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Township Council » Meetings » Minutes: May 7, 2015

All meeting minutes posted on the township website are unofficial minutes. Official copies of minutes may be obtained from the township clerk.

Minutes: May 7, 2015

A. OPENING OF REGULAR MEETING

1. Call to Order

A regular meeting of the Randolph Township Council was called to order at 7:00 p.m. by Mayor Veech. This meeting is held pursuant to the New Jersey Open Public Meetings Act. Adequate notice of the meeting has been provided by posting written notice of the time, date, location, and to the extent known, the agenda of the meeting in Randolph Township. This notice was posted on the bulletin board within Town Hall, it was filed with the Township Clerk, and it was provided to those persons or entities requesting notification. Notice was also provided to the Randolph Reporter and the Morris County Daily Record on December 19, 2014 by e-mailing them the annual resolution adopted by the Council on December 4, 2014. The annual resolution, which included this meeting date, was advertised in the Randolph Reporter, the official newspaper of the Township of Randolph, and the Daily Record on December 24, 2014.

2. Roll Call

PRESENT:
Councilwoman Carey
Councilman Forstenhausler
Councilman Guadagno
Councilman Loveys
Councilman Napoliello
Deputy Mayor Hirniak
Mayor Veech

Also present: Township Manager Mountain, and Keli Gallo from the Law Office of Edward Buzak.

3. Pledge of Allegiance

Mayor Veech led the Pledge of Allegiance.

B. PRESENTATIONS/PROCLAMATIONS

1. Proclamation—Relay For Life

Mayor Veech explained that the Relay For Life is a life-changing, impactful, and moving event like no other. The event will take place at the County College of Morris on June 6, starting at 4 p.m. and ending on June 7 at 6 a.m. The Township Council was challenged by other towns to create a team; they are creating a team led by Councilman Forstenhausler, and the Mayor asked for others to join them. Mayor Veech invited the Relay For Life attendees to the front of the room. Deputy Mayor Hirniak read the Proclamation:

WHEREAS, an estimated 51,410 residents in NJ will be diagnosed with cancer this year, and 16,250 will not survive; and

WHEREAS, no single non-governmental, not-for-profit organization in the US has invested more to find the causes and cures of cancer than the American Cancer Society. In fact, the American Cancer Society has helped make possible almost every major cancer research breakthrough since 1946; and

WHEREAS, Relay For Life is the signature activity of the American Cancer Society and celebrates cancer survivors and caregivers, remembers loved ones lost to this disease, and empowers individuals and communities to fight back against cancer; and

WHEREAS, the money raised at Relay For Life saves lives and creates a world with less cancer and more birthdays through funding cutting-edge cancer research, early detection and prevention education, advocacy efforts, and life-affirming patient services helping people to get well, stay well, and finding cures for cancer by fighting back; and

WHEREAS, in 2014, $1.2 million was raised within Relay For Life events held in Northwest New Jersey; and

WHEREAS, Randolph, one of seven united communities included within Relay for Life of Central Morris County is joining over 5,200 other communities worldwide to host the American Cancer Society’s Relay for Life, an event to celebrate cancer survivors and remember those who are no longer with us; and

WHEREAS, in May, Randolph will take part in Paint the Town Purple; a celebratory activity of the American Cancer Society that promotes cancer awareness, gives individuals and communities an opportunity to show their support and fight back against all forms of cancer by tying a purple ribbon around a tree or light post and posting signs of support about the event.

NOW, THEREFORE, I, Joanne Veech, Mayor of the Township of Randolph proclaim May 2015 to be Paint the Town Purple and further proclaim June 6th and June 7th to be American Cancer Society’s Relay for Life of Central Morris County and ask all of our Randolph citizens to celebrate cancer survivorship, remember loved ones lost to the disease, honor caregivers and join the Randolph community’s fight against cancer and encourage citizens to help finish the fight against cancer by participating in these activities.

Bonnie Rosenthal explained that Randolph is one of seven united communities which makes up Relay For Life of Central Morris County. She explained that the event is not a relay race or a competition, it means relay for the person with cancer and the journey they travel from the time they hear those dreaded words, “you have cancer” until hopefully they receive news that they no longer have cancer. Three things are done during the event, celebrate, remember, and fight back. The survivors and caregivers are celebrated, people are remembered through the luminaries ceremony, and everyone fights back against the disease. There are currently 37 teams and over 203 participants.

2. 2015 NJSIAA Ice Hockey Public A State Champions

Mayor Veech welcomed and congratulated the Randolph High School Boys Ice Hockey Team on their achievement. She read the Proclamation and presented each of the boys with a Randolph Township pin.

WHEREAS, the Randolph High School Varsity Ice Hockey Team completed a highly successful season; and

WHEREAS, the Randolph High School Varsity Ice Hockey Team won the 2015 NJSIAA Ice Hockey Public A State Championship; and

WHEREAS, the Coaches and Members of the Randolph High School Varsity Ice Hockey Team have brought recognition to themselves, their school, and their community; and

WHEREAS, Randolph Township hereby recognizes (Each Team Member’s Name) as an outstanding member of the Randolph High School Varsity Ice Hockey Team.

NOW, THEREFORE, BE IT RESOLVED, by the Township Council, Township of Randolph, County of Morris, State of New Jersey that (Each Team Member’s Name) and the 2015 Randolph High School Varsity Ice Hockey Team be congratulated for their tremendous athletic achievement.

Head Coach Rich McLaughlin thanked everyone on behalf of Randolph High School, Randolph Athletics, the players and parents.

There was a reception in the lobby for the team.

C. OPEN TO THE PUBLIC

Judith Stewart of 114 Everdale Road stated that her younger daughter is a cancer survivor, and felt it very important to support cancer research. Mayor Veech invited and encouraged Mrs. Stewart to attend the Relay For Life event.

Seeing no one further from the public, the public portion was closed.

D. MANAGER’S REPORT

Manager Mountain reported the following:

  • Retaining Wall Project—plans for the retaining wall on Everdale Road have been completed. The plan calls for the removal and the replacement with either grading, or in some cases, lower block walls in front of three properties. Keli Gallo has been working with Paul Ferriero and the property owners to finalize the access easements necessary to do the work. The agreements have been completed and the township is awaiting the execution of those agreements. The bid package is scheduled to go out next week, and the project is expected to be completed by mid-July. All of the property owners involved have been cooperative. The plan moving forward is to complete this project, and then there is money in the 2015 capital budget to move to the next area.
  • EA Porter/Bennett Ave Project—a lot has been going on behind the scenes. He met with the township engineering staff and representatives from EcolSciences, the environmental consultant; they went over plans to finalize their consulting agreement and the project work plan. He met with Paul Ferriero, Ralph Carchia, and Fred Stewart, the consulting engineer on the project, for all permitting for the project. He also met with Tiena Cofoni from Ed Buzak’s office to finalize the revised Memorandum of Understanding with Habitat for Humanity who is the township’s partner on the project. Habitat for Humanity has already signed an agreement in principal, this will memorialize that agreement into the prior Memorandum of Understanding and update that memorandum. He is looking to get the Bond Ordinance prepared, possibly have it ready by early June. If all goes well, the initial element of the project, the building demolition, will be bid later this summer with the demolition completed in the fall.
  • He received news from Morris County Engineering that they received a Traffic Safety Audit Grant which involves looking at several intersections of county road in Randolph. The intersections are Center Grove Rd. at Quaker Church Rd., Millbrook Ave. at Quaker Church Rd., and South Morris Ave. at Quaker Church Rd. The funds will support a team from Morris County Engineering and Rutgers to look at the intersections and evaluate whether improvements can be made for safety. The county is looking for a team to represent Randolph, he will be contacting Jim Maraska from TAC, Rich Biase from the PD, Paul Ferriero and Darren Carney from Engineering and Planning. With the Council’s consent, he would like to invite Councilman Loveys to be involved since he is the Council liaison to TAC. They are looking to meet in mid-June.
  • He has been trying to get a confirmation on a grant for the elevator at the VFW. The county has not yet officially announced any grant funding.
  • He will be pulling together the Cell Tower workgroup to finalize the specifications for the project bid to go out this summer.

E. COMBINED ACTION RESOLUTIONS

Item 8, Authorizing contracts with additional approved vendors—Councilman Guadagno asked for an explanation. Manager Mountain explained that the Resolution allows the township to purchase off of the Cooperative Pricing Contracts.

Item 14, Rejecting all bids for Sussex Turnpike water main replacement project—Councilman Guadagno asked how far off the bids were for the project. Manager Mountain explained that they were almost double, and he had reviewed it with Paul Ferriero. There was a longer stretch of the line in the project than just the area where the county improvement project is happening. By scaling it back to just the line within where the county is going to be working, it should be within budget. The rest of it can be done in the future at a more leisurely pace.

Councilman Guadagno made a motion to accept the Combined Action Resolutions. Councilman Forstenhausler seconded the motion, and the following roll call vote was taken:

AYES:
Councilwoman Carey
Councilman Forstenhausler
Councilman Guadagno
Councilman Loveys
Councilman Napoliello
Deputy Mayor Hirniak
Mayor Veech

NAYS: None

1. Refund Overpayment of 2015 Taxes for Block 158, Lot 4—3 Drum Hill Lane—to Thomas Stoltzfus—$3,970.29

R-103-14

WHEREAS, Thomas Stoltzfus has overpaid 2015 taxes in the amount of $3,970.29, on Block 158, Lot 4, known as 3 Drum Hill Lane; and

WHEREAS, it is recommended by the Tax Collector that this payment be refunded at this time.

NOW, THEREFORE, BE IT RESOLVED, by the Mayor and Council of the Township of Randolph, County of Morris, that the Treasurer be instructed to refund the payment of $3,970.29 to Thomas Stoltzfus.

2. Refund Outside Tax Sale Certificate for Block 73, Lot 7—401 Quaker Church Road to Tower Fund Services—$3,253.47

R-104-15

WHEREAS, Outside Tax Sale Certificate #2011 held by Tower Fund Services, assessed to Stefanka Pavlov, Block 73, Lot 7, 401 Quaker Church Road; and

WHEREAS, the above mentioned Tax Sale Certificate has been redeemed through the Tax Collector, including principal and interest in the amount of $1,653.47 and premium in the amount of $1,600.00.

NOW, THEREFORE, BE IT RESOLVED, by the Mayor and Council of the Township of Randolph, County of Morris, that the Treasurer be instructed to refund $3,253.47 to Tower Fund Services holder of Tax Sale Certificate #2011.

3. Refund Cancelled Mulch Delivery Fee for Block 81.02, Lot 7 to 11 Stratford Drive to Tracy Coyle—$260.00

R-105-15

WHEREAS, the Engineering Department has received a check in the amount of $260.00 from Tracy Coyle for the delivery of 2(two) loads of mulch to 11 Stratford Dr./Block 81.02 Lot 7, Randolph; and

WHEREAS, the Applicant was required to pay this fee of $260.00 for the delivery of the mulch which was received and deposited with the Finance Department on April 27,2015; and

WHEREAS, the Engineering Department has received her request to cancel mulch delivery before delivery was made; and

NOW THEREFORE, BE IT RESOLVED by the Mayor and Council of the Township of Randolph, County of Morris, State of New Jersey that it is recommended by Raffaele Carchia, Engineering Administrator that the Mulch Delivery fee in the amount of $260.00 be refunded to Tracy Coyle, 11 Stratford Dr., Block 81.02/Lot 7, Randolph, NJ 07869.

4. Refund Road Opening Cash Bond for Repaving the driveway at Block 215, Lot 47—15 Tulip Lane to Hiren Purohit—$500.00

R-106-15

WHEREAS, the Engineering Department has received a request from Hiren Purohit, for the release of a $500.00 cash road opening bond posted for the purpose of repaving the driveway at 15 Tulip Lane, Block 215/Lot 47, Randolph; and

WHEREAS, the Road Opening Bond consisted of a $500.00 cash bond, which was received and deposited with the Finance Department on August 29, 2013; and

WHEREAS, the Applicant was required to post this cash bond to guarantee the driveway at 15 Tulip Lane, Block 215/Lot 47, within the Township Right of way; and

WHEREAS, the Engineering Department has inspected the road opening work, and found it to be acceptable.

NOW THEREFORE, BE IT RESOLVED by the Mayor and Council of the Township of Randolph, County of Morris, State of New Jersey that it is recommended by Raffaele Carchia, Engineering Administrator that the Cash Road Opening Bond in the amount of $500.00 be refunded to Hiren Purohit, 15 Tulip Lane, Randolph, NJ 07869.

5. Refund Road Opening Cash Bond for Block 112, Lot 17.08—10 Blue Bird Ct. to Julio Mejia—$500.00

R-107-15

WHEREAS, the Engineering Department has received a request from Julio Mejia, for the release of a $500.00 cash road opening bond posted for the purpose of a re-building sidewalk at 10 Blue Bird Ct., Block 112/Lot 17.08, Randolph; and

WHEREAS, the Road Opening Bond consisted of a $500.00 cash bond, which was received and deposited with the Finance Department on March 19, 2015; and

WHEREAS, the Applicant was required to post this cash bond to guarantee the sidewalk at 10 Blue Bird Ct., Block 112/Lot 17.08, within the Township Right of way; and

WHEREAS, the Engineering Department has inspected the road opening work, and found it to be acceptable.

NOW THEREFORE, BE IT RESOLVED by the Mayor and Council of the Township of Randolph, County of Morris, State of New Jersey that it is recommended by Raffaele Carchia, Engineering Administrator that the Cash Road Opening Bond in the amount of $500.00 be refunded to Julio Mejia, 148 So. Main St., Wharton, NJ 07885.

6. Authorizing Support and Certifying 50% Match ($1,000) of the Request for Funding from the Municipal Alliance Committee to the Board of Chosen Freeholders for Supplemental Funding

R-108-15

WHEREAS, the Randolph Township Municipal Alliance Committee (MAC) has submitted an application for Supplemental Funding to the Morris County Board of Chosen Freeholders; and

WHEREAS, MAC has requested the amount of $2,000.00; and

WHEREAS, in order to approve this funding, the Morris County Board of Chosen Freeholders requests that the Township provide a 50% match totaling $1,000.

NOW, THEREFORE, BE IT RESOLVED that the Mayor and Council of the Township of Randolph do hereby agree that the Township will provide a 50% match in the amount of $1,000 to the Municipal Alliance Committee.

BE IT FURTHER RESOLVED that the Mayor is hereby authorized to sign the letter of May 1, 2015 certifying said action.

7. Authorizing Award of Professional Services Agreement to Ferriero Engineering for Design Services Work for the Millbrook Avenue Resurfacing Project—Not to Exceed $8,500.00

R-109-15

WHEREAS, the Township of Randolph (“Township”) requires design services work for the Millbrook Avenue resurfacing project; and

WHEREAS, Elizabeth Crescibene, Purchasing Agent, has determined and certified in writing that the value of these services will not exceed $17,500; and

WHEREAS, the Township has agreed to retain Ferriero Engineering located at PO Box 571, 180 Main St, Chester, NJ 07930 to provide the necessary design services work for the Millbrook Avenue resurfacing project for a total amount not to exceed $8,500 per their proposal including potential attendance at public meetings, preparation of exhibits and any additional survey work deemed necessary; and

WHEREAS, the fees for these services are as noted in the attached proposal; and

WHEREAS, the anticipated term of this contract is until this project is fully completed; and

WHEREAS, the contract with Ferriero Engineering is for a total amount not to exceed $8,500; and

WHEREAS, Ferriero Engineering has submitted to the Township the Political Contribution Disclosure Form, Stockholder Disclosure Certification and Business Entity Disclosure Certification in accordance with the requirements of N.J.S.A. 19:44A-20.5 (Anti Pay-to-Play Legislation) since contracts already awarded in 2015 to Ferriero Engineering exceed $17,500; and

WHEREAS, Ferriero Engineering has also submitted to the Township a New Jersey Business Registration Certificate, as required; and

WHEREAS, there are funds available for the retention of such professional services; and

WHEREAS, said professional services may be retained without competitive bidding pursuant to the Local Public Contracts Law, N.J.S.A. 40A:11-1 et seq.

NOW, THEREFORE BE IT RESOLVED by the Township Council of the Township of Randolph, County of Morris, State of New Jersey, as follows:

  1. The Township hereby hires, employs and retains Ferriero Engineering having an office at PO Box 571, 180 Main St, Chester, NJ 07930 to provide design services work for the Millbrook Avenue resurfacing project.
  2. Ferriero Engineering shall be compensated for a total contract amount not to exceed $8,500.
  3. The contract with said firm is for professional services and exempt from the bidding requirements under the Local Public Contracts Law, N.J.S.A. 40A:11-1 et seq.
  4. The award is also subject to compliance with the Equal Employment Opportunity Requirements pursuant to N.J.S.A. 10:5-31 et seq. and N.J.A.C. 17:27.
  5. The Mayor and Township Clerk, together with all appropriate officers, employees, professionals and staff of the Township are hereby authorized and directed to take all steps necessary to effectuate the purposes of this Resolution.
  6. It is hereby directed that Notice of Award of this Contract shall be published once in the official designated newspaper of the Township within ten (10) days of the date hereof.
  7. This Resolution shall take effect immediately.

CERTIFICATION OF AVAILABILITY OF FUNDS

Dated: May 7, 2015

As required by N.J.S.A. 40A:4-57, N.J.A.C. 5:30-14.5, and any other applicable requirement, I, Darren Maloney, Director of Finance for the Township of Randolph, have ascertained that funds will be available in the General Capital Budget, Millbrook Avenue Milling and Paving account (Ord. 18-14) to award a contract to Ferriero Engineering for engineering services relating to the Millbrook Avenue project.

__________________________________
Darren Maloney
Chief Financial Officer
Budget Accounts: 04-215-55-962-300 (not to exceed $8,500)

8. Authorizing Contracts with Additional Approved Vendors Under the Morris County Cooperative Pricing Council

R-110-15

WHEREAS, the Township of Randolph pursuant to N.J.S.A. 40A:11-11(5) and N.J.A.C. 5:34-7.1 et seq. may, by resolution and without advertising for bids, purchase any goods or services under a Cooperative Pricing System of which the Township is a member; and

WHEREAS, the Township of Randolph on March 10, 2015 via R 74-15 authorized contracts with certain approved MCCPC Contract vendors; and

WHEREAS, it’s been determined that contracts in excess of $17,500 may be entered into with additional MCCPC Contract Vendors; and

WHEREAS, the additional MCCPC Contract Vendors have been added to the attached list; and

WHEREAS, the Township of Randolph anticipates entering into contracts in excess of $17,500 with the attached Referenced Contract Vendors through this resolution and properly executed purchase orders/contracts as needed, which shall be subject to all the conditions applicable to the current co-op contracts.

NOW, THEREFORE, BE IT RESOLVED that the Township of Randolph authorizes the Purchasing Agent to purchase certain goods and services from the additional approved MCCPC Contract Vendors on the attached list, pursuant to all conditions of the individual co-op contracts; and

BE IT FURTHER RESOLVED that the governing body of the Township of Randolph pursuant to N.J.A.C. 5:30-5.5(b) regarding the certification of available funds, shall either certify the full maximum amount against the budget at the time the contract is awarded, or no contract amount shall be chargeable or certified until such time as the goods or services are ordered or otherwise called for prior to placing the order, and a certification of availability of funds is made by the Chief Financial Officer via an authorized Purchase Order; and

BE IT FURTHER RESOLVED that the duration of the contracts between the Township of Randolph and the referenced MCCPC Contract Vendors shall be until December 31, 2015 or upon expiration of the vendor’s contract whichever is first.

9. Release of Police Detail Escrow to Smith-Sondy Construction—$1,501.50

R-111-15

WHEREAS, the Finance Department received escrow funds for Police Detail.

WHEREAS, the Detail work has been completed.

THEREFORE, BE IT RESOLVED by the Mayor and Council of the Township of Randolph, Morris County, New Jersey that it is recommended by the Finance Department that the escrow funds for the following amounts be refunded:

Smith-Sondy Const. $1,501.50

10. Release of Soil Movement Bond Posted for Soil Movement for Block 18, Lot 14 to Salvatore Campo of CWS Associates—$10,000

R-112-15

WHEREAS, the Engineering Department has received a request from Salvatore Campo, of CWS Associates, for the release of a soil movement bond posted for soil movement at Block 18, Lot 14 and;

WHEREAS, the cash bond in the amount of $10,000 was received and deposited with the Finance Department on October 31, 2005, to ensure the completion of all soil movement associated with Block 18, Lot 4 and;

WHEREAS, the Engineering Department has inspected the property, and found that all soil movement work has been satisfactorily completed.

NOW THEREFORE, BE IT RESOLVED by the Mayor and Council of the Township of Randolph, County of Morris, State of New Jersey that it is recommended by Ralph Carchia, Engineering Administrator, that the cash bond in the amount of $10,000, plus accrued interest be released, to CWS Associates, in care of Salvatore Campo, 1360 Sussex Turnpike, Randolph, NJ 07869

11. Authorizing Release of Performance Guarantee for $1,363,377.00 to PM Construction Corp and the Maintenance Bond of $1,268,892.89 and Pavement Maintenance Bond of $308,219.00 be Accepted by Randolph for Butterworth-Raynor Sewer Extension Project

R-113-15

WHEREAS, Engineering has received a request from PM Construction Corporation, for the release of the Performance Guarantee for sanitary sewer improvements associated with the Butterworth/Raynor Sewer Extension Project; and

WHEREAS, the performance guarantee consisted of a Performance Bond, No. PB11499400013, in the amount of $1,363,377.00 which was filed with the Township Purchasing Agent; and

WHEREAS, the Contractor is required to post a Maintenance Bond, No. PB11499400013, in the amount of $1,268,892.89, along with an additional Pavement Maintenance Bond, No. PB11499400039, in the amount $308,219.00, for a period of two years following acceptance of the project. The Engineering Administrator and the Office of the Township Attorney have received and approved Maintenance Bond, No. PB11499400039 and the Pavement Maintenance Bond, No. PB11499400039, issued by Philadelphia Indemnity Companies, and has filed it with the Township Purchasing Agent.

NOW, THEREFORE, BE IT RESOLVED by the Mayor and Council of the Township of Randolph, that the Performance Bond No. PB11499400013, in the amount of $1,363,377.00, be released to PM Construction Corporation, 1310 Central Avenue, Hillside, NJ 07205 and that Maintenance Bond, No. PB11499400013, in the amount of $1,268,892.89, along with an additional Pavement Maintenance Bond, No. PB11499400039, in the amount $308,219.00 be accepted by the Township of Randolph.

12. Awarding a Contract for the Purchase of 2015 Ford F-550 or Equivalent with Cab and Dump Body from Route 23 Automall LLC of Butler—$68,627.00

R-114-15

WHEREAS, the Township of Randolph advertised for the Purchase of One (1) New, Unused 2015 or Newer Ford F-550 or Equivalent Cab & Chassis with Dump Body in accordance with Local Public Contracts Law and received bids on April 22, 2015; and

WHEREAS, 1 bid was received; and

WHEREAS, the sole bid was received from the following and for the bid price listed:

Route 23 Automall LLC, Butler, NJ—Base Bid: $68,627.00; and

WHEREAS, Route 23 Automall LLC will be providing a single lever latching system and a 10 ton pintle ball in lieu of a 15 ton pintle ball which the Public Works Director has determined are acceptable and will work as required and which the Township of Randolph waives as immaterial non-conformities; and

WHEREAS, the Public Works Director and the Purchasing Agent recommend the award of the contract to Route 23 Automall LLC as the lowest responsive, responsible bidder; and

WHEREAS, the Township of Randolph desires to award a contract for the Purchase of One (1) New, Unused 2015 or Newer Ford F-550 or Equivalent Cab & Chassis with Dump Body to Route 23 Automall LLC of Butler, NJ.

NOW, THEREFORE BE IT RESOLVED, by the Township Council, Township of Randolph, County of Morris, State of New Jersey, that a contract be awarded to Route 23 Automall LLC of Butler, NJ for the Purchase of One (1) New, Unused 2015 or Newer Ford F-550 or Equivalent Cab & Chassis with Dump Body for the price of $68,627.00 per their bid proposal.

CERTIFICATION OF AVAILABILITY OF FUNDS

Dated: May 7, 2015

As required by N.J.S.A. 40A:4-57, N.J.A.C. 5:30-14.5, and any other applicable requirement, I, Darren Maloney, Director of Finance for the Township of Randolph, have ascertained that funds will be available in the General Capital Fund, Various Capital Improvements, DPW Equipment, (Ord. 13-14), to award a contract to Route 23 Automall, LLC for the delivery of one Ford F-550 dump truck, per its response to a Township solicitation for bids.

__________________________________
Darren Maloney
Chief Financial Officer
Budget Accounts: 04-215-55-959-301 (not to exceed $68,627.00)

13. Supporting Efforts of Assemblyman Bucco to Change Federal Law to Ensure that Veterans’ Organizations are Eligible for CDBG Funding

R-115-15

WHEREAS, the Veterans of Foreign Wars (VFW) and the American Legion, through local posts, provide a host of invaluable services to veterans in New Jersey and all across the United States, including benefits assistance, career services, financial assistance, homeless outreach, and comforting and support services; and

WHEREAS, VFW and American Legion posts also provide several important services for local communities, including various youth, educational, and patriotic programs, as well as scholarships; and

WHEREAS, VFW and American Legion posts have also served as warming and charging stations for the public during emergencies such as Superstorm Sandy and Hurricane Irene, and have provided shelter to people in need; and

WHEREAS, notwithstanding the critical services provided by VFW and American Legion posts to veterans and the public, some posts may be deemed ineligible for federal Community Development Block Grant (CDBG) funding for public facilities and improvements under current federal Housing and Urban Development regulations; and

WHEREAS, Assemblyman Anthony M. Bucco has submitted letters to New Jersey’s congressional delegation calling for changes to federal law to ensure that all VFW and American Legion posts are eligible for CDBG public facilities and improvements funding, which the Township Council of Randolph Township supports; and

WHEREAS, given the extraordinary contributions of our veterans, both during and after their military service, it is altogether fitting and proper for the Township Council of Randolph to memorialize its congressional representatives to seek changes to federal law to ensure that all VFW and American Legion posts are eligible for CDBG public facilities and improvements funding.

NOW, THEREFORE, BE IT RESOLVED, that the Council of Randolph Township hereby supports the efforts of Assemblyman Anthony M. Bucco and respectfully requests that the Congress of the United States revise federal law to ensure that all VFW and American Legion posts are eligible for CDBG public facilities and improvements funding; and

BE IT FURTHER RESOLVED, that copies of this Resolution be forwarded to each member of the Congress of the United States elected thereto from the State of New Jersey

14. Rejecting All Bids for Sussex Turnpike Water Main Replacement Project Due to Their Exceeding Cost Estimates and Capital Budget Appropriations

R-116-15

WHEREAS, the Township of Randolph advertised for the Sussex Turnpike Water Main Replacement project in accordance with Local Public Contracts Law and received bids on April 28, 2015; and

WHEREAS, 7 bids were received; and

WHEREAS, bids were received in the order listed from the following and for the bid prices listed:

Montana Construction Corp. Inc., Lodi, NJ—Base Bid: $2,450,050.00;
John Garcia Construction Co. Inc., Clifton, NJ—Base Bid: $1,397,981.47;
Yannuzzi Group, Inc., Kinnelon, NJ—Base Bid: $1,530,811.12;
P.M. Construction Corp., Hillside, NJ—Base Bid: $1,712,625.00;
Reivax Contracting Corp., Newark, NJ—Base Bid: $1,252,830.00;
Hutton Construction, LLC, Cedar Grove, NJ—Base Bid: $1,860,968.15;
Sanitary Construction Co., Rockaway, NJ—Base Bid: $1,898,795.00; and

WHEREAS, the Engineer and the Purchasing Agent recommend the rejection of all bids as the lowest bid substantially exceeds both the cost estimates and Capital budget appropriation for this project.

NOW, THEREFORE BE IT RESOLVED, by the Township Council, Township of Randolph, County of Morris, State of New Jersey, that all bids for the Sussex Turnpike Water Main Replacement project be rejected as they all exceed the cost estimates and Capital Budget appropriation for this project.

F. UPCOMING EVENTS

  1. 13th Annual Student Art Show at the Municipal Building on 502 Millbrook Avenue on Friday, May 8th from 4:30 to 7:00 p.m.
  2. Morris County EDC “Morris in Motion” Panel and Luncheon—May 8th at 10 a.m. at the Birchwood Manor
  3. Historic Bus Tour of Randolph—May 9th at 2 p.m., leaving the Municipal Building, $5
  4. Commemorative Bench Dedication—In memory of Jacob Levy, Brundage Park, on May 12th at 6:30 p.m.
  5. Morris County Cooperative Pricing Council Luncheon at Town Hall—May 13th at 12:00 p.m.
  6. Commemorative Bench Dedication and Tree Dedication—In memory of Ty Thompson, Mt. Freedom Park, on May 19th at 6:30 p.m.
  7. Morris County EDC—May 20th from 5 p.m. to 7 p.m. at the Mountain Lakes Club
  8. Memorial Day Ceremony at the VFW—May 25th at 11 a.m.
  9. Millbrook Firehouse #2—Beefsteak Dinner—May 30th at 6 p.m.
  10. Morris EDC—June 2nd from 12:00 p.m.—1:30 p.m. at 325 Columbia Park, Florham Park
  11. Freeholders Budget Presentation at Council Meeting on June 4th
  12. Relay For Life at CCM—June 6th at 4 p.m.

G. ORDINANCES: INTRODUCTION

1. Ordinance #11-15: Amended No Parking Restrictions

Manager Mountain explained that township had been contacted about the overflow parking at the Hebrew cemetery on South Road, and the fact that all of the streets adjacent to that cemetery have no parking restrictions. The request was to provide for parking on those streets on a temporary basis when the ceremony is larger than the amount of parking at the cemetery. The Manager and the Police Chief reviewed the Ordinance, and they spoke with representatives of the Mount Freedom Synagogue who oversees the operation of the cemetery. They developed this Ordinance which empowers the Chief of Police to temporarily waive parking restrictions on the north side of Dawson Road, the south side of Jared Drive, and the area on South Road along the front of the cemetery. The larger ceremonies at the cemetery have historically only taken place about once per year. The Ordinance also addresses the parking issue on Mohawk Place for voting at the Shongum Firehouse on Primary and General Election days.

Councilman Forstenhausler stated that there is sometimes a Special Election, and asked if the wording in the Ordinance was inclusive. Manager Mountain reported that they had spoken about Special Elections, but felt the larger turnout is for Primary and General Elections. However, if the need is there in the future, they will readdress the issue. Deputy Mayor Hirniak asked if it is worded so the temporary parking is waived automatically for the election dates; the Manager stated that it is automatic.

There was a short discussion on the words waiving and suspending. Deputy Mayor Hirniak suggested changing the wording in the first paragraph at the top of page 3 to “The Chief of Police shall further be empowered to temporarily waive parking regulations on the north side...” in order to keep the wording consistent. Keli Gallo agreed with the suggested wording change.

BE IT RESOLVED, that an Ordinance entitled “AN ORDINANCE AMENDING AND SUPPLEMENTING SECTIONS 31-73 AND 31-75 OF CHAPTER 31, TRAFFIC AND VEHICLES, OF THE REVISED ORDINANCES OF THE TOWNSHIP OF RANDOLPH, MORRIS COUNTY, NEW JERSEY” be introduced, read by title by the Township Clerk and passed on first reading.

BE IT RESOLVED, that said Ordinance shall be further considered for final passage at the meeting of the Township Council of the Township of Randolph on the 21st of May, 2015 at 7 o’clock in the evening, prevailing time, at the Municipal Building in said Township, at which time and place all persons interested shall be given an opportunity to be heard concerning said ordinance.

BE IT FURTHER RESOLVED, that the Township Clerk be authorized and directed to advertise said Ordinance in full or by summary with the notice of introduction thereof, in the official designated newspaper according to law.

Councilman Forstenhausler made a motion to introduce the Ordinance as amended. Deputy Mayor Hirniak seconded the motion, and the following roll call vote was taken:

AYES:
Councilwoman Carey
Councilman Forstenhausler
Councilman Guadagno
Councilman Loveys
Councilman Napoliello
Deputy Mayor Hirniak
Mayor Veech

NAYS: None

H. DISCUSSION ITEMS

1. Master Plan Update Subcommittee Appointment

Manager Mountain explained that tonight he was looking for the Council to consider the appointment, and hopefully make the appointment at the next Council meeting. The township is looking to review the Master Plan this year, and looking to have a subcommittee created to cover the cross-section of the land use boards and other boards and committees that have input into the land use decisions, as well as members of the Council. With input from Darren Carney, the Manager provided recommendations for the committee in Council Ltr. 18-2015; he read the list to the Council. Manager Mountain stated that if Council members are interested in being on the subcommittee, they should let the Mayor know of their interest.

Councilman Guadagno stated that he felt Art Lee, from the Planning Board, should be included.

I. OPEN TO THE PUBLIC

Judith Stewart of 114 Everdale Road reported that the League of Women Voters of New Jersey had their biannual convention the prior Saturday. She and two other Randolph residents were invited to attend, Connie Stroh, and Lee Whilden; they were invited because they each had achieved 50 years of membership. Mrs. Stewart expressed her delight with the Council-Manager form of government, and thanked the Council for their work.

Seeing no one further from the public, the public portion was closed.

J. COUNCIL COMMENTS

Councilman Loveys reported that the Traffic Advisory Committee (TAC) met. They reported that the Share the Keys program has been rescheduled to May 12th at Randolph High School. Also at the meeting, Officer Biase reported on the Distracted Driver Campaign that took place in April. There were 689 summonses and 480 warnings issued, not all for distracted driving. The Police Department has brought out the traffic calming devices (signs) now that winter is over. Chairman Jim Marasca thanked committee members, as well as officers Biase and Gould for their participation in the Distracted Driver Campaign; he felt the campaign was very successful. Pamphlets on distracted driving were distributed at CCM and RHS; the officers also spoke at the Senior Breakfast at RHS.

Councilman Guadagno reported that the bid for the cell tower will be going out shortly. The workgroup, along with Darren and Manager Mountain settled on the style of the cell tower, which is not the type that looks like a tree. They also settled on the plan for the tower, and that is to go on a contract for 25 years, which is five, 5-year intervals. In the contract it is written that after the 25 years, Randolph can own the tower for $1. There was some discussion on the details of the contract. The workgroup will review the contract first, and then the Council will have the chance to review the contract.

Councilman Guadagno stated that he is again expressing the need for cameras in the parks. Mayor Veech stated that there is money in the budget for the first camera, and it will be installed in the vicinity of where the recent incident occurred. Manager Mountain stated that the township is currently working with the contractor. They hope to have money in the budget for more cameras.

Councilman Forstenhausler attended the Relay For Life kickoff meeting in Randolph, along with Mayor Veech and Deputy Mayor Hirniak. He signed up the Randolph Township Council as a team, which currently is a team of one, with himself as the Captain. Councilman Forstenhausler encouraged the Mayor and Council members to join the team, and/or donate to the American Cancer Society. The event begins on June 6th at 4 p.m. and goes until June 7th at 7 a.m. Councilwoman Carey asked if students at the high school were asked to join the team. Councilman Forstenhausler said that if someone could get students, it would be great; anyone can join the team. Mayor Veech stated that Manager Mountain could email the employees to see if anyone wanted to join the team.

Councilman Forstenhausler also stated that he has tickets for the beefsteak dinner for Fire Company 2 on May 30th if anyone wanted them.

There was some discussion on the 4th of July events, the parade and fireworks will be on Friday, July 3rd.

K. EXECUTIVE SESSION

WHEREAS, Section 8 of the Open Public Meetings Act, Chapter 231, P.L. 1975 (N.J.S.A. 10:4-12) permits the exclusion of the public from a meeting under certain circumstances; and

WHEREAS, this public body is of the opinion that such circumstances presently exist.

NOW, THEREFORE, BE IT RESOLVED by the Mayor and Council of the Township of Randolph, in the County of Morris, and State of New Jersey, as follows:

1. The public shall be excluded from the remaining portion of the meeting.

2. The general nature of the subject matter to be discussed is as follows:

Acquisition of Open Space
Calais Road Farms—Trail Easement Counter-Proposal
Personnel—Finance

3. As nearly as now can be ascertained, the matter or matters to be discussed at this time will be disclosed to the public at such time and under such circumstances as are prescribed by law.

4. At the conclusion of the Executive Session, the Council may reconvene in public session for the purpose of taking formal action.

Councilman Forstenhausler made a motion to move into Executive Session at 8:20 p.m. Councilman Napoliello seconded the motion, and the following roll call vote was taken:

AYES:
Councilwoman Carey
Councilman Forstenhausler
Councilman Guadagno
Councilman Loveys
Councilman Napoliello
Deputy Mayor Hirniak
Mayor Veech

NAYS: None

Councilman Guadagno made a motion to close the Executive Session at 9:10 p.m. Councilman Forstenhausler seconded the motion, and the following roll call vote was taken:

AYES:
Councilwoman Carey
Councilman Forstenhausler
Councilman Guadagno
Councilman Loveys
Councilman Napoliello
Deputy Mayor Hirniak
Mayor Veech

NAYS: None

L. ADJOURNMENT

Councilwoman Carey made a motion to adjourn the meeting at 9:10 p.m. Councilman Forstenhausler seconded the motion, and the following roll call vote was taken:

AYES:
Councilwoman Carey
Councilman Forstenhausler
Councilman Guadagno
Councilman Loveys
Councilman Napoliello
Deputy Mayor Hirniak
Mayor Veech

NAYS: None

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