All meeting minutes posted on the township website are unofficial minutes. Official copies of minutes may be obtained from the township clerk.

Minutes: June 4, 2015

A. OPENING OF COMBINED MEETING

1. Call to Order

A regular meeting of the Randolph Township Council was called to order at 7:00 p.m. by Mayor Veech. This meeting is held pursuant to the New Jersey Open Public Meetings Act. Adequate notice of the meeting has been provided by posting written notice of the time, date, location, and to the extent known, the agenda of the meeting in Randolph Township. This notice was posted on the bulletin board within Town Hall, it was filed with the Township Clerk, and it was provided to those persons or entities requesting notification. Notice was also provided to the Randolph Reporter and the Morris County Daily Record on December 19, 2014 by e-mailing them the annual resolution adopted by the Council on December 4, 2014. The annual resolution, which included this meeting date, was advertised in the Randolph Reporter, the official newspaper of the Township of Randolph, and the Daily Record on December 24, 2014.

2. Roll Call

PRESENT:
Councilwoman Carey
Councilman Forstenhausler (arrived at 7:15 p.m.)
Councilman Guadagno
Councilman Loveys
Councilman Napoliello
Deputy Mayor Hirniak
Mayor Veech

Also present: Township Manager Mountain, and Ed Buzak and Keli Gallo from the Law Office of Edward Buzak.

3. Pledge of Allegiance

Mayor Veech led the Pledge of Allegiance.

B. PRESENTATIONS/PROCLAMATIONS

1. Freeholder Budget

Mayor Veech introduced Morris County Business Administrator, John Bonanni, and Freeholders Doug Cabana and Tom Mastrangelo to present the budget.

Freeholder Cabana distributed copies of the 2015 Morris County Budget and highlighted the following:

No operating budget tax increase for the 3rd consecutive year, achieved by:

$1.7M savings in pension
Restructuring of County Financing approach
48 fewer employees since the 2012 budget
Consolidation of IT functions

$12.0M total budget increase. Includes:

$5.5M for State Human Service/Mental Health needs
$1.8M in debt service
$1.3M for additional staff related to servicing the “at risk”/“vulnerable” populations through the Office of Temporary Assistance and Morris View HealthCare Center, as well as increasing Sheriff’s Office staff to provide for enhanced Courthouse Security measures
$1.2M for anticipated salary adjustments related to settling labor contracts
$0.9M Group insurance
$0.3 for the provision of various Human Service Programs
$0.2M CCM

The 2015 Capital Budget authorizes $26.4M (will be reduced by $1.6M Ch. 12 Aid from State) in Debt for various Capital Projects:

Continued emphasis on roads/bridges
$2.9M for bridges
$8.6M for roads
$6.4M for educational facilities (will be reduced by $1.6M Ch. 12 Bonds)
$2.0M for Law and Public Safety

Councilman Guadagno asked about the increased cost of the additional security at the Administration Building as far as staffing; he asked if it would be cheaper to move the courtrooms to another building. John Bonanni explained that the Administration Building is more than the courtrooms, the Prosecutor’s Office and probation are also there and also require the security.

Mayor Veech asked about people with mental health issues being in jail versus being at Greystone, and which is more cost effective. John Bonanni explained that the assessment that Freeholder Cabana was talking about is an assessment that comes back for institutionalization of people in psychiatric hospitals no matter which hospital. He explained the $5.5M is an expense, but 85% of that gets reimbursed. The Freeholder Board, through its grant in aid process has funded a Jail Liaison position which identifies those individuals that are incarcerated that are close to release and connecting them with the community based mental health services. John Bonanni & Freeholder Cabana explained three other projects the Freeholder Board has supported to assist the mental health population.

Mayor Veech asked if there was any money set aside in the County Budget to purchase any historical items from Greystone. John Bonanni explained that Park Commission Director Dave Helmer is working with the demolition contractor and has identified some artifacts that the Park Commission would use in a future park/trails environment.

Deputy Mayor Hirniak stated that he was at a public workshop earlier this year which allowed elected officials and members of the public to meet with the budget committee for a discussion on the county budget. Some of the comments at the workshop led to a broader discussion about long term infrastructure needs versus zero tax increase budgets. He asked what, if anything, from that that preliminary discussion was incorporated into the final budget. Freeholder Mastrangelo explained that Morris County is good at maintaining the infrastructure. He also stated that the Freeholders have begun to discuss a long term plan of needs in order to project when a tax increase would be needed, and try to avoid a spike.

Councilman Guadagno asked how much money, if any, is generated from the solar panel projects. Freeholder Cabana stated the projects were envisioned as a public-private partnership, using private investment dollars, tax credits and grants to come up with no cost to the public entity to use the solar power. Councilman Guadagno stated that he felt the Freeholders should look to the future and not focus on cutting for the short term gains. Freeholder Cabana stated that he, Freeholder Mastrangelo, and Freeholder DeFillippo are now on the budget committee and will look into a plan that will not jeopardize the AAA bond rating.

John Bonanni explained that earlier this year the Freeholder Board was confronted with a decision as to whether to remain in litigation related to the solar projects or attempt to settle. He gave a detailed explanation of the legal dispute between the developer and the contractor, and how the county was brought into the litigation once the arbitration panel made their determination. Mr. Bonanni stated that about half of the sites in that round of solar projects have not been built since the bond funds and the trust funds were locked up with the litigation. Federal Tax Grant 1603 funds are used to build the sites; those funds go away by the end of next year. The Freeholder Board decided to settle the litigation; they will go through a process of determining which of the roughly 13 un-built sites will be economically beneficial to build. The sites must be identified by the end of 2015 in order to complete them in 2016. Councilman Guadagno if the county has made any revenue from the solar panels. Mr. Bonanni stated that the projects were never intended to generate revenue. He explained that the contract went to the developer & he took the risk of building & maintaining the panels and if there was revenue, he made it. However, now any revenue would be going to the county & that has not happened yet. Since there was no intention of the solar projects generating revenue, Councilman Guadagno asked if the county has at least broken even with the project. Mr. Bonanni stated that they have not. There was discussion on why more would be built if the ones already built have not paid for themselves as well as specific figures related to possible savings to Randolph schools. The Freeholders said they would supply the Council with the energy figures from CCM.

Councilman Napoliello asked for the status of the Sussex Turnpike project. John Bonanni stated that the bids were due June 12th and the project will be awarded ASAP.

Mayor Veech commented that there is no one from Randolph on the CCM Board of Trustees. She asked if the Freeholders would consider the sitting Mayor of Randolph, or a designee, could be an auxiliary member since the school is in Randolph Township and uses the township’s emergency services. Freeholder Cabana thought that was a good idea, explained the typical procedure, but suggested that they would talk with Dr. Yaw and discuss the possibility of having a liaison from Randolph. The Freeholders will make that request to the CCM Board of Trustees.

OPEN TO THE PUBLIC

Judith Stewart of 114 Everdale Road asked how the nutrition sites are chosen since there isn’t one at the senior housing in Randolph. Freeholder Cabana explained that years ago, they attempted to graphically and strategically place the nutrition sites around the county. He stated that he would have someone from Human Services/Aging get back to Mrs. Stewart.

Mrs. Stewart asked if there was still an education program at the Morris County Jail that utilized volunteer teachers. The Freeholder replied that there is still an education program, but he was unsure if the teachers were still volunteers.

Mrs. Stewart commented that most of the county parks charge admission, and she asked what those who can’t afford the admission do to use the parks. The Freeholders were unsure of the admission fees; however, they said they would look into it.

C. OPEN TO THE PUBLIC

Seeing no one from the public, the public portion was closed.

D. MANAGER’S REPORT

Manager Mountain reported the following:

Sussex Turnpike Project—he, Paul Ferriero, Ralph Carchia, and Darren Carney met with Chris Vitz to review the input from property owners from the public meeting that was held at the Municipal Building. Among the issues reviewed was the determination of how the section of West Hanover Ave right of way is to be vacated, and they reiterated that it is the township’s desire to have the county handle it. Although ultimately it has to go through the township, they want the county handling the manner in which the land is dispersed and they want it to be done in a way which is amicable to the property owners. The county agreed to follow up with the property owners in the coming weeks; township staff will attend the meeting between the county and the property owners. The access issues expressed by Burrini’s and the American Animal Hospital were discussed; the county agreed to follow up with them and look at the design. They also discussed the maintenance responsibilities for some of the improvements; they want the county to be responsible for all of the improvements being added to the area, whether it’s curbing, detention basins, etc. Lastly, they stressed the follow up communication with the property owners along the route; the county agreed to following up with meetings. The Manager and staff will follow up with the County Engineer’s office in the coming weeks to see how the communications are going. The project is on schedule for an August/September ground breaking.
The meetings with top commercial property owners, as requested by Mayor Veech, have begun. Township staff has met with Beta Realty which owns and operates the warehouse complex off of Park Avenue, and representatives of Center Grove Apartments; they will meet with several other businesses in the coming weeks. The meetings have been productive, and feedback has been positive toward Randolph and the experience they’ve received in recent years. They also discussed some areas in which to collaborate in the future, whether it be to help them promote their business, promote Randolph, or promote new businesses using some of the business models they’ve found to be successful.
He, Ed Buzak, Keli Gallo, and Darren Carney met with Planner Bob Michaels to review the strategy for the township’s response to the Supreme Court’s Affordable Housing ruling. Attorneys Buzak & Gallo are working on the submittal which will be part of the township’s filing for the declaratory judgement. The process is still evolving.

E. APPROVAL OF MEETING MINUTES

1. Approval of May 7, 2015 Regular Meeting Minutes

2. Approval of Executive Minutes of May 7, 2015

Councilwoman Carey made a motion to approve the Regular Meeting Minutes from May 7, 2015. Councilman Guadagno seconded the motion, and the following roll call vote was taken:

AYES:
Councilwoman Carey
Councilman Forstenhausler
Councilman Guadagno
Councilman Loveys
Councilman Napoliello
Deputy Mayor Hirniak
Mayor Veech

NAYS: None

Councilman Loveys made a motion to approve the Executive Meeting Minutes from May 7, 2015. Councilman Guadagno seconded the motion, and the following roll call vote was taken:

AYES:
Councilwoman Carey
Councilman Forstenhausler
Councilman Guadagno
Councilman Loveys
Councilman Napoliello
Deputy Mayor Hirniak
Mayor Veech

NAYS: None

F. COMBINED ACTION RESOLUTIONS

Item #6, Drive Sober Grant: Councilman Guadagno asked for clarification. Manager Mountain explained that Items 5, 6, & 7 are all grants that are learned after the budget and are being inserted into the budget; it’s called a Chapter 159 where you have to submit to the state any grant monies being received so that revenue can be run through the budget and utilized during the course of the year.

Councilman Guadagno made a motion to accept the Combined Action Resolutions. Councilwoman Carey seconded the motion, and the following roll call vote was taken:

AYES:
Councilwoman Carey
Councilman Forstenhausler
Councilman Guadagno
Councilman Loveys
Councilman Napoliello
Deputy Mayor Hirniak
Mayor Veech

NAYS: None

1. Refund Outside Tax Sale Certificate for Block 119, Lot 89—39 W. Hanover Avenue to Garden State Tax Liens, LLC—$6,148.34

R-142-15

WHEREAS, Outside Tax Sale Certificate #1960 held Garden State Tax Liens, LLC, assessed to Linda Vega, Block 119, Lot 89, 39 W Hanover Avenue; and

WHEREAS, the above mentioned Tax Sale Certificate has been redeemed through the Tax Collector, including principal and interest in the amount of $6,148.34.

NOW, THEREFORE, BE IT RESOLVED, by the Mayor and Council of the Township of Randolph, County of Morris, that the Treasurer be instructed to refund $6,148.34 to Garden State Tax Liens, LLC holder of Tax Sale Certificate #1960.

2. Refund Overpayment of 2015 Taxes on Block 59, Lot 6 for 28 Treaty Road to Fred and Mary Lee Colonna—$610.52

R-143-15

WHEREAS, Fred/Mary Lee Colonna has overpaid 2015 taxes in the amount of $610.52 on Block 59, Lot 6, 28 Treaty Road; and

WHEREAS, it is recommended by the Tax Collector that this overpayment be refunded at this time.

NOW, THEREFORE, BE IT RESOLVED, by the Mayor and Council of the Township of Randolph, County of Morris, that the Treasurer be instructed to refund the overpayment of $610.52 to Fred/Mary Lee Colonna.

3. Awarding a Contract for On-Site Brush Grinding Services to JH Reid On-Site Recycling Inc.—Not to Exceed $30,000

R-144-15

WHEREAS, the Township of Randolph advertised for On-Site Brush Grinding Services in accordance with Local Public Contracts Law and received bids on May 20, 2015; and

WHEREAS, 1 bid was received; and

WHEREAS, the sole bid was received from the following and for the bid prices listed:

JH Reid On-Site Recycling, Inc., S. Plainfield, NJ:
$4,900.00 (full day rate)
$3,900.00 (1/2 day rate); and

WHEREAS, the Public Works Director and the Purchasing Agent recommend the award of the contract to JH Reid On-Site Recycling, Inc. as the lowest responsive, responsible bidder; and

WHEREAS, the Township of Randolph desires to award a contract for On-Site Brush Grinding Services to JH Reid On-Site Recycling, Inc. of S. Plainfield, NJ for the contract period of July 1, 2015 through June 30, 2016 with the option to renew for one two-year period or two one-year periods.

NOW, THEREFORE BE IT RESOLVED, by the Township Council, Township of Randolph, County of Morris, State of New Jersey, that a contract be awarded to JH Reid On-Site Recycling, Inc. of S. Plainfield, NJ for On-Site Brush Grinding Services for the prices of $4,900.00 (full day rate) and $3,900.00 (1/2 day rate) per their bid proposal for the not to exceed amount of $30,000 for the contract period of July 1, 2015 through June 30, 2016 with the option to renew for one two-year period or two one-year periods.

4. Refund Portion of $950.00 Teen Travel Camp Fee to Frank Rebimbas—$850.00

R-145-15

WHEREAS, Frank Rebimbas registered their child for Teen Travel Camp and paid the fee of $950.00; and

WHEREAS, his son will not be attending the Teen Camp.

NOW, THEREFORE, BE IT RESOLVED by the Mayor and Council of the Township of Randolph, County of Morris, State of New Jersey that it is recommended by Russ Newman, Director of Parks, Recreation and Community Services that $850.00 be refunded to Frank Rebimbas, 55 Longview Ave, Randolph, NJ 07869.

5. Requesting Approval of Items of Revenue and Appropriations for the Clean Communities Grant—$59,347.03

R-146-15

WHEREAS, NJSA 40A:4-87 provides that the Director of the Division of Local Government Services may approve the insertion of any special item of revenue in the budget of any county or municipality when such item has been made available by law and the amount was not determined at the time of the adoption of the budget; and

WHEREAS, the Director may also approve the insertion an item of appropriation for an equal amount.

NOW, THEREFORE, BE IT RESOLVED, that the Council of the Township of Randolph, in the County of Morris, New Jersey, hereby requests the Director of the Division of Local Government Services to approve the insertion of an item of revenue in the budget of the year 2015 in the sum of $59,347.03, which is now available from the FY 2015 Clean Communities Grant in the amount of $59,347.03.

BE IT FURTHER RESOLVED, that the like sum of $59,347.03 is hereby appropriated in the 2015 budget under the caption Clean Communities Grant- 2015; and

BE IT FURTHER RESOLVED, that the above is the result of funds from the FY 2015 Clean Communities Grant Fund in the amount of $59,347.03.

6. Requesting the Approval of Items of Revenue and Appropriations for the Drive Sober Grant—$7,500.00

R-147-15

WHEREAS, the Director may also approve the insertion an item of appropriation for an equal amount.

NOW, THEREFORE, BE IT RESOLVED, that the Council of the Township of Randolph, in the County of Morris, New Jersey, hereby requests the Director of the Division of Local Government Services to approve the insertion of an item of revenue in the budget of the year 2015 in the sum of $7,500, which is now available from the FY 2014 Drive Sober Grant in the amount of $7,500.

BE IT FURTHER RESOLVED, that the like sum of $7,500 is hereby appropriated in the 2015 budget under the caption Drive Sober Grant- 2015; and

BE IT FURTHER RESOLVED, that the above is the result of funds from the NJ Division of Highway Traffic Safety’s FY 2014 Drive Sober Grant Fund in the amount of $7,500.

7. Requesting the Approval of Items of Revenue and Appropriations for the Recycling Tonnage Grant—$48,626.50

R-148-15

WHEREAS, the Director may also approve the insertion an item of appropriation for an equal amount.

NOW, THEREFORE, BE IT RESOLVED, that the Council of the Township of Randolph, in the County of Morris, New Jersey, hereby requests the Director of the Division of Local Government Services to approve the insertion of an item of revenue in the budget of the year 2015 in the sum of $48,626.50, which is now available from the FY 2014 Recycling Tonnage Grant in the amount of $48,626.50.

BE IT FURTHER RESOLVED, that the like sum of $48,626.50 is hereby appropriated in the 2015 budget under the caption Recycling Tonnage Grant- 2015; and

BE IT FURTHER RESOLVED, that the above is the result of funds from the NJ Department of Environmental Protection FY 2014 Recycling Tonnage Grant in the amount of $48,626.50.

CERTIFICATION OF AVAILABILITY OF FUNDS

Dated: June 4, 2015

As required by N.J.S.A. 40A:4-57, N.J.A.C. 5:30-14.5, and any other applicable requirement, I, Darren Maloney, Director of Finance for the Township of Randolph, have ascertained that funds will be available in Grant Fund, Recycling Tonnage Grant - 2015 account, to award a contract to JH Reid for brush grinding services, per its response to a township solicitation for bids.

__________________________________
Darren Maloney
Chief Financial Officer
Budget Accounts: 02-213-41-736-300 (not to exceed $30,000)

8. Authorizing Award and Rejection of MCCPC Contract #20-B (Sporting Goods)—Stadium Systems

R-149-15

WHEREAS, the Township of Randolph (“Township”) on behalf of the Morris County Cooperative Pricing Council (“MCCPC”) sought bids for Contract #20-B (Sporting Goods); and

WHEREAS, bids had been advertised and received on April 23, 2015, on behalf of the MCCPC in accordance with Local Public Contracts Law; and

WHEREAS, nine (9) bids were received for Contract #20-B (Sporting Goods); and

WHEREAS, the bid proposal submitted by Stadium System in Canaan, Connecticut, was non-responsive as the mandatory Disclosure of Investment Activities in Iran form was not signed and must therefore be rejected; and

WHEREAS, the lowest responsive and responsible bidders for each line item contained in Contract #20-B (Sporting Goods) are reflected in the attached Notification of Award for a one-year term with the following exceptions:

Category I (Football Equipment):
Item #12—The low bidder (BSN) offered the item on a “per case” basis which is not in compliance with the bid specifications; item awarded to second low bidder (R&R)

Category III (Lacrosse Equipment):
Items #6a and #6b—The low bidder (Metuchen Center) offered an item that did not match the bid specifications per the Recreation Department; items awarded to second low bidder (Triple Crown)

Category IV (Various Sports Clothing), A (Football Clothing):
Items 3a and #3b—As indicated in the bid specifications items of clothing with various sizes must be awarded to one vendor; pricing for each (youth and adult) were added together to determine lowest bidder (LeeZar)

Category IV (Various Sports Clothing, B (Soccer Clothing):
Items #6a and #6b—As indicated in the bid specifications items of clothing with various sizes must be awarded to one vendor; pricing for each (youth and adult) were added together to determine lowest bidder (R&R)

Category IV ( Various Sports Clothing, E (Ice Hockey Clothing):
Items #2a, #2b, #2c and #2d—As indicated in the bid specifications items of clothing with various sizes must be awarded to one vendor; pricing for each (mite, youth, intermediate, adult) were added together to determine lowest bidder (Triple Crown)

NOW, THEREFORE, BE IT RESOLVED by the Township Council, Township of Randolph, County of Morris, State of New Jersey, that the Township on behalf of the MCCPC hereby authorizes the rejection of the bid proposal submitted by Stadium Systems as stated above.

BE IT FURTHER RESOLVED that the Township hereby authorizes the award of Contract #20-B (Sporting Goods) as noted above for the term of July 1, 2015 - June 30, 2016.

9. Release of a Road Opening Cash Bond for Repaving the Driveway at 24 Fordice St., Block 53, Lot 15 to Christine Maiolo—$500.00

R-150-15

WHEREAS, the Engineering Department has received a request from Christine Maiolo, for the release of a $500.00 cash road opening bond posted for the repaving the driveway at 24 Fordice St., Block 53 /Lot 15, Randolph; and

WHEREAS, the Road Opening Bond consisted of a $500.00 cash bond, which was received and deposited with the Finance Department on May 20, 2015; and

WHEREAS, the Applicant was required to post this cash bond to guarantee the driveway at 24 Fordice St., Block 53/Lot 15, within the Township Right of way; and

WHEREAS, the Engineering Department has inspected the road opening work, and found it to be acceptable.

NOW THEREFORE, BE IT RESOLVED by the Mayor and Council of the Township of Randolph, County of Morris, State of New Jersey that it is recommended by Raffaele Carchia, Engineering Administrator that the Cash Road Opening Bond in the amount of $500.00 be refunded to Christine Maiolo, 24 Fordice St., Randolph, NJ, 07869.

10. Releasing a Road Opening Cash Bond for Repaving a Driveway at 49 Windsor Avenue, Block 23, Lot 77 to Mayling Cutes—$500.00

R-151-15

WHEREAS, the Engineering Department has received a request from Fullerton Landscapes, for the release of a $500.00 cash road opening bond posted for the repaving the driveway at 49 Windsor Ave., Block 23 /Lot 77, Randolph; and

WHEREAS, the Road Opening Bond consisted of a $500.00 cash bond, which was received and deposited with the Finance Department on Oct. 2, 2014; and

WHEREAS, the Applicant was required to post this cash bond to guarantee the driveway at 49 Windsor Ave., Block 23/Lot 77, within the Township Right of way; and

WHEREAS, the Engineering Department has inspected the road opening work, and found it to be acceptable.

NOW THEREFORE, BE IT RESOLVED by the Mayor and Council of the Township of Randolph, County of Morris, State of New Jersey that it is recommended by Raffaele Carchia, Engineering Administrator that the Cash Road Opening Bond in the amount of $500.00 be refunded to Mayling Cutes, 45 Windsor Ave., Randolph, NJ 07869.

11. Authorizing Award to Various Bidders and Rejection of John Deere Landscapes Bid for MCCPC Contract #25 for Janitorial Supplies

R-152-15

WHEREAS, the Township of Randolph (“Township”) on behalf of the Morris County Cooperative Pricing Council (“MCCPC”) sought bids for Contract #25 (Janitorial Supplies); and

WHEREAS, bids had been advertised and received on April 23, 2015, on behalf of the MCCPC in accordance with Local Public Contracts Law; and

WHEREAS, twelve (12) bids were received for Contract #25 (Janitorial Supplies); and

WHEREAS, the bid proposal submitted by John Deere Landscapes in Cleveland, Ohio, was non-responsive as Item P in the General Conditions and Instructions to Bidders was altered by the bidder which is not allowed and must therefore be rejected; and

WHEREAS, the lowest responsive and responsible bidders for each line item contained in Contract #25 (Janitorial Supplies) are reflected in the attached Notification of Award for a one-year term with the following exceptions:

Category A (Cleaners, Deodorizers and Special Purpose Items):
Item #36—the low bid of “No Charge” by Spruce Industries was for a soap dispenser; the item being bid was soap for the soap dispenser, therefore the item was awarded to the second low bidder (EA Morse)

Category B (Utility Products):
Item #12—the low bidder (Cooper Electric) was providing an item that was not in compliance with the bid specifications; item awarded to second low bidder (Allen Paper)

Item #29—the low bidder (Interboro) and second low bidder (All American Poly) provided items that were not in compliance with the bid specifications; item awarded to third low bidder (Central Poly)

Item #30—the low bidder (Interboro) and second low bidder (All American Poly) provided items that were not in compliance with the bid specification; item awarded to third low bidder (Central Poly)

Category C (Paper and Related Items):
Item #32—items offered by all bidders did not comply with bid specifications; no award will be made for this item

BE IT FURTHER RESOLVED that the Township hereby authorizes the award of Contract #25 (Janitorial Supplies) as noted above for the term of July 1, 2015 - June 30, 2016.

12. Authorizing Award of MCCPC Contract #35 for Light Bulbs to Chester Lighting

R-153-15

WHEREAS, the Township of Randolph (“Township”) on behalf of the Morris County Cooperative Pricing Council (“MCCPC”) sought bids for Contract #35 (Light Bulbs); and

WHEREAS, bids had been advertised and received on April 23, 2015, on behalf of the MCCPC in accordance with Local Public Contracts Law; and

WHEREAS, four (4) bids were received for Contract #35 (Light Bulbs); and

WHEREAS, the lowest responsive and responsible bidders for each line item contained in Contract #35 (Light Bulbs) are reflected in the attached Notification of Award for a one-year term with the following exception:

Item #6: The apparent low bidder (Cooper Electric) offered a light bulb that did not comply with the bid specifications; a tie-breaker was held to determine the second low bidder and the item will be awarded to Chester Lighting

NOW, THEREFORE, BE IT RESOLVED by the Township Council, Township of Randolph, County of Morris, State of New Jersey, that the Township on behalf of the MCCPC hereby authorizes the award of Contract #35 (Light Bulbs) as noted above for the term of July 1, 2015 - June 30, 2016.

13. Authorizing Road Closures for Randolph Educational Foundation for the Randolph Rocks 5K on Saturday, June 13, 2015 at 8 am

R-154-15

WHEREAS, the Randolph Educational Foundation is requesting Randolph Township’s support and cooperation for their annual Randolph Rocks 5K which will be held on Saturday, June 13, 2015 at 8 a.m. in Randolph; and

WHEREAS, all proceeds are used for innovative projects which are not yet part of the school budget as well as supporting students with financial needs; and

WHEREAS, the roads affected are as follows: Millbrook Avenue (by High School) to Carrell Road; Knollwood Terrace will be closed, Carrell Road to the trail will be closed, and Schoolhouse Rd (from Center Grove School to Millbrook Ave).

NOW, THEREFORE, BE IT RESOLVED, by the Mayor and Council, Township of Randolph, County of Morris, State of New Jersey that the Township Council lends it support for the Randolph Rocks 5K.

14. Raffle License, Off-Premise 50/50, St. Matthew the Apostle Parish, 335 Dover Chester Road, Randolph, NJ on September 6, 2015 at 12:15 pm

G. UPCOMING EVENTS

Relay For Life at CCM—June 6th at 4 p.m.
Greek Festival—June 5th - 7th
Randolph Area Chamber of Commerce & Randolph Economic Development Committee present “Randolph Business After Hours”—Wednesday, June 10th from 5:00 p.m. to 7:00 p.m.
Randolph Education Foundation—Randolph Rocks 5K, June 13th at 8:30 a.m.
Council Only—Realtor Meeting and Luncheon—June 17th at noon
Revaluation Public Meeting—June 23rd at 7 p.m. in the Municipal Building
Multi-Chamber Networking Event—Wednesday, June 24th at 11:30 a.m. at Skylands. Reservations recommended before 6/9/15
Freedom Festival at CCM—July 2nd to July 4th; parade at noon on July 3rd and fireworks that evening

H. ORDINANCES: INTRODUCTION

1. Ordinance #12-15: Accepting a Temporary Construction Easement over a Portion of Block 146, Lot 69 on the Official Tax Map of the Township of Randolph from Matthew Sprung

Manager Mountain explained the Ordinance is the first of the easement agreements to be signed. The Ordinance provides the temporary allowance for the township to work on the property which will include grading, removal of trees, removal of existing railroad tie retaining wall, and construction of the new retaining wall on the owner’s property; it allows the municipality to sign and execute.

BE IT RESOLVED that an Ordinance entitled “AN ORDINANCE ACCEPTING A TEMPORARY CONSTRUCTION EASEMENT OVER A PORTION OF BLOCK 146, LOT 69 ON THE OFFICIAL TAX MAP OF THE TOWNSHIP OF RANDOLPH FROM MATTHEW SPRUNG” be introduced, read by title by the Township Clerk and passed on first reading.

BE IT RESOLVED that said Ordinance shall be further considered for final passage at the meeting of the Township Council of the Township of Randolph on the 9th of July 2015 at 5:00 o’clock in the evening, prevailing time, at the Municipal Building in said Township, at which time and place all persons interested shall be given an opportunity to be heard concerning said Ordinance.

BE IT FURTHER RESOLVED that the Township Clerk be authorized and directed to advertise said Ordinance in full or by summary with the Notice of Introduction thereof in the official designated newspaper according to law.

Councilman Loveys asked Manager Mountain to clarify the new wall being built on the owner’s property. Manager Mountain explained the wall will be built within the right of way, but the work being done extends onto the owner’s property. The Manager confirmed that the township will continue to maintain the walls. Mayor Veech asked when the construction easement ends since it is a temporary easement; Manager Mountain stated it ends when the work is complete. Councilman Forstenhausler asked when the other two Ordinances for temporary construction easements will be done and construction started. Manager Mountain reported that the project is going out to bid in the next few days, and the other two property owners have the easements. The Manager does not expect the property owners to have any issues with them.

Councilman Napoliello made a motion to introduce the Ordinance. Councilman Forstenhausler seconded the motion, and the following roll call vote was taken:

AYES:
Councilwoman Carey
Councilman Forstenhausler
Councilman Guadagno
Councilman Loveys
Councilman Napoliello
Deputy Mayor Hirniak
Mayor Veech

NAYS: None

I. DISCUSSION ITEMS

1. Selecting Master Plan Committee

Mayor Veech stated that she has heard from Councilwoman Carey that she would like to serve on this committee. She confirmed that Councilman Guadagno will be on the committee as part of the Planning Board. Since that would be three Council members, Mayor Veech asked if everyone agreed to those three being on the committee; the Council members agreed.

2. Wildlife Management Committee Recommendation—Coyote Management Plan

Manager Mountain explained that the coyote issue was brought up prior to the incident and sightings in the township. At the meeting, Chairman Russ Nee presented an overview that he and staff put together, with input from Manager Mountain and Deputy Mayor Hirniak. It summarized the issue as well as some of the specifics such as the hunting season, the view of the Department of Fish and Game on coyotes, and some educational materials related to tactics, what follow up actions are available to a municipality, and what seems to have worked. The committee had an extensive discussion, and derived at three recommendations which they asked Manager Mountain and Deputy Mayor Hirniak to review and discuss with the Council:

To build an educational program utilizing all mediums to better educate the public as to what precautionary actions property owners can take to protect small animals and pets as well as educate them on coyote behavior. The website, the Quarterly newsletter, and the Randolph Events email would be utilized as well as posting flyers in parks.
To set up a public education session closer to the fall, and invite reputable agencies to present. All residents would be encouraged to attend to get information and their questions answered.
The idea of hunting coyotes. After discussing the pros and cons, the feeling of the committee was to follow through on a limited action on hunting that would put the most experienced people involved with the hunting program in the position to hunt coyote on an “as-sighted” basis or as the opportunity avails itself basis. That was through the special permit hunt; if a resident was to express an interest in having a hunter come out to address an issue on his property, this is the group that is contacted. The coyote hunting season is September through March.

Deputy Mayor Hirniak added that credit should be given to Manager Mountain, Russ Newman, and Russ Nee in coalescing all the views of the members of the Wildlife Management Committee. In his opinion, the three recommendations of the committee are solid ones. The special hunt will be a 12 month trial basis; the hunt would take place during the hunting season, but then the outcome would be reviewed and a recommendation would be made whether to repeat the special hunt the following year or to expand it to the broader hunt.

Councilman Forstenhausler stated that Manager Mountain reported that there are pros & cons to hunting coyote. He asked Deputy Mayor Hirniak if one of the cons in eliminating the coyotes is that coyotes hunt deer as well. The Deputy Mayor explained that coyotes hunt fawns and sick deer, he felt that was a minimal impact to the deer population. Councilman Forstenhausler confirmed with Deputy Mayor Hirniak that the committee did not feel a coyote hunt would negatively affect the deer culling operation.

Councilman Guadagno confirmed with Deputy Mayor Hirniak that the hunting is with bows. He suggested asking the Wildlife Management Committee to have the coyote hunt end when the deer hunt ends.

The Council members were in favor of the recommendations of the Wildlife Management Committee.

J. OPEN TO THE PUBLIC

Jim McConnell of 45 Carrell Road explained that he is not a hunter, and is neither for or against hunting. He expressed his concern about hunters shooting residents’ dogs, such as German Shepherds, by accident. Mr. McConnell hoped that hunters would only take good, clear shots and be sure to kill the animal; he also hoped that the Council would include a “no leg hold trapping” policy in the guidelines. Deputy Mayor Hirniak responded that there was a decision made at the Wildlife Management Committee meeting that there would be no trapping.

Seeing no one further from the public, the public portion was closed.

K. COUNCIL COMMENTS

Deputy Mayor Hirniak reported that the Randolph Animal Shelter is holding a fundraising garage sale on June 20th from 8 a.m. to 3 p.m. at 173 Morris Turnpike.

Councilman Forstenhausler thanked all of the people who joined or donated money to the Relay for Life team; the goal was to raise $1,000 and to date, donations are $1,545. He reported that Councilwoman Carey and Councilman Loveys were joining him; the team also includes Beth Jacobson, Mayor Veech, and Janet Pollio. Donations can still be made.

Councilman Guadagno reported that he attended a meeting for the Water Master Plan. It is moving forward, and will be brought to the Council shortly. One thing he is pushing for the Water Master Plan is to set aside water allocations for the older part of the town. Some fire hydrant extensions were discussed at the meeting; they will survey the township to determine the number of people who are 2,000 feet away from a fire hydrant. Councilman Forstenhausler added that he spoke with the Fire Chief and asked that he get in touch with the four Battalion Chiefs to try to identify key areas in which they are concerned. Manager Mountain reported that the plan is for the report to be presented at the July 30th Council meeting. Councilman Guadagno stated that the allocation of water for new construction is going to be critical in the next stages of development in the township.

Councilman Napoliello read a Memorandum from Ronald Milman, the President of the Board of Health:

“The Board of Health (BOH) remains committed to the process of utilizing the Council and Board of Education (BOE) Liaisons for formal action on matters affecting the public health of Randolph’s school aged populations and their families.

The BOH has reviewed the process and agrees that informal discussions between the BOH and BOE may and should take place to evaluate effectiveness of existing programs and to foster planning for changes as may be indicated.

The BOH respectfully requests the Council to review the concept of a BOE designee with which the BOH may freely and informally engage in discussion on matters pertaining to public health as a prerequisite to the more formal liaison process.

Consensus of the BOH is that new perspectives of each Board as a result of membership change over the last 5 years warrant a less restrictive exchange of ideas. In my long tenure as BOH member, it is my observation that current BOH members comport with the highest degree of professionalism and respect for each other and peers on the other Boards in all areas of government.”

There was a short discussion, and the Council members agreed; Councilman Napoliello will inform the BOH of the decision.

Councilman Loveys reported that he attended the TAC meeting. He mentioned to the committee the Council’s support of a design change to Dover Chester Road.

Mayor Veech reported that she met with Mark Caputo, Russ Newman, and Kris Wilsusin regarding two things related to trails. One is to determine if the trails are properly signed, and the possibility of having Scouts create the signs under Russ Newman’s guidance. The second is to have a Scout mark on the trail map where there are paved trails and unpaved trails.

L. ADJOURNMENT

Deputy Mayor Hirniak made a motion to adjourn the meeting at 8:50 p.m. Councilman Guadagno seconded the motion, and the following roll call vote was taken:

AYES:
Councilwoman Carey
Councilman Forstenhausler
Councilman Guadagno
Councilman Loveys
Councilman Napoliello
Deputy Mayor Hirniak
Mayor Veech

NAYS: None