All meeting minutes posted on the township website are unofficial minutes. Official copies of minutes may be obtained from the township clerk.

Minutes: March 10, 2015

A. OPENING OF REGULAR MEETING

1. Call to Order

A regular meeting of the Randolph Township Council was called to order at 7:00 p.m. by Mayor Veech. This meeting is held pursuant to the New Jersey Open Public Meetings Act. Adequate notice of the meeting has been provided by posting written notice of the time, date, location, and to the extent known, the agenda of the meeting in Randolph Township. This notice was posted on the bulletin board within Town Hall, it was filed with the Township Clerk, and it was provided to those persons or entities requesting notification. Notice was also provided to the Randolph Reporter and the Morris County Daily Record on December 19, 2014 by e-mailing them the annual resolution adopted by the Council on December 4, 2014. The annual resolution, which included this meeting date, was advertised in the Randolph Reporter, the official newspaper of the Township of Randolph, and the Daily Record on December 24, 2014.

2. Roll Call

PRESENT:
Councilwoman Carey
Councilman Forstenhausler (arrived at 7:20 p.m.)
Councilman Guadagno
Councilman Loveys
Councilman Napoliello
Deputy Mayor Hirniak
Mayor Veech

Also present: Township Manager Mountain and Keli Gallo from the Law Office of Edward Buzak.

3. Pledge of Allegiance

Mayor Veech led the Pledge of Allegiance.

B. OPEN TO THE PUBLIC

Judith Stewart of 114 Everdale Road asked about the budget procedure. She explained that in the past the Council and the Board of Education had a meeting night in which they shared their respective budgets. Mrs. Stewart asked if that meeting would still take place, and if so, when it was anticipated. Mrs. Stewart also expressed her dissatisfaction with the meeting date for the upcoming Parks Master Plan meeting since it was scheduled on a Board of Education meeting night.

Mayor Veech confirmed with Manager Mountain that he will inform the Council and public when the budget meeting with the Board of Education will take place.

Seeing no one further from the public, the public portion was closed.

ADDED: APPOINTMENTS

Councilman Guadagno stated that Evan Munnings applied for the Alternate #1 position on the Landmarks Committee replacing Sunita Mathur. The Councilman stated that Evan had great credentials, and that he had spoken to the Chairperson and the members were looking forward to him joining the committee.

Councilman Guadagno made a motion to appoint Evan Munnings to the Landmarks Committee as Alternate #1. Councilwoman Carey seconded the motion, and the following roll call vote was taken:

AYES:
Councilwoman Carey
Councilman Forstenhausler (not present for vote)
Councilman Guadagno
Councilman Loveys
Councilman Napoliello
Deputy Mayor Hirniak
Mayor Veech

NAYS: None

C. MANAGER’S REPORT

Manager Mountain reported the following:

Regional Animal Shelter—the ribbon cutting ceremony will be on Thursday, April 30th at 5:30 p.m.. Donna Luciani is working with staff members and the Friends of Randolph Pound to ensure a complete invitation list; the public will also be invited.
Community Development Program—he made a presentation at the Community Development meeting on the township’s grant application for an elevator enclosed wheelchair lift at the VFW. The presentation went well; the informal feedback was very positive. The grant would provide approximately $80,000 in supplemental funding toward the $100,000 project.
Pothole Repair—as the weather gets nicer, the damage to the roads will be exposed; the pothole repair is underway. The heaving areas will take more time since the thawing of the frost line is needed to determine what elements of pavement will return to normal and where the pavement remains damaged. It is anticipated that repairs will begin in late spring or early summer. It is expected that more repairs will be needed this year than in recent years. The county has been filling potholes on some of the county roads.
Council Meeting on Thursday, March 19th—he recommended this meeting be cancelled. There is a budget meeting on Saturday, March 14th and a meeting on March 26th, and felt the meeting wasn’t necessary. The Council agreed with the Manager to cancel the March 19th meeting.

Councilman Guadagno suggested that by inviting Girl Scouts and Boy Scouts to the ribbon cutting at the Regional Animal Shelter, it may create an interest in someone doing work there as his/her Gold Award or Eagle Scout project.

D. COMBINED ACTION RESOLUTIONS

Councilman Napoliello made a motion to accept the Combined Action Resolutions. Councilwoman Carey seconded the motion, and the following roll call vote was taken:

AYES:
Councilwoman Carey
Councilman Forstenhausler (not present for vote)
Councilman Guadagno
Councilman Loveys
Councilman Napoliello
Deputy Mayor Hirniak
Mayor Veech

NAYS: None

1. Refund Overpayment of 2015 Taxes for Block 81.04, Lot 30 at Wilkeshire Blvd. to Jeffrey and Marianne Fernandez—$4,935.05

R-67-15

WHEREAS, Jeffrey/Marianne Fernandez has overpaid 2015 taxes in the amount of $4,935.05, on Block 81.04, Lot 30, known as 53 Wilkeshire Blvd.; and

WHEREAS, it is recommended by the Tax Collector that this payment be refunded at this time.

NOW, THEREFORE, BE IT RESOLVED, by the Mayor and Council of the Township of Randolph, County of Morris, that the Treasurer be instructed to refund the payment of $4,935.05 to Jeffrey/Marianne Fernandez.

2. Refund Overpayment of 2015 Taxes for Block 163, Lot 7 for 14 Springhill Rd to Deirdre Taub—$3,009.98

R-68-15

WHEREAS, Deirdre Taub has overpaid 2015 taxes in the amount of $3,009.98 on Block 163, Lot 7, 14 Springhill Road; and

WHEREAS, it is recommended by the Tax Collector that this overpayment be refunded at this time.

NOW, THEREFORE, BE IT RESOLVED, by the Mayor and Council of the Township of Randolph, County of Morris, that the Treasurer be instructed to refund the overpayment of $3,009.98 to Deirdre Taub.

3. Refund Overpayment of 2015 Taxes for Block 44, Lot 49 for 37 Morris Tpke. to Antoinette Clerico—$1,923.98

R-69-15

WHEREAS, Antoinette Clerico has overpaid 2015 taxes in the amount of $1,923.98 on Block 44, Lot 49, 37 Morris Tpke; and

WHEREAS, it is recommended by the Tax Collector that this overpayment be refunded at this time.

NOW, THEREFORE, BE IT RESOLVED, by the Mayor and Council of the Township of Randolph, County of Morris, that the Treasurer be instructed to refund the overpayment of $1,923.98 to Antoinette Clerico.

4. Release Funds for Ridge at Randolph from Driveway Bond—$24,000.00 and Credit Portion of Tree Bond—$71,000.00 to Toll Brothers

R-70-15

WHEREAS, the Township of Randolph received tree bonds and driveway bonds from Toll Brothers, Inc. for the Ridge at Randolph major subdivision; and

WHEREAS, the total value of the driveway bonds posted is $24,000.00; and

WHEREAS, all of the driveway work has been completed; and

WHEREAS, the total value of the trees bonds posted is $304,800.00; and

WHEREAS, the credits for the replacement trees planted total $71,000.00 leaving a balance to be retained of $233,800.00.

NOW, THEREFORE, BE IT RESOLVED by the Mayor and Council of the Township of Randolph, County of Morris, State of New Jersey that it is recommended by Paul W. Ferriero, PE, Township Engineer that the driveway bonds in the amount of $24,000.00 and the credit value of the replanted trees of $71,000.00 be refunded to Toll Brothers, Inc., Toll Brothers, Inc., 250 Gibraltar Road, Horsham, PA 19044.

5. Refund Outside Tax Sale Certificate for Block 220, Lot 29, 35 Ash Lane to US Bank Cust for Pro Capital I—$6,643.15

R-71-15

WHEREAS, Outside Tax Sale Certificate #1965 held by US Bank for Pro Capital, I, assessed to Jisel /Wilson Genao, Block 220, Lot 29, 35 Ash Lane; and

WHEREAS, the above mentioned Tax Sale Certificate has been redeemed through the Tax Collector, including principal and interest in the amount of $6,643.15.

NOW, THEREFORE, BE IT RESOLVED, by the Mayor and Council of the Township of Randolph, County of Morris, that the Treasurer be instructed to refund $6,643.15 to US Bank Cust for Pro Capital I, holder of Tax Sale Certificate #1965.

6. Refund Outside Tax Sale Certificate for Block 195, Lot 5, 14 Bennett Ave to US Bank for Pro Capital I—$2,096.83

R-72-15

WHEREAS, Outside Tax Sale Certificate #1964 held US Bank for Pro Capital I, LLC, assessed to Lester Davis, Jr., Block 195, Lot 5, 14 Bennett Ave.; and

WHEREAS, the above mentioned Tax Sale Certificate has been redeemed through the Tax Collector, including principal and interest in the amount of $2,096.83.

NOW, THEREFORE, BE IT RESOLVED, by the Mayor and Council of the Township of Randolph, County of Morris, that the Treasurer be instructed to refund $2,096.83 to US Bank for Pro Capital I, LLC, holder of Tax Sale Certificate #1964.

7. Authorizing Randolph Purchasing Agent to Purchase Certain Goods and Services from Approved NJ State Contract Vendors for Contracting Units

R-73-15

WHEREAS, the Township of Randolph pursuant to N.J.S.A. 40A:11-12a and N.J.A.C. 5:34-7.29(c), may, by resolution and without advertising for bids, purchase any goods or services under the State of New Jersey Cooperative Purchasing Program for any State contracts entered into on behalf of the State by the Division of Purchase and Property in the Department of the Treasury; and

WHEREAS, the Township of Randolph has the need on a timely basis to purchase goods and services utilizing State contracts; and

WHEREAS, the Township of Randolph anticipates entering into contracts in excess of $17,500 with the attached Referenced State Contract Vendors through this resolution and properly executed purchase orders/contracts, which shall be subject to all the conditions applicable to the current State contracts.

NOW, THEREFORE, BE IT RESOLVED, that the Township of Randolph authorizes the Purchasing Agent to purchase certain goods and services from those approved New Jersey State Contract Vendors on the attached list, pursuant to all conditions of the individual State contracts; and

BE IT FURTHER RESOLVED that the governing body of the Township of Randolph pursuant to N.J.A.C. 5:30-5.5(b) regarding the certification of available funds, shall either certify the full maximum amount against the budget at the time the contract is awarded, or no contract amount shall be chargeable or certified until such time as the goods or services are ordered or otherwise called for prior to placing the order, and a certification of availability of funds is made by the Chief Financial Officer via an authorized Purchase Order; and

BE IT FURTHER RESOLVED that the duration of the contracts between the Township of Randolph and the Referenced State Contract Vendors shall be until December 31, 2015 or upon expiration of the vendor’s contract whichever is first.

8. Authorizing Randolph Purchasing Agent to Purchase Certain Goods and Services from Contracts Under the MCCPC

R-74-15

WHEREAS, the Township of Randolph pursuant to N.J.S.A. 40A:11-11(5) and N.J.A.C. 5:34-7.1 et seq. may, by resolution and without advertising for bids, purchase any goods or services under a Cooperative Pricing System of which the Township is a member; and

WHEREAS, the Township of Randolph has the need on a timely basis to purchase goods and services utilizing the MCCPC of which it is a member; and

WHEREAS, the Township of Randolph anticipates entering into contracts in excess of $17,500 with the attached Referenced Contract Vendors through this resolution and properly executed purchase orders/contracts as needed, which shall be subject to all the conditions applicable to the current co-op contracts.

NOW, THEREFORE, BE IT RESOLVED that the Township of Randolph authorizes the Purchasing Agent to purchase certain goods and services from those MCCPC Contract Vendors on the attached list, pursuant to all conditions of the individual co-op contracts; and

BE IT FURTHER RESOLVED that the duration of the contracts between the Township of Randolph and the referenced MCCPC Contract Vendors shall be until December 31, 2015 or upon expiration of the vendor’s contract whichever is first.

9. Authorizing Randolph Purchasing Agent to Purchase Certain Goods and Services from the Middlesex Regional Educational Services Commission Cooperative Pricing System (MRESC)

R-75-15

WHEREAS, the Township of Randolph has the need on a timely basis to purchase goods and services utilizing the MRESC of which it is a member; and

NOW, THEREFORE, BE IT RESOLVED that the Township of Randolph authorizes the Purchasing Agent to purchase certain goods and services from those MRESC Contract Vendors on the attached list, pursuant to all conditions of the individual co-op contracts; and

BE IT FURTHER RESOLVED that the duration of the contracts between the Township of Randolph and the referenced MRESC Contract Vendors shall be until December 31, 2015 or upon expiration of the vendor’s contract whichever is first.

10. Authorizing Randolph Purchasing Agent to Purchase Certain Goods and Services from the Somerset County Cooperative Pricing Council (SOCCP)

R-76-15

WHEREAS, the Township of Randolph has the need on a timely basis to purchase goods and services utilizing the SOCCP of which it is a member; and

NOW, THEREFORE, BE IT RESOLVED that the Township of Randolph authorizes the Purchasing Agent to purchase certain goods and services from those SOCCP Contract Vendors on the attached list, pursuant to all conditions of the individual co-op contracts; and

BE IT FURTHER RESOLVED that the duration of the contracts between the Township of Randolph and the referenced SOCCP Contract Vendors shall be until December 31, 2015 or upon expiration of the vendor’s contract whichever is first.

11. Refund Outside Tax Sale Certificate for Block 133, Lot 23, 41 Sandra Lane—$1,717.74

R-77-15

WHEREAS, Outside Tax Sale Certificate #2017 held by US Bank for FNA Jersey BOI, LLC, assessed to Louise Ardissone, Block 133, Lot 23, 41 Sandra Lane; and

WHEREAS, the above mentioned Tax Sale Certificate has been redeemed through the Tax Collector, including principal and interest in the amount of $817.74 and premium in the amount of $900.00.

NOW, THEREFORE, BE IT RESOLVED, by the Mayor and Council of the Township of Randolph, County of Morris, that the Treasurer be instructed to refund $1,717.74 to US Bank for FNA Jersey BOI, LLC holder of Tax Sale Certificate #2017.

12. Raffle License, On-Premise Merchandise, The 11th Hour Animal Rescue, Inc., on April 27th, from 6:30 p.m. to 10:00 p.m. at the Skylands at Randolph

13. Raffle License, Tricky Tray, Greek Orthodox Community Center of Randolph, 1447 Sussex Tpke., Randolph, on May 8th from 6:30 p.m. to 10:30 p.m.

E. UPCOMING EVENTS

Budget Meeting—Saturday, March 14th at 8:30 a.m.
Parks Master Plan Public Workshop at the Community Center on Tuesday, March 17th at 7:00 p.m.
Budget Meeting—Saturday, March 21st at 8:30 a.m.
Ribbon Cutting—MAX of Randolph, 3 Middlebury Blvd., Randolph on March 28th at 11:00 a.m.
Ladies Night Out—Randolph PTO Council at Hanover Marriott—March 13th at 6:00 p.m.

F. ORDINANCES: SECOND READING/PUBLIC HEARING

1. Ordinance #01-15: Adopting Section 15-52, Lot Grading Permits of the Land Development Ordinance of the Township of Randolph, Morris County, New Jersey

BE IT RESOLVED that an Ordinance entitled “AN ORDINANCE RE-ADOPTING SECTION 15-52, LOT GRADING PERMITS, OF THE LAND DEVELOPMENT ORDINANCE OF THE TOWNSHIP OF RANDOLPH, MORRIS COUNTY, NEW JERSEY” be read by title on second reading and a hearing held thereon.

Manager Mountain explained that this Ordinance reestablishes the regulation that the township put in place a year or two ago allowing for permits to be required for anyone disturbing soil on their property of a certain amount. It gives the township the ability to regulate and oversee the disturbance to ensure no damage is done to neighboring properties.

OPEN TO THE PUBLIC

Seeing no one from the public, the public portion was closed.

BE IT RESOLVED that an Ordinance entitled “AN ORDINANCE RE-ADOPTING SECTION 15-52, LOT GRADING PERMITS, OF THE LAND DEVELOPMENT ORDINANCE OF THE TOWNSHIP OF RANDOLPH, MORRIS COUNTY, NEW JERSEY” be passed on final reading and that a Notice of Final Passage of said Ordinance be published in the official designated newspaper according to law.

Attorney Keli Gallo reported that the Planning Board reviewed the Ordinance at its March 2, 2015 meeting. They found that the Ordinance is not inconsistent with the Master Plan, and that they generally looked favorably upon the Ordinance.

Councilman Guadagno made a motion to accept the ordinance. Councilman Loveys seconded the motion, and the following roll call vote was taken:

AYES:
Councilwoman Carey
Councilman Forstenhausler
Councilman Guadagno
Councilman Loveys
Councilman Napoliello
Deputy Mayor Hirniak
Mayor Veech

NAYS: None

2. Ordinance #04-15: Appropriating $127,826.49 to Repair the Municipal Building for Damages Resulting from Water Damage in Both the Finance and Police Departments as Well as a Fire in the Police Department, Therefore, Including $127,826.49 in Funding from the Township’s Insurance Funds

BE IT RESOLVED that an Ordinance entitled “AN ORDINANCE OF THE TOWNSHIP OF RANDOLPH APPROPRIATING $127,826.49 TO REPAIR THE MUNICIPAL BUILDING FOR DAMAGES RESULTING FROM WATER DAMAGE IN BOTH THE FINANCE AND POLICE DEPARTMENTS AS WELL AS A FIRE IN THE POLICE DEPARTMENT, THEREFORE INCLUDING $127,826.49 IN FUNDING FROM THE TOWNSHIP’S INSURANCE FUNDS” be read by title on second reading and a hearing held thereon.

Manager Mountain explained that this Ordinance provides the appropriation mechanism for the insurance funds received for damages to the Police Department from the fire as well as the water damage in the Finance and Police Departments.

OPEN TO THE PUBLIC

Judith Stewart of 114 Everdale Road stated that she was glad the insurance was covering the damage.

Seeing no one further from the public, the public portion was closed.

BE IT RESOLVED that an Ordinance entitled “AN ORDINANCE OF THE TOWNSHIP OF RANDOLPH APPROPRIATING $127,826.49 TO REPAIR THE MUNICIPAL BUILDING FOR DAMAGES RESULTING FROM WATER DAMAGE IN BOTH THE FINANCE AND POLICE DEPARTMENTS AS WELL AS A FIRE IN THE POLICE DEPARTMENT, THEREFORE INCLUDING $127,826.49 IN FUNDING FROM THE TOWNSHIP’S INSURANCE FUNDS” be passed on final reading and that a Notice of Final Passage of said Ordinance be published in the official designated newspaper according to law.

Councilman Guadagno made a motion to accept the ordinance. Councilman Loveys seconded the motion, and the following roll call vote was taken:

AYES:
Councilwoman Carey
Councilman Forstenhausler
Councilman Guadagno
Councilman Loveys
Councilman Napoliello
Deputy Mayor Hirniak
Mayor Veech

NAYS: None

G. DISCUSSION ITEMS

1. Budget—2015 Capital Improvement Plan

Manager Mountain explained the following:

This is the six year long range Capital Improvement Plan. He will focus on the 2015 projects effecting the current year Operations Budget. The purpose of this plan is to give the township a longer view on the projects that might impact the debt standing, and have a larger impact on the operating budget.
There will be presentations at the budget meeting on March 14 from Chief Stokoe and Ralph Carchia; they will cover the capital aspects of their budgets.
Broad overview of the Capital Improvement projects:
- Sussex Turnpike water line project—Ralph Carchia will give detailed presentation on 3/14/15.
- Retaining Walls—the Council made the decision last year to make this part of the future capital plan. The township is already utilizing 2014 funds to set the groundwork for repairing and replacing walls on Everdale Road. It will be going out to bid in April and work should be completed about mid-year. The 2015 funding is to support the next phase of the project, which will likely be walls on Fords Rd.
- Butterworth Phase II—that project is associated with the Westminster development project and is the subject of a settlement agreement between the developer and the township. There has been an agreement in principle, and the formal terms of that agreement are being developed. Once the formal agreement is in place, an Ordinance will be drafted. The number in the draft budget is a place holder, there won’t be a final number until all the agreements are finalized. It is expected the number will go up because it could be a prevailing wage project.
- DPW Equipment—the $425,000 includes two pieces of equipment($175,000 each): to replace a full size 2000 dump truck which has been refurbished twice and has been having issues lately causing impact on the fleet maintenance budget, and a 2000 front wheel loader which had been refurbished several years ago and is now having some serious problems. The vehicles will be auctioned, therefore, the township will receive some money for them.
- Buildings and Grounds—two smaller items, the upgrade of the electrical panel in the municipal building and a fire and security system. The electrical panel is insufficient, there have been issues with it, and there is no expansion capability; the project would upgrade and replace the electrical panel and allow for the capacity for current and future needs. Presently the security system is not integrated, and it is also rather archaic. The improvement will modernize it and synthesize it together to be under one maintenance contract, and become one unit instead of multiple units. The two larger items, the roof repair project and the replacement of the boiler. The long range plan is to replace the roof; however, there are currently leaks due to the way the gutter is set up in the roof system. This project will repair those areas, it is not a full replacement; it is almost preliminary work for the future full replacement. The boiler is 27 years old; the boiler is still functioning, but the automated switch which allows for the temperature gauge to turn on and off automatically is broken and the part is obsolete. The replacement was originally scheduled for 2016, but it has been moved up due to the needed repairs.
- Parks Improvements—the requests are lighter than in prior years. With the Parks Master Plan underway, he and Russ discussed that it didn’t make sense to have any major items that could be impacted by the way the Parks Master Plan process goes. Most projects are minor repairs; no major improvements to parks or to infrastructure in support of parks.
- Parks Equipment—the most notable item is the replacement of the 2006 dump truck that is also used in the township’s plowing operation; it has been removed from the road due to maintenance issues which made it difficult to keep running for the plowing operation. Any vehicle replacements in general have been recommended not only by the department, but also by the mechanics in fleet maintenance.
- E.A. Porter Project—this is an environmental remediation and housing partnership project with Habitat for Humanity. The partnership arrangement is that the township has agreed, after acquiring this property, to remediate any environmental issues, and with the completion of that obligation, turnkey it over to Habitat for Humanity who will build 25 affordable housing units. The remediation plan has been submitted to, and approved by, the DEP. The five year timeframe for the remediation has begun. An approach has been created where the township will take the project through remediation, and complete the site plan and the footing and foundation work. Habitat for Humanity has committed to provide $600,000 towards the site plan and the footing and foundation work which will come back to the township prior to the transfer of the property; it will help offset the township’s investment in the process. Effectively, 1.6 million dollars of the project is being paid for either by affordable housing funds or by the monies coming from Habitat for Humanity. Habitat for Humanity will build the housing up from the footing and foundation. The remainder of the project, $400,000, will come out of the capital program; that number could be further offset if the appeal to COAH for $250,000 in mortgage assistance funds is successful. It is anticipated that the project will begin in the 4th quarter of 2015; it will be put out to bid in the summer. There was a short discussion on the site plan work involved with the project.
- Rescue Squad—they agreed to split the cost of a four wheel drive all terrain vehicle. There has been an increase in the number of large events at Freedom Park and felt this was a necessary purchase.
- Road Overlay Program—there was an original request for $810,000; $10,000 of that is supplemental funds toward the Quaker Church Rd. project that was already approved under the 2014 budget. The road evaluation is ongoing; it is expected to be completed shortly. Once the road evaluation is complete, he will meet with the infrastructure work group and go through the list. He took into account the discussion with the Council at the first work group meeting regarding supplementation of the $800,000. Since there was concern that the township’s approach to road overlay was already in catch-up mode and they didn’t want to fall further behind, he and Darren Maloney looked at the last couple of years of pavement ordinances to see what balances were there and ensure the work funded by those ordinances had been completed. They found that there was a balance of approximately $85,000 in unexpended funds from those two years of road ordinances; they discussed it with Tom Spring and he confirmed that the projects were completed. The Manager and Darren recommended that the $85,000 be applied in addition to the $800,000 through an amendment ordinance; it would effectively cancel the original intent of those dollars and amend their purpose to the 2015 overlay projects. He also explained there was a little room in the budget to put another $50,000 or so toward the overlay projects that would be within the cap as well as within what he felt the Council would be comfortable with as far as the impact to the tax rate. It would bring the overall amount up to $135,000; he and Darren will have more detail as to the marginal impact at the next budget meeting.

Councilman Guadagno asked if the tax rate would be higher than the 1.9% with the proposed additional funding for the road overlay program. Manager Mountain stated it would; the exact numbers would be provided at the next budget meeting.

Deputy Mayor Hirniak asked for clarification on the 2015 Master Plan line item for $30,000. Manager Mountain explained the township is required to review its Master Plan. That line item is for funding for the consultant who will be working with the work group that will be made up of Planning Board members, Board of Adjustment members, and Council members. They will be reviewing the plan, and making any revisions to the plan that come from that process; the process will be completed in 2015.

Deputy Mayor Hirniak asked for clarification as to why the Buildings and Grounds Community Center VFW Improvements and Stormwater Outfall Repairs line items have the majority of the funding is in debt and only a little in the budget and not all of the funding in debt. Manager Mountain explained that the township is required by state law to fund 5% as a down payment; you can fund more than 5%, but not less. In the year the improvement is being made, the township has to show the cash portion as part of the Ordinance.

Councilman Loveys commented that a lot of money has been budgeted in the last couple of years for the Municipal Building, but wondered what happened to that funding. Manager Mountain explained that the funding has been expended. He further explained that there are some Ordinances where some of the money gets spent, but not all, they stay on the books until they’re canceled or expended. The Finance Officer along with the Manager review Ordinances annually to determine if any Ordinances can be cancelled or re-appropriated; if there are Ordinances that haven’t been expended, following up with the department to determine why it hasn’t been expended. Councilman Guadagno explained that was why he had requested a summary showing the status of the open Ordinances. Manager Mountain stated that it will be integrated into the monthly reporting system, and in future years a year end summary will be provided as part of the Capital book.

There was some discussion on the repairs to the roof on the Municipal Building and the future replacement of the roof, as well as the front facade of the building. Manager Mountain explained that the facilities work group will prepare a master plan for the facilities which will be a companion to the six year plan that is in place.

There will be more discussion on the 2015 Capital Improvement Plan at the March 14th budget meeting.

H. OPEN TO THE PUBLIC

Seeing no one from the public, the public portion was closed.

I. COUNCIL COMMENTS

Mayor Veech asked if Russ Newman could provide information to the Council as to the stakeholder groups invited to the specific Parks Master Plan meetings on March 17, 18 & 19. She would like to see Council members attend. Deputy Mayor Hirniak stated that the Parks Committee and Recreation Committee are scheduled to meet on March 18th at 9:00 pm. Manager Mountain stated that he would circulate the full calendar.

Deputy Mayor Hirniak reported that Community Wellness Day was a success, with a very good turnout.

There was a short discussion on the Randolph High School Ice Hockey State Champions and having them attend a Council meeting to be honored.

J. EXECUTIVE SESSION

There was no Executive Session.

K. ADJOURNMENT

Councilman Guadagno made a motion to adjourn the meeting at 8:15 p.m. Councilwoman Carey seconded the motion, and the following roll call vote was taken:

AYES:
Councilwoman Carey
Councilman Forstenhausler
Councilman Guadagno
Councilman Loveys
Councilman Napoliello
Deputy Mayor Hirniak
Mayor Veech

NAYS: None