All meeting minutes posted on the township website are unofficial minutes. Official copies of minutes may be obtained from the township clerk.

Minutes: November 21, 2019

A. OPENING OF REGULAR MEETING

1. Call to Order

A regular meeting of the Randolph Township Council was called to order at 5:30 p.m. by Mayor Loveys. This meeting is held pursuant to the New Jersey Open Public Meetings Act. Adequate notice of the meeting has been provided by posting written notice of the time, date, location, and to the extent known, the agenda of the meeting in Randolph Township. This notice was posted on the bulletin board within Town Hall, it was filed with the Township Clerk, and it was provided to those persons or entities requesting notification. Notice was also provided to the Randolph Reporter and the Morris County Daily Record on November 29, 2018 by emailing them the annual resolution adopted by the Council on November 1, 2018. The annual resolution, which included this meeting date, was advertised in the Randolph Reporter, the official newspaper of the Township of Randolph, and the Daily Record on December 6, 2018. The time change for this meeting was emailed to the Daily Record on November 15, 2019 and published in the Daily Record on November 18, 2019. The time change for this meeting was also posted on the Township website on November 15, 2019.

2. Roll Call

PRESENT:
Councilman Forstenhausler
Councilman Nisivoccia (via phone)
Councilwoman Potter
Councilman Tkacs
Councilwoman Veech
Deputy Mayor Carey
Mayor Loveys

Also present: Township Manager Mountain and Attorney Keli Gallo, via phone, from the Buzak Law Group

3. Pledge of Allegiance

Mayor Loveys led the Pledge of Allegiance.

B. OPEN TO THE PUBLIC

Cosmo Esposito of 84 Roseville Road in Byram Township explained that he and the other students present were attending to fulfill a requirement by his AP Government Politics professor at CCM.

Sam Twilly of 6 Green Hills Road in Long Valley explained that he was attending for his Journalism class at CCM to get an idea of how Council meetings work and how to report on them.

Seeing no one further from the public, the public portion was closed.

C. MANAGER’S REPORT

Manager Mountain reported the following:

• Moody’s Issued Comment—the rating agency Moodys issued their annual comment letter on the township’s financial position. The letter was overwhelmingly favorable and reaffirmed the township’s AAA rating. The letter cited a number of factors for the agency’s position including the township’s very strong financial position including its healthy fund balance, small debt burden and moderate pension liability; balanced tax base and strong economy; and sound institutional framework. The AAA rating is critical for when the township must issue bonds or notes as it is the primary reason money can be borrowed at such low interest rates. It is also great to have an independent agency recognize the township financial management practices in such a positive light.
• Communication Tower—Gaelic Communications and AT&T have submitted the building permits for new municipal building communication tower and antenna installation; it is anticipated the permits will be approved in early December. Gaelic Communications advised that they hope to break ground on the project no later than spring 2020. Gaelic Communications will be responsible for the transfer of all township communication infrastructure from the old tower to the new tower as well as the removal of the old tower.
• NJDOT Conference Call—he and Mayor Loveys will be participating in a follow-up conference call with the NJDOT on the status of improvements to Route 10 intersections in the township. As previously discussed, the NJDOT has committed to a number of short term initiatives as well as to establishing a timetable for some of the more significant improvements the township has been seeking for over a decade. He and the Mayor hope to receive status updates during the conference call.
• Holiday Decorations—Verizon has approved the township’s application for the installation of seasonal holiday decorations on utility poles in Mount Freedom. He and John Herold met with JCP&L last week to review the installation of the power outlets on the 15 poles targeted for the initial roll-out of the program; they will be installing them in the next two weeks. JCP&L has also agreed to install the brackets for the decorations. John Herold is coordinating the purchase of the decorations. He advised that several community groups and individuals have already purchased decorations; the township is purchasing two and the library is purchasing one. The DPW will install the decorations in early December once JCP&L has completed its work.

D. COMBINED ACTION RESOLUTIONS

Item #7, Dawson Brook reimbursement agreement—Councilman Tkacs asked if the township credits them a certain amount for them to clear their streets; Manager Mountain explained that at the end of the season they submit a bill to the township for the work that has been done. The formulas in the agreement establish the unit cost for the work.

Item #13, the MAC grant—Deputy Mayor Carey asked for clarification. Manager Mountain explained that if the MAC does not spend all of the grant, the money lapses; they used most of the grant.

Item #19, Authorizing appropriation transfer—Councilwoman Veech asked what the O&E abbreviation meant; Manager Mountain replied Operating & Expenditure.

1. R-311-19 Cancellation of Outstanding Checks from the General Account—$400.63
2. R-312-19 Authorizing the Release of Monies ($62,100.00) Representing a Performance Bond Submitted by Innovative Municipal Products, Inc. for the November 1, 2018 through October 31, 2019 DPW Winter Chemicals Contract
3. R-313-19 Awarding a Contract for Brookside Road Paving Project to Fitzpatrick Contractors—$339,690.50

CERTIFICATION OF AVAILABILITY OF FUNDS

Dated: November 21, 2019

As required by N.J.S.A. 40A:4-57, N.J.A.C. 5:30-14.5, and any other applicable requirement, I, Darren Maloney, Director of Finance for the Township of Randolph, have ascertained that funds will be available in the General Capital Fund, Ordinance #13-19, Brookside Road Improvements, to award a contract to Mike Fitzpatrick Contractors to pave Brookside Road, per its proposal submitted to the Township in response to a bid solicitation.

Darren Maloney
Chief Financial Officer
Budget Account: 04-215-56-000-300 (not to exceed $339,690.50)

4. R-314-19 Authorizing Contracts with an Additional Approved Vendor Under the Educational Services Commission of New Jersey Cooperative Pricing System (ESCNJ) Pursuant to N.J.S.A. 40A:11-11(5)
5. R-315-19 Authorizing the Award of a Professional Services Agreement to Harbor Consultants, Inc. for the Preparation of a Set of Design and Architectural Standards as an Element of the Master Plan

CERTIFICATION OF AVAILABILITY OF FUNDS

Dated: November 21, 2019

As required by N.J.S.A. 40A:4-57, N.J.A.C. 5:30-14.5, and any other applicable requirement, I, Darren Maloney, Director of Finance for the Township of Randolph, have ascertained that funds will be available in the 2019 General Budget, Planning and Zoning O&E, to award a contract to Harbor Consultants to revise the Township’s master plan, per its proposal submitted to the Township.

Darren Maloney
Chief Financial Officer
Budget Accounts: 01-201-47-910-300 (not to exceed $15,000)
01-201-21-180-302 (not to exceed $8,300)

6. R-316-19 Authorizing Change Order #2 ($4,250.00) to CFM Construction, Inc. for the Knights Bridge Pump Station Improvements—Rebid Project Bringing the New Contract Total to $652,752.90

CERTIFICATION OF AVAILABILITY OF FUNDS

Dated: November 21, 2019

As required by N.J.S.A. 40A:4-57, N.J.A.C. 5:30-14.5, and any other applicable requirement, I, Darren Maloney, Director of Finance for the Township of Randolph, have ascertained that funds will be available in the Sewer Capital Fund, Ordinance #03-16, Knights Bridge Pump Station Improvements, to award a change order contract to CFM Construction to improve the Knight’s Bridge Pump Station, per its proposal submitted to the Township.

Darren Maloney
Chief Financial Officer
Budget Accounts: 08-215-55-913-300 (not to exceed $4,250)

7. R-317-19 Authorizing the Mayor to Sign Municipal Reimbursement Agreement Between Randolph Township and Dawson Brook Condominium Association, Inc., c/o Integra Management Corp.
8. R-318-19 Authorizing the Award of MCCPC Contract 19 (Concrete Blocks and Granite Curb Blocks) to Continental Hardware and Extech Building Materials
9. R-319-19 Authorizing the Award to Garden State Highway Products, Inc. and ATD Highway Products, LLC and a Rejection of Custom Products Corporation for MCCPC Contract 28, Category G (Traffic Sign Materials)
10. R-320-19 Authorizing the Award and Rejection to Various Companies for MCCPC Contract 11 (Motor Oils and Miscellaneous Lubricants)
11. R-321-19 Authorizing the Award to Lubenet, LLC and Rejection of BWE, LLC of MCCPC Contract 8 (Anti-Freeze)
12. R-322-19 Authorizing the Award of MCCPC Contract 24 (Bagged Cement and Poured Concrete) to Continental Hardware and County Concrete Corporation
13. R-323-19 Authorizing the Cancellation of Certain Grants: 2018 Municipal Alliance Program—$1,168.02 and 2018 Drive Sober Grant—Year End $440.00
14. R-324-19 Refund Duplicate Tax Payment for 4th Quarter of 2019 on Block 101, Lot 22.01, 6 Albert Ct. to Elaine E. and Wayne T. Mellon—$8,451.92
15. R-325-19 Authorizing a Refund of Tax Sale Certificate #2044 for Block 119, Lot 109.24, 24 Spruce Tree Lane to EBIEMINJ, LLC
16. R-326-19 Authorizing Refund of Tax Sale Certificate #19-12 for Block 13, Lot 51.05, 12 Eagle Ct. to Jasper St. Funding, LLC—$2,244.70
17. R-327-19 Authorizing Refund of Tax Sale Certificate #18-12 for Block 52, Lot 2.06, 16 Waterfall Drive to US BK C/F Tower DB VIII Trst—$29,720.73
18. R-328-19 Authorizing Refund of Tax Sale Certificate for Block 52, Lot 2.07, 14 Waterfall Drive to US BK C/F Tower DB VIII Trst—$30,056.92
19. R-329-19 Authorizing Appropriation Transfers per N.J.S.A. 40A:4-58—$40,000.00
20. R-330-19 Rejecting All Bids for Remount/Refurbish 2000 Road Rescue Type III Ambulance
21. R-331-19 Authorizing the Award of MCCPC Contract 2—Rebid (#2 Fuel Oil) to Finch Fuel Oil Company
22. R-332-19 Authorizing the Award and Rejection of MCCPC Contract 20-A (Sporting Goods) to Various Companies
23. R-333-19 Authorizing the Award and Rejection of MCCPC Contract 22 (DPW Uniforms/Work Shoes/Boots) to Various Companies
24. R-334-19 Authorizing the Award to Fit Rite Uniform Company for Categories B, C, E, F, G and H and to Atlantic Tactical, Inc. for Categories A, D and I and Rejection of Category A for the Fit Rite Uniform Company for the MCCPC Contract 23 (Police Uniforms and Equipment)
25. R-335-19 Authorizing the Award to Challenger Fence, Inc. and to Absolute Fence Services, Inc. and Rejection of Mr. C. Fence of the MCCPC Contract #53 (Fencing Materials and Installation)
26. R-336-19 Authorizing the Amendment to the Award of MCCPC Contract 41 (Purchase of Communications Equipment—Radios) to Northeast Communications, Inc.
27. Raffle License, On-Premise 50/50, Ironia Elementary School PTO, 303 Dover Chester Road, Randolph, Saturday, February 8, 2020 (snow date 2/9/20) from 10:00 a.m. - 4:00 p.m.
28. Raffle License, On-Premise Tricky Tray, Ironia Elementary School PTO, 303 Dover Chester Road, Randolph, Saturday, February 8, 2020 (snow date 2/9/20) from 10:00 a.m. - 4:00 p.m.

Councilman Forstenhausler made a motion to approve the Combined Actions resolutions. Councilwoman Veech seconded the motion, and the following roll call vote was taken:

AYES:
Councilman Forstenhausler
Councilman Nisivoccia
Councilwoman Potter
Councilman Tkacs
Councilwoman Veech
Deputy Mayor Carey
Mayor Loveys

NAYS: None

E. UPCOMING EVENTS

1. Ribbon Cutting/Grand Opening of Niyama Yoga and Wellness Studio, 1250 Sussex Tpke., Randolph on Friday, November 22 at 5:30 p.m.
2. Randolph Area Chamber of Commerce Holiday Luncheon Networking at LaStrada Restaurant, Thursday, December 5 from 11:45 a.m. - 1:15 p.m.
3. Annual Holiday Open House at the Randolph Museum, Saturday, December 7 from 12:00 p.m. - 4:00 p.m.
4. Library Event: Holiday Music, Sunday, December 8 at 2:00 p.m.; registration required 973-895-3556
5. Senior Holiday Luncheon, Tuesday, December 10 from 12:00 p.m. - 2:30 p.m. at the Community Center
6. Recreation Volunteer Awards, Tuesday, December 10 at 6:30 p.m. at the Community Center, RSVP to .(JavaScript must be enabled to view this e-mail address)
7. Employee Appreciation Breakfast, Wednesday, December 11 at 9:00 a.m. in the Municipal Building Lobby
8. Morris County Chamber of Commerce, Business Connections Networking Event, Friday, December 20 from 7:15 a.m. - 9:30 a.m. at The Mansion at Mountain Lakes, 90 Route 46 East, Mountain Lakes
9. Menorah Lighting at the Randolph Community Center, December 29 at 4:30 p.m.
10. 2020 Reorganization Meeting at Town Hall, Thursday, January 2, 2020, light dinner served at 6:00 p.m. followed by meeting at 7:00 p.m.

F. ORDINANCES: SECOND READING/PUBLIC HEARING

1. Ordinance No. 20-19 Accepting Dedication of a Portion of Block 137, Lot 2 and a Portion of Block 137, Lot 5 on the Official Tax Map of the Township of Randolph, Morris County, New Jersey from Randolph 10 Developers, LLC (Quaker Church Road, portion of)

BE IT RESOLVED, that an Ordinance entitled “ACCEPTING DEDICATION OF A PORTION OF BLOCK 137, LOT 2 AND A PORTION OF BLOCK 137, LOT 5 ON THE OFFICIAL TAX MAP OF THE TOWNSHIP OF RANDOLPH, MORRIS COUNTY, NEW JERSEY FROM RANDOLPH 10 DEVELOPERS, LLC (QUAKER CHURCH ROAD, PORTION OF)” be read by title on second reading and a hearing held thereon.

Manager Mountain explained that this is the Wawa project; it is an ordinance memorializing the dedication of the right of way that was conditioned by the Board of Adjustment as part of their approval resolution.

OPEN TO THE PUBLIC

Seeing no one from the public, the public portion was closed.

BE IT RESOLVED, that an Ordinance entitled, “ACCEPTING DEDICATION OF A PORTION OF BLOCK 137, LOT 2 AND A PORTION OF BLOCK 137, LOT 5 ON THE OFFICIAL TAX MAP OF THE TOWNSHIP OF RANDOLPH, MORRIS COUNTY, NEW JERSEY FROM RANDOLPH 10 DEVELOPERS, LLC (QUAKER CHURCH ROAD, PORTION OF)” be passed on final reading and that a Notice of Final Passage of said Ordinance be published in the official designated newspaper according to law.

Councilman Forstenhausler made a motion to approve the ordinance. Deputy Mayor Carey seconded the motion, and the following roll call vote was taken:

AYES:
Councilman Forstenhausler
Councilman Nisivoccia
Councilwoman Potter
Councilman Tkacs
Councilwoman Veech
Deputy Mayor Carey
Mayor Loveys

NAYS: None

2. Ordinance No. 21-19 Amending and Supplementing Chapter 31, Traffic and Vehicles, of the Revised Ordinances of the Township of Randolph by the Addition of Section 31-76 Regarding Parking of Large Commercial Vehicles on Residential Streets

BE IT RESOLVED, that an Ordinance entitled “AN ORDINANCE AMENDING AND SUPPLEMENTING CHAPTER 31, TRAFFIC AND VEHICLES, OF THE REVISED ORDINANCES OF THE TOWNSHIP OF RANDOLPH BY THE ADDITION OF SECTION 31-76 REGARDING PARKING OF LARGE COMMERCIAL VEHICLES ON RESIDENTIAL STREETS” be read by title on second reading and a hearing held thereon.

Manager Mountain explained that this ordinance was previously discussed by the Council in response to concerns expressed by residents regarding large commercial vehicles parking on residential streets. It establishes restrictions for such large commercial vehicles and will allow for enforcement.

OPEN TO THE PUBLIC

Seeing no one from the public, the public portion was closed.

BE IT RESOLVED, that an Ordinance entitled, “AN ORDINANCE AMENDING AND SUPPLEMENTING CHAPTER 31, TRAFFIC AND VEHICLES, OF THE REVISED ORDINANCES OF THE TOWNSHIP OF RANDOLPH BY THE ADDITION OF SECTION 31-76 REGARDING PARKING OF LARGE COMMERCIAL VEHICLES ON RESIDENTIAL STREETS” be passed on final reading and that a Notice of Final Passage of said Ordinance be published in the official designated newspaper according to law.

Mayor Loveys asked when this ordinance goes into effect once the Council approves it. Manager Mountain replied that it has to be advertised; once the 20 day estoppel period ends, the ordinance will be in effect.

Councilman Forstenhausler made a motion to approve the ordinance. Councilwoman Veech seconded the motion, and the following roll call vote was taken:

AYES:
Councilman Forstenhausler
Councilman Nisivoccia
Councilwoman Potter
Councilman Tkacs
Councilwoman Veech
Deputy Mayor Carey
Mayor Loveys

NAYS: None

3. Ordinance No. 22-19 Amending Sections 15-29.1 and 15-29.2.A of the Land Development Ordinance of the Township of Randolph, Morris County, New Jersey Regarding the B-4 General Commercial District

BE IT RESOLVED, that an Ordinance entitled “AN ORDINANCE AMENDING SECTIONS 15-29.1 AND 15-29.2.A OF THE LAND DEVELOPMENT ORDINANCE OF THE TOWNSHIP OF RANDOLPH, MORRIS COUNTY, NEW JERSEY REGARDING THE B-4 GENERAL COMMERCIAL DISTRICT” be read by title on second reading and a hearing held thereon.

Manager Mountain explained that this ordinance memorializes the recommendation by the Master Plan committee to expand the permitted retail uses in the B-4 district.

OPEN TO THE PUBLIC

Seeing no one from the public, the public portion was closed.

BE IT RESOLVED, that an Ordinance entitled, “AN ORDINANCE AMENDING SECTIONS 15-29.1 AND 15-29.2.A OF THE LAND DEVELOPMENT ORDINANCE OF THE TOWNSHIP OF RANDOLPH, MORRIS COUNTY, NEW JERSEY REGARDING THE B-4 GENERAL COMMERCIAL DISTRICT” be passed on final reading and that a Notice of Final Passage of said Ordinance be published in the official designated newspaper according to law.

Councilman Forstenhausler made a motion to approve the ordinance. Councilwoman Veech seconded the motion, and the following roll call vote was taken:

AYES:
Councilman Forstenhausler
Councilman Nisivoccia
Councilwoman Potter
Councilman Tkacs
Councilwoman Veech
Deputy Mayor Carey
Mayor Loveys

NAYS: None

4. Ordinance No. 23-19 Accepting Dedication of Block 47, Lot 7.30 on the Official Tax Map of the Township of Randolph from SJC Builders, LLC

BE IT RESOLVED, that an Ordinance entitled “ACCEPTING DEDICATION OF BLOCK 47, LOT7.30 ON THE OFFICIAL TAX MAP OF THE TOWNSHIP OF RANDOLPH FROM SJC BUILDERS, LLC” be read by title on second reading and a hearing held thereon.

Manager Mountain explained that this is the dedication of the last major piece of property controlled by SJC Builders, LLC associated with the Quail Run development; it dedicates the land to the township. It was once part of the proposed golf course project.

OPEN TO THE PUBLIC

Seeing no one from the public, the public portion was closed.

BE IT RESOLVED, that an Ordinance entitled, “ACCEPTING DEDICATION OF BLOCK 47, LOT7.30 ON THE OFFICIAL TAX MAP OF THE TOWNSHIP OF RANDOLPH FROM SJC BUILDERS, LLC” be passed on final reading and that a Notice of Final Passage of said Ordinance be published in the official designated newspaper according to law.

Councilman Forstenhausler made a motion to approve the ordinance. Councilman Tkacs seconded the motion, and the following roll call vote was taken:

AYES:
Councilman Forstenhausler
Councilman Nisivoccia
Councilwoman Potter
Councilman Tkacs
Councilwoman Veech
Deputy Mayor Carey
Mayor Loveys

NAYS: None

5. Ordinance No. 24-19 Amending Section 31-75, No Parking Certain Hours of Chapter 31, Traffic and Vehicles, of the Revised Ordinances of the Township of Randolph, Morris County, New Jersey

BE IT RESOLVED, that an Ordinance entitled “AN ORDINANCE AMENDING SECTION 31-75, NO PARKING CERTAIN HOURS OF CHAPTER 31, TRAFFIC AND VEHICLES, OF THE REVISED ORDINANCES OF THE TOWNSHIP OF RANDOLPH, MORRIS COUNTY, NEW JERSEY” be read by title on second reading and a hearing held thereon.

Manager Mountain explained that this ordinance modifies the parking restrictions on the streets surrounding the Shongum School; this aligns the restrictions with the school hours for arrival and dismissal.

OPEN TO THE PUBLIC

Seeing no one from the public, the public portion was closed.

BE IT RESOLVED, that an Ordinance entitled, “AN ORDINANCE AMENDING SECTION 31-75, NO PARKING CERTAIN HOURS OF CHAPTER 31, TRAFFIC AND VEHICLES, OF THE REVISED ORDINANCES OF THE TOWNSHIP OF RANDOLPH, MORRIS COUNTY, NEW JERSEY” be passed on final reading and that a Notice of Final Passage of said Ordinance be published in the official designated newspaper according to law.

Councilman Forstenhausler made a motion to approve the ordinance. Councilwoman Potter seconded the motion, and the following roll call vote was taken:

AYES:
Councilman Forstenhausler
Councilman Nisivoccia
Councilwoman Potter
Councilman Tkacs
Councilwoman Veech
Deputy Mayor Carey
Mayor Loveys

NAYS: None

G. OPEN TO THE PUBLIC

Seeing no one from the public, the public portion was closed.

H. COUNCIL COMMENTS

Councilwoman Potter had nothing to report.

Councilman Nisivoccia had nothing to report.

Councilman Forstenhausler had nothing to report.

Councilman Tkacs had nothing to report.

Councilwoman Veech

Deputy Mayor Carey

Mayor Loveys reported that at the Board of Education (BOE) quarterly meeting, it was reported that the demolition of the field house will begin the week after Thanksgiving. The BOE expects to award in mid-December for the construction; the work would begin shortly after. There are three items from the referendum left to be addressed, the field house, the science rooms at the high school, and the bathrooms at the middle school. He reported to the BOE that the Clerk’s Office emailed Principal Iosso to generate student liaison applications for township committees.

Mayor Loveys attended the Parks Committee meeting and Garden Committee meeting in Councilwoman Veech’s absence. He informed Councilwoman Veech that the next Garden Committee meeting is scheduled for December 3rd.

I. EXECUTIVE SESSION

There was no Executive Session.

J. ADJOURNMENT

Councilman Forstenhausler made a motion to adjourn the meeting at 5:55 p.m. Councilman Tkacs seconded the motion, and the following roll call vote was taken:

AYES:
Councilman Forstenhausler
Councilman Nisivoccia
Councilwoman Potter
Councilman Tkacs
Councilwoman Veech
Deputy Mayor Carey
Mayor Loveys

NAYS: None