All meeting minutes posted on the township website are unofficial minutes. Official copies of minutes may be obtained from the township clerk.

Minutes: May 4, 2017

A. OPENING OF REGULAR MEETING

1. Call to Order

A regular meeting of the Randolph Township Council was called to order at 7:00 p.m. by Mayor Carey. This meeting is held pursuant to the New Jersey Open Public Meetings Act. Adequate notice of the meeting has been provided by posting written notice of the time, date, location and to the extent known, the agenda of the meeting in Randolph Township. This notice was posted on the Bulletin Board within Town Hall, it was filed with the Township Clerk, and it was provided to those persons or entities requesting notification. Notice was also provided to the Randolph Reporter and the Morris County Daily Record on December 2, 2016 by emailing them the annual resolution adopted by the Council on December 1, 2016. The annual resolution, which included this meeting date, was advertised in the Randolph Reporter, the official newspaper of the Township of Randolph on December 8, 2016, and the Daily Record on December 6, 2016.

2. Roll Call

PRESENT:
Councilman Guadagno
Councilman Loveys
Councilman Napoliello
Councilman Tkacs
Councilwoman Veech
Deputy Mayor Forstenhausler
Mayor Carey

Also present: Township Manager Mountain, and Keli Gallo from the Law Office of Edward Buzak.

3. Pledge of Allegiance

Mayor Carey led the Pledge of Allegiance.

B. PRESENTATION/PROCLAMATIONS

1. Proclaiming May 2017 to be: Parents Who Host Lose the Most—Proclamation Given to Municipal Alliance Committee—MAC

Mayor Carey introduced Councilman Loveys, liaison to the MAC, to present the proclamation. Councilman Loveys introduced MAC members Liz Ritter (Chair), Audrey Verona, and Officer Rich Biase (Police Department liaison). Councilman Loveys explained that the MAC was created to combat drug and alcohol abuse in the township; each year at this time, with proms and graduation, the committee participates in the nationwide program, “Parents Who Host Lose the Most: Don’t Be a Party to Teenage Drinking.” Councilman Loveys read the proclamation:

PARENTS WHO HOST LOSE THE MOST

WHEREAS adults who provide alcohol to those below the legal drinking age of 21 are placing those youth at risk for health, safety, and legal problems; and

WHEREAS, alcohol use by young people is dangerous, not only because of the risks associated with acute impairment, but also because of the threat to their long-term development and well-being; and

WHEREAS, it is illegal to give or allow your teen’s friends to drink alcohol in your home, even with their parent’s permission; and

WHEREAS, anyone found guilty of providing alcohol to youth can face up to a $1,000 fine and six months in jail, in addition to any civil action that can be brought as a result of damages or injury related to the offense; and

WHEREAS, adults have the authority and responsibility to our youth to provide them with alternative opportunities by creating alcohol free activities; and

WHEREAS, Drug-Free Action Alliance, through the “Parents Who Host, Lose the Most: Don’t be a Party to Teenage Drinking” campaign provides the educational materials through the Randolph Municipal Alliance Committee to raise community awareness regarding this illegal and unhealthy practice; and

WHEREAS, the Township of Randolph encourages residents to refuse to provide alcoholic beverages to underage youth and to take the necessary steps to discourage the illegal and unhealthy practice, including the reporting of underage drinking to the police; and

NOW THEREFORE, BE IT RESOLVED, that the Township of Randolph not only discourages the use of alcohol by those below the legal age of consumption, but also exhorts all residents of Randolph Township to refuse to provide alcoholic beverages to those underage youth, and will continue to take the necessary steps to discourage this illegal and unhealthy activity upon youth.

NOW THEREFORE, BE IT FURTHER RESOLVED, that I, Christine Carey, Mayor of Randolph Township, County of Morris, New Jersey, on behalf of the Town Council proclaim the month of May to be: “Parents Who Host, Lose the Most: Don’t Be a Party to Teenage Drinking” month.

May 4, 2017
Christine Carey, Mayor

On behalf of the committee, MAC Chairperson, Liz Ritter thanked the Township Council for their support. She also thanked Councilman Loveys for his dedication in his role as Council liaison to the committee.

2. American Cancer Society Presentation for the Council—Relay for Life

Postponed and rescheduled for the May 18, 2017 meeting.

C. OPEN TO THE PUBLIC

Krishna Kurapati of 180 Millbrook Avenue stated that he and his neighbors, Susan Bonnet (163 Millbrook Ave) and Don Pham (179 Millbrook Ave), attended because they want to extend the natural gas; several people are interested. They spoke to the county, but since the county has a moratorium on the opening of newly paved roads, they will not open the road. The residents requested the township’s support for the road to be opened. Manager Mountain replied that he would have Ralph Carchia to contact them to obtain more information and determine the status. Darren Carney noted that where they live on Millbrook Avenue is the county section.

Leslie Moran of 42 Oak Lane, and Theresa Piliero of Morris Township, invited the Mayor and Council to an event on Saturday, May 6 at 6 p.m. in front of town hall in Morristown. The 26 riders travel from Newtown, CT to Washington, DC in honor of the 26 who died at Sandy Hook Elementary in Newtown, CT. Speakers include Mayor Dougherty, NJ Senate Majority Leader Loretta Weinberg, and Reverend Black from Church of the Redeemer. Ms. Moran explained that they represent Moms Demand Action for Gun Sense and Every Town for Gun Safety. They support the second amendment and a responsible gun ownership, but they are committed to reducing gun violence by keeping guns out of the wrong hands. June 2 is special because it is the birthday of Hadiya Pendleton, she participated in President Obama’s second inaugural march; she was shot and killed in Chicago a few weeks later. They honor her and other victims and survivors of gun violence on June 2; orange is worn since that is the color hunters wear for safety. Ms. Moran asked the Council to consider proclaiming June 2 as National Gun Violence Awareness Day.

Seeing no one further from the public, the public portion was closed.

D. MANAGER’S REPORT

Manager Mountain reported the following:

EA Porter/Bennett Avenue Project—he and township staff met with the Habitat for Humanity staff to review the status of the EA Porter/Bennett Avenue project. He advised that the township has secured all of the DEP permits for the project and the next phase of the project, soil remediation, is moving forward. Bids for the soil remediation work will be received on Friday; if all goes well, the contract will be awarded by the Council at the May 18 meeting. Also discussed was a recent meeting held with Dover water regarding the water permit required for the project. Dover is working with Randolph to minimize the amount of offsite utility work necessary to secure the permit. Also discussed was the possibility of seeking a CDBG grant to cover this offsite improvement work. Due to the time it took to secure the permits, the township’s responsibilities on the project should be completed in 2019. The soil remediation phase will likely take the remainder of 2017; the bid specification for the site improvement phase should go out in early 2018. Habitat was pleased to hear the construction work will be continuing this summer and advised that efforts are underway to fundraise towards their financial obligation on the project.
Economic Development—the EDC met; they are eager to begin implementation of several outreach strategies which have been discussed over the past several months. Their priority is an overhaul of the Randolph Local website, and making it much more interactive for both the public and the business community. Another project is to establish an economic development page for the township website that will contain information to help brokers market Randolph and emphasize its attributes to business leaders considering locating their business in the area. The committee also wants to build upon the efforts that have been initiated by the communications staff on Facebook and other social media platforms to promote Randolph’s business community and the opportunities to do business in Randolph.

E. COMBINED ACTION RESOLUTIONS

Councilwoman Veech made a motion to approve the Combined Action Resolutions. Councilman Guadagno seconded the motion, and the following roll call vote was taken:

AYES:
Councilman Guadagno
Councilman Loveys
Councilman Napoliello
Councilman Tkacs
Councilwoman Veech
Deputy Mayor Forstenhausler
Mayor Carey

NAYS: None

1. Release Road Opening Cash Bond for the Purpose of Repaving the Driveway at 63 Everdale Rd., Block 146, Lot 63 to Dimitra Stavros—$500.00

R-112-17

WHEREAS, the Engineering Department has received a request from Dimitra Stavros for the release of a $500.00 cash road opening bond posted for the purpose of repaving the driveway at 63 Everdale Road, Randolph, NJ 0769, BL 146 / L 63; and

WHEREAS, the Road Opening Bond consisted of a $500.00 cash bond, which was received and deposited with the Finance Department on September 26, 2016; and

WHEREAS, the Applicant was required to post this cash bond to guarantee the repaving of the driveway at 63 Everdale Road, Randolph NJ 07869, within the Township Right of Way; and

WHEREAS, the Engineering Department has inspected the road opening work, and found it to be acceptable.

NOW THEREFORE, BE IT RESOLVED by the Mayor and Council of the Township of Randolph, County of Morris, State of New Jersey that it is recommended by Raffaele Carchia, Engineering Administrator that the Cash Road Opening Bond in the amount of $500.00 be refunded to Dimitra Stavros at 6 Skyline Drive, Randolph NJ 07869.

2. Authorizing Award and Rejection of MCCPC Contract #10—Lumber, Insulation, Hardware, Paint and Paint Supplies to Various Suppliers

R-113-17

WHEREAS, the Township of Randolph (“Township”) on behalf of the Morris County Cooperative Pricing Council (“MCCPC”) sought bids for Contract #10 (Lumber, Insulation, Hardware, Paint & Paint Supplies); and

WHEREAS, bids had been advertised and received on April 13, 2017, in accordance with Local Public Contracts Law; and

WHEREAS, five (5) bids were received; and

WHEREAS, the bid submitted by Sherwin Williams in Edison, New Jersey, was non-responsive because the mandatory Acknowledgement of Revisions and Notices form was not included in the bid package and the mandatory Statement of Ownership Disclosure form was not signed which are non-curable, non-waivable defects and the bid must be rejected; and

WHEREAS, Park Union Lumber Company in Randolph, New Jersey, was the lowest responsive and responsible bidder for Categories A, B and F in Contract #10 for the items and prices shown on the attached Notification of Award for a one-year term; and

WHEREAS, Continental Hardware in Newark, New Jersey, was the lowest responsive and responsible bidder for Categories C, D, E, G, H, I and K in Contract #10 for the items and prices shown on the attached Notification of Award for a one-year term; and

WHEREAS, Ricciardi Brothers in Maplewood, New Jersey, was the lowest responsive and responsible bidder for Category J in Contract #10 for the items and prices shown on the attached Notification of Award for a one-year term.

BE IT FURTHER RESOLVED that the Township Council authorizes the award of Contract #10 (Lumber, Insulation, Hardware, Paint & Paint Supplies) as noted above for the term July 1, 2017 - June 30, 2018.

3. Authorizing Award of MCCPC Contract #13-A for Fire Equipment Services to Various Companies

R-114-17

WHEREAS, the Township of Randolph (“Township”) on behalf of the Morris County Cooperative Pricing Council (“MCCPC”) sought bids for Contract #13-A (Fire Equipment Services); and

WHEREAS, bids had been advertised and received on April 13, 2017, in accordance with Local Public Contracts Law; and

WHEREAS, four (4) bids were received; and

WHEREAS, City Fire in East Hanover, New Jersey, was the lowest responsive and responsible bidder for Categories 1, 2, 3, 4, 5 and 6 in Contract #13-A for the items and prices shown on the attached Notification of Award for a one-year term; and

WHEREAS, New Jersey Fire Equipment Company in Green Brook, New Jersey, was the lowest responsive and responsible bidder for Categories 11A, 12A, 15A, 15B, 16E and 17A in Contract #13-A for the items and prices shown on the attached Notification of Award for a one-year term; and

WHEREAS, Fail Safe Testing in Manalapan, New Jersey, was the lowest responsive and responsible bidder for Categories 13 and 14 in Contract #13-A for the items and prices shown on the attached Notification of Award for a one-year term; and

WHEREAS, Olympic Glove & Safety Company in Elmwood Park, New Jersey, was the lowest responsive and responsible bidder for Categories 16F, 16I, 16J and 16M in Contract #13-A for the items and prices shown on the attached Notification of Award for a one-year term; and

WHEREAS, there were no bids received for Categories 7, 8, 9, 10, 11B, 12B, 15C, 15D, 15E, 15F, 16A, 16B, 16C, 16D, 16G, 16H, 16K, 16L and 17B.

NOW, THEREFORE, BE IT RESOLVED by the Township Council, Township of Randolph, County of Morris, State of New Jersey, that the Township Council on behalf of the MCCPC hereby authorizes the award of Contract #13-A (Fire Equipment Services) as noted above for the term July 1, 2017 - June 30, 2018.

4. Authorizing Award of MCCPC Contract #13-B for Fire Water Pumps on Motorized Fire Apparatus to Campbell Supply Co.

R-115-17

WHEREAS, the Township of Randolph (“Township”) on behalf of the Morris County Cooperative Pricing Council (“MCCPC”) sought bids for Contract #13-B (Fire Water Pumps on Motorized Fire Apparatus); and

WHEREAS, bids had been advertised and received on April 13, 2017, in accordance with Local Public Contracts Law; and

WHEREAS, one (1) bid was received; and

WHEREAS, Campbell Supply Company in Monroe, New Jersey, was the lowest responsive and responsible bidder for Categories A and B in Contract #13-B for the items and prices shown on the attached Notification of Award for a two-year term; and

WHEREAS, there were no bids received for Category C in Contract #13-B.

NOW, THEREFORE, BE IT RESOLVED by the Township Council, Township of Randolph, County of Morris, State of New Jersey, that the Township Council on behalf of the MCCPC hereby authorizes the award of Contract #13-B (Fire Water Pumps on Motorized Fire Apparatus) as noted above for the term July 1, 2017 - June 30, 2019.

5. Authorizing Award of MCCPC Contract #30 for Office Paper Supplies to W.B. Mason and Paper Mart

R-116-17

WHEREAS, the Township of Randolph (“Township”) on behalf of the Morris County Cooperative Pricing Council (“MCCPC”) sought bids for Contract #30 (Office Paper Supplies); and

WHEREAS, bids had been advertised and received on April 13, 2017, in accordance with Local Public Contracts Law; and

WHEREAS, three (3) bids were received; and

WHEREAS, W.B. Mason in Secaucus, New Jersey, and Paper Mart in East Hanover, New Jersey, are the lowest responsive and responsible bidders for the items and prices shown in the attached Notification of Award for a one-year term.

NOW, THEREFORE, BE IT RESOLVED by the Township Council, Township of Randolph, County of Morris, State of New Jersey, that the Township Council on behalf of the MCCPC hereby authorizes the award of Contract #30 (Office Paper Supplies) as noted above for the term July 1, 2017 - June 30, 2018.

6. Authorizing MCCPC Contract #34 for Tree Spraying to Arborist Services by Dujets

R-117-17

WHEREAS, the Township of Randolph (“Township”) on behalf of the Morris County Cooperative Pricing Council (“MCCPC”) sought bids for Contract #34 (Tree Spraying); and

WHEREAS, bids had been advertised and received on April 13, 2017, in accordance with Local Public Contracts Law; and

WHEREAS, one (1) bid was received; and

WHEREAS, Arborist Services by Dujets in Woodland Park, New Jersey, is the lowest responsive and responsible bidder at the price of $114.50/hour/job for Contract #34 (Tree Spraying) for a two-year term.

NOW, THEREFORE, BE IT RESOLVED by the Township Council, Township of Randolph, County of Morris, State of New Jersey, that the Township Council on behalf of the MCCPC hereby authorizes the award of Contract #34 (Tree Spraying) as noted above for the term July 1, 2017 - June 30, 2019.

7. Authorizing Award of MCCPC Contract #45 for Septic Pumping-Sludge Removal and Disposal Services—Pump Station Wet Well Pumping-Pump Station Bypass Pumping—to Kleiza Enterprises

R-118-17

WHEREAS, the Township of Randolph (“Township”) on behalf of the Morris County Cooperative Pricing Council (“MCCPC”) sought bids for Contract #45 (Septic Pumping/Sludge Removal & Disposal Services/Pump Station Wet Well Pumping/Pump Station Bypass Pumping); and

WHEREAS, bids had been advertised and received on April 13, 2017, in accordance with Local Public Contracts Law; and

WHEREAS, four (4) bids were received; and

WHEREAS, Residuals Management Services (dba Earthcare) in Vernon, New Jersey, was the lowest responsive and responsible bidder for Categories A, B, C and D in Contract #45 as shown on the attached Notification of Award for a two-year term; and

WHEREAS, there were tie bids for Category E; and

WHEREAS, a name drawing was conducted for the tie bid with three Township employees present and Kleiza Enterprises’ name was drawn for Category E; and

WHEREAS, Kleiza Enterprises in Hackettstown, New Jersey, was the lowest responsive and responsible bidder for Category E in Contract #45 as shown on the attached Notification of Award for a two-year term.

NOW, THEREFORE, BE IT RESOLVED by the Township Council, Township of Randolph, County of Morris, State of New Jersey, that the Township Council on behalf of the MCCPC hereby authorizes the award of Contract #45 (Septic Pumping/Sludge Removal & Disposal Services/Pump Station Wet Well Pumping/Pump Station Bypass Pumping) as noted above for the term July 1, 2017 - June 30, 2019.

8. Authorizing Award of MCCPC Contract #46 for Preventive Maintenance—Repair of Emergency Generators to Various Companies

R-119-17

WHEREAS, the Township of Randolph (“Township”) on behalf of the Morris County Cooperative Pricing Council (“MCCPC”) sought bids for Contract #46 (Preventive Maintenance/ Repair of Emergency Generators); and

WHEREAS, bids had been advertised and received on April 13, 2017, in accordance with Local Public Contracts Law; and

WHEREAS, four (4) bids were received; and

WHEREAS, Contract #46 (Preventive Maintenance/Repair of Emergency Generators) is awarded “by county” to the bidder offering the lowest annual preventive maintenance cost; and

WHEREAS, there were tie bids for the counties of Essex, Morris, Passaic, Union and Warren; and

WHEREAS, name drawings were conducted for the tie bids with three Township employees and a representative of Weld Power Generator present; and

WHEREAS, Atlantic Switch & Generator’s name was drawn for the counties of Essex, Morris, Passaic and Union; and

WHEREAS, Weld Power Generator’s name was drawn for Warren County; and

WHEREAS, Atlantic Switch & Generator in Hainesport, New Jersey, was the lowest responsive and responsible bidder for the following counties for a two-year term:

Essex County: $495.00 for four visits per year
Hunterdon County: $495.00 for four visits per year
Morris County: $495.00 for four visits per year
Passaic County: $625.00 for four visits per year
Somerset County: $495.00 for four visits per year
Sussex County: $495.00 for four visits per year
Union County: $495.00 for four visits per year

WHEREAS, Weld Power Generator in Bronx, New York, was the lowest responsive and responsible bidder for the following counties for a two-year term:

Warren County: $495.00 for four visits per year

NOW, THEREFORE, BE IT RESOLVED by the Township Council, Township of Randolph, County of Morris, State of New Jersey, that the Township Council on behalf of the MCCPC hereby authorizes the award of Contract #46 (Preventive Maintenance/Repair of Emergency Generators) as noted above for the term July 1, 2017 - June 30, 2019.

9. Authorizing Award of MCCPC Contract #47 for Water Meters-Data Recorders & Radio Frequency Meter Interface Units to HD Supply Waterworks and Rio Supply

R-120-17

WHEREAS, the Township of Randolph (“Township”) on behalf of the Morris County Cooperative Pricing Council (“MCCPC”) sought bids for Contract #47 (Water Meters/Data Recorders & Radio Frequency Meter Interface Units); and

WHEREAS, bids had been advertised and received on April 13, 2017, in accordance with Local Public Contracts Law; and

WHEREAS, two (2) bids were received; and

WHEREAS, HD Supply Waterworks in Edison, New Jersey, and Rio Supply in Sicklerville, New Jersey, were the lowest responsive and responsible bidders for the items and prices reflected in the attached Notification of Award for a one-year term.

NOW, THEREFORE, BE IT RESOLVED by the Township Council, Township of Randolph, County of Morris, State of New Jersey, that the Township on behalf of the MCCPC hereby authorizes the award of Contract #47 (Water Meters/Data Recorders & Radio Frequency Meter Interface Units) as noted above for the term July 1, 2017 - June 30, 2018.

10. Authorizing Award of Contract #50 for Fire Department Uniforms—Purchase Turn Out Uniforms

R-121-17

WHEREAS, the Township of Randolph (“Township”) on behalf of the Morris County Cooperative Pricing Council (“MCCPC”) sought bids for Contract #50 (Fire Department Uniforms—Purchase); and

WHEREAS, bids had been advertised and received on April 13, 2017, in accordance with Local Public Contracts Law; and

WHEREAS, one (1) bid was received; and

WHEREAS, Item 4 in Category I is not being awarded as the bidder was offering a service that was not requested in the bid specifications; and

WHEREAS, Turn Out Uniforms in Little Falls, New Jersey, was the lowest responsive and responsible bidder for Contract #50 (Fire Department Uniforms—Purchase) for the items and prices shown on the attached Notification of Award for a one-year term.

NOW, THEREFORE, BE IT RESOLVED by the Township Council, Township of Randolph, County of Morris, State of New Jersey, that the Township Council on behalf of the MCCPC hereby authorizes the award of Contract #50 (Fire Department Uniforms—Purchase) as noted above for the term July 1, 2017 - June 30, 2018.

11. Authorizing Support and Certifying 50% Match ($1,000) of the Request for Funding from the Municipal Alliance Committee—MAC—to the Board of Chosen Freeholders for Supplemental Funding

R-122-17

WHEREAS, the Randolph Township Municipal Alliance Committee (MAC) has submitted an application for Supplemental Funding to the Morris County Board of Chosen Freeholders; and

WHEREAS, MAC has requested the amount of $2,000.00; and

WHEREAS, in order to approve this funding, the Morris County Board of Chosen Freeholders requests that the Township provide a 50% match totaling $1,000.

NOW, THEREFORE, BE IT RESOLVED that the Mayor and Council of the Township of Randolph do hereby agree that the Township will provide a 50% match in the amount of $1,000 to the Municipal Alliance Committee.

BE IT FURTHER RESOLVED that the Mayor is hereby authorized to sign the letter of May 5, 2017 certifying said action.

12. Authorizing Mayor to Sign 2017 Animal Control Agreement for Randolph to Provide Rockaway Borough with Animal Control Services—$11,300.00

R-123-17

WHEREAS, the Borough of Rockaway wishes to obtain Animal Control Services from the Township of Randolph; and

WHEREAS, both parties agree to abide by the provisions set forth in the Services Agreement dated January 1, 2017.

NOW, THEREFORE, BE IT RESOLVED that the Mayor and Council of the Township of Randolph do hereby approve the Contract with the Borough of Rockaway.

BE IT FURTHER RESOLVED that the Mayor is hereby authorized to sign the contract.

F. UPCOMING EVENTS

Gordon Raupp Memorial Fishing Derby at Randolph Lake, May 6, 7:30 a.m. - 10:30 a.m.
Bench Dedication—Commemorative Bench Donated by Morris Habitat for Humanity for 10th Anniversary of ReStore, May 9 at 6:00 p.m., Freedom Park (near soccer field)
Morris County Chamber of Commerce—Washington Update Breakfast with Congressman Rodney Frelinghuysen, Friday, May 12 at Wyndham Hamilton Park, 175 Park Ave, Florham Park—7:30 a.m. - 9:15 a.m.
Randolph Area Chamber of Commerce Luncheon, Thursday, May 18, 11:45 a.m. at LaStrada—Dr. David Simon presents “Movement is Medicine”
Habitat for Humanity, Hammer for Heroes on Saturday, June 3 from 9 a.m. to 2 p.m. at the ReStore, 274 South Salem St., Randolph
Relay for Life at Veteran’s Memorial Park on Route 46, Parsippany, begins June 10 with registration at 2 p.m.; opening ceremony at 4 p.m.; ending on June 11 at 6:00 a.m.—Randolph Township Team
Randolph Rock Star Event on Thursday, June 15
Memorial Day Ceremony at VFW, May 29 at 11:00 a.m.

G. ORDINANCES: INTRODUCTION

1. Ordinance No. 11-17: Bond Ordinance Providing for the Acquisition of New DPW Equipment by the Township of Randolph, in the County of Morris, New Jersey, Appropriating $316,000 and Authorizing the Issuance of $237,500 Bonds or Notes of the Township for Financing Such Appropriation

Manager Mountain explained that this is a capital improvement ordinance, it is a bond ordinance that finances the acquisition of new DPW equipment.

BE IT RESOLVED, that an Ordinance entitled “BOND ORDINANCE PROVIDING FOR THE ACQUISITION OF NEW DPW EQUIPMENT BY THE TOWNSHIP OF RANDOLPH, IN THE COUNTY OF MORRIS, NEW JERSEY, APPROPRIATING $316,000 AND AUTHORIZING THE ISSUANCE OF $237,500 BONDS OR NOTES OF THE TOWNSHIP FOR FINANCING SUCH APPROPRIATION” be introduced, read by title by the Township Clerk and passed on first reading.

BE IT RESOLVED, that said Ordinance shall be further considered for final passage at the meeting of the Township Council of the Township of Randolph on the 18th of May 2017 at 7 o’clock in the evening, prevailing time, at the Municipal Building in said Township, at which time and place all persons interested shall be given an opportunity to be heard concerning said ordinance.

BE IT FURTHER RESOLVED, that the Township Clerk be authorized and directed to advertise said Ordinance in full or by summary with the notice of introduction thereof, in the official designated newspaper according to law.

Councilman Guadagno made a motion to introduce the ordinance. Councilwoman Veech seconded the motion, and the following roll call vote was taken:

AYES:
Councilman Guadagno
Councilman Loveys
Councilman Napoliello
Councilman Tkacs
Councilwoman Veech
Deputy Mayor Forstenhausler
Mayor Carey

NAYS: None

2. Ordinance No. 12-17: An Ordinance of the Township of Randolph Appropriating $418,000 from the Recreation/Open Space Trust Fund for Various 2017 Parks and Recreation Capital Improvements

Manager Mountain explained that it is a capital cash ordinance; it appropriates funds that are part of the recreation/open space plan for 2017 and are funded through the trust fund.

BE IT RESOLVED, that an Ordinance entitled “AN ORDINANCE OF THE TOWNSHIP OF RANDOLPH APPROPRIATING $418,000 FROM THE RECREATION/OPEN SPACE TRUST FUND FOR VARIOUS 2017 PARKS AND RECREATION CAPITAL IMPROVEMENTS” be introduced, read by title by the Township Clerk and passed on first reading.

Councilman Loveys asked for clarification that the improvements to Randolph Lake are for the building; Manager Mountain confirmed. He also asked the status of the security cameras in the parks. Donna Luciani replied that the cameras have been installed at Brundage, Freedom, and Heistein parks; Manager Mountain explained that the installation of the cameras is about half way completed. This is the last of the funding for the project.

Councilman Napoliello made a motion to introduce the ordinance. Councilman Guadagno seconded the motion, and the following roll call vote was taken:

AYES:
Councilman Guadagno
Councilman Loveys
Councilman Napoliello
Councilman Tkacs
Councilwoman Veech
Deputy Mayor Forstenhausler
Mayor Carey

NAYS: None

H. DISCUSSION ITEMS

1. Letter of Request—Ron Heymann—Inglesia Evangelica Hispana of the Christian and Missionary Alliance

Mayor Carey introduced Attorney Ron Heymann.

Ronald Heymann, of the firm Heymann & Fletcher, explained that the Council had received a copy of the memo to Manager Mountain from Darren Carney regarding his parking request. He also stated that he had met with the Manager and Darren Carney on a couple of occasions regarding the issue. Mr. Heymann represents Inglesia Alianza, a church already located on South Morris Street. Also present were some church members who live in Randolph. He noted one correction to the township’s memo, the church’s membership is 350 people, not 500 people. Mr. Heymann explained that they have been before the Board of Adjustment twice. They have outgrown the location on South Morris Street, and they are under contract to sell that location; they are under contract to purchase 10-12 Emery Avenue. If the parking lot is re-striped, there will be 72 parking spaces onsite; he has a lease with lot 9, across the street, which has 16 more spaces. He has been in discussion with Mr. Sweeney, the attorney who represents the property owner next door, and they will provide an additional 17 spaces. He is also working on obtaining the lease for lot 8, but that will give another 33 spaces; total will be 105 spaces. The ordinance requires one space for every 3 patrons; therefore, there are enough for 315 people. Mr. Heymann explained that there is an ordinance restricting parking on Emery Avenue. He asked for the Council to consider lifting the restriction, and allowing parking on one side of the road, from Route 10 to the cul-de-sac, which would provide an additional 19 to 20 spaces. Also, the request is for Sundays-only, from 8 am to 1 p.m. Mr. Heymann explained that the only tenant on Emery Avenue that operates on Sunday is 1 Emery Ave. The church on South Morris Street has staggered sessions due to the number of members; if enough parking isn’t available at the church on Emery Avenue, they will have staggered sessions. There is a grassy area onsite that they may, in the future, request to turn into additional parking spaces in case the church membership grows. Mr. Heymann asked if he could get a straw vote from the Council if they were amenable to lifting the restriction; he has another appearance before the Board of Adjustment on June 8.

Councilman Guadagno asked how many acres the property was; Mr. Heymann replied that he believed it was 1.4 acres. Councilman Guadagno clarified that 5 acres were required for a church; Darren Carney stated that 3 acres are required. Councilman Guadagno stated that the issue is not just parking, that there are other zoning issues. Mr. Heymann replied that he has been before the Board of Adjustment twice, and has another appearance on June 8. Councilman Guadagno felt it was premature for Mr. Heymann to approach the Council when he has not yet received the variances needed from the Board of Adjustment. Mr. Heymann explained that he thought the board would ask how they plan to handle the parking, so they thought they would provide a presentation to the Council.

Councilman Tkacs asked for clarification on the number of additional spaces needed, after re-striping and leasing the other lots. Mr. Heymann replied that he would need 15 more spaces to provide for the maximum membership figure of 350.

Mayor Carey asked if there had been input from the Fire Department. Manager Mountain replied that the position of the Fire Department is that the cul-de-sac area would not be a viable parking area, and they also would want to determine that there is enough distance at the aprons of the leased driveways to allow for turning radius for the fire trucks.

Deputy Mayor Forstenhausler asked if the onsite re-striping meant making the spaces smaller; Mr. Heymann replied that they were asking for a variance to make the spaces 9’x20’ instead of 10’x20’. There was a discussion about the plan to also re-stripe the lots they are leasing. Deputy Mayor Forstenhausler asked if they had looked at other properties in the township due to the number of variances they needed for this property. Mr. Heymann replied that they have looked, and this is the most viable place; it is a large, empty building that is currently in foreclosure.

Councilwoman Veech stated that in Darren Carney’s memo, he cites that the applicant is proposing 500 seats. Mr. Heymann replied that it was the initial request because they were considering future growth. They amended their presentation to the Board of Adjustment for 350 seats.

Councilman Napoliello stated that he felt it was premature to appear before the Council.

Councilman Loveys summarized what was presented related to the membership and the number of parking spaces needed based upon the ordinance. He asked how many congregants currently attend each of the staggered sessions. A member from the church explained that they have approximately 150 members at each of the two sessions. Councilman Loveys reiterated that 50 spaces would be needed for the 150 members. He stated that, with the approval from the Board of Adjustment and without the Council doing anything, they could operate utilizing two sessions. Councilman Loveys explained that the Council’s role would make it more simple, and perhaps allow for expansion. He agreed that it is premature, but stated that he would hesitate to provide his opinion until the Board of Adjustment makes its decision.

Councilman Guadagno expressed his concern with changing the zoning for a church from 3 acres to 1 acre; he felt the parking was insignificant compared to the other zoning issues. He stated he did not approve of the church going into the location on Emery Avenue.

Mayor Carey explained that the consensus of the Council was that the request was premature, and for Mr. Heymann to wait until after the Board of Adjustment meeting on June 8.

I. OPEN TO THE PUBLIC

Judith Stewart of 114 Everdale Road asked for the monthly concert on Sunday afternoon, May 7 at 2 p.m., be added to the Upcoming Events; the concerts are free, and open to the public.

Seeing no one further from the public, the public portion was closed.

J. COUNCIL COMMENTS

Councilman Guadagno reported that the Trail Committee is moving forward; there will soon be trails laid out. He also reported that there has been trash by the Community Center & Library; he had a group from the Clean Communities Day go to that location. He reported that there was a good turnout for Clean Communities Day.

Councilman Napoliello reported that the Board of Health did not meet last month. He also reported that he attended the TAC meeting. There was a request from David Timpanaro regarding the intersection at Dover Chester Road and Quaker Church Road; his request was forwarded to the Chairperson of the TAC. There was some discussion about the intersection; Manager Mountain explained that the staff has discussed with the County things such as additional signage, striping, and looking at the sight lines.

Councilman Tkacs stated that he felt the Clean Communities Day was very successful.

Councilwoman Veech reported that she and Mayor Carey attended the Morris County Chamber of Commerce luncheon. Senate President Sweeney and Minority Speaker Kean discussed many things, including COAH.

Councilwoman Veech also reported that she, Mayor Carey, and Councilman Tkacs attended the Calais Road park meeting. Two of the three consultants were at the meeting; they reviewed, and seemed to understand, everything the township envisions for the park. There will likely be phasing of the park; residents should see progress in the next year or two.

Councilman Guadagno reported that there have been two reports of mountain lions in the township, one near Park Avenue and Pleasant Hill Road, and one by the tennis courts in Brundage Park. One of the sightings was by a member of the Wildlife Management Committee.

Councilman Guadagno again expressed his concern about the possibility of the Board of Adjustment approving variances to allow the church to be on a 1 acre lot versus the required 3 acres. His major concern is that it will create a precedent for churches only needing 1 acre. Kelli Gallo explained that the Board of Adjustment reviews applications on a case by case basis; cases are judged on specific facts and location, it is very factual case-specific. Manager Mountain explained that the Board of Adjustment is autonomous. The Manager agreed with the Council that Mr. Heyman’s appearance before the Council was premature.

K. EXECUTIVE SESSION

WHEREAS, Section 8 of the Open Public Meetings Act, Chapter 231, P.L. 1975 (N.J.S.A. 10:4-12) permits the exclusion of the public from a meeting under certain circumstances; and

WHEREAS, this public body is of the opinion that such circumstances presently exist.

NOW, THEREFORE, BE IT RESOLVED by the Mayor and Council of the Township of Randolph, in the County of Morris, and State of New Jersey, as follows:

1. The public shall be excluded from the Executive portion of the meeting.

2. The general nature of the subject matter to be discussed is as follows:

Discussion of Community Volunteer of the Year

3. As nearly as now can be ascertained, the matter or matters to be discussed at this time will be disclosed to the public at such time and under such circumstances as are prescribed by law.

4. At the conclusion of the Executive Session, the Council may reconvene in public session for the purpose of taking formal action.

Deputy Mayor Forstenhausler made a motion to move into Executive Session at 8:05 p.m. Councilwoman Veech seconded the motion, and the following roll call vote was taken:

AYES:
Councilman Guadagno
Councilman Loveys
Councilman Napoliello
Councilman Tkacs
Councilwoman Veech
Deputy Mayor Forstenhausler
Mayor Carey

NAYS: None

Councilwoman Veech made a motion to close the Executive Session at 8:20 p.m. Deputy Mayor Forstenhausler seconded the motion, and the following roll call vote was taken:

AYES:
Councilman Guadagno
Councilman Loveys
Councilman Napoliello
Councilman Tkacs
Councilwoman Veech
Deputy Mayor Forstenhausler
Mayor Carey

NAYS: None

L. ADJOURNMENT

Councilwoman Veech made a motion to adjourn the meeting at 8:20 p.m. Deputy Mayor Forstenhausler seconded the motion, and the following roll call vote was taken:

AYES:
Councilman Guadagno
Councilman Loveys
Councilman Napoliello
Councilman Tkacs
Councilwoman Veech
Deputy Mayor Forstenhausler
Mayor Carey

NAYS: None