All meeting minutes posted on the township website are unofficial minutes. Official copies of minutes may be obtained from the township clerk.

Minutes: November 1, 2018

A. OPENING OF REGULAR MEETING

1. Call to Order

A regular meeting of the Randolph Township Council was called to order at 7:00 p.m. by Mayor Forstenhausler. This meeting is held pursuant to the New Jersey Open Public Meetings Act. Adequate notice of the meeting has been provided by posting written notice of the time, date, location and to the extent known, the agenda of the meeting in Randolph Township. This notice was posted on the Bulletin Board within Town Hall, it was filed with the Township Clerk, and it was provided to those persons or entities requesting notification. Notice was also provided to the Randolph Reporter and the Morris County Daily Record on November 17, 2017 by emailing them the annual resolution adopted by the Council on October 10, 2017. The annual resolution, which included this meeting date, was advertised in the Randolph Reporter, the official newspaper of the Township of Randolph on November 23, 2017, and in the Daily Record on November 21, 2017.

2. Roll Call

PRESENT:
Councilwoman Carey
Councilman Guadagno
Councilman Napoliello
Councilman Tkacs
Councilwoman Veech
Deputy Mayor Loveys
Mayor Forstenhausler

Also present: Township Manager Mountain, and Ed Buzak from the Buzak Law Group

3. Pledge of Allegiance

Mayor Forstenhausler led the Pledge of Allegiance.

B. PRESENTATIONS/PROCLAMATIONS

1. Presentation by Rescue Squad President Steve Jancarek: Recognition of Rescue Squad Members for “Live Saves”

Rescue Squad Sergeant Caitlin Costello recognized the following Squad members:

• 2 CPR saves: Todd Houston, Jason Bell, George Houston, Kevin Fennell, Cameron Record, Bryan Manfred, Larry Melone
• 1 CPR save: Megan Holt, Caitlin Costello, John Freudenberg, Adam Glauberg, Ramon Lopez, Jenna Luciano, Mary Luciano, Kellie Montalto, Jared Sousa, Harold Katchen
• Stroke save: Caitlin Costello, Marc Moffitt, Ben Palmer—the patient was at the meeting and thanked the Squad for their quick response and efforts.

There was a short break.

2. Fire Department Presentation—Engine 52 Replacement Proposal

Chief Tony Moschella distributed a copy of the presentation, and introduced Past Chief Steve Cohrs and Project Chairman and Assistant Chief at Shongum Fire Company 5, Jeff Novak.

Steve explained the current situation, township needs and ISO, specification process and committee approach, supplier analysis, and the recommendation/next steps.

The recommendation/next steps include:

• EVI as Support 54 supplier (Ford F550 chassis)
  • Fully meets specification requirements
  • Proposal within Capital Budget
  • Seeking approval to purchase
• Remaining project items:
  • Approve Resolution to purchase
  • Issue Purchase Order
  • Construction meetings with EVI
  • Anticipated delivery—September 2019

Deputy Mayor Loveys asked what becomes of old Engine 52. Steve Cohrs replied that engines have been sold or traded in the past.

The Deputy Mayor also asked how to prevent change orders. Steve Cohrs replied that he and Chief Moschella managed the budget for the last purchase, and they have created the budget the same way. He explained that there will be change orders; however, the cost will remain within budget. Manager Mountain added that there was a lot of work done at the construction stage of the previous purchase to maintain the cost.

Attorney Ed Buzak asked if this purchase was available through a co-op; Steve Cohrs responded that it was, through the Houston-Galveston Area Council. Manager Mountain added that a lot was learned from the last purchase, and that Steve Cohrs worked with Purchasing Agent, Liz Crescibene, following the same procedural items.

Attorney Buzak asked about the anticipated delivery time. Steve Cohrs replied that it takes a little less than one year, it is contingent on when Ford can deliver chassis and cab to the manufacturer, but it should be 8 to 10 months from when the purchase order is issued.

Mayor Forstenhausler clarified that they were requesting approval on the $277,000 for the vehicle and at a later date spending the other $23,000; Steve Cohrs replied that it was correct.

Mayor Forstenhausler asked for clarification on the bidding process and the co-op if one vehicle is less than the other. Manager Mountain explained that under the co-op and contracting rules, the price can be considered, even though it is higher; they just needed to demonstrate that the NJ contract was looked at as an option, and provide valid reasons for why the Houston-Galveston Area Council was chosen. It is not a low bid situation, it can be based on a combination of the price and the specification.

Councilman Guadagno asked why the amount in the Resolution is for $267,484.00, and not the full amount. Steve Cohrs replied that the difference between that amount and the $277,000.00 is the cost of travel for the two meetings. Once the purchase order is issued, there are two trips; they meet with the supplier in the beginning and again at the end to make sure they complied. This supplier is in Florida.

C. OPEN TO THE PUBLIC

Rachita Chandak of 6 Brookview Circle stated that she wanted to create awareness in the town of the upcoming Indian American holiday, Diwali. Ms. Chandak provided the Council with an explanation of the holiday. She asked that the Council help build awareness of Diwali. She provided a draft resolution explaining the significance of Diwali and recognizing November 7th as Diwali Awareness Day in Randolph. She explained that a number of community members, whose names were attached to the draft resolution, supported the request.

Councilman Guadagno asked Ms. Chandak if she was inviting the Council to a service. She replied that there was an event coming up on Sunday, November 18 at the Randolph Community Center. She would send an email with the invitation to Mayor Forstenhausler, and he would distribute it to the Council.

Judith Stewart of 114 Everdale Road expressed her appreciation for the number of volunteer first responders who dedicate themselves and their time to the community.

Seeing no one further from the public, the public portion was closed.

D. MANAGER’S REPORT

Manager Mountain reported the following:

• He noted that the members of the Fire Department are volunteers. He explained that those who presented the information on the purchase of the new fire truck put in time above and beyond their regular duties. He commended all of the volunteer first responders in the community.
• DOT plan for the Randolph section of Route 10—he, Mayor Forstenhausler, Deputy Mayor Loveys met with the DOT, as well as staff and representatives from the County Engineer’s office, and the township’s Traffic Advisory Committee (TAC) Chairperson. He explained that it was a long and somewhat frustrating meeting. The state indicated that they are not ready to proceed with the township’s alternative recommendations for improvements to the Canfield Ave and Dover Chester Road intersection as an alternative to what they had proposed as part of their preliminary plan for the Center Grove Rd intersection. They are taking the position that it was originally a paving and drainage project and that the intersection improvement at Center Grove Road was added at the township’s request; the input given by the township, because it did not endorse what was proposed in the preliminary plan, was taken as the township opposing it. After much debate, the township agreed, at the state’s recommendation, to submit a separate set of problem statements, which is the state’s term for setting in motion a plan for a new project for the intersections. The state is unwilling to accept further amendments under the existing project. Township staff and Council fought hard to keep intact the Center Grove Road improvement piece, but with other recommended alterations with further communication between the township and the DOT. The state allowed that project to remain open, as well as an alternate suggestion which would allow the township to request the monies that were set aside for that element of the improvement project being earmarked to go toward the future project involving all four intersections if that was how it was to proceed as a new project. The Manager, Mayor Forstenhausler, and Deputy Mayor Loveys decided that there would be some discussion with the legislative delegation as far as other available options. The plan now is to submit the problem statements; it will require a set of supporting resolutions from the Council, a resolution from the Freeholders, as well as endorsement letters from the TAC and the Police Department.
• Assistant Director for Parks, Recreation, and Community Services position—several good resumes were received. He and Russ Newman will conduct interviews in the coming weeks, with the plan to have the person selected by mid-November.
• Brundage Park Playhouse improvements—first phase is underway, which includes replacement of flooring, carpeting, and the installation of new seats. This phase should be completed by the end of November, in time for the scheduled holiday shows.

Councilwoman Veech asked about the progress of Veterans Community Park. Manager Mountain replied that the contractor has begun earth movement. The contractor is not moving as aggressively as the township would like, but Paul Ferriero is on him every day. Councilwoman Veech asked if there was any recourse; the Manager stated that there was recourse and they are moving on it.

Councilman Guadagno asked if the state also denied the left lane turn expansion on Center Grove Road. Manager Mountain explained that some of what the state proposed on paper would technically not be possible; they did not have topography and other elements in their preliminary design. He explained that they told the state if they weren’t going to accept other alternatives, then build the improvement, but build it with the township’s comments incorporated. The current project that is on the books will not happen until at least 2023. He explained that they have used the legislative delegation once before; he felt the township was at a point to bring them in again. There was more discussion on the various issues that arose in the meeting with the state. Another meeting is scheduled.

Councilman Tkacs asked if Dover Chester Road was being repaved this year. Manager Mountain replied that the County has it scheduled for 2019.

E. APPROVAL OF MEETING MINUTES

1. Approval of September 6, 2018 Regular Minutes

Deputy Mayor Loveys made a motion to approve the September 6, 2018 Council meeting minutes. Councilwoman Veech seconded the motion, and the following roll call vote was taken:

AYES:
Councilwoman Carey
Councilman Guadagno
Councilman Napoliello
Councilman Tkacs
Councilwoman Veech
Deputy Mayor Loveys
Mayor Forstenhausler

NAYS: None

F. COMBINED ACTION RESOLUTIONS

Item #27, Authorizing the cancellation of certain accounts payable—Councilmen Guadagno and Tkacs asked for clarification. Manager Mountain explained that if there are balances left once a project is completed, and there is nothing further to pay, the accounts are closed out and the money goes back in the general fund.

Item #28, Council meeting dates for 2019—Councilwoman Veech asked if the May 23, 2019 meeting could be moved to May 16, 2019 since it is the Thursday before Memorial Day weekend. Manager Mountain stated that there was no reason in particular that the meeting had to be May 23rd. The Council was agreeable to change that meeting date to May 16, 2019.

1. Release Cash Road Opening Bond for the Purpose of Repaving a Driveway at 52 Misty Mountain Road, Block 219, Lot 10 to Kate Mathe—$500.00

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WHEREAS, the Engineering Department has received a request from Kate Mathe for the release of a $500.00 cash road opening bond posted for the purpose of repaving the driveway at 52 Misty Mountain Road, Randolph, NJ 07869 (BL 219/L 10); and

WHEREAS, the road opening bond consisted of a $500.00 cash bond, which was received and deposited with the Finance Department on June 5, 2018; and

WHEREAS, the applicant was required to post this cash bond to guarantee the repaving of the driveway at 52 Misty Mountain Road, Randolph, NJ 07869, within the Township Right of Way; and

WHEREAS, the Engineering Department has inspected the road opening work, and found it to be acceptable.

NOW THEREFORE, BE IT RESOLVED by the Mayor and Council of the Township of Randolph, County of Morris, State of New Jersey that it is recommended by Raffaele Carchia, Engineering Administrator that the cash road opening bond in the amount of $500.00 be refunded to Kate Mathe at 52 Misty Mountain Road, Randolph, NJ 07869.

2. Release of Police Detail Escrow to Sawyer Lyons GMC—$87.00; Advanced Fiberworks—$130.50; Eagle Rock Utility Services, Inc.—$87.00; High Point Utilities—$106.00; and Sun High Orchards, LLC—$47.50

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WHEREAS, the Finance Department received escrow funds for Police Detail.

WHEREAS, the Detail work has been completed.

THEREFORE, BE IT RESOLVED by the Mayor and Council of the Township of Randolph, Morris County, New Jersey that it is recommended by the Finance Department that the escrow funds for the following amounts be refunded:

Sawyer Lyons GMC $87.00
Advanced Fiberworks $130.50
Eagle Rock Utility Services, Inc. $87.00
High Point Utilities $106.00
Sun High Orchards, LLC $47.50

3. Authorizing the Award of MCCPC Contract #6—Road Resurfacing to Tilcon New York, Inc., Micro Pave Systems, Inc. and Cifelli & Son General Contracting, Inc.

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WHEREAS, the Township of Randolph (“Township”) on behalf of the Morris County Cooperative Pricing Council (“MCCPC”) sought bids for Contract #6 (Road Resurfacing); and

WHEREAS, bids had been advertised and received on October 4, 2018, in accordance with Local Public Contracts Law; and

WHEREAS, six (6) bids were received; and

WHEREAS, Contract #6 is awarded to the lowest responsive and responsible bidder by category, however for this contract Categories A, B, and G are combined for one award due to the logistics of the contract; and

WHEREAS, there were no bidders for Categories D and E; and

WHEREAS, Tilcon New York, Inc. in Parsippany, New Jersey, was the lowest responsive and responsible bidder for Categories A, B and G for the items and prices shown on the attached Notification of Award for a one-year term; and

WHEREAS, Micro Pave Systems, Inc. in Roseland, New Jersey, was the lowest responsive and responsible bidder for Category C for the items and prices shown on the attached Notification of Award for a one-year term; and

WHEREAS, Cifelli & Son General Contracting, Inc. in Nutley, New Jersey, was the lowest responsive and responsible bidder for Category F for the items and prices shown on the attached Notification of Award for a one-year term.

NOW, THEREFORE, BE IT RESOLVED by the Township Council, Township of Randolph, County of Morris, State of New Jersey, that the Township Council on behalf of the MCCPC hereby authorizes the award of Contract #6 (Road Resurfacing) to Tilcon New York, Inc., Micro Pave Systems, Inc., and Cifelli & Son General Contracting, Inc. as noted above and on the attached Notification of Award for the term January 1, 2019 - December 31, 2019.

4. Authorizing the Rejection of a Bid from BWE, LLC and Award to Bi-Lo Industries for the MCCPC Contract #8—Anti-Freeze

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WHEREAS, the Township of Randolph (“Township”) on behalf of the Morris County Cooperative Pricing Council (“MCCPC”) sought bids for Contract #8 (Anti-Freeze); and

WHEREAS, bids had been advertised and received on October 4, 2018, in accordance with Local Public Contracts Law; and

WHEREAS, three (3) bids were received; and

WHEREAS, Contract #8 is awarded to the lowest responsive and responsible bidder for the lowest aggregate total of all items; and

WHEREAS, the bid specifications clearly state that a vendor cannot establish a minimum order requirement; and

WHEREAS, BWE, LLC in Manchester, New Hampshire, was the apparent low bidder however the bid proposal indicated that minimum purchases were required for several items, and therefore the bid must be rejected as non-responsive; and

WHEREAS, Bi-Lo Industries in Deer Park, New York, is the lowest responsive and responsible bidder for the items and prices shown on the attached Notification of Award for a one-year term

NOW, THEREFORE, BE IT RESOLVED by the Township Council, Township of Randolph, County of Morris, State of New Jersey, that the Township Council on behalf of the MCCPC hereby authorizes the rejection of, and hereby rejects, the bid submitted by BWE, LLC for the reason stated above.

BE IT FURTHER RESOLVED that the Township Council hereby authorizes the award of Contract #8 (Anti-Freeze) to Bi-Lo Industries as noted above and on the attached Notification of Award for the term January 1, 2019 - December 31, 2019.

5. Authorizing the Award of MCCPC Contract #14—Catch Basins & Manhole Castings to General Foundries, Inc., a Campbell Foundry Company

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WHEREAS, the Township of Randolph (“Township”) on behalf of the Morris County Cooperative Pricing Council (“MCCPC”) sought bids for Contract #14 (Catch Basins & Manhole Castings); and

WHEREAS, bids had been advertised and received on October 4, 2018, in accordance with Local Public Contracts Law; and

WHEREAS, two (2) bids were received; and

WHEREAS, Contract #14 is awarded to the lowest responsive and responsible bidder by category; and

WHEREAS, General Foundries, Inc. in North Brunswick, New Jersey, was the lowest responsive and responsible bidder for Categories A, B and C for the items and prices shown on the attached Notification of Award for a one-year term; and

WHEREAS, Campbell Foundry Company in Harrison, New Jersey, was the lowest responsive and responsible bidder for Category D for the items and prices shown on the attached Notification of Award for a one-year term.

NOW, THEREFORE, BE IT RESOLVED by the Township Council, Township of Randolph, County of Morris, State of New Jersey, that the Township Council on behalf of the MCCPC hereby authorizes the award of Contract #14 (Catch Basins & Manhole Castings) to General Foundries, Inc. and Campbell Foundry Company as noted above and on the attached Notification of Award for the term January 1, 2019 - December 31, 2019.

6. Authorizing the Rejection of a Bid from Southern Computer Warehouse and Awarding to W.B. Mason and The Office Concepts Group for MCCPC Contract #16—Office Supplies

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WHEREAS, the Township of Randolph (“Township”) on behalf of the Morris County Cooperative Pricing Council (“MCCPC”) sought bids for Contract #16 (Office Supplies); and

WHEREAS, bids had been advertised and received on October 4, 2018, in accordance with Local Public Contracts Law; and

WHEREAS, three (3) bids were received; and

WHEREAS, Contract #16 is awarded by category based on the highest percentage discount offered; and

WHEREAS, Southern Computer Warehouse in Marietta, Georgia, did not bid on a hard-copy catalog as required in the bid specifications and they did not bid a specific discount for those categories on which they bid, therefore their bid must be rejected as non-responsive; and

WHEREAS, W.B. Mason in Secaucus, New Jersey, and The Office Concepts Group in Midland Park, New Jersey, were the responsive and responsible bidders offering the highest percentage discounts for each category as shown on the attached Notification of Award for a one-year term.

NOW, THEREFORE, BE IT RESOLVED by the Township Council, Township of Randolph, County of Morris, State of New Jersey, that the Township Council on behalf of the MCCPC hereby authorizes the rejection of, and hereby rejects, the bid submitted by Southern Computer Warehouse for the reasons stated above.

BE IT FURTHER RESOLVED that the Township Council authorizes the award of Contract #16 (Office Supplies) to W.B. Mason and The Office Concepts Group as noted on the attached Notification of Award for the term January 1, 2019 - December 31, 2019.

7. Authorizing the Award of MCCPC Contract #21—Oil and Stone Treatment to the Morris Asphalt Company

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WHEREAS, the Township of Randolph (“Township”) on behalf of the Morris County Cooperative Pricing Council (“MCCPC”) sought bids for Contract #21 (Oil & Stone Treatment); and

WHEREAS, bids had been advertised and received on October 4, 2018, in accordance with Local Public Contracts Law; and

WHEREAS, one (1) bid was received; and

WHEREAS, Contract #21 is awarded to the lowest responsive and responsible bidder by category and by district; and

WHEREAS, Morris Asphalt Company in Lafayette, New Jersey, is the lowest responsive and responsible bidder for Categories I and II for all three districts for the items and prices shown on the attached Notification of Award for a one-year term.

NOW, THEREFORE, BE IT RESOLVED by the Township Council, Township of Randolph, County of Morris, State of New Jersey, that the Township Council on behalf of the MCCPC hereby authorizes the award of Contract #21 (Oil & Stone Treatment) to the Morris Asphalt Company as noted above and on the attached Notification of Award for the term January 1, 2019 - December 31, 2019.

8. Authorizing the Award of MCCPC Contract #28—Traffic Sign Materials to Garden State Highway Products and to ATD Highway Products

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WHEREAS, the Township of Randolph (“Township”) on behalf of the Morris County Cooperative Pricing Council (“MCCPC”) sought bids for Contract #28 (Traffic Sign Materials); and

WHEREAS, bids had been advertised and received on October 5, 2018, in accordance with Local Public Contracts Law; and

WHEREAS, two (2) bids were received; and

WHEREAS, Contract #28 is awarded to the lowest responsive and responsible bidder per category; and

WHEREAS, Garden State Highway Products in Millville, New Jersey, is the lowest responsive and responsible bidder for Categories A, B, C, D, E, F, G and I for the items and prices shown on the attached Notification of Award for a one-year term; and

WHEREAS, ATD Highway Products in Sussex, New Jersey, is the lowest responsive and responsible bidder for Category H for the items and prices shown on the attached Notification of Award for a one-year term.

NOW, THEREFORE, BE IT RESOLVED by the Township Council, Township of Randolph, County of Morris, State of New Jersey, that the Township Council on behalf of the MCCPC hereby authorizes the award of Contract #28 (Traffic Sign Materials) to Garden State Highway Products and to ATD Highway Products as noted above and on the attached Notification of Award for the term January 1, 2019 - December 31, 2019.

9. Authorizing the Award of MCCPC Contract #31—Calcium Chloride Bags to Reed & Perrine Sales, Inc.

R-307-18

WHEREAS, the Township of Randolph (“Township”) on behalf of the Morris County Cooperative Pricing Council (“MCCPC”) sought bids for Contract #31 (Calcium Chloride Bags); and

WHEREAS, bids had been advertised and received on October 5, 2018, in accordance with Local Public Contracts Law; and

WHEREAS, five (5) bids were received; and

WHEREAS, Contract #31 is awarded to the lowest responsive and responsible bidder per category; and

WHEREAS, Reed & Perrine Sales, Inc. in Tennent, New Jersey, is the lowest responsive and responsible bidder for Categories A and B for the items and prices shown on the attached Notification of Award for a one-year term.

NOW, THEREFORE, BE IT RESOLVED by the Township Council, Township of Randolph, County of Morris, State of New Jersey, that the Township Council on behalf of the MCCPC hereby authorizes the award of Contract #31 (Calcium Chloride Bags) to Reed & Perrine Sales, Inc. as noted above and on the attached Notification of Award for the term January 1, 2019 - December 31, 2019.

10. Authorizing the Award of MCCPC Contract #33—Clay and Infield Mix for Athletic Fields to Whibco of New Jersey

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WHEREAS, the Township of Randolph (“Township”) on behalf of the Morris County Cooperative Pricing Council (“MCCPC”) sought bids for Contract #33 (Clay and Infield Mix for Athletic Fields); and

WHEREAS, bids had been advertised and received on October 5, 2018, in accordance with Local Public Contracts Law; and

WHEREAS, one (1) bid was received; and

WHEREAS, Contract #33 is awarded to the lowest responsive and responsible bidder per line item; and

WHEREAS, there was no bid for Item #2; and

WHEREAS, Whibco of New Jersey, Inc. in Bridgeton, New Jersey, is the lowest responsive and responsible bidder for the item and price shown on the attached Notification of Award for a one-year term.

NOW, THEREFORE, BE IT RESOLVED by the Township Council, Township of Randolph, County of Morris, State of New Jersey, that the Township Council on behalf of the MCCPC hereby authorizes the award of Contract #33 (Clay and Infield Mix for Athletic Fields) to Whibco of New Jersey as noted above and on the attached Notification of Award for the term January 1, 2019 - December 31, 2019.

11. Authorizing the Award of MCCPC Contract #36—Traffic Striping on Roadways to Denville Line Painting

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WHEREAS, the Township of Randolph (“Township”) on behalf of the Morris County Cooperative Pricing Council (“MCCPC”) sought bids for Contract #36 (Traffic Striping on Roadways); and

WHEREAS, bids had been advertised and received on October 5, 2018, in accordance with Local Public Contracts Law; and

WHEREAS, one (1) bid was received; and

WHEREAS, Contract #36 is awarded to the lowest responsive and responsible bidder for Category A; and

WHEREAS, Denville Line Painting in Rockaway, New Jersey, is the lowest responsive and responsible bidder for the items and prices shown on the attached Notification of Award for a one-year term.

NOW, THEREFORE, BE IT RESOLVED by the Township Council, Township of Randolph, County of Morris, State of New Jersey, that the Township Council on behalf of the MCCPC hereby authorizes the award of Contract #36 (Traffic Striping on Roadways) to Denville Line Painting as noted above and on the attached Notification of Award for the term January 1, 2019 - December 31, 2019.

12. Authorizing the Award of MCCPC Contract #38—Preventive Maintenance/Repair of Communications Equipment to Communications Specialists

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WHEREAS, the Township of Randolph (“Township”) on behalf of the Morris County Cooperative Pricing Council (“MCCPC”) sought bids for Contract #38 (Preventive Maintenance/Repair of Communications Equipment); and

WHEREAS, bids had been advertised and received on October 5, 2018, in accordance with Local Public Contracts Law; and

WHEREAS, two (2) bids were received; and

WHEREAS, Contract #38 is awarded to the lowest responsive and responsible bidder for the lowest aggregate total for all categories combined; and

WHEREAS, Communications Specialists, Inc. in East Brunswick, New Jersey, is the lowest responsive and responsible bidder for the items and prices shown on the attached Notification of Award for a one-year term.

NOW, THEREFORE, BE IT RESOLVED by the Township Council, Township of Randolph, County of Morris, State of New Jersey, that the Township Council on behalf of the MCCPC hereby authorizes the award of Contract #38 (Preventive Maintenance/Repair of Communications Equipment) to Communications Specialists as noted above and on the attached Notification of Award for the term January 1, 2019 - December 31, 2019.

13. Authorizing the Award of MCCPC Contract #39—Furnishing Trophies & Plaques to TJ’s Sportwide Trophy & Awards, Inc.

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WHEREAS, the Township of Randolph (“Township”) on behalf of the Morris County Cooperative Pricing Council (“MCCPC”) sought bids for Contract #39 (Furnishing Trophies & Plaques); and

WHEREAS, bids had been advertised and received on October 5, 2018, in accordance with Local Public Contracts Law; and

WHEREAS, one (1) bid was received; and

WHEREAS, Contract #39 is awarded by catalog based on the highest percentage discount offered; and

WHEREAS, two of the catalogs specified in the bid proposal (Ovation and Recognizing Success) have been discontinued, therefore there is no award for those catalogs; and

WHEREAS, TJ’s Sportwide Trophy & Awards, Inc. in Randolph, New Jersey, was the responsive and responsible bidder offering the highest percentage discounts for each of the catalogs as shown on the attached Notification of Award for a one-year term.

NOW, THEREFORE, BE IT RESOLVED by the Township Council, Township of Randolph, County of Morris, State of New Jersey, that the Township Council on behalf of the MCCPC hereby authorizes the award of Contract #39 (Furnishing Trophies & Plaques) to TJ’s Sportwide Trophy & Awards, Inc. as noted on the attached Notification of Award for the term January 1, 2019 - December 31, 2019.

14. Authorizing the Award of MCCPC Contract #52—Fire Alarms, Sprinklers, Standpipe Systems, Fire Pumps to Fire and Security Technologies and to Absolute Protective Systems, Inc.

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WHEREAS, the Township of Randolph (“Township”) on behalf of the Morris County Cooperative Pricing Council (“MCCPC”) sought bids for Contract #52 (Fire Alarms, Sprinklers, Standpipe Systems, Fire Pumps); and

WHEREAS, bids had been advertised and received on October 5, 2018, in accordance with Local Public Contracts Law; and

WHEREAS, six (6) bids were received; and

WHEREAS, Contract #52 is awarded to the lowest responsive and responsible bidder per category based on the hourly rates; and

WHEREAS, Fire and Security Technologies (FAST) in Lebanon, New Jersey, is the lowest responsive and responsible bidder for Category A for the items and prices shown on the attached Notification of Award for a two-year term; and

WHEREAS, Absolute Protective Systems, Inc. in Edison, New Jersey, is the lowest responsive and responsible bidder for Category B for the items and prices shown on the attached Notification of Award for a two-year term.

NOW, THEREFORE, BE IT RESOLVED by the Township Council, Township of Randolph, County of Morris, State of New Jersey, that the Township Council on behalf of the MCCPC hereby authorizes the award of Contract #52 (Fire Alarms, Sprinklers, Standpipe Systems, Fire Pumps) to Fire and Security Technologies and to Absolute Protective Systems, Inc. as noted above and on the attached Notification of Award for the term January 1, 2019 - December 31, 2020.

15. Authorizing the Award of MCCPC Contract #23—Police Uniforms and Equipment to Universal Uniform Sales Co., Inc.

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WHEREAS, the Township of Randolph (“Township”) on behalf of the Morris County Cooperative Pricing Council (“MCCPC”) sought bids for Contract #23 (Police Uniforms and Equipment); and

WHEREAS, bids had been advertised and received on October 5, 2018, in accordance with Local Public Contracts Law; and

WHEREAS, two (2) bids were received; and

WHEREAS, Contract #23 is awarded to the lowest responsive and responsible bidder per category; and

WHEREAS, Universal Uniform Sales Company, Inc. in Morristown, New Jersey, is the lowest responsive and responsible bidder in all categories for the items and prices shown on the attached Notification of Award for a one-year term.

NOW, THEREFORE, BE IT RESOLVED by the Township Council, Township of Randolph, County of Morris, State of New Jersey, that the Township Council on behalf of the MCCPC hereby authorizes the award of Contract #23 (Police Uniforms and Equipment) to Universal Uniform Sales Company, Inc. as noted above and on the attached Notification of Award for the term January 1, 2019 - December 31, 2019.

16. Requesting the Approval of Insertion of Items of Revenue and Appropriations into the 2018 Budget per NJSA 40A:4-87—Drunk Driving Enforcement Fund Grant—$9,161.93

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WHEREAS, NJSA 40A:4-87 provides that the Director of the Division of Local Government Services may approve the insertion of any special item of revenue in the budget of any county or municipality when such item has been made available by law and the amount was not determined at the time of the adoption of the budget; and

WHEREAS, the Director may also approve the insertion of an item of appropriation for an equal amount.

NOW, THEREFORE, BE IT RESOLVED, that the Council of the Township of Randolph, in the County of Morris, New Jersey, hereby requests the Director of the Division of Local Government Services to approve the insertion of an item of revenue in the budget of the year 2018 in the sum of $9,161.93, which is now available from the FY 2018 Drunk Driving Enforcement Fund Grant in the amount of $9,161.93.

BE IT FURTHER RESOLVED, that the like sum of $9,161.93 is hereby appropriated in the 2018 budget under the caption Drunk Driving Enforcement Fund Grant 2018; and

BE IT FURTHER RESOLVED, that the above is the result of funds from the State of New Jersey’s Division of Motor Vehicle’s 2018 Drunk Driving Enforcement Fund Grant in the amount of $9,161.93.

17. Requesting the Approval of Insertion of Items of Revenue and Appropriations into the 2018 Budget per NJSA 40A:4-87 US DOJ Bulletproof Vest Partnership Grant—$11,505.00

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WHEREAS, NJSA 40A:4-87 provides that the Director of the Division of Local Government Services may approve the insertion of any special item of revenue in the budget of any county or municipality when such item has been made available by law and the amount was not determined at the time of the adoption of the budget; and

WHEREAS, the Director may also approve the insertion of an item of appropriation for an equal amount;

NOW, THEREFORE, BE IT RESOLVED, that the Council of the Township of Randolph, in the County of Morris, New Jersey, hereby requests the Director of the Division of Local Government Services to approve the insertion of an item of revenue in the budget of the year 2018 in the sum of $11,505.00, which is now available from the FY 2018 US Department of Justice Bulletproof Vest Partnership Grant; and

BE IT FURTHER RESOLVED, that the like sum of $11,505.00 is hereby appropriated under the caption 2018 US Department of Justice Bulletproof Vest Partnership Grant; and

BE IT FURTHUR RESOLVED, that the sum of $11,505.00 representing the amount required for the municipality’s share of the aforementioned undertaking or improvement, as it appears in the capital fund’s Ordinance #06-18 Purchase Soft Body Armor and Ordinance #08-17 Purchase Soft Body Armor, is hereby appropriated as the town match for said purpose; and

BE IT FURTHER RESOLVED, that the above is the result of a federal grant of $11,505.00 from the US Department of Justice Bulletproof Vest Partnership Act Grant.

18. Authorizing the Settlement of Certain Residential and Commercial Tax Appeals, Block 42, Lot 5, 792 Route 10—Gref-Skylands I, LLC—2017: $10,485,500 & 2018: $10,000,000

R-316-18

WHEREAS, appeals of the real property tax assessments of the following property have been filed in the Tax Court of New Jersey:

; and

WHEREAS, the property owners and the Township have agreed to a settlement for the pending appeals; and

WHEREAS, the property owners have agreed to waive pre-judgment interest due on any refunds payable as a result of the proposed settlement provided that the refund is made within sixty (60) days of the date of entry of Judgment by the Tax Court; and

WHEREAS, the settlement of this matter, as set forth herein, is in the best interest of the Township of Randolph and is recommended by the Township Tax Expert and should, therefore, be settled pursuant to the terms set forth herein.

NOW, THEREFORE, BE IT RESOLVED, by the Township Council of the Township of Randolph, in the County of Morris, State of New Jersey, as follows:

1. The settlement of the following tax appeals filed at the Tax Court of New Jersey is hereby authorized as follows:

2. Upon receipt of the Tax Court Judgment, the Township Tax Collector is hereby authorized to refund the amount due and to be paid within sixty days of the issuance of the Judgment by the Tax Court of New Jersey.

3. This resolution shall take effect immediately or as otherwise provided by law.

19. Authorizing the Purchase of a New Fire Service Apparatus, the ID03 Ford F-550, 4-Door Single Axle 12’ Non-Walk-In Rescue from Emergency Vehicle Inc.—$267,484.00

R-317-18

WHEREAS, the Township of Randolph may, as a contracting unit, without advertising for bids, purchase any materials, supplies or equipment through the use of a nationally-recognized and accepted cooperative purchasing agreement that has been developed utilizing a competitive bidding process by another contracting unit within the State of New Jersey, or within any other state; and

WHEREAS, the Council has, by separate resolution, authorized the Township to enter into a Cooperative Purchasing Agreement with the Houston-Galveston Area Council (“H-GAC”) for the purchase of fire service apparatus; and

WHEREAS, the Township’s Purchasing Agent has reviewed the bidding process of the H-GAC with regard to the purchase of a new fire service apparatus and determined that H-GAC has met the requirements of using a fair and open process and that the use of the H-GAC will result in cost savings, after all factors have been considered; and

WHEREAS, a Notice of Intent to Award Contract under a National Cooperative Purchasing Agreement was published on October 22, 2018 in The Morris County Daily Record and posted on the Township’s website; and

WHEREAS, Emergency Vehicle Inc.’s ID03 Ford F-550 4-door single axle 12’ non-walk-in rescue meets the requirements of the Fire Department; and

WHEREAS, the Township Council authorizes the purchase of Emergency Vehicle Inc.’s ID03 Ford F-550 4-door single axle 12’ non-walk-in rescue through the H-GAC for the total contract award price of $267,484 which includes the price of a performance bond ($2,978), NJ Delivery of Apparatus ($3,420) and pre-delivery service ($992); and

WHEREAS, the Finance Officer has certified to the availability of funds for this project from account 04-215-55-995-302.

NOW, THEREFORE BE IT RESOLVED, by the Township Council, Township of Randolph, County of Morris, State of New Jersey, as follows:

1. The purchase of Emergency Vehicle Inc.’s ID03 Ford F-550 4-door single axle 12’ non-walk-in rescue through the Houston-Galveston Area Council for the contract award amount of $267,484 in accordance with and pursuant to H-GAC contract FS12-17 dated December 1, 2017 through November 30, 2019 is authorized.
2. The Mayor and Township Clerk are authorized to execute any and all documents, including H-GAC agency information documentation, necessary for the purchase of Emergency Vehicle Inc.’s ID03 Ford F-550 4-door single axle 12’ non-walk-in rescue.
3. This Resolution shall take effect immediately.

CERTIFICATION OF AVAILABILITY OF FUNDS

Dated: November 1, 2018

As required by N.J.S.A. 40A:4-57, N.J.A.C. 5:30-14.5, and any other applicable requirement, I, Darren Maloney, Director of Finance for the Township of Randolph, have ascertained that funds will be available in the General Capital Account, Ordinance #12-18, New Fire Engine to award a contract to Emergency Vehicle Inc. to supply a new fire apparatus.

Darren Maloney
Chief Financial Officer
Budget Accounts: 04-215-55-995-302 (not to exceed $267,484)

20. Release Portion of Escrow Funds from 17 Red Barn Lane, Block 148, Lot 27 to Gary Cohen—$597.00

R-318-18

WHEREAS, the Planning and Zoning Department received escrow funds from Gary Cohen, 17 Red Barn Lane, Block 148 Lot 27, and in the amount of $1,000.00; and

WHEREAS, the project has been completed and closed out and there are no outstanding payments due.

NOW, THEREFORE, BE IT RESOLVED by the Mayor and Council of the Township of Randolph, County of Morris, State of New Jersey that it is recommended by Darren Carney, Planning and Zoning Administrator the remaining escrow funds in the amount of $597.00 be refunded to Gary Cohen, 17 Red Barn Lane, Randolph, NJ 07869.

Darren Carney, Planning & Zoning Administrator

21. Refund Cash Road Opening Bond for 126 Shady Lane, Block 221, Lot 20 for the Purpose of Connecting to the Township Catch Basin to TNJ Landscaping—$500.00

R-319-18

WHEREAS, the Engineering Department has received a request from TNJ Landscaping for the release of a $500.00 cash road opening bond posted for the purpose of connecting to the Township catch basin at 126 Shady Lane, Randolph, NJ 07869 (BL 221/L 20); and

WHEREAS, the Road Opening Bond consisted of a $500.00 cash bond, which was received and deposited with the Finance Department on June 4, 2018; and

WHEREAS, the applicant was required to post this cash bond to guarantee the connection to the Township catch basin at 126 Shady Lane, Randolph, NJ 07869, within the Township Right of Way; and

WHEREAS, the Engineering Department has inspected the road opening work and found it to be acceptable.

NOW THEREFORE, BE IT RESOLVED by the Mayor and Council of the Township of Randolph, County of Morris, State of New Jersey that it is recommended by Raffaele Carchia, Engineering Administrator that the cash road opening bond in the amount of $500.00 be refunded to TNJ Landscaping at 47 Carrell Road, Randolph, NJ 07869.

22. Awarding a Contract for 2019 Janitorial Services for the Period of January 1, 2019 through December 31, 2019 to Best Cleaning Building Service, Inc.—$58,800.00

R-320-18

WHEREAS, the Township of Randolph advertised for the 2019 Janitorial Services project in accordance with Local Public Contracts Law and received bids on October 18, 2018; and

WHEREAS, 8 bids were received; and

WHEREAS, bids were received from the following in the order listed and for the bid prices shown:

Divine Professional Cleaning Services, Inc., Bronx, NY—Base Bid: $52,650.00;
Cleaning of Windows Glass Outside: $0.95/sq. ft.;
Stripping & Waxing of Floors: $2.10/sq. ft.;
Thorough carpet cleaning: $1.15/sq. ft.;

Quality Facility Solutions dba Quality Floorshine, Brooklyn, NY—Base Bid: $73,092.35;
Cleaning of Windows Glass Outside: $1.50/sq. ft.;
Stripping & Waxing of Floors: $0.28/sq. ft.;
Thorough carpet cleaning: $0.14/sq. ft.;

Tropical Cleaning Services LLC, Kearny, NJ—Base Bid: $39,883.00;
Cleaning of Windows Glass Outside: $0.72/sq. ft.;
Stripping & Waxing of Floors: $0.50/sq. ft.;
Thorough carpet cleaning: $0.35/sq. ft.;

Maverick Building Services, Rutherford, NJ—Base Bid: $59,358.24;
Cleaning of Windows Glass Outside: $25/hour;
Stripping & Waxing of Floors: $0.30/sq. ft.;
Thorough carpet cleaning: $0.25/sq. ft.;

Urucorp Maintenance & Contractors Inc., Wharton, NJ—Base Bid: $79,380.00;
Cleaning of Windows Glass Outside: $1.50/sq. ft.;
Stripping & Waxing of Floors: $0.50/sq. ft.;
Thorough carpet cleaning: $0.35/sq. ft.;

Best Cleaning Building Service Inc., Ridgefield, NJ—Base Bid: $58,800.00;
Cleaning of Windows Glass Outside: $0.50/sq. ft.;
Stripping & Waxing of Floors: $0.20/sq. ft.;
Thorough carpet cleaning: $0.12/sq. ft.;

Ocean Clean, Cedar Grove, NJ—Base Bid: $62,995.00;
Cleaning of Windows Glass Outside: $5.00/sq. ft.;
Stripping & Waxing of Floors: $0.50/sq. ft.;
Thorough carpet cleaning: $0.40/sq. ft.;

Integrity Facility Service, Inc., Dumont, NJ—Base Bid: $47,440.00;
Cleaning of Windows Glass Outside: $10.00 each;
Stripping & Waxing of Floors: $0.65/sq. ft.;
Thorough carpet cleaning: $0.54/sq. ft.; and

WHEREAS, the apparent low bidder, Tropical Cleaning Services LLC, indicated no addenda were issued on the mandatory Acknowledgement of Revisions and Notices form but an addendum was, in fact, issued thus making this a mandatory, non-waivable, non-curable defect; and

WHEREAS, Tropical Cleaning Services LLC also was not listed as a bidder of record either through the New Jersey Purchasing Group Online Bid System or through the Township’s bidders’ list as required by the bid specifications in order to receive addenda and bid on this contract; and

WHEREAS, the apparent second low bidder, Integrity Facility Service, Inc., provided a Bid Bond and a Consent of Surety that were not signed by their Surety Company, thus making these mandatory non-waivable, non-curable defects; and

WHEREAS, the third apparent low bidder, Divine Professional Cleaning Services, Inc., provided a bid bond that was not signed by the Principal, thus making this a mandatory non-waivable, non-curable defect; and

WHEREAS, Divine Professional Cleaning Services, Inc. also indicated no addenda were issued on the mandatory Acknowledgement of Revisions and Notices form but an addendum was, in fact, issued thus making this a mandatory, non-waivable, non-curable defect; and

WHEREAS, the Buildings & Grounds Supervisor and the Purchasing Agent recommend the award of the contract to Best Cleaning Building Service Inc. as the lowest responsive, responsible bidder; and

WHEREAS, the Township of Randolph desires to award a contract for the 2019 Janitorial Services to Best Cleaning Building Service Inc. of Ridgefield, NJ in the amount of $58,800.00 for the period of January 1, 2019 through December 31, 2019 with the option to extend the contract for an additional year for the same bid price if the services are being performed in an effective and efficient manner and funds are appropriated in the subsequent year’s budget; and

WHEREAS, the Finance Officer has certified to the availability of funds for this project from 01-201-26-310-306 pending approval of the 2019 budget.

NOW, THEREFORE BE IT RESOLVED, by the Township Council, Township of Randolph, County of Morris, State of New Jersey, that a contract be awarded to Best Cleaning Building Service Inc. of Ridgefield, NJ for the 2019 Janitorial Services project for the price of $58,800.00 per their bid proposal for the period of January 1, 2019 through December 31, 2019 with the option to extend the contract for an additional year for the same bid price if the services are being performed in an effective and efficient manner and funds are appropriated in the subsequent year’s budget.

CERTIFICATION OF AVAILABILITY OF FUNDS

Dated: November 1, 2018

As required by N.J.S.A. 40A:4-57, N.J.A.C. 5:30-14.5, and any other applicable requirement, I, Darren Maloney, Director of Finance for the Township of Randolph, have ascertained that funds will be available in the 2019 Budget (pending adoption, Building and Grounds, O&E to award a contract to Best Cleaning Building Service for janitorial services, per its response to a township bid solicitation.

Darren Maloney
Chief Financial Officer
Budget Accounts: 01-201-26-310-306 2019 (pending adoption) (not to exceed $58,800)

23. Authorizing MCCPC Contract #5—Paving Materials to Tilcon New York, Inc.

R-321-18

WHEREAS, the Township of Randolph (“Township”) on behalf of the Morris County Cooperative Pricing Council (“MCCPC”) sought bids for Contract #5 (Paving Materials); and

WHEREAS, bids had been advertised and received on October 4, 2018, in accordance with Local Public Contracts Law; and

WHEREAS, two (2) bids were received; and

WHEREAS, Contract #5 is awarded to the lowest responsive and responsible bidder by category for the North and South regions; and

WHEREAS, Tilcon New York, Inc. in Parsippany, New Jersey, was the lowest responsive and responsible bidder for all categories in both regions in Contract #5 for the items and prices shown on the attached Notification of Award for a one-year term.

NOW, THEREFORE, BE IT RESOLVED by the Township Council, Township of Randolph, County of Morris, State of New Jersey, that the Township Council on behalf of the MCCPC hereby authorizes the award of Contract #5 (Paving Materials) to Tilcon New York, Inc. as noted above and on the attached Notification of Award for the term January 1, 2019 - December 31, 2019.

24. Authorizing the Rejection from Several Bidders and the Award to Eastern Concrete Materials, Inc. and Tomco Construction Inc., for MCCPC Contract #9—Crushed Stone, Gravel, and Sand

R-322-18

WHEREAS, the Township of Randolph (“Township”) on behalf of the Morris County Cooperative Pricing Council (“MCCPC”) sought bids for Contract #9 (Crushed Stone, Gravel and Sand); and

WHEREAS, bids had been advertised and received on October 4, 2018, in accordance with Local Public Contracts Law; and

WHEREAS, four (4) bids were received; and

WHEREAS, Contract #9 is awarded to the lowest responsive and responsible bidder per sub-category in each category; and

WHEREAS, the bid specifications state that bidders are to bid on all items within the sub-category for which they are bidding, however if an item is not bid on by all bidders, that item would be eliminated and the remaining items will be used to determine the lowest responsive and responsible bidder; and

WHEREAS, there are four separate items in Sub-Category C in Categories I and II; and

WHEREAS, the three bidders (Tomco Construction, Tilcon New York and Stavola Construction) who bid on that sub-category each bid on different items thereby eliminating all four items from a possible award, therefore Sub-Category C in Categories I and II will not be awarded; and

WHEREAS, there were no bids for Sub-Categories B and D in Category II; and

WHEREAS, Eastern Concrete Materials, Inc. in Saddle Brook, New Jersey, is the lowest responsive and responsible bidder for Sub-Category A in Categories I and II for the items and prices shown on the attached Notification of Award for a one-year term; and

WHEREAS, Tomco Construction, Inc. in Mt. Arlington, New Jersey, is the lowest responsive and responsible bidder for Sub-Categories B and D in Category I for the items and prices shown on the attached Notification of Award for a one-year term.

NOW, THEREFORE, BE IT RESOLVED by the Township Council, Township of Randolph, County of Morris, State of New Jersey, that the Township Council on behalf of the MCCPC hereby authorizes the rejection of, and hereby rejects, the bids submitted by Tomco Construction, Tilcon New York and Stavola Construction for Sub-Category C in Categories I and II.

BE IT FURTHER RESOLVED that the Township Council hereby authorizes the award of Contract #9 (Crushed Stone, Gravel and Sand) to Eastern Concrete Materials, Inc. and to Tomco Construction, Inc. as noted above and on the attached Notification of Award for the term January 1, 2019 - December 31, 2019.

25. Authorizing the Award of MCCPC Contract #27—Traffic Paint to Ricciardi Brothers, Inc.

R-323-18

WHEREAS, the Township of Randolph (“Township”) on behalf of the Morris County Cooperative Pricing Council (“MCCPC”) sought bids for Contract #27 (Traffic Paint); and

WHEREAS, bids had been advertised and received on October 5, 2018, in accordance with Local Public Contracts Law; and

WHEREAS, three (3) bids were received; and

WHEREAS, Contract #27 is awarded to the lowest responsive and responsible bidder based on the lowest aggregate total of all items; and

WHEREAS, Ricciardi Brothers, Inc. in Maplewood, New Jersey, is the lowest responsive and responsible bidder for the items and prices shown on the attached Notification of Award for a one-year term.

NOW, THEREFORE, BE IT RESOLVED by the Township Council, Township of Randolph, County of Morris, State of New Jersey, that the Township Council on behalf of the MCCPC hereby authorizes the award of Contract #27 (Traffic Paint) to Ricciardi Brothers, Inc. as noted above and on the attached Notification of Award for the term January 1, 2019 - December 31, 2019.

26. Authorizing the Award of MCCPC Contract #41—Purchase of Communications Equipment—Radios

R-324-18

WHEREAS, the Township of Randolph (“Township”) on behalf of the Morris County Cooperative Pricing Council (“MCCPC”) sought bids for Contract #41 (Purchase of Communications Equipment—Radios); and

WHEREAS, bids had been advertised and received on October 5, 2018, in accordance with Local Public Contracts Law; and

WHEREAS, seven (7) bids were received; and

WHEREAS, Contract #41 is awarded by line item based on the highest percentage discount offered; and

WHEREAS, there was a tie bid for Item #7 between Spectrum Communications and Atlantic Communications and, as stated in the bid specifications, a name drawing was held to determine the award for that item; and

WHEREAS, Atlantic Communications in Lake Hopatcong, New Jersey, Triangle Communications in Scotch Plains, New Jersey, Spectrum Communications in Kenvil, New Jersey, Northeast Communications in Wharton, New Jersey, and Communications Specialists in East Brunswick, New Jersey, were the responsive and responsible bidders offering the highest percentage discounts for each item as shown on the attached Notification of Award for a one-year term.

NOW, THEREFORE, BE IT RESOLVED by the Township Council, Township of Randolph, County of Morris, State of New Jersey, that the Township Council on behalf of the MCCPC hereby authorizes the award of Contract #41 (Purchase of Communications Equipment—Radios) to Atlantic Communications, Triangle Communications, Spectrum Communications, Northeast Communications and Communications Specialists as noted on the attached Notification of Award for the term January 1, 2019 - December 31, 2019.

27. Authorizing the Cancellation of Certain Accounts Payable—$13,316.68

R-325-18

WHEREAS, there exists certain accounts payable on the books of the Township’s General Funds; and

WHEREAS, the contracts creating these accounts payable have been finalized and should be canceled.

NOW, THEREFORE, BE IT RESOLVED, by the Township Council, Township of Randolph, County of Morris, State of New Jersey, that the Finance Director is instructed to cancel the following accounts payable in the amount of $13,316.68.

28. Council Meeting Dates for 2019

R-326-18

WHEREAS, N.J.S.A. 10:4-6 et seq., known as the “Open Public Meetings Act” requires that all public bodies of the State of New Jersey provide adequate notice to the public of its intended meetings.

NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND COUNCIL OF THE TOWNSHIP OF RANDOLPH, MORRIS COUNTY, NEW JERSEY, AS FOLLOWS:

1. The regular meetings of the Township Council for the Township of Randolph to discuss or act upon public business during the calendar year 2019 will be held on Thursdays on the dates listed below. Regular meetings and work session meetings are scheduled to begin at 7:00 p.m. prevailing time. The public is invited to attend work sessions, but there is no public participation except at the beginning of the meeting during the “Open to the Public” portion of the agenda. Final action may or may not be taken at all scheduled meetings which are held at the Randolph Township Municipal Building, 502 Millbrook Avenue, Randolph, New Jersey, on the following dates:

2. This Resolution shall, within seven days of its adoption, be emailed to the Randolph Reporter, the official newspaper designated by the Randolph Township Council, and to the Daily Record.

3. A certified copy of this said Resolution shall also be maintained throughout the year 2019 on the bulletin board located immediately adjacent to the Municipal Clerk’s Office in the main hallway of the Municipal Building.

4. A certified copy of this said Resolution shall be mailed to any person requesting notices of meetings of the Township Council pursuant to N.J.S.A. 10:4-19 and whoever has paid the required fee for such notice.

29. Raffle License, On-Premise 50/50, RHS Choir and Theater Booster Association, Randolph High School, 511 Millbrook Avenue, Randolph, February 8, 2019, 5:00 p.m. - 10:00 p.m.

30. Raffle License, Tricky Tray, RHS Choir and Theater Booster Association, Randolph High School, 511 Millbrook Avenue, Randolph, February 8, 2019, 5:00 p.m. - 10:00 p.m.

Councilman Guadagno made a motion to approve the Combined Action Resolutions. Councilwoman Carey seconded the motion, and the following roll call vote was taken:

AYES:
Councilwoman Carey
Councilman Guadagno
Councilman Napoliello
Councilman Tkacs
Councilwoman Veech
Deputy Mayor Loveys
Mayor Forstenhausler

NAYS: None

G. UPCOMING EVENTS

1. Grand Opening/Ribbon Cutting Ceremony: Gemini Hair Studio, 1206 Sussex Turnpike, on Saturday, November 3rd, from 12:00 p.m. - 3:00 p.m., with Ribbon Cutting at 12:00 p.m.
2. Veterans Day Ceremony at the VFW on Calais Road, Sunday, November 11th at 11:00 a.m.
3. Randolph Area Chamber of Commerce Monthly Networking Luncheon on Thursday, November 15th, at LaStrada Restaurant, from 11:45 a.m. - 1:15 p.m.
4. Randolph Business After Hours Free Quarterly Networking Event, November 29th at Primrose School, from 5:30 p.m. - 7:30 p.m.
5. Holiday Tree Lighting, Saturday, December 1st at 6:45 p.m. at the Randolph Community Center, 30 Calais Road
6. Menorah Lighting, Randolph Community Center, 30 Calais Road, on Wednesday, December 5th from 5:30 p.m. - 8:00 p.m.
7. Senior Holiday Luncheon, Randolph Community Center, on Tuesday, December 11th from 12:00 p.m. - 2:30 p.m.
8. Recreation Volunteer Awards, Randolph Community Center, on Tuesday, December 11th at 6:30 p.m.; RSVP to .(JavaScript must be enabled to view this e-mail address)
9. Employee Appreciation Breakfast, Wednesday, December 12th, in the Municipal Building Lobby at 9:00 a.m.
10. 2019 Reorganization Meeting, Thursday, January 3rd, at the Municipal Building; light dinner served at 6:00 p.m. followed by reorganization meeting at 7:00 p.m.

H. DISCUSSION ITEMS

1. Manager/Clerk Evaluation Process and Dates—Deputy Mayor Loveys

Mayor Forstenhausler explained that Deputy Mayor Loveys agreed to facilitate the process.

Deputy Mayor Loveys explained that the performance evaluations consist of several different factors; each factor is rated on a scale of 1-5. He will distribute the evaluations to the Council November 8th or 9th via email; Council members should return the completed evaluations to him by November 26th. Deputy Mayor Loveys will compile the results, and distribute to the Council the beginning of the week prior to the December 6th meeting. The Executive Session of the December 6th Council meeting will include the review of the evaluations with Manager Mountain and Donna Luciani. He asked that both submit their self evaluations for 2018 and their goals for 2019. Deputy Mayor Loveys will forward the self evaluations and goals to the Council at the same time he forwards the compilation of the performance evaluations. He explained that there will be blank copies available for the public to view.

I. OPEN TO THE PUBLIC

Judith Stewart of 114 Everdale Road stated that the public was not given a copy of the blank performance evaluation with enough time to bring their concerns to the Council prior to the start of the evaluation process. She asked that in the future, it be provided to the public earlier.

Mrs. Stewart also stated that she was pleased that the League of Women Voters held public information sessions for the candidates for the Board of Elections and the Township Council.

Seeing no one from the public, the public portion was closed.

J. COUNCIL COMMENTS

Councilman Guadagno reported that the Jersey City Water & Sewer issue was settled today in the courts; he had not yet read through it, but he understood that it was favorable. Manager Mountain added that he spoke with Attorney Buzak, and he will present the information at the next Council meeting; Attorney Buzak provided the Manager with a summary which he will forward to the Council.

Councilman Tkacs reported that he and Manager Mountain attended the unity meeting at Temple Shalom in Succasunna; it was very nice, with the rabbi and the ministers from a couple local churches leading the service.

Councilwoman Carey attended the MAC met last week; upcoming events include a suicide prevention program on November 13th at 7:30 p.m. at Resurrection Parish. She also reported that the police department was hosting another “Coffee with a Cop” program on November 14th at A&B Bagel on Sussex Turnpike between 8am and 10 am. The police department is also hosting Movie Night at Randolph High School on December 7th featuring the movie “Elf.” Councilwoman Carey also reported that MAC has invited Matt Bellace back for a program, but a date has not yet been chosen.

Deputy Mayor Loveys reported that he and Mayor Forstenhausler attended two solidarity and remembrance services; one at Adath Shalom in Parsippany and one at the Mount Freedom Jewish Center. They were very moving ceremonies. Mayor Forstenhausler added that he spoke at both ceremonies. He also added that the police department immediately took action after the incident in Pittsburgh.

Mayor Forstenhausler reminded everyone about the significant fire in Dover; one of the Randolph fire engines went down to the river and pumped water from the river. There were no fatalities, and only one minor injury to a police officer. The response to the fire by the first responders was excellent; the Mayor offered his thoughts and prayers to the displaced families.

K. EXECUTIVE SESSION

WHEREAS, Section 8 of the Open Public Meetings Act, Chapter 231, P.L. 1975 (N.J.S.A. 10:4-12) permits the exclusion of the public from a meeting under certain circumstances; and

WHEREAS, this public body is of the opinion that such circumstances presently exist.

NOW, THEREFORE, BE IT RESOLVED by the Mayor and Council of the Township of Randolph, in the County of Morris, and State of New Jersey, as follows:

1. The public shall be excluded from the Executive portion of the meeting.

2. The general nature of the subject matter to be discussed is as follows:

Property Acquisition

3. As nearly as now can be ascertained, the matter or matters to be discussed at this time will be disclosed to the public at such time and under such circumstances as are prescribed by law.

4. At the conclusion of the Executive Session, the Council may or may not reconvene in public session for the purpose of taking formal action.

Councilman Napoliello made a motion to move into Executive Session at 8:50 p.m. Councilman Guadagno seconded the motion, and the following roll call vote was taken:

AYES:
Councilwoman Carey
Councilman Guadagno
Councilman Napoliello
Councilman Tkacs
Councilwoman Veech
Deputy Mayor Loveys
Mayor Forstenhausler

NAYS: None

Councilwoman Veech made a motion to close the Executive Session at 9:20 p.m. Councilman Guadagno seconded the motion, and the following roll call vote was taken:

AYES:
Councilwoman Carey
Councilman Guadagno
Councilman Napoliello
Councilman Tkacs
Councilwoman Veech
Deputy Mayor Loveys
Mayor Forstenhausler

NAYS: None

L. ADJOURNMENT

Councilwoman Veech made a motion to adjourn the meeting at 9:20 p.m. Councilwoman Carey seconded the motion, and the following roll call vote was taken:

AYES:
Councilwoman Carey
Councilman Guadagno
Councilman Napoliello
Councilman Tkacs
Councilwoman Veech
Deputy Mayor Loveys
Mayor Forstenhausler

NAYS: None