professional services may be retained without competitive bidding pursuant to the Local Public Contracts Law, N.J.S.A. 40A:11-1 et seq.

NOW, THEREFORE BE IT RESOLVED by the Township Council of the Township of Randolph, County of Morris, State of New Jersey, as follows:

1. The Township hereby hires, employs and retains Saint Clare’s having an office at 400 W Blackwell St, Dover, NJ 07801 to provide Community Health Agreement services for calendar year 2013.

2. Saint Clare’s shall be compensated for a total contract amount not to exceed $4,000.

3. The contract with said firm is for professional services and exempt from the bidding requirements under the Local Public Contracts Law, N.J.S.A. 40A:11-1 et seq.

4. The award is also subject to compliance with the Equal Employment Opportunity Requirements pursuant to N.J.S.A. 10:5-31 et seq. and N.J.A.C. 17:27.

6. It is hereby directed that Notice of Award of this Contract shall be published once in the official designated newspaper of the Township within ten (10) days of the date hereof.

7. This Resolution shall take effect immediately.

CERTIFICATION OF AVAILABILITY OF FUNDS

Dated: January 31, 2013

As required by N.J.S.A. 40A:4-57, N.J.A.C. 5:30-14.5, and any Other applicable requirement, I, Michael J. Soccio, Director of Finance of the Township of Randolph, have ascertained that funds will be available in the 2013 Budget, Health, Other Expense, to award a contract to Saint Clare’s for Community Health Agreement Services for 2013 in the amount not to exceed $4,000.

__________________________________
Michael J. Soccio
Chief Financial Officer
Budget Account: 12-225-00-000-002 = $1,000.00
01-201-27-330-305 = $500.00
01-201-27-330-306 = $1,800.00
01-201-27-330-307 = $700.00

29. Raffles

1. On-premise 50/50, Rockaway Township Lions Club, on February 23, 2013 at the Skylands, 792 Rte. 10 W., Randolph, NJ from 7:00 p.m. to 12:00 p.m.

H. UPCOMING EVENTS

Mayor MacArthur reported that the budget meetings will be on Saturday, February 23, and Saturday March 2 from 8:30 a.m. until approximately noon, and on Thursday, February 28 the Council meeting will begin at 6 p.m. to allow more time to discuss the budget. A place holder is on Saturday, March 9 if needed.

I. ORDINANCE: INTRODUCTION

1. Ordinance #01-13: Authorizing the Establishment of a Budget Appropriation CAP Bank of 3.5% in Accordance with N.J.S.A. 40A:4-45.14

Manager Lovell explained that the State allows municipalities to bank unused dollars within the appropriation cap as well as within the tax cap for future years. He recommends that the Council adopt the Ordinance to allow flexibility for next year. The Township has never come close to the cap, but it allows for flexibility in the event of a crisis.

Mayor MacArthur clarified that this is the Appropriations Cap and doesn’t allow flexibility to raise taxes, but allows for flexibility to increase appropriations as needed.

BE IT RESOLVED, that an Ordinance entitled, CALENDAR YEAR 2013 ORDINANCE TO EXCEED THE MUNICIPAL BUDGET APPROPRIATION LIMITS AND TO ESTABLISH A CAP BANK (N.J.S.A. 40A:4-45.14), be introduced, read by title by the Township Clerk and passed on first reading.

BE IT RESOLVED, that said Ordinance shall be further considered for final passage at the meeting of the Township Council of the Township of Randolph on the 21st of February, 2013 at 7 o’clock in the evening, prevailing time, at the Municipal Building in said Township, at which time and place all persons interested shall be given an opportunity to be heard concerning said ordinance.

BE IT FURTHER RESOLVED, that the Township Clerk be authorized and directed to advertise said Ordinance in full or by summary with the notice of introduction thereof, in the official designated newspaper according to law.

Councilman Napoliello made a motion to adopt the Ordinance. Councilwoman Veech seconded the motion and the following roll call vote was taken:

AYES:
Councilman Hirniak
Councilman Napoliello
Councilwoman Veech
Deputy Mayor Loveys
Mayor MacArthur

NAYS: None

ABSENT:
Councilwoman Carey
Councilman Guadagno

J. DISCUSSION ITEMS

Break at 7:35 p.m. and reconvened at 7:45 p.m.

1. 2013/2014 Manager’s Goals

Mayor MacArthur stated that he feels that the Manager’s goals should reflect the Council priorities which ultimately need to translate into the budget.

Manager Lovell reviewed the list of projects:

The Township recently went through the conformance process with the Highlands Council. There are now steps to take through the course of the year, and most of the activities will be funded with grant dollars from Highlands.
Two meetings have been scheduled with Assemblyman Bucco, DOT officials, and CCM officials regarding the Route 10 access to CCM.
The Sussex Turnpike improvements should not be delayed an additional year. The Manager felt that he and the Council must impress upon the Freeholders that the project needs to happen in 2014.
Now that CCM has acquired the building on Route 10, sewers need to be built and extended and a new water connection to CCM needs to be built through that property. This will be discussed with Ed Yaw from CCM, and dollars have been placed in the Capital Improvement program.
There are two phases to the Morris Township sewer project. Construction of the first phase should start in approximately June. The Council authorized the Manager to settle an easement acquisition. That acquisition is now going forward and with that, the Township can go out to bid immediately and award a contract. The second phase of this project is being designed by Paul Ferriero’s office. It will likely go out to bid in October, with a contract award December and it becomes a 2014 project.
Manager Lovell has started rewriting the Health Services Agreement with Roxbury Township as the Township currently provides health services to Roxbury. As of July 1 this year, Roxbury Township will be providing construction official services to Randolph with the retirement of Frank Howard. The agreement needs to come before the Council in the next 2 or 3 months.
The Manager and the Council have been working together on the Seeing Eye/Heritage 55 project. The transfer of land from Campo to the Township needs to be completed, and with that, a new contract agreement with Mendham Township will be needed to allow Randolph to use that property.
The Recreation Director asked the Manager to consider a Parks Master Plan. The Manager felt that this year a discussion regarding a Parks Master Plan should begin at the Parks Committee and fully discuss how it would benefit the Township. A needs assessment should also be done to determine if it is something worthwhile.
The Water System Master Plan is over 10 years old and needs to be updated. There are some weaknesses in the system. The technology on leak detection is getting better and once that technology starts getting embraced by the state, Randolph needs to consider that.
Undertake a study on the redevelopment of the South Salem Street area.
There is a balance in the Library/Community Center budget that does not include the money currently being withheld from the contractor. There is remaining debris fill on the site which needs to be cleaned up this summer. Once the site improvements are completed, the Manager will discuss with the Council a final wish list for the site, possibly a security system.
The Municipal Building has a few areas that need investing in this year. Manager Lovell has asked Paul Ferrier to get experts to come in and evaluate the air handling equipment. Also, the front canopy over the fountain is showing signs of deterioration and the fountain hasn’t worked in years. Those are areas that may need work this year.
The process has begun of gathering advice from the experts on cell towers and cell equipment regarding what should be done on the antenna behind the Municipal Building. It is anticipated that factual information and education on radiation will be forthcoming so discussions related to the impact of a cell tower on the surrounding properties and the schools can begin.
A meeting with the Board of Education was held regarding an electronic message sign on Millbrook Avenue, they are interested in sharing this with the Township. This will be worked on during the course of the year.
There are outstanding park improvements. Cohn Farm will be completed in the spring and the Tucker Avenue property trail needs repair. The Manager expects to have a water circulation system that will pump cold, fresh water in along the beach at Randolph Lake to keep the bacteria count down and avoid lake closures this summer. The docks will be replaced before Memorial Day.
There are some outstanding road improvements and a couple of projects that were carried over from last year will be completed in the summer. The Engineering Department is developing a survey on the conditions of all the roads.
The following grant applications are pending: the Franklin Road signalization project will be benched until next year since Victory Gardens indicated they will not apply for a grant. The Township is pursuing NJDOT discretionary grant dollars for the South Salem Street sidewalk improvement as well as replacing the walkway on Franklin Road.
The E. Porter/Habitat project is moving forward. The remediation process will begin in the spring and will be tied into the site plan development for that property.
The last generator, the one for the Library/Community Center should be in place shortly. The Township is looking to purchase a large mobile generator to service the pump stations and for use at the YMCA to provide showers and a warming station for the community.
The Manager reported that he will be retiring in 2014. Mike Soccio will also be retiring; however, he has not yet set a date.

Mayor MacArthur suggested that before the next meeting, the Council members review the list and decide if anything is missing from it. He also suggested that each member pick five things he/she felt were important for the Council to make progress on or complete in the coming year.

2. Capital Improvement Program—Adopt Resolution NJDOT Trail Grant (R-89-13)

Manager Lovell explained that the Capital Improvement Program looks five or six years in the future and attempts to set priorities and schedule projects and acquisitions in a way as to not create an imbalance in the budget. The Manager referred to the larger items:

approximately $125,000 for road overlays
the Franklin Road milling and resurfacing project which is a partial NJDOT grant and partial internal funding
sidewalk bikeway for Franklin Road and South Salem Street, assuming the Township gets the NJDOT grant, otherwise the project won’t move forward
the storm water infrastructure
the water line for CCM
water metering for Mendham
a renovation to the Knightsbridge Pump Station
the Butterworth project
replacement of DPW equipment
the maintenance facility oil dispense system
automatic closing & locking gates for the entrance and exit of the maintenance facility
interior bunker gear for the firemen
a Fire Inspector vehicle
equipment for the Parks Department
improvements to Municipal owned properties
HVAC system for the Municipal Building
a mobile generator
vests and weapons for the Police Department
the animal control facility in Mendham

Manager Lovell noted that the crosswalk upgrade for South Salem Street and Franklin Road is listed; however, it will be deleted based upon the fact that Victory Gardens is not willing to partner with Randolph Township.

There was discussion related to the retaining walls and their safety. There was a subcommittee that completed its work in 2012, they took the position that the Township should invest in walls, but they also felt that a portion, if not all, of the investment should be done through special assessments.

Manager Lovell explained the process that would take place, typically the Township has looked for 2/3 of the benefitting property owners to say yes they embrace the project. If that occurs, then the Council begins the process of going forward and adopting the Ordinance, and the design specifications being and the project proceeds. When the project is done, there is a certification of cost that takes place. That certification is then delivered to the Board of Assessors and they begin the process of going out and inspecting the improvement, reviewing the certification of cost, and then working with the staff to set up what each individual assessment would be. The Township notifies the public and they go through assessment hearings with the public. When the assessment hearings are completed, they make a report to the council, and then the Council has a process to go through to set the assessments.

Councilwoman Veech requested that this be moved into 2013 since she felt some walls were safety hazards. Mayor MacArthur stated that it will be discussed during the upcoming budget meetings.

There was also discussion about the road overlays and debt vs. cash. More will be discussed during the upcoming budget meetings.

Manager Lovell pointed out that in the 2014 year, the Heritage Trail is a proposed project from Calais Road to Heistein Park with the open space the Township is receiving from SJC Corporation, Heritage 55 project. This trail depends upon the Township successfully achieving a grant. Much of the project will be done by Township crews.

Councilwoman Veech made a motion to adopt the NJDOT Trail Grant resolution. Councilman Hirniak seconded the motion, and the following roll call vote was taken:

AYES:
Councilman Hirniak
Councilman Napoliello
Councilwoman Veech
Deputy Mayor Loveys
Mayor MacArthur

NAYS: None

ABSENT:
Councilwoman Carey
Councilman Guadagno

Approval to Submit a Grant Application and Execute a Grant Contract with the New Jersey Department of Environmental Protection for the Heritage Trail Extension

R-89-13

WHEREAS, Randolph Township will be accepting title to 90 acres of land known as the Heritage Open Space Acquisition; and

WHEREAS, title will be transferred to the Township within (90) ninety days by the developer of the Heritage 55 subdivision; and

WHEREAS, Randolph has committed to adding this property into the Green Acres ROSI no later than June 1, 2013 as part of India Brook Park diversion application; and

WHEREAS, the property is ideally situated between Calais Road, which benefits from existing bicycle paths, and Heistein Park on Doby Road with improved trails that tie into the Patriot’s Path trail system; and

WHEREAS, the Township of Randolph contemplates undertaking a $70,445 trail improvement anticipating a $24,000 grant award from NJ DEP.

NOW, THEREFORE, BE IT RESOLVED, that the Council of Randolph formally approves the grant application for the above stated project.

BE IT FURTHER RESOLVED that the Mayor and Clerk are hereby authorized to submit a grant application to the New Jersey Department of Environmental Protection on behalf of the Township of Randolph.

BE IT FURTHER RESOLVED that the Mayor and Clerk are hereby authorized to sign the grant agreement on behalf of the Township of Randolph and that their signature constitutes acceptance of the terms and conditions of the grant agreement and approves the execution of the grant agreement.

3. Manager Evaluation

Councilman Napoliello reported that the work group was comprised of himself, Deputy Mayor Loveys, and Councilman Hirniak. He asked that the Council members each complete a performance evaluation form and return it via email to Councilman Hirniak. Councilman Napoliello will also email performance evaluation forms to former Council members Mitsch and Obremski for their input. Manager Lovell had also provided his self-evaluation, but that will not be shared until the Council members return their forms. He asked that the performance evaluation forms be returned to Councilman Hirniak by February 15th. At the Council meeting on February 21st, the evaluation will be discussed during the Executive Session. Manager Lovell will be excused from that portion of the session. It is anticipated that the performance evaluation will then be discussed with the Manager; however, if needed, it can be concluded at the February 28th Council meeting.

Councilman Napoliello stated that once Manager Lovell’s performance evaluation is completed, the process will begin for the Township Clerk’s performance evaluation. Mayor MacArthur asked that Councilman Napoliello discuss the self evaluation process with Donna Luciani so she can work on completing it before the February 28th meeting.

4. Cancellation of February 7, 2013 Meeting

Mayor MacArthur reminded the Council that the meeting was cancelled.

5. Land Donation—1408 Sussex LLC

Manager Lovell reported that this property is on the south side of Sussex Turnpike and has been offered to the Township in the past as well. He explained that the property had been heavily mined when there was iron mining in Randolph Township. There are also wetlands on the property. The Manager reported that the Township has always rejected the offer of accepting this land as a gift based upon the liability associated with mine shafts.

The Mayor and Council agreed that the Township should again reject this offer of land. Manager Lovell will send a letter to the group that offered the gift of land indicating the rejection.

6. Habitat Re-Store Sign—Sewer Easement

Manager Lovell reported that where the Habitat Re-Store is located, the Township was granted a sewer easement across that property back when there was a Randolph Township Municipal Utilities Board. He stated that the Habitat Re-Store, which is a tenant on the site, has requested permission to place their site sign over the easement. The Township has no problem with it, but the permission needs to be granted from the property owner. However, the Township needs to indicate that there’s a willingness to modify the easement. The Manager felt there was no reason why the Township wouldn’t modify the easement with the stipulation that should the sign ever had to be removed to repair the sewer line, Habitat bears the cost.

Attorney Buzak stated that when speaking with Keli Gallo earlier in the day, she had indicated that Darren Carney had some issues about easement. Manager Lovell was unaware of the discussion, but said that he would be meeting with Darren prior to meeting with the Habitat representatives.

Councilwoman Veech made a motion to approve a sign in the easement. Councilman Napoliello seconded the motion, and the following roll call vote was taken:

Mayor MacArthur asked if Attorney Buzak’s question suggested that there was concern about approving the easement.

Attorney Buzak said yes; however, he stated that if John hadn’t heard anything, then he may have misunderstood what Keli had said to him.

Manager Lovell stated that if he meets with Darren and there is an issue, he will hold back on the approval for two weeks.

Mayor MacArthur stated that there was already a motion to approve a sign in the easement, and asked for a roll call.

AYES:
Councilman Hirniak
Councilman Napoliello
Councilwoman Veech
Deputy Mayor Loveys
Mayor MacArthur

NAYS: None

ABSENT:
Councilwoman Carey
Councilman Guadagno

7. Performance Management Measures

Manager Lovell explained that a company called Revelstone has developed a web-based performance management program for municipalities. A number of municipalities in New Jersey have signed up in the last two years, and they are marketing this program beyond New Jersey’s boundaries as well. The Manager explained the current monthly departmental reporting process and described the potential benefits of using Revelstone’s web-based program. There was some discussion on the various metrics that can be utilized and the cost of the program. He reported that there were dollars placed in the budget to undertake the set up this year, and begin the process of the monthly fee for access. Manager Lovell stated that Revelstone would be happy to attend, and make a presentation at, an upcoming Council meeting. The Council members expressed an interest in having Revelstone present at a Council meeting, and Manager Lovell stated that he would contact them to make the request.

8. Letter from Maggie Finnerin—Chairperson, Zoning Board of Adjustment

Mayor MacArthur reported that the Council members had received a letter from Maggie Finnerin, the Chairwoman of the Zoning Board of Adjustment. This is a letter which is sent every year with suggestions of things that the Council might consider. The Mayor made note of two issues, Ms. Finnerin was asking what was done with last year’s suggestions, and she expressed some disappointment with the communication between the Zoning Board and the Council. He explained that unlike the Planning Board in which numerous Council members sit, that doesn’t happen on the Zoning Board since Council members are precluded from that Board. Mayor MacArthur asked for clarification from Attorney Buzak as to what kind of regular communication might be appropriate between the Council and the Zoning Board.

Attorney Buzak explained that in most cases, there is very little interaction between the Council and the Zoning Board of Adjustment. They are required annually to provide a report to the Planning Board and to the Council outlining the decisions that they made, and recommendations that they may make for changing the ordinance in situations where they have had a number of repeat applications on a particular issue. Attorney Buzak further explained that the Zoning Board, unlike the Planning Board, is a quasi-judicial board that makes independent decisions, and the Council does not have the ability to influence those decisions; however, it does have the ability to modify the ordinance. There are very rare occasions where the municipality can actually oppose an application before the board, but typically the Council is divorced from the operation of the Zoning Board of Adjustment. Attorney Buzak stated that there should not be a formal liaison from the Council. He explained that it would be appropriate for the Mayor to meet with the Chairperson of the Zoning Board a few times per year to update her on what the Council is doing. However, Attorney Buzak stated that pending cases before the Zoning Board cannot be discussed.

Manager Lovell stated that the Chairperson could always ask questions when they arise. There is also a staff member assigned to the Zoning Board of Adjustment who could answer questions.

Mayor MacArthur stated that he would contact the Chairperson to discuss her concerns.

K. OPEN TO THE PUBLIC

Seeing no one from the public, the public portion was closed.

L. COUNCIL COMMENTS

Deputy Mayor Loveys reported that the initial meeting of the Wildlife Management Advisory Committee took place on the 23rd of January. Russ Nee has been nominated as the Chair, and John Spano will serve as Vice Chair for the first year. The committee created an outline for the various subcommittees.

Councilwoman Veech reported that Russ Newman contacted her about the concept of “dinner and a show,” a way to increase attendance at the Brundage Park Playhouse. The concept would be a package deal that would feature a local restaurant offering a dinner deal for the evening of a performance at the playhouse. This would promote the theater, recognize and allow local restaurants to get more exposure, and help to bring the community together. Councilwoman Veech stated that Russ Newman will be writing something up with more details about this concept, and once completed, she will share it with the Council.

Councilwoman Veech reported that the Emergency Management Committee, which includes herself, Councilman Napoliello, Councilwoman Carey, and Manager Lovell, met. She stated that she spoke to Tammy McKay from the Board of Education and was told that either Al Matos or Harry Ruiz would be their representative to the Emergency Management Committee for the cell tower discussions. The committee is getting some recommendations as to who might help with a cell tower study.

Councilwoman Veech reported that the firemen’s program had been postponed due to weather. Manager Lovell reported that he spoke with Chief Dunn and the Chief will give him several dates for consideration.

Councilwoman Veech reported that there is a student representative on the Board of Health who has taken on a recycling project at the high school. He is making awareness posters and new containers. The Board of Health is overseeing the project.

Councilman Napoliello reported that he attended the MAC meeting. There was a presentation by David Bratton and Jessica Foreman about their group, NSE. The program is currently in CCM, Drew University, and FDU, and it’s to encourage students to engage in social activities without use of alcohol or drugs. They have approximately 65 participating students. The group would like to partner with MAC to do more events.

Councilman Napoliello stated that the MAC members asked if there would be a Freedom Festival this year. Manager Lovell reported that there will be a Freedom Festival and it will be at CCM on; however, the location within CCM will be changed slightly due to the installation of the solar panels. The parade will be held on Saturday, July 6.

Councilman Hirniak reported that there is an upcoming TAC meeting in which they will need to address the vacancy on the committee.

Mayor MacArthur stated that there had been talk of filling the position with someone from CCM. He stated that this issue should be included on the agenda for the upcoming CCM liaison meeting.

Mayor MacArthur reported that the Council received an invitation to the Randolph PTO’s Ladies Night Out on March 8th. He stated that it is a ladies event that draws about four to five hundred people, but there are several men who attend such as the Superintendent and a few other school officials. The PTO would love to see support from the Township Council, and the Mayor reported that he would be attending.

M. EXECUTIVE SESSION

There was no Executive Session.

N. ADJOURNMENT

Councilwoman Veech made a motion for adjournment at 9:25 p.m. Councilman Hirniak seconded the motion, and the following roll call vote was taken:

AYES:
Councilman Hirniak
Councilman Napoliello
Councilwoman Veech
Deputy Mayor Loveys
Mayor MacArthur

NAYS: None

ABSENT:
Councilwoman Carey
Councilman Guadagno