All meeting minutes posted on the township website are unofficial minutes. Official copies of minutes may be obtained from the township clerk.

Minutes: July 25, 2019

A. OPENING OF REGULAR MEETING

1. Call to Order

A regular meeting of the Randolph Township Council was called to order at 7:00 p.m. by Mayor Loveys. This meeting is held pursuant to the New Jersey Open Public Meetings Act. Adequate notice of the meeting has been provided by posting written notice of the time, date, location, and to the extent known, the agenda of the meeting in Randolph Township. This notice was posted on the bulletin board within Town Hall, it was filed with the Township Clerk, and it was provided to those persons or entities requesting notification. Notice was also provided to the Randolph Reporter and the Morris County Daily Record on November 29, 2018 by emailing them the annual resolution adopted by the Council on November 1, 2018. The annual resolution, which included this meeting date, was advertised in the Randolph Reporter, the official newspaper of the Township of Randolph, and the Daily Record on December 6, 2018.

2. Roll Call

PRESENT:
Councilman Forstenhausler
Councilman Nisivoccia
Councilwoman Potter
Councilman Tkacs
Councilwoman Veech
Mayor Loveys

ABSENT: Deputy Mayor Carey

Also present: Township Manager Mountain, Attorney Keli Gallo from the Buzak Law Group, Police Chief David Stokoe, and John Herold

3. Pledge of Allegiance

Mayor Loveys led the Pledge of Allegiance.

B. POLICE OFFICERS SWEARING-IN CEREMONY & AWARDS

Manager Mountain welcomed the attendees, commended Chief Stokoe on his role in overseeing the promotion process. He commended all of the officers who participated in the process.

1. Swearing-In of Promoted Police Officers: Lieutenant Keith Donovan and Sergeant Matt Pfeiffer

Manager Mountain explained that Keith Donovan completed a rigorous evaluation process conducted by the State Chief’s Association of New Jersey. Keith’s performance in this evaluation process combined with a tremendous balance of academic and professional experience and an excellent record of performance with the Randolph Township Police Department formed the basis for his selection. The Manager provided Keith’s educational, professional, and personal background and congratulated him.

Keith was sworn in by his son Ryan; his daughter Kaitlyn held the bible.

Manager Mountain explained that Matt Pfeiffer also completed the rigorous State Chief’s Association of New Jersey evaluation process and was selected as the top candidate for promotion to Sergeant based upon his performance in this process and his excellent combination of academic background, professional experience and performance record in the Randolph Police Department. The Manager provided Matt’s educational, professional, and personal background and congratulated him.

Matt was sworn in by his wife Kelly; his children Ryan, Camryn, Sienna, Sierra and Talia held the bible.

2. Swearing-In of New Police Officers: Patrick Mooney, George Emporellis, and Dylan VanRiper

Manager Mountain explained that all three of the recently appointed officers are college and recent Police Academy graduates. Each was selected after an intensive review process conducted by Chief Stokoe and his senior staff. The Manager provided each of the officer’s educational, professional, and personal background and congratulated them.

The Manager provided Patrick Mooney’s personal and professional background. Patrick was sworn in by his wife Jessica.

The Manager provided George Emporellis’ personal and professional background. George was sworn in by Officer Brett Sommer; his wife Cynthia held the bible.

The Manager provided Dylan VanRiper’s personal and professional background. Dylan was sworn in by his Aunt Cynthia.

Manager Mountain congratulated all of the officers and thanked those in attendance for coming to the ceremony.

Chief Stokoe thanked everyone for attending and for their support of the Police Department. He thanked the Manager, Mayor and Council members for their continued support. He recognized the retired police officers in attendance. He congratulated Keith Donovan and Matt Pfeiffer and commended them for their hard work throughout the promotion process. Chief Stokoe explained the hiring process, and congratulated and welcomed the new officers.

3. Officer of the Year Presentation

Chief Stokoe explained that the award recognizes an outstanding job by a well rounded officer. It encompasses all that an officer does, how he positively represents the organization and himself, his performance in the department and the community, and one who is respected by others within the department. The command staff requests nominations from the supervisors; once received, the command staff discusses and reviews the nominations and makes a recommendation. The Chief announced that this year’s recipient was Officer Kyle Hefferon. His recognition will be memorialized by adding his name on the plaque in the police department. The Chief congratulated Officer Hefferon.

Chief Stokoe acknowledged the retirement of Lieutenant Chris Giuliani, and thanked him for his years of dedication and service. The Chief wished him well and presented him with a shadow box. Lieutenant Giuliani gave a short speech.

On behalf of the Council, Mayor Loveys thanked and acknowledged all of the members of the police department in attendance. He was also grateful to the retired members of the department for returning to support the officers. The Mayor welcomed and congratulated the new officers, Mooney, VanRiper, and Emporellis. He stated that he was proud of Lieutenant Donovan and Sergeant Pfeiffer for their promotions and appreciative of their dedication to the police department; Mayor Loveys congratulated the officers. He congratulated Officer Hefferon for being named the 2018 Officer of the Year. He recognized Lieutenant Giuliani for his years of service to Randolph and congratulated him on his retirement. The Mayor thanked the entire police department for their continued work to protect and serve the community. Mayor Loveys closed with a quote from Vince Lombardi, “Individual commitment to a group effort—that is what makes a team work, a company work, a society work, a civilization work.” On behalf of the Council and the community, Mayor Loveys thanked the entire police department, Chief Stokoe, and Manager Mountain.

There was a short break.

C. DISCUSSION

1. Review of Overnight Parking Ordinance—Chief David Stokoe

Mayor Loveys explained that the Council has received some complaints about the no overnight parking ordinance, and asked for Chief Stokoe to discuss it.

Chief Stokoe explained that Ordinance 31-91prohibits parking on any street between 2 am and 6 am. The ordinance was created in 1971; he assumed it was created for crime prevention and public safety. He explained that much of the township is without street lights and is dark at night, and residents have adequate parking in their driveway for their family vehicles. Chief Stokoe stated that he felt the ordinance should remain as written. He also felt it should remain since vehicles parked on the street overnight are not as safe as vehicles parked in a driveway. In Randolph and surrounding towns there have recently been break-ins to vehicles during the overnight hours. It can also be a safety issue if emergency vehicles are trying to get through the street and cars are parked along it. The Chief also noted that the Police Department does grant temporary permission for overnight parking for residents having the driveway resurfaced, construction, out of town guests and other situations. The temporary permission is granted based on weather conditions, traffic conditions and other factors and is done on a case-by-case basis. Chief Stokoe noted that he and the Manager have talked about reminding residents yearly about the no overnight parking policy and the process for granting temporary permission.

Councilman Nisivoccia supported the ordinance but asked how many signs were in the town about the parking ordinance. Chief Stokoe explained that they are posted at the entrances to the township and other locations, but they are not posted in every neighborhood. He noted that the signs can be costly to install, and that would be up to the Council if they wanted to add more signs. The Chief added that occasionally a resident asks why the first ticket issued couldn’t be a warning; he explained that it would be too cumbersome to track these types of offenses as far as first time and subsequent violations. He felt the ordinance is straight forward.

Manager Mountain added that they could look into the cost for additional signs. He also noted that the information could be included in the various media, particularly in the spring since there are more parties and home construction projects with the warmer weather. He felt adding signs to Gateways and some of the larger neighborhoods. Councilman Nisivoccia agreed with the Manager as far as posting on various media once or twice per year as well as the local newspapers and possibly adding more signage.

2. Mount Freedom Seasonal Decoration Proposal—John Herold

Mayor Loveys introduced John Herold. Manager Mountain explained that he was working with John on a plan for seasonal decorations in the Mt. Freedom area. John agreed to spearhead the idea since his business is in that area.

John Herold explained that beginning last year he started noticing the street lamps, poles, and decorations in several local towns, and wondered if it could be done along Sussex Turnpike near the businesses. He spoke with Councilwoman Veech and then contacted someone he knew at JCP&L. John and the JCP&L representative walked the length of Sussex Turnpike from Harvey Terrace to Pizza Palace; they determined there were 15 poles that could potentially have decorations such as snowflakes. He informed Manager Mountain about their finding and then requested and received a packet of information from JCP&L. The next steps were things to consider such as insurance, the town, etc. John explained how the snowflake would be placed easily; JCP&L has a dusk to dawn apparatus that they would attach to the pole that provides the power. They discovered that of the 15 poles, only 4 were JCP&L, the others were Verizon. The Manager contacted Verizon and they stated that they do not allow decorations on their poles. The Manager explained that their meeting with JCP&L was postponed twice due to the recent storms. He also explained that sometimes JCP&L and Verizon have a partnership on some of the poles and maybe they could work through JCP&L. Manager Mountain stated that he is going to contact the other towns to see if their decorations are on utility poles or if they have their own poles. The Manager explained that the township would only be responsible for the cost of the electricity. John stated that he would collect the donations from the local businesses through his business, John Herold Jewelers, to be used to purchase the snowflake decorations. After a small article in TAP into Randolph, he already received donations totaling close to $1,000.

Councilwoman Potter asked if the decorations would then be the property of John Herold Jewelers. They would be the property of the township; if bulbs needed replacing, it would be a cost to the township. John explained that for an extra $100 he planned to purchase the snowflakes with the LED bulbs so they will last longer. Manager Mountain explained that they will need to discuss whether the donations would continue in the future, after the purchase of the snowflakes. Councilwoman Potter asked where they would be stored; the Manager replied that they would be stored in a township facility.

Councilwoman Potter asked if the lights would be disturbing to area residents. Manager Mountain replied that it was hard to determine since each person has a different opinion; there are not too many residential homes in that area. He said that they could check with other towns to determine if they’ve had complaints.

Councilwoman Veech liked the idea of the snowflakes. She suggested checking with other towns as far as when they put up and take down the decorations. She also suggested having a ceremony to light them, and possibly have a fundraiser to sponsor a snowflake. John suggested having the snowflakes light up the same day as the Christmas tree lighting ceremony. Councilwoman Veech also suggested in the future getting permission from the County to have banners go across Sussex Turnpike in Mt. Freedom.

Councilman Forstenhausler thought it was a good idea to support local businesses in the area and he liked the banner idea as well. He thanked John Herold for his work.

Mayor Loveys concurred with Councilman Forstenhausler. He asked about the size of the snowflakes. There was a brief discussion on the size and placement of the snowflakes. Manager Mountain explained that the banners would likely need to be hung from poles the town installs because JCP&L doesn’t like banners hung from their poles. There was a brief discussion about other decorations during the year.

Manager Mountain asked if there was support from the Council to move forward with the research; the Council was in favor of the idea.

3. Update—NJDOT Meeting with State and Township Representatives

Mayor Loveys explained that there was a meeting on June 21st at Assemblyman Bucco’s office regarding the Route 10 intersections which went very well. Since then, the contact at NJDOT, Zenobia Fields, has been doing a good job of following up. Township Engineer Paul Ferriero met with the engineer and other representatives from the NJDOT on July 16th and visited the intersections at Route 10 and Canfield Avenue, Dover Chester Road, Center Grove Road, and Millbrook Avenue; that meeting went very well. Another meeting took place on July 23rd with the NJDOT and township staff with a more in-depth discussion on the Canfield Avenue intersection. The township will submit an access permit application to the NJDOT. He explained some of the details discussed regarding proposed changes to that intersection. They also talked about signalization changes to Millbrook Avenue intersection short term, but the change to the intersection is a much bigger project. Mayor Loveys explained changes discussed regarding the other intersections.

Councilwoman Veech expressed her concern about turning onto Route 10 West from Center Grove Road heading north. Mayor Loveys explained that there were discussions in the meetings about the various intersections and lanes backing up when turning. He felt the NJDOT was now listening to their concerns. They also discussed the pedestrian crossing at Center Grove Road.

The NJDOT will make changes to signalization and timing of the lights and the County will do the line striping by the end of August. Mayor Loveys stated that another meeting with the NJDOT is scheduled for September 17th. The Mayor and the Manager explained that the new group of representatives from the NJDOT really seems to care about working together to improve the intersections. Councilman Forstenhausler stated that he agreed, and noted that the Zenobia Fields is the Director of Government and Community Relations for NJDOT. He added that they also brought up the flooding issue on Sussex Turnpike near the Black River Barn.

Mayor Loveys reported that they also discussed the intersection at Sussex Turnpike and Route 10 in Roxbury. The NJDOT will look at that as well. Township representatives suggested that it might be best for NJDOT to have a combined meeting with Roxbury.

Councilwoman Veech asked if, on the side of the bridge near the Black River Barn, there could be markings that would indicate the depth of the water. Mayor Loveys and Manager Mountain replied that it was brought up at the meeting as a temporary fix; however, it is a drainage issue that shouldn’t take too long to resolve. The County and the State need to meet in the field to see the problem. This was suggested at the meeting and the NJDOT was agreeable to the meeting.

D. APPOINTMENTS

Mayor Loveys explained that there have been three resignations on the Environmental and Landmarks Committee in the last several months. The passing of Ethan Blynn on the Parks Committee and John Jerow on the Planning Board have created vacancies. The Mayor asked for nominations for the committees. Once the nominations were discussed, he would take a vote for the appointments.

Environmental Committee—the Mayor asked Councilwoman Potter, as liaison, for nominations:

Elzbieta (Ela) Ravin from Alternate #1 to fill the vacated seat of Michael Whiting.
Camille Battaglia to fill the vacated seat of Erin Shultz.
Kelly Meola to Alternate #1.

Parks Committee—the Mayor asked Councilwoman Veech, as liaison, for nominations:

Robert Kral Jr. to fill the vacated seat of Ethan Blynn.

Planning Board—the Mayor asked Councilman Tkacs, as liaison, for nominations:

He explained that Mike Whiting, who has a degree in Chemical Engineering, as well as professional and volunteer experience would be a good fit to fill the vacated seat of John Jerow. Mayor Loveys asked if the time commitment was okay for Mr. Whiting; Councilman Tkacs explained that he will be available to attend the Planning Board meetings on the scheduled nights.

No council members had any questions or concerns about the nominations for the three committees.

Councilman Forstenhausler made a motion to appoint the above named nominees to the positions on the boards and committees as noted. Councilwoman Veech seconded the motion and the following roll call vote was taken:

AYES:
Councilman Forstenhausler
Councilman Nisivoccia
Councilwoman Potter
Councilman Tkacs
Councilwoman Veech
Mayor Loveys

NAYS: None

ABSENT: Deputy Mayor Carey

E. OPEN TO THE PUBLIC

Seeing no one from the public, the public portion was closed.

F. MANAGER’S REPORT

Manager Mountain reported the following:

Road Resurfacing Program Status Report—the resurfacing of Quaker Church Road will be completed this week. It is tentatively scheduled with Tilcon to complete the milling and paving for the majority of roads included in the township’s 2019 road program during the second and third weeks of August. Once the scheduled roads have been completed, the remaining balance in the funding ordinance will be reviewed to determine if additional roads can be paved later in the fall.
Trail Committee Update—Russ Newman and Darren Carney are working with the Trail Committee on a project to update the trail maps to correlate with the wayfaring system implemented on the trails as well as to provide more detailed information about the trails themselves. The plan is to have the updated maps completed and ready for distribution at the Country Fair on September 21st. In addition to the updated maps, they are also working on developing new digital tools to assist trail users. These include a trail maintenance application that would allow trail users to report problems on the trail electronically and a trail location application that would provide information to trail users. They are hoping to time the release of these applications to coincide with the updated trail maps.
Meeting with NJDOT/Route 10 Intersections—previously discussed.
2019 Park Alliance Award Program—the application package was received; Russ Newman and Steve Eisenstein provided their recommendations for possible nominations. The recommendations are as follows:
- Outstanding Support Organization—Randolph Recreation Booster Club who provides direct support to programs and facilities and scholarships to Randolph High School Seniors
- Class II Park and Recreation Facility—Freedom Park Turf Field Replacement/Expansion Project
- Historical/Cultural Facility—Randolph Museum
He felt that all of the proposed nominees were excellent and recommend that the township proceeds with them. He asked for the Council’s input on the potential nominees within the next week. The deadline for the application submittal is August 27th; this year’s awards program will take place on October 23rd.

Mayor Loveys asked if there was any update on Veterans Community Park. Manager Mountain explained that Attorney Buzak sent a letter, drafted by Keli Gallo and Paul Ferriero, to inform the bonding company of the claim. They followed the procedural requirement of the contract to declare the contractor in default. The township provided additional information and received a name and contact person at the bonding company. They secured the restroom facilities and supplies, and are in the process of getting a chain to go across the entrance so cars cannot get in. The Manager added that the township wanted to over-seed the area near the community garden with grass; they contacted French and Parillo and they felt they could get a reasonable quote for someone to just do the over-seeding since it’s time sensitive.

Councilman Forstenhausler commented that at a past meeting they discussed the retention basins and getting a map of where they are in the township to draft a maintenance schedule. Manager Mountain explained that it is being worked on by the Engineering Department, with the inventory list anticipated prior to the budget planning.

Councilman Tkacs asked if the township received any confirmation that Abraham Construction went out of business. Manager Mountain replied that Abraham Construction did not respond to the formal request for them to acknowledge the default which in essence is confirmation.

G. APPROVAL OF MEETING MINUTES

1. Approving the Regular Council Meeting Minutes for June 13, 2019

Councilman Tkacs made a motion to approve the minutes from the June 13, 2019 regular Council meetings. Councilman Nisivoccia seconded the motion, and the following roll call vote was taken:

AYES:
Councilman Forstenhausler
Councilman Nisivoccia
Councilwoman Potter
Councilman Tkacs
Councilwoman Veech
Mayor Loveys

NAYS: None

ABSENT: Deputy Mayor Carey

H. COMBINED ACTION RESOLUTIONS

Item #14, Twenty-five day extension period for the August 2019 tax quarter—Councilwoman Veech asked for clarification. Mayor Loveys explained that the state was late getting the tax rate to the township, so the township offered a grace period. Councilwoman Veech asked about the twenty-five day grace period and was confused if it was from August 1st; the Mayor explained that the extension was based upon the date the tax bills were mailed on July 25th.

Item #18, Procurement cards—Mayor Loveys asked for an explanation. Manager Mountain explained that the State has now allowed for purchases using a card. Currently, and more so in recent years, employees occasionally have to use their own credit card for township purchases. The card will be maintained by the Purchasing Agent; it will not replace the current purchasing system. Some of the online services utilized by the township only allow for credit card purchases; requisitions will still be utilized. The use of the card will be well regulated.

Item #21, Woodlawn Sanitary Sewer Project—Councilwoman Veech asked for clarification. Manager Mountain explained that it was the Woodland/Shuman project that was part of the capital plan.

1. Refund Remaining Escrow Funds for 3 Appio Drive, Block 199, Lot 23 to Cynthia Maqsudi—$612.50

R-184-19

WHEREAS, the Planning and Zoning Department received escrow funds from Cynthia Maqsudi, 3 Appio Drive, Block 199 Lot 23, and in the amount of $1,000.00; and

WHEREAS, the project has been completed and closed out and there are no outstanding payments due.

NOW, THEREFORE, BE IT RESOLVED by the Mayor and Council of the Township of Randolph, County of Morris, State of New Jersey that it is recommended by Darren Carney, Planning and Zoning Administrator the remaining escrow funds in the amount of $612.50 be refunded to Cynthia Maqsudi, 3 Appio Drive, Randolph, NJ 07869.

Darren Carney, Planning & Zoning Administrator
Date:

2. Refund Portion of Summer Artworks Camp Program $290.00 Registration Fee due to Change in Work Schedule to Jennifer Halpern—$265.00

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WHEREAS, Jennifer Halpern registered her children for the Summer Artworks Camp program and paid the fee of $290.00; and

WHEREAS, her children will not be attending certain sessions due to change in work schedule.

NOW, THEREFORE, BE IT RESOLVED by the Mayor and Council of the Township of Randolph, County of Morris, State of New Jersey that it is recommended by Russ Newman, Director of Parks, Recreation and Community Services that $265.00 be refunded to Jennifer Halpern, 6 Laurel Drive, Randolph, NJ 07869.

3. Authorizing Rescission of Award of a Portion of MCCPC Contract #25 Janitorial Supplies (Items 9 and 10 in Category C) from Office Concepts Group and Re-Awarding to WB Mason for Remainder of Contract Term

R- 186-19

WHEREAS, the Township of Randolph (“Township”) on behalf of the Morris County Cooperative Pricing Council (“MCCPC”) sought bids for Contract #25 (Janitorial Supplies); and

WHEREAS, bids had been advertised and received on April 4, 2019, in accordance with Local Public Contracts Law; and

WHEREAS, Contract #25 (Janitorial Supplies) is awarded on a per line item basis; and

WHEREAS, the Randolph Township Council awarded Contract #25 (Janitorial Supplies) to various bidders on May 16, 2019, for a one-year term of July 1, 2019 - June 30, 2020; and

WHEREAS, subsequent to the award of Contract #25, a challenge was made as to the award of Item #9 (c-fold paper towels) and Item #10 (multi-fold paper towels) in Category C of Contract #25 (Janitorial Supplies) to Office Concepts Group; and

WHEREAS, it has been determined that the MCCPC awarded Item #9 and Item #10 in Category C of Contract #25 (Janitorial Supplies) in error and that WB Mason in Secaucus, New Jersey, is the actual lowest responsive and responsible bidder for Item #9 at a price of $12.78 per carton and for Item #10 at a price of $13.73 per carton; and

WHEREAS, it is recommended that Item #9 and Item #10 in Category C of Contract #25 (Janitorial Supplies) be rescinded from Office Concepts Group and re-awarded to WB Mason for the remainder of the contract term (July 26, 2019 - June 30, 2020).

NOW, THEREFORE, BE IT RESOLVED by the Township Council, Township of Randolph, County of Morris, State of New Jersey, that the Township Council on behalf of the MCCPC hereby authorizes the rescission of, and hereby rescinds, Item #9 and Item #10 in Category C of Contract #25 (Janitorial Supplies) from Office Concepts Group.

BE IT FURTHER RESOLVED that the Township Council hereby authorizes the award of Item #9 and Item #10 in Category C of Contract #25 (Janitorial Supplies) to WB Mason for the remainder of the contract term (July 26, 2019 - June 30, 2020).

4. Authorizing the Approval of Items of Revenue and Appropriation to Insert an Item of Revenue in the Budget Year 2019 in the Sum of $2,000 which is Now Available from MAC Grant

R-187-19

WHEREAS, NJSA 40A:4-87 provides that the Director of the Division of Local Government Services may approve the insertion of any special item of revenue in the budget of any county or municipality when such item has been made available by law and the amount was not determined at the time of the adoption of the budget; and

WHEREAS, the Director may also approve the insertion an item of appropriation for an equal amount;

NOW, THEREFORE, BE IT RESOLVED, that the Council of the Township of Randolph, in the County of Morris, New Jersey, hereby requests the Director of the Division of Local Government Services to approve the insertion of an item of revenue in the budget of the year 2019 in the sum of $2,000 which is now available from the FY 2019 Municipal Alliance Grant Fund -Supplemental in the amount of $2,000; and

BE IT FURTHER RESOLVED, that the like sum of $2,000 is hereby appropriated under the caption Municipal Alliance Grant—2019 -Supplemental; and

BE IT FURTHUR RESOLVED, that the sum of $1,000 representing the amount required for the municipality’s share of the aforementioned undertaking or improvement, appears in the budget of the year 2019 under the caption Municipal Alliance—Salary and Wages and Municipal Alliance—Other Expense and is hereby appropriated under Municipal Alliance—Town Match—Supplemental; and

BE IT FURTHER RESOLVED, that the above is the result of a Morris County grant of $2,000 from the County of Morris Supplemental Funding Initiative for FY 2019.

5. Authorizing the Release of Cash Road Opening Bond for the Purpose of Connecting to the Township Catch Basin at 9 Wick Lane, Block 103, Lot 76—Wayne Hasenbalg—$500.00

R-188-19

WHEREAS, the Engineering Department has received a request from Wayne Hasenbalg for the release of a $500.00 cash road opening bond posted for the purpose of connecting to the township catch basin at 9 Wick Lane, Randolph, NJ 07869 (BL 103/L 76); and

WHEREAS, the Road Opening Bond consisted of a $500.00 cash bond, which was received and deposited with the Finance Department on June 6, 2019; and

WHEREAS, the Applicant was required to post this cash bond to guarantee the connecting to the township catch basin at 9 Wick Lane, Randolph, NJ 07869, within the Township Right of Way; and

WHEREAS, the Engineering Department has inspected the road opening work, and found it to be acceptable.

NOW THEREFORE, BE IT RESOLVED by the Mayor and Council of the Township of Randolph, County of Morris, State of New Jersey that it is recommended by Wayne A. Corsey, Engineering Administrator that the Cash Road Opening Bond in the amount of $500.00 be refunded to Wayne Hasenbalg at 9 Wick Lane, Randolph, NJ 07869.

6. Supporting Assemblyman Bucco’s Bill—A-5242 as a Way to Finance, Study, and Forward the Responsible School Violence Prevention Preparation and Protection Program (RSVP-3)

R-189-19

WHEREAS, following the February 14, 2018 school shooting at the Marjory Stoneman Douglas High School in Parkland, Florida, Sheriff James M. Gannon convened a meeting with the Morris County Prosecutor’s Office, the Morris County Police Chief’s Association, the Morris County Department of Law and Public Safety, and the Morris County Office of Emergency Management; and

WHEREAS, at that meeting it was collectively decided that there was a need to create a scientifically based threat assessment measurement guide and accompanying training to better prepare law enforcement officers, mental health experts, and education professionals to become adept at effectively weighing exhibited and reported behavioral indicators, so as to methodically predict the likelihood of an identified person carrying out a planned attack; and

WHEREAS, this endeavor has come to be known as the Responsible School Violence Prevention Preparation and Protection Program (RSVP-3); and

WHEREAS, the seminal and guiding document in this discipline to date was the Safe School Initiative (SSI) which was a study published by the United States Secret Service in 2002, following the School Shooting in Columbine, Colorado; and

WHEREAS, a follow-up report entitled the Safe School Initiative, A Final Report, was published in 2004.

WHEREAS, the Morris County Sheriff’s Office sought out the expertise of Dr. Marisa Reddy Randazzo, Principal at SIGMA Threat Management Associates, LLC; and

WHEREAS, Dr. Randazzo is an international expert on threat assessment, targeted violence, and violence prevention, and was the Chief Research Psychologist on the Safe School Initiative; and

WHEREAS, the County of Morris Board of Chosen Freeholders and the Urban Area Security Initiative (UASI) saw the need to act swiftly and decided to jointly fund the creation of a guide entitled: Behavioral Threat Assessment and Management: A Guide for Schools, Colleges, Universities and Law Enforcement Agencies in Morris County, New Jersey and in the Jersey City/Newark Urban Area Initiative; and

WHEREAS, so far, SIGMA has come to Morris, Middlesex, and Bergen Counties and instructed over two hundred (200) members of law enforcement, mental health, and education; and

WHEREAS, the Morris County created RSVP-3 program effectively and thoroughly reaches each of the eight(8) stated tenets of creating a comprehensive targeted violence prevention plan, as recommended again by the United States Secret Service in their most recent July 2018 publication entitled; Enhancing School Safety Using a Threat Assessment Model: An Operational Guide for Preventing Targeted School Violence; and

WHEREAS, on May 22, 2019, SIGMA, LLC completed a “Train the Trainer” follow-up of their original course designed to create instructors and material to educate students, teachers, parents, police and mental health workers on behaviors to look for and how to report it;

WHEREAS, New Jersey Assemblyman Anthony M. Bucco has introduced legislation to create a pilot program to be funded with the Morris County and Jersey City Urban Area Security Initiative to continue the Behavioral Threat Assessment and Management Program known as RSVP-3, to be studied as a model and reported to the New Jersey Attorney General over a three year period; and

WHEREAS, that legislation calls on the New Jersey Attorney General to work in collaboration with the state Commissioners of Health and Education to accomplish the goals of the pilot program, which shall include:

Creation of a threat assessment tool for use by law enforcement officers, mental health professionals, teachers and other school employees and students to evaluate a potential threat of school violence;
Development of scientifically based school violence threat assessment and management training curriculum concerning the identification of behaviors that indicate a potential risk of school violence and need to report those behaviors;
Delivery of the school violence threat assessment and management training curriculum to law enforcement officers, mental health professionals, teachers, and other school employees and students;
Development of an effective mechanism to immediately report any identified threat of school violence;
Establishment of procedures for addressing and eliminating an identified threat of school violence;

WHEREAS, Assemblyman Bucco’s bill—A-5242—was announced at a news conference Tuesday, May 14, 2019, at the Morris County Office of Emergency Management in Parsippany, with Sheriff Gannon, Morris County Prosecutor Fredric M. Knapp, Morris County Police Chiefs Association President, Butler Police Chief Ciro Chimento, and other law enforcement, education, and mental health professional stakeholders present.

NOW, THEREFORE, BE IT RESOLVED, by the Township Council, Township of Randolph, County of Morris, State of New Jersey being the governing body thereof, as follows,

The Randolph Township Council and such other responsible and appropriate officials, hereby support the passage of New Jersey A-5242 as a way to finance, study and forward RSVP-3 as a model to curtail and prevent violence in schools before any violent incidents occur.
The Randolph Township Council also urges other municipalities and school districts across New Jersey to support passage of this legislation and implementation of this program.

7. Release Cash Road Opening Bond for the Purpose of Replacing the Driveway at 33 Dogwood Trail, Block 62, Lot 4—Joseph Celentano—$500.00

R-190-19

WHEREAS, the Engineering Department has received a request from Joseph Celentano for the release of a $500.00 cash road opening bond posted for the purpose of replacing the driveway at 33 Dogwood Trail, Randolph, NJ 07869 (BL 62 L 4); and

WHEREAS, the Road Opening Bond consisted of a $500.00 cash bond, which was received and deposited with the Finance Department on June 20, 2019; and

WHEREAS, the applicant was required to post this cash bond to guarantee the replacing of the driveway at 33 Dogwood Trail, Randolph, NJ 07869, within the Township Right of Way; and

WHEREAS, the Engineering Department has inspected the road opening work, and found it to be acceptable.

NOW THEREFORE, BE IT RESOLVED by the Mayor and Council of the Township of Randolph, County of Morris, State of New Jersey that it is recommended by Wayne A. Corsey, Engineering Administrator that the Cash Road Opening Bond in the amount of $500.00 be refunded to Joseph Celentano at 33 Dogwood Trail, Randolph, NJ 07869.

8. Release Cash Road Opening Bond for the Purpose of Replacing the Driveway at 48 Mac Spar Dr., Block 55, Lot 7.03 to Eric Polesuk—$500.00

R-191-19

WHEREAS, the Engineering Department has received a request from Eric Polesuk for the release of a $500.00 cash road opening bond posted for the purpose of replacing the driveway at 48 Mac Spar Drive, Randolph, NJ 07869 (BL 55/L 7.03); and

WHEREAS, the Road Opening Bond consisted of a $500.00 cash bond, which was received and deposited with the Finance Department on June 3, 2019; and

WHEREAS, the applicant was required to post this cash bond to guarantee the replacing of the driveway at 48 Mac Spar Drive, Randolph, NJ 07869, within the Township Right of Way; and

WHEREAS, the Engineering Department has inspected the road opening work, and found it to be acceptable.

NOW THEREFORE, BE IT RESOLVED by the Mayor and Council of the Township of Randolph, County of Morris, State of New Jersey that it is recommended by Wayne A. Corsey, Engineering Administrator that the Cash Road Opening Bond in the amount of $500.00 be refunded to Eric Polesuk at 48 Mac Spar Drive, Randolph, NJ 07869.

9. Release Cash Road Opening Bond for the Purpose of Tying into the Township Catch Basin at 20 Calais Rd., Block 93, Lot 4.03—Vincent and Giovanna Catizone—$500.00

R-192-19

WHEREAS, the Engineering Department has received a request from Vincent & Giovanna Catizone for the release of a $500.00 cash road opening bond posted for the purpose of tying into the township catch basin at 20 Calais Road, Randolph, NJ 07869 (BL 93/L 4.03); and

WHEREAS, the Road Opening Bond consisted of a $500.00 cash bond, which was received and deposited with the Finance Department on April 20, 2018; and

WHEREAS, the applicant was required to post this cash bond to guarantee the tying into the township catch basin at 20 Calais Road, Randolph, NJ 07869, within the Township Right of Way; and

WHEREAS, the Engineering Department has inspected the road opening work, and found it to be acceptable.

NOW THEREFORE, BE IT RESOLVED by the Mayor and Council of the Township of Randolph, County of Morris, State of New Jersey that it is recommended by Wayne A. Corsey, Engineering Administrator that the Cash Road Opening Bond in the amount of $500.00 be refunded to Vincent & Giovanna Catizone at 20 Calais Road, Randolph, NJ 07869.

10. Release Cash Road Opening Bond for the Purpose of Tying into the Township Catch Basin at 8 Warren Road, Block 138, Lot 15 to Timothy Middlebrooks—$500.00

R-193-19

WHEREAS, the Engineering Department has received a request from Timothy Middlebrooks for the release of a $500.00 cash road opening bond posted for the purpose of tying into the township catch basin at 8 Warren Road, Randolph, NJ 07869 (BL 138/L 15); and

WHEREAS, the Road Opening Bond consisted of a $500.00 cash bond, which was received and deposited with the Finance Department on June 24, 2019; and

WHEREAS, the applicant was required to post this cash bond to guarantee the tying into the township catch basin at 8 Warren Road, Randolph, NJ 07869, within the Township Right of Way; and

WHEREAS, the Engineering Department has inspected the road opening work, and found it to be acceptable.

NOW THEREFORE, BE IT RESOLVED by the Mayor and Council of the Township of Randolph, County of Morris, State of New Jersey that it is recommended by Wayne A. Corsey, Engineering Administrator that the Cash Road Opening Bond in the amount of $500.00 be refunded to Timothy Middlebrooks at 8 Warren Road, Randolph, NJ 07869.

11. Release Cash Road Opening Bond for the Purpose of Tying into the Township Catch Basin at 10 Warren Road, Block 138, Lot 1 to Ryan Donnelly—$500.00

R-194-19

WHEREAS, the Engineering Department has received a request from Ryan Donnelly for the release of a $500.00 cash road opening bond posted for the purpose of tying into the township catch basin at 10 Warren Road, Randolph, NJ 07869 (BL 138/L 1); and

WHEREAS, the Road Opening Bond consisted of a $500.00 cash bond, which was received and deposited with the Finance Department on April 17, 2019; and

WHEREAS, the applicant was required to post this cash bond to guarantee the tying into the township catch basin at 10 Warren Road, Randolph, NJ 07869, within the Township Right of Way; and

WHEREAS, the Engineering Department has inspected the road opening work, and found it to be acceptable.

NOW THEREFORE, BE IT RESOLVED by the Mayor and Council of the Township of Randolph, County of Morris, State of New Jersey that it is recommended by Wayne A. Corsey, Engineering Administrator that the Cash Road Opening Bond in the amount of $500.00 be refunded to Ryan Donnelly at 10 Warren Road, Randolph, NJ 07869.

12. Release Cash Road Opening Bond for the Purpose of the Construction of a New Single Family Dwelling at 39 Hilltop Dr., Block 56, Lot 12.02 to Nick Gangemi—$500.00

R-195-19

WHEREAS, the Engineering Department has received a request from Nick Gangemi for the release of a $500.00 cash road opening bond posted for the new single family construction at 39 Hilltop Drive, Randolph, NJ 07869 (BL 56/L 12.02); and

WHEREAS, the Road Opening Bond consisted of a $500.00 cash bond, which was received and deposited with the Finance Department on February 26, 2018; and

WHEREAS, the applicant was required to post this cash bond to guarantee the new single family construction at 39 Hilltop Drive, Randolph, NJ 07869, within the Township Right of Way; and

WHEREAS, the Engineering Department has inspected the road opening work, and found it to be acceptable.

NOW THEREFORE, BE IT RESOLVED by the Mayor and Council of the Township of Randolph, County of Morris, State of New Jersey that it is recommended by Wayne A. Corsey, Engineering Administrator that the Cash Road Opening Bond in the amount of $500.00 be refunded to Nick Gangemi at 12 Birch Street, Randolph, NJ 07869.

13. Release Cash Road Opening Bond for the Purpose of Replacing the Driveway at 45 Sanford Dr., Block 22, Lot 3 to Edward Ghilain—$500.00

R-196-19

WHEREAS, the Engineering Department has received a request from Edward J. Ghilain for the release of a $500.00 cash road opening bond posted for the purpose of replacing the driveway at 45 Sanford Drive, Randolph, NJ 07869 (BL 22/L 3); and

WHEREAS, the Road Opening Bond consisted of a $500.00 cash bond, which was received and deposited with the Finance Department on June 3, 2019; and

WHEREAS, the Applicant was required to post this cash bond to guarantee the replacing of the driveway at 45 Sanford Drive, Randolph, NJ 07869, within the Township Right of Way; and

WHEREAS, the Engineering Department has inspected the road opening work, and found it to be acceptable.

NOW THEREFORE, BE IT RESOLVED by the Mayor and Council of the Township of Randolph, County of Morris, State of New Jersey that it is recommended by Wayne A. Corsey, Engineering Administrator that the Cash Road Opening Bond in the amount of $500.00 be refunded to Edward J. Ghilain at 45 Sanford Drive, Randolph, NJ 07869.

14. Authorizing a Twenty-Five Day Extension Period for the August 2019 Tax Quarter by Charging Zero Percent (0%) Interest During Said Extension and Following the August 20, 2019 Extension Period, Interest Shall be Charged from August 1st

R-197-19

WHEREAS, the Morris County Board of Taxation has certified the 2019 tax rate for the Township of Randolph, and as a result, the tax bills for the third installment could not be mailed by June 15th, but were mailed instead on July 25, 2019; and

WHEREAS, the intent of NJSA 54:4-64 is to assure that taxpayers are given adequate notice of taxes due before penalties are invoked requiring payment of interest for delinquency under the provisions of NJSA 54:4-67; and

WHEREAS, in accordance with NJSA 54:4-67 and NJSA 54:4-81 a twenty five (25) day extension period must be provided. In fairness to the tax payers of the Township of Randolph, the Township has extended the twenty five (25) days to August 20, 2019 by establishing the interest rate for delinquency at zero percent (0%) from the certification date of mailing said tax bills; and

WHEREAS, interest shall revert back to August 1st after the August 20, 2019 extension period to provide consistency and compliance in accordance with NJSA 54:4-67;

NOW THERFORE BE IT RESOLVED by the Council of the Township of Randolph that the twenty five day (25) extension period is hereby granted for the August 2019 tax quarter by charging zero percent (0%) interest during said extension period;

BE IT FURTHER RESOLVED that following the August 20, 2019 extension period, interest shall be charged from August 1st, in compliance with NJSA 54:4-67.

15. Authorizing the Cancellation of 1st and 2nd Quarter Taxes on a Portion of 319 Quaker Church Rd, Owned by the Good Shepherd Lutheran Church, Block 78, Lot 3—$1,921.50

R-198-19

WHEREAS, effective January 1, 2019 property known as block 78 lot 3 qualifier X also known as the taxable portion of 319 Quaker Church Road and currently owned by Good Shepherd Lutheran Church has been deleted by Randolph Township’s Tax Assessor; and

WHEREAS, the Tax Collector of the Township of Randolph must remit (cancel) taxes for the 1st and 2nd quarters of 2019 in the total amount of $1,921.50;

NOW, THEREFORE BE IT RESOLVED, by the Mayor and Council of the Township of Randolph that this Governing Body acknowledges that said taxes for these parcels be remitted (cancelled); and

16. Authorizing the Award of MCCPC Contract #20-A Sporting Goods for Various Items Previously Rescinded to Various Bidders

R-199-19

WHEREAS, the Township of Randolph (“Township”) on behalf of the Morris County Cooperative Pricing Council (“MCCPC”) sought bids for Contract #20-A (Sporting Goods); and

WHEREAS, bids had been advertised and received on October 4, 2018, in accordance with Local Public Contracts Law; and

WHEREAS, Contract #20-A (Sporting Goods) is awarded on a per line item basis; and

WHEREAS, the Randolph Township Council had awarded numerous items in Category H of Contract #20-A (Sporting Goods) to Legacy Sports in Ocala, Florida, on November 29, 2018 for a one-year term of January 1, 2019 - December 31, 2019; and

WHEREAS, Legacy Sports was subsequently acquired by BSN Sports and the MCCPC was informed that the prices bid by Legacy Sports would not be honored; and

WHEREAS, Legacy Sports was found to be in default of the contract by the Randolph Township Council at their meeting on June 27, 2019 via R-164-19; and

WHEREAS, the MCCPC contacted the next lowest responsive and responsible bidders for all of the items previously awarded in Contract #20-A (Sporting Goods) to Legacy Sports to inquire as to whether they would be willing to honor the pricing they originally bid; and

WHEREAS, R&R Trophy and Sporting Goods in North Arlington, New Jersey, as the next lowest responsive and responsible bidder for items originally awarded to Legacy Sports, has agreed to honor their pricing for Items #2, #4, #6, #8, #9, #10, #13, #18, #40, #44, #60, #61, #66, #68, #73 and #74 in Category H in Contract #20-A (Sporting Goods) as shown on the attached portion of the Notification of Award for the remainder of the term of the contract (July 26, 2019 - December 31, 2019); and

WHEREAS, LeeZar Sporting Goods in Caldwell, New Jersey, as the next lowest responsive and responsible bidder for items originally awarded to Legacy Sports, has agreed to honor their pricing for Items #3, #5, #7, #12, #24, #30, #56, #57, #59, #62 and #75 in Category H in Contract #20-A (Sporting Goods) as shown on the attached portion of the Notification of Award for the remainder of the term of the contract (July 26, 2019 - December 31, 2019); and

WHEREAS, Triple Crown Sports, Inc. in Old Bridge, New Jersey, as the next lowest responsive and responsible bidder for items originally awarded to Legacy Sports, has agreed to honor their pricing for Items #26, #29, #31, #55, #64, #67 and #77 in Category H in Contract #20-A (Sporting Goods) as shown on the attached portion of the Notification of Award for the remainder of the term of the contract (July 26, 2019 - December 31, 2019); and

WHEREAS, Metuchen Center in Sayreville, New Jersey, as the next lowest responsive and responsible bidder for items originally awarded to Legacy Sports, has agreed to honor their pricing for Items #11, #53, #58, #63, #65, #69 and #72 in Category H in Contract #20-A (Sporting Goods) as shown on the attached portion of the Notification of Award for the remainder of the term of the contract (July 26, 2019 - December 31, 2019); and

WHEREAS, there were no other responsive bidders for Items #70 and #71.

NOW, THEREFORE, BE IT RESOLVED that the Township Council, Township of Randolph, County of Morris, State of New Jersey, that the Township Council on behalf of the MCCPC hereby authorizes the award of the items noted above in Category H in Contract #20-A (Sporting Goods) to R&R Trophy & Sporting Goods, LeeZar Sporting Goods, Triple Crown Sports, Inc. and Metuchen Center for the remaining term of the contract (July 26, 2019 - December 31, 2019).

BE IT FURTHER RESOLVED that there will be no award for Items #70 and #71.

17. Authorizing Rescission from Nutrien AG Solutions and Re-Award to Grass Roots Turf Products of a Portion of MCCPC Contract #42 Landscaping Materials & Supplies

R-200-19

WHEREAS, the Township of Randolph (“Township”) on behalf of the Morris County Cooperative Pricing Council (“MCCPC”) sought bids for Contract #42 (Landscaping Materials & Supplies); and

WHEREAS, bids had been advertised and received on April 4, 2019, in accordance with Local Public Contracts Law; and

WHEREAS, Contract #42 is awarded on a per line item basis; and

WHEREAS, the Township Council on May 16, 2019, via R-130-19 awarded Item #14 and Item #15 in Category C to Nutrien AG Solutions in North Brunswick, New Jersey, as the lowest responsive and responsible bidder for the term July 1, 2019 - June 30, 2020; and

WHEREAS, the bid specifications required products manufactured by Lebanon or an equivalent manufacturer for Item #14 and Item #15; and

WHEREAS, the bid specifications state that if bidders are bidding an equivalent manufacturer, that information must be provided on the Bid Proposal Form and, if not provided, the bid for that item will be rejected; and

WHEREAS, subsequent to the award of those items, a challenge was made that the products offered by Nutrien AG Solutions did not comply with the bid specifications as a Lebanon product; and

WHEREAS, the MCCPC contacted Nutrien AG Solutions and in an email dated July 2, 2019, Nutrien AG Solutions stated that the products were manufactured by Growmark which had not been indicated on their Bid Proposal Form thereby making their bid for Item #14 and Item #15 non-responsive; and

WHEREAS, it is recommended that the award of Item #14 and Item #15 in Category C of Contract #42 be rescinded from Nutrien AG Solutions effective immediately; and

WHEREAS, it is recommended that Item #14 and Item #15 in Category C of Contract #42 be re-awarded to Grass Roots Turf Products in Randolph, New Jersey, as the lowest responsive and responsible bidder for the remaining term of the contract, July 26, 2019 - June 30, 2020, at the below prices:

Category C, Item #14—$24.76/bag
Category D, Item #15—$20.62/bag

NOW, THEREFORE, BE IT RESOLVED by the Township Council, Township of Randolph, County of Morris, State of New Jersey, that the Township Council on behalf of the MCCPC hereby authorizes the rescission of, and hereby rescinds, Item #14 and Item #15 in Category C of Contract #42 (Landscaping Materials & Supplies) from Nutrien AG Solutions as noted above.

BE IT FURTHER RESOLVED that Item #14 and Item #15 in Category C of Contract #42 (Landscaping Materials & Supplies) are re-awarded to Grass Roots Turf Products in Randolph, New Jersey, for the remaining term of the contract, July 26, 2019 - June 30, 2020.

18. Adopting Policies and Procedures for and Authorizing the Use of Procurement Cards and Authorizing an Agreement for Procurement Card Services

R-201-19

WHEREAS, the Township of Randolph (“Township”) has a need to implement a procurement card (P-Card) program; and

WHEREAS, Local Finance Notice 2018-13 discusses the use of P-Cards and establishment of a P-Card program; and

WHEREAS, the Qualified Purchasing Agent, the Finance Director, and the Township Manager have developed the attached policies and procedures for the use of P-Cards; and

WHEREAS, a Qualified Purchasing Agent is required to be appointed as the Procurement Card Program Manager; and

WHEREAS, the purchase of goods and services through State agency by local contracting units is authorized by the Local Public Contracts Law, N.J.S.A. 40A:11-12, et seq.; and

WHEREAS, Bank of America NA has been awarded New Jersey State Contract number T1654 84675 for P-Card Services.

NOW, THEREFORE BE IT RESOLVED, by the Township Council, Township of Randolph, County of Morris, State of New Jersey, that the attached policies and procedures to be used to administer the procurement card program are adopted.

BE IT FURTHER RESOLVED, by the Township Council, that the Purchasing Agent, a Qualified Purchasing Agent, is appointed as the Procurement Card Program Manager.

BE IT FURTHER RESOLVED, by the Township Council, that the Finance Director and the Purchasing Agent are authorized to execute an agreement for P-Card Services with Bank of America NA under NJ State Contract T1654 84675.

19. Authorizing Execution of a Contract for Online Auction Services for a One-Year Period, with the Option to Renew for an Additional Year with USGovBid/Auction Liquidation Services

R-202-19

WHEREAS, the Township of Randolph (“Township”) has and will continue to have surplus personal property that is no longer needed for public use; and

WHEREAS, in order to dispose of this surplus personal property, the Township intends to utilize the online auction services of USGovBid/Auction Liquidation Services located at http://www.usgovbid.com; and

WHEREAS, a contract with USGovBid needs to be executed for a one-year period (September 1, 2019 - August 31, 2020), with the option to renew for an additional year (September 1, 2020 - August 31, 2021); and

WHEREAS, throughout the year before any auctions are conducted, lists of surplus personal property no longer needed for public use will be presented to the Township Council for their approval to dispose of/auction the items.

NOW, THEREFORE, BE IT RESOLVED that the Township Council, Township of Randolph, County of Morris, State of New Jersey, does hereby approve execution of a contract for online auction services with USGovBid/Auction Liquidation Services for a one-year period (September 1, 2019 - August 31, 2020), with the option to renew for an additional year (September 1, 2020 - August 31, 2021).

BE IT FURTHER RESOLVED that the Mayor is hereby authorized to sign the contract.

20. Authorizing the Award of a Professional Services Agreement to French & Parrello Associates, P.A. for the Proposed Site Plan for Drainage Improvements to the Freedom Park Baseball Field—Not to Exceed $27,480.00

R-203-19

WHEREAS, the Township of Randolph (“Township”) requires a proposed site plan for drainage improvements to the Freedom Park Baseball Field; and

WHEREAS, Elizabeth Crescibene, Purchasing Agent, has determined and certified in writing that the value of these services will exceed $17,500; and

WHEREAS, the Township has agreed to retain French & Parrello Associates, P.A. located at 43 Newburgh Rd, Ste 100, Hackettstown, NJ 07840 to provide the necessary proposed site plan for drainage improvements to the Freedom Park Baseball Field for a total amount not to exceed $27,480; and

WHEREAS, the fees are as noted in the attached proposal and will remain as stated for the term of this contract; and

WHEREAS, the term of this contract is until this project is fully completed; and

WHEREAS, the contract with French & Parrello Associates, P.A. is for a total amount not to exceed $27,480 and was not solicited through receipt of sealed bids or competitive contracting, therefore the requirements of N.J.S.A. 19:44A-20.5 (Anti Pay-to-Play Legislation) apply; and

WHEREAS, in accordance with the Anti Pay-to-Play Legislation, French & Parrello Associates, P.A. has submitted to the Township the Political Contribution Disclosure Form, Stockholder Disclosure Certification and Business Entity Disclosure Certification as required; and

WHEREAS, French & Parrello Associates, P.A. has also submitted to the Township a New Jersey Business Registration Certificate, as required; and

WHEREAS, the Finance Director has certified to the availability of funds for the retention of such professional services from account #04-215-55-985-307; and

WHEREAS, said professional services may be retained without competitive bidding pursuant to the Local Public Contracts Law, N.J.S.A. 40A:11-1 et seq.

NOW, THEREFORE BE IT RESOLVED by the Township Council of the Township of Randolph, County of Morris, State of New Jersey, as follows:

The Township hereby hires, employs and retains French & Parrello Associates, P.A. having an office at 43 Newburgh Rd, Ste 100, Hackettstown, NJ 07840 to provide a proposed site plan for drainage improvements to the Freedom Park Baseball Field until the project is fully completed.
French & Parrello Associates, P.A. shall be compensated for a total contract amount not to exceed $27,480.
The contract with said firm is for professional services and exempt from the bidding requirements under the Local Public Contracts Law, N.J.S.A. 40A:11-1 et seq.
The award is also subject to compliance with the Equal Employment Opportunity Requirements pursuant to N.J.S.A. 10:5-31 et seq. and N.J.A.C. 17:27 et seq.
The Mayor and Township Clerk, together with all appropriate officers, employees, professionals and staff of the Township, are hereby authorized and directed to take all steps necessary to effectuate the purposes of this Resolution.
It is hereby directed that Notice of Award of this Contract shall be published once in the official designated newspaper of the Township within ten (10) days of the date hereof.
This Resolution shall take effect immediately.

CERTIFICATION OF AVAILABILITY OF FUNDS

Dated: July 25, 2019

As required by N.J.S.A. 40A:4-57, N.J.A.C. 5:30-14.5, and any other applicable requirement, I, Darren Maloney, Director of Finance for the Township of Randolph, have ascertained that funds will be available in the General Capital Fund, Ordinance #12-17, Heistein Park, Freedom Park and Brundage Park Plan, to award a contract to French and Parello Associates for engineering services, per its proposal to the Township.

Darren Maloney
Chief Financial Officer
Budget Account: 04-215-55-985-307 (not to exceed $27,480)

21. Awarding a Contract for the Woodlawn Sanitary Sewer Project to Shauger Property Services, Inc—$285,500.00

R-204-19

WHEREAS, the Township of Randolph advertised for the Woodlawn Sanitary Sewer Project in accordance with Local Public Contracts Law and received bids on July 11, 2019; and

WHEREAS, 8 bids were received; and

WHEREAS, bids were received from the following in the order listed and for the bid prices shown:

Your Way Construction Inc., Irvington, NJ: $481,609.70;
Colonnelli Brothers, Inc., Hackensack, NJ: $333,520.00;
Metra Industries, Little Falls, NJ: $660,100.00;
Underground Utilities Corp., Linden, NJ: $329,950.00 (number adjusted due to math error);
Montana Construction Corp. Inc., Lodi, NJ: $471,740.00;
Sanitary Construction Co., Fairfield, NJ: $339,965.00;
Kulpeksa Land Imp. Corp., Rockaway, NJ: $308,880.00;
Shauger Property Services, Inc., East Orange, NJ: $285,500.00; and

WHEREAS, the Engineer and the Purchasing Agent recommend the award of the contract to Shauger Property Services, Inc. as the lowest responsive, responsible bidder; and

WHEREAS, the Township of Randolph desires to award a contract for the Woodlawn Sanitary Sewer Project to Shauger Property Services, Inc. of East Orange, NJ in the amount of $285,500.00; and

WHEREAS, the Finance Director has certified to the availability of funds for this project from account #08-215-55-917-303.

NOW, THEREFORE BE IT RESOLVED, by the Township Council, Township of Randolph, County of Morris, State of New Jersey, that a contract be awarded to Shauger Property Services, Inc. of East Orange, NJ for the Woodlawn Sanitary Sewer Project for the price of $285,500.00 per their bid proposal.

CERTIFICATION OF AVAILABILITY OF FUNDS

Dated: July 25, 2019

As required by N.J.S.A. 40A:4-57, N.J.A.C. 5:30-14.5, and any other applicable requirement, I, Darren Maloney, Director of Finance for the Township of Randolph, have ascertained that funds will be available in the Sewer Capital Fund, Ordinance #07-18, Woodlawn and Shuman Sewer Improvements, to award a contract to Shauger Property Services, Inc. for improvements to the Woodlawn Sanitary Sewer, per its response to a solicitation of bids by the Township.

Darren Maloney
Chief Financial Officer
Budget Account: 08-215-55-917-303 (not to exceed $285,500)

22. Authorizing the Increase of an Award of a Professional Services Agreement to Harbor Consultants, Inc. for Planning Services for the Affordable Housing Program (COAH)—Not to Exceed $25,000.00

R-205-19

WHEREAS, the Township of Randolph (“Township”) requires Planning Services for the Affordable Housing Program (COAH) for the term of March 21, 2019 through March 20, 2020; and

WHEREAS, a professional services agreement was awarded on March 21, 2019 via R 74-19 to Harbor Consultants Inc. located at 320 North Avenue East, Cranford, NJ 07016 to provide the necessary Planning Services for the Affordable Housing Program (COAH) for a total amount not to exceed $25,000; and

WHEREAS, additional planning services in the amount of $25,000 are anticipated to be needed for the remainder of the contract term; and

WHEREAS, the term of the contract is from March 21, 2019 through March 20, 2020; and

WHEREAS, in accordance with the Anti Pay-to-Play Legislation, Harbor Consultants Inc. has already submitted to the Township the Political Contribution Disclosure Form, Stockholder Disclosure Certification and Business Entity Disclosure Certification as required; and

WHEREAS, the Finance Director has certified to the availability of funds for the increase of this professional services agreement from account #13-225-00-000-000; and

WHEREAS, said professional services may be retained without competitive bidding pursuant to the Local Public Contracts Law, N.J.S.A. 40A:11-1 et seq.

NOW, THEREFORE BE IT RESOLVED by the Township Council of the Township of Randolph, County of Morris, State of New Jersey, as follows:

The Township hereby increases the awarded amount of the professional services agreement to Harbor Consultants Inc. by $25,000 from $25,000 to $50,000 for Planning Services for the Affordable Housing Program (COAH) for the term of March 21, 2019 through March 20, 2020.
Harbor Consultants Inc. shall be compensated for a total contract amount not to exceed $50,000.
The contract with said firm is for professional services and exempt from the bidding requirements under the Local Public Contracts Law, N.J.S.A. 40A:11-1 et seq.
The award is also subject to compliance with the Equal Employment Opportunity Requirements pursuant to N.J.S.A. 10:5-31 et seq. and N.J.A.C. 17:27 et seq.
The Mayor and Township Clerk, together with all appropriate officers, employees, professionals and staff of the Township, are hereby authorized and directed to take all steps necessary to effectuate the purposes of this Resolution.
It is hereby directed that Notice of Award of this Contract shall be published once in the official designated newspaper of the Township within ten (10) days of the date hereof.
This Resolution shall take effect immediately.

CERTIFICATION OF AVAILABILITY OF FUNDS

Dated: July 25, 2019

As required by N.J.S.A. 40A:4-57, N.J.A.C. 5:30-14.5, and any other applicable requirement, I, Darren Maloney, Director of Finance for the Township of Randolph, have ascertained that funds will be available in the Housing Trust Fund to amend an existing contract with Harbor Consultants for COAH planning services, per its proposal to the Township.

Darren Maloney
Chief Financial Officer
Budget Account: 13-225-00-000-000 (not to exceed $25,000)

Councilwoman Veech made a motion to approve the Combined Action Resolutions. Councilman Forstenhausler seconded the motion, and the following roll call vote was taken:

AYES:
Councilman Forstenhausler
Councilman Nisivoccia
Councilwoman Potter (ABSTAIN for #21, R-204-19)
Councilman Tkacs
Councilwoman Veech
Mayor Loveys

NAYS: None

ABSENT: Deputy Mayor Carey

I. UPCOMING EVENTS

Library Music Event—The FrostKings, Monday, July 29 at 7:00 p.m.
VFW Picnic, Saturday, August 3 from 12:00 p.m. - 4:00 p.m. at the Freedom Park Pavilion, Millbrook Avenue
Senior Softball Barbeque and Awards Ceremony, Tuesday, August 13 at 12:30 p.m. at Brundage Park
Historical Society Event—Peach Festival, Sunday, August 18 at the Randolph Museum, Millbrook Avenue
Historical Society Event—Randolph Reminisces, Monday, August 19 at the Randolph Museum, Millbrook Avenue
Senior Picnic, Tuesday, September 10 from 11:30 a.m. - 2:30 p.m. at Brundage Park; RSVP to .(JavaScript must be enabled to view this e-mail address)
Randolph Area Chamber of Commerce Monthly Networking Luncheon, Thursday, September 19 at LaStrada Restaurant from 11:40 a.m. - 1:15 p.m.
Randolph Museum—Pathways of History Weekend, Saturday, September 21 from 10:00 a.m. - 4:00 p.m. and Sunday, September 22 from 12:00 p.m. - 4:00 p.m. at the museum, 630 Millbrook Avenue
Added—National Night Out, Tuesday, August 6 from 5:00 p.m. - 9:00 p.m. at Mennen Sports Arena

J. OPEN TO THE PUBLIC

Seeing no one from the public, the public portion was closed.

K. COUNCIL COMMENTS

Councilman Forstenhausler attended the Wildlife Committee meeting; the upcoming deer hunt was discussed.

Councilman Forstenhausler attended the NJDOT meeting which was previously discussed.

Councilman Forstenhausler asked for confirmation that the container ordinance was in effect. Manager Mountain explained that the ordinance was adopted, and it’s currently in the estoppel period, the 20 day period which allows for appeals. Councilman Forstenhausler noticed that there was a large, white container on a residential property on Calais Road, opposite the library. Manager Mountain replied that someone would take a look at it, and advise the resident of the ordinance.

Councilman Nisivoccia had no meetings since the last Council meeting. He commended Russ Newman and Steve Eisenstein on the improvements at the Randolph Lake Beach; the staff and facilities are great.

Councilwoman Veech attended the Trails Committee meeting; there are still some items to install on the trails as part of the wayfaring project. The trail maps and educating the residents about the trails and the information available online were discussed. They also discussed the Friends of Randolph Trails; they need to determine projects and what they would like the group to do. The dog park was also discussed.

Councilman Veech asked about the status of Box Car for commuters. Manager Mountain replied that he spoke with TransOptions and they contacted Box Car. Box Car is still interested; TransOptions will talk to and meet with with the Manager, but they aren’t ready just yet. Manager Mountain will follow up with them to plan a discussion for the fall.

Councilman Tkacs attended the Planning Board meeting; there were just some minor resolutions.

Councilwoman Potter reported that the Time Capsule committee met and discussed action items.

Councilwoman Potter and Mayor Loveys met with the new Morris County Director of Human Services, Sharon Yoo. They discussed mental health and human services resources. The County currently uses the HOPE ONE vehicle as an outreach service to connect with Morris County residents in need of mental health resources. Councilwoman Potter and Mayor Loveys advocated for the possibility of a virtual navigation option for residents available on smart phones.

L. EXECUTIVE SESSION

There was no Executive Session.

M. ADJOURNMENT

Councilwoman Veech made a motion to adjourn the meeting at 9:15 p.m. Councilman Forstenhausler seconded the motion, and the following roll call vote was taken:

AYES:
Councilman Forstenhausler
Councilman Nisivoccia
Councilwoman Potter
Councilman Tkacs
Councilwoman Veech
Mayor Loveys

NAYS: None

ABSENT: Deputy Mayor Carey