All meeting minutes posted on the township website are unofficial minutes. Official copies of minutes may be obtained from the township clerk.

Minutes: July 30, 2015

A. OPENING OF WORK SESSION MEETING

1. Call to Order

A regular meeting of the Randolph Township Council was called to order at 7:00 p.m. by Mayor Veech. This meeting is held pursuant to the New Jersey Open Public Meetings Act. Adequate notice of the meeting has been provided by posting written notice of the time, date, location, and to the extent known, the agenda of the meeting in Randolph Township. This notice was posted on the bulletin board within Town Hall, it was filed with the Township Clerk, and it was provided to those persons or entities requesting notification. Notice was also provided to the Randolph Reporter and the Morris County Daily Record on December 19, 2014, by emailing them the annual resolution adopted by the Council on December 4, 2014. The annual resolution, which included this meeting date, was advertised in the Randolph Reporter, the official newspaper of the Township of Randolph, and the Daily Record on December 24, 2014.

2. Roll Call

PRESENT:
Councilwoman Carey
Councilman Forstenhausler
Councilman Guadagno
Councilman Loveys
Councilman Napoliello
Deputy Mayor Hirniak
Mayor Veech

Also present: Township Manager Mountain, and Keli Gallo from the Law Office of Edward Buzak.

3. Pledge of Allegiance

Mayor Veech led the Pledge of Allegiance.

B. PRESENTATIONS/PROCLAMATIONS

1. Recognition—Fire Department Training Graduates

Mayor Veech introduced Chief Cohrs to present the graduates.

Chief Cohrs introduced the two graduates of the Morris County Fire Academy, Lou Ranucci and Adam VanAmterp. The Chief provided the background for each of the graduates. Lou Ranucci completed Firefighter II and Adam VanAmterp completed Firefighter I in the spring of 2015.

Mayor Veech congratulated and thanked the two graduates on behalf of the Council.

2. Water Master Plan

Manager Mountain introduced Carol Walczyk from Hatch Mott MacDonald, the consultant for the Water System Master Plan. He explained that Ralph Carchia, the Engineering Department’s key point person on the project, was also in attendance. The Council’s Infrastructure Workgroup worked closely with the team to complete the draft which was distributed to the Council.

Carol Walczyk presented the following overview:

• Township distribution system (24,000), private wells (1,300), and Township of Dover (860)
• All township water purchased from MCMUA
• 7 pressure zones
• 10 pressure regulating valves
• 1 water storage tank
• 1 pumping station
• 700,000 ft of water mains

Carol Walczyk reviewed the present and future water system demands, the water system expansion, information on private wells and hydraulic analysis, regulatory compliance, and provided the following recommended improvements:

• PRV improvements
• Booster pumping system for Tamari Court/Floral Drive/Sweetwood Drive areas
• Water main improvements
• Master water meter at CCM

Mains:

• 2900 ft 8", Route 10 from Mountainside Dr. to Lot 135
• 7000 ft 12" in Sussex Tpke.
• 4500 ft 12" through CCM from Route 10 to Center Grove Rd.
• 500 ft 10" in Morris Tpke. Between Dover Chester & Carrell Rd.
• Clean and line 18,720 ft of 6" mains in Dogwood Trail, Hilltop Drive, Center Road, Highview Terrace, Valley Drive
• Extend & loop 3400 ft 8" in Old Shunpike, Jason Lane, Nuko Terrace, Harvey Terrace, Carellen Place
• Replace 2860 ft of 8" with 12" in Merrimac Rd, Georgian Rd, Johnson Place

Summary:

• Improvements recommended in 2002 Master Plan completed
• Additional modifications recommended to improve fire flow and pressure
• Existing water supply adequate for current and future average daily demand
• Existing water supply inadequate to meet current and future peak daily demand:
  • Encourage conservation
  • Leak detection program
  • Careful evaluation and prioritization of new connections

Councilman Loveys asked for clarification on the definition of water system expansion. Ms. Walczyk explained that it means adding customers to the existing system, either by adding a water main or connecting customers to an existing water main.

There was discussion on the peak day and average water system demands versus the contracted amount from the MCMUA.

Manager Mountain explained that some of the recommendations are already in progress or are a part of the township’s financial plan. He explained that once the Council and township are satisfied with the plan, the next step is to collectively take the recommendations and work to develop a long range plan that makes financial sense. The Manager explained that it’s more than just identifying the problem, it’s also looking at how to get approval for expansion.

There was discussion on the areas needing water supply for firefighting.

There was a short discussion on the recent water main breaks in the Shongum area, suggested reasons for why they happened, and the service improvements.

Councilman Guadagno thanked his fellow Infrastructure Workgroup members, Councilman Napoliello and Councilman Forstenhausler, as well as Manager Mountain, Carol Walczyk, Darren Carney, and Ralph Carchia for doing a great job on the plan. He was pleased with the plan, and that it also included upgrading the older sections of the township.

Manager Mountain explained that if Council members had questions prior to the meeting in September, they could forward them to him and he could get an answer in order to ensure everyone’s satisfaction with the plan.

3. Fibrodysplasia Ossificans Progressiva (FOP) Awareness Initiative

Mayor Veech explained that she had received an email from Gary White who, since 2002, has been meeting with all 562 of the municipalities in New Jersey. To date, he has received a proclamation or resolution from 430 of the municipalities. Mr. White is trying to raise awareness of FOP.

Deputy Mayor Hirniak read the following proclamation:

WHEREAS, FOP is a disorder in which muscle tissue and connective tissue, such as tendons and ligaments, are gradually replaced by bone, forming bone outside the skeleton that constrains movement and causing loss of mobility, as well as difficulty speaking and eating; and

WHEREAS, this disorder afflicts children and young adults across the Country and in the State including William Hayes, a Chester Township resident who is now entering his Junior year at Mendham High School; and

WHEREAS, research has been ongoing at the University of Pennsylvania, where the gene that causes FOP was discovered in 2006, and trials are currently underway for a possible drug treatment; and

WHEREAS, there is a great need to raise awareness regarding FOP and efforts to support on-going research of the disorder.

NOW, THEREFORE, I, Joanne Veech, Mayor of the Township of Randolph, on behalf of the Council and citizens of Randolph, would like to join with other New Jersey mayors and communities who have come together to acknowledge this horrific disease and express their support of the FOP Awareness Initiative.

C. OPEN TO THE PUBLIC

Seeing no one from the public, the public portion was closed.

D. MANAGER’S REPORT

Manager Mountain reported the following:

• Road Resurfacing—program is moving along; eight roads have been completed to date, with the remaining ten roads hoping to be completed within the next 7-14 days. Tilcon is working on the milling and paving of the roads. Two roads needed additional work which was identified after the roads were milled.
• Shongum Mountain Firehouse—renovation project is moving along well, it is on budget and expect to be on time with the completion in mid-September.
• Retaining Wall Project—preconstruction meeting with the contractor is scheduled for August 11th. The tree work has been done; it was done through the Morris County Co-Op. Additional tree work on the Sprung property will be in conjunction with the grading work. The contractor estimates the project should be completed by the end of September. Once the project is completed, the Council will take a tour to see how it came out. The Manager has Paul Ferriero working on an assessment to make recommendations for the next year’s cycle of the project.
• Cell Tower—the bid package is being completed; it has been reviewed by Purchasing Agent Liz Crescibene, and attorney Tiena Cofoni from Ed Buzak’s office. The package is anticipated to be out in the next week to ten days, with results in by the end of September for an award in the fall. This would allow the successful bidder to prepare plans for the Planning Board, and hopefully begin construction by the summer of 2016.
• Sussex Turnpike Water Line—scheduled for a preconstruction meeting either the end of the week of August 10th or early the following week. Paul Ferriero and Ralph Carchia are working to coordinate with the utilities and the contractor to resolve any issues before the preconstruction meeting. They are also talking to Morris County because what their contractor does on the road improvement project affects the township’s project. The project is expected to be completed in November.
• Sussex Turnpike Preconstruction Meeting—it became clear from the meeting that there is still a lot of work to be done between the county officials, their project manager, the utility companies, and their contractor. The Manager had hoped to provide a staging plan and a firm schedule of when to expect work to start, but that was not accomplished in the meeting. Paul Ferriero and Ralph Carchia will follow up with County Engineer, Chris Vitz, with the township’s recommended actions to get all the parties together and in agreement with what needs to be done.
• The Manager introduced and welcomed Glen Sherman, the new Tax Assessor, replacing Barbara Gothie. He explained Mr. Sherman’s experience in the field.

E. APPROVAL OF MEETING MINUTES

1. Authorizing Approval of 2015 Regular Meeting Minutes for June 4, June 16, June 30, and July 9

Councilman Forstenhausler made a motion to approve the 2015 Regular Meeting Minutes for June 4, June 16, June 30, and July 9. Councilman Guadagno seconded the motion, and the following roll call vote was taken:

AYES:
Councilwoman Carey (abstained for June 16 minutes)
Councilman Forstenhausler
Councilman Guadagno
Councilman Loveys
Councilman Napoliello (abstained for June 16 minutes)
Deputy Mayor Hirniak
Mayor Veech

NAYS: None

F. COMBINED ACTION RESOLUTIONS

Item #1, R-157-15, was pulled until later in the meeting after the funding Ordinance was approved.

Items #2 & 17, bonds totaling $15,380,000: Manager Mountain explained that these are in preparation for a bond sale. Item #2, R-195-15, is for the approval of the form. Item #17, R-210-15, provides details as to the components that are being combined into a single issue, and where those components are coming from. These were already approved Ordinances, the Council would be approving the combination of them into an aggregate that can be put out for sale as part of the bond sale on August 27.

Item #3, refund tree bond: Darren Carney explained that once the resident replaced trees that were removed, the bond is returned.

Item #5, Authorizing the request from NJDOT for six month extension: Councilman Loveys asked if NJDOT typically grants the extension request, and if not, what would happen if they reject it. Manager Mountain responded that the NJDOT has already basically said they would accept it; however, if they were to reject it, the township would protest it.

Councilman Guadagno made a motion to accept the Combined Action Resolutions, with the exception of R-157-15. Deputy Mayor Hirniak seconded the motion, and the following roll call vote was taken:

AYES:
Councilwoman Carey
Councilman Forstenhausler
Councilman Guadagno
Councilman Loveys
Councilman Napoliello
Deputy Mayor Hirniak
Mayor Veech

NAYS: None

1. Awarding a Contract for the Purchase of 1 New, Unused 2015 or Newer 4-Ton Diesel-Fired Asphalt Trailer (Hot Box) from H.A. DeHart & Sons—$38,760.00

R-157-15—PULLED UNTIL LATER IN MEETING

2. Determining the Form and Other Details of $15,380,000 General Obligation Bonds of the Township of Randolph and Providing for Their Sale

R-195-15

BE IT RESOLVED BY THE TOWNSHIP COUNCIL OF THE TOWNSHIP OF RANDOLPH AS FOLLOWS:

Section 1. The $15,380,000 principal amount of bonds of the Township of Randolph, a municipal corporation of the State of New Jersey (the “Township”) referred to and described in the resolution adopted on July 30, 2015 and entitled “RESOLUTION PROVIDING FOR THE COMBINATION OF CERTAIN ISSUES OF BONDS OF THE TOWNSHIP OF RANDOLPH INTO A SINGLE ISSUE OF BONDS AGGREGATING $15,380,000 IN PRINCIPAL AMOUNT” (the “Combination Resolution”), shall be issued as general obligation bonds (the “General Obligation Bonds”). The General Obligation Bonds shall mature on September 1 in each of the years and principal amounts as follows:

The General Obligation Bonds maturing on or after September 1, 2026 are redeemable at the option of the Township in whole or in part on any date on or after September 1, 2025 at a redemption price equal to the principal amount thereof, plus accrued interest to the date fixed for redemption in accordance with the procedure set forth in the General Obligation Bonds. The General Obligation Bonds shall be issued with one certificate for each of the 21 maturities, and shall be numbered GO-1 to GO-21.

Section 2. The General Obligation Bonds are collectively referred to as the “Bonds.”

Section 3. The Bonds will be issued in fully registered form. Both principal of and interest on the Bonds will be payable in lawful money of the United States of America. Each certificate will be registered in the name of Cede & Co., as nominee of The Depository Trust Company, New York, New York (“DTC”), which will act as securities depository (the “Securities Depository”). The certificates will be on deposit with DTC. DTC will be responsible for maintaining a book-entry system for recording the interests of its participants and the transfers of the interests among its participants. Individual purchases may be made in multiples of $1,000 thereof through book-entries made on the books and the records of DTC and its participants. The Bonds will bear interest payable on March 1, 2016 and semiannually thereafter on the 1st days of the March and September in each year until maturity at the rate or rates per annum in accordance with the notice of sale authorized herein. The principal of and the interest on the Bonds will be paid by the Township to the registered owners of the Bonds as of February 15 and August 15 next preceding the date of such payments (the “Record Dates”). The Bonds shall be executed by the manual or facsimile signatures of the Township’s Mayor and its Chief Financial Officer, under the official seal affixed, printed, engraved or reproduced thereon and attested by the manual signature of its Clerk.

Section 4. The Bonds shall be substantially in the following form with such additions, deletions and omissions as may be necessary for the Township to conform with the requirements of DTC:

REGISTERED NUMBER GO-___
REGISTERED $_____________

UNITED STATES OF AMERICA
STATE OF NEW JERSEY
TOWNSHIP OF RANDOLPH
GENERAL OBLIGATION BOND

DATE OF ORIGINAL ISSUE: September __, 20__
MATURITY DATE:
INTEREST RATE PER ANNUM:
CUSIP No.:

TOWNSHIP OF RANDOLPH, a municipal corporation of the State of New Jersey (the “Township”), hereby acknowledges itself indebted and for value received promises to pay to CEDE & CO. on the Maturity Date specified above, upon presentation and surrender of this Bond, the principal sum of __________________ DOLLARS ($______), and to pay interest on such sum from the Date of Original Issue of this Bond until it matures at the Interest Rate Per Annum specified above on March 1, 2016 and semiannually thereafter on the 1st days of March and September in each year until maturity. Interest on this Bond will be mailed by the Township to the registered owner of this Bond (the “Registered Owner”) as of the February 15 and August 15 next preceding the date of such payments. Principal of this Bond and redemption price, if any, when due, shall be paid to the Registered Owner upon presentation and surrender thereof to the Township or paying agent.

No transfer of this Bond shall be valid unless made on the registration books of the Township and by surrender of this Bond (together with a written instrument of transfer satisfactory to the Township duly executed by the Registered Owner or by his or her duly authorized attorney) and the issuance of a new bond or bonds in the same form and tenor as the original bond except for the differences in the name of its Registered Owner and the denominations. The owner of any bond or bonds may surrender same (together with a written instrument of transfer satisfactory to the Township duly executed by the Registered Owner or by his or her duly authorized attorney), in exchange for an equal aggregate principal amount of bonds of any authorized denominations.

The bonds maturing on or after September 1, 2026 are redeemable at the option of the Township in whole or in part on any date on or after September 1, 2025 at a redemption price equal to the principal amount thereof, plus accrued interest to the date fixed for redemption.

Notice of redemption shall be given by mailing by first class mail in a sealed envelope with postage prepaid to the registered owners of the bonds not less than 30 days, nor more than 60 days, prior to the date fixed for redemption, at their respective addresses as they last appear on the registration books kept for that purpose by the Township or a duly appointed bond registrar. If the Township determines to redeem a portion of the bonds prior to maturity, such bonds shall be selected by such method as the Township, shall determine.

If notice of redemption has been given as provided herein, the bonds or the portion thereof called for redemption shall be due and payable on the date fixed for redemption at the redemption price, together with accrued interest to the date fixed for redemption. Interest shall cease to accrue on the bonds after the date fixed for redemption and no further interest shall accrue beyond the redemption date.

This Bond is one of an authorized issue of bonds issued pursuant to the Local Bond Law of the State of New Jersey and a resolution of the Township adopted on July 30, 2015 and entitled “RESOLUTION PROVIDING FOR THE COMBINATION OF CERTAIN ISSUES OF BONDS OF THE TOWNSHIP OF RANDOLPH INTO A SINGLE ISSUE OF BONDS AGGREGATING $15,380,000 IN PRINCIPAL AMOUNT” (the “Authorization Proceedings”).

The full faith and credit of the Township are hereby irrevocably pledged for the punctual payment of the principal of and the interest on this Bond according to its terms.

It is hereby certified and recited that all conditions, acts and things required by the constitution or the statutes of the State of New Jersey to exist, to have happened or to have been performed precedent to or in the issuance of this Bond, exist, have happened and have been performed, and that the issue of bonds of which this is one, together with all other indebtedness of the Township, is within every debt and other limit prescribed by such constitution or statutes.

IN WITNESS WHEREOF, the Township has caused this Bond to be executed in its name by the manual or facsimile signatures of its Mayor and its Chief Financial Officer, its corporate seal to be affixed hereto and attested by the manual signature of its Clerk, all as of the Date of Original Issue as specified above.

Section 5. The Bonds shall be sold by electronic bids via PARITY on August 27, 2015 at 11:30 a.m. by the Chief Financial Officer in accordance with the Notice of Sale authorized herein. The Township’s Clerk is hereby directed to arrange for the publication of the Notice of Sale in the form provided herein in the Daily Record and to arrange for the publication of the Summary of Notice of Sale in the form provided herein in The Bond Buyer, a financial newspaper published and circulating in the City of New York, New York, such publications to be not less than 7 days prior to the date of sale. Pursuant to N.J.S.A. 40A:2-34, the Township hereby designates its Chief Financial Officer as the financial officer to sell and award the Bonds in accordance with the Notice of Sale authorized herein, and such financial officer shall report in writing the results of the sale to the Township’s governing body as required by law.

Section 6. The Notice of Sale shall be substantially in the following form:

TOWNSHIP OF RANDOLPH, NEW JERSEY
NOTICE OF SALE OF $15,380,000 GENERAL OBLIGATION BONDS
(BOOK-ENTRY BONDS) (PARITY BID)

ELECTRONIC BIDS VIA PARITY will be received by the Chief Financial Officer of the Township of Randolph, a municipal corporation of the State of New Jersey (the “Township”) at the offices of the Township, 502 Millbrook Avenue, Randolph, New Jersey 07869, on August 27, 2015 until 11:30a.m., at which time they will be publicly announced for the purchase of the following bonds of the Township due on September 1 in each of the years and principal amounts as follows (the “Bonds”):

To the extent any instructions or directions set forth in PARITY conflict with this Notice of Sale, the terms of this Notice of Sale shall control. For further information about PARITY, potential bidders may contact i-Deal LLC at 40 West 23d Street, 5th Floor, New York, New York 10010, Telephone No. (212) 404-8102.

All bidders for the Bonds must be participants of The Depository Trust Company, New York, New York (“DTC”) or affiliated with its participants. The Bonds will be issued in book-entry form only, in the form of one certificate for the principal amount of Bonds of each series maturing in each year and will be payable as to both principal and interest in lawful money of the United States of America. Each Bond will be registered in the name of Cede & Co., as nominee of DTC, which will act as securities depository. The Bonds will be on deposit with DTC.

The Bonds will be dated the date of delivery and will bear interest at the rate or rates specified by the successful bidder therefore in accordance herewith, payable on March 1, 2016 and semiannually thereafter on the 1st days of March and September in each year until maturity to the registered owner of the Bonds as of the February 15 and August 15 next preceding each interest payment date. Principal on the Bonds and redemption price, if any, when due, shall be paid to the registered owners of the Bonds upon presentation and surrender thereof to the Township or paying agent.

The bonds maturing on or after September 1, 2026 are redeemable at the option of the Township in whole or in part on any date on or after September 1, 2025 at a redemption price equal to the principal amount thereof, plus accrued interest to the date fixed for redemption.

Notice of redemption shall be given by mailing by first class mail in a sealed envelope with postage prepaid to the registered owners of the bonds not less than 30 days, nor more than 60 days, prior to the date fixed for redemption, at their respective addresses as they last appear on the registration books kept for that purpose by the Township or a duly appointed bond registrar. If the Township determines to redeem a portion of the bonds prior to maturity, such bonds shall be selected by such method as the Township, shall determine.

If notice of redemption has been given as provided herein, the bonds or the portion thereof called for redemption shall be due and payable on the date fixed for redemption at the redemption price, together with accrued interest to the date fixed for redemption. Interest shall cease to accrue on the bonds after the date fixed for redemption and no further interest shall accrue beyond the redemption date.

Each proposal submitted must name the rate or rates of interest per annum to be borne by the Bonds and the rate or rates named must be multiples of 1/8 or 1/20 of 1%. Not more than one rate may be named for bonds of the same maturity. There is no limitation on the number of rates that may be named. If more than one rate of interest is named, no interest rate named for any maturity may be less than the interest rate named for any prior maturity. Each proposal submitted must state the purchase price, which must be not less than the par amount of the Bonds to be delivered plus any premium. The Bonds will be awarded to the bidder on whose bid the total loan may be made at the lowest net interest cost (the “Purchaser”). Such net interest cost shall be computed, as to each bid, by adding to the total principal amount of the Bonds offered for sale the total interest cost to maturity in accordance with such bid and by deduction therefore of the amount of the premium, if any, bid. No proposal shall be considered that offers to pay an amount less than the principal amount of the Bonds offered for sale or under which the total loan is made at an interest cost higher than the lowest net interest cost to the Township under any legally acceptable proposal.

The right is reserved to reject all bids, and any bid not complying with the terms of this notice will be rejected.

A Good Faith Deposit (the “Deposit”) in the amount of $307,600 is required for each bid to be considered. The Deposit may be in the form of either: (i) a certified, treasurer’s or cashier’s check payable to the order of “Township of Randolph”; or (ii) a wire transfer of immediately available funds in accordance with the instructions set forth herein.

If a certified, treasurer’s or cashier’s check is used, it must be received by the Township c/o Darren Maloney, Chief Financial Officer, Township of Randolph, 502 Millbrook Avenue, Randolph, New Jersey 07869 no later than 11:00a.m. on August 27, 2015.

If a wire transfer is used, bidders must contact the Chief Financial Officer via Telephone No. (973) 989-7064, or email to .(JavaScript must be enabled to view this e-mail address), no later than 11:00 a.m. on August 26, 2015 to obtain the Township’s wire instructions. The wire transfer for the Deposit must be received and confirmed received by the Township no later than 11:00 a.m. on August 27, 2015. No interest on the Deposit will accrue to the Purchaser.

Certified, treasurer’s or cashier’s checks or a wire transfer for the Deposit will be returned to the unsuccessful bidders. The unsuccessful bidders must advise the Township, via email to .(JavaScript must be enabled to view this e-mail address), where to return the checks or wire transfer of the Deposit no later than 1:00 p.m. on August 27, 2015.

Award of the Bonds to the successful bidder or rejection of all bids is expected to be made within 2 hours after opening of the bids, but such successful bidder may not withdraw its proposal until after 2:00 p.m. of the day of such bid-opening and then only if such award has not been made prior to the withdrawal.

The Bonds will be delivered within 30 days of the date of sale at the law firm of Kraft & Capizzi, LLC, 505 Thornall Street, Suite 206, Edison, New Jersey 08837 (“Bond Counsel”) or at such other place as may be agreed upon with the successful bidder. PAYMENT FOR THE BONDS AT THE TIME OF ORIGINAL ISSUANCE AND DELIVERY SHALL BE BY WIRE IN IMMEDIATELY AVAILABLE FUNDS.

The Purchaser at its option may refuse to accept the Bonds if prior to their delivery any change in the Internal Revenue Code of 1986, as amended (the “Code”) shall provide that the interest thereon is includable or shall be includable in gross income at a future date for federal income tax purposes. In such case the Deposit shall be returned and the Purchaser will be relieved of its contractual obligations arising from the acceptance of its proposal.

If the Bonds qualify for issuance of any policy of municipal bond insurance, the Purchaser may, at its sole option and expense, purchase such insurance. Any failure of the Bonds to be so insured shall not in any way relieve the Purchaser of its contractual obligations arising from the acceptance of its proposal for the purchase of the Bonds.

It is anticipated that CUSIP identification numbers will be printed on the Bonds. The CUSIP Service Bureau charge for the assignment of the numbers shall be the responsibility of and shall be paid for by the Purchaser.

The obligation hereunder to deliver and to accept the Bonds shall be conditioned on the availability and the delivery, at the time of delivery of the Bonds, of the approving opinion of Bond Counsel, which will be furnished without cost to the successful bidder, such opinion to be substantially in the form set forth in the Official Statement distributed in preliminary form in connection with the sale of the Bonds and certificates in form satisfactory to that law firm evidencing the proper execution and delivery of the Bonds, the receipt of payment therefore, the compliance with the requirements of the Code necessary to preserve tax exemption, the completeness and accuracy of the information contained in the Preliminary Official Statement and the Official Statement, and the absence of litigation pending or (to the knowledge of the signer or signers thereof) threatened affecting the validity of the Bonds. A copy of the approving opinion will be attached to the Bonds.

The Bonds are subject to the requirements of Rule 15c2-12 adopted by the United States Securities and Exchange Commission pursuant to the Securities Exchange Act of 1934 (“Rule 15c2-12”) with respect to Secondary Market Disclosure. The Township will execute and deliver at closing an undertaking, in a form approved by Bond Counsel, to provide Secondary Market Disclosure as set forth in Rule 15c2-12.

The Township has authorized the distribution of a Preliminary Official Statement deemed final for purposes of Rule 15c2-12. The final Official Statement will be delivered to the Purchaser within 7 business days following the sale of the Bonds.

The Purchaser will be required to certify the initial offering prices to the public (excluding bond houses and brokers) at which a substantial amount of the Bonds of each maturity were sold.

__________________________________
Darren Maloney
Chief Financial Officer

Section 7. The Summary of Notice of Sale for the Bonds shall be substantially in the following form:

SUMMARY OF NOTICE OF SALE
TOWNSHIP OF RANDOLPH, NEW JERSEY
$15,380,000 GENERAL OBLIGATION BONDS
(BOOK-ENTRY BONDS) (PARITY BID)

Dated Date: September 10, 2015
Bid Date: August 27, 2015 at 11:30 a.m., Award by 2:00 p.m.
Type of Sale: Electronic Bids via PARITY
Interest: Multiple Interest Rates

Maturity Schedule: The Bonds shall mature on September 1 as follows:

Legal Opinion: Kraft & Capizzi, LLC, Edison, New Jersey

Bid Security: Good Faith Check in the amount of $307,600 payable to the “Township of Randolph” or a wire transfer of immediately available funds must be received by the Township prior to the bond sale as provided in the Notice of Sale.

The Preliminary Official Statement, Notice of Sale and other details are available at http://www.i-dealprospectus.com.

Section 8. The Bonds shall have attached thereto a copy of the approving opinion with respect to the Bonds that is to be rendered by the law firm of Kraft & Capizzi, LLC (“Bond Counsel”).

Section 9. Bond Counsel is authorized to arrange for the preparation of the Bonds and the printing of the Official Statement to be prepared by the Township’s officials and Nisivoccia LLP (the “Auditor”). Bond Counsel is also authorized to arrange for the distribution of the Preliminary Official Statement on behalf of the Township to those financial institutions that customarily submit bids for such Bonds. The Township’s Mayor and its Chief Financial Officer are authorized to execute any certificates necessary in connection with the distribution of the Official Statement.

Section 10. The Auditor is authorized to apply for a rating on the Bonds from Moody’s Investors Service.

Section 11. The Township hereby covenants that it will comply with any conditions subsequent imposed by the Code in order to preserve the exemption from taxation of interest on the Bonds, including the requirement to rebate all net investment earnings on the gross proceeds above the yield on the Bonds.

Section 12. The Township is hereby authorized to make representations and warranties, to enter into agreements and to make all arrangements with DTC as may be necessary in order to provide that the Bonds will be eligible for deposit with DTC and to satisfy any obligation undertaken in connection therewith.

Section 13. In the event that DTC determines to discontinue providing its service with respect to the Bonds or is removed by the Township, and if no successor Securities Depository is appointed, the Bonds which were previously issued in book-entry form shall be registered in the names of the beneficial owners under the book-entry system. Upon such registration, the beneficial owners will become the registered owners of the Bonds and the following provisions shall apply: (i) the Bonds shall be exchanged for an equal aggregate principal amount of bonds (in any authorized denomination, and in the same maturities of the Bonds) (the “Substitute Bonds”) upon surrender thereof at the office of the Township or the paying agent; (ii) the transfer of any Bonds shall be registered on the books maintained by the Township or the paying agent for such purposes only upon the surrender of the Bonds to the Township or the paying agent, together with duly executed assignments in a form satisfactory to the Township or the paying agent; and (iii) for every exchange or registration of transfer of the Bonds, the paying agent, if any, shall be reimbursed by the Township for any charges required to be paid by the paying agent with respect to any such Substitute Bonds.

Section 14. The Township shall enter into an undertaking to provide Secondary Market Disclosure as set forth in Rule 15c2-12 adopted by the United States Securities and Exchange Commission pursuant to the Securities Exchange Act of 1934. The Chief Financial Officer and the Clerk are authorized to execute the undertaking on behalf of the Township.

Section 15. This resolution shall take effect immediately.

The foregoing resolution was adopted by the following vote:

AYES:
Councilwoman Carey
Councilman Forstenhausler
Councilman Guadagno
Councilman Loveys
Councilman Napoliello
Deputy Mayor Hirniak
Mayor Veech

NAYS: None

3. Refund Tree Bond Posted for Block 93, Lot 38.14 for 29 Heritage Court to Gary Harvey—$800.00

R-196-15

WHEREAS, the Planning and Zoning Department received a tree bond posted by Gary Harvey, 29 Heritage Court, for Block 93, Lot 38.14 in the amount of $800; and

WHEREAS, all requirements have been met and completed.

NOW, THEREFORE, BE IT RESOLVED by the Mayor and Council of the Township of Randolph, County of Morris, State of New Jersey that it is recommended by Darren Carney, Planning and Zoning Administrator that the tree bond in the amount of $800.00 be refunded to Gary Harvey, 29 Heritage Court, Randolph, NJ 07869.

Darren Carney, Planning & Zoning Administrator
Date:

4. Refund Registration for Senior Legion Baseball Program to Preston Green—$390.00

R-197-15

WHEREAS, Preston Green registered his child for Senior Legion Baseball and paid the fee of $ 460.00; and

WHEREAS, his child will not be participating in the Senior Legion Baseball program due to an illness.

NOW, THEREFORE, BE IT RESOLVED by the Mayor and Council of the Township of Randolph, County of Morris, State of New Jersey that it is recommended by Russ Newman, Director of Parks, Recreation and Community Services that $ 390.00 be refunded to Preston Green, 51 Forrest Rd., Randolph, NJ 07869.

5. Authorizing the Request from NJDOT for Six Month Extension for the Award of a Contract for FY 2014 Municipal Aid for Millbrook Avenue Resurfacing Project

R-198-15

WHEREAS, the Township of Randolph has received an FY 2014 municipal aid grant from the NJDOT in the amount of $165,000; and

WHEREAS, the normal time frame by which a contract must be awarded after the grant agreement is 18 months; and

WHEREAS, the deadline for the award is November 29, 2015; and

WHEREAS, the Millbrook Avenue project is designed and involves significant work at the intersection of Everdale Road in order to make the sidewalks compliant with the Americans with Disabilities Act standards; and

WHEREAS, the extra costs for the project, combined with cost overruns due to unforeseeable conditions on other road projects in 2015 have reduced the funds available to complete the project; and

WHEREAS, the Township is prepared to allocate the funds and award a contract in early 2016; and

WHEREAS, the Township is desirous of obtaining an extension for the award of a contract from NJDOT;

NOW, THEREFORE BE IT RESOLVED, by the Mayor and Council of the Township of Randolph, County of Morris, State of New Jersey, that the Township formally requests a six month extension for the award of a contract for the FY 2014 Municipal Aid project for Millbrook Avenue.

6. Authorizing Tax Collector to Credit Account of Block 157, Lot 37 Due to Taxpayer Having Vinyl Siding Charged to Assessment in Error—$162.72

R-199-15

WHEREAS, Block 157 Lot 37, was charged for vinyl siding in error due to the wrong lot indicated on the building permit; and

WHEREAS, the assessor was not aware of this until notified by the taxpayer charged in error after the close of the 2015 tax list, resulting in a increase of tax assessment in the amount of 4,500;

NOW, THEREFORE, BE IT RESOLVED by the Mayor and Council of the Township of Randolph, County of Morris that the Tax Collector is authorized to credit the account of Block 157 Lot 37, 4,500 in assessment for 12 months in the amount of $162.72.

7. Authorizing Crediting the Account of Block 81, Lot 65 in the Tax Year 2015 Due to Disabled Veteran’s Status—$5,624.99

R-200-15

WHEREAS, Block 81 Lot 65, is assessed in the 2015 Tax List for a total of 169,700; and

WHEREAS, the property owner was deemed permanently 100% disabled by the Veteran’s Administration, in December, 2000. The taxpayer purchased a home in Randolph Township on January, 27 of 2015 and made application on February 5, 2015, resulting in a tax-exempt status for 11 months in the amount of $5,624.99 for the 2015 tax year.

NOW, THEREFORE, BE IT RESOLVED, by the Mayor and Council of the Township of Randolph, County of Morris, that the Tax Collector be authorized to credit the account of Block 81 lot 65 for $5,624.99 in the 2015 tax year.

8. Approving the Authorization of an Emergency Expenditure-Contract to Reclamation, LLC for Reclamation of Prince Henry Drive and Huntington Drive—Not to Exceed $79,122.08

R-201-15

WHEREAS, on June 15, 2015, during the routine milling of the pavement on Prince Henry Drive, it was discovered that the base course beneath the top paving was too thin and broken up to support repaving; and

WHEREAS, on June 16, 2015, during the routine milling of the pavement on Huntington Drive, it was discovered that the base course beneath the top paving was too thin and broken up to support repaving; and

WHEREAS, the roads were only marginally passable and degrading on a daily basis; and

WHEREAS, it was not safe for vehicular traffic except slow speed residential traffic to access their homes; and

WHEREAS, the roads would continue to fail until repaired; and

WHEREAS, reconstruction of the roads would involve very substantial time and expense;

WHEREAS, if the roads weren’t repaired immediately, it would affect the public health, safety, and welfare of the general public; and

WHEREAS, Reclamation, LLC could provide the necessary reclamation of Prince Henry Drive and Huntington Drive on an emergency basis; and

WHEREAS, Local Public Contracts Law N.J.S.A. 40A:11-5 permits the award of such emergency services without competitive public bids under such circumstances; and

WHEREAS, the cost of repair for Prince Henry Drive was $42,587.68; and

WHEREAS, the cost of repair for Huntington Drive was $36,534.40; and

WHEREAS, the Township Engineer had notified the Township Purchasing Agent of the emergencies; and

WHEREAS, the Township Manager was satisfied that emergencies existed and authorized the award of the contract to Reclamation, LLC; and

WHEREAS, the Township Council of the Township of Randolph is obligated to ratify emergency purchases and pay for the contracts entered into by the Township in accordance with N.J.S.A. 40A:11-6.

NOW, THEREFORE BE IT RESOLVED, by the Township Council, Township of Randolph, County of Morris, State of New Jersey, that

1. The Township Council of the Township of Randolph hereby affirms that Reclamation, LLC has performed the emergency work required to restore Prince Henry Drive and Huntington Drive to a safe condition; and
2. The Township Council of the Township of Randolph hereby approves the authorization of the expenditure/award of a contract to Reclamation LLC for the reclamation of Prince Henry Drive and Huntington Drive; and
3. The Chief Financial Officer certifies that there are sufficient funds available for award of a contract to Reclamation, LLC for the amount of $79,122.08.

CERTIFICATION OF AVAILABILITY OF FUNDS

Dated: July 30, 2015

As required by N.J.S.A. 40A:4-57, N.J.A.C. 5:30-14.5, and any other applicable requirement, I, Darren Maloney, Director of Finance for the Township of Randolph, have ascertained that funds will be available in the General Capital Fund, Road Overlay Program (Ord. 10-15) to award a contract to Reclamation, LLC for emergency repairs to Prince Henry Drive and Huntington Drive.

__________________________________
Darren Maloney
Chief Financial Officer
Budget Accounts: 04-215-55-969-300 (not to exceed $79,122.08)

9. Cancellation of Outstanding Checks Issued in 2013 and 2014 for the Following: General Account—$511.15, General Capital Fund—$220.75, General Trust—$61.51 and Grant Fund—$250.00

R-202-15

WHEREAS, the attached list of checks issued in 2013 and 2014 are currently outstanding.

WHEREAS, the Finance Department has sent numerous letters with no response; and

WHEREAS; it is recommended by the Finance Director that the checks outstanding from the following accounts be cancelled:

General Account $511.15
General Capital Fund $220.75
General Trust Account $61.51
Grant Fund $250.00

THEREFORE, BE IT RESOLVED by the Mayor and Council of the Township of Randolph, Morris County, New Jersey that the Finance Director be instructed to cancel the attached list of outstanding checks.

10. Authorizing the Execution of an Agreement for Installation of Electric Distribution Facilities with JCP&L Utilizing a Refundable Contribution of $52,758.63

R-203-15

WHEREAS, in connection with the construction of the Butterworth pump station project, the Township of Randolph (“Township”) requires the extension of three phase electrical service down Mt. Pleasant Road to the new transformer bank to feed the Butterworth pump station; and

WHEREAS, in order for Jersey Central Power and Light (“JCP&L”) to extend the three phase electrical service as needed, the Township must enter into an Agreement for Installation of Electric Distribution Facilities with JCP&L; and

WHEREAS, the Township desires to authorize the execution of a certain Agreement for Installation of Electric Distribution Facilities with Jersey Central Power and Light between the Township and JCP&L dated June 25, 2015.

NOW, THEREFORE, BE IT RESOLVED by the Township Council of the Township of Randolph, County of Morris, State of New Jersey as follows:

1. The Township hereby authorizes the execution of a certain Agreement for Installation of Electric Distribution Facilities by and between Jersey Central Power and Light Company and the Township of Randolph dated June 25, 2015.
2. The Mayor and Township Attorney are hereby authorized to review and approve any minor, non-substantive changes in the Agreement for Installation of Electric Distribution Facilities that may result from further review prior to final execution thereof.
3. The Mayor and Township Clerk, together with all other officers, professionals and employees of the Township are hereby authorized and directed to take any and all steps necessary to effectuate the purposes of this Resolution.
4. This Resolution shall take effect immediately.

11. Rejecting the Sole Bid for the Refurbishing of 4 Municipal Vehicles over 15,000 lbs. GVWR as it Exceeded the Cost Estimates and Appropriation for this Service

R-204-15

WHEREAS, the Township of Randolph advertised for the Refurbishing of 4 Municipal Vehicles over 15,000 LBS. GVWR in accordance with Local Public Contracts Law and received bids on July 16, 2015; and

WHEREAS, 1 bid was received; and

WHEREAS, the sole bid was received from the following and for the bid prices listed:

Eastern Surplus & Equipment Co., Philadelphia, PA—Base Bid: $61,200; and

WHEREAS, the Public Works Director and the Purchasing Agent recommend the rejection of the sole bid as it substantially exceeds both the cost estimates and appropriation for this service.

NOW, THEREFORE BE IT RESOLVED, by the Township Council, Township of Randolph, County of Morris, State of New Jersey, that the sole bid for the Refurbishing of 4 Municipal Vehicles over 15,000 LBS. GVWR be rejected as it exceeds the cost estimates and appropriation for this service.

12. Refund Overpayment of 2015 Taxes for Block 143, Lot 2 at 122 High Street to the Estate of Paula Drew—$1,267.89

R-205-15

WHEREAS, Estate of Paula Drew has overpaid 2015 taxes in the amount of $1,267.89, on Block 143, Lot 2, known as 122 High Street; and

WHEREAS, it is recommended by the Tax Collector that this payment be refunded at this time.

NOW, THEREFORE, BE IT RESOLVED, by the Mayor and Council of the Township of Randolph, County of Morris, that the Treasurer be instructed to refund the payment of $1,267.89 to Estate of Paula Drew.

13. Refund Escrow Funds for Block 78, Lot 15 for 588 Route 10 to Michael Patrick Carroll—$825.50

R-206-15

WHEREAS, the Planning and Zoning Department received escrow funds from Michael Patrick Carroll, Esq. for Don Miller, 588 Route 10, Block 78 Lot 15, and in the amount of $2,000.00; and

WHEREAS, the project has been completed and closed out and there are no outstanding payments due.

NOW, THEREFORE, BE IT RESOLVED by the Mayor and Council of the Township of Randolph, County of Morris, State of New Jersey that it is recommended by Darren Carney, Planning and Zoning Administrator the remaining escrow funds in the amount of $825.50 be refunded to Michael Patrick- Carroll, Esq. 54 Mill Road, Morris Plains, NJ 07950.

Darren Carney, Planning & Zoning Administrator
Date:

14. Refund 2015 Tax Overpayment for Block 81.03, Lot 10—15 Rippling Brook Way to Robert/Madelyn Hladik—$4,567.48

R-207-15

WHEREAS, Robert/Madelyn Hladik has overpaid 2015 taxes in the amount of $4,567.48 on Block 81.03, Lot 10, 15 Rippling Brook Way; and

WHEREAS, it is recommended by the Tax Collector that this overpayment be refunded at this time.

NOW, THEREFORE, BE IT RESOLVED, by the Mayor and Council of the Township of Randolph, County of Morris, that the Treasurer be instructed to refund the overpayment of $4,567.48 to Robert/Madelyn Hladik.

15. Refund Outside Tax Sale Certificate for Block 89, Lot 2, 179 Morris Tpke. to Lien Times—$43,761.46

R-208-15

WHEREAS, Outside Tax Sale Certificate #1841 held by Lien Times, assessed to Joseph/Gail Piazza, Block 89, Lot 2, 179 Morris Tpke.; and

WHEREAS, the above mentioned Tax Sale Certificate has been redeemed through the Tax Collector, including principal and interest in the amount of $38,461.46 and premium in the amount of $5,300.00.

NOW, THEREFORE, BE IT RESOLVED, by the Mayor and Council of the Township of Randolph, County of Morris, that the Treasurer be instructed to refund $43,761.46 to Lien Times holder of Tax Sale Certificate #1841.

16. Refund Tree Bond Posted for Block 199, Lot 34.07 at 4 Old Wood Lane North to Michael and Helene Kaiser—$1,000.00

R-209-15

WHEREAS, the Planning and Zoning Department received a tree bond posted by Michael & Helene Kaiser, 4 Old Wood Lane North, for Block 199, Lot 34.07 in the amount of $1,000; and

WHEREAS, all requirements have been met and completed.

NOW, THEREFORE, BE IT RESOLVED by the Mayor and Council of the Township of Randolph, County of Morris, State of New Jersey that it is recommended by Darren Carney, Planning and Zoning Administrator that the tree bond in the amount of $1,000.00 be refunded to Michael & Helene Kaiser, 4 Old Wood Lane North, Randolph, NJ 07869.

Darren Carney, Planning & Zoning Administrator
Date:

17. Providing for the Combination of Certain Issues of Bonds of the Township of Randolph into a Single Issue of Bonds Aggregating $15,380,000 in Principal Amount

R-210-15

BE IT RESOLVED BY THE TOWNSHIP COUNCIL OF THE TOWNSHIP OF RANDOLPH AS FOLLOWS:

Section 1. Pursuant to the provisions of N.J.S.A. 40A:2-26(f), the bonds of the Township of Randolph, a municipal corporation of the State of New Jersey (the “Township”) authorized pursuant to the individual bond ordinances heretofore adopted and described as follows, shall be combined into a single and combined issue of bonds in the principal amount of $15,380,000:

*Average period of usefulness.

Section 2. None of the bonds described herein have been sold or issued. Further, the individual bond ordinances described herein have not been rescinded and remain in full force and effect as authorizations for the respective amounts of bonds described.

Section 3. This resolution shall take effect immediately.

The foregoing resolution was adopted by the following vote:

AYES:
Councilwoman Carey
Councilman Forstenhausler
Councilman Guadagno
Councilman Loveys
Councilman Napoliello
Deputy Mayor Hirniak
Mayor Veech

NAYS: None

18. Liquor License Renewals for the 2015-2016 Season for James Grecco—$4,780

R-211-15

BE IT RESOLVED by the Township Council of the Township of Randolph, Morris County, New Jersey, that the following applications for renewal of alcoholic beverage licenses for the respective premises hereinafter designated, for the 2015-2016 season commencing July 1, 2015 and ending June 30, 2016 be and the same are hereby granted. The fees being as hereinafter listed and the said applicants having complied with all requirements of the Statutes and Rules and Regulations of the Department of Alcoholic Beverage Control:

BE IT FURTHER RESOLVED that the Township Clerk be and is hereby ordered and directed to sign and issue said licenses in the name of the Township of Randolph and to deliver the same to the licensee when receipt is signed by the licensee or the authorized agent to the licensee.

19. Raffle License, Off-Premise 50/50 Roxbury High School Boys Soccer, at the Meadow Wood Manor, 461 Route 10 East, Randolph, NJ on November 19, 2015 from 6:30 p.m. to 10:30 p.m.

20. Raffle License, On-Premise 50/50, Randolph High School Choir and Theater Booster Association (RHSCTBA) at the Randolph High School, 511 Millbrook Avenue, Randolph, NJ on November 16, 2015 from 6:00 p.m. to 10:00 p.m.

21. Raffle License, On-Premise 50/50, Randolph High School Choir and Theater Booster Association (RHSCTBA), at the Randolph High School, 511 Millbrook Avenue, Randolph, NJ on November 12, 2015 from 7:00 p.m. to 10:00 p.m.; November 13, 2015 from 7:00 p.m. to 10:00 p.m.; November 14, 2015 from 1:00 p.m. to 4:00 p.m. and then 7:00 p.m. to 10:00 p.m.

22. Raffle License, On-Premise 50/50, St. Matthew the Apostle Church, 335 Dover Chester Rd., Randolph, NJ on November 14, 2015 from 7:00 p.m. to 10:00 p.m.

23. Social Affairs Permit, St. Matthew the Apostle Church, 335 Dover Chester Rd., Randolph, NJ on November 14, 2015 from 6:30 p.m. to 10:00 p.m.

24. Raffle License, Tricky Tray, Friends of the Randolph Animal Pound, Inc. on October 3, 2015 (Randolph Country Fair) at the Municipal Building, 502 Millbrook Ave., Randolph, NJ from 10:00 a.m. to 4:00 p.m.

25. Raffle License, 50/50, Randolph PTO Council on December 10th at 11:00 a.m. at 25 Schoolhouse Road, Randolph, NJ

26. Raffle License, On-Premise 50/50 RHS Cheerleading Booster Club, at the Randolph High School, 511 Millbrook Ave., Randolph, NJ from 6:30 p.m. to 8:30 p.m. on September 11, 2015, October 2, 2015, and October 9, 2015

G. UPCOMING EVENTS

1. Council Only—VFW Annual Picnic at Pavilion at Freedom Park, August 8 from noon-4 p.m. (RSVP to Jess—ASAP)
2. Council Only—Morris-Essex Tuesday Senior Softball League Barbecue at Freedom Park, Tuesday August 11 from 12:30 p.m.-2:30 p.m. (RSVP to Jess)
3. Randolph Area Chamber of Commerce—Friday Business After Hours, September 11 at the Mt. Freedom Golf Club from 5 p.m.-7 p.m.
4. Signing of Safe Driving Bill by Lieutenant Governor Kim Guadagno at Randolph MVC on August 4 at 10:30 a.m.

H. ORDINANCES: SECOND READING/PUBLIC HEARING

1. Ordinance #15-15: An Ordinance of the Township of Randolph Accepting the Dedication of Block 47, Lots 12.17 and 27.29 Located within the Township of Randolph for Municipal Public Purposes

BE IT RESOLVED that an Ordinance entitled “AN ORDINANCE OF THE TOWNSHIP OF RANDOPLH ACCEPTING THE DEDICATION OF BLOCK 47, LOTS 12.17 AND 27.29 LOCATED WITHIN THE TOWNSHIP OF RANDOLPH FOR MUNICIPAL PUBLIC PURPOSES” be read by title on second reading and a hearing held thereon.

Manager Mountain explained that this is part of the dedication under the Heritage 55 agreement.

OPEN TO THE PUBLIC

Seeing no one from the public, the public portion was closed.

BE IT RESOLVED, that an Ordinance entitled, “AN ORDINANCE OF THE TOWNSHIP OF RANDOPLH ACCEPTING THE DEDICATION OF BLOCK 47, LOTS 12.17 AND 27.29 LOCATED WITHIN THE TOWNSHIP OF RANDOLPH FOR MUNICIPAL PUBLIC PURPOSES” be passed on final reading and that a Notice of Final Passage of said Ordinance be published in the official designated newspaper according to law.

Councilman Loveys asked if Lake Cherokee was part of this dedication. Darren Carney stated that the entirety of Lake Cherokee is included.

Councilman Guadagno made a motion to accept the Ordinance. Councilman Forstenhausler seconded the motion, and the following roll call vote was taken:

AYES:
Councilwoman Carey
Councilman Forstenhausler
Councilman Guadagno
Councilman Loveys
Councilman Napoliello
Deputy Mayor Hirniak
Mayor Veech

NAYS: None

2. Ordinance #16-15: Accepting a Temporary Construction Easement over a Portion of Block 146, Lot 68 on the Official Tax Map of the Township of Randolph from Blair and Lorraine Brooks

BE IT RESOLVED that an Ordinance entitled “AN ORDINANCE ACCEPTING A TEMPORARY CONSTRUCTION EASEMENT OVER A PORTION OF BLOCK 146, LOT 68 ON THE OFFICIAL TAX MAP OF THE TOWNSHIP OF RANDOLPH FROM BLAIR AND LORRAINE BROOKS” be read by title on second reading and a hearing held thereon.

Manager Mountain explained that the Ordinance accepts the temporary construction easement for the third of the three properties associated with the retaining wall project.

OPEN TO THE PUBLIC

Seeing no one from the public, the public portion was closed.

BE IT RESOLVED, that an Ordinance entitled, “AN ORDINANCE ACCEPTING A TEMPORARY CONSTRUCTION EASEMENT OVER A PORTION OF BLOCK 146, LOT 68 ON THE OFFICIAL TAX MAP OF THE TOWNSHIP OF RANDOLPH FROM BLAIR AND LORRAINE BROOKS” be passed on final reading and that a Notice of Final Passage of said Ordinance be published in the official designated newspaper according to law.

Councilman Forstenhausler made a motion to accept the Ordinance. Councilman Guadagno seconded the motion, and the following roll call vote was taken:

AYES:
Councilwoman Carey
Councilman Forstenhausler
Councilman Guadagno
Councilman Loveys
Councilman Napoliello
Deputy Mayor Hirniak
Mayor Veech

NAYS: None

3. Ordinance #17-15: Amending Section 3(a) of Bond Ordinance No. 13-12 Finally Adopted on June 7, 2012 and Section 3(a) of Bond Ordinance No. 12-13 Finally Adopted on June 6, 2013 in Order to Revise the Descriptions Referred to Therein in and by the Township of Randolph

BE IT RESOLVED that an Ordinance entitled “ORDINANCE AMENDING SECTION 3(a) OF BOND ORDINANCE NO. 13-12 FINALLY ADOPTED ON JUNE 7, 2012 AND SECTION 3(a) OF BOND ORDINANCE NO. 12-13 FINALLY ADOPTED ON JUNE 6, 2013 IN ORDER TO REVISE THE DESCRIPTIONS REFERRED TO THEREIN IN AND BY THE TOWNSHIP OF RANDOLPH” be read by title on second reading and a hearing held thereon.

Manager Mountain explained that the Ordinance amends a prior Public Works ordinance for equipment to allow for the purchase of a hotbox for the Public Works Department. This was discussed as part of the Capital planning process.

OPEN TO THE PUBLIC

Seeing no one from the public, the public portion was closed.

BE IT RESOLVED, that an Ordinance entitled, “ORDINANCE AMENDING SECTION 3(a) OF BOND ORDINANCE NO. 13-12 FINALLY ADOPTED ON JUNE 7, 2012 AND SECTION 3(a) OF BOND ORDINANCE NO. 12-13 FINALLY ADOPTED ON JUNE 6, 2013 IN ORDER TO REVISE THE DESCRIPTIONS REFERRED TO THEREIN IN AND BY THE TOWNSHIP OF RANDOLPH” be passed on final reading and that a Notice of Final Passage of said Ordinance be published in the official designated newspaper according to law.

Councilman Guadagno made a motion to accept the Ordinance. Councilman Loveys seconded the motion, and the following roll call vote was taken:

AYES:
Councilwoman Carey
Councilman Forstenhausler
Councilman Guadagno
Councilman Loveys
Councilman Napoliello
Deputy Mayor Hirniak
Mayor Veech

NAYS: None

4. Ordinance #18-15: An Ordinance Accepting a Temporary Construction Easement over a Portion of Block 146, Lot 67 on the Official Tax Map of the Township of Randolph from Joseph and Paula Scali

BE IT RESOLVED that an Ordinance entitled “AN ORDINANCE ACCEPTING A TEMPORARY CONSTRUCTION EASEMENT OVER A PORTION OF BLOCK 146, LOT 67 ON THE OFFICIAL TAX MAP OF THE TOWNSHIP OF RANDOLPH FROM JOSEPH AND PAULA SCALI” be read by title on second reading and a hearing held thereon.

Manager Mountain explained that the Ordinance accepts the temporary construction easement for another of the properties associated with the retaining wall project.

OPEN TO THE PUBLIC

Seeing no one from the public, the public portion was closed.

BE IT RESOLVED, that an Ordinance entitled, “AN ORDINANCE ACCEPTING A TEMPORARY CONSTRUCTION EASEMENT OVER A PORTION OF BLOCK 146, LOT 67 ON THE OFFICIAL TAX MAP OF THE TOWNSHIP OF RANDOLPH FROM JOSEPH AND PAULA SCALI” be passed on final reading and that a Notice of Final Passage of said Ordinance be published in the official designated newspaper according to law.

Councilman Napoliello made a motion to accept the Ordinance. Councilman Guadagno seconded the motion, and the following roll call vote was taken:

AYES:
Councilwoman Carey
Councilman Forstenhausler
Councilman Guadagno
Councilman Loveys
Councilman Napoliello
Deputy Mayor Hirniak
Mayor Veech

NAYS: None

ADDED—COMBINED ACTION RESOLUTION

Councilman Guadagno made a motion to accept Combined Action Resolution, R-157-15. Councilman Loveys seconded the motion, and the following roll call vote was taken:

AYES:
Councilwoman Carey
Councilman Forstenhausler
Councilman Guadagno
Councilman Loveys
Councilman Napoliello
Deputy Mayor Hirniak
Mayor Veech

NAYS: None

3. Awarding a Contract for the Purchase of 1 New, Unused 2015 or Newer 4-Ton Diesel-Fired Asphalt Trailer (Hot Box) from H.A. DeHart & Sons—$38,760.00

R-157-15

WHEREAS, the Township of Randolph advertised for the Purchase of One (1) New, Unused 2015 or Newer 4 Ton Diesel-Fired Asphalt Trailer (Hot Box) project in accordance with Local Public Contracts Law and received bids on May 28, 2015; and

WHEREAS, 2 bids were received; and

WHEREAS, bids were received from the following and for the bid prices listed:

H.A. DeHart & Son, Inc., Thorofare, NJ—Base Bid: $38,760.00;
McGrath Municipal Equipment, Springfield, NJ—Base Bid: $39,673.00; and

WHEREAS, the Public Works Director and the Purchasing Agent recommend the award of the contract to H.A. DeHart & Son, Inc. as the lowest responsive, responsible bidder; and

WHEREAS, the Township of Randolph desires to award a contract for the Purchase of One (1) New, Unused 2015 or Newer 4 Ton Diesel-Fired Asphalt Trailer (Hot Box) to H.A. DeHart & Son, Inc. of Thorofare, NJ.

NOW, THEREFORE BE IT RESOLVED, by the Township Council, Township of Randolph, County of Morris, State of New Jersey, that a contract be awarded to H.A. DeHart & Son, Inc. of Thorofare, NJ for the Purchase of One (1) New, Unused 2015 or Newer 4 Ton Diesel-Fired Asphalt Trailer (Hot Box) project for the price of $38,760.00 per their bid proposal.

CERTIFICATION OF AVAILABILITY OF FUNDS

Dated: July 30, 2015

As required by N.J.S.A. 40A:4-57, N.J.A.C. 5:30-14.5, and any other applicable requirement, I, Darren Maloney, Director of Finance for the Township of Randolph, have ascertained that funds will be available in the General Capital Fund, Various Capital Improvements, Purchase DPW Equipment, (Ord. 13-12 amended by 17-15) and Various Capital Improvements, Purchase DPW Equipment, (Ord. 12-13 amended by 17-15) to award a contract to HA DeHart & Son for a brand new hot box, per its response to a township solicitation for bids.

__________________________________
Darren Maloney
Chief Financial Officer
Budget Accounts: 04-215-55-951-301 (not to exceed $35,798.03)
04-215-55-954-301 (not to exceed $2,961.97)

I. DISCUSSION ITEMS

1. Appointment of Economic Development Committee Member

Councilman Forstenhausler made a motion to appoint John McAndrew III to the Economic Development Committee. Councilwoman Carey seconded the motion, and the following roll call vote was taken:

AYES:
Councilwoman Carey
Councilman Forstenhausler
Councilman Guadagno
Councilman Loveys
Councilman Napoliello
Deputy Mayor Hirniak
Mayor Veech

NAYS: None

Mayor Veech stated that there is an Alternate Member position open on the Board of Adjustment, and asked that the Council members provide any recommendations after the meeting.

J. OPEN TO THE PUBLIC

Seeing no one from the public, the public portion was closed.

K. COUNCIL COMMENTS

Deputy Mayor Hirniak reported that he, Councilman Napoliello, and Councilman Guadagno attended the NJ Natural Gas event for Morris County Officials on July 15th. It was an opportunity to meet officials from the utility as well as from surrounding municipalities; he felt it was beneficial.

Deputy Mayor Hirniak reported that the Wildlife Management Committee met. The meeting was shorter than expected due to a Hunters’ Meeting scheduled the same evening. The discussion regarding ordinances prohibiting the feeding of wildlife on private property did not take place, it was carried to the next meeting at the end of August. Councilman Forstenhausler asked if the type of wildlife would be part of the discussion since many residents have bird feeders in their yards. Deputy Mayor Hirniak stated that there has been an exception for feeding birds in the ordinances that the group has seen.

Deputy Mayor Hirniak also reported that he, Mayor Veech, and Councilwoman Carey are part of the Parks Master Plan Steering Committee with people that are on the Parks and Recreation committees. They have heard back from Brandstetter Carroll with the results of the first round of the survey; the numbers were above what they had expected. The amount of information provided at the meeting was overwhelming; the consultant will refine what the surveys outlined as the concerns of the people. The next meeting will be on August 13; there will be a meeting in September with a public session. Survey results came from: 606 via the website, and 520 via the statistically valid mail survey; the number of surveys was much better than the anticipated return of 300. The meeting in August will be a work session for the Steering Committee and the consultant to refine the report so the Council and the public can have a report in which they can provide further input. Councilman Guadagno suggested the Steering Committee also consider recreational activity outside of the parks, such as bike lanes on roadways.

Councilman Forstenhausler reported that he attended the Safety Committee meeting on July 14. There were several fire injuries from the one fire, a few injuries from the police and DPW. Tom Spring reported at the meeting that there were 23 vehicle accidents/incidents involving township vehicles during the first half of 2015. Councilman Forstenhausler asked for the same information from the first half of 2014 so the two years can be compared. There are no JIF classes scheduled for July.

Mayor Veech reported that she and Manager Mountain had met with two realtors who had called requesting information since one had missed the previous meeting and one had attended, but organized nine other realtors to meet to talk about what can be done better in Randolph from the township and the Board of Education. The realtors explained that when they go to sell a house in Randolph, there are some concerns about the wells and septics, as well as a town center; however, there are positives such as the arts and sports programs, the trails, the restaurants, the day camps, etc. There was discussion with the realtors about creating a brochure about the benefits of living in Randolph.

There was a short break.

L. EXECUTIVE SESSION

WHEREAS, Section 8 of the Open Public Meetings Act, Chapter 231, P.L. 1975 (N.J.S.A. 10:4-12) permits the exclusion of the public from a meeting under certain circumstances; and

WHEREAS, this public body is of the opinion that such circumstances presently exist.

NOW, THEREFORE, BE IT RESOLVED by the Mayor and Council of the Township of Randolph, in the County of Morris, and State of New Jersey, as follows:

1. The public shall be excluded from the remaining portion of the meeting.

2. The general nature of the subject matter to be discussed is as follows:

Teamsters’ Contract
Acquisition of Open Space
FOP Contract Negotiations
Calais Road Farms Agreement

3. As nearly as now can be ascertained, the matter or matters to be discussed at this time will be disclosed to the public at such time and under such circumstances as are prescribed by law.

4. At the conclusion of the Executive Session, the Council may reconvene in public session for the purpose of taking formal action.

Councilman Forstenhausler made a motion to move into Executive Session at 8:30 p.m. Councilman Guadagno seconded the motion, and the following roll call vote was taken:

AYES:
Councilwoman Carey
Councilman Forstenhausler
Councilman Guadagno
Councilman Loveys
Councilman Napoliello
Deputy Mayor Hirniak
Mayor Veech

NAYS: None

Councilman Guadagno made a motion to close the Executive Session at 9:45 p.m. Councilwoman Carey seconded the motion, and the following roll call vote was taken:

AYES:
Councilwoman Carey
Councilman Forstenhausler
Councilman Guadagno
Councilman Loveys
Councilman Napoliello
Deputy Mayor Hirniak
Mayor Veech

NAYS: None

M. ADJOURNMENT

Councilman Guadagno made a motion to adjourn the meeting at 9:45 p.m. Councilman Loveys seconded the motion, and the following roll call vote was taken:

AYES:
Councilwoman Carey
Councilman Forstenhausler
Councilman Guadagno
Councilman Loveys
Councilman Napoliello
Deputy Mayor Hirniak
Mayor Veech

NAYS: None