All meeting minutes posted on the township website are unofficial minutes. Official copies of minutes may be obtained from the township clerk.

Minutes: November 19, 2015

A. OPENING OF REGULAR MEETING

1. Call to Order

A combined meeting of the Randolph Township Council was called to order at 7:00 p.m. by Mayor Veech. This meeting is held pursuant to the New Jersey Open Public Meetings Act. Adequate notice of the meeting has been provided by posting written notice of the time, date, location, and to the extent known, the agenda of the meeting in Randolph Township. This notice was posted on the bulletin board within Town Hall, it was filed with the Township Clerk, and it was provided to those persons or entities requesting notification. Notice was also provided to the Randolph Reporter and the Morris County Daily Record on December 19, 2014, by emailing them the annual resolution adopted by the Council on December 4, 2014. The annual resolution, which included this meeting date, was advertised in the Randolph Reporter, the official newspaper of the Township of Randolph, and the Daily Record on December 24, 2014.

2. Roll Call

PRESENT:
Councilwoman Carey
Councilman Forstenhausler (arrived 7:35 p.m.)
Councilman Loveys
Councilman Napoliello
Deputy Mayor Hirniak
Mayor Veech

ABSENT: Councilman Guadagno

Also present: Township Manager Mountain, and Ed Buzak and Keli Gallo from the Law Office of Edward Buzak.

3. Pledge of Allegiance

Mayor Veech led the Pledge of Allegiance.

B. PRESENTATIONS/PROCLAMATIONS

1. Police Recognition Ceremony

Manager Mountain welcomed the audience, and introduced the members of the Township Council. The Manager introduced Police Chief David Stokoe.

Chief Stokoe thanked Mayor Veech, Manager Mountain, and the Township Council for their continued support of the Police Department. He commended the awards committee for their time and effort in organizing the event; the committee members included Detective Lieutenant Chris Giuliani, Lieutenant Jeffrey Gomez, Sergeant Keith Donovan, Sergeant Frank Mygas, Detective Kurt Edelman, and FOP President/Officer Richard Biase. Chief Stokoe also thanked Secretary Gale Klatte for her time and effort.

First Incident: Friday, July 10th the police were alerted to a 911 call about an accident on the Randolph Trail System involving a bicyclist. The 14 year old caller, Kyle Sandberg was riding his bike with his 13 year old friend. At the time of the accident, he reported injuries consistent with serious bodily injury. All available Randolph police officers checked trail access points in and around the area where they believed the accident occurred. Officer Corey Czerniak was the first officer on the scene, followed by Sergeant Brian McGaughran and Chief Stokoe. Due to the victim’s injuries and the terrain of the trail system, the Chief felt the victim should be transported by helicopter to the hospital. Lieutenant Gomez and Detective Lieutenant Giuliani coordinated efforts at Freedom Park establishing a command post and landing zone for the helicopter. During the rescue effort, Parks and Recreation employees Art Zepp and Kevin Vasta played an integral part, and transported rescue members and their equipment to the scene. Sergeant Carl LeMarble and Officer Richard Biase got the small pickup truck which can access the trails. Detective Neil Caufield, Detective Jeff Goral, and Officer James Pritchard assisted with the many other challenges of the rescue effort. The Chief commended all of the people involved in the rescue.

Civilian Service Award—awarded for personal assistance by a civilian to aid people who are in danger. Chief Stokoe recognized Kyle Sandberg for his efforts in helping the police department, as well as showing great courage in immediately reporting the incident, and remaining on the cell phone during the entire time; he presented Kyle with the award. Chief Stokoe commended and congratulated Art Zepp and Kevin Vasta for the vital part they played in the rescue effort and presented them each with the award.

Grand Cordon Unit Citation Award—awarded to participating members of an operating unit within the police department for cited action. Chief Stokoe congratulated each of his officers for their significant contribution to the rescue operation; he presented the award to the following officers: Detective Lieutenant Chris Giuliani, Lieutenant Jeffrey Gomez, Sergeant Carl LeMarble, Sergeant Brian McGaughran, Detective Neil Caufield, Officer Richard Biase, Officer Corey Czerniak, Detective Jeff Goral, and Officer James Pritchard.

Detective Lieutenant Chris Giuliani explained that the Chief cannot nominate himself for the award. Therefore, Detective Lieutenant Giuliani nominated Chief David Stokoe for the award, and commended him for his response and effort during the incident. He presented the Chief with the Grand Cordon Unit Citation Award.

Second Incident: Earlier this year in the early morning hours, Officer Sean Verbist, Officer James Pritchard, and Officer Matthew O’Hearn responded to a rescue call with an adult who was reported to be unresponsive. Upon arrival, the officers found that the adult was not breathing, and without a pulse; they immediately began life saving efforts with CPR and hooking up the defibrillator. In addition, the officers administered Narcan to the victim who was apparently suffering from a drug overdose; once administered, the victim regained a pulse, but was still not breathing. The officers continued rescue breathing until the victim was transported to the hospital for continued treatment.

Life Saving Award—awarded for an act performed in the line of duty, which through disregard or personal safety, or prompt and alert action results in the saving of a life. Chief Stokoe presented Officer Sean Verbist, Officer James Pritchard, and Officer Matthew O’Hearn each with the Life Saving Award for their quick response, and immediate life saving efforts which saved the victim’s life.

Mayor Veech thanked the Police Officers for their daily efforts within the township. She stated that the township was established in 1905, and that she discovered that the Police Department was established by Ordinance on February 7, 1941. Mayor Veech provided some history of the department. She congratulated the officers on their awards, and thanked them for their daily efforts.

Manager Mountain added his thanks, and explained that Randolph was ranked as one of the 20 safest communities in the state.

C. OPEN TO THE PUBLIC

Seeing no one from the public, the public portion was closed.

D. MANAGER’S REPORT

The Manager reported the following:

• He and Councilman Napoliello received a note from former Councilman Gary Algeier regarding a recently passed state law which is designed to provide aid to municipalities who may be having issues with blight caused by foreclosed property. He also received a letter from the New Jersey Chapter of Community Associations regarding the same. It is a new statute which empowers local governing bodies, if they so choose, to adopt an ordinance that would require foreclosing mortgagees to provide care, maintenance, security, and upkeep of vacant or abandoned residential properties. Randolph has an ordinance which gives the township the ability to clean up and bill the responsible party. The township has also taken advantage of an outreach campaign from the State Association of Bankers which provides, as a service to municipalities, facilitation services if there is a problem with a specific institution. Manager Mountain said he will look at the statute, and if there appears to be no downside to having another option, he will work with Keli Gallo to create an ordinance for consideration by the Council in 2016.
• The boilers have been being worked on; they are set to be turned on Nov. 20th. There should now be much better temperature control, particularly when transitioning from heat to air conditioning and vice versa. He recognized Donna Luciani, Paul Ferriero, and Ralph Carchia for their work on the project, as well as their work to get it done under budget.

E. APPROVAL OF MEETING MINUTES

1. Approving the Regular Meeting Minutes of October 1, 2015

2. Approving the Executive Meeting Minutes of October 1, 2015

Councilman Forstenhausler made a motion to approve the Regular meeting minutes and the Executive meeting minutes from October 1, 2015. Councilwoman Carey seconded the motion, and the following roll call vote was taken:

AYES:
Councilwoman Carey
Councilman Forstenhausler
Councilman Loveys
Councilman Napoliello
Deputy Mayor Hirniak
Mayor Veech

ABSENT: Councilman Guadagno

NAYS: None

F. PUBLIC HEARING—SOIL MOVEMENT HEARING—KENSINGTON SQUARE

1. Conduct Hearing

Mayor Veech explained that the township has received an application for a soil movement permit from Pulte Homes for the Kensington Square development project located at the corner of Brookside Road and Old Shunpike Road. Pulte is the owner of record for that tract, and they have received preliminary and final site plan approval for the construction of 105 housing units. Also, per Section 15-47.4 (C) of the Revised Ordinances of Randolph, the Council has jurisdiction over the matter since the applicant seeks to remove more than 2,001 cubic yards of soil from their site. Their application indicates that they are seeking to remove approximately 45,000 cubic yards. The purpose of the hearing is for the Council to review and act on the application.

Mayor Veech asked Donna Luciani to confirm receipt of the applicant’s proof of notice of the property owners within 200 feet; Donna confirmed receipt.

Manager Mountain noted that the intent of the hearing is to ensure consideration of the public health, safety, and general welfare, as well as the recommendations noted in the Planning and Zoning Administrator’s report on behalf of the Planning Board. In accordance with the Ordinance, the particular focus should be given to the following factors: soil erosion, drainage, soil fertility, lateral support slopes and grades abutting streets and lands, land values and uses, and any such factors that may be relevant to the physical development of the land. The hearing is focusing on the soil movement, it is not a re-visitation of the Planning Board review. Manager Mountain asked the Council to focus on the proposed conditions listed in the Soil Movement Resolution; the key elements are:

• The permit is recommended to be limited to a 12 month period from the commencement of work.
• Soil movement activities are limited to take place between 9:00 a.m. and 5:00 p.m, Monday through Friday, excluding holidays. The trucks may load at 8:30 a.m., but should not leave the site until 9:00 a.m.
• Top soil is being retained on the site, to be used on the site.
• The applicant should use one of the following routes to remove soil: Old Shunpike and/or Brookside Road to Mendham Township boundary or Sussex Turnpike and exit the township by county and/or state roadways. This will keep the truck traffic off of secondary roads.
• The applicant is not allowed to load or unload the heavy excavation equipment on the street; they must load and unload on the site.
• The applicant shall insure that the soil is removed beyond the limits of the township.
• The traffic control recommendations will be determined by the Chief of Police; it will be the applicant’s responsibility to coordinate with the Police Department in advance of the operation.
• The township has the following bonding requirements: a bond in the amount of 10% of the proposed site development, at least $2,000 in cash and balance by surety bond, shall be posted.
• The applicant must comply with all the conditions imposed by the Planning Board.
• The applicant is bound to comply with all the soil movement and sediment control laws, both locally and the State of New Jersey which are outlined in the Planning Board approval of April 11, 2014.
• The overall operation will be overseen by the Engineering Department, in conjunction with Morris County Soil and Conservation District.

Attorney James Mullen, an employee of Pulte Homes, introduced Development Manager Joel Lipman; Attorney Keli Gallo swore in Joel Lipman.

Mr. Lipman distributed an exhibit, and presented the following, while answering a few questions from the Council:

• The anticipated start of the soil removal is early 2016, with a proposed completion date of June 2016. There may be some additional trips sporadically throughout the year.
• There will be site preparation for the next several weeks.
• The top soil will be removed and kept on-site for use on-site.
• Depth of the soil-digging under the top soil varies due to the topography of the site.
• After the pre-construction meeting with the Township Engineer and Planner, and with input from Manager Mountain, it was decided that trucks can begin loading at 8:30 and leave the site at 9:00 a.m. Therefore, it would be after rush hour traffic, as well as after school children pick-up times.
• Since much of the soil is going to another of their projects in Bergen County, there will be approximately 5 trucks loading and leaving at 9 a.m., and returning/leaving approximately 4 or 5 more times throughout the day.

Councilman Loveys asked if the excavation for all of the foundations will happen concurrently. Mr. Lipman replied that they will take the foundations to a sub-grade that should allow remaining material that comes from that excavation to go into back-fill and balance that area. Therefore, once the initial round of export is completed, there won’t be export every time a foundation is installed for a new building. Councilman Loveys also asked if the work would be divided by upper and lower areas or if the entire site would be worked on simultaneously. Mr. Lipman replied that they will be working on the entire site to get the bulk of the soil removed. Through the winter and into the early spring, it will be mostly earth work.

Councilwoman Carey stated that she knew property owners within 200 feet of the site were notified, but asked Manager Mountain if property owners along the roadways being used for soil removal were notified. Manager Mountain explained that the official notice is only for property owners within 200 feet of the site; however, the township could put out a public information notice that there will be truck traffic, but it wouldn’t be Pulte Homes’ responsibility to notify the others along the truck routes.

Mayor Veech stated that Sussex Turnpike has been undergoing major construction. She asked if there would be any issues with the trucks, such as turning onto Sussex Turnpike. Mr. Lipman replied that there should not be any issues. Mayor Veech also asked if there would be any road closures over the next six to twelve months. Mr. Lipman explained that there is a pending Road Opening Permit for Brookside Road to do some limited utility connections. There will be some limited, alternating traffic patterns on Brookside Road while doing that utility work, but nothing during the soil removal.

Mayor Veech asked Attorney Mullen what the approximate range in price of the housing units will be since residents have been asking. Attorney Mullen replied that he doesn’t get involved with that, but that information will be developed, and the community is registered with the Department of Community Affairs and the public offering statement will be prepared. Mayor Veech also asked if there was a settlement of the number of first floor master bedrooms. Attorney Mullen explained that he didn’t bring the Resolution in which that was determined, but the numbers hadn’t changed.

Councilman Forstenhausler asked if the route of the soil removal trucks had been discussed with the Engineering Department; Mr. Lipman stated that it was. The Councilman also asked if all 3,500 truck loads would follow the same route, as opposed to going the opposite direction. Mr. Lipman stated that, as of now, they would all follow the same route; he is not aware of any other plans.

Councilwoman Carey made a motion to open the public hearing to the public. Councilman Forstenhausler seconded the motion, and the following roll call vote was taken:

AYES:
Councilwoman Carey
Councilman Forstenhausler
Councilman Loveys
Councilman Napoliello
Deputy Mayor Hirniak
Mayor Veech

ABSENT: Councilman Guadagno

NAYS: None

OPEN TO THE PUBLIC

Judith Stewart, of 114 Everdale Road, stated that the end of the route indicates Center Grove Road and Route 10, and asked if that was where the soil was being dumped. Mayor Veech explained that that is where the local roads end, and the trucks would be going to Route 80 to get to Bergen County. Mrs. Stewart clarified that the trucks would be turning onto Route 10 East at the Center Grove Road intersection. Mrs. Stewart asked how many days per week the trucks would be moving soil; Attorney Mullen replied it would be five days, Monday through Friday. Mrs. Stewart expressed her concern with the slow-moving trucks on the roads at the same time as the school buses; her objection with the timing was that there is already a problem with the timing as well as the route going passed one of the schools. She was pleased that the trucks would not be on the roads on Saturdays.

Mayor Veech explained that the trucks could possibly turn onto Route 10 West to head to Route 80; however, Attorney Mullen stated that the plan was for them to head east to Route 287.

Seeing no one further from the public, the Mayor asked for a motion to close the public session.

Deputy Mayor Hirniak made a motion to close the public hearing to the public. Councilman Napoliello seconded the motion, and the following roll call vote was taken:

AYES:
Councilwoman Carey
Councilman Forstenhausler
Councilman Loveys
Councilman Napoliello
Deputy Mayor Hirniak
Mayor Veech

ABSENT: Councilman Guadagno

NAYS: None

Councilman Loveys added that he didn’t feel the trucks would be a major interference with the school buses since they will be spread out during the day.

2. R-315-15: Approving the Soil Movement Permit—Pulte Homes—Kensington Square—Block 101, Lots 22.01 and 22.02

Councilwoman Carey made a motion to approve Resolution R-315-15. Deputy Mayor Hirniak seconded the motion, and the following roll call vote was taken:

AYES:
Councilwoman Carey
Councilman Forstenhausler
Councilman Loveys
Councilman Napoliello
Deputy Mayor Hirniak
Mayor Veech

ABSENT: Councilman Guadagno

NAYS: None

G. COMBINED ACTION RESOLUTIONS

Item #11—Knights Bridge Pump Station Improvements: Councilman Loveys asked what the plan was for the project. Manager Mountain explained that he and the staff will be meeting with their consulting engineer, Peter Black, to re-engineer a couple aspects of the specification which he feels changes can be made to bring the price down a little bit. There is also funding that can be moved around to supplement the project in 2016, which would make the project come in according to budget.

Councilman Forstenhausler made a motion to accept the Combined Action Resolutions. Councilwoman Carey seconded the motion, and the following roll call vote was taken:

AYES:
Councilwoman Carey
Councilman Forstenhausler
Councilman Loveys
Councilman Napoliello
Deputy Mayor Hirniak
Mayor Veech

ABSENT: Councilman Guadagno

NAYS: None

1. Refund Tax Payment for Block 173, Lot 5 at 13 Oak Drive to Stonegate Mortgage—$1,622.52

R-303-15

WHEREAS, Stonegate Mortgage has overpaid 2015 taxes in the amount of $1,622.52, on Block 173, Lot 5 known as 13 Oak Drive, assessed to Mariola Szymczewska; and

WHEREAS, it is recommended by the Tax Collector that this payment be refunded at this time.

NOW, THEREFORE, BE IT RESOLVED, by the Mayor and Council of the Township of Randolph, County of Morris, that the Treasurer be instructed to refund the payment of $1,622.52 to Stonegate Mortgage.

2. Authorizing Award of MCCPC Contract #24 Bagged Cement & Poured Concrete—Category A to Route 23 Patio & Mason Center and Categories B and C—County Concrete Corp.

R-304-15

WHEREAS, the Township of Randolph (“Township”) on behalf of the Morris County Cooperative Pricing Council (“MCCPC”) sought bids for Contract #24 (Bagged Cement & Poured Concrete); and

WHEREAS, bids had been advertised and received on October 8, 2015, in accordance with Local Public Contracts Law; and

WHEREAS, three (3) bids were received for Contract #24 (Bagged Cement & Poured Concrete); and

WHEREAS, Route 23 Patio & Mason Center in Hamburg, New Jersey, was the lowest responsive and responsible bidder for Category A in Contract #24 for the items and prices reflected in the attached Notification of Award for a one-year term; and

WHEREAS, County Concrete Corporation in Kenvil, New Jersey, was the lowest responsive and responsible bidder for Categories B and C in Contract #24 in all three districts for the items and prices reflected in the attached Notification of Award for a one-year term.

NOW, THEREFORE, BE IT RESOLVED by the Township Council, Township of Randolph, County of Morris, State of New Jersey, that the Township on behalf of the MCCPC hereby authorizes the award of Contract #24 (Bagged Cement & Poured Concrete) as noted above for the term of January 1, 2016 - December 31, 2016.

3. Authorizing Award and Rejection of MCCPC Contract #6 Road Resurfacing to Various Bidders

R-305-15

WHEREAS, the Township of Randolph (“Township”) on behalf of the Morris County Cooperative Pricing Council (“MCCPC”) sought bids for Contract #6 (Road Resurfacing); and

WHEREAS, bids had been advertised and received on October 7, 2015, in accordance with Local Public Contracts Law; and

WHEREAS, five (5) bids were received for Contract #6 (Road Resurfacing); and

WHEREAS, D&L Paving in Nutley, New Jersey, was the apparent low bidder for Categories E and F however their bid was non-responsive as they did not acknowledge the addendum that was issued for Contract #6 on the Acknowledgement of Revisions & Notices Form, a non-curable, non-waivable defect, so the bid must be rejected; and

WHEREAS, Tilcon New York in Wharton, New Jersey, was the lowest responsive and responsible bidder for the combined aggregate total of Categories A, B, C and I for all three districts for the items and prices reflected in the attached Notification of Award for a one-year term; and

WHEREAS, Micro Pave Systems in Roseland, New Jersey, was the lowest responsive and responsible bidder for Category D in all three districts for the items and prices reflected in the attached Notification of Award for a one-year term; and

WHEREAS, Cifelli & Son General Contracting in Nutley, New Jersey, was the lowest responsive and responsible bidder for Categories E and G in all three districts for the items and prices reflected in the attached Notification of Award for a one-year term; and

WHEREAS, there is no contract award for Category F as D&L Paving was the sole bidder for that category and their bid is being rejected as non-responsive; and

WHEREAS, no bids were received for Category H.

NOW, THEREFORE, BE IT RESOLVED by the Township Council, Township of Randolph, County of Morris, State of New Jersey, that the Township on behalf of the MCCPC hereby rejects the bid proposal from D&L Paving as stated above.

BE IT FURTHER RESOLVED that the Township Council hereby authorizes the award of Contract #6 (Road Resurfacing) as noted above for the term of January 1, 2016 - December 31, 2016.

4. Authorizing Award of MCCPC Contract #19 Concrete Blocks & Granite Curb Blocks—Category A to R.P. Smith and Sons and Category B—Route 23 Patio & Mason Center

R-306-15

WHEREAS, the Township of Randolph (“Township”) on behalf of the Morris County Cooperative Pricing Council (“MCCPC”) sought bids for Contract #19 (Concrete Blocks & Granite Curb Blocks); and

WHEREAS, bids had been advertised and received on October 7, 2015, in accordance with Local Public Contracts Law; and

WHEREAS, two (2) bids were received for Contract #19 (Concrete Blocks & Granite Curb Blocks); and

WHEREAS, R.P. Smith & Son in Succasunna, New Jersey, was the lowest responsive and responsible bidder for the items and prices in Category A reflected in the attached Notification of Award for a one-year term; and

WHEREAS, Route 23 Patio & Mason Center in Hamburg, New Jersey, was the lowest responsive and responsible bidder for the items and prices in Category B reflected in the attached Notification of Award for a one-year term.

NOW, THEREFORE, BE IT RESOLVED by the Township Council, Township of Randolph, County of Morris, State of New Jersey, that the Township on behalf of the MCCPC hereby authorizes the award of Contract #19 (Concrete Blocks & Granite Curb Blocks) as noted above for the term of January 1, 2016 - December 31, 2016.

5. Authorizing Award of MCCPC Contract #20-A—Sporting Goods to Various Bidders

R-307-15

WHEREAS, the Township of Randolph (“Township”) on behalf of the Morris County Cooperative Pricing Council (“MCCPC”) sought bids for Contract #20-A (Sporting Goods); and

WHEREAS, bids had been advertised and received on October 7, 2015, in accordance with Local Public Contracts Law; and

WHEREAS, nine (9) bids were received for Contract #20-A (Sporting Goods); and

WHEREAS, the lowest responsive and responsible bidders for each line item contained in Contract #20-A, which is awarded on a line item basis, are reflected in the attached Notification of Award for a one-year term with the following exceptions:

Category A (Baseball Equipment):

Item #3—The apparent low bidder (Riddell) bid an item that does not comply with the bid specifications; item awarded to R&R
Item #4—The apparent low bidder (Riddell) bid an item that does not comply with the bid specifications; item awarded to R&R
Item #9—The apparent low bidder (BSN) bid an item that does not comply with the bid specifications; item awarded to R&R
Item #11—The apparent low bidder (Metuchen Center) bid an item that does not comply with the bid specifications; item awarded to BSN
Item #37—The apparent low bidder (Riddell) bid an item that could not be identified in the material submitted with their bid; item awarded to R&R
Item #38—The apparent low bidder (Riddell) bid an item that could not be identified in the material submitted with their bid; the next apparent low bidder (LeeZar) bid an item that does not comply with the bid specifications; item awarded to BSN
Item #39—The apparent low bidder (Riddell) bid an item that could not be identified in the material submitted with their bid; the next apparent low bidder (LeeZar) bid an item that does not comply with the bid specifications; item awarded to Metuchen Center
Item #44—The apparent low bidder (Triple Crown) bid an item that does not comply with the bid specifications; item awarded to Metuchen Center

Category B (Playground Equipment & Supplies):

Item #4—The apparent low bidder (S&S Worldwide) bid an item that does not comply with the bid specifications; the next apparent low bidder (Riddell) required a minimum purchase which does not comply with the bid specifications; item awarded to BSN
Item #23—The apparent low bidder (BSN) bid an item that does not comply with the bid specifications; item awarded to Metuchen Center

Category F (Girls’ Softball Equipment):

Item #8—The apparent low bidder (Metuchen Center) bid an item that could not be identified in the material submitted with their bid; the next apparent low bidder (BSN) bid an item that could not be identified in the material submitted with their bid; item awarded to R&R

Category G (Sports Clothing—Various):

Items #4a and #4b—The apparent low bidder (LeeZar) bid items that do not comply with the bid specifications; items awarded to Triple Crown
Items #17a and #17b—The apparent low bidder (LeeZar) bid items that do not comply with the bid specifications; items awarded to R&R
Items #29a and #29b—The apparent low bidder (LeeZar) bid items that do not comply with the bid specifications; items awarded to R&R
Items #32a and #32b—The apparent low bidder (Riddell) bid items that do not comply with the bid specifications; items awarded to LeeZar
Items #33a and #33b—The apparent low bidder (Riddell) bid items that do not comply with the bid specifications; items awarded to LeeZar
Items #34a and #34b—The apparent low bidder (Riddell) bid items that do not comply with the bid specifications; items awarded to LeeZar
Items #39a and #39b—The apparent low bidder (LeeZar) bid items that contained added charges; items awarded to Triple Crown
Items #40a and #40b—The apparent low bidder (LeeZar) bid items that contained added charges; items awarded to Triple Crown
Items #42a, #42b and #42c—The apparent low bidder (LeeZar) bid items that contained added charges; items awarded to Triple Crown
Items #46A(a) and #46A(b)—The apparent low bidder (Riddell) bid items that contained added charges; items awarded to R&R
Items #46B(a) and #46B(b)—The apparent low bidder (Riddell) bid items that contained added charges; items awarded to R&R
Items #46C(a) and #46C(b)—The apparent low bidder (Riddell) bid items that contained added charges; items awarded to R&R
Items #50a and #50b—The apparent low bidder (R&R) bid items that contained added charges; items awarded to Metuchen Center
Items #51a and #51b—The apparent low bidder (R&R) bid items that contained added charges; items awarded to Metuchen Center
Items #56a and #56b—The apparent low bidder (LeeZar) bid items that contained added charges; the next apparent low bidder (Riddell) bid items that could not be identified in the material submitted with their bid; items awarded to R&R

NOW, THEREFORE, BE IT RESOLVED by the Township Council, Township of Randolph, County of Morris, State of New Jersey, that the Township on behalf of the MCCPC hereby authorizes the award of Contract #20-A (Sporting Goods) as noted above for the term of January 1, 2016 - December 31, 2016.

6. Authorizing Award and Rejection of MCCPC Contract #22 D.P.W. Uniforms/Work Shoes/Boots to Various Bidders

R-308-15

WHEREAS, the Township of Randolph (“Township”) on behalf of the Morris County Cooperative Pricing Council (“MCCPC”) sought bids for Contract #22 (D.P.W. Uniforms/Work Shoes/Boots); and

WHEREAS, bids had been advertised and received on October 8, 2015, in accordance with Local Public Contracts Law; and

WHEREAS, four (4) bids were received for Contract #22 (D.P.W. Uniforms/Work Shoes/Boots); and

WHEREAS, Specialty Graphics was the apparent low bidder for Category A however the bid for Category A was not compliant with the bid specifications and therefore must be rejected; and

WHEREAS, Strongwear Garment in Paterson, New Jersey, is the lowest responsive and responsible bidder for Category A for the items and prices reflected in the attached Notification of Award for a one-year term; and

WHEREAS, Saf-Gard Safety Shoe Company in Pittsburgh, Pennsylvania, is the lowest responsive and responsible bidder for Category B for the items and prices reflected in the attached Notification of Award for a one-year term; and

WHEREAS, Specialty Graphics in Cherry Hill, New Jersey, is the lowest responsive and responsible bidder for Category C for the items and prices reflected in the attached Notification of Award for a one-year term; and

WHEREAS, Old Toledo Brands in New York, New York, is the lowest responsive and responsible bidder for Category D for the items and prices reflected in the attached Notification of Award for a one-year term.

NOW, THEREFORE, BE IT RESOLVED by the Township Council, Township of Randolph, County of Morris, State of New Jersey, that the Township on behalf of the MCCPC hereby authorizes the rejection of the bid submitted by Specialty Graphics for Category A as stated above.

BE IT FURTHER RESOLVED that the Township Council hereby authorizes the award of Contract #22 (D.P. W. Uniforms/Work Shoes/Boots) as noted above for the term of January 1, 2016 - December 31, 2016.

7. Authorizing Rejection of All Bids for MCCPC Contract #27—Traffic Paint

R-309-15

WHEREAS, the Township of Randolph (“Township”) on behalf of the Morris County Cooperative Pricing Council (“MCCPC”) sought bids for Contract #27 (Traffic Paint); and

WHEREAS, bids had been advertised and received on October 8, 2015, in accordance with Local Public Contracts Law; and

WHEREAS, three (3) bids were received for Contract #27 (Traffic Paint); and

WHEREAS, information sheets are required from each vendor showing compliance with the bid specifications for Items #1, #2, #3, #5, #6, #9 and #10; and

WHEREAS, the information sheets submitted by all three vendors were reviewed by the Randolph Township Engineering Department and it was determined that none of the information sheets submitted were compliant with the bid specifications; and

WHEREAS, it is recommended that all of the bids submitted for Contract #27 (Traffic Paint) be rejected.

NOW, THEREFORE, BE IT RESOLVED by the Township Council, Township of Randolph, County of Morris, State of New Jersey, that the Township on behalf of the MCCPC hereby authorizes the rejection of all bid proposals submitted for Contract #27 (Traffic Paint) as stated above.

8. Authorizing Award and Rejection of MCCPC Contract #28—Traffic Sign Materials to Various Bidders

R-310-15

WHEREAS, the Township of Randolph (“Township”) on behalf of the Morris County Cooperative Pricing Council (“MCCPC”) sought bids for Contract #28 (Traffic Sign Materials); and

WHEREAS, bids had been advertised and received on October 8, 2015, in accordance with Local Public Contracts Law; and

WHEREAS, five (5) bids were received for Contract #28 (Traffic Sign Materials); and

WHEREAS, Newman Signs in Jamestown, North Dakota, was the apparent low bidder for Category D however Newman Signs does not wish to file an AA302 Form with the State of New Jersey in order to obtain the required EEO documentation (Certificate of Employee Information Report) so their bid must be rejected; and

WHEREAS, Garden State Highway Products in Vineland, New Jersey, was the apparent low bidder for Category H however their bid was non-responsive as they took exception to the bid specifications for two items in the Category so their bid for Category H must be rejected; and

WHEREAS, Osburn Associates in Logan, Ohio, was the lowest responsive and responsible bidder for Categories A, B, C, D, E, F and I for the items and prices reflected in the attached Notification of Award for a one-year term; and

WHEREAS, Garden State Highway Products in Vineland, New Jersey, was the lowest responsive and responsible bidder for Category G for the items and prices reflected in the attached Notification of Award for a one-year term; and

WHEREAS, ATD Highway Products in Sussex, New Jersey, was the lowest responsive and responsible bidder for Category H for the items and prices reflected in the attached Notification of Award for a one-year term.

NOW, THEREFORE, BE IT RESOLVED by the Township Council, Township of Randolph, County of Morris, State of New Jersey, that the Township on behalf of the MCCPC hereby authorizes the rejection of the bid proposal from Newman Signs as stated above.

BE IT FURTHER RESOLVED that the Township Council hereby authorizes the rejection of the bid for Category H from Garden State Highway Products as stated above.

BE IT FURTHER RESOLVED that the Township Council hereby authorizes the award of Contract #28 (Traffic Sign Materials) as noted above for the term of January 1, 2016 - December 31, 2016.

9. Authorizing Award of MCCPC Contract #41—Purchase of Communications Equipment—Radios to Various Bidders

R-311-15

WHEREAS, the Township of Randolph (“Township”) on behalf of the Morris County Cooperative Pricing Council (“MCCPC”) sought bids for Contract #41 (Purchase of Communications Equipment—Radios); and

WHEREAS, bids had been advertised and received on October 8, 2015, in accordance with Local Public Contracts Law; and

WHEREAS, five (5) bids were received for Contract #41 (Purchase of Communications Equipment—Radios); and

WHEREAS, the contract is awarded on a line item basis to the vendor offering the highest discount; and

WHEREAS, vendors are required to submit price lists on searchable CD’s for each manufacturer for which they are submitting a bid; and

WHEREAS, the responsive and responsible bidder offering the highest discount for each item is reflected in the attached Notification of Award for a one-year term with the following exceptions:

Category A (Radios):

Item #1—The 40% discount submitted by Spectrum Communications must be rejected because the CD submitted did not contain the required price list; item awarded to Atlantic Communications for 40%
Item #6—The 40% discount submitted by Triangle Communications must be rejected because the price list expires in March 2016 which is prior to the expiration of the contract and which is prohibited in the bid specifications; item awarded to Atlantic Communications at 35%
Item #8—The 40% discount submitted by Spectrum Communications must be rejected because the price list expires in March 2016 which is prior to the expiration of the contract and which is prohibited in the bid specifications; item awarded to Communications Specialists at 22.5%

Category B (Rechargeable Batteries):

Items #4 and #5—The 28.5% discount submitted by Spectrum Communications must be rejected because the CD submitted did not contain the required price list; items awarded to Atlantic Communications at 27.7%

NOW, THEREFORE, BE IT RESOLVED by the Township Council, Township of Randolph, County of Morris, State of New Jersey, that the Township on behalf of the MCCPC hereby authorizes the rejection of the bids for the specific line items mentioned above.

BE IT FURTHER RESOLVED that the Township Council hereby authorizes the award of Contract #41 (Purchase of Communications Equipment—Radios) as noted above for the term of January 1, 2016 - December 31, 2016.

10. Cancel Certain Grants—2013 Drive Sober Grant—$850.00 and 2014 Drive Sober Grant—$50.00

R-312-15

WHEREAS, certain receivable and receivables and reserve balances exist in the Township’s Grant Fund for the following State Grants:

WHEREAS, it is recommended by the Finance Director that the above grant receivables and reserve balances be cancelled.

NOW THEREFORE, BE IT RESOLVED, by the Township Council, Township of Randolph, County of Morris, State of New Jersey that the Finance Director be directed to cancel the above mentioned receivables and reserve balances.

11. Rejecting All Bids for the Knights Bridge Pump Station Improvements Project

R-313-15

WHEREAS, the Township of Randolph advertised for the Knights Bridge Pump Station Improvements project in accordance with Local Public Contracts Law and received bids on November 10, 2015; and

WHEREAS, 5 bids were received; and

WHEREAS, bids were received from the following and for the bid prices listed:

Coppola Services, Inc., Ringwood, NJ—Base Bid: $799,890.00;
GMH Associates of America, Inc., Trenton, NJ—Base Bid: $995,896.06;
DeMaio Electrical Company, Inc., Hillsborough, NJ—Base Bid: $662,190.00;
JEV Construction, LLC, Clinton, NJ—Base Bid: $727,900.00;
CFM Construction, Inc., Stirling, NJ—Base Bid: $584,400.00; and

WHEREAS, the Engineer and the Engineering Administrator recommend the rejection of all bids as the lowest bid substantially exceeds the cost estimates for the goods or services.

NOW, THEREFORE BE IT RESOLVED, by the Township Council, Township of Randolph, County of Morris, State of New Jersey, that all bids for the Knights Bridge Pump Station Improvements project be rejected as the lowest bid substantially exceeds the cost estimates for the goods or services.

12. Awarding a Contract for Preventive Maintenance—Repair of HVAC Equipment of Township Buildings—Complexes—Air Systems Maintenance, Inc.—$49,955

R-314-15

WHEREAS, the Township of Randolph advertised for the Preventive Maintenance/Repair of HVAC Equipment of Township Buildings/Complexes project for the period of January 1, 2016 through December 31, 2016 with the option to renew for one two-year period or two one-year periods in accordance with Local Public Contracts Law and received bids on November 10, 2015; and

WHEREAS, 1 bid was received; and

WHEREAS, the sole bid was received from the following and for the bid prices listed:

Air Systems Maintenance, Inc., Kenilworth, NJ
Base—Base Bid: $49,955;
Optional Waste Oil Heaters: N/A; and

WHEREAS, the Buildings & Grounds Coordinator and the Purchasing Agent recommend the award of the contract to Air Systems Maintenance, Inc. as the lowest responsive, responsible bidder; and

WHEREAS, the Township of Randolph desires to award a contract for the Preventive Maintenance/Repair of HVAC Equipment of Township Buildings/Complexes to Air Systems Maintenance, Inc. of Kenilworth, NJ for the period of January 1, 2016 through December 31, 2016 with the option to renew for one two-year period or two one-year periods.

NOW, THEREFORE BE IT RESOLVED, by the Township Council, Township of Randolph, County of Morris, State of New Jersey, that a contract be awarded to Air Systems Maintenance, Inc. of Kenilworth, NJ for the Preventive Maintenance/Repair of HVAC Equipment of Township Buildings/Complexes project for the price of $49,955 per their bid proposal for the period of January 1, 2016 through December 31, 2016 with the option to renew for one two-year period or two one-year periods.

CERTIFICATION OF AVAILABILITY OF FUNDS

Dated: November 19, 2015

As required by N.J.S.A. 40A:4-57, N.J.A.C. 5:30-14.5, and any other applicable requirement, I, Darren Maloney, Director of Finance for the Township of Randolph, have ascertained that funds will be available in the 2016 Adopted Budget (Pending Adoption), Building and Grounds O & E, to award a contract to Air Systems Maintenance, Inc. for HVAC maintenance and repairs, per its response to a bid solicitation by the township.

__________________________________
Darren Maloney
Chief Financial Officer
Budget Accounts: 01-201-26-310-305 (not to exceed $49,955)

13. Release Road Opening Cash Bond Posted for Repaving the Driveway at 3 Misty Mountain Rd., Block 168, Lot 10 to Deborah Truncale—$500.00

R-316-15

WHEREAS, the Engineering Department has received a request from Deborah Truncale, for the release of a $500.00 cash road opening bond posted for the purpose of repaving the driveway at 3 Misty Mountain Rd., Block 168/Lot 10, Randolph; and

WHEREAS, the Road Opening Bond consisted of a $500.00 cash bond, which was received and deposited with the Finance Department on Oct. 15, 2015; and

WHEREAS, the Applicant was required to post this cash bond to guarantee the driveway paving at 3 Misty Mountain Rd., Block168/Lot 10 within the Township Right of way; and

WHEREAS, the Engineering Department has inspected the road opening work, and found it to be acceptable.

NOW THEREFORE, BE IT RESOLVED by the Mayor and Council of the Township of Randolph, County of Morris, State of New Jersey that it is recommended by Raffaele Carchia, Engineering Administrator that the Cash Road Opening Bond in the amount of $500.00 be refunded to Deborah Truncale, 3 Misty Mountain Rd., Randolph, NJ 07869.

14. Off-Premise 50/50 Raffle License—Hebrew Congregation of Mt. Freedom, NJ, 1209 Sussex Turnpike, Randolph, NJ on March 12, 2016 at 9:30 p.m.

15. Raffle License, Tricky Tray, Ironia Elementary School, 303 Dover Chester Rd., Randolph, NJ on Saturday, February 6, 2016 from 10:00 a.m. to 4:00 p.m.. Snow date February 7, 2016 from 12:00 p.m. to 6:00 p.m.

16. Raffle License, On-Premise 50/50, Ironia Elementary School, 303 Dover Chester Rd., Randolph, NJ on Saturday, February 6, 2016 from 10:00 a.m. to 4:00 p.m.. Snow date February 7, 2016 from 12:00 p.m. to 6:00 p.m.

H. DISCUSSION ITEMS

1. R-317-15 Establishing a Schedule of Regular Meetings of the Mayor and Council of the Township of Randolph During the 2016 Calendar Year

Mayor Veech stated that she had previously discussed with Manager Mountain, that she will be unable to attend the January 28, 2016 and the February 11, 2016 proposed meetings due to work commitments. She asked if the meetings could go back to the originally proposed dates. Manager Mountain explained that Donna Luciani had created a draft calendar that was shared with the Mayor and Deputy Mayor. He had looked at the draft, and had made some changes. Initially the proposed meetings were on January 14th, February 4th, 18th, and 25th; the Manager made changes to better space the meetings, but said it doesn’t matter to him. Deputy Mayor Hirniak stated that, after the meeting to discuss the draft meeting dates, he had adjusted his work schedule to accommodate the proposed meetings, so he would like to keep the schedule as the Resolution is currently written. Councilman Forstenhausler asked if the Reorganization meeting for January 5, 2017 was definite if the Resolution passed, or if that date might change in the future. Keli Gallo stated that it can be changed, provided there was enough time to provide notice of the meeting change. He was concerned that on a Thursday evening people may not be able to attend, but when it’s scheduled on the legal holiday, people are available. There was more general discussion on the meeting schedule.

I. UPCOMING EVENTS

1. Volunteer Recognition Ceremony—starts at 7:00 p.m. following 6:00 p.m. Council meeting on Thursday, December 3rd
2. Assembling care packages to be sent to US Troops serving overseas—Brighton Cromwell, 111 Canfield Ave. Building C, Randolph at 9:00 a.m., contact 973-252-4100
3. Randolph Museum Holiday Open House—December 5th from 12:00 p.m. to 4:00 p.m.
4. Holiday Tree Lighting—Saturday, December 5th at 7:00 p.m.—Community Center
5. Senior Holiday Luncheon—Tuesday, December 8th at 12:00 p.m.—Community Center
6. Recreation Volunteer Awards—Tuesday, December 8th at 6:30 p.m.—Community Center
7. Employee Appreciation Breakfast—Wednesday, December 9th at 9:00 a.m.
8. Reorganization Meeting—Friday, January 1st at 1:00 p.m.
9. Crime Stoppers event—Sunday, December 13th from 6:00 p.m. to 8:00 p.m.

J. ORDINANCES: SECOND READING/PUBLIC HEARING

1. Ordinance #24-15: An Ordinance Amending Section 15.41A. Accessory Buildings or Structures, of Article IV, Supplementary Zoning of the Land Development Ordinance of the Township of Randolph to Permit Sheds within Side and Rear Yard Accessory Structure Setbacks

BE IT RESOLVED that an Ordinance entitled “AN ORDINANCE AMENDING SECTION 15-41.A, ACCESSORY BUILDINGS OR STRUCTURES, OF ARTICLE IV, SUPPLEMENTARY ZONING OF THE LAND DEVELOPMENT ORDINANCE OF THE TOWNSHIP OF RANDOLPH TO PERMIT SHEDS WITHIN SIDE AND REAR YARD ACCESSORY STRUCTURE SETBACKS” be read by title on second reading and a hearing held thereon.

Manager Mountain explained that the Ordinance will allow property owners to place one garden shed within the required accessory structure setbacks while leaving a sufficient buffer of 5 feet to neighboring properties. This is consistent with what neighboring communities do, and it also should eliminate added burden on residents looking to place a shed.

OPEN TO THE PUBLIC

Seeing no one from the public, the public portion was closed.

BE IT RESOLVED that an Ordinance entitled “AN ORDINANCE AMENDING SECTION 15-41.A, ACCESSORY BUILDINGS OR STRUCTURES, OF ARTICLE IV, SUPPLEMENTARY ZONING OF THE LAND DEVELOPMENT ORDINANCE OF THE TOWNSHIP OF RANDOLPH TO PERMIT SHEDS WITHIN SIDE AND REAR YARD ACCESSORY STRUCTURE SETBACKS” be passed on final reading and that a Notice of Final Passage of said Ordinance be published in the official designated newspaper according to law.

Attorney Keli Gallo stated that the record should reflect that the Planning Board reviewed Ordinance #24-15 at its meeting on November 16, 2015 and found that the Ordinance was not inconsistent with the Master Plan. The Planning Board looked favorably upon the Ordinance.

Councilwoman Carey made a motion to accept the Ordinance. Councilman Loveys seconded the motion, and the following roll call vote was taken:

AYES:
Councilwoman Carey
Councilman Forstenhausler
Councilman Loveys
Councilman Napoliello
Deputy Mayor Hirniak
Mayor Veech

ABSENT: Councilman Guadagno

NAYS: None

2. Ordinance #25-15: An Ordinance Amending Section 15-90.8 Penalty, of Article VII Administration, Enforcement and Fees of the Land Development Ordinance of the Township of Randolph

BE IT RESOLVED that an Ordinance entitled “AN ORDINANCE AMENDING SECTION 15-90.8 PENALTY, OF ARTICLE VII ADMINISTRATION, ENFORCEMENT AND FEES OF THE LAND DEVELOPMENT ORDINANCE OF THE TOWNSHIP OF RANDOLPH” be read by title on second reading and a hearing held thereon.

Manager Mountain explained that the Ordinance brings the maximum penalty up to the $1,250 limit which is equal to what the State’s maximum penalty is.

OPEN TO THE PUBLIC

Seeing no one from the public, the public portion was closed.

BE IT RESOLVED that an Ordinance entitled “AN ORDINANCE AMENDING SECTION 15-90.8 PENALTY, OF ARTICLE VII ADMINISTRATION, ENFORCEMENT AND FEES OF THE LAND DEVELOPMENT ORDINANCE OF THE TOWNSHIP OF RANDOLPH” be passed on final reading and that a Notice of Final Passage of said Ordinance be published in the official designated newspaper according to law.

Attorney Keli Gallo stated for the record that the Planning Board also reviewed this Ordinance at its meeting on November 16, 2015 and found that the Ordinance was not inconsistent with the Master Plan. The Planning Board looked favorably upon the Ordinance.

Councilman Forstenhausler made a motion to accept the Ordinance. Councilwoman Carey seconded the motion, and the following roll call vote was taken:

AYES:
Councilwoman Carey
Councilman Forstenhausler
Councilman Loveys
Councilman Napoliello
Deputy Mayor Hirniak
Mayor Veech

ABSENT: Councilman Guadagno

NAYS: None

K. OPEN TO THE PUBLIC

Judith Stewart, of 114 Everdale Road, asked if the Council was going to abandon the long-held practice of meeting on New Year’s Day. Mayor Veech stated that January 1, 2017 is Chanukah. Mrs. Stewart stated that Chanukah is not an important holiday, it is celebrated for eight days, and it is celebrated at night. Therefore, it would not be a reason to not schedule the meeting. Mayor Veech replied that the Manager will consider it since the Resolution was not yet voted upon.

Judith Stewart also reported that she was at the Planning Board meeting when the property at the corner of Route 10 East and Center Grove Road came back for a site plan amendment. Mrs. Stewart explained that this intersection had been discussed in the past by township staff as well as the Traffic Advisory Committee since there is difficulty turning left onto Route 10 West when heading north on Center Grove Road. Mrs. Stewart stated that the township needs to ask the state to change the operation of the light to have arrows for turning or to add a turning lane. Mayor Veech explained that the County now has the new ingress and egress onto Route 10, so approximately 25% or more of the traffic coming out of the eastern part of the campus should now be going right out onto Route 10 and therefore alleviating some of the traffic from Center Grove Road. Mrs. Stewart felt the intersection is still a problem, and it’s time for the town to ask the state to make a change. Mayor Veech stated that they have been working with Assemblyman Bucco, Senator Bucco, and others; a few years ago the DOT came out to look at the intersection, and it is on the list. Mayor Veech stated that at the NJ League of Municipalities, it was stated that the New Jersey Trust Fund for roadways is in the red. Mrs. Stewart replied that changing the light cycle should not cost much. Mayor Veech said they would look at it again.

Seeing no one further from the public, the public portion was closed.

L. COUNCIL COMMENTS

Councilman Napoliello asked if Manager Mountain had looked at the house on Center Grove Road that was formerly Charlie Whitehead’s home and is now in disrepair. The Manager stated that he had asked Mark Caputo to look at the house, and he should be following up and reporting back.

Deputy Mayor Hirniak reported that at the November 10th Parks Advisory Committee Russ Newman said he had received correspondence advising Len Pietrewicz had resigned from the committee, effective September, 2015. Therefore, the position will need to be filled. Deputy Mayor Hirniak also reported that Manager Mountain had told the Parks Advisory Committee that there is a group of parents whose children play on a non-township baseball team that wanted access to the Freedom Park baseball fields in the evenings. There was some concern from Russ Newman and the recreation staff about allowing it because they were concerned about damage to the park. The parents attended the Parks Advisory Committee meeting and advocated for the township to reconsider the decision. Russ Newman indicated that he would again consider the request.

Councilman Forstenhausler reported that he arrived late to the meeting because he was attending a memorial service for Frank Handy, a long-time firefighter with Company #5. On behalf of the Fire Department and the Fire Chief, Councilman Forstenhausler thanked Mayor Veech and Councilman Loveys for attending the viewing prior to the memorial service. Councilman Loveys added his memories and thoughts of Frank Handy.

Mayor Veech thanked the Council for attending the VFW Veteran’s Day service on November 11th. She also thanked the Council for attending the Fire Department’s inspection.

Mayor Veech also reported that she attended a 200 Club meeting, and encouraged others to join the group. The Mayor reported that she attended the Randolph Education Foundation program, and stated that Audrey Verona, who the Council nominated for Rock Star, was pleased with the nomination and award.

Mayor Veech reported that she and Councilman Loveys spoke briefly to the Mayor of Denville at the NJ State League of Municipalities Convention regarding the Payment in Lieu of Taxes program. She will speak with the Mayor of Denville in more detail.

Mayor Veech asked Manager Mountain to explain why the policy was changed this year so that hotel rooms at the convention were paid for by the township. Manager Mountain explained that during the recession years of 2008 through 2010, John Lovell had temporarily changed the policy regarding the township’s reimbursement on hotels for travel associated with professional development. In the transition, John had spoken to Manager Mountain about the temporary decision he had made at that time to address the tougher financial conditions. It was unfortunate for the staff members who needed continuing certifications to have to pay for hotels for professional development. The Manager and Darren Maloney, in looking at the budget for 2015, felt that the township was in a good enough financial position to reinstitute the policy to pay for reimbursement of hotels for travel associated with professional development, effective mid-year. The information was conveyed via the communication on the convention. Manager Mountain felt this policy conveys the message of encouragement for professional development. The other restrictions for the convention remain unchanged. Mayor Veech stated that at the NJ State League meeting, there were chairpersons from the Planning Board and Board of Adjustment from other towns that are invited and attend. She explained that Councilman Guadagno told her that in years past, there were invitations extended to the Chair and Vice Chair of those two boards. The Mayor didn’t believe invitations had gone to them. Manager Mountain felt that perhaps when the policy changed, those invitations stopped; however, it could be considered again. Mayor Veech asked the Council to consider having those chairpersons invited to the convention, and if anyone had concerns, to talk to her.

Mayor Veech asked if the TV for the court room had been approved; Manager Mountain stated that it was approved, and that they are working with the electrician to wire for it. He explained that the Judge had requested a monitor to facilitate the connection with the County’s live feed from the jail. The Manager also explained that the monitor could be used in the future for other purposes as well.

M. EXECUTIVE SESSION

There was no Executive Session

N. ADJOURNMENT

Councilman Forstenhausler made a motion to adjourn the meeting at 8:45 p.m. Councilwoman Carey seconded the motion, and the following roll call vote was taken:

AYES:
Councilwoman Carey
Councilman Forstenhausler
Councilman Loveys
Councilman Napoliello
Deputy Mayor Hirniak
Mayor Veech

ABSENT: Councilman Guadagno

NAYS: None