All meeting minutes posted on the township website are unofficial minutes. Official copies of minutes may be obtained from the township clerk.

Minutes: November 29, 2012

1.0 OPENING OF REGULAR MEETING

1.1 A regular meeting of the Randolph Township Council was called to order at 5:30 p.m. by Mayor Guadagno. This meeting is held pursuant to the New Jersey Open Public Meetings Act. Adequate notice of the meeting has been provided by posting written notice of the time, date, location and, to the extent known, the agenda of the meeting in Randolph Township. This notice was posted on the bulletin board within town hall, it was filed with the Township Clerk, and it was provided to those persons or entities requesting notification. Notice was also provided to the Randolph Reporter and the Morris County Daily Record on December 5, 2011, by e-mailing them the annual resolution adopted by the council on December 1, 2011. The annual resolution, which included this meeting date, was advertised in the Randolph Reporter, the official newspaper of the Township of Randolph, and in the Morris County Daily Record on December 8, 2011. The Notice of Time Change of this meeting was e-mailed to the Randolph Reporter on November 16, 2012 and published in the Randolph Reporter on November 22, 2012.

1.2 PRESENT:
Councilman Loveys
Councilwoman Mitsch
Councilman Napoliello
Councilman Obremski
Councilwoman Veech
Deputy Mayor MacArthur
Mayor Guadagno

ABSENT: None

Also Present: Township Manager John Lovell and Keli Gallo from the Law Office of Edward Buzak.

1.3 Mayor Guadagno led the Pledge of Allegiance.

2.0 MANAGER’S REPORT

Manager Lovell reported the following:

• Bids for the Stonybrook Camp were received and reviewed, with an award to be made at the December 6th Council meeting.
• The installation of the generator at the Municipal Building would be completed very shortly. Therefore, the Municipal Building will be fully functional in any storm event when the power is lost.
• Manager Lovell stated that he met with the sign installation company and they are submitting building permits and drawings next week. They want to get the footings in before the ground freezes. One sign will be shared by the Library and Community Center and one will be shared by Public Works Facility and the Board of Education.
• The Manager spoke with Paul Ferriero about the YMCA, and the issue of a mobile generator that can be used anywhere including the YMCA. The type that can be towed is about $100,000 and the cost of the work required at the YMCA to accommodate the generator would be about $15,000-$20,000. This will be discussed as part of the 2013 budget process.
• Manager Lovell would like to list upcoming events and meetings on future agendas as a reminder to everyone. He asked the Council members for input as to its value.

3.0 EXECUTIVE SESSION

WHEREAS, Section 8 of the Open Public Meetings Act, Chapter 231, P.L. 1975 (N.J.S.A. 10:4-12) permits the exclusion of the public from a meeting under certain circumstances; and

WHEREAS, this public body is of the opinion that such circumstances presently exist.

NOW, THEREFORE, BE IT RESOLVED by the Mayor and Council of the Township of Randolph, in the County of Morris, and State of New Jersey, as follows:

1. The public shall be excluded from the following portion of the meeting.

2. The general nature of the subject matter to be discussed is as follows:

Litigation

3. As nearly as now can be ascertained, the matter or matters to be discussed at this time will be disclosed to the public at such time and under such circumstances as are prescribed by law.

4. At the conclusion of the closed Executive Session, the Council may reconvene in public session for the purpose of taking formal action on matters discussed in closed session or on any other matter as permitted by law.

3.1 Councilwoman Mitsch made a motion to move into Executive Session at 5:50 p.m. Councilwoman Veech seconded the motion, and the following roll call vote was taken:

AYES:
Councilman Loveys
Councilwoman Mitsch
Councilman Napoliello
Councilman Obremski
Councilwoman Veech
Deputy Mayor MacArthur
Mayor Guadagno

NAYS: None

3.2 Councilwoman Veech made a motion to return to Open Session at 6:40 p.m. Councilman Obremski seconded the motion, and the following roll call vote was taken:

AYES:
Councilman Loveys
Councilwoman Mitsch
Councilman Napoliello
Councilman Obremski
Councilwoman Veech
Deputy Mayor MacArthur
Mayor Guadagno

NAYS: None

4.0 APPROVAL OF COUNCIL MEETING MINUTES

4.1 Regular Meeting Minutes of September 27, 2012 and October 4, 2012

Councilwoman Mitsch made a motion to approve the minutes as presented. Councilman Loveys seconded the motion, and the following roll call vote was taken:

AYES:
Councilman Loveys
Councilwoman Mitsch
Councilman Napoliello
Councilman Obremski
Councilwoman Veech
Deputy Mayor MacArthur
Mayor Guadagno

NAYS: None

5.0 COMBINED ACTION RESOLUTIONS

The following items were discussed:

Item 5.2 Change Order #5 for the Construction Corp for Sussex Turnpike Sewer Extension is a reduction to the contract. In the beginning there had been a very large Change Order since a lot of rock was hit, but there were other areas where there were reduced quantities.

Item 5.3 Change Order #28 is the final Change Order for the Community Center/Library project. The elevator that had been specified for the project was too small. The larger elevator required a larger control room. The only item remaining for this project is the carpet installation. The Community Center/Library project is still under budget.

Item 5.8 Clarification was given on the cost and amount of the scanning. Maintaining electronic records will create a more efficient organization, it will particularly be beneficial for the increasing demands for documents via OPRA requests.

Councilwoman Veech made a motion to approve the Combined Action Resolutions. Councilman Loveys seconded the motion and the following roll call vote was taken:

AYES:
Councilman Loveys
Councilman Napoliello
Councilman Obremski
Councilwoman Veech
Deputy Mayor MacArthur
Mayor Guadagno

NAYS: Councilwoman Mitsch

(5.1) Raffles

(5.2) Authorizing Change Order #5 to P.M. Construction Corp for Sussex Tpke. Sewer Extension—$679,393.82

R-339-12

WHEREAS, the original contract with P.M. Construction Corp. is $653,480; and

WHEREAS, change orders #1 - #4 were previously approved and resulted in a increase to the original contract in the amount of $70,281.72; and

WHEREAS, it is recommended by the Township Engineer that the contract be reduced by Change Order # 5 for the final quantity changes in the amount of $44,367.90.

WHEREAS, the revised contract with P.M. Construction Corp. including all change orders is $679,393.82.

NOW, THEREFORE BE IT RESOLVED, by the Mayor and Council of the Township of Randolph, County of Morris, State of New Jersey that Change Order #5 be approved and the contract amended.

(5.3) Authorizing Change Order #28 for ML Inc.—Community Center-Library—New Total $2,434,960.94

R-340-12

WHEREAS, the original contact with ML Inc. is $2,214,000; and

WHEREAS, Change Orders #1-27 were previously approved and resulted in a increase of $213,140.94; and

WHEREAS, it is recommended that the following Change Orders be approved:

Change Order #28—Elevator Machine Room and Oil/Water Separator for an increase of $7,820.

WHEREAS, the revised contract with ML Inc., including all change orders is, $2,434,960.94

NOW, THEREFORE BE IT RESOLVED by the Mayor and Council of the Township of Randolph, County of Morris, State of New Jersey that the above change order be approved and the contract be amended.

(5.4) Authorizing Submission of Municipal Alliance Grant Application for Prevention of Alcohol and Drug Abuse—$18,305.00

R-341-12

WHEREAS, the Township of Randolph, County of Morris, State of New Jersey recognizes that the abuse of alcohol and drugs is a serious problem in our society among persons of all ages; and,

WHEREAS, the Township of Randolph further recognizes that it is incumbent upon not only public officials but upon the entire community to take action to prevent such abuses in our community; and,

WHEREAS, the Township of Randolph has applied for funding to the Governor’s Council on Alcoholism and Drug Abuse through the County of Morris;

NOW, THEREFORE, BE IT RESOLVED by the Township of Randolph, County of Morris, State of New Jersey herby recognizes the following:

1. The Township of Randolph does hereby authorize submission of an application for the Municipal Alliance grant for calendar year 2013 in the amount of $18,305.00. This includes the original grant amount of $16,805.00 and the additional amount awarded of $1,500.00.

2. The Township of Randolph acknowledges, the terms and conditions for administering the Municipal Alliance grant, including the administrative compliance and audit requirements.

(5.5) Authorizing the 2013 Meeting Calendar

R-342-12

WHEREAS, N.J.S.A. 10:4-6 et seq., known as the “Open Public Meetings Act” requires that all public bodies of the State of New Jersey provide adequate notice to the public of its intended meetings.

NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND COUNCIL OF THE TOWNSHIP OF RANDOLPH, MORRIS COUNTY, NEW JERSEY, AS FOLLOWS:

1. The regular meetings of the Township Council for the Township of Randolph to discuss or act upon public business during the calendar year 2013 will be held on Thursdays on the dates listed below. Regular meetings and work session meetings are scheduled to begin at 7:00 p.m. prevailing time. The public is invited to attend work sessions, but there is no public participation except at the beginning of the meeting during the “Open to the Public” portion of the agenda. Final action may or may not be taken at all scheduled meetings which are held at the Randolph Township Municipal Building, 502 Millbrook Avenue, Randolph, New Jersey, on the following dates:

Reorganization Meeting, Tuesday, January 1, 2013 at 1:00 p.m.

2. This Resolution shall, within seven days of its adoption, be e-mailed to the Randolph Reporter, the official newspaper designated by the Randolph Township Council, and to the Daily Record.

3. A certified copy of this said Resolution shall also be maintained throughout the year 2013 on the bulletin board located immediately adjacent to the Municipal Clerk’s Office in the main hallway of the Municipal Building.

4. A certified copy of this said Resolution shall be mailed to any person requesting notices of meetings of the Township Council pursuant to N.J.S.A. 10:4-19 and whoever has paid the required fee for such notice.

Dated: December 1, 2013
Donna Luciani
Township Clerk
Township of Randolph

(5.6) 2012 Budget Amendment—NJ Body Armor Replacement Fund Program—$3,302.10

R-343-12

WHEREAS, N.J.S.A.40:4-87 provides that the Director of Local Government Services may approve the insertion of any special item of revenue in the budget of any county or municipality when such items shall have been made available and the amount thereof was not determined at the time of adoption of the 2012 Budget.

WHEREAS, said Director may also approve the insertion of any item of appropriation for equal amount.

SECTION 1

NOW, THEREFORE, BE IT RESOLVED, that the Township Council of the Township of Randolph, hereby requests the Director of the Division of Local Government Services to approve the insertion of an item of revenue in the budget of the year 2012 in the sum of $3,302.10 which item is now available as revenue from:

Miscellaneous Revenue
Special Items of General Revenue Anticipated with prior written consent of Director of Local Government Services—Public and Private Revenue Off-Set with Appropriation: State of New Jersey—Body Armor Replacement Fund Program

SECTION II

BE IT FURTHER RESOLVED, that a like sum of $3,302.10 and the same is hereby appropriated under the caption:

General Appropriation
Operations Excluded from “CAPS”
Public & Private Programs Offset by Revenues: State of New Jersey—Body Armor Replacement Fund Program

(5.7) Release Escrow Funds for 22 Crestwood Road to Jack and Jane Sassaman—$784.00

R-344-12

WHEREAS, the Planning and Zoning Department received escrow funds from Jack & Jane Sassaman, 22 Crestwood, Randolph, NJ, Block 118 Lot 8, and in the amount of $1,000.00; and

WHEREAS, the project has been completed and closed out and there are no outstanding payments due.

NOW, THEREFORE, BE IT RESOLVED by the Mayor and Council of the Township of Randolph, County of Morris, State of New Jersey that it is recommended by Darren Carney, Planning and Zoning Administrator the remaining escrow funds in the amount of $784.00 be refunded to Jack & Jane Sassaman, 22 Crestwood Road, Randolph, NJ 07869.

_________________________
Darren Carney, Planning & Zoning Administrator
Date:

(5.8) Authorizing Purchases from Foveonics under Somerset County CPC—not to exceed $48,000.00

R-345-12

WHEREAS, the Township of Randolph issues orders to Foveonics under Somerset County Cooperative Pricing System Contract #CC-0095-11 for scanning and related services for all departments in the Township; and

WHEREAS, these purchases have been made on an as-needed basis; and

WHEREAS, these purchases will not exceed $48,000; and

WHEREAS, funds are available for this purpose.

NOW THEREFORE, BE IT RESOLVED that the Mayor and Council of the Township of Randolph, County of Morris, State of New Jersey, authorize the Township of Randolph to issue orders to Foveonics under Somerset County Cooperative Pricing System Contract #CC-0095-11 for scanning and related services for all departments in the Township.

(5.9) Refund Escrow for Hillcrest at Randolph to Hillcrest at Randolph—$920.56

R-346-12

WHEREAS, the Engineering Department received a request to release escrow funds for Hillcrest at Randolph in the amount of $920.56, plus accrued interest; and

WHEREAS, the project has been completed and closed out and there are no outstanding payments due.

NOW, THEREFORE, BE IT RESOLVED by the Mayor and Council of the Township of Randolph, County of Morris, State of New Jersey that it is recommended by Ralph Carchia, Engineering Administrator/ Water and Sewer Administrator that the remaining escrow funds in the amount of $920.56, plus accrued interest, be refunded to Hillcrest at Randolph, 570 W. Mt. Pleasant Avenue, Livingston, NJ 07869.

6.0 PRESENTATION

6.1 North Jersey Municipal Employee Benefits Fund

Manager Lovell introduced Dave Vozza from the North Jersey Municipal Employee Health Benefits Fund, and gave a brief background of the origin of the fund.

Dave Vozza stated that 2013 will mark the fund’s 20th year, and that Randolph was one of the charter members. He reported that the fund has done very well over the years, and the estimated savings for Randolph is about 3.2 million dollars which represents about 9%. About half of that is upfront savings on an average over the years, and the other half is dividends. The average dividend return for the history of the fund has been between 4% and 5%. Mr. Vozza thanked Manager Lovell for all of his time and leadership with the fund. He stated that when claims come in less than projected or other savings that the committee implemented during the year, those savings are returned to the towns. Joint insurance fund or HIP, Health Insurance Fund, is a public entity which is owned and controlled by the towns. It eliminates all insurance company profit, overhead, and premium taxes. Mr. Vozza presented Manager Lovell with a dividend check for of $126,367 for 2012.

Manager Lovell reported that for the last two years different offerings have been designed for the employees reflecting some changes in the way in which future generation of employees will be insured by the Township. The Township has also undergone some pressures as a result of the national insurance initiative which is reflected in the rates running about 2% higher this year. The Manager stated that the only interest in running this fund is to buy insurance at the best possible cost to the municipalities that are served. Mr. Vozza stated that there are 25 municipalities in the North Jersey Fund and approximately 150 statewide.

6.2 Operation Appreciation

Deputy Mayor MacArthur explained that approximately 3 years ago, Operation Appreciation was started by a company in Randolph called Brighton Cromwell. Brighton Cromwell is a military supply chain logistics contractor located on Canfield Avenue. The idea was to get the public to donate specific items useful to our soldiers and the company would help organize, box, and ship the items to specific, individual troops. Former Councilman Gary Algeier embraced the idea and suggested that the Township become involved. Necessary items are collected at the Municipal Building and a couple of other locations in town. Deputy Mayor MacArthur explained that on Saturday, December 8th, the boxes for the troops will be assembled at Brighton Cromwell. Approximately 100 adults and children, including church groups and scouts, gather to assemble the boxes; personalized notes can also be included.

Councilwoman Mitsch explained some of the items collected and stated that these items are very meaningful to the soldiers. She felt that it was a very fulfilling exercise, and invited other Council members to participate, even if only for a short period of time.

A collection box will be made available in the lobby of the Municipal Building, and the items will be delivered to Brighton Cromwell on Friday, December 7th. Deputy Mayor MacArthur suggested that a few Council members gather at 9 a.m. before the items are delivered.

7.0 OPEN TO THE PUBLIC

Seeing no one from the public, the public portion was closed.

8.0 DISCUSSION ITEMS

8.1 Pleasant Ridge Estates—Kensington Square Rezoning Proposal

Manager Lovell reported the following:

In 1999 Kushner application was approved for:

• 116 units on 16.7 acres
• 66 townhomes with access to Brookside Rd.
• 50 age restricted units with access to Old Shunpike Rd.

The pending conversion application includes:

• 50 age restricted units to become garden apartments including 10 COAH units

The homeowner’s/developer’s proposal on October 25th includes:

• 116 townhomes
• Access to Brookside Rd.
• No COAH units

The developer’s comments on October 25th were that due to the extra cost to build access to Brookside Road, the trade off would be to eliminate the COAH units.

Ron Heymann provided an analysis prepared by P. David Zimmerman on November 20th, an analysis of tax revenue versus public school children and service cost. The study appeared to be flawed, as one option dropped the 50 units under consideration to 25 units for a total project of 91 townhomes. The study was amended on November 27th to address 116 townhomes. The basis for the study formula was provided by Rutgers University. However, the Rutgers formula is wrong. Everyone, including the planners, developer, and the township knows that residential development will not generate surpluses for the municipality.

The Manager continued by reporting the below counter proposal developed by the staff that recognizes the 7 issues expressed by residents, the developer, and the Council members:

1. The original approval generated no COAH units.

2. The approved project and the pending conversion application call for two, 3-story structures on the highest point of the site.

3. Residents expressed concerns over garden apartments.

4. Residents also expressed concerns over the low-income component required in the conversion.

5. Increased traffic on Old Shunpike Rd. resulting from 50 garden apartments.

6. Developer’s economic concerns over building a road eliminating access to Old Shunpike Rd.

7. Generation of school children impacting Randolph’s economy.

Proposal:

• 105 townhomes
• 40% to have 1st floor master bedroom/bath
  • All units to have garage space
  • Require a clubhouse and pool
• 80 townhomes to access Brookside Rd. (allow 3-story structures)
  • 7 units per acre
• 25 townhomes to access Old Shunpike Rd. (2-story structures)
  • 5 units per acre
• No COAH component

Manager Lovell stated that the proposal addresses all seven issues raised by the residents, the developer, and the Council members. He stated that the ordiance was to be drafted for introduction in 2013.

There was some discussion by the Council members about the proposal, and overall they felt that the 40% with first floor master bedrooms/bathrooms was a good concept.

Manager Lovell indicated that there were two other parties that need to discuss the proposal, the Kushner Corporation, and the homeowners group.

Mr. Heymann stated that it was the first time his group had heard the proposal and that they would have to discuss it. He also requested Manager Lovell supply him with his notes on the proposal. Mr. Heymann and Mr. Hoff, along with their groups, went into another room to discuss the proposal.

After the parties met, Mr. Hoff stated that he appreciated the cooperation from the staff and Council to attempt to bring all the parties together. He reported that with the first floor master bedrooms and bathrooms, the units will need to be wider. Therefore, more discussions will need to take place with the engineer and the architect to determine the feasibility. Once those discussions conclude, Mr. Hoff will communicate with Manager Lovell and Mr. Heymann.

8.2 Report—Committee Reviewing Retaining Walls in the Right of Way

The following issues were discussed:

• The committee met and individually went out to look at the retaining walls and created an inventory list.
• Where there is no option but to replace a retaining wall, the process of incorporating that retaining wall as a capital improvement in the budgets for the next several years will proceed. First, contact with the residents is made to inform them that a retaining wall project may take place. They are asked if they are interested in participating and explain that it would require them to accept a special assessment; however, at that point the amount is unknown. Once they have agreed to accept some obligation for the project, the process begins to create a design and determine the details. The residents are then given the actual details and the cost associated with the project. In order to go through with special assessments, typically 2/3 of the residents must support the project.
• In some cases there are walls that are unnecessary. The Township will inform the resident that they can cut back and grade back the property and if the resident finds that unacceptable, he is responsible for the wall.
• If there are walls that are considered a safety hazard, the Township will have the power to replace the wall and assess.
• The work will be outsourced. The capital improvement program is part of the budget process and this project will be spread over a period of years. Construction will most likely begin in the fall of 2013.
• Since the installation of the walls was a municipal project many years ago, it is felt that the Township owns part of the problem and can’t tell homeowners that it is strictly their problem.
• The Walls Committee does not need to continue into 2013, the work of the committee has been completed.

8.3 Hurricane Sandy—Recognition of Volunteers, Business Community, Staff and Officials—Set Date

Councilwoman Veech reported that a few members of the Council and Manager Lovell decided that certain people in the community who went above and beyond during and after Hurricane Sandy should be recognized by the Township. She suggested they be invited to the volunteer recognition reception on December 6th and given a certificate of appreciation and a Randolph pin. Councilwoman Veech reported that in addition, she has Chief John McAndrew and Deputy Chief Kevin Dunn choosing a meaningful pin or badge from a catalogue which signifies helping through a storm to give to the firemen who went above and beyond. There is a mandatory meeting on January 28th for the firemen, and the Council will be invited to attend and recognize each of the firemen individually. Councilwoman Veech requested that the Council discuss the current method for recognizing people during the volunteer reception. She suggested that instead of calling each person on a committee’s name and determining if they’re in attendance, to just invite all members of a committee up at once. Then each person who is in attendance would be recognized and the process would move along much quicker.

8.4 Supporting Assembly No. 3393—Business Personal Property Taxes

Manager Lovell explained that when Verizon drops below 51% of the market share, they are no longer obligated to remit business and personal property taxes to those municipalities. Verizon has remained above 51% in Randolph, but if it did drop below 51% the Township could lose approximately a quarter of a million dollars in revenue. The Manager supplied a copy of a resolution from Hanover Township which encourages the State of New Jersey to take action to protect towns from losing this taxation on the utility and amend the law that allowed this to happen. Manager Lovell asked for the Council to authorize a similar resolution.

Councilwoman Mitsch made a motion to authorize a resolution supporting Assembly No. 3393. Councilwoman Veech seconded the motion, and the following roll call vote was taken:

AYES:
Councilman Loveys
Councilwoman Mitsch
Councilman Napoliello
Councilman Obremski
Councilwoman Veech
Deputy Mayor MacArthur
Mayor Guadagno

NAYS: None

R-347-12

WHEREAS, in 1997, at the request of incumbent utilities, the laws regarding State taxation of telecommunications corporations were amended in response to technological and market innovations, in order to increase competition; and

WHEREAS, the amendments sought to preserve revenues to local governments by providing that local exchange telephone companies subject to the New Jersey Franchise and Gross Receipts Tax on April 1, 1997 would continue to be subject, annually, to the Business Personal Property Tax (“BPPT”); and

WHEREAS, the statute defines local exchange companies as those telecommunications carriers “providing dial tone and access to 51% of a local telephone exchange”; and

WHEREAS, Verizon’s self-serving interpretation of the statutory definition has led it to claim exemption from the BPPT in any municipality where the corporation unilaterally determines, in any given year, that it no longer supplies dial tone and access to at least 51% of the local telephone exchanges; and

WHEREAS, Hopewell Borough’s challenge to that claim was upheld by the Mercer County Board of Taxation in 2009; and

WHEREAS, Verizon’s appeal of that determination to the Tax Court resulted in a June, 2012 trial court decision accepting the corporation’s self-serving interpretation of the law; and

WHEREAS, as things now stand, over 100 municipalities know that they enter 2013 without BPPT revenues that will cost property taxpayers well in excess of $8 million and, unless matters change, more municipalities will lose more millions in the future; and

WHEREAS, remedial legislation (A-3393) has been introduced by Assemblyman Ralph Caputo, which will clarify the perceived ambiguity of the statutory definition to further implement the original legislative intent to preserve revenues to local governments; and

WHEREAS, we anticipate the introduction of companion legislation by Senator Bob Smith, as soon as the Senate next convenes;

NOW, THEREFORE, BE IT RESOLVED, that the Governing Body of the Township of Randolph commends Assemblyman Caputo and Senator Smith and strongly supports A-3393, which would clearly identify the telecommunications carriers subject to taxation on their business personal property and remove the budget uncertainty caused by Verizon’s obfuscation; and BE IT FURTHER RESOLVED, that we urge our State Senator and our representatives in the General Assembly to join as co-sponsors of A-3393 and its companion bill; and

BE IT FINALLY RESOLVED, that copies of this Resolution be forwarded to the Honorable Governor Chris Christie, the Honorable Speaker of the General Assembly Sheila Oliver, the Honorable President of the State Senate Stephen M. Sweeney, the Honorable Assembly Republican Leader Jon Bramnick, the Honorable Senate Republican Leader Thomas H. Kean, Jr., and our own State Senator and Representatives in the General Assembly, and to the New Jersey State League of Municipalities.

8.5 Removal of Sirens Not in Use

Mayor Guadagno reported that one of the sirens fell down during Hurricane Sandy and felt that these are a danger in the air. He asked that the Council authorize a resolution to remove the sirens.

Manager Lovell reported that the sirens have not been utilized or maintained for many years, they are rusting and are of no value. He added that the fire companies and the museum may want them for sentimental value. The Manager felt that an outside company with a bucket truck would probably need to be brought in to remove the sirens.

Councilman Napoliello made a motion to authorize the Manager to prepare a resolution to remove the sirens. Councilwoman Mitsch seconded the motion, and the following roll call vote was taken:

AYES:
Councilman Loveys
Councilwoman Mitsch
Councilman Napoliello
Councilman Obremski
Councilwoman Veech
Deputy Mayor MacArthur
Mayor Guadagno

NAYS: None

8.6 Review Proposed Agenda for December 6, 2012

• Manager Lovell indicated that the second reading of the Shelter Development Congregate Care Ordinance is on the agenda.
• There will also be the recognitions, there will be three parts: the business recognitions by EDC, recognition of all board volunteers, and finally the recognition of those people who were involved with Hurricane Sandy.
• Budget transfers will be included.
• A number of Morris County Cooperative Pricing Council contract awards to be made.
• If the attorney signs off, the award of the camp contract for Stonybrook will be added.

8.7 Upcoming Events

There was no discussion related to upcoming events.

9.0 OPEN TO THE PUBLIC

Seeing no one from the public, the public portion was closed.

10.0 COUNCIL COMMENTS

Deputy Mayor MacArthur reported that he attended a meeting of Morris County Mayors in place of Mayor Guadagno. He reported the following from the meeting:

1. A number of mayors expressed a need to expand non-electronic communications. There are people that don’t have cell phones, don’t have internet, and Morristown said that they actually sent volunteers out to every one of their 20,000 residences with flyers, a couple of times during the storm. The Deputy Mayor felt the emergency response committee could discuss this idea in order to include those people without communication.

2. It became obvious that Randolph did really well in terms of communication with JCP&L. He thanked Councilman Obremski for his help, and also felt that all communications funneled to Donna made a big difference. With Donna and Councilman Obremski in communication regularly throughout the day, Randolph had more timely information, and more accurate information to share with residents.

The following issues were also raised regarding future emergency communications:

• The emergency response committee can consider the implications of how to communicate with people that don’t have access to mobile phones and electronics.
• The same committee can research the possibility that when residents sign up for Swift911, somehow indicate who has cell phones and e-mail and develop a directory of those who don’t.
• Include a box in the quarterly newsletter that contains emergency information such as where to go in an emergency for warming/charging stations, water, showers, etc.
• Perhaps run “tests” of the Swift911 system a couple of times per year, and particularly if a storm is predicted. Indicate in the test message where residents can go in the event of an emergency.
• In the future, the signs that will be by the Library/Community Center and Public Works Facility will be connected to generators and will be available to use for posting emergency information.

Manager Lovell reported that 200 letters were sent to people whose properties will be affected by the deer drive. He received only 6 letters back from people indicating they did not want them on their property.

11.0 ADJOURNMENT

Mayor Guadagno made a motion for adjournment at 8:20 p.m. Councilman Obremski seconded the motion, and the following roll call vote was taken:

AYES:
Councilman Loveys
Councilwoman Mitsch
Councilman Napoliello
Councilman Obremski
Councilwoman Veech
Deputy Mayor MacArthur
Mayor Guadagno

NAYS: None

________________________________
Donna Marie Luciani
Township Clerk