All meeting minutes posted on the township website are unofficial minutes. Official copies of minutes may be obtained from the township clerk.

Minutes: October 10, 2017

A. OPENING OF REGULAR MEETING

1. Call to Order

A regular meeting of the Randolph Township Council was called to order at 7:00 p.m. by Mayor Carey. This meeting is held pursuant to the New Jersey Open Public Meetings Act. Adequate notice of the meeting has been provided by posting written notice of the time, date, location and to the extent known, the agenda of the meeting in Randolph Township. This notice was posted on the Bulletin Board within Town Hall, it was filed with the Township Clerk, and it was provided to those persons or entities requesting notification. Notice was also provided to the Randolph Reporter and the Morris County Daily Record on December 2, 2016 by emailing them the annual resolution adopted by the Council on December 1, 2016. The annual resolution, which included this meeting date, was advertised in the Randolph Reporter, the official newspaper of the Township of Randolph on December 8, 2016, and the Daily Record on December 6, 2016.

2. Roll Call

PRESENT:
Councilman Guadagno
Councilman Loveys
Councilman Napoliello
Councilman Tkacs
Councilwoman Veech
Mayor Carey

ABSENT: Deputy Mayor Forstenhausler

Also present: Township Manager Mountain, and Keli Gallo from the Law Office of Edward Buzak

3. Pledge of Allegiance

Mayor Carey led the Pledge of Allegiance.

B. SWEARING IN OF PATROL OFFICER & RECOGNITION OF RETIRING CROSSING GUARD NANCY GUSOFF

Mayor Carey explained that there was a ceremony and reception in the lobby. The meeting was adjourned for the event, and re-opened following the reception.

1. Swearing in of Officer Nicholas Francica

2. Honoring Retiring Crossing Guard Nancy Gusoff

C. OPEN TO THE PUBLIC

Judith Stewart of 114 Everdale Road stated that she had to leave to attend another meeting. She also commented that she and Nancy Gusoff are related through marriage.

Seeing no one further from the public, the public portion was closed.

D. PRESENTATIONS/PROCLAMATIONS

1. Presentation by French & Parrello on the Development of Calais Park

Mayor Carey introduced Dennis Keenan from French & Parrello who presented the design plans for the park on Calais Road. Manager Mountain added that the firm, French & Parrello was selected after a thorough process undertaken by township staff. The Mayor thanked Russ Newman and Jeanne Montemarano for attending the meeting.

Mr. Keenan explained that the design plans for the park were based upon the Recreation Master Plan that was adopted by the Council in 2016. The initial phases of the project were begun in May—getting a topographic survey of the property, defining the wetlands. There were several environmental constraints associated with the property; wetlands, and a stream that cuts through it were two of the challenging aspects.

Mr. Keenan also explained that they met with the steering committee several times over the summer to determine exactly what the township/community was looking for in the project in order to develop the concept plan. In early August they submitted an application to the NJDEP to delineate all the wetlands on the property; it is currently under review at the NJDEP. They also took time with the steering committee to determine the priorities for the project, as well as the appropriate level of budgeting.

Mr. Keenan explained that the bulk of the property to be developed is right off of Calais Road; the access to the site will be from Calais Road. He used the drawing of the plan as a visual aid to explain and describe the specific details. Mr. Keenan described the specifics of the core items, the community garden; the walking trail which will be an open nature trail; the restrooms; the storage area for maintenance equipment; the open lawn area with a paved, lighted walking path; the picnic shelter; the band shell; the various parking areas; the pickle ball court; the paved path to Doby Road which will also allow emergency access. He explained that the plan also allows for future development opportunities.

Mr. Keenan stated that he and the steering committee determined a budget of $2.53M for construction costs, based on the current plan. The original target for the project was $2M. He explained that the township staff and steering committee discussed that there were two supplemental funding sources that are beyond the ten year recreational plan that total $180,000; if that amount is deducted from the $2.53M, the remaining cost is $2.35M. It was felt that the differential could be accommodated by the ten year recreational capital plan.

Councilman Guadagno asked for clarification that the picnic shelter was solely a shelter and did not come with the barbeque grills; Mr. Keenan stated that was correct, it was a picnic shelter on a concrete slab. He added that they earmarked some of the budget for some site amenities which would be items such as picnic tables, and charcoal grills.

Councilman Guadagno asked why two of the parking lots were not attached. Mr. Keenan replied that they could attach them, but the idea was to not allow people to drive through the property in order to allow more pedestrian access. They discussed the feasibility of either connecting the parking lots or creating access from the one parking lot to the trail.

Councilman Guadagno confirmed that electricity would be run to the band shell as well as the picnic shelter. He asked if there was access to water at the picnic shelter; Mr. Keenan replied that there was not a plan for water at the picnic shelter, but there was water to the restroom and the community garden. There was a discussion on the availability of water at the picnic shelter.

Councilman Loveys noted that the plan was roughly $350,000 over budget, and asked if consideration was given to the following items:

• Were the 168 raised beds in the community garden going to initially be built or if they would be built as needed.
• Possibly not paving all the areas that are indicated as being paved or stone-based. He felt the access to the community garden could be stone since it would never need to be plowed.

Mr. Keenan replied that they began the process putting everything into the concept plan, including the future phases. Then they determined the core of the project to meet the goals. He explained that they looked at individual items and their associated costs, and determined if they could possibly lower the cost without compromising the desired outcome. They concluded that they were comfortable with the budget at $2.53M, and with the concept plan having the desired elements.

Councilman Guadagno reiterated Councilman Lovey’s question about the building of the community garden beds. Mr. Keenan replied that it will be determined at the time the garden beds are being rented; they are going to fence the area in and the beds can be developed as needed. Councilwoman Veech clarified that the garden beds will not be raised beds, they will just be land that will be cultivated.

Councilman Guadagno asked about a playground. Manager Mountain explained that it was discussed; however, there is a lot involved in the proper design of a safe playground. Mr. Keenan added that they looked at alternatives. Manager Mountain added an area of grass was left in the design in case a community group approached the township in the future stating they had money and would like to build a playground.

Councilwoman Veech asked how much money there was for a contingency; there was some discussion to clarify the amount. Mr. Keenan explained that areas in the plan that are paved that may not need to be and vice versa, resulting in budget adjustments.

Councilman Napoliello asked for clarification on the leasing of the community garden plots. Manager Mountain replied that the plots would be rented each year, and it would be managed through the Recreation Department.

Councilman Guadagno asked if the lighted walking path was going to be maintained throughout the winter. Russ Newman replied that it would be maintained in a safe condition. The Councilman also asked how bright the lighting would be; Manager Mountain replied that the lighting would be bright enough, and the times the lights would turn on and off would be determined.

Councilman Loveys asked about the design of the bathroom. Mr. Keenan explained that, since it is right when you enter the park, it needs to be esthetically pleasing. He also explained that the bathroom would be on septic; it will be on a gallons/day basis. In the event of a large event, with hundreds of people, the bathroom would need to be closed and portable potties brought in. However, the majority of time this will not be an issue.

Mayor Carey opened the meeting for public comment.

Jim McConnell of 45 Carrell Road asked where the money for this project was going to come from. He explained that he has lived in Randolph since 1968, and has seen all the changes. Since there is no longer much development in the township, and the township owns a lot of the land, the tax base is becoming smaller; he felt that eventually the only way to sustain it will be to raise taxes which will make residents leave. Mayor Carey replied that the money is coming from the Open Space and Recreation Fund, which is generated through a tax that has been in place since 1995. Manager Mountain added that, when the ten year Master Plan for recreation was completed, they looked at the trust fund and what its earning capacity was over the next ten years without raising that tax; the budgeting for the next ten years included this project. This project’s financing was calculated in to the revenues that will be coming into that fund without raising the tax any further than where it is now. The Manager explained that it has to be viewed from all sides, an investment such as this draws people into a community, and it does have an impact on property values; he explained that as much as a municipality should not purchase all of the vacant land for open space, it should also not fail to make improvements that draw people to the community. He reiterated that this project was thoroughly analyzed, and if there is approval to fund it at the recommended level, some items in the ten year plan may have to be pushed out of that plan so the recreation tax does not go up during those ten years. Mr. McConnell again expressed his concern. Councilwoman Veech explained that there was a referendum years ago in which taxpayers of Randolph voted for 0.5% of 1% for open space for recreation; she explained that the money is not coming from the regular tax base, it is money that has been put aside for this purpose.

Marcia Friedlander of 3 Longest Drive asked how the community garden would be watered, and if the water usage was being paid for by the rental fee. Mr. Keenan replied that there will be a number of hose bibs that will be evenly spaced among all the beds. The cost will be built into the rental fee. Ms. Friedlander asked how long it will take to build, and the anticipated date the project will commence. Manager Mountain replied that it is anticipated that the project will go out to bid either during the winter or after the winter; a 2018 construction schedule is anticipated. He explained that this anticipated schedule is based on the Council gives approval to move forward at the recommended level, in order to prepare the ordinance for no later than the second meeting in November and be adopted this calendar year. However, if the Council is not ready, then the Manager’s recommendation is to give direction to him and the engineer to look at the project again to try to get closer to the target.

Manager Mountain explained that the project was built into the capital plan as a debt financed project; it was one of three that were debt financed, everything else was cash.

Councilman Napoliello asked if the park is needed in the community. Manager Mountain replied that the master plan process was in depth as far as surveying and outreach to the community; a great deal of data was collected from residents.

Councilman Guadagno commented that the Heistein pond area is being underutilized, and more maintenance should be given to that area since it’s a beautiful park; the pond was covered in algae this summer, and some of the bushes are overgrown. He felt that some of the current parks need additional maintenance before building another park. Manager Mountain explained that funding is built into each year of the plan for general park improvements and maintenance. He felt there were enough resources annually, through the capital and operating budgets, to address any issues in the parks; however, if it is a management issue, he would address it.

Manager Mountain asked the Council if they were ready to move forward with the plan as recommended, or if they would like him to go back to the steering committee to further review anything prior to drafting an ordinance. Mayor Carey stated that she liked Councilman Guadagno’s suggestion of having a water line to the picnic shelter, although she wasn’t sure it needed to go back to the steering committee. Councilman Guadagno asked how large the grass area was near the band shell. Mr. Keenan replied that it was a large field that could probably fit about 1,000 people. Councilman Loveys clarified that the parking area near the bocce court was stone, not paved. There was some discussion on the areas not needing paving, as well as an explanation by Manager Mountain and Councilwoman Veech that the plan was thoroughly reviewed to determine any areas in which costs could be cut to lower the budget. Mr. Keenan added that the present plan is the result of concessions being made and stripping down the project. Councilman Loveys stated that he was a little uncomfortable with the cost, although he did not think it was an extravagant plan. Manager Mountain added that there may be some things that could go through the MCCPC to slightly lower the cost, such as the paving, but he felt it better to have a larger budget and come in under budget than go over budget.

Janet McMillan of 39 Meadowbrook Road stated that she is excited about the park since it’s more of a passive park, without sports fields, and it’s geared toward senior citizens; she feels it will get a lot of use.

Councilman Guadagno commented that he thought the design of the park and the facilities were very good.

Councilman Loveys stated that he would be satisfied with having the bid process for certain things in the plan.

A resident added that she speaks on behalf of her fellow residents at Dawson Brook, the over 55 development, and they are very excited about the park for the same reasons stated by Ms. McMillan.

Manager Mountain stated that a resolution to amend the capital budget will be drafted since the number in the ordinance will be higher than that which was in the capital budget. The resolution will be on the next Council meeting agenda; he will then work with Darren Maloney and bond council to have the funding ordinance put into place for the first meeting in November. The schedule for getting the project out to bid will likely be in the winter, with the construction to follow.

E. MANAGER’S REPORT

Manager Mountain reported the following:

• Municipal Building Improvements—work has begun on the removal of the deteriorating walls and stairwells at the south entrance to the Municipal Building. The walls will be replaced by landscaping, the stairs will be replaced, and new benches will be installed to replace the concrete benches. The township Water & Sewer Department personnel are doing the work, and the project should be completed by the end of the month.
• EDC Meeting with County College Officials—earlier this month, the Economic Development Committee met with representatives of the County College and the Morris County Economic Development Corporation to discuss opportunities for partnership. He and Mayor Carey attended the meeting which was also attended by CCM President Iacono and MC Economic Development Corporation Executive Director Meghan Hunscher. The discussion included a number of partnership opportunities, including work force development initiatives, the creation of a business incubator program, the sharing of data and facilities, and grant development. The meeting stimulated a number of excellent ideas; the group will be working closely together in the coming months to put some of those ideas into action.

Councilman Guadagno stated that he felt there should be a Council liaison to the CCM Board, but the suggestion was never really considered in the past. Mayor Carey and Manager Mountain felt that the new President may be more willing to establish a liaison position; Manager Mountain will reach out to President Iacono.

F. COMBINED ACTION RESOLUTIONS

Item #8, Donation Clothing Bin at Shongum Firehouse—Councilman Guadagno stated that the last time one was approved at Fire Company #3, it was supposed to be in the back or on the side, and it was put right at the street. He felt it should be moved to the back. Manager Mountain explained that the one for Shongum Firehouse was approved to be placed in a designated area in the back.

Councilman Guadagno made a motion to approve the Combined Action Resolutions. Councilwoman Veech seconded the motion, and the following roll call vote was taken:

AYES:
Councilman Guadagno
Councilman Loveys
Councilman Napoliello
Councilman Tkacs
Councilwoman Veech
Mayor Carey

NAYS: None

ABSENT: Deputy Mayor Forstenhausler

1. Cancel Certain Grants—2016 Municipal Alliance Program—$229.60

R-243-17

WHEREAS, certain receivables and reserve balances exist in the Township’s Grant Fund for the following State Grant:

WHEREAS, it is recommended by the Finance Director that the above grant receivable and reserve balance be cancelled.

NOW, THEREFORE BE IT RESOLVED by the Township Council, Township of Randolph, County of Morris, State of New Jersey that the Finance Director be directed to cancel the above mentioned receivable and reserve balance.

2. Requesting the Approval of Items of Revenue and Appropriation—NJ State Body Armor Grant—$3,392.42

R-244-17

WHEREAS, NJSA 40A:4-87 provides that the Director of the Division of Local Government Services may approve the insertion of any special item of revenue in the budget of any county or municipality when such item has been made available by law and the amount was not determined at the time of the adoption of the budget; and

WHEREAS, the Director may also approve the insertion an item of appropriation for an equal amount,

NOW, THEREFORE, BE IT RESOLVED, that the Council of the Township of Randolph, in the County of Morris, New Jersey, hereby requests the Director of the Division of Local Government Services to approve the insertion of an item of revenue in the budget of the year 2017 in the sum of $3,392.42, which is now available from the 2017 NJ State Body Armor Grant Fund in the amount of $3,392.42.

BE IT FURTHER RESOLVED, that the like sum of $3,392.42 is hereby appropriated in the 2017 budget under the caption NJ State Body Armor Grant- 2017; and

BE IT FURTHER RESOLVED, that the above is the result of funds administered by the NJ Division of Criminal Justice in the amount of $3,392.42.

3. Authorizing Award of Various Bids for MCCPC Contract #15-A, Police Pursuit Vehicles, 2018 Model—to Various Bidders

R-245-17

WHEREAS, the Township of Randolph (“Township”) on behalf of the Morris County Cooperative Pricing Council (“MCCPC”) sought bids for Contract #15-A (Police Pursuit Vehicles, 2018 Models); and

WHEREAS, bids had been advertised and received on August 31, 2017, in accordance with Local Public Contracts Law; and

WHEREAS, six (6) bids were received for Contract #15-A (Police Pursuit Vehicles, 2018 Models); and

WHEREAS, no bids were received for Items #9 and #10; and

WHEREAS, the lowest responsive and responsible bidders for Items #1 through #8 and Items #11 and #12 contained in Contract #15-A (Police Pursuit Vehicles, 2018 Models) are reflected in the attached Notification of Award for a one-year term.

NOW, THEREFORE, BE IT RESOLVED by the Township Council, Township of Randolph, County of Morris, State of New Jersey, that the Township Council on behalf of the MCCPC hereby authorizes the award of Contract #15-A (Police Pursuit Vehicles, 2018 Models) to various bidders as noted for the term of November 1, 2017 - October 31, 2018.

4. Authorizing Contracts with Additional Approved Vendors Under the Educational Services Commission of NJ Cooperative Pricing System (ESCNJ)

R-246-17

WHEREAS, the Township of Randolph pursuant to N.J.S.A. 40A:11-11(5) and N.J.A.C. 5:34-7.1 et seq. may, by resolution and without advertising for bids, purchase any goods or services under a Cooperative Pricing System of which the Township is a member; and

WHEREAS, the Township of Randolph on February 16, 2017 via R 57-17 and on June 15, 2017 via R 154-17 authorized contracts with certain approved ESCNJ Contract vendors; and

WHEREAS, it’s been determined that contracts in excess of $17,500 may be entered into with additional ESCNJ Contract Vendors; and

WHEREAS, the additional ESCNJ Contract Vendors have been added to the attached list; and

WHEREAS, the Township of Randolph anticipates entering into contracts in excess of $17,500 with the attached Referenced Contract Vendors through this resolution and properly executed purchase orders/contracts as needed, which shall be subject to all the conditions applicable to the current co-op contracts.

NOW, THEREFORE, BE IT RESOLVED that the Township of Randolph authorizes the Purchasing Agent to purchase certain goods and services from the additional approved ESCNJ Contract Vendors on the attached list, pursuant to all conditions of the individual co-op contracts; and

BE IT FURTHER RESOLVED that the governing body of the Township of Randolph pursuant to N.J.A.C. 5:30-5.5(b) regarding the certification of available funds, shall either certify the full maximum amount against the budget at the time the contract is awarded, or no contract amount shall be chargeable or certified until such time as the goods or services are ordered or otherwise called for prior to placing the order, and a certification of availability of funds is made by the Chief Financial Officer via an authorized Purchase Order; and

BE IT FURTHER RESOLVED that the duration of the contracts between the Township of Randolph and the referenced ESCNJ Contract Vendors shall be until December 31, 2017 or upon expiration of the vendor’s contract whichever is first.

5. Awarding a Professional Services Agreement for the Tamari Court Water Pressure Booster Station Feasibility Analysis—Task 1—to Mott MacDonald, LLC of Iselin, NJ for the Period of October 10, 2017 through February 28, 2018—Not to Exceed $8,500.00

R-247-17

WHEREAS, the Township of Randolph solicited proposals via a non-fair and open process for the Tamari Court Water Pressure Booster Station Feasibility Analysis; and

WHEREAS, proposals were solicited from four (4) firms; and

WHEREAS, two (2) firms responded to the solicitation; and

WHEREAS, proposals were received from the following for the Task amounts shown:

Mott MacDonald, LLC, Iselin, NJ
Task 1 (Hydraulic Analysis and Recommendations): $8,500
Task 2 (System Design): $75,000

Suburban Consulting Engineers, Inc., Flanders NJ
Task 1 (Hydraulic Analysis and Recommendations): $11,580
Task 2 (System Design): $48,750

WHEREAS, proposals were reviewed by the Engineering Department; and

WHEREAS, the Engineering Department recommends the award of only Task 1 of the project to Mott MacDonald; and

WHEREAS, the Township Manager concurs with the recommendation to award Task 1 of the project only to Mott MacDonald; and

WHEREAS, the anticipated term of this contract is from October 10, 2017 through February 28, 2018; and

WHEREAS, the contract with Mott MacDonald, LLC, Iselin, NJ is for a total amount not to exceed $8,500; and

WHEREAS, Mott MacDonald, LLC, has submitted to the Township the Political Contribution Disclosure Form, Stockholder Disclosure Certification and Business Entity Disclosure Certification; and

WHEREAS, the Township of Randolph desires to award a professional services agreement for the Tamari Court Water Pressure Booster Station Feasibility Analysis Task 1 only to Mott MacDonald, LLC of Iselin, NJ for the not to exceed amount of $8,500; and

WHEREAS, the Finance Officer has certified to the availability of funds for this project in account 06-215-55-913-601.

NOW, THEREFORE BE IT RESOLVED, by the Township Council, Township of Randolph, County of Morris, State of New Jersey, that a professional services agreement be awarded to Mott MacDonald, LLC of Iselin, NJ for the Tamari Court Water Pressure Booster Station Feasibility Analysis Task 1 only for the not to exceed amount of $8,500 per their proposal for the period of October 10, 2017 through February 28, 2018.

CERTIFICATION OF AVAILABILITY OF FUNDS

Dated: October 10, 2017

As required by N.J.S.A. 40A:4-57, N.J.A.C. 5:30-14.5, and any other applicable requirement, I, Darren Maloney, Director of Finance for the Township of Randolph, have ascertained that funds will be available in the Water Capital Fund, Ordinance 07-17, Tamari Court/Sweetwood Drive Study, to award a contract to Mott MacDonald, LLC for a Tamari Court booster station study, per its proposal submitted to the Township.

Darren Maloney
Chief Financial Officer
Budget Accounts: 06-215-55-913-601 (not to exceed $8,500)

6. Authorizing the Township of Randolph to Enter into a Shared Services Agreement with the Township of Rockaway and the Township of Denville for the Purchase and Shared Use of Public Works Equipment—Asphalt Zipper

R-248-17

WHEREAS, the Township of Randolph, wishes to enter into a Shared Services Agreement with Rockaway Township and Denville Township to jointly purchase Asphalt Zipper equipment; and

WHEREAS, municipalities are permitted to enter into such agreements pursuant to the Uniform Shared Services Consolidation Act, 40A:65-1 et seq; and

WHEREAS, the Municipalities of Rockaway, Randolph, and Denville have mutually agreed there is an opportunity to further improve the efficacy of local municipal roads and other municipal paved area repair and maintenance for the Municipalities, while reducing the costs of delivering these public works services for the respective local governments; and

WHEREAS, the Municipalities have determined it to be in their mutual best interests to provide for the shared acquisition of specialized public works equipment for use by their respective Departments of Public Works with Randolph as the lead agency; and

NOW, THEREFORE, BE IT RESOLVED by the Township Council of Randolph, County of Morris, State of New Jersey as follows:

1. The Mayor is hereby authorized to sign and enter into the Shared Services Agreement, which is attached hereto, on behalf of the Township of Randolph.
2. This Agreement shall remain in effect for 20 years, which is the estimated useful life of the Shared Asphalt Zipper Equipment.
3. A copy of the Agreement shall be filed for informational purposes, with the Division of Local Government Services in the Department of Community Affairs, pursuant to the rules and regulations promulgated by the Director.
4. A copy of this Agreement is also on file in the office of the Municipal Clerk for inspection by the public.
5. This Resolution shall take effect as herein provided

7. Establishing Randolph Township’s Support of a Stigma-Free Community

R-249-17

WHEREAS, the Morris County Board of Chosen Freeholders, along with the Morris County Department of Human Services, supports the designation of Stigma-Free Communities in every municipality; and

WHEREAS, at their April 27, 2016 meeting, the Morris County Board of Chosen Freeholders unanimously passed a resolution supporting the designation of Morris County as a Stigma-Free Community; and

WHEREAS, Morris County recognizes that one in four Americans has experienced mental illness, including substance use disorders, in a given year according to the National Institute of Mental Health; and

WHEREAS, mental health problems are more common than cancer and heart disease combined, affecting children and adults, including more than half of our Iraq and Afghanistan Veterans treated at Veteran’s Administration hospitals; and

WHEREAS, given the serious nature of this public health problem, we must continue to reach the millions who need help; and

WHEREAS, the stigma associated with the disease of mental illness is identified as the primary reason individuals fail to seek the help they need to recover from the disease; and

WHEREAS, Stigma-Free Communities aim to inspire public interest and open dialogues about stigma, raise awareness of the disease of mental illness and create a culture wherein residents who have the disease of mental illness feel supported by their community and neighbors and feel free to seek treatment for the disease without fear of stigma; and

WHEREAS, promoting awareness that there can be no “health” without mental health will break down barriers and encourage residents of all ages to be mindful of their mental health and ask for help when needed; and

WHEREAS, local resources are available to treat the disease of mental illness so no one resident needs to suffer alone or feel hopeless; and

WHEREAS, establishing Stigma-Free Communities will raise awareness of resources and encourage residents to engage in care as soon as the need is identified so recovery can begin, hope is inspired and tragedies are avoided.

NOW, THEREFORE, BE IT RESOLVED that Randolph Township recognizes the community needs and supports the efforts of the County of Morris in designating Randolph Township as a Stigma-Free Community.

8. Approving Placement of a Donation Clothing Bin at the Randolph Chemical Engine Company 5—Shongum Fire House, at 118 West Hanover Avenue

R-250-17

WHEREAS, Randolph Chemical Engine Co. #5 has submitted an application with the Clerk’s office and has received approval from the Board of Adjustment for a Donation Clothing Bin to be placed at 118 West Hanover Avenue, Randolph, New Jersey by Millennium International Textile; and

WHEREAS, the fee of $150.00 (per month, per bin) will be utilized by the Volunteer Fire Company to pay building expenses.

NOW, THEREFORE, BE IT RESOLVED by the Mayor and Council of the Township of Randolph, County of Morris, State of New Jersey that the placement of this clothing bin is approved.

9. Release Road Opening Cash Bond for 31 Drake Ct., Block 221, Lot 59 to Richard Fazzolare—$500.00

R-251-17

WHEREAS, the Engineering Department has received a request from Richard Fazzolare for the release of a $500.00 cash road opening bond which was deposited with the Finance Department on September 1, 2017, for Block 221, Lot 59, 31 Drake Court, Randolph NJ 07869; and

WHEREAS, the Applicant was required to post the cash bond for the purpose of connecting to the to the Township water system, which connection was in the right-of way, on 31 Drake Court; and

WHEREAS, the road opening has been repaired, inspected, and found to be acceptable.

NOW THEREFORE, BE IT RESOLVED by the Mayor and Council of the Township of Randolph, County of Morris, State of New Jersey that it is recommended by Raffaele Carchia, Engineering Administrator that the cash Road Opening Bond in the amount of $500.00 be refunded to Richard Fazzolare, 31 Drake Court, Randolph NJ 07869.

10. Release Road Opening Cash Bond for 22 Center Rd., Block 5, Lot 3 to Fred Santucci—$500.00

R-252-17

WHEREAS, the Engineering Department has received a request from Fred Santucci for the release of a $500.00 cash road opening bond posted for the purpose of building a retaining wall at Block 54, Lot 3, 22 Center Road, Randolph NJ 07869; and

WHEREAS, the Road Opening Bond consisted of a $500.00 cash bond, which was received and deposited with the Finance Department on September 22, 2017; and

WHEREAS, the Applicant was required to post this cash bond to guarantee the building of a retaining wall 22 Center Road , Randolph NJ 07869, within the Township Right of Way; and

WHEREAS, the Engineering Department has inspected the road opening work, and found it to be acceptable.

NOW THEREFORE, BE IT RESOLVED by the Mayor and Council of the Township of Randolph, County of Morris, State of New Jersey that it is recommended by Raffaele Carchia, Engineering Administrator that the Cash Road Opening Bond in the amount of $500.00 be refunded to Fred Santucci at 22 Center Road, Randolph NJ 07869.

G. UPCOMING EVENTS

1. The Opiate Epidemic: From Addiction to Recovery, at Randolph HS Auditorium—Wednesday, October 11th at 7:00 p.m.
2. Council Only—Morris Park Alliance Awards Dinner, October 12th at 6:00 p.m., at Haggerty Education Center, Frelinghuysen Arboretum, 353 East Hanover Ave., Morris Township
3. Shongum Firehouse—Chemical Engine No. 5, Casino Night, October 14th from 7:00 p.m. to 11:00 p.m.
4. Randolph Lion’s Club—A Touch of Sinatra and His Friends, Saturday, October 14th, 7:00 p.m. - 8:45 p.m.. Italian buffet dinner, show at 9:00 p.m. at the Randolph Diner—$50 per person
5. Military Veteran/Fire Fighters Awards, Tuesday, October 17th from 5:00 p.m. to 7:00 p.m. at Haggerty Education Center, Frelinghuysen Arboretum, 353 East Hanover Ave., Morris Township
6. Randolph Area Chamber of Commerce Luncheon at LaStrada Restaurant, October 19th from 11:45 a.m. - 1:15 p.m.
7. Ribbon Cutting—RE/MAX House Values’ Grand Opening Celebration on October 19th from 3:30 p.m. - 6:00 p.m. at 1176 Sussex Turnpike
8. Randolph Library Event, Pinks Pharmacy presentation on Mixing Medications, Thursday, October 19th at 7:00 p.m.—Register online or by calling 973-895-3556
9. Randolph Township Fire Department 4th Battalion in Ironia, Pancake Breakfast, Sunday, October 22nd from 7:30 a.m. - 11:30 a.m.
10. NJ League of Municipalities, Wastewater Quality Availability Act on October 30th from 9:00 a.m. - 12:30 p.m., Conference Center, Mercer, West Windsor
11. VFW—Veteran’s Day Ceremony, Saturday, November 11th at 11:00 a.m., 103 Carrell Road
12. Council Only—Annual Fire Inspection and Dinner—November 11th—Meeting at Company #2 Millbrook Fire Station on Route 10 at 1:30 p.m. and ending at same at 5:00 p.m. followed by dinner at Picatinny Arsenal at 6:00 p.m.—RSVP by Oct. 2nd
13. Annual Vozza Dinner at the League of Municipalities, Tuesday, November 14th at the Ram’s Head Inn, 6:15 p.m.
14. Council Only—NJLM Convention—Atlantic City—November 14th to the 16th with the MCLOM Luncheon on November 15th at the Sheraton Convention Center Hotel at 12:00 p.m. in the Pearl Room

H. DISCUSSION ITEMS

1. 2018 Meeting Calendar

There was discussion on specific dates, particularly the summer dates. The June 14 meeting date will be moved to Tuesday, June 12 and the July 12 meeting date will be moved to Tuesday, July 10. There will also meetings on Thursdays, June 28 and July 26.

Councilwoman Veech asked if the budget meetings could begin on February 1 instead of January 27. Manager Mountain explained that for approximately 10 years, the state has been extending their statutory requirements of having a budget ready to introduce in February, and adopt in March; however, last year the extension was shorter than in the past. He is concerned that the state may tighten the extension even more, and by starting the budget meetings later, the budget adoption would not be until March, which is too late. The Manager wanted the budget meeting schedule to remain as proposed.

Manager Mountain brought up the reorganization meeting for January 2018. He stated that he would like to try to have a breakfast at approximately 9:30 a.m., followed by the reorganization meeting at 11:00 a.m. instead of having a lunch after the meeting. The Council was agreeable to the change.

The January 2019 reorganization meeting was discussed. If the Council would like to move it to a date other than January 1, Manager Mountain suggested moving it to Thursday, January 3. The reorganization meeting would take place around 5:30 or 6:00 p.m. The Council was agreeable to the change.

There was a short discussion on the proposed dates as related to the Jewish holidays. Donna Luciani explained that she had researched the Jewish holidays prior to drafting the meeting dates, and determined the days that were acceptable in which to work.

Donna Luciani will publish the dates as discussed and agreed upon.

Councilwoman Veech made a motion to adopt the 2018 meeting calendar (R-253-17) with suggested changes. Councilman Guadagno seconded the motion, and the following roll call vote was taken:

AYES:
Councilman Guadagno
Councilman Loveys
Councilman Napoliello
Councilman Tkacs
Councilwoman Veech
Mayor Carey

NAYS: None

ABSENT: Deputy Mayor Forstenhausler

R-253-17

RESOLUTION OF THE MAYOR AND COUNCIL OF THE TOWNSHIP OF RANDOLPH, MORRIS COUNTY, NEW JERSEY, TO ESTABLISH A SCHEDULE OF REGULAR MEETINGS OF THE MAYOR AND COUNCIL OF THE TOWNSHIP OF RANDOLPH DURING THE 2018 CALENDAR YEAR

WHEREAS, N.J.S.A. 10:4-6 et seq., known as the “Open Public Meetings Act” requires that all public bodies of the State of New Jersey provide adequate notice to the public of its intended meetings.

NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND COUNCIL OF THE TOWNSHIP OF RANDOLPH, MORRIS COUNTY, NEW JERSEY, AS FOLLOWS:

1. The regular meetings of the Township Council for the Township of Randolph to discuss or act upon public business during the calendar year 2018 will be held on Thursdays on the dates listed below. Regular meetings and work session meetings are scheduled to begin at 7:00 p.m. prevailing time. The public is invited to attend work sessions, but there is no public participation except at the beginning of the meeting during the “Open to the Public” portion of the agenda. Final action may or may not be taken at all scheduled meetings which are held at the Randolph Township Municipal Building, 502 Millbrook Avenue, Randolph, New Jersey, on the following dates:

Reorganization Meeting, Monday, January 1, 2018 at 11:00 a.m.

BUDGET MEETINGS (Saturdays at 8:30 a.m.)
January 27
February 10

2019 REORGANIZATION MEETING: January 3, 2019, Thursday, 7:00 p.m.

2. This Resolution shall, within seven days of its adoption, be emailed to the Randolph Reporter, the official newspaper designated by the Randolph Township Council, and to the Daily Record.

3. A certified copy of this said Resolution shall also be maintained throughout the year 2018 on the bulletin board located immediately adjacent to the Municipal Clerk’s Office in the main hallway of the Municipal Building.

I. OPEN TO THE PUBLIC

Seeing no one from the public, the public portion was closed.

J. COUNCIL COMMENTS

Councilman Napoliello attended the Board of Health meeting; they wrote a letter to him and Manager Mountain requesting that a student from Rutgers be appointed to their board. The student is a Randolph resident who is very qualified. The Manager explained that a letter was sent to the Randolph High School principal informing her that there are several vacancies on committees; however, she has not yet responded with any candidates. He further explained that next year he hopes that the school administration will begin the process at the end of the school year in order to have interested students’ information by the fall of 2018. The Rutgers student will be graduating in May 2018. Councilman Guadagno had an issue with appointing a student, who is not a high school student, to a committee. He asked if there was a vacancy for her on any other committee. Donna Luciani explained that historically they have never prevented any student from sitting on a board; students may participate, but are non-voting members. Manager Mountain asked if she would be occupying a position that would normally be held by a high school student, and if not, if there was a downside to appointing her. Donna added that there is no ordinance stating the number of students on a board. Councilman Guadagno asked if it specifies high school students; the ordinance only indicates student liaison, it does not specify high school. Mayor Carey asked if she would no longer be a student liaison once she graduates in May. Donna stated that she could then request to become a member of the board, but would no longer be a student liaison. The Council agreed to have Councilman Napoliello report back to the Board of Health that appointing the college student was acceptable.

Councilman Loveys reminded Council members of the opioid forum the following night at 7 p.m. in the high school auditorium.

Councilman Tkacs reported that approval was granted at the Planning Board meeting for a two story office building on Route 10 near the Millbrook Fire Company 2. There is also a manufacturing company going in on Middlebury Boulevard.

Councilman Tkacs also reported that the Clean Communities Day was very well attended.

Mayor Carey reported that she, Manager Mountain, and Councilman Loveys attended the inauguration of the new CCM President, Anthony Iacono. It was well attended, and many dignitaries were there.

K. EXECUTIVE SESSION

There was no Executive Session.

L. ADJOURNMENT

Councilman Guadagno made a motion to adjourn the meeting at 9:15 p.m. Councilman Napoliello seconded the motion, and the following roll call vote was taken:

AYES:
Councilman Guadagno
Councilman Loveys
Councilman Napoliello
Councilman Tkacs
Councilwoman Veech
Mayor Carey

NAYS: None

ABSENT: Deputy Mayor Forstenhausler