All meeting minutes posted on the township website are unofficial minutes. Official copies of minutes may be obtained from the township clerk.

Minutes: June 29, 2017

A. OPENING OF REGULAR MEETING

1. Call to Order

A regular meeting of the Randolph Township Council was called to order at 7:00 p.m. by Mayor Carey. This meeting is held pursuant to the New Jersey Open Public Meetings Act. Adequate notice of the meeting has been provided by posting written notice of the time, date, location and to the extent known, the agenda of the meeting in Randolph Township. This notice was posted on the Bulletin Board within Town Hall, it was filed with the Township Clerk, and it was provided to those persons or entities requesting notification. Notice was also provided to the Randolph Reporter and the Morris County Daily Record on December 2, 2016 by emailing them the annual resolution adopted by the Council on December 1, 2016. The annual resolution, which included this meeting date, was advertised in the Randolph Reporter, the official newspaper of the Township of Randolph on December 8, 2016, and the Daily Record on December 6, 2016.

2. Roll Call

PRESENT:
Councilman Guadagno
Councilman Loveys
Councilman Napoliello
Councilman Tkacs
Councilwoman Veech
Deputy Mayor Forstenhausler
Mayor Carey

Also present: Township Manager Mountain, Keli Gallo from the Law Office of Edward Buzak, Freeholder Christine Myers, and Morris County Administrator John Bonanni.

3. Pledge of Allegiance

Mayor Carey led the Pledge of Allegiance.

B. PRESENTATION/PROCLAMATION

1. Rescue Squad—50 Year Anniversary Proclamation

Mayor Carey thanked the members of the squad for coming, and congratulated them on their 50th anniversary.

Councilman Napoliello read the proclamation and presented it to members of the squad:

WHEREAS, the Randolph Rescue Squad was formally established as an independent, non-profit volunteer rescue and first aid association designed solely to serve the entire Township of Randolph in June of 1967; and

WHEREAS, over the years, the area which the Randolph Rescue Squad serves has grown from a small rural community to the third largest municipality in Morris County with a population of over 26,000 residents, which includes homes, apartments, assisted living complexes, group homes, senior housing buildings, six public schools, the County College of Morris, industrial parks, business establishments, shopping areas, a major highway, and a few remaining farms; and

WHEREAS, today, the Randolph Rescue Squad consists of 35 active volunteer members who are highly trained, nationally and state-registered Emergency Medical Technicians certified in Cardio-Pulmonary Resuscitation, who must continue to attend many training classes and pass rigorous tests, as well as keep up with current HIPPA regulations, new equipment, and life saving techniques; and

WHEREAS, the Randolph Rescue Squad provides care at the scene of traffic accidents and on fire calls, athletic fields, along the trails, in our schools, on highways, and in private homes during both life threatening and non-emergency situations, in any kind of weather, and is largely supported by donations received from the residents of Randolph.

WHEREAS, for 50 years the Randolph Rescue Squad has exemplified the highest ideals of volunteer service to our community in Randolph, New Jersey; and

THEREFORE, BE IT RESOLVED, that the members of the Randolph Township Council join with the residents of Randolph in honoring the Randolph Rescue Squad on its 50th Anniversary for its exceptional and exemplary record of volunteer service, and we offer our heartfelt gratitude for its continuing efforts to help people in need in our community.

Randolph Rescue Squad President Bill Stroh thanked the Council members for their support. He commented that Manager Mountain and his predecessor, John Lovell, were big supporters of the squad. He thanked the members of the squad for their work and dedication.

Captain Todd Houston added that the anniversary would not be possible without the dedication and commitment of the volunteers, and the support of the community and the administration of Randolph Township.

C. PRESENTATION OF 2017 MORRIS COUNTY FREEHOLDER BUDGET

1. Presentation—Morris County 2017 Budget by the Budget Subcommittee

Morris County Administrator, John Bonanni, distributed copies of the 2017 Morris County Budget.

Freeholder Christine Myers explained that the freeholders felt that the budget maintained all of the county services, and continued shared services. She stated that they would like to expand, and improve upon, the shared services. The budget also maintained the delivery of critical services, such as schools, roads, railroads, bridges and culverts, buildings and structures, parks, cultural programs, and resource management. The budget is $332M, with $1.5B in ratables, results in a 2017 tax rate of 1.79%, which is about $18 per household. Freeholder Myers explained that the budget is down $8.6M from 2016 due to a state directed accounting change related to state psychiatric facilities.

Freeholder Myers explained that the 2017 increase costs include:

$6.0M for Health Insurance
- 2011 to 2017 average Morris County Health care increase: 4.6%
- 2011 to 2017 average State Health Benefit Plan increase: 8.3%
$2.0M for Anticipated Salary Adjustments
$1.0M for Morris View transition costs
$750K for criminal justice reform
$638K in pension increases
$500K for Countywide EMS program
$229K for State Human Service/Mental Health needs

There were short discussions on the EMS program, as well as the budget for the State Human Service/Mental Health needs.

Freeholder Myers explained the 2017 Capital budget:

Authorized $27M in debt for various capital infrastructure projects, including:
- $7.8M for county road resurfacing and intersection reconstruction projects
- $4.0M for buildings and structure improvements including Criminal Justice Reform
- $2.4M for the design and replacement of bridges
- $2.3M for Law and Public Safety equipment
- $2.2M for educational facilities
- $2.16M for replacement of Public Works equipment
- $1.5M for information technology equipment
Public Safety Services
- Sheriff’s Office
- Office of the Morris Prosecutor’s Office
- County Office of Emergency Management
- Public Safety Training Academy
- 911 Emergency Communication Center
- Office of Health Management
- Juvenile Detention Center
- Youth Shelter
- Medical Examiner’s Office
- Countywide Weights and Measures Service
Planning and Public Works
- Public Works/Shade Tree
- Planning Services
- Mosquito Control

Freeholder Myers explained:

Morris County’s financial strength continues to be recognized through its long standing “AAA” Bond rating from both Standard and Poor’s and Moody’s. Emphasized in their report was that the county:
- Has a prioritized spending plan along with established contingency plans providing ongoing flexibility
- Has a strong long term and contingent liability management process
- Has a multiyear financial plan
- Has a strict adherence to conservative debt management practice
- Continued to emphasize the need for an economic development plan and had a strong economy

Freeholder Myers explained that the focus of the Morris County vision and mission:

To preserve the quality of life
To maintain a caring community
To ensure that a high quality of services are delivered to the municipalities and residents
To drive mutual benefit and shared services
To protect and preserve the quality of life for all of Morris County, ensure the effective, efficient and ethical stewardship of tax dollars, and maintain a strong economy.

Freeholder Myers explained that as part of the strategic county-wide plan approved in May:

A steering committee would be created across the county to determine what to include in the strategic plan, and then communicate with the governing bodies to determine their current and future needs
Establish 4 or 5 critical strategic initiatives, and measure, monitor, and implement them; build a budget and an implementation plan for each
They want to receive input from municipalities as to how they would like to be involved, and also get private citizens involved to develop and implement such a plan; she is leading the initiative from the Freeholders’ perspective

Mr. Bonanni explained the initiative to study the Courthouse Complex:

In the mid-nineties, the state took over the courts, but the facilities and the security were the responsibility of the county
There are 5 or 6 buildings; if the county does not plan for some accommodations, they will be ordered to do so
There is an ongoing $400,000 study which should result in a couple of different scenarios
It does not have the necessary precautions, nor the technology needed today

Councilwoman Veech asked if there were any plans to move the location of the courthouse. Mr. Bonanni and Freeholder Myers explained that it would not likely move, but they are looking into better use of the current buildings, as well as adjacent space.

Councilman Loveys asked when they anticipate the study to be completed. Mr. Bonanni replied that there should be some conceptual drafts in the beginning of September.

Councilman Guadagno commented that he felt the Morris County School of Technology (MCST) is fantastic, how it has grown and changed. He also stated that he hoped the Freeholders were still looking into taking over the budget of the county’s emergency dispatch center because he felt it was another excellent facility. Councilman Guadagno also noted that the trails are great. Freeholder Myers replied that MCST is working very well with CCM; she is also impressed with the strategic plan of CCM and their emphasis on workforce development and other ways to serve the community.

Councilwoman Veech asked for clarification on the direction of shared services. Freeholder Myers replied that the goal is to determine what they can do to ease the burden, and what municipalities would like to see. Manager Mountain added that he has met with the new President of CCM to look at news ways to collaborate.

Councilwoman Veech stated that many years ago, the DOT said they would be working on updating the intersections on Route 10. A couple years ago, there was another meeting, and it is moving slowly. She asked if the county works with the state DOT to help support their projects. Mr. Bonanni replied that the county communicates with the state, but it is not their resources; however, they could follow up with the state. Manager Mountain added that there will soon be a meeting between the township and the DOT. He felt that the DOT staff wants to do it, but it is a matter of finance. The Manager had asked Paul Ferriero to contact the DOT to schedule a meeting.

Councilwoman Veech also stated that she felt Randolph was not represented on the county committees; she felt it would be beneficial to have more Randolph residents involved with those committees. Councilman Guadagno added that Randolph is one of the biggest users of the MUA, yet there is no representative from Randolph; he also felt there should at least be more Randolph representation on the committees that affect the township. Freeholder Myers asked if residents had put their names in and had not been put on committees, or have they not been apprised of the committees and have not submitted resumes. Councilman Guadagno felt the residents were not aware that the boards were available. Councilwoman Veech added that when they did have someone who wanted to be on the board, he did not get on the board. She felt residents and the Council need more education on the timing, and the process. There was some more discussion on the committees, appointments, and length of terms.

Councilman Loveys explained that the county is installing a new road from the intersection at Frelinghuysen School, across West Hanover Avenue, onto the property at Central Park to run parallel to West Hanover Ave. He explained that it eliminated the start line for the cross country track; the cross country usage at Central Park is in the 4,000-6,000 person range between all the schools and programs. This should alleviate the traffic that had been impacting Central Avenue. Mr. Bonanni explained there will be an additional 161 acres added to the inventory once the former Greystone Hospital building is demolished; it will be solely recreational.

D. OPEN TO THE PUBLIC

Judith Stewart of 114 Everdale Road expressed her gratitude for the rescue squad. She also was pleased with the budget presentation by the Freeholders, and with the number of services they provide.

Seeing no one further from the public, the public portion was closed.

E. MANAGER’S REPORT

Manager Mountain reported the following:

Update on Capital projects:

Schuman/Woodland water main extension project—the contractor has been hired, it is scheduled to begin the week of July 5th, the residents have been notified of the project, and its completion is anticipated within a week to ten days.
The final piece of the gravity sewer line on Brookside Road that ties together the eastern side of Mount Freedom for sewer service is scheduled to begin the week of July 5th; this project should take about one week.
The construction of the Water & Sewer pole barn building is complete; the building’s interior and the septic should be completed in July.
Cushing Court outfall repair project has been completed.
The work at the intersection of Millbrook Avenue and Everdale Road is scheduled for July; the DPW and the contractor will be coordinating.
Phase II of the retaining wall project on Everdale Road is nearly complete. Paul Ferriero is starting to design the next phase, which will be part of the 2018 budget.
Calais Park design—the consulting engineer has completed the topographical survey and wetlands delineation. The permit application for the project will be submitted to DEP within the next week. The feedback will provide information on the cost impact, as well as what the steering committee and consultant will need to know in order to make final decisions with respect to the design and phasing of the project. They are currently working on completing the flood plain analysis and the initial concept design plan for the site. The steering committee will be meeting the week of July 10th to review the consultants work to date.
He highlighted the communications work that Janet Pollio and intern, Beth Peter, are providing for the township; some have been subtle changes, and others have been more obvious. Some of the subtle changes have been with the Randolph Quarterly, shifting to more of a newspaper style, as well as using color to some of the articles. He explained that for the next bid adding colors to the print process would also be included to emphasize the articles. The social media venues, Facebook and Twitter, have been more active with events and road closings, etc. An Instagram account has been started for posting events, such as the Freedom Festival, as they happen. He commended Janet and Beth for their work and creativity.

Councilman Loveys clarified that the township is still not interactive with the public via social media. Manager Mountain explained that the policy with Facebook is that the township does not respond directly to comments; however, if there are many comments on a particular issue, the township will post a general narrative. He explained that the general response has been effective in eliminating false information or rumors.

Deputy Mayor Forstenhausler asked if there were water issues, as far as leaks and the water main, in the Dover Hills section. Manager Mountain replied that there had been that week. Deputy Mayor Forstenhausler stated that he had heard the water mains were the old style, and asked if that was something that would be addressed long-term. The Manager explained that it is not a newer system, but the problem in the area was not viewed as an overall infrastructure problem, it was an isolated situation.

Mayor Carey asked if the development of Wendy’s is behind schedule. Manager Mountain explained that the developer had gotten all other permits, but the DOT permit was held up; they are behind by a couple of months.

Councilman Napoliello asked if there was any new information on the former A&P site. Manager Mountain replied that there was no official news; he continues to hear that a deal has been made, but he has not gotten confirmation.

Councilman Guadagno stated that there is information on the website from the township to residents; however, there is no way to report a problem in Randolph, such as a dead deer in front of one’s home. Manager Mountain explained that it would be a “concern portal” for residents to report an issue electronically. He has been talking with Darren Carney, and looking into the possibility of using Spatial Data Logic’s module.

Councilman Guadagno felt that the electronic signs have too much information. He also noted that some of the applications before the Planning Board want the electronic signs. He didn’t think there were currently any ordinances restricting them, and felt that this issue should be considered. Manager Mountain stated that there is a sign ordinance, but he was unsure if the language covered electronic signs. There was a discussion about the interpretation of the current sign ordinance as related to electronic signs. The Manager will have Darren Carney review the ordinance to determine if it needs revision.

Councilman Guadagno felt the retaining wall in Heistein Park looks great, and very natural.

Councilwoman Veech asked about recycling. Manager Mountain explained that he spoke with the recycling contractor; there will be a meeting with the work group. He stated that the contractor is very open to working with the township on the changes that have been discussed, and they will not cost any additional money; the decision will be how and when to implement the change.

F. COMBINED ACTION RESOLUTIONS

Item #8, refund tax sale certificate to Lien Times, 4 Shaws Farm Court and Item #13, refund cash bond for driveway, 2 Shaws Farm Court—Councilman Guadagno confirmed that these are two different properties and that it is not an error; Manager Mountain confirmed they are different. Councilman Guadagno again asked to have the cash amount noted in the agenda when it is a cash bond refund; Manager Mountain stated that he would reiterate that request.

Item #16, change order for the VFW ADA lift project—Councilman Guadagno asked for clarification since he thought the project was completed. Manager Mountain explained that the specifications did not have a railing included; however, in changing the orientation of the ramp to address an original issue with the way the door opened, the grade was changed and a railing was necessary resulting in an increase of $2,000.

Councilman Guadagno made a motion to approve the Combined Action Resolutions. Councilwoman Veech seconded the motion, and the following roll call vote was taken:

AYES:
Councilman Guadagno
Councilman Loveys
Councilman Napoliello
Councilman Tkacs
Councilwoman Veech
Deputy Mayor Forstenhausler
Mayor Carey

NAYS: None

1. Release of Police Detail Escrow to the American Animal Hospital—$348.00

R-159-17

WHEREAS, the Finance Department received escrow funds for Police Detail.

WHEREAS, the Detail work has been completed.

THEREFORE, BE IT RESOLVED by the Mayor and Council of the Township of Randolph, Morris County, New Jersey that it is recommended by the Finance Department that the escrow funds for the following amounts be refunded:

American Animal Hospital $348.00

2. Release Road Opening Cash Bond Posted for Removing and Repaving Existing Driveway at 3 Prince Henry Dr. to Diane Mullaney McDougall—$500.00

R-160-17

WHEREAS, the Engineering Department has received a request from Diane Mullaney McDougall for the release of a $500.00 cash road opening bond posted for the purpose of removing and repaving existing driveway at 3 Prince Henry Drive, Randolph NJ 07869; and

WHEREAS, the Road Opening Bond consisted of a $500.00 cash bond, which was received and deposited with the Finance Department on June 6, 2017; and

WHEREAS, the Applicant was required to post this cash bond to guarantee the removing and repaving of the existing drive way at 3 Prince Henry Drive, Randolph NJ 07869, within the Township Right of Way; and

WHEREAS, the Engineering Department has inspected the road opening work, and found it to be acceptable.

NOW THEREFORE, BE IT RESOLVED by the Mayor and Council of the Township of Randolph, County of Morris, State of New Jersey that it is recommended by Raffaele Carchia, Engineering Administrator that the Cash Road Opening Bond in the amount of $500.00 be refunded to Diane Mullaney McDougall at 3 Prince Henry Drive, Randolph NJ 07869.

3. Refund Partial Fees for Registration of Day and Teen Camp Programs due to Withdrawal to Emily Cyrier—$1,520.00

R-161-17

WHEREAS, Emily Cyrier registered her children for Day and Teen Camp program and paid the fee of $1,645.00; and

WHEREAS, her children will not be attending Day and Teen Camp due to family financial situation.

NOW, THEREFORE, BE IT RESOLVED by the Mayor and Council of the Township of Randolph, County of Morris, State of New Jersey that it is recommended by Russ Newman, Director of Parks, Recreation and Community Services that $1,520.00 be refunded to Emily Cyrier, 22 Combs Hollow Avenue RD#3, Mendham, NJ 07945.

4. Refund Escrow Funds from 1201 Sussex Tpke., Block 97, Lot 21 to Millbrook Plaza Properties—$1,228.60

R-162-17

WHEREAS, the Planning and Zoning Department received escrow funds from Millbrook Plaza Properties, 1201 Sussex Turnpike, Randolph, NJ for Block 97 Lot 21, and in the amount of $5,000.00; and

WHEREAS, the project has been completed and closed out and there are no outstanding payments due.

NOW, THEREFORE, BE IT RESOLVED by the Mayor and Council of the Township of Randolph, County of Morris, State of New Jersey that it is recommended by Darren Carney, Planning and Zoning Administrator the remaining escrow funds in the amount of $1,228.60 plus interest be refunded to Millbrook Plaza Properties, 1201 Sussex Turnpike, Randolph, NJ 07869.

Darren Carney, Planning & Zoning Administrator
Date:

5. Requesting the Approval of Items of Revenue and Appropriation per NJSA 40A:4-87 Municipal Alliance Grant (MAC)—$17,248

R-163-17

WHEREAS, NJSA 40A:4-87 provides that the Director of the Division of Local Government Services may approve the insertion of any special item of revenue in the budget of any county or municipality when such item has been made available by law and the amount was not determined at the time of the adoption of the budget; and

WHEREAS, the Director may also approve the insertion an item of appropriation for an equal amount;

NOW, THEREFORE, BE IT RESOLVED, that the Council of the Township of Randolph, in the County of Morris, New Jersey, hereby requests the Director of the Division of Local Government Services to approve the insertion of an item of revenue in the budget of the year 2017 in the sum of $17,248, which is now available from the FY 2017/18 Municipal Alliance Grant in the amount of $17,248; and

BE IT FURTHER RESOLVED, that the like sum of $17,248 is hereby appropriated under the caption Municipal Alliance Grant—2017; and

BE IT FURTHUR RESOLVED, that the sum of $4,312 representing the amount required for the municipality’s share of the aforementioned undertaking or improvement, appears in the budget of the year 2017 under the caption Municipal Alliance—Salary and Wages and Municipal Alliance—Other Expense and is hereby appropriated under Municipal Alliance—Town Match; and

BE IT FURTHER RESOLVED, that the above is the result of a State grant of $17,248 from the Governor’s Council on Alcoholism and Drug Abuse Fiscal Grant—Cycle July-2017 through June 2018.

6. Requesting the Approval of Items of Revenue and Appropriation per NJSA 40A:4-87 MAC GRANT—Supplemental—$2,000.00

R-164-17

WHEREAS, the Director may also approve the insertion an item of appropriation for an equal amount;

NOW, THEREFORE, BE IT RESOLVED, that the Council of the Township of Randolph, in the County of Morris, New Jersey, hereby requests the Director of the Division of Local Government Services to approve the insertion of an item of revenue in the budget of the year 2017 in the sum of $2,000 which is now available from the FY 2017 Municipal Alliance Grant Fund -Supplemental in the amount of $2,000; and

BE IT FURTHER RESOLVED, that the like sum of $2,000 is hereby appropriated under the caption Municipal Alliance Grant—2017—Supplemental; and

BE IT FURTHUR RESOLVED, that the sum of $1,000 representing the amount required for the municipality’s share of the aforementioned undertaking or improvement, appears in the budget of the year 2017 under the caption Municipal Alliance—Salary and Wages and Municipal Alliance—Other Expense and is hereby appropriated under Municipal Alliance—Town Match—Supplemental; and

BE IT FURTHER RESOLVED, that the above is the result of a Morris County grant of $2,000 from the County of Morris Supplemental Funding Initiative for FY 2017.

7. Liquor License Renewals for the 2017-2018 Season for Several Businesses

R-165-17

BE IT RESOLVED by the Township Council of the Township of Randolph, Morris County, New Jersey, that the following applications for renewal of alcoholic beverage licenses for the respective premises hereinafter designated, for the 2017-2018 season commencing July 1, 2017 and ending June 30, 2018 be and the same are hereby granted. The fees being as hereinafter listed and the said applicants having complied with all requirements of the Statutes and Rules and Regulations of the Department of Alcoholic Beverage Control:

LICENSE NO.	NAME OF LICENSE	LOCATION	FEE
1432-33-015-006	Ambelia, Inc Randolph Diner	517 Route 10 East Randolph, NJ	$2,500
1432-33-011-009	Randolph Restaurants LLC Meadow Wood Manor	461 Route 10 East Randolph, NJ	$2,500
1432-33-008-008	Skyhil Corporation Skylands	792 Route 10 West Randolph, NJ	$2,500
1432-33-004-010	Vedugal LLC Noches de Columbia	140 Route 10 West Randolph, NJ	$2,500

BE IT FURTHER RESOLVED that the Township Clerk be and is hereby ordered and directed to sign and issue said licenses in the name of the Township of Randolph and to deliver the same to the licensee when receipt is signed by the licensee or the authorized agent to the licensee.

8. Refund Tax Sale Certificate for Block 2, Lot 7.05 for 4 Shaws Farm Court to Lien Times, LLC—$151,000.00

R-166-17

WHEREAS, Tax Sale Certificate #1969 held by Lien Times, LLC., and assessed to D’Egidio, Joseph and known as, Block 2, Lot 7.05 and also known as 4 Shaws Farm Ct., and;

WHEREAS, the above mentioned Tax Sale Certificate has been redeemed through the Tax Collector’s office. The redemption includes principal and interest in the amount of $95,612.96 and the return of the premium in the amount of $56,000.00.

NOW, THEREFORE, BE IT RESOLVED, by the Mayor and Council of the Township of Randolph, County of Morris, that the Treasurer be instructed to refund the total amount of $151,612.96 to Lien Times, LLC, 203 Stephens Road, West Milford, NJ 07480 the lien holder of Tax Sale Certificate #1969.

9. Refund a Portion of Summer Day Camp Program Registration Fee to Joshua Barrett, 1 Forest Glen Way—$910.00

R-167-17

WHEREAS, Joshua Barrett registered his child for the Summer Day Camp program and paid the fee of $935.00; and

WHEREAS, his child will not be attending Summer Day Camp due to the child is ineligible for the program.

NOW, THEREFORE, BE IT RESOLVED by the Mayor and Council of the Township of Randolph, County of Morris, State of New Jersey that it is recommended by Russ Newman, Director of Parks, Recreation and Community Services that $910.00 be refunded to Joshua Barrett, 1 Forest Glen Way, Randolph, NJ 07869.

10. Refund Portion of Summer Day Camp Program Registration Fee to Gina Theerman, 91 Fernia Drive—$765.00

R-168-17

WHEREAS, Gina Theerman registered her children for the Summer Day Camp program and paid the fee of $790.00; and

WHEREAS, her children will not be attending Summer Day Camp due a conflict.

NOW, THEREFORE, BE IT RESOLVED by the Mayor and Council of the Township of Randolph, County of Morris, State of New Jersey that it is recommended by Russ Newman, Director of Parks, Recreation and Community Services that $765.00 be refunded to Gina Theerman, 91 Fernia Drive, Randolph, NJ 07869.

11. Refund Road Opening Cash Bond for the Purpose of Connecting to the Township Water Service at 10 Georgian Rd, Block 62.05, Lot 86—Daniel Kowalski—$500.00

R-169-17

WHEREAS, the Engineering Department has received a request from Daniel Kowalski for the release of a $500.00 cash road opening bond posted for the purpose of connecting to the township water service at 10 Georgian Road, Randolph NJ 07869, BL 62.05/L 86; and

WHEREAS, the Road Opening Bond consisted of a $500.00 cash bond, which was received and deposited with the Finance Department on April 20, 2017; and

WHEREAS, the Applicant was required to post this cash bond to guarantee the connection to the township water service at 10 Georgian Road, Randolph NJ 07869, within the Township Right of Way; and

WHEREAS, the Engineering Department has inspected the road opening work, and found it to be acceptable.

NOW THEREFORE, BE IT RESOLVED by the Mayor and Council of the Township of Randolph, County of Morris, State of New Jersey that it is recommended by Raffaele Carchia, Engineering Administrator that the Cash Road Opening Bond in the amount of $500.00 be refunded to Daniel Kowalski at 10 Georgian Road, Randolph NJ 07869.

12. Refund Road Opening Cash Bond for the Purpose of Connecting to the Township Water Service at 11 Overlook Ave, Block 85, Lot 11 to John Yeh—$500.00

R-170-17

WHEREAS, the Engineering Department has received a request from John Yeh for the release of a $500.00 cash road opening bond posted for the purpose of connecting to the township water service at 11 Overlook Avenue, Randolph NJ 07869, BL 85/L 11; and

WHEREAS, the Road Opening Bond consisted of a $500.00 cash bond, which was received and deposited with the Finance Department on January 5, 2017; and

WHEREAS, the Applicant was required to post this cash bond to guarantee the connecting to the township water service at 11 Overlook Avenue, Randolph, NJ, within the Township Right of Way; and

WHEREAS, the Engineering Department has inspected the road opening work, and found it to be acceptable.

13. Refund Road Opening Cash Bond for the Purpose of Replacing the Driveway at 2 Shaws Farm Ct, Block 2, Lot 7.06

R-171-17

WHEREAS, the Engineering Department has received a request from Michael DeFelice for the release of a $500.00 cash road opening bond posted for the purpose of replacing the driveway at 2 Shaws Farm Court, Randolph NJ 07869 BL 2/L 7.06; and

WHEREAS, the Road Opening Bond consisted of a $500.00 cash bond, which was received and deposited with the Finance Department on May 24, 2017; and

WHEREAS, the Applicant was required to post this cash bond to guarantee the replacing of the driveway at 2 Shaws Farm Court, Randolph, NJ 07869, within the Township Right of Way; and

WHEREAS, the Engineering Department has inspected the road opening work, and found it to be acceptable.

NOW THEREFORE, BE IT RESOLVED by the Mayor and Council of the Township of Randolph, County of Morris, State of New Jersey that it is recommended by Raffaele Carchia, Engineering Administrator that the Cash Road Opening Bond in the amount of $500.00 be refunded to Michael DeFelice at 2 Shaws Farm Court, Randolph NJ 07869.

14. Refund Portion of Summer Day Camp Program Registration Fee to Merete and Kimberly Ellington, 14 Kirkbride Dr—$345.00

R-172-17

WHEREAS, Merete and Kimberly Ellington registered their child for the Summer Day Camp program and paid the fee of $370.00; and

WHEREAS, their child will not be attending Summer Day Camp due a conflict.

NOW, THEREFORE, BE IT RESOLVED by the Mayor and Council of the Township of Randolph, County of Morris, State of New Jersey that it is recommended by Russ Newman, Director of Parks, Recreation and Community Services that $345.00 be refunded to Merete and Kimberly Ellington, 14 Kirkbride Drive, Randolph, NJ 07869.

15. Authorizing a Shared Services Agreement with Byram Township to Provide them with Tax Collector Services until December 31, 2018—$3,570.00

R-173-17

WHEREAS, NJSA 40A:65-1 et seq., permits municipalities to enter into shared services agreements; and

WHEREAS, Byram Township is in need of a certified tax collector until December 31, 2017; and

WHEREAS, Randolph Township has offered its tax collector on a temporary basis to Byram Township for a fee of $3,570 per month; and

NOW THEREFORE BE IT RESOLVED by the Mayor and Council of the Township of Randolph, in the County of Morris, and State of New Jersey as follows:

That Randolph Township enter into a shared services agreement with Byram Township for tax collector services.
This temporary agreement will expire on December 31, 2017.
Byram Township will be billed $3,570 per month for this service.

16. Authorizing Change Order No. 1 to JZA Enterprises LLC for the VFW ADA Lift Project, Increasing Amount by $2,000 for the New Total—Not to Exceed $91,000

R-174-17

WHEREAS, the Township of Randolph advertised for the VFW ADA Lift Project in accordance with Local Public Contracts Law and received bids on October 26, 2016; and

WHEREAS, on November 17, 2016 via R 294-16, the Township Council awarded the project to JZA Enterprises LLC, of Aberdeen, NJ for the price of $89,000; and

WHEREAS, it has been determined that certain field modifications were required for the access ramp, requiring the installation of a railing; and

WHEREAS, the Township Engineer has provided documentation indicating the need for this change order, as outlined in the attached memo dated June 20, 2017, and JZA’s proposal, both of which shall be incorporated into and made part of this resolution; and

WHEREAS, Change Order #1 increases the amount of the contract by $2,000 which is approximately 2.25% over the original contract award amount; and

WHEREAS, the Finance Officer has certified that funds are available in 04-215-55-974-304 to cover this increase.

NOW, THEREFORE BE IT RESOLVED, by the Township Council, Township of Randolph, County of Morris, State of New Jersey, that Change Order #1 to this contract in the amount of $2,000 is hereby authorized, increasing the total contract award to a not exceed amount of $91,000.

CERTIFICATION OF AVAILABILITY OF FUNDS

Dated: June 29, 2017

As required by N.J.S.A. 40A:4-57, N.J.A.C. 5:30-14.5, and any other applicable requirement, I, Darren Maloney, Director of Finance for the Township of Randolph, have ascertained that funds will be available in the General Capital Fund, Ordinance 12-16, Improvements to Municipally-Owned Property, to award a change-order contract to JZA Enterprises, for the VFW ADA Lift project.

Darren Maloney
Chief Financial Officer
Budget Accounts: 04-215-55-974-304 (not to exceed $2,000)

17. Raffle License, Off-Premise 50/50, Friends of Randolph Football Inc, on September 1, 2017 from 7 p.m. to 9 p.m. at the Randolph High School, 511 Millbrook Ave, Randolph, NJ

18. Raffle License, Off-Premise Merchandise, St. Matthew the Apostle Parish, 325 Dover Chester Rd, Randolph, NJ on Sunday, October 22, 2017 at 1:15 p.m.

G. UPCOMING EVENTS

Freedom Festival Parade at Noon and Fireworks after dark—Saturday, July 1st (rain date July 2) County College of Morris
Bench Dedication for Gary and Kathy Algeier at 6:00 p.m. on Thursday, July 6th at Freedom Park
Randolph Library Free Summer Music Series: Exit Row Band, Monday, July 10 at 7:00 p.m.
Randolph Library Free Summer Music Series: Atlanta Cafe Band, Monday, July 17 at 7:00 p.m.
Randolph Library Free Summer Music Series: The Desperados, Monday, July 24 at 7:00 p.m.
Randolph Library Free Summer Music Series: Danny & The Boys, Monday, July 31 at 7:00 p.m.

H. ORDINANCES: SECOND READING/PUBLIC HEARING

1. Ordinance No. 14-17: An Ordinance Supplementing and Amending the Revised Ordinances of the Township of Randolph, Morris County, NJ of Chapter 48, Towing Services

BE IT RESOLVED, that an Ordinance entitled “AN ORDINANCE SUPPLEMENTING AND AMENDING THE REVISED ORDINANCES OF THE TOWNSHIP OF RANDOLPH, MORRIS COUNTY, NJ OF CHAPTER 48, TOWING SERVICES” be read by title on second reading and a hearing held thereon.

Manager Mountain explained that this is the revision to the towing ordinance which provides for the rotational arrangement for towing contractors to provide service to the township. There have been a few modifications to the ordinance based on the experiences over the last year.

OPEN TO THE PUBLIC

Seeing no one from the public, the public portion was closed.

BE IT RESOLVED, that an Ordinance entitled, “AN ORDINANCE SUPPLEMENTING AND AMENDING THE REVISED ORDINANCES OF THE TOWNSHIP OF RANDOLPH, MORRIS COUNTY, NJ OF CHAPTER 48, TOWING SERVICES” be passed on final reading and that a Notice of Final Passage of said Ordinance be published in the official designated newspaper according to law.

Councilman Napoliello made a motion to adopt the Ordinance. Councilman Guadagno seconded the motion, and the following roll call vote was taken:

AYES:
Councilman Guadagno
Councilman Loveys
Councilman Napoliello
Councilman Tkacs
Councilwoman Veech
Deputy Mayor Forstenhausler
Mayor Carey

NAYS: None

2. Ordinance No. 15-17: An Ordinance of the Township of Randolph Accepting the Dedication of Block 199, Lot 46.17 Located within the Township of Randolph

BE IT RESOLVED, that an Ordinance entitled “AN ORDINANCE OF THE TOWNSHIP OF RANDOLPH ACCEPTING THE DEDICATION OF BLOCK 199, LOT 46.17 LOCATED WITHIN THE TOWNSHIP OF RANDOLPH” be read by title on second reading and a hearing held thereon.

Manager Mountain explained that ordinances 15-17 and 16-17 work in tandem. This ordinance accepts the conveyance of the property from K. Hovnanian to the township. Ordinance 16-17 dedicates the property to the owners of Block 199, Lot 47. The property owners of Block 199, Lot 47 were originally supposed to receive this land from K. Hovnanian many years ago, but it was never formally memorialized. The township will be filing the deeds accordingly.

OPEN TO THE PUBLIC

Seeing no one from the public, the public portion was closed.

BE IT RESOLVED, that an Ordinance entitled, “AN ORDINANCE OF THE TOWNSHIP OF RANDOLPH ACCEPTING THE DEDICATION OF BLOCK 199, LOT 46.17 LOCATED WITHIN THE TOWNSHIP OF RANDOLPH” be passed on final reading and that a Notice of Final Passage of said Ordinance be published in the official designated newspaper according to law.

Councilman Guadagno asked how K. Hovnanian was involved. Manager Mountain explained that it is part of The Preserve subdivision. The filed map showed the piece of land, which contains a portion of the property owner’s driveway, going to those owners. The property owners recently looked at the paper work, and felt it was not clear that the land had been transferred to them. They asked it to be clearly noted so they do not run into any issues with the title in the event they sell the home.

Councilwoman Veech made a motion to adopt the Ordinance. Councilman Forstenhausler seconded the motion, and the following roll call vote was taken:

AYES:
Councilman Guadagno
Councilman Loveys
Councilman Napoliello
Councilman Tkacs
Councilwoman Veech
Deputy Mayor Forstenhausler
Mayor Carey

NAYS: None

3. Ordinance No. 16-17: An Ordinance of the Township of Randolph Authorizing the Transfer of a 4,730 Square Feet Portion of Block 199, Lot 46.17 to Lot 47 Located Within the Township of Randolph

BE IT RESOLVED, that an Ordinance entitled “AN ORDINANCE OF THE TOWNSHIP OF RANDOLPH AUTHORIZING THE TRANSFER OF A 4,730 SQUARE FEET PORTION OF BLOCK 199, LOT 46.17 TO LOT 47 LOCATED WITHIN THE TOWNSHIP OF RANDOLPH” be read by title on second reading and a hearing held thereon.

OPEN TO THE PUBLIC

Seeing no one from the public, the public portion was closed.

BE IT RESOLVED, that an Ordinance entitled, “AN ORDINANCE OF THE TOWNSHIP OF RANDOLPH AUTHORIZING THE TRANSFER OF A 4,730 SQUARE FEET PORTION OF BLOCK 199, LOT 46.17 TO LOT 47 LOCATED WITHIN THE TOWNSHIP OF RANDOLPH” be passed on final reading and that a Notice of Final Passage of said Ordinance be published in the official designated newspaper according to law.

Councilwoman Veech made a motion to adopt the Ordinance. Deputy Mayor Forstenhausler seconded the motion, and the following roll call vote was taken:

AYES:
Councilman Guadagno
Councilman Loveys
Councilman Napoliello
Councilman Tkacs
Councilwoman Veech
Deputy Mayor Forstenhausler
Mayor Carey

NAYS: None

I. ORDINANCES: INTRODUCTION

1. Ordinance No. 17-17: An Ordinance of the Township of Randolph Appropriating $10,000 from the Capital Improvement Fund to Replace Various Police Weapons

Manager Mountain explained that this ordinance appropriates funding that was reserved in the prior year for weapon replacement to be used for replacement of some worn holsters as well as firearms.

BE IT RESOLVED, that an Ordinance entitled “AN ORDINANCE OF THE TOWNSHIP OF RANDOLPH APPROPRIATING $10,000 FROM THE CAPITAL IMPROVEMENT FUND TO REPLACE VARIOUS POLICE WEAPONS” be introduced, read by title by the Township Clerk and passed on first reading.

BE IT RESOLVED, that said Ordinance shall be further considered for final passage at the meeting of the Township Council of the Township of Randolph on the 27th of July 2017 at 7:00 in the evening, prevailing time, at the Municipal Building in said Township, at which time and place all persons interested shall be given an opportunity to be heard concerning said ordinance.

BE IT FURTHER RESOLVED, that the Township Clerk be authorized and directed to advertise said Ordinance in full or by summary with the notice of introduction thereof, in the official designated newspaper according to law.

Deputy Mayor Forstenhausler asked what type, and how many, weapons. Manager Mountain replied that he would have to get back to him with that information.

Councilman Napoliello made a motion to introduce the ordinance. Councilman Tkacs seconded the motion, and the following roll call vote was taken:

AYES:
Councilman Guadagno
Councilman Loveys
Councilman Napoliello
Councilman Tkacs
Councilwoman Veech
Deputy Mayor Forstenhausler
Mayor Carey

NAYS: None

J. OPEN TO THE PUBLIC

Seeing no one from the public, the public portion was closed.

K. COUNCIL COMMENTS

Councilman Guadagno reported that he attended the Trail Master Plan meeting. He felt that the consultant was very dedicated to the project, and provided excellent ideas for the trails. The committee will choose the ten priority trails to be addressed first, out of twenty-two. Manager Mountain added that the Council will receive a presentation of the report, and there will also be a public hearing.

Councilwoman Veech explained that she has been working on an idea of having a bus pick up Randolph residents, preferably at CCM, to transport them to New York City directly to become more of a commuter town. She has been working with the Freeholders and Paul Boudreau from the Morris County Chamber of Commerce to determine if it’s a viable solution; Mr. Boudreau is going to contact Lakeland bus company. She explained that if CCM does not work out, then maybe from the shopping center by LA Fitness.

Councilwoman Veech reported that she met with Russ Newman and Paul O’Malley, from the Parks Committee, to discuss the next steps in the community garden project as far as assembling a larger committee.

Deputy Mayor Forstenhausler reported that he, Mayor Carey, and Councilman Guadagno attended the trail subcommittee meeting. He agreed with Councilman Guadagno that those who prepared the report were excellent; they had thoroughly researched the trails by visiting each.

Mayor Carey reported that she attended the trails subcommittee meeting. She also reported that she and other Council members attended the Randolph Rock Stars event. The Council’s nominee for community volunteer, Jen Baxter, was one of those honored.

Mayor Carey also reported that she and Councilwoman Veech attended the Randolph Rocks 5K event as spectators. Later that day, she and Councilman Tkacs attended the Pediatric Dental Associates Mission Gratitude event honoring families of first responders, military personnel, and service dogs.

Deputy Mayor Forstenhausler added that Angela Turi, a Junior Member of the Randolph Rescue Squad was also honored at the Randolph Rock Stars event. He also attended the Randolph High School graduation, which was very nice. He commended the township and county police that were in attendance.

L. EXECUTIVE SESSION

There was no Executive Session.

M. ADJOURNMENT

Councilwoman Veech made a motion to adjourn the meeting at 8:40 p.m. Councilman Loveys seconded the motion, and the following roll call vote was taken:

AYES:
Councilman Guadagno
Councilman Loveys
Councilman Napoliello
Councilman Tkacs
Councilwoman Veech
Deputy Mayor Forstenhausler
Mayor Carey

NAYS: None