All meeting minutes posted on the township website are unofficial minutes. Official copies of minutes may be obtained from the township clerk.

Minutes: May 20, 2021

A. OPENING OF REGULAR MEETING

1. Call to Order

A regular meeting of the Randolph Township Council was called to order at 5:00 p.m. by Mayor Forstenhausler. This meeting is held pursuant to the New Jersey Open Public Meetings Act. Adequate and electronic notice of the meeting has been provided by posting written notice of the time, date, location and to the extent known, the agenda of the meeting in Randolph Township. This notice was posted on the Bulletin Board within Town Hall, on the main entrance doors to Town Hall, it was filed with the Township Clerk, and it was provided to those persons or entities requesting notification. Notice was also provided to the Randolph Reporter and the Morris County Daily Record on December 2, 2020, by emailing them the annual resolution adopted by the Council on November 12, 2020. The annual resolution, which included this meeting date, was advertised in the Randolph Reporter, the official newspaper of the Township of Randolph and the Daily Record on December 10, 2020. The amended annual resolution was adopted by the Council on January 21, 2021 and notice was provided by email to the Randolph Reporter, the Morris County Daily Record and TapInto Randolph on January 22, 2021. The amended annual resolution which included this meeting date was advertised in the Randolph Reporter, the official newspaper of Randolph Township and the Morris County Daily Record on January 28, 2021. The time change for this meeting was placed on all the entrance doors to Town Hall and on the Township website on May 17, 2021.

2. Roll Call

PRESENT:
Councilwoman Carey
Councilman Loveys ABSENT
Councilman Nisivoccia
Councilman Tkacs
Councilwoman Veech
Deputy Mayor Potter
Mayor Forstenhausler

Also present: Township Manager Mountain, Township Planning and Zoning Administrator Darren Carney, and Attorney Ed Buzak from the Buzak Law Group

3. Pledge of Allegiance

Mayor Forstenhausler led the Pledge of Allegiance.

B. EXECUTIVE SESSION

WHEREAS, Section 8 of the Open Public Meetings Act, Chapter 231, P.L. 1975 (N.J.S.A. 10:4-12) permits the exclusion of the public from a meeting under certain circumstances; and

WHEREAS, this public body is of the opinion that such circumstances presently exist.

NOW, THEREFORE, BE IT RESOLVED by the Mayor and Council of the Township of Randolph, in the County of Morris, and State of New Jersey, as follows:

1. The public shall be excluded from the Executive portion of the meeting.

2. The general nature of the subject matter to be discussed is as follows:

Update Affordable Housing/Fair Share Housing Center Agreement
Update EA Porter-Morris Habitat Agreement (Second Executive Session)

3. As nearly as now can be ascertained, the matter or matters to be discussed at this time will be disclosed to the public at such time and under such circumstances as are prescribed by law.

4. At the conclusion of the Executive Session, the Council may or may not reconvene in public session for the purpose of taking formal action.

Councilwoman Veech made a motion to move into Executive Session at 5:02 p.m. Deputy Mayor Potter seconded the motion, and the following roll call vote was taken:

AYES:
Councilwoman Carey
Councilman Nisivoccia
Councilman Tkacs
Councilwoman Veech
Deputy Mayor Potter
Mayor Forstenhausler

NAYS: None

ABSENT: Councilman Loveys

Deputy Mayor Potter made a motion to close the Executive Session at 5:55 p.m. Councilman Tkacs seconded the motion, and the following roll call vote was taken:

AYES:
Councilwoman Carey
Councilman Nisivoccia
Councilman Tkacs
Councilwoman Veech
Deputy Mayor Potter
Mayor Forstenhausler

NAYS: None

ABSENT: Councilman Loveys

Councilwoman Carey made a motion to direct Township Professionals to take the necessary steps that were discussed in the closed session. Councilwoman Veech seconded the motion, and the following roll call vote was taken:

AYES:
Councilwoman Carey
Councilman Nisivoccia
Councilman Tkacs
Councilwoman Veech
Deputy Mayor Potter
Mayor Forstenhausler

NAYS: None

ABSENT: Councilman Loveys

Mayor Forstenhausler read the following DISC statement into the record:

There has been some confusion over the past week regarding our joint effort with the Board of Education and Morris County Human Relations Commission regarding our diversity and inclusion project. Our joint group is named the Randolph Diversity and Inclusion Steering Committee, aka DISC. The Board of Education’s ad-hoc committee was named the BOE DISC, which was very similarly named. This has led to some confusion within the public and this council. At our last meeting with our joint DISC group, we requested that the BOE consider renaming their committee to avoid future confusion. They have graciously agreed to a name change. Our Randolph Diversity and Inclusion Steering Committee is still working on our report recommendation and is still planning to issue a report this summer. Our effort continues to remain separate and independent from the BOE’s Ad-Hoc Diversity Committee.

C. PRESENTATIONS/PROCLAMATIONS

1. Buddy Poppy Distribution - VFW

Mayor Forstenhausler read the Buddy Poppy Distribution Proclamation into record.

MAY 1 THROUGH MAY 30, 2021

WHEREAS, the annual distribution of Buddy Poppies by the Veterans of Foreign Wars of the United States has been officially recognized and endorsed by governmental leaders since 1922; and

WHEREAS, VFW Buddy Poppies are assembled by disabled veterans, and the proceeds of this worthy fund-raising campaign are used exclusively for the benefit of disabled and needy veterans, and the widows and orphans of deceased veterans; and

WHEREAS, the basic purpose of the annual distribution of Buddy Poppies by the Veterans of Foreign Wars is eloquently reflected in the desire to “Honor the Dead by Helping the Living,”

NOW, THEREFORE, I, Mark H. Forstenhausler, Mayor of the Township of Randolph, do hereby urge the citizens of this community to recognize the merits of this cause by contributing generously to its support through the purchase of Buddy Poppies from May 1 through May 20, 2021, which are symbols of appreciation for the sacrifices of our honored dead.

FURTHER, I urge all patriotic citizens to wear a Buddy Poppy as mute evidence of our gratitude to the men and women of this country who have risked their lives in defense of the freedoms which we continue to enjoy as American citizens.

Representatives from VFW Post 7333 stated that they looked forward to seeing those who could attend at the VFW Post’s Memorial Day Ceremony on Monday, May 31, at 11:00 a.m.

D. OPEN TO THE PUBLIC

Township Clerk Luciani read the following statement into the record:

Council is now open to the public. If you plan to address the Township Council please bear in mind that you will be asked to limit your comments to six minutes. Council is now open to the public. If you plan to address the Township Council please bear in mind that you will be asked to limit your comments to six minutes. Should you reach the five-minute mark, you will be advised that you have one minute remaining. If you go past the six-minute mark, your microphone will be muted.

Theresa Fogel of 31 Bedminster Road spoke on behalf of the Randolph Partnership Endeavor for All Citizens Equality (PEACE). She asked if it would be possible to allow PEACE members to participate in council meetings via Zoom, she inquired about the timeline of the second community survey, and she asked how the council would ensure that the permanent DISC committee would be populated by community members from different populations.

Mayor Forstenhausler informed Mrs. Fogel that the council would consider her request regarding Zoom. He shared that the second survey would be released soon; it is going to be slightly shorter than the school survey. The DISC is still anticipating that their report will be released sometime in the summer.

He explained that the committee is continuing to meet every week and is reviewing each recommendation they received from the community. The idea to have a school-wide survey and a township-wide survey was put into place to provide the group with more community input. Once the DISC report is released, the council will discuss the implementation of their recommendations.

He informed Mrs. Fogel that the council was discussing the possibility of establishing a Diversity Committee; they will keep the public informed and make sure the committee has as much community representation as possible.

Mrs. Fogel asked if the council had a plan to get community representation on the proposed Diversity Committee. Mayor Forstenhausler informed her that they did not have any specifics on populating a committee that was not yet established. He explained the process that the township must undergo to establish a committee.

Phil Sheehy of 9 Birchwood Road reported that the Trails Advisory Committee had recently mapped out prospective new trail segments. He invited council members to tour the identified segments.

E. MANAGER’S REPORT

Manager Mountain reported the following:

COVID-19 Update - The number of COVID-19 cases in Randolph has dwindled to 15 cases in the past two weeks, including two new confirmed cases today. The total number of cases in the township since the pandemic started is 1,986. The town-wide vaccination rates to date are as follows: 67% - 18 and older, 97% - 65 and Older, and 52% - overall. The health crisis has challenged every aspect of the municipal organization and the community. The township has managed thanks to the dedication of staff members, the fortitude and good will of Randolph citizens, and the tremendous leadership of the Township Council. He stated that this was not the end of the pandemic as there are still challenges ahead, however he believed everyone would agree that the community has turned a corner and is poised for a return to normalcy in the coming months. He explained that this would be the last time he would be including a COVID-19 update in the Manager’s Report, unless circumstances warranted otherwise. He informed the public that he, along with the Health Department, and the Township Nurses would continue to work behind the scenes on the remaining issues that still exist in the community or may arise in the months to come.

Franklin Road State Aid Project - Work has begun on the Franklin Road State Aid project. The project involves minor ADA curb ramp and sidewalk reconstruction, curb construction, minor curb repairs, roadway repair, milling and resurfacing and striping of Franklin Road from the existing seam near the intersection of South Morris Avenue to South Salem Street. The scope of the project also includes the reconstruction of an existing railroad tie retaining wall on the north side of the roadway. The Township received $154,000 in grant funding from the state to for the project.

AAA Bond Rating - The Township has received its Annual Issuer Report from Moody’s; they have once again reaffirmed the township’s AAA bond rating. In the report, Moody’s noted the township’s exceptional credit position and that Randolph’s AAA rating was notably stronger than the median rating for US cities of Aa3. The report cited four factors for the township’s strong rating:

Finances: The financial position of the township is robust and is consistent with the assigned rating of AAA.
Economy and Tax Base: Randolph Township has an exceptionally healthy economy and tax base, which are aligned with its AAA rating.
Debt and Pensions: The Township’s debt and pension burdens are light overall.
Management and Governance: Despite the pandemic, the township has continued to maintain stability in its financial operation due to conservative budgeting and close attention to revenue collection trends.

This rating is affirmation of the town’s approach to financial management lead by the governing body and implemented by town management. The rating also enables the township to attain lower interest rates when borrowing for capital projects, which has a positive impact on our budget.

Appointment of IT Manager - He acknowledged the retirement of Township IT Manager Dave Emmons. Mr. Emmons has served the town for over 10 years; he has done an excellent job of keeping the township’s technological infrastructure running smoothly and supporting staff IT needs. He stated that Mr. Emmons would be missed and wished him all the best in the next chapter of his life. The township has appointed Randolph resident Adam VanAntwerp, to fill the vacancy created by Mr. Emmons’ retirement. Mr. VanAntwerp comes to the township with 20 plus years in the IT field. He welcomed Mr. VanAntwerp to the organization and looked forward to having his expertise on board.

F. APPROVAL OF MINUTES

Councilwoman Veech made a motion to approve the March 18, 2021 and April 8, 2021. Deputy Mayor Potter seconded the motion, and the following roll call vote was taken:

AYES:
Councilwoman Carey
Councilman Nisivoccia
Councilman Tkacs
Councilwoman Veech
Deputy Mayor Potter
Mayor Forstenhausler

NAYS: None

ABSENT: Councilman Loveys

G. COMBINED ACTIONS

Item #14, R-136-21, Supporting and Acknowledging June 2021 to be Pride Month - Councilwoman Carey stated the she was very happy to read this resolution into the record. She acknowledged the updates to the LGBTQ+ initials and the history of pride month. She wanted everyone to take the resolution in the spirit by which it is intended, that the council shows its complete support for the dignity and respect of all people. She read R-136-21 into the record:

A Resolution Supporting/Acknowledging June 2021 to be Pride Month

WHEREAS, since the 1998 declaration of President William Clinton, June of each year has been set aside as Pride Month; and

WHEREAS, Gay Pride is a movement that celebrates sexual diversity and provides a way for lesbian, gay, bisexual and transgender (LGBTQ+) people to not only raise awareness about the discrimination and violence they encounter but to also promote dignity, equal rights, self-awareness, and self-affirmation of the LGBTQ+ community; and

WHEREAS, the Randolph Township Council previously adopted Resolution No. 149-20 which strongly condemns all forms of hatred, bias, racism, bigotry and discrimination, we continue to voice our support for the universal respect for all people.

NOW, THEREFORE, BE IT RESOLVED, that the Randolph Township Council, of the County of Morris, supports and acknowledges that all people deserve to live with dignity and respect, free from fear and violence, and protected against discrimination, regardless of their gender identity or sexual orientation, and hereby calls upon the community of Randolph Township to share with one another in celebrating June, 2021 as Pride Month, and recognize the contributions that members of the LGBTQ+ community, our friends, family members and neighbors, make to the fabric of Randolph Township.

Item #15, R-137-21, National Gun Violence Awareness Day - Mayor Forstenhausler read R-137-21 into the record:

National Gun Violence Awareness Day June 4, 2021

WHEREAS, the Township of Randolph recognizes June 4, 2021 to be National Gun Violence Awareness Day to honor and remember all victims and survivors of gun violence; and

WHEREAS, the Mayor and Council not only denounces gun violence but condemns all acts of violence, including those acts attributable to all forms of racism, bigotry, discrimination and hatred directed at any and all people; and

WHEREAS, the goals of the national “Gun Violence Awareness Day” campaign are to promote greater awareness about firearm violence and firearm safety; and WHEREAS, the Mayor and Council’s highest priority is the safety of the residents of Randolph Township; and

WHEREAS, the Township of Randolph agrees that no one stands for gun violence and joins with millions of Americans to the commitment to do all we can to help keep our community safe and stand in solidarity with those communities throughout New Jersey and the United States against gun violence and all violent crimes.

NOW THEREFORE BE IT RESOLVED, that the Mayor and Council of the Township of Randolph, Morris County, New Jersey recognizes that June 4, 2021 is “National Gun Violence Awareness Day” and encourages all residents to support efforts to prevent the tragic results of violence and to honor and value all human lives.

Item #16, R-138-21, Honoring the Randolph Township Police Department National Police Week- Councilwoman Veech read R-138-21 into the record:

Honoring the Randolph Township Police Department National Police Week - May 9, 2021 to May 15, 2021

WHEREAS, May 9, 2021 to May 15, 2021 is designated as National Police Week; and

WHEREAS, the Police Officers of the Randolph Township Police Department have played an important role in safeguarding the rights and freedoms which are guaranteed by the Constitution and in protecting the lives and property of our citizens; and

WHEREAS, it is important that all citizens know and understand the challenges, duties and responsibilities of their police department, and that members of our police department recognize their duty to serve the people by safeguarding life and property, by protecting them against violence or disorder, and by protecting the innocent against deception and the weak against oppression or intimidation; and

WHEREAS, we ask a great deal of the men and women of our Nation’s law enforcement agencies from ensuring public safety, to serving as front-line workers, to responding to incidents involving domestic violence, substance use disorders, mental health challenges, and homelessness, often with limited resources. As we recognize National Police Week, we honor those who lost their lives in the line of duty, and thank them on behalf of this grateful Nation for their service; and

WHEREAS, it is fitting and proper that we express our gratitude for the dedicated service and courageous deeds of our law enforcement officers and for the contributions they have made to the security and well-being our communities and, in doing so, have established for themselves an enviable and enduring reputation for preserving the rights and securities of all citizens.

NOW, THEREFOR BE IT RESOLVED, that the Mayor and Council of the Township of Randolph commemorate the Township Police Officers, and Police Officers across the Nation, past and present, who by their faithful and loyal devotion to their responsibilities have rendered a dedicated service to our communities and honor those Police Officers who, through their courageous deeds have lost their lives or have become disabled in the performance of duty.

On behalf of the Randolph Township Police Department, Officer Richard Biase thanked the Township Council for their recognition and thanked the community for their support. He stated that it was an honor to serve as a police officer.

Item #17, R-139-21, Honoring the Randolph Township Rescue EMS Week- Deputy Mayor Potter read R-139-21 into the record:

Honoring the Randolph Township Rescue EMS Week - May 16 to May 22, 2021

WHEREAS, the Week of May 16 - 22, 2021, as Emergency Medical Services Week WHEREAS, emergency medical services is a vital public service; and WHEREAS, the members of emergency medical services teams are ready to provide lifesaving care to those in need 24 hours a day, seven days a week; and

WHEREAS, access to quality emergency care dramatically improves the survival and recovery rate of those who experience sudden illness or injury; and WHEREAS, emergency medical services has grown to fill a gap by providing important, out of hospital care, including preventative medicine, follow-up care, and access to telemedicine; and

WHEREAS, the emergency medical services system consists of first responders, emergency medical technicians, paramedics, emergency medical dispatchers, firefighters, police officers, educators, administrators, pre-hospital nurses, emergency nurses, emergency physicians, trained members of the public, and other out of hospital medical care providers; and

WHEREAS, the members of emergency medical services teams, whether career or volunteer, engage in thousands of hours of specialized training and continuing education to enhance their lifesaving skills; and

WHEREAS, it is appropriate to recognize the value and the accomplishments of emergency medical services providers by designating Emergency Medical Services Week;

NOW THEREFORE BE RESOLVED, that the Mayor and Council of the Township of Randolph commemorate the members of the Randolph Rescue Squad and EMS members across the Nation and do hereby proclaim the week of May 16-22, 2021, as EMERGENCY MEDICAL SERVICES WEEK with the EMS strong theme, THIS IS EMS: Caring for Our Communities, and the Mayor and Council along with the residents of Randolph Township recognize these heroic men and women for their efforts to deliver life-saving care and compassion to their communities.

Item #5, R-127-21,Requesting the approval of items of revenue and appropriation per NJSA 40A:4-87 Morris County Open Space Trust Fund - Heritage Trail Grant - Councilwoman Veech asked if the $88,000 grant would be applied towards the trail segments that was discussed by Mr. Sheehy in the public session. Manager Mountain informed her that the grant applies to a trail in Veterans Community Park. The grant allows the money to be put in the budget so it could be appropriated for spending, it will allow the township to be reimbursed for the money that has already been funded. He explained that Mr. Sheehy was referring to future projects.

R-123-21 Refund registration for Teen Camp summer program as child will not be attending due to schedule conflicts - Rebecca Adams - $1,125.00
R-124-21 Refund registration for Teen Camp summer program as child will not be attending due to medical issues - Angela Branam - $305.00
R-125-21 Refund tax sale certificate for 8 Chambers Place, Block 46, Lot 23 to FNA DZ, C FBO WSFS - $134,028.33
R-126-21 - 2020 LOSAP Benefit to be paid in 2021 - Volunteer Fire Department and Volunteer Rescue Squad
R-127-21 Requesting the approval of items of revenue and appropriation per NJSA 40A:4-87 Morris County Open Space Trust Fund - Heritage Trail Grant - $88,000.00
R-128-21 Requesting the approval of items of revenue and appropriations per NJSA 40A:4-87 Distracted Driving Crackdown Grant- $9,000.00
R-129-21 Authorizing the award of MCCPC Contract #20B - Sporting Goods to various bidders
R-130-21 Authorizing the award and rejection of MCCPC Contract #40 - Personal Protection Items & Equipment for Emergency Personnel to various bidders
R-131-21 Authorizing the award of MCCPC Contract #35 - Light Bulbs to various bidders
R-132-21 Authorizing the award of MCCPC Contract #42 - Landscaping Materials and Supplies to various bidders
R-133-21 Authorizing contracts with additional approved SCNJ contract vendor under the educational services commission of New Jersey Cooperative Pricing system “ESCNJ” pursuant to N.J.S.A. 40A:11-11 (5)
R-134-21 Cancellation of outstanding checks from the General Account - $825.00
R- 135-21 Authorizing the award and rejection of various bidders for MCCPC Contract #25 - Janitorial Supplies
R-136-21 Supporting and Acknowledging June 2021 to be Pride Month
R-137-21 Recognizing National Gun Violence Awareness Day at June 4, 2021
R- 138-21 Honoring Randolph Township Police Department - National Police Week, May 9, 2021 to May 15, 2021
R-139-21 Honoring Randolph Township Rescue - EMS Week, May 16, 2021 to May 22, 2021

Councilman Nisivoccia made a motion to approve the Combined Action Resolutions. Councilman Tkacs seconded the motion, and the following roll call vote was taken:

AYES:
Councilwoman Carey
Councilman Nisivoccia
Councilman Tkacs
Councilwoman Veech
Deputy Mayor Potter
Mayor Forstenhausler - Abstain from R-126-21

NAYS: None

ABSENT: Councilman Loveys

H. UPCOMING EVENTS

Bench Dedication for Carlitos Loazia at Heistein Pond on Saturday, May 29, 2021, at 10:00 a.m.
Memorial Day event at VFW on Monday, May 31, 2021, at 11:00 a.m. at the VFW Post, 103 Carrell Road, Randolph

I. ORDINANCES: SECOND READING/PUBLIC HEARING

1. Ordinance No. 17-21 Appropriating $390,000 from the Capital Improvement Fund’s 2021 Water/Sewer Budget Appropriation, $185,000 from existing Water Capital Improvement Funds and $35,000 in current Water Capital Surplus for various Water/Sewer Capital Improvements ($610,000 Total)

BE IT RESOLVED, that an Ordinance entitled, “An Ordinance Appropriating $390,000 from the Capital Improvement Fund’s 2021 Water/Sewer Budget Appropriation, $185,000 from existing Water Capital Improvement Funds and $35,000 in current Water Capital Surplus for various Water/Sewer Capital Improvements ($610,000 Total)”, be read by title on second reading and a hearing held thereon.

Manager Mountain explained that this ordinance funds the various 2021 Water/Sewer Capital Improvements that were approved.

OPEN TO THE PUBLIC

Seeing and hearing none, the public session was closed.

BE IT RESOLVED, that an Ordinance entitled, “An Ordinance Appropriating $390,000 from the Capital Improvement Fund’s 2021 Water/Sewer Budget Appropriation, $185,000 from existing Water Capital Improvement Funds and $35,000 in current Water Capital Surplus for various Water/Sewer Capital Improvements ($610,000 Total)”, be passed on final reading and that a Notice of Final Passage of said Ordinance be published in the official designated newspaper according to law.

Councilwoman Veech made a motion to adopt the ordinance. Deputy Mayor Potter seconded the motion, and the following roll call vote was taken:

AYES:
Councilwoman Carey
Councilman Nisivoccia
Councilman Tkacs
Councilwoman Veech
Deputy Mayor Potter
Mayor Forstenhausler

NAYS: None

ABSENT: Councilman Loveys

2. Ordinance No. 18-21 Appropriating $310,000 from the Recreation/Open Space Trust Fund for Various 2021 Parks and Recreation Capital Improvements

BE IT RESOLVED, that an Ordinance entitled “An Ordinance Appropriating $310,000 from the Recreation/Open Space Trust Fund for Various 2021 Parks and Recreation Capital Improvements” be read by title on second reading and a hearing held thereon.

Manager Mountain explained that this ordinance provides the funding for various 2021 Parks and Recreation Capital Improvements. The funding for these projects comes out of the Recreation and Open Space Trust Fund.

OPEN TO THE PUBLIC

Seeing and hearing none, the public session was closed.

BE IT RESOLVED, that an Ordinance entitled, “An Ordinance Appropriating $310,000 from the Recreation/Open Space Trust Fund for Various 2021 Parks and Recreation Capital Improvements” be passed on final reading and that a Notice of Final Passage of said Ordinance be published in the official designated newspaper according to law.

Councilwoman Carey made a motion to adopt the ordinance. Councilman Tkacs seconded the motion, and the following roll call vote was taken:

AYES:
Councilwoman Carey
Councilman Nisivoccia
Councilman Tkacs
Councilwoman Veech
Deputy Mayor Potter
Mayor Forstenhausler

NAYS: None

ABSENT: Councilman Loveys

3. Ordinance No. 19-21 Amending Ordinance No. 08-19 and to provide and determine the range of compensation in accordance with the Teamsters’ Collective Bargaining Agreement effective January 1, 2021

BE IT RESOLVED, that an Ordinance entitled “An Ordinance Amending Ordinance No. 08-19 and to provide and determine the range of compensation in accordance with the Teamsters’ Collective Bargaining Agreement effective January 1, 2021” be read by title on second reading and a hearing held thereon.

Manager Mountain explained that this ordinance establishes the range of compensation to align with the new Teamsters’ Collective Bargaining Agreement.

OPEN TO THE PUBLIC

Seeing and hearing none, the public session was closed.

BE IT RESOLVED, that an Ordinance entitled, “An Ordinance Amending Ordinance No. 08-19 and to provide and determine the range of compensation in accordance with the Teamsters’ Collective Bargaining Agreement effective January 1, 2021” be passed on final reading and that a Notice of Final Passage of said Ordinance be published in the official designated newspaper according to law.

Councilwoman Veech commended Manger Mountain for his efforts in managing the negotiations.

Councilwoman Veech made a motion to adopt the ordinance. Councilman Nisivoccia seconded the motion, and the following roll call vote was taken:

AYES:
Councilwoman Carey
Councilman Nisivoccia
Councilman Tkacs
Councilwoman Veech
Deputy Mayor Potter
Mayor Forstenhausler

NAYS: None

ABSENT: Councilman Loveys

4. Ordinance No. 20-21 Amending Capital Ordinances #16-14, #21-16, and #10-18

BE IT RESOLVED, that an Ordinance entitled “An Ordinance Amending Capital Ordinances #16-14, #21-16, and #10-18” be read by title on second reading and a hearing held thereon.

Manager Mountain explained that this ordinance redesignates funds from prior ordinances to be utilized in support of the Brundage Park lighting project.

OPEN TO THE PUBLIC

Seeing and hearing none, the public session was closed.

BE IT RESOLVED, that an Ordinance entitled, “An Ordinance Amending Capital Ordinances #16-14, #21-16, and #10-18” be passed on final reading and that a Notice of Final Passage of said Ordinance be published in the official designated newspaper according to law.

Councilwoman Carey made a motion to adopt the ordinance. Councilman Tkacs seconded the motion, and the following roll call vote was taken:

AYES:
Councilwoman Carey
Councilman Nisivoccia
Councilman Tkacs
Councilwoman Veech
Deputy Mayor Potter
Mayor Forstenhausler

NAYS: None

ABSENT: Councilman Loveys

J. OPEN TO THE PUBLIC

Township Clerk Luciani read the following statement into the record:

Leslie Moran of 42 Oak Lane thanked the council for passing the Gun Violence Awareness Resolution and for honoring the memories of the people affected by gun violence in the country. She emphasized that support for the second amendment also includes ensuring proper regulation and legislation to determine criteria for ownership and use for firearms are in place. She shared that there is a proposal amongst the NJ legislature for a safe storage bill that was being supported by the Senate and Assembly. She stated that the state has excellent gun safety laws, but there was always room to do a little better.

Mayor Forstenhausler thanked Mrs. Moran for her comments and for bringing the subject to the council’s attention. They have had many discussions about the resolution and were all behind it completely and took it seriously.

Tara Corduan of 145 Selma Boulevard thanked the council for passing the gun violence awareness resolution. She shared that she was proud that her WWII Veteran father picked up arms as a soldier; however, she stated that he was reckless and recounted childhood memories of when she had access to his firearms. She shared that her friend was murdered by her husband on July 6, 2016; on behalf of her friend’s family, she thanked the council.

Mayor Forstenhausler thanked Mrs. Corduan for her comments and her attendance at the meeting.

Seeing and hearing no one further, the public session was closed.

K. DISCUSSION

1. Review of 2020 - Board of Adjustment

Township Planning and Zoning Administrator Darren Carney reported on the following items reviewed by the Board of Adjustment in the development of its annual report:

Setbacks - He reported that the board has received numerous applications for deck variances over the year. He explained that from 1938 until 1978 township ordinances had separate setback requirements for dwellings and the structures connected to them (porches, decks, balconies, stoops, etc.). In 1978, the ordinance was modified to require structures connected to the dwellings to meet more stringent dwelling setbacks with the exception of stoops and steps. He reported that a total of 16 deck variance applications have been heard in the last 10 years.

The board has granted an average rear yard setback of 35 feet where a minimum of 50 feet is required and an average side yard setback of 11 feet where 15-25 feet is required. Many municipalities permit the encroachment of decks into the required rear/side yards subject to certain setbacks to property lines and the maximum size of encroachment.

Self-Storage Facilities - He explained that the board approved the expansions of an existing facility in 2014 and new sites in 2017 and 2019. The placement of these facilities in retail and industrial zones is complex and requires review with the Master Plan Subcommittee. The board advised the council to consider if self-storage is appropriate in any zone district as the current ordinance does not guide the board when hearing a variance application. The board will provide a draft ordinance for setbacks before the next council meeting on Tuesday, June 8.

Mayor Forstenhausler suggested that the board proceed with working on the draft. Manager Mountain informed Mayor Forstenhausler that the Master Plan Subcommittee would be getting together as an element of the Master Plan is due for review. He expects that the meeting will happen in mid to late summer and suggested that the ordinance could be on the group’s agenda then.

2. Road Name Change - Ironia Road

Manager Mountain explained that at the time of the council’s last discussion about the Ironia Road name change, the township had only received feedback from half of the residents that were affected. He reminded everyone that the township had received a request to consider changing the name of Ironia Road to Ironia Mendham Road to alleviate issues with public safety, delivery, and mail mix-ups. The council directed Mr. Carney to try once more to obtain a response and to at least advise residents that a non-response would be viewed as an affirmative answer.

Mr. Carney informed the council that his office sent out certified letters to non-responsive residents on July 10, 2020, and October 19, 2020. A final certified letter was sent out on May 5, 2021. He reported that of the 22 residents on the street, they received 15 in-favor responses, two opposing responses, and five non-responses. This past Monday, he received an additional in-favor response.

Mayor Forstenhausler asked if it was his recommendation to change the name of Ironia Road to Ironia Mendham Road. Manager Mountain confirmed that it was.

Mayor Forstenhausler stated that the council must pass a motion to approve the change. He inquired if there was anything else that was required. Manager Mountain referred to Attorney Buzak. Attorney Buzak informed the council that they would have to adopt an ordinance.

Manager Mountain stated that if there was a consensus from the council he would move to prepare the ordinance and have it up for consideration at a future meeting. Councilwoman Veech asked if the township could assist the affected residents by providing them with an outline of what may require changing as a result of the road name change. She asked if the residents’ deeds would require changing.

Mr. Carney explained that the deeds did not change and that most of the township’s street names have been changed multiple times over the years. He stated that the affected residents would have to update their checks, billing information, etc. He explained that if the ordinance passed, it would be filed with the Morris County Clerk’s Office and updated on the county’s permanent record. He stated that his office could assemble a cheat sheet for residents to inform them of what they may need to do.

Mayor Forstenhausler stated that no action would be taken this evening, but the township would be working on an ordinance for the first reading at the beginning of July.

L. COUNCIL COMMENTS

Councilwoman Carey reported that the Cannabis Subcommittee had not met since the last council meeting. She shared that the committee would be meeting on Wednesday, May 26. The committee will be hearing from Denville, Roxbury, and Mount Olive representatives via Zoom as they share their communities’ plans, expectations, and actions for moving forward. She reported that the committee would be hosting a second public forum on Wednesday, June 9. She stated that the committee planned to have their recommendations to the council by the end of June; the council will have to vote by the August 21 deadline.

She attended a Library Board of Trustees meeting. She reported that Library Director Lore Reinhart assembled a proposal for a Story Walk that she would be discussing with Manager Mountain and Parks and Recreation Director Russ Newman. Manager Mountain stated that Mrs. Reinhart had already met with Mr. Newman; they are discussing plans.

Councilwoman Carey shared that Mrs. Reinhart had also put together a One Book, One Community program which will function as a town-wide book club. The community will be encouraged to read the same book at the same time to have a shared experience. The program will be held from June 28 - September 30.

Councilwoman Veech attended the Bench Dedication Ceremony. She reported that she has heard that there is a long list for the bench dedications. She inquired if there was a way to speed up the process. Manager Mountain informed her that most of the people on the list were asking for private ceremonies.

She attended a Randolph Community Garden meeting. The committee discussed the progress of the pollinator garden. Wildflower seeds are scheduled to be planted in the pollinator garden the following day. The committee will be working over the next six months to set up a beekeeping area; they will be conducting surveys to evaluate if there is any interest in the activity.

She attended a Traffic Advisory Committee meeting on Tuesday, May 4. She reported that WAWA was planning to raise the traffic island in the entrance area to discourage drivers from making left turns out of the entrance/exit.

Councilwoman Veech also reported that there has been an increase in traffic complaints around town and the police are addressing the complaints.

The committee discussed the traffic issues relating to the Dairy Queen on Route 10. Officer Biase will be meeting with the Dairy Queen owner and the Township Engineer to see if a plan could be developed to create safer conditions.

Councilman Tkacs reported that the Planning Board meeting was canceled due to a lack of businesses and the Parks Advisory Committee meeting was canceled due to a lack of a quorum.

He attended a Bench Dedication Ceremony on Tuesday, May 18. He reported that the DISC continued to meet regularly and explained that the committee was trying to move quickly, but it takes time to evaluate and go through each of the suggestions.

Councilman Nisivoccia attended the Matt Bellace program sponsored by the Municipal Alliance Committee. He reported that he attended the Randolph High School Hall of Fame Selection Committee meeting, the Marasca Family Bench Dedication Ceremony, and the Randolph Education Foundation (REF) Rock Star Presentation.

He attended a Trails Advisory Committee meeting. It was reported that there have been a few incidents of near misses in areas where trails cross active roads. Russ Newman will be conducting an inventory of all the trail crossings. Councilman Nisivoccia reported that new crosswalk signs were going to be installed near Veterans Community Park. Mr. Newman will also be looking into cutting back some of the vegetation at the crossings to create a better line of sight for people crossing the roads. He shared that the Trails Committee Facebook page would be added to the Stay Informed page on the township website once it is ready.

He reported that he attended a Randolph Area Chamber of Commerce meeting in the afternoon. He concluded his report by informing the council that he was working out the final details on the Liberty Tree insurance requirements.

Deputy Mayor Potter reported that she attended the Township/BOE liaison meeting on Friday, May 7. She shared that she has continued to attend DISC meetings. She attended a virtual PEACE event, the REF Rock Star Presentation, and a Randolph Area Chamber of Commerce meeting. She reported that the chamber requested everyone to like and promote their Facebook page.

Mayor Forstenhausler attended the regularly scheduled Township/BOE liaison meeting on Friday, May 7.

He shared that the Ordinance Work Group continued plans for a new committee to address diversity in Randolph. The DISC Committee continues to meet on a weekly basis. He shared that several of the committee members attended the Randolph PEACE’s Online Vigil the previous week. He shared that there was a guest speaker, and commented that it was a well-planned event. He attended a bench dedication on Tuesday at Veterans Community Park for Joseph and Gloria Marasca.

He attended the REF Rock Star event at the Randolph Middle School and shared the Councilman Nisivoccia was recognized as an outstanding businessman.

M. EXECUTIVE SESSION

WHEREAS, Section 8 of the Open Public Meetings Act, Chapter 231, P.L. 1975 (N.J.S.A. 10:4-12) permits the exclusion of the public from a meeting under certain circumstances; and

WHEREAS, this public body is of the opinion that such circumstances presently exist.

NOW, THEREFORE, BE IT RESOLVED by the Mayor and Council of the Township of Randolph, in the County of Morris, and State of New Jersey, as follows:

1. The public shall be excluded from the Executive portion of the meeting.

2. The general nature of the subject matter to be discussed is as follows:

Update EA Porter-Morris Habitat Agreement

3. As nearly as now can be ascertained, the matter or matters to be discussed at this time will be disclosed to the public at such time and under such circumstances as are prescribed by law.

4. At the conclusion of the Executive Session, the Council may or may not reconvene in public session for the purpose of taking formal action.

Councilwoman Veech made a motion to move into Executive Session at 7:02 p.m. Deputy Mayor Potter seconded the motion, and the following roll call vote was taken:

AYES:
Councilwoman Carey
Councilman Nisivoccia
Councilman Tkacs
Councilwoman Veech
Deputy Mayor Potter
Mayor Forstenhausler

NAYS: None

ABSENT: Councilman Loveys

Councilwoman Veech made a motion to close the Executive Session at 7:15 p.m. Deputy Mayor Potter seconded the motion, and the following roll call vote was taken:

AYES:
Councilwoman Carey
Councilman Nisivoccia
Councilman Tkacs
Councilwoman Veech
Deputy Mayor Potter
Mayor Forstenhausler

NAYS: None

ABSENT: Councilman Loveys

N. ADJOURNMENT

Councilwoman Veech made a motion to adjourn the meeting at 7:15 pm. Councilwoman Carey seconded the motion, and the following roll call vote was taken:

AYES:
Councilwoman Carey
Councilman Nisivoccia
Councilman Tkacs
Councilwoman Veech
Deputy Mayor Potter
Mayor Forstenhausler

NAYS: None

ABSENT: Councilman Loveys