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Township Council » Meetings » Minutes: May 30, 2013

All meeting minutes posted on the township website are unofficial minutes. Official copies of minutes may be obtained from the township clerk.

Minutes: May 30, 2013

A. OPENING OF REGULAR MEETING

1. Call to Order

A regular meeting of the Randolph Township Council was called to order at 6:00 p.m. by Mayor MacArthur. This meeting is held pursuant to the New Jersey Open Public Meetings Act. Adequate notice of the meeting has been provided by posting written notice of the time, date, location, and to the extent known, the agenda of the meeting in Randolph Township. This notice was posted on the bulletin board within Town Hall, it was filed with the Township Clerk, and it was provided to those persons or entities requesting notification. Notice was also provided to the Randolph Reporter and the Morris County Daily Record on December 7, 2012, by e-mailing them the annual resolution adopted by the Council on November 29, 2012. The annual resolution, which included this meeting date, was advertised in the Randolph Reporter, the official newspaper of the Township of Randolph, and the Daily Record on December 13, 2012. Notice of the time change for tonight’s meeting was provided to the Daily Record May 3, 2013, and advertised in the May 7, 2013 issue of the Daily Record.

2. Roll Call

PRESENT:
Councilwoman Carey
Councilman Guadagno
Councilman Hirniak
Councilwoman Veech
Deputy Mayor Loveys
Mayor MacArthur

ABSENT: Councilman Napoliello

Also Present: Township Manager John Lovell, Keli Gallo, and Ed Buzak from the Law Office of Edward Buzak.

3. Mayor MacArthur led the Pledge of Allegiance

B. APPOINTMENTS

1. Appointment of Nina Cheng as a Student Liaison to the Economic Development Committee for a 2 Year Term Beginning June 2013

Councilwoman Carey reported that Nina Cheng, a sophomore at Randolph High School completed a Tap the Talent form and expressed interest in volunteering on the Economic Development Committee. Councilwoman Carey provided background information regarding the various committees and activities to which Nina is involved.

Councilwoman Carey made a motion to appoint Nina Cheng as the student liaison to the Economic Development Committee for a two year term beginning June 2013. Councilman Guadagno seconded the motion, and the following roll call vote was taken:

AYES:
Councilwoman Carey
Councilman Guadagno
Councilman Hirniak
Councilwoman Veech
Deputy Mayor Loveys
Mayor MacArthur

NAYS: None

ABSENT: Councilman Napoliello

2. Appointment of Sabrina Viscomi as a Student Liaison to the Recreation Committee for a 1 Year Term Beginning June 2013

Councilwoman Carey reported that Sabrina Viscomi, a Junior at Randolph High School, applied to be a student liaison on the Recreation Committee. Councilwoman Carey provided background information regarding the various committees and activities to which Sabrina is involved.

Councilwoman Carey made a motion to appoint Sabrina Viscomi as the student liaison to the Recreation Committee for a one year term beginning June 2013. Councilman Hirniak seconded the motion, and the following roll call vote was taken:

AYES:
Councilwoman Carey
Councilman Guadagno
Councilman Hirniak
Councilwoman Veech
Deputy Mayor Loveys
Mayor MacArthur

NAYS: None

ABSENT: Councilman Napoliello

C. RECOGNITION/PROCLAMATION

1. Boys Ice Hockey Team

Deputy Mayor Loveys, at the request of Mayor MacArthur, recognized the Randolph High School Varsity Hockey Team and congratulated them for their achievements during the past season. The team was presented with a plaque and each team member received a proclamation to commemorate their championship.

2. Girl Scouts of the USA—Gold Award—Nicole Horwitz

Mayor MacArthur congratulated Nicki Horwitz on achieving the Girl Scout Gold Award. The Mayor read the following passage by Henry James: “most people never run far enough on their first wind, and find they’ve got a second, give your dreams all you’ve got, and you’ll be amazed at the energy that comes out of you.” The Mayor commended Nicki on her projects of teaching dance to the 5th grade girls at Neighborhood House in Morristown, and organizing a day long healing workshop for persons with cancer and other illnesses. Councilwoman Veech congratulated Nicki and presented her with a plaque, a Randolph Township pin, and the following Proclamation:

WHEREAS, Nicole Horwitz is a member of the Girl Scouts of the United States of America, Troop #1167; and

WHEREAS, Nicole Horwitz has earned the honor of receiving the Gold Award; and

WHEREAS, to accomplish this, Nicole Horwitz undertook a two part project; and

WHEREAS, the first part of the project consisted of teaching ballet for six weeks to sixth grade girls enrolled in Neighborhood House, an organization that provides after-school programs to under-privileged children; and

WHEREAS, the second part of Nicole Horowitz’s project was a day-long healing workshop for victims of cancer and other illnesses through imagery, journaling, yoga and improvisational dance; and

WHEREAS, in achieving this accomplishment, Nicole Horwitz has reached the zenith of Scouting and, as such, is a source of pride and inspiration for all of Randolph.

NOW, THEREFORE, BE IT PROCLAIMED by Randolph Township that Gold Award recipient Nicole Horwitz is recognized and congratulated for this exceptional achievement.

Dated January 7, 2013 and signed by our Mayor, Tom MacArthur.

D. OPEN TO THE PUBLIC

Seeing no one from the public, the public portion was closed.

E. MANAGER’S REPORT

Manager Lovell reported the following items:

The Cell Tower Study

PierCon completed testing and provided a draft report based upon the test data that was emitted both in the interior and exterior of the school complex and municipal complex. The Manager will share the report with members of the committee and the entire Council. This was basically a Phase I of the process.

Randolph Lake

The new dock looks great and has transformed Randolph Lake. It defines the swim team area, and people will want to swim laps in there when the swim team is not active. The dedication of the facility is upcoming.

DOT/CCM

A meeting was conducted with the NJ Department of Transportation, it was held at Sen. Bucco’s office on May 10th, and it included Dr. Yaw and a member of the staff from the County College, DOT officials, Senator Bucco, Jim Maraska, and the County Engineering Office joined by phone. In addition to himself, Mayor MacArthur and Councilwoman Veech attended the meeting from the Township. The conversation focused on the connection of CCM’s campus directly to the east bound lane of Route 10. DOT repeatedly stated that they don’t have money. The group got a sense of design and construction costs for the proposed Route 10 connection to CCM from CCM’s engineer, and it is less than $1 million. The Manager reported that in discussing the project with DOT officials, the people in the room were completely unaware that the DOT has an engineering consultant who is currently designing improvements for that section of highway for a 2014 project. Assurance was given that the DOT will coordinate that design with the design that CCM submitted so a situation doesn’t arise where a 5 year moratorium exists for cutting the road or possibly undo an expensive improvement to build this access road to the campus. There was value in the meeting and the Manager felt a significant step forward was taken.

F. COMBINED ACTION RESOLUTIONS

Mayor MacArthur stated that he looked at the contract with the FOP, Item #1, but as it is 40 pages, he thought he may have missed something. He asked Manager Lovell for confirmation that he had read it carefully.

Manager Lovell reported that he had read it several times. It was developed by the Manager’s Office, and reviewed by Attorney Buzak, the Chief of Police, and the Finance Director. The documents were forwarded to the FOP for signature and the Manager again read the documents that were returned. Manager Lovell stated that the Township is completing negotiations with the FOP, and this contract goes throughout the 2015 year. The contracts with the other bargaining groups expire at the end of 2014. The Manager stated that the Township achieved every goal that the Council, with management, set out to achieve. Manager Lovell thanked Mayor MacArthur for his tremendously helpful leadership.

Councilman Guadagno made a motion to approve the Combined Action Resolutions. Councilwoman Carey seconded the motion, and the following roll call vote was taken:

AYES:
Councilwoman Carey
Councilman Guadagno
Councilman Hirniak
Councilwoman Veech
Deputy Mayor Loveys
Mayor MacArthur

NAYS: None

ABSENT: Councilman Napoliello

1. Authorizing the Mayor to Sign the 2012-2015 Contract with the FOP for Patrol Officers

R-171-13

WHEREAS, the Township of Randolph has reached a settlement with the Fraternal Order of Police in regards to their contract for the years 2012, 2013, 2014 and 2015; and

WHEREAS, both parties agree to all the terms and conditions of said contract; and

NOW, THEREFORE, BE IT RESOLVED by the Town Council of the Township of Randolph that the Mayor be authorized to sign the Contract with the Fraternal Order of Police.

2. Authorizing Change Order #1 in the Amount of $17,250 for Nupump Corp.—Additional Safety Features to Be Added on Swimming Dock Installations—Bringing the New Contract Total to $103,520.00

R-172-13

WHEREAS, a contract was awarded to NuPump Corporation of Malaga, NJ on April 25, 2013 via R 137-13 for the Randolph Park Lake Dock Replacement 2013 project in the amount of $86,270; and

WHEREAS, field measurements determined that the water depth at the outer end of the north dock is 27’ which creates an issue for anchoring the floating docks with the galvanized pipes as originally designed, allowing for too much flexibility in the pipes and causing dock instability; and

WHEREAS, the contractor and dock manufacturer have recommended that a “cat walk” connecting the ends of the docks be installed, which will be secured to the bottom of the lake with a cable system; and

WHEREAS, the cost for this modification is $17,250; and

WHEREAS, the Township Engineer has recommended approval of this modification as it will add significant stability to the dock and ensure the length of lanes remains consistent.

NOW, THEREFORE BE IT RESOLVED, by the Township Council, Township of Randolph, County of Morris, State of New Jersey, that Change Order #1 be approved to install the “cat walk” as described above in the amount of $17,250, making the total contract amount for the Randolph Park Lake Dock Replacement 2013 project $103,520.

3. Authorizing Rescinding Award of On-Site Brush Grinding Services to Andy-Matt and Re-Awarding to J.H. Reid—not to exceed $29,000

R-173-13

WHEREAS, on May 2, 2013, the Township of Randolph awarded a contract via R 163-13 to Andy-Matt, Inc. of Mine Hill, NJ for the On-Site Brush Grinding Services bid; and

WHEREAS, Andy-Matt, Inc. was contacted to begin the grinding services on May 20, 2013 and they attempted to perform the work on that day; and

WHEREAS, the machine that Andy-Matt, Inc. has could not grind the brush at the specified capacity per the bid specifications and Andy-Matt has acknowledged same in writing; and

WHEREAS, the end product being produced is unacceptable as it is not useable mulch per the bid specifications; and

WHEREAS, Andy-Matt, Inc. did not provide an excavator with a grapple large enough to feed the grinder at the proper rate per the bid specifications; and

WHEREAS, Andy-Matt, Inc. is found in default of the contract for the above-mentioned reasons; and

WHEREAS, the Township desires to rescind the contract from Andy Matt, Inc. and award the contract to J.H. Reid On-Site Recycling, Inc., S. Plainfield, NJ for their bid prices of $4700 Full Day Rate and $3500 1/2 Day Rate; and

NOW, THEREFORE BE IT RESOLVED, by the Township Council, Township of Randolph, County of Morris, State of New Jersey, that Andy-Matt, Inc. be found in default of the contract for On-Site Brush Grinding Services, that the contract be rescinded from Andy-Matt, Inc. and awarded to J.H. Reid On-Site Recycling, Inc. of S. Plainfield, NJ for the not to exceed price of $29,000 ($4700 for Full Days of Grinding and $3500 for Half Days of Grinding) per their bid proposal from May 31, 2013 through June 30, 2014.

4. Authorizing Rescinding and Re-Awarding a Portion of MCCPC Contract #25 (Janitorial Supplies) and Contract #40 (Personal Protection Equipment for Emergency Personnel)

R-174-13

WHEREAS, on April 25, 2013, the Township of Randolph (“Township”) on behalf of the Morris County Cooperative Pricing Council (“MCCPC”) awarded Contract #25 (Janitorial Supplies) and Contract #40 (Personal Protection Items & Equipment for Emergency Personnel) to various vendors; and

WHEREAS, an award was made to W.B. Mason for Item 13 in Category C of Contract #25 (Janitorial Supplies) as the lowest responsive and responsible bidder; and

WHEREAS, a challenge was made to that award by another bidder, Spruce Industries; and

WHEREAS, upon further review, it was determined that a mathematical error was made in the initial award to W.B. Mason and that Spruce Industries is the true low bidder for Item 13 in Category C in Contract #25 (Janitorial Supplies) and therefore the Township desires to rescind the Contract from W.B. Mason and award to Spruce Industries as the lowest responsive and responsible bidder; and

WHEREAS, an award was made to Absolute Fire Protection Company for Items 47 and 54 in Category B of Contract #40 (Personal Protection Items & Equipment for Emergency Personnel) as the bidder offering the highest discount; and

WHEREAS, a challenge was made to that award by another bidder, Firefighter One, as to the material provided by Absolute Fire Protection; and

WHEREAS, the Bid Specifications require the bidder to submit the most current price lists and catalogs with their Bid Proposals; and

WHEREAS, it was determined that the price list submitted by Absolute Fire Protection Company for Items 47 and 54 in Category B of Contract #40 (Personal Protection Items & Equipment for Emergency Personnel) was not the most current price list and therefore that bid is rejected and the Township desires to rescind the contract from Absolute Fire Protection and award the contract to Firefighter One as the second highest (discount) bidder; and

WHEREAS, Skylands submitted a bid for Item 29 (ISGThermal System) in Category B of Contract #40 (Personal Protection Items & Equipment for Emergency Personnel), which was rejected as unresponsive because the price list submitted was not the most current price list as required by the specifications and therefore the contract was awarded to Firefighter One as the second highest (discount) bidder; and

WHEREAS, on May 21, 2013 the Township was informed in writing by ISG Thermal System that Firefighter One is no longer an authorized dealer of ISG Thermal System products as required by the specifications and therefore the bid submitted by Firefighter One must be rejected as unresponsive and the contract rescinded; and

WHEREAS, the only two bids received for Item 29 (ISGThermal System) in Category B of Contract #40 (Personal Protection Items & Equipment for Emergency Personnel) are rejected as unresponsive, therefore a contract will not be awarded at this time.

NOW, THEREFORE, BE IT RESOLVED that the Mayor and Council of the Township of Randolph, County of Morris, State of New Jersey, on behalf of the MCCPC authorize the rescission and re-award of the items as specified above.

5. Raffle License, Off-Premise Merchandise Raffle, Randolph Education Foundation, on November 14, 2013 at the Randolph High School, Millbrook Avenue, Randolph, NJ at 9 p.m.

6. Raffle License, Off-Premise Merchandise Raffle, Randolph Education Foundation, on June 15, 2013 at the Randolph High School, Millbrook Ave, Randolph, NJ from 8:00 am to 11:00 am

G. UPCOMING EVENTS

  1. EDC—Fifth Friday Club at the Black River Barn—May 31st at 5 p.m.
  2. Dedication of the Randolph Lake Swim Dock—June 8th at 1 p.m.
  3. Randolph Rocks 5K Run at Randolph High School—June 15th—registration opens at 7 a.m., race begins at 8:30 a.m.

H. ORDINANCES: SECOND READING/PUBLIC HEARING

1. Ordinance 08-13: Amend Land Development Ordinance—Congregate Care Retirement Communities Conditional Use—Bulk Standards—Revised 0409013

BE IT RESOLVED that an Ordinance entitled “AN ORDINANCE AMENDING SECTION 15-2.2, DEFINITIONS, AND SECTION 15-35.19, CONGREGATE CARE RETIREMENT COMMUNITIES, OF THE LAND DEVELOPMENT ORDINANCE OF THE TOWNSHIP OF RANDOLPH, MORRIS COUNTY, NEW JERSEY” be read by title on second reading and a hearing held thereon.

Manager Lovell reported that an ordinance was developed in good faith with the firm looking to develop the congregate care facility on Quaker Church Road. Based upon that ordinance, the firm designed the facility. When the design was reviewed, Township staff wasn’t happy with it. They met with the developer and discussed the possibility of not submitting a site plan application to the Planning Board, and allowing Township staff to amend the language of the ordinance so the design could be changed to develop a project that would fit better on the site. The firm agreed to redesign the project which causes a delay in the project, but the Manager felt for the long term Randolph and the firm will be better served. This is the amended, approved ordinance.

OPEN TO THE PUBLIC

Judith Stewart, 114 Everdale Road asked for clarification on items 9 and 12. Mayor MacArthur replied that item 9, 0.95 parking spaces per residential unit, refers to an average number that came about by looking at expected parking spaces for staff, for independent living, for the Alzheimer’s unit, and it is across the whole site. Ed Buzak clarified item 12, the property in the zone consistent with this ordinance is property that has, or can connect to Route 10. He explained that typically that isn’t something included in an ordinance, but because of the site that is getting the benefit of this ordinance, that wording was included to encourage them to have accessibility to Route 10.

Seeing no one else from the public, the public portion was closed.

BE IT RESOLVED that an Ordinance entitled “AN ORDINANCE AMENDING SECTION 15-2.2, DEFINITIONS, AND SECTION 15-35.19, CONGREGATE CARE RETIREMENT COMMUNITIES, OF THE LAND DEVELOPMENT ORDINANCE OF THE TOWNSHIP OF RANDOLPH, MORRIS COUNTY, NEW JERSEY” be passed on final reading and that a Notice of Final Passage of said Ordinance be published in the official designated newspaper according to law.

Ed Buzak stated that under the law it is required that the ordinance be transmitted to the Planning Board for comment. Township Clerk Donna Marie Luciani confirmed that the ordinance was transmitted to the Planning Board and a recommendation consistent to adopt an ordinance as prepared was received.

Councilman Guadagno made a motion in support of adopting the ordinance. Councilwoman Carey seconded the motion, and the following roll call vote was taken:

AYES:
Councilwoman Carey
Councilman Guadagno
Councilman Hirniak
Councilwoman Veech
Deputy Mayor Loveys
Mayor MacArthur

NAYS: None

ABSENT: Councilman Napoliello

I. DISCUSSION ITEMS

1. Review June 6, 2013 Agenda

St. Baldrick’s proclamation, update on Master Plan subcommittee meeting, the Country Fair, and the Piercon report will all be included.

2. Capital Projects—Council Memo #16-2013

Manager Lovell reviewed his memo, including the following information:

Capital Cash Ordinance $965,000:

  • There is no bonding associated with this.
  • Included in the Capital Cash Ordinance are:
    • Stormwater Outfall Repairs
    • Replacing the water line at CCM
    • Installation of water meters for Mendham Township
    • Knight’s Bridge Pump Station Upgrades
    • Sewer Jet Vac Truck
    • Water & Sewer Utility Vehicle
    • Water Master Plan
  • The old Dover water line going to CCM crosses a stream, it’s a cast iron pipe that is exposed and could break at any time. A new line from Route 10 into the campus is being developed, using the part of the campus near the building that was just purchased by CCM on Route 10.
  • There are three points at which our water system enters Mendham Township. The Township is looking to put master meters at those points of entry to monitor whether or not there are water losses in Mendham.
  • The Knights Bridge Pump Station is over 20 years old and needs a complete rebuild of the interior which will serve the Township for the next several decades.
  • The first half of the update to the Water Master Plan was funded last year, this is to fund the second half.

Capital Cash Ordinance for Non-Utility Items $651,200:

  • Included items are:
    • Maintenance Facility-Oil Dispensing System
    • Maintenance Facility-Controls for Entrance & Exit Grates
    • Fire-Upgrade Personnel Interior Bunker Gear (Phase 1)
    • Fire Inspector’s Vehicle
    • Rescue Squad Captain’s Vehicle
    • Park Improvements
    • Park Equipment
    • Mobile Generator/YMCA Emergency Generator Connection
    • Police Radar Units
  • The cost of the maintenance facility controls for entrance and exit gates will be split with the Board of Education.
  • The fire upgrade personnel interior bunker gear is being done in several phases. Each year some gear will be purchased for the firefighters.
  • The Rescue Squad vehicle was totaled this year in an accident during the winter ice storm. The $20,000 is to be added to the amount received from the insurance company to purchase a small SUV.
  • The items listed under Parks equipment are those items being replaced.
  • Manager Lovell sits on the Board of Directors at the YMCA. The YMCA has been a team player in the emergency events, they have opened their facility as a warming center and residents could shower there. It is probably the only large public building that could be used for showering that is connected to the sewer system. If the YMCA lost power, the facility wouldn’t be able to function in that capacity.
  • The Emergency Management Committee proposed that dollars be placed in the budget this year to purchase a mobile generator that could be taken to the YMCA if power was lost to get them operational in a crisis. The mobile generator could be used anywhere in town, it would be assigned accordingly if there was an emergency situation.
  • The generator would not run their entire building, it would run their lights, locker room, and HVAC.
  • There are 2 aspects: the mobile generator & the installation of the switch.

Keli Gallo recommended making a long term lease agreement with the YMCA to be used as a sheltering facility in an emergency situation.

Manager Lovell spoke to the Executive Director of the YMCA, Bill Lamia, and he is agreeable to the lease agreement.

Bond Ordinance $200,000:

  • That is the Seeing Eye Animal Shelter project

With the adoption of the three ordinances, only three projects will remain unfunded in the Capital Improvement including:

  • The Franklin Road and South Salem Pedestrian Bikeway. The grant application was not funded by the NJDOT, the project will be carried to next year.
  • Butterworth Interceptor Phase II. It is currently in design.
  • Retaining Wall Replacement. The Council work group concluded that this will be a specially assessed improvement. They also concluded that the retaining walls are in the right of way of Randolph Township, they are becoming a hazard. The Manager will get some estimates on several walls with the number of residents who would be affected, and based upon that, the Council will have to make a determination as to whether to go forward with the project, and if it goes forward, what percentage should be specially assessed. This will be discussed more in the future.

Manager Lovell concluded that at the next meeting the Council will be asked to move on the three ordinances, Capital Cash Ordinance of $965,000 for utilities, a Capital Cash Ordinance of $651,200 for other capital projects, and a Bond Ordinance in the amount of $200,000. There will also be a fourth ordinance to act on and that is to revise the language on an ordinance that funded improvements for the Police Department, to make it more general to deal with the improvements that are needed.

3. Water Availability—Town of Dover/Shelter Group—Council Memos #14-2013 and #15-2013

Manager Lovell reported the following:

  • Randolph is served by two water systems, the Randolph water system maintains all its water from the MUA, and the Dover water system.
  • The Dover water system services a section of town north of Route 10.
  • A moratorium was implemented by DEP a number of years ago & DEP refused to issue any permits on projects in Randolph during that time. That moratorium has since been lifted, a new contract with the MCMUA was negotiated, and was approved by the DEP.
  • Randolph has a firm capacity of 350,000 gallons daily.
  • Dover water commission established a water service map which defined their service area, and several Randolph properties are now outside of their service area. Dover says that all but 35,000 gallons of water is committed within their service area.
  • The Shelter Group requires a commitment of 55,000 gallons per day. Dover was unwilling to modify their map to incorporate the Shelter Group into their water service area. One suggested alternative was to allow the Shelter Group to develop as Randolph’s customer, with a Randolph meter, and water would be wielded through the Dover system from a Randolph interconnection to reimburse Dover for water consumed by the Shelter Group. There will be more discussions; however, it seems to be an acceptable arrangement.
  • The Dover water commission includes 81 Randolph residents on Davis Street, High Street, and Mark Street. The elevation of that neighborhood in relation to Dover water system’s operational radiant is such that Dover has to use a pump to pump water up to that section of Randolph. The booster pump is old and problematic causing these residents to often have no water pressure. Dover needs to replace that booster pump which would cost between $250,000 and $350,000.
  • Dover contacted the MCMUA to possibly buy water and the MCMUA contacted Randolph. There was a three way meeting and it was decided that Randolph would commit 13,300 gallons of capacity toward the project and the MCMUA would commit all of its 11,000 uncommitted capacity. It would require the installation of a meter and another interconnect further down the system.
  • The MCMUA would wield their water through the Randolph system to Dover. Randolph would supply water to Dover as a bulk customer and Dover would keep the 81 single family homes as their customers.
  • That is the incentive for Dover since the project would be $250,000 to $350,000 to provide adequate water pressure to that section of Randolph if Randolph doesn’t cooperate with them. And in return, Randolph needs to wield water to the Shelter Group.
  • The Manager would like Randolph to take the lead in designing an agreement with Dover.
  • Applications need to be made by the Shelter Group to become a Randolph water customer.
  • Dover has agreed that at such time that they have committed their firm capacity, they will reserve this 24,300 gallons of water for future Randolph customers.
  • Manager Lovell explained how firm capacity is calculated by the DEP and MCMUA. It is based upon the past 60 months of usage, the highest month of usage during that period. The firm capacity is what the DEP looks at for permit issues.

The Council agreed to allow Ed Buzak to develop an agreement between Randolph, the MCMUA, and Dover.

4. Odd - Even Lawn Watering Days

Councilwoman Veech had brought up the issue of alternatives to the odd/even watering days to Manager Lovell since the older lawn watering systems utilize daily timers and are not programmable. To update the older systems, it would cost approximately $300. Manager Lovell reported that the Township checked with water companies and the Society of Water Engineers to determine if there was a better system than the odd/even, and there isn’t.

J. OPEN TO THE PUBLIC

A representative from the Shelter Group thanked the Mayor, Council, and Manager on behalf of the Shelter Group for the two pronged effort by the Township, both reworking the land development ordinance to get a better product and for working with Dover to get water for the project.

Seeing no one further from the public, the public portion was closed.

K. COUNCIL COMMENTS

Councilman Guadagno reported that he has been hearing complaints from residents that they can’t pick up mulch at the Recycling Center. He suggested having residents get smaller amounts or telling residents of other areas to get mulch, such as the MUA behind the Police and Fire Academy.

Manager Lovell explained that the Township sells mulch each spring. At the rate the mulch was being taken from the Recycle Center, there would not be enough for the Township to make the deliveries to the residents who had already ordered and paid for mulch to be delivered. There will be more free mulch available in the coming weeks.

Councilman Guadagno felt a sign should be posted at the Recycle Center notifying residents that they can get mulch from the MUA behind the Police and Fire Academy.

Councilman Hirniak reported that Mike Renda, the President of the Randolph Rotary Club spoke to him about the Country Fair. Mike prepared a breakdown of the costs associated with last year’s event and, even with good weather, they barely break even. Councilman Hirniak will forward the expense report to the others so it can be discussed at the next meeting. The Rotary Club will be taking steps this year to improve revenue. Mike Renda asked if the Township would be interested in helping out and covering some expenses.

Mayor MacArthur stated that the topic is on the agenda for the next meeting and will be discussed in detail. In the meantime Mike Soccio has been asked if the budget can absorb it, and Manager Lovell has asked Russ Newman for input on the Township’s participation.

L. EXECUTIVE SESSION

WHEREAS, Section 8 of the Open Public Meetings Act, Chapter 231, P.L. 1975 (N.J.S.A. 10:4-12) permits the exclusion of the public from a meeting under certain circumstances; and

WHEREAS, this public body is of the opinion that such circumstances presently exist.

NOW, THEREFORE, BE IT RESOLVED by the Mayor and Council of the Township of Randolph, in the County of Morris, and State of New Jersey, as follows:

1. The public shall be excluded from the following portion of the meeting.

2. The general nature of the subject matter to be discussed is as follows:

Land Acquisition—Zander Lane
Stonybrook

3. As nearly as now can be ascertained, the matter or matters to be discussed at this time will be disclosed to the public at such time and under such circumstances as are prescribed by law.

4. At the conclusion of the closed Executive Session, the Council may reconvene in public session for the purpose of taking formal action on matters discussed in closed session or on any other matter as permitted by law.

Councilwoman Veech made a motion to move into Executive Session at 8:10 p.m. Councilman Guadagno seconded the motion, and the following roll call vote was taken:

AYES:
Councilwoman Carey
Councilman Guadagno
Councilman Hirniak
Councilwoman Veech
Deputy Mayor Loveys
Mayor MacArthur

NAYS: None

ABSENT: Councilman Napoliello

Councilwoman Veech made a motion to return to Open Session at 8:30 p.m. Councilwoman Carey seconded the motion, and the following roll call vote was taken:

AYES:
Councilwoman Carey
Councilman Guadagno
Councilman Hirniak
Councilwoman Veech
Deputy Mayor Loveys
Mayor MacArthur

NAYS: None

ABSENT: Councilman Napoliello

M. ADJOURNMENT

Councilwoman Veech made a motion to adjourn the meeting at 8:30 p.m. Councilman Guadagno seconded the motion, and the following roll call vote was taken:

AYES:
Councilwoman Carey
Councilman Guadagno
Councilman Hirniak
Councilwoman Veech
Deputy Mayor Loveys
Mayor MacArthur

NAYS: None

ABSENT: Councilman Napoliello

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