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Township Council » Meetings » Minutes: November 5, 2019

All meeting minutes posted on the township website are unofficial minutes. Official copies of minutes may be obtained from the township clerk.

Minutes: November 5, 2019

A. OPENING OF REGULAR MEETING

1. Call to Order

A regular meeting of the Randolph Township Council was called to order at 6:30 p.m. by Mayor Loveys. This meeting is held pursuant to the New Jersey Open Public Meetings Act. Adequate notice of the meeting has been provided by posting written notice of the time, date, location, and to the extent known, the agenda of the meeting in Randolph Township. This notice was posted on the bulletin board within Town Hall, it was filed with the Township Clerk, and it was provided to those persons or entities requesting notification. Notice was also provided to the Randolph Reporter and the Morris County Daily Record on November 29, 2018 by emailing them the annual resolution adopted by the Council on November 1, 2018. The annual resolution, which included this meeting date, was advertised in the Randolph Reporter, the official newspaper of the Township of Randolph, and the Daily Record on December 6, 2018. The time change for the meeting was emailed to the Randolph Reporter and Daily Record on September 11, 2019 and published in the Randolph Reporter and Daily Record on September 19, 2019. The meeting date and time change from November 7, 2019 at 7 p.m. to November 5, 2019 at 6:30 p.m. was emailed to the Randolph Reporter and the Daily Record on September 11, 2019 and advertised on September 19, 2019.

2. Roll Call

PRESENT:
Councilman Forstenhausler
Councilman Nisivoccia
Councilwoman Potter
Councilman Tkacs
Councilwoman Veech
Deputy Mayor Carey
Mayor Loveys

Also present: Township Manager Mountain and Attorney Keli Gallo from the Buzak Law Group

3. Pledge of Allegiance

Mayor Loveys led the Pledge of Allegiance.

B. OPEN TO THE PUBLIC

Seeing no one from the public, the public portion was closed.

C. MANAGER’S REPORT

Manager Mountain updated the Council on Veterans Community Park. He advised the Council that after several months of process and negotiations that tonight, under Combined Actions, is the tender agreement for the Veterans Community Park project. The agreement memorializes the terms the township and the Surety Company, for defaulting contractor Abraham Contracting, have established for the final resolution of the obligations for the Surety under the performance bond for the project. The agreement provides the terms under which the replacement contractor, Rochelle Contracting of Landing, NJ will be required to complete the project, along with the Surety’s financial obligations both to the township as well as any other entities owed for work and/or services performed in support of the defaulting contractor. The terms of the agreement and the scope of remaining work have also been thoroughly reviewed by the Township Attorney and Township Engineer. The township is satisfied that the agreement not only covers all of the requisite areas of obligation, but also that the takeover contractor has provided a thorough price/plan for successful completion for the project. The Council’s action tonight will move to finalize the execution of the agreement this week and to work through any other administrative requirements necessary to get the contractor mobilized by mid-November. The contractor has already placed his construction trailer on-site and has advised the township that he is ready to start.

D. APPROVAL OF COUNCIL MEETING MINUTES

1. Approving the Regular Council Meeting Minutes from October 3, 2019

Councilwoman Potter made a motion to approve the minutes from the October 3, 2019 regular Council meeting. Councilwoman Veech seconded the motion, and the following roll call vote was taken:

AYES:
Councilman Forstenhausler
Councilman Nisivoccia
Councilwoman Potter
Councilman Tkacs
Councilwoman Veech
Deputy Mayor Carey
Mayor Loveys

NAYS: None

E. COMBINED ACTION RESOLUTIONS

  1. R-281-19 Authorizing the Award of MCCPC Contract #1 (Motor Gasoline) to Griffith Allied Trucking, LLC, dba Allied Oil and Petroleum Traders Corp
  2. R-282-19 Authorizing the Award of MCCPC Contract #7 (Drainage Pipe—Delivered) to Brent Material Company
  3. R-283-19 Authorizing the Award to Griffith-Allied Trucking LLC, dba Allied Oil and Petroleum Traders Corp and the rejection of National Fuel Oil for MCCPC Contract #12 (Ultra Low Sulfur Diesel Fuel Dyed)
  4. R-284-19 Authorizing the Award of MCCPC Contract #14 (Catch Basins and Manhole Castings) to General Foundries and to Campbell Foundry Company
  5. R-285-19 Authorizing the Award of MCCPC Contract #16 (Office Supplies) to Office Concepts Group
  6. R-286-19 Authorizing the Award of MCCPC Contract #17 (Water Treatment Chemicals) to Several Companies
  7. R-287-19 Authorizing the Award of MCCPC Contract #21 (Oil and Stone Treatment) to Morris Asphalt Company, Inc.
  8. R-288-19 Authorizing the Award of MCCPC Contract #26 (Beam Guide Rails & Safety Ends—Installed) to Road Safety Systems, LLC
  9. R-289-19 Authorizing the Award of MCCPC Contract #27 (Traffic Paint) to Sherwin Williams Company
  10. R-290-19 Authorizing the Award to Main Pool and Chemical Company and the rejection of East Coast Salt for MCCPC Contract #31 (Calcium Chloride Bags)
  11. R-291-19 Authorizing the Award to Whibco of New Jersey, Inc and the rejection of Hanson Aggregates BMC, Inc. for MCCPC Contract 33 (Clay and Infield Mix for Athletic Fields)
  12. R-292-19 Authorizing the Award of MCCPC Contract 36 (Traffic Striping on Roadways) to Denville Line Painting, Inc.
  13. R-293-19 Authorizing the Award of MCCPC Contract 38 (Preventative Maintenance/Repair of Communications Equipment) to Communications Specialists, Inc.
  14. R-294-19 Authorizing the Award of MCCPC Contract 39 (Furnishing Trophies & Plaques) to TJ’s Sportwide Trophy & s, Inc.
  15. R-295-19 Authorizing the Award of MCCPC Contract 49 (Disposal/Recycling of Municipal Road Clean-up Materials) to Deer Carcass Removal Service, LLC and Custom Environmental Management Company, Inc.
  16. R-296-19 Authorizing the Rejection of MCCPC Contract 5 (Paving Materials) to Tilcon New York
  17. R-297-19 Authorizing the Award to Eastern Concrete Materials, Inc. and the Rejection of Tilcon New York for MCCPC Contract 9 (Crushed Stone, Gravel and Sand)
  18. R-298-19 Authorizing the Award to Tree King, Inc., and Rich Tree Service, Inc and the rejection of Harmony Tree Care, LLC for MCCPC Contract 18 (Tree Removal, Trimming & Stump Grinding Services)
  19. R-299-19 Refunding a Portion of Escrow fFunds for Block 154, Lot 26, 43 Meadowbrook Road to Michael Croes—$643.50
  20. R-300-19 Releasing Cash Road Opening Bond for the Purpose of Connecting to the Township Water Service and Sanitary Sewer Service at 4 Jason Lane, Block 101, Lot 26.01 Dharam Mehta—$500.00
  21. R-301-19 Releasing Cash Road Opening Bond for the Purpose of Connecting to the Township Water Service and Sanitary Sewer Service at 1 Jason Lane, Block 101, Lot 23 to Stephanie Robinson—$500.00
  22. R-302-19 Authorizing the Extension of a Contract for Preventive Maintenance Repair of HVAC Equipment of Township Buildings/Complexes for the Contract Period with Air Systems Maintenance, Inc.
  23. R-303-19 Authorizing the Increase of $5,000 to an of a Professional Services Agreement to Ferriero Engineering for Meadowbrook Water Main/Roadway Design Services—Bringing New Total to an Amount not to Exceed $68,000.00

CERTIFICATION OF AVAILABILITY OF FUNDS

Dated: November 5, 2019

As required by N.J.S.A. 40A:4-57, N.J.A.C. 5:30-14.5, and any other applicable requirement, I, Darren Maloney, Director of Finance for the Township of Randolph, have ascertained that funds will be available in the Water Capital Fund, Ordinance #13-18, Meadowbrook Road Water Improvements, to amend a contract with Ferriero Engineering for engineering services for the Meadowbrook Road water project, per its proposal submitted to the Township.

Darren Maloney
Chief Financial Officer
Budget Account: 06-215-55-916-602 (not to exceed $5,000.00)

  1. R-304-19 Authorizing the Award of MCCPC Contract #41 (Purchase of Communications Equipment—Radios) to Various Bidders
  2. R-305-19 Authorizing the Award of MCCPC Contract #6 (Road Resurfacing) to Various Bidders
  3. R-306-19 Authorizing Appropriation Transfers Per N.J.S.A. 40A:4-58—$58,000.00
  4. R-307-19 Authorizing the execution of a Tender and Release Agreement Between the Township of Randolph and Selective Insurance Company for the Completion of Calais Road Park (Veterans Community Park)
  5. R-308-19 Municipal Alliance Committee (MAC) Grant—Governor’s Council on Alcoholism and Drug Abuse Fiscal Grant Cycle—July 2020 - June 2025
  6. R-309-19 Authorizing the Release of Contract Performance Bond ($2,025,454.50) and Acceptance of Maintenance Bond ($221,290.14) and the Release of the Final Retainage Payment ($70,805.30) to M.S.P. Construction Corporation
  7. Raffle License, On-Premise 50/50, Randolph Athletic Council Boys Basketball Booster Club, at the Randolph High School, 511 Millbrook Avenue, Randolph, January 16, 2020, 5:30 p.m. - 8:30 p.m.
  8. Raffle License, On-Premise 50/50, Randolph Athletic Council Boys Basketball Booster Club, at the Randolph High School, 511 Millbrook Avenue, Randolph, February 15, 2020, 1:30 p.m to 8:30 p.m.
  9. Raffle License, Off-Premise 50/50, Chester PTO at the Meadow Wood Manor, 461 Rte. 10 East, Randolph, April 17, 2020, 6:30 p.m. - 11:30 p.m.
  10. Raffle License, Tricky Tray, Chester PTO at the Meadow Wood Manor, 461 Rte. 10 East, Randolph, April 17, 2020, 6:30 p.m. - 11:30 p.m.
  11. Raffle License, On-Premise 50/50, RAM RAC-RHS Wrestling Boosters, 511 Millbrook Avenue, Randolph, NJ, January 5, 2020, January 19, 2020, and February 22, 2020, from 8:00 a.m. to 6:00 p.m.

Councilwoman Veech made a motion to approve the Combined Actions resolutions. Councilman Forstenhausler seconded the motion, and the following roll call vote was taken:

AYES:
Councilman Forstenhausler
Councilman Nisivoccia (Abstain on No. 7)
Councilwoman Potter
Councilman Tkacs
Councilwoman Veech
Deputy Mayor Carey
Mayor Loveys

NAYS: None

F. UPCOMING EVENTS

  1. Annual Randolph Fire Department Inspection Dinner, Saturday, November 9 at 4:30 p.m., Ironia Fire Company #4, 331 Dover Chester Road, and at 6:00 p.m. at The Meadow Wood, cocktail hour
  2. Morris County Chamber of Commerce, Business Connections Networking Event, Friday, November 15 from 7:15 a.m. - 9:30 a.m. at The Mansion at Mountain Lakes, 90 Route 46 East, Mountain Lakes
  3. Randolph Area Chamber of Commerce, A Special Fall After Hours Event, Friday, November 15 from 5:00 p.m. - 8:00 p.m. at the Randolph Diner; register at randolphchamber.org
  4. Diwali Celebration, Randolph Indian Association, Sunday, November 17 from 5:30 a.m. - 9:30 p.m.; Adults $35; Children $20; Aashirwad Palace, 169 S. Salem St.—RSVP/PayPal: .(JavaScript must be enabled to view this e-mail address)
  5. Randolph Area chamber of Commerce Event—Monthly Networking at LaStrada Restaurant, Thursday, November 21, Speaker Vinay Singh, “Will Multi-Gen Ageism Affect Someone You Know”
  6. Ribbon Cutting/Grand Opening of Niyama Yoga and Wellness Studio, 1250 Sussex Tpke., Randolph on Friday, November 22 at 5:30 p.m.
  7. Randolph Area Chamber of Commerce Holiday Luncheon Networking at LaStrada Restaurant, Thursday, December 5 from 11:45 a.m. - 1:15 p.m.
  8. Library Event: Holiday Music, Sunday, December 8 at 2:00 p.m.; registration required 973-895-3556
  9. Senior Holiday Luncheon, Tuesday, December 10 from 12:00 p.m. - 2:30 p.m. at the Community Center
  10. Recreation Volunteer Awards, Tuesday, December 10 at 6:30 p.m. at the Community Center, RSVP to .(JavaScript must be enabled to view this e-mail address)
  11. Employee Appreciation Breakfast, Wednesday, December 11 at 9:00 am in the Municipal Building Lobby
  12. Morris County Chamber of Commerce, Business Connections Networking Event, Friday, December 20 from 7:15 am - 9:30 am at The Mansion at Mountain Lakes, 90 Route 46 East, Mountain Lakes
  13. 2020 Reorganization Meeting at Town Hall, Thursday, January 2, 2020, light dinner served at 6:00 p.m. followed by meeting at 7:00 p.m.

G. ORDINANCES: INTRODUCTION

1. Ordinance No. 23-19 Accepting Dedication of Block 47, Lot 7.30 on the Official Tax Map of the Township of Randolph from SJC Builders

Manager Mountain explained that, with the conclusion of the SJC Builders development originally associated with the golf course project, there were a number of properties that were dedicated to the township. This is the last of those properties to be dedicated to the township. He explained the reasons why this property took a longer time to be dedicated.

BE IT RESOLVED, that an Ordinance entitled “ACCEPTING DEDICATION OF BLOCK 47, LOT 7.30 ON THE OFFICIAL TAX MAP OF THE TOWNSHIP OF RANDOLPH FROM SJC BUILDERS, LLC” be introduced, read by title by the Township Clerk and passed on first reading.

BE IT RESOLVED, that said Ordinance shall be further considered for final passage at the meeting of the Township Council of the Township of Randolph on the 21st of November 2019 at 7:00 p.m. in the evening, prevailing time, at the Municipal Building in said Township, at which time and place all persons interested shall be given an opportunity to be heard concerning said ordinance.

BE IT FURTHER RESOLVED, that the Township Clerk be authorized and directed to advertise said Ordinance in full or by summary with the notice of introduction thereof, in the official designated newspaper according to law.

Councilwoman Veech asked Manager Mountain to explain, particularly for the newer Council members, why the township typically refuses properties. Manager Mountain explained that the value of this particular property is that it connects with other open space in a greenway fashion that will allow the township to extend trails that will benefit that neighborhood and other parts of the community; it is also in the best interest of the township in order to maintain the property. Mayor Loveys added that this was different than the usual properties offered to the township, this was an agreement between the township and SJC Builders several years ago; the property was always planned to be dedicated to the township if the golf course project did not move forward.

Councilman Forstenhausler made a motion to introduce the ordinance. Councilman Tkacs seconded the motion, and the following roll call vote was taken:

AYES:
Councilman Forstenhausler
Councilman Nisivoccia
Councilwoman Potter
Councilman Tkacs
Councilwoman Veech
Deputy Mayor Carey
Mayor Loveys

NAYS: None

2. Ordinance No. 24-19 Amending Section 31-75, No Parking Certain Hours, of Chapter 31, Traffic and Vehicles, of the Revised Ordinances of the Township of Randolph, Morris County, New Jersey

Manager Mountain explained that occasionally the township receives requests from a resident or group of residents, or it can be an internal recommendation where an existing restriction has to be reviewed due to changes that happen to the underlying reason the restriction was issued to begin with. This is regarding no parking restrictions associated with the Shongum School. Over the years the school district’s timing has changed as far as when the school is in session as well as drop-off and pick-up times. The changes to the ordinance were driven by the recommendations related to the timing changes. The ordinance was reviewed by the support services division of the police department.

BE IT RESOLVED, that an Ordinance entitled “AN ORDINANCE AMENDING SECTION 31-75, NO PARKING CERTAIN HOURS, OF CHAPTER 31, TRAFFIC AND VEHICLES, OF THE REVISED ORDINANCES OF THE TOWNSHIP OF RANDOLPH, MORRIS COUNTY, NEW JERSEY” be introduced, read by title by the Township Clerk and passed on first reading.

BE IT RESOLVED, that said Ordinance shall be further considered for final passage at the meeting of the Township Council of the Township of Randolph on the 21st of November 2019 at 7:00 p.m. in the evening, prevailing time, at the Municipal Building in said Township, at which time and place all persons interested shall be given an opportunity to be heard concerning said ordinance.

BE IT FURTHER RESOLVED, that the Township Clerk be authorized and directed to advertise said Ordinance in full or by summary with the notice of introduction thereof, in the official designated newspaper according to law.

Councilman Forstenhausler made a motion to introduce the ordinance. Councilman Nisivoccia seconded the motion, and the following roll call vote was taken:

AYES:
Councilman Forstenhausler
Councilman Nisivoccia
Councilwoman Potter
Councilman Tkacs
Councilwoman Veech
Deputy Mayor Carey
Mayor Loveys

NAYS: None

H. DISCUSSION ITEMS

1. 2020 Council Meeting Calendar

There was a brief discussion on the February 15, 2020 Budget Meeting date. It was decided to move the meeting to February 22, 2020.

Councilman Forstenhausler made a motion to approve the 2020 Council Meeting Calendar with the Budget Meeting date change from February 15, 2020 to February 22, 2020. Councilwoman Veech seconded the motion, and the following roll call vote was taken:

AYES:
Councilman Forstenhausler
Councilman Nisivoccia
Councilwoman Potter
Councilman Tkacs
Councilwoman Veech
Deputy Mayor Carey
Mayor Loveys

NAYS: None

R-310-19 Resolution of the Mayor and Council of the Township of Randolph, Morris County, New Jersey, to Establish a Schedule of Regular Meetings of the Mayor and Council of the Township of Randolph During the 2020 Calendar Year

I. OPEN TO THE PUBLIC

Seeing no one from the public, the public portion was closed.

J. COUNCIL COMMENTS

Councilwoman Potter reported that the Environmental and Landmarks Committee established a Single-Use Plastics Research Committee. She wanted to possibly make a motion to limit the timeframe of their research to potentially one year and asked for Council feedback. A few of the Council members felt one year was too long. It was decided that the committee could complete their research by the end of June 2020. If there was a legitimate reason for them to continue longer, they could ask the Council for an extension.

Councilwoman Potter reported that the small sub-committee for NJ 2-1-1 has been established; the members include Councilwoman Potter, Julie Swenson and Liz Ritter. They will communicate with Manager Mountain and Mayor Loveys.

Councilman Nisivoccia attended the MAC meeting for Councilman Forstenhausler; he had nothing to report from the meeting.

Councilman Forstenhausler had nothing to report.

Councilman Tkacs attended the Planning Board meeting; they approved the new zoning ordinance that was approved at a previous Township Council meeting related to the recommendations from the Board of Adjustment through their annual report. They also heard testimony on a new child care center going up behind the CVS next to the medical building; this building was part of the original development of that property.

Councilman Tkacs received a complaint from a resident regarding the four trash collection routes and the four leaf collection routes in the township, and how the routes are not the same. The people in the neighborhood got confused with the route number for leaf collection. Manager Mountain explained that there is logic to how the leaf collection districts were created.

Councilman Tkacs reported that he attempted to take the historic bus tour of Randolph; however, he was told that he did not make his reservation in time and the bus was full. At least two other couples were turned away.

Councilwoman Veech had nothing to report.

Deputy Mayor Carey had nothing to report.

Mayor Loveys explained that this time of year the Council works on the performance evaluations for the Township Manager and the Township Clerk. Deputy Mayor Carey and Councilman Nisivoccia have agreed to take the lead. By the end of this week the performance evaluation questionnaires will be emailed to the Council members and they will have two weeks to complete them; the responses need to be returned by Monday, November 25th. If they are received on time, Deputy Mayor Carey and Councilman Nisivoccia will compile the information and email it to the Council by Monday, December 2nd. The Council members will present the Manager with his performance evaluation in the Executive Session of the December 5th Council meeting. It has been agreed upon for this year and moving forward that the Council will not present the Township Clerk with her performance evaluation as a group in Executive Session; it will be presented by the Mayor, Deputy Mayor and Manager in the Manager’s Office at a convenient time for all.

K. EXECUTIVE SESSION

There was no Executive Session.

L. ADJOURNMENT

Councilman Forstenhausler made a motion to adjourn the meeting at 7:05 p.m. Councilman Tkacs seconded the motion, and the following roll call vote was taken:

AYES:
Councilman Forstenhausler
Councilman Nisivoccia
Councilwoman Potter
Councilman Tkacs
Councilwoman Veech
Deputy Mayor Carey
Mayor Loveys

NAYS: None

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