All meeting minutes posted on the township website are unofficial minutes. Official copies of minutes may be obtained from the township clerk.

Minutes: October 27, 2016

A. OPENING OF REGULAR MEETING

1. Call to Order

A regular meeting of the Randolph Township Council was called to order at 7:00 p.m. by Mayor Hirniak. This meeting is held pursuant to the New Jersey Open Public Meetings Act. Adequate notice of the meeting has been provided by posting written notice of the time, date, location and to the extent known, the agenda of the meeting in Randolph Township. This notice was posted on the Bulletin Board within Town Hall, it was filed with the Township Clerk, and it was provided to those persons or entities requesting notification. Notice was also provided to the Randolph Reporter and the Morris County Daily Record on December 4, 2015 by e-mailing them the annual resolution adopted by the Council on December 3, 2015. The annual resolution, which included this meeting date, was advertised in the Randolph Reporter, the official newspaper of the Township of Randolph, and the Daily Record on December 10, 2015.

2. Roll Call

PRESENT:
Councilman Forstenhausler
Councilman Guadagno
Councilman Loveys
Councilwoman Veech
Deputy Mayor Carey
Mayor Hirniak

ABSENT: Councilman Napoliello

Also present: Township Manager Mountain, and Ed Buzak from the Law Office of Edward Buzak.

3. Pledge of Allegiance

Mayor Hirniak led the Pledge of Allegiance.

B. OPEN TO THE PUBLIC

Judith Stewart of 114 Everdale Road asked for an explanation for Item #9 in the Combined Action Resolutions (R-283-16) since the wording “lease for lease” was confusing. Manager Mountain explained that the township owns public property that is bid out for a billboard lease. Companies bid for that space to pay a rental to have their billboard on the property.

Jeff Bash of 29 Clover Lane felt that seniors, those with disabilities, and empty-nesters were being discriminated against on two township policies, the leaf collection and the sewer charges. Mr. Bash is unable to do his yard work, including leaf collection, on his own and has a contractor. He felt the policy should be changed to allow contractors to place leaves at the curb. Mr. Bash felt that as a tax payer, he should be provided the same treatment as other residents. Regarding the sewer charges, he felt the fixed fee for every home, regardless of size or water and sewer usage, was unfair. He felt that a household of two should not pay the same rate as that of a household of five, etc.

Mayor Hirniak responded that he has brought up the sewer issue on a number of occasions, but he would have the Manager explain why it is a fixed number rather than a variable number. Regarding the leaf collection issue, the Mayor explained that the Manager had brought Mr. Bash’s concern to him.

Manager Mountain explained that he has heard the concern from several residents regarding the leaf collection policy. He explained that he believed the policy was instituted due to abuses by contractors at the time. The Manager has spoken to Engineering and Public Works staff, and they agreed that it is very difficult to enforce the policy unless the contractor is seen dumping the leaves. There has been internal discussion as to whether a change to the policy could be recommended to the Council. He explained that any change to lessen or eliminate the policy would have financial impact on the township, and he would not want the Council to make the decision without knowing the extent of the impact. Manager Mountain explained that his goal is to provide a recommendation to the Council in early 2017. He told Mr. Bash that he would be happy to inform him when the recommendation will take place so he could hear the discussion, and possibly contribute to the discussion. It was determined that Mr. Bash would speak with Manager Mountain about his options for leaf removal for this year.

Manager Mountain explained that he is unsure of the history of the sewer charges being a flat fee. There was a short discussion on whether fees had been variable or flat in the past. Councilman Guadagno asked Mr. Bash to provide his old bills, which he said show variable sewer fees, to Manager Mountain. The Manager will then research the situation, and discuss it at a future Council meeting.

Steven Riecker of 3 Patriots Way explained that he had made a recommendation to the Council to amend the backyard chicken ordinance, and that it was not on the agenda. Mayor Hirniak replied that the issue will be a discussion item on the November 17th Council meeting agenda.

Seeing no one further from the public, the public portion was closed.

C. MANAGER’S REPORT

Manager Mountain reported the following:

Sussex Turnpike—the contractor for the County is completing the paving work this week in the Mount Freedom section. The section of Sussex just west of Burrinis, and just east of the Mount Freedom Golf property, was outside the County’s project, but was significantly disturbed by the township’s water line project. As part of the township’s project, the plan was for the contractor to repave the section of disturbed pavement, but not the whole road. He and Paul Ferriero have been speaking to County Engineer Chris Vitz, and have received conceptual agreement for a plan to repave the whole section of road using the Morris County Cooperative Pricing Council contractor Tilcon in return for a reimbursement from the County for 70% of the job. Paul estimates the entire job to cost approximately $100,000 of which Randolph’s share would be $30,000. This is approximately the amount budgeted for the paving in the Water Line project. He felt this was a good deal for Randolph, and will ensure the resurfacing of the entire section of Sussex Turnpike disturbed by construction during the past two years. An interlocal agreement memorializing the arrangement will be prepared.
Harvey/Carellen Water Line—the water line project extending service into the Harvey Terrace/Carellen Place neighborhood has been completed. Township Water & Sewer Department staff worked jointly with a contractor to install the line, and finished the project on time and within budget. He commended Ralph Carchia for outstanding project management.
Mac Spar Drive—the Mac Spar Drive Sewer project was re-bid earlier this summer and due to the bids coming in higher than engineer’s estimates, all bids had to be rejected. Paul Ferriero and Ralph Carchia engaged in some minor re-engineering of the project and were able to identify a contractor through the Middlesex Cooperative Purchasing agency who could complete the work within the engineer’s estimate. It is anticipated that the contractor will begin the project in the coming weeks, with the project being completed by spring.
Retaining Wall Replacement—the project to continue the replacement of retaining walls on Everdale Road will be going out to bid in the next month. After discussion with Paul Ferriero, the decision was made to hold off the bidding of this project until the late fall/early winter because it was felt more competitive price proposals would be received. It is anticipated that a contractor will be in place no later than January, and that work will begin in the winter months, weather permitting.
Museum—the contractor has been completing scheduled repairs, and painting the building’s exterior. He thanked Donna Luciani for her oversight and for getting this project completed.
Open Space Grant Presentation—he and Darren Carney presented to the County Open Space Committee the township’s grant application for the Mount Freedom Golf property. The grant requests funding for the fee simple purchase of a portion of the property and conservation/recreation easement on the majority of the property. The Committee had many questions, but he felt the presentation went very well.

Mayor Hirniak, on behalf of the Township Council, thanked Ralph Carchia and his staff, and Donna Luciani for their work on the aforementioned projects.

D. COMBINED ACTION RESOLUTIONS

Mayor Hirniak explained that there were people in attendance related to Item #4 (R-278-16) regarding the transfer of the plenary liquor license, if any Council members had questions for them.

Item #4, R-278-16, transfer of the plenary liquor license—Rich Nasca, Counsel for the applicant, introduced Luis Garcia, one of the principals, and his family. Mr. Nasca explained that they are restaurateurs who own approximately 22 other Noches de Columbia restaurants in New Jersey. Silvia Garcia explained that she and Luis have lived in Randolph for 18 years, and they felt this would be a great opportunity to employ approximately 60 people from the area. It will be a family restaurant, with a capacity of 280 people; there will be a bar, bakery, and restaurant, like the other Noches de Columbia in New Jersey.

Item #5, R-279-16, awarding a three year contract to Dearborn National—Councilman Forstenhausler asked Ed Buzak if he should vote on this since he is a volunteer firefighter. Attorney Buzak stated that he should recuse himself.

Item #9, R-283-16, lease of public property for a billboard—Councilman Loveys asked if there was anything different in this lease than in prior leases. Manager Mountain replied that there was not.

Item #10, R-284-16, re-outfitting of vehicle 912—Councilman Loveys asked to have the resolution pulled. He explained that he would like additional time to have his questions answered with respect to this contract.

Item #11, R-286-16, solid waste and recyclable collection—Councilman Loveys felt that there should be some discussion, given the amount of the contract. Manager Mountain explained that he sent a memo to the Council regarding the contract, he highlighted the following:

The contract proposal solicited bids for combined solid waste and recycling. Bids were received from Blue Diamond, the current provider, and Waste Management. Blue Diamond’s proposal for both options provided in the contract were the lower of the two proposals received. The contract had an option for traditional service, the way the garbage and recycling is currently collected, and a second option for an automated collection which would use trucks with automated arms that pick up the toters. The bid results returned from both companies had a higher cost for the automated system. The feedback from both bidders was that they would have to invest in several trucks, as well as the toters, for a town the size of Randolph, and therefore it would cost more. Both options provided for a combining of the garbage and recycling to a singular day; the recycling would be collected on the 2nd and 4th weeks of the month on the same day as their garbage. The Solid Waste & Recycling Workgroup recommended the five-year award on the contract. There is a cost increase associated with this plan; the bids came in higher than the last year of service. It will be going up 9% in 2017 from the prior year; the remaining increases are approximately 2.5%. The Manager explained other things that were considered regarding the specifications and bids, none of which were felt to be feasible. Councilwoman Veech asked if recycling tonnage has gone up, and if garbage tonnage has gone down since the tonnage charge for each is different. Manager Mountain explained that it is difficult to determine, but overall the price is increasing because the man power to provide the service has gone up. However, the recycling tonnage has gone up based on the monthly reports, but not as dramatically as he expected. The Manager will research the issue.

Councilman Guadagno made a motion to approve the Combined Action Resolutions. Deputy Mayor Carey seconded the motion, and the following roll call vote was taken:

AYES:
Councilman Forstenhausler (with exception of R-279-16—abstained)
Councilman Guadagno
Councilman Loveys
Councilwoman Veech
Deputy Mayor Carey
Mayor Hirniak

NAYS: None

ABSENT: Councilman Napoliello

1. Refund Outside Tax Sale for Block 184, Lot 2 at 1 Kaye Place to TWR as CST for Ebury Fund 2 NJ—$2,415.24

R-275-16

WHEREAS, Outside Tax Sale Certificate #2067 held TWR as CST for Ebury Fund 2 NJ, LLC assessed to Saul Meneses, Block 184, Lot 2, 1 Kaye Place; and

WHEREAS, the above mentioned Tax Sale Certificate has been redeemed through the Tax Collector, including principal and interest in the amount of $815.24, and premium in the amount of $1,600.00.

NOW, THEREFORE, BE IT RESOLVED, by the Mayor and Council of the Township of Randolph, County of Morris, that the Treasurer be instructed to refund $2,415.24 to TWR as CST for Ebury Fund 2 NJ, LLC holder of Tax Sale Certificate #2067.

2. Requesting the Approval of Items of Revenue and Appropriation—NJ State Body Armor Grant—$3,387.15

R-276-16

WHEREAS, NJSA 40A:4-87 provides that the Director of the Division of Local Government Services may approve the insertion of any special item of revenue in the budget of any county or municipality when such item has been made available by law and the amount was not determined at the time of the adoption of the budget; and

WHEREAS, the Director may also approve the insertion an item of appropriation for an equal amount,

NOW, THEREFORE, BE IT RESOLVED, that the Council of the Township of Randolph, in the County of Morris, New Jersey, hereby requests the Director of the Division of Local Government Services to approve the insertion of an item of revenue in the budget of the year 2016 in the sum of $3,387.15, which is now available from the 2016 NJ State Body Armor Grant Fund in the amount of $3,387.15.

BE IT FURTHER RESOLVED, that the like sum of $3,387.15 is hereby appropriated in the 2016 budget under the caption NJ State Body Armor Grant-2016; and

BE IT FURTHER RESOLVED, that the above is the result of funds administered by the NJ Division of Criminal Justice in the amount of $3,387.15.

3. Liquor License Renewal for the 2016-2017 Season—Grecco—Pocket License

R-277-16

BE IT RESOLVED by the Township Council of the Township of Randolph, Morris County, New Jersey, that the following application for renewal of an alcoholic beverage pocket license for the respective premise hereinafter designated, for the 2016-2017 season commencing July 1, 2016 and ending June 30, 2017 be and the same are hereby granted. The fees being as hereinafter listed and the said applicants having complied with all requirements of the Statutes and Rules and Regulations of the Department of Alcoholic Beverage Control by receiving a special ruling on their verified petition to remain as a pocket license:

LICENSE NO.	NAME OF LICENSE	LOCATION	FEE
1432-33-016-003	Grecco, James B.	Pocket License	$2,500

BE IT FURTHER RESOLVED that the Township Clerk is hereby ordered and directed to sign and issue said pocket license in the name of the Township of Randolph and keep said license in the Clerk’s office.

4. Authorizing the Person-to-Person and Place-to-Place Transfer of the Plenary Liquor License from 1380 Sussex Tpke. to Vedugal, LLC

R-278-16

WHEREAS, Vedugal LLC (“Applicant”), age twenty one (21) or greater, has submitted a properly completed Retail Liquor License Application (“Application”), as provided by the New Jersey Division of Alcoholic Beverage Control (“ABC”), to transfer liquor license No. 1432-33-004-0009 (“Liquor License”) from 1380 Sussex Turnpike LLC (“Licensee”) to Applicant, including all appropriate supporting documents and affidavits of publication; and

WHEREAS, Notice of the Application was published in the Daily Record on July 20, 2016 and July 27, 2016; and

WHEREAS, a police background check has been completed on Applicant, including a fingerprint check, with a determination of no criminal history; and

WHEREAS, the Applicant has disclosed information as to the source of funds for acquiring the Liquor License from the current Licensee satisfactory to Randolph Township; and

WHEREAS, the Licensee has submitted a Consent to Transfer Liquor License; and

WHEREAS, the New Jersey Department of the Treasury, Division of Taxation has approved and issued an Alcoholic Beverage Retail Licensee Clearance Certificate (Transfer) and;

WHEREAS, the Township of Randolph has not received any objection to the transfer of the Liquor License to the Applicant; and

WHEREAS, all applicable requirements to transfer a liquor license per N.J.S.A. 33:1 et seq., N.J.A.C. 13:2-7.1 et seq., and the Township of Randolph Revised Ordinances 4-1 et seq. have been met, including the payment of all required fees.

NOW, THEREFORE BE IT RESOLVED by the Township Council of the Township of Randolph, County of Morris, State of New Jersey, as follows:

The Person-to-Person and Place-to-Place transfer of the Plenary liquor license No. 1432-33-004-0009 from 1380 Sussex Turnpike LLC to Vedugal LLC is hereby authorized and approved.
The Mayor and Township Clerk, together with all other appropriate elected and appointed officials and professionals, are hereby authorized and directed to take any and all steps necessary to effectuate the purposes of this Resolution.
The serving of alcohol outside of the premises located at Route 10 West, Units 2 and 3, Randolph, New Jersey is prohibited until Vedugal LLC obtains the necessary approvals for outside dining from the appropriate land use board.
This Resolution shall take effect immediately.

5. Awarding a Three Year Contract to Dearborn National for Basic Life and Basic AD&D Insurance Benefits for Municipal Employees, Volunteer Fire Personnel, Volunteer Rescue Squad Members and Certain Retired Employees—Not to Exceed $99,000

R-279-16

WHEREAS, the Township of Randolph provides basic life insurance and basic AD&D insurance benefits for its municipal employees, volunteer fire personnel, volunteer rescue squad members and certain retired employees; and

WHEREAS, the law permits insurance to be considered an Extraordinary Unspecifiable Service (EUS); and

WHEREAS, insurance is a limited exception to the public advertising and bidding requirements per NJSA 40A: 11-5(1)(a)(ii) and NJSA 40A:11-5(1)(m); and

WHEREAS, competitive quotes were received for a three-year contract from the following and for the prices listed:

The Standard—Basic Life Insurance: $0.93 per $1,000 benefit
Basic AD&D: $0.04 per $1,000 benefit

Dearborn National—Basic Life Insurance: $0.58 per $1,000 benefit
Basic AD&D $.037 per $1,000 benefit

Boston Mutual—Declined to Quote

Mutual of Omaha—Declined to Quote

Hartford—Declined to Quote

WHEREAS, the Chief Financial Officer recommends the award of a contract to Dearborn National; and

WHEREAS, the Township of Randolph desires to award a three-year contract for basic life and basic AD&D insurance benefits for municipal employees, volunteer fire personnel, volunteer rescue squad members and certain retired employees to Dearborn National.

NOW, THEREFORE BE IT RESOLVED, by the Township Council, Township of Randolph, County of Morris, State of New Jersey, that a three-year contract be awarded to Dearborn National for the total not to exceed $99,000 (not to exceed $33,000 per year), effective November 1, 2016.

CERTIFICATION OF AVAILABILITY OF FUNDS

Dated: October 27, 2016

As required by N.J.S.A. 40A:4-57, N.J.A.C. 5:30-14.5, and any other applicable requirement, I, Darren Maloney, Director of Finance for the Township of Randolph, have ascertained that funds will be available in the 2016 Budget, Liability Insurance, O&E, 2017 Budget, Liability Insurance, O&E (pending adoption), 2018 Budget, Liability Insurance, O&E (pending adoption) and the 2019 Budget O&E, Liability Insurance (pending adoption) to award a contract to Dearborn National for a basic life and basic AD&D insurance for township employees, per its response to a solicitation for quotes by the Township.

Darren Maloney
Chief Financial Officer
Budget Accounts: 01-201-23-210-080 2016 (not to exceed $5,500)
01-201-23-210-080 2017 (not to exceed $33,000)—pending adoption
01-201-23-210-080 2018 (not to exceed $33,000)—pending adoption
01-201-23-210-080 2019 (not to exceed $27,500)—pending adoption

6. Refunding Escrow Funds for 176 W. Hanover Avenue for Block 12, Lot 13 to Arnold Plonski—$475.25

R-280-16

WHEREAS, the Planning and Zoning Department received escrow funds from Arnold Plonski, 176 W. Hanover Avenue, Block 12 Lot 13, and in the amount of $1,000.00; and

WHEREAS, the project has been completed and closed out and there are no outstanding payments due.

NOW, THEREFORE, BE IT RESOLVED by the Mayor and Council of the Township of Randolph, County of Morris, State of New Jersey that it is recommended by Darren Carney, Planning and Zoning Administrator the remaining escrow funds in the amount of $457.25 be refunded to Arnold Plonski, 176 W. Hanover Avenue, Randolph, NJ 07869.

Darren Carney, Planning & Zoning Administrator
Date:

7. Releasing Road Opening Cash Bond for Repaving the Driveway at 27 Sandra Lane, Block 140, Lot 8 to Leonard Labriola—$500.00

R-281-16

WHEREAS, the Engineering Department has received a request from Leonard Labriola for the release of a $500.00 cash road opening bond posted for the purpose of repaving the driveway at 27 Sandra Lane, Randolph NJ 07869, BL 140/L 8; and

WHEREAS, the Road Opening Bond consisted of a $500.00 cash bond, which was received and deposited with the Finance Department on September 1, 2016; and

WHEREAS, the Applicant was required to post this cash bond to guarantee the repaving of the driveway at 27 Sandra Lane, within the Township Right of Way; and

WHEREAS, the Engineering Department has inspected the road opening work, and found it to be acceptable.

NOW THEREFORE, BE IT RESOLVED by the Mayor and Council of the Township of Randolph, County of Morris, State of New Jersey that it is recommended by Raffaele Carchia, Engineering Administrator that the Cash Road Opening Bond in the amount of $500.00 be refunded to Leonard Labriola at 27 Sandra Lane, Randolph NJ 07869.

8. Refund Road Opening Cash Bond for the Purpose of Connecting to Township Sewer at 16 Appio Drive, Block 199, Lot 12 to Mark LoMauro—$500.00

R-282-16

WHEREAS, the Engineering Department has received a request from Mark LoMauro for the release of a $500.00 cash road opening bond posted for the purpose of connecting to the township sewer system at 16 Appio Drive, Randolph NJ 07869 BL199/L 12; and

WHEREAS, the Road Opening Bond consisted of a $500.00 cash bond, which was received and deposited with the Finance Department on August 4, 2016; and

WHEREAS, the Applicant was required to post this cash bond to guarantee the sewer connection at 16 Appio Drive, Randolph, within the Township Right of Way; and

WHEREAS, the Engineering Department has inspected the road opening work, and found it to be acceptable.

9. Awarding a Lease for Lease of Public Property Described as a Portion of Tax Block 195, Lot 18 at 80 Route 10 West for Purposes of Erecting Billboards for Commercial Advertising

R-283-16

WHEREAS, the Township of Randolph (“Township”) duly sought bids for the “Lease of Public Property Described as a Portion of Tax Block 195, Lot 18 at 80 Route 10 West, Randolph, NJ for Purposes of Erecting Billboards for Commercial Advertising” in accordance with the Local Public Contracts Law (N.J.S.A. 40A:11, et seq.) and the Local Lands and Buildings Law (N.J.S.A. 40A:12-1, et seq.); and

WHEREAS, one (1) sealed bid was received and opened by the Township on October 18, 2016; and

WHEREAS, Outfront Media, LLC (“Outfront Media”) provided a bid in the bid amount of Fourteen Thousand Five Hundred dollars ($14,500) for the first year lease (the annual rent will automatically increase each year by Four Percent (4%), or by the increase in the Consumer Price Index for Urban Wage Earnings and Clerical Workers for Metropolitan New York, North Eastern New Jersey, whichever is greater) with Twenty-Five Percent (25%) Annual Percentage of Advertising Revenue for five/ten (5/10) years; and

WHEREAS, Outfront Media’s bid documents are in order and the Township Manager and the Purchasing Agent recommend the award of the lease to Outfront Media as the only responsive, responsible bidder; and

WHEREAS, the Township desires to award a five (5) year lease for the Lease of Public Property Described as a Portion of Tax Block 195, Lot 18 at 80 Route 10 West, Randolph, NJ for Purposes of Erecting Billboards for Commercial Advertising to Outfront Media LLC of Fairfield, NJ in the amount of $14,500 first year lease amount, 25% annual percentage of advertising revenue with annual increases as set forth in the bid specifications beginning January 1, 2017; and

NOW, THEREFORE, BE IT RESOLVED by the Township Council of the Township of Randolph, County of Morris, State of New Jersey, they being the Governing Body thereof as follows:

The Lease of Public Property Described as a Portion of Tax Block 195, Lot 18 at 80 Route 10 West, Randolph, NJ for Purposes of Erecting Billboards for Commercial Advertising in the amount of $14,500 first year lease (the annual rent will automatically increase by Four Percent (4%), or by the increase in the Consumer Price Index for Urban Wage Earnings and Clerical Workers for Metropolitan New York, North Eastern New Jersey, whichever is greater) with 25% annual percentage of advertising revenue per their bid proposal is hereby awarded to Outfront Media, LLC for the term of five (5) years beginning January 1, 2017.
The Mayor and Township Manager are hereby authorized to execute said Lease subsequent to the execution by Outfront Media and together with other appropriate officers and employees of the Township are hereby authorized to take all steps necessary to effectuate the purposes of this Resolution.
This Resolution shall take effect immediately.

10. Awarding a Contract for Re-Outfit of Vehicle 912 to Cliffside Body Corp—$44,824.00

R-284-16

PULLED TO NEXT MEETING

R-285-16

PULLED BEFORE MEETING

11. Awarding a Contract for Solid Waste and Recyclable Material Collection and Disposal Service to Blue Diamond Disposal for Option #1—5 Year Contract—$8,829,300.00

R-286-16

WHEREAS, the Township of Randolph advertised for the Solid Waste and Recyclable Material Collection and Disposal Service project in accordance with Local Public Contracts Law and received bids on October 13, 2016; and

WHEREAS, 2 bids were received; and

WHEREAS, bids were received from the following and for the bid prices listed:

Waste Management of New Jersey, Inc., Ewing, NJ

Option #1—2 Year Contract:
2017: $1,962,996
2018: $2,012,064
Total: $3,975,060

Option #1—3 Year Contract:
2017: $1,962,996
2018: $2,012,064
2019: $2,062,356
Total: $6,037,416

Option #1—5 Year Contract:
2017: $1,962,996
2018: $2,012,064
2019: $2,062,356
2020: $2,113,920
2021: $2,166,768
Total: $10,318,104

Option #2—2 Year Contract:
2017: $2,241,168
2018: $2,293,944
Total: $4,535,112

Option #2—3 Year Contract:
2017: $2,164,500
2018: $2,217,072
2019: $2,270,964
Total: $6,652,536

Option #2—5 Year Contract:
2017: $2,103,000
2018: $2,155,572
2019: $2,209,464
2020: $2,264,700
2021: $2,321,316
Total: $11,054,052; and

Blue Diamond Disposal, Inc., Succasunna, NJ

Option #1—2 Year Contract:
2017: $1,680,000
2018: $1,722,000
Total: $3,402,0000

Option #1—3 Year Contract:
2017: $1,680,000
2018: $1,722,000
2019: $1,764,000
Total: $5,166,000

Option #1—5 Year Contract:
2017: $1,680,000
2018: $1,722,000
2019: $1,764,000
2020: $1,809,000
2021: $1,854,300
Total: $8,829,300

Option #2—2 Year Contract:
2017: $2,220,000
2018: $2,220,000
Total: $4,440,000

Option #2—3 Year Contract:
2017: $2,052,000
2018: $2,052,000
2019: $2,052,000
Total: $6,156,000

Option #2—5 Year Contract:
2017: $1,800,000
2018: $1,845,000
2019: $1,890,000
2020: $1,938,000
2021: $1,986,600
Total: $9,459,600; and

WHEREAS, the Township Manager, the Health Officer, and the Purchasing Agent recommend the award of the contract to Blue Diamond Disposal, Inc. as the lowest responsive, responsible bidder; and

WHEREAS, the Township of Randolph desires to award a contract for the Solid Waste and Recyclable Material Collection and Disposal Service to Blue Diamond Disposal, Inc. of Succasunna, NJ for Option #1—5 Year Contract for the total of $8,829,300; and

WHEREAS, the Finance Officer has certified to the availability of funds for this project.

NOW, THEREFORE BE IT RESOLVED, by the Township Council, Township of Randolph, County of Morris, State of New Jersey, that a contract be awarded to Blue Diamond Disposal, Inc. of Succasunna, NJ for the Solid Waste and Recyclable Material Collection and Disposal Service project for the price of $8,829,300 for Option #1—5 Year Contract per their bid proposal.

CERTIFICATION OF AVAILABILITY OF FUNDS

Dated: October 27, 2016

As required by N.J.S.A. 40A:4-57, N.J.A.C. 5:30-14.5, and any other applicable requirement, I, Darren Maloney, Director of Finance for the Township of Randolph, have ascertained that funds will be available in the 2017 Budget, Solid Waste Collection, O&E, (pending adoption), the 2018 Budget, Solid Waste Collection, O&E, (pending adoption), the 2019 Budget Solid Waste Collection, O&E, (pending adoption), the 2020 Budget, Solid Waste Collection, O&E, (pending adoption) and the 2021 Budget, Solid Waste Collection, O&E, (pending adoption) to award a contract to Blue Diamond Disposal, Inc. for waste and recyclable material collection and disposal, per its response to a solicitation for bids by the Township.

Darren Maloney
Chief Financial Officer
Budget Accounts: 01-201-26-305-300 2017 (not to exceed $1,680,000)—pending adoption
01-201-26-305-300 2018 (not to exceed $1,722,000)—pending adoption
01-201-26-305-300 2019 (not to exceed $1,764,000)—pending adoption
01-201-26-305-300 2020 (not to exceed $1,809,000)—pending adoption
01-201-26-305-300 2021 (not to exceed $1,854,000)—pending adoption

12. Awarding a One Year Contract for DPW Winter Chemicals to Innovative Municipal Products (US) Inc. Not to Exceed $51,200

R-287-16

WHEREAS, the Township of Randolph advertised for the DPW Winter Chemicals project in accordance with Local Public Contracts Law and received bids on October 21, 2016; and

WHEREAS, 1 bid was received; and

WHEREAS, the sole bid was received from the following and for the bid prices listed:

Innovative Municipal Products (US) Inc., Glemont, NY -
Agriculturally Based Enhancer (ABE): $1.39 per gallon,
Liquid Magnesium Chloride (LMG): $1.17 per gallon; and

WHEREAS, it is anticipated that 20,000 gallons of each will be purchased for a contract total of $51,200; and

WHEREAS, the Public Works Director and the Purchasing Agent recommend the award of the contract to Innovative Municipal Products (US) Inc. as the only responsive, responsible bidder; and

WHEREAS, the Township of Randolph desires to award a contract for the DPW Winter Chemicals to Innovative Municipal Products (US) Inc. of Glemont, NY in the amount of $51,200 for the contract period of November 1, 2016 through October 31, 2017.

WHEREAS, the Finance Officer has certified to the availability of funds for this project.

NOW, THEREFORE BE IT RESOLVED, by the Township Council, Township of Randolph, County of Morris, State of New Jersey, that a contract be awarded to Innovative Municipal Products (US) Inc. of Glemont, NY for the DPW Winter Chemicals project in the not to exceed amount of $51,200 (price of $1.39 per gallon for ABE and price of $1.17 per gallon for LMC per their bid proposal) for the contract period of November 1, 2016 to October 31, 2017.

CERTIFICATION OF AVAILABILITY OF FUNDS

Dated: October 27, 2016

As required by N.J.S.A. 40A:4-57, N.J.A.C. 5:30-14.5, and any other applicable requirement, I, Darren Maloney, Director of Finance for the Township of Randolph, have ascertained that funds will be available in the 2016 Budget, Snow Removal, O&E and the Snow Removal Trust Fund to award a contract to Innovative Municipal Products for DPW Winter Chemicals, per its response to a solicitation for bids by the Township.

Darren Maloney
Chief Financial Officer
Budget Accounts: 01-201-26-301-301 (not to exceed $20,000)
10-115-02-000-002 (not to exceed $31,200)

13. Raffle License, Off-Premise Merchandise, Randolph Chemical Engine Company No. 5, Shongum, 118 West Hanover Ave., Randolph, NJ on January 16, 2017 at 7:30 p.m.

E. UPCOMING EVENTS

November 3rd Regular Council meeting will begin at 5:00 p.m.
Randolph Rock Stars Event, Randolph Education Foundation & Randolph Rotary, on Thursday, November 3rd from 7:00 p.m. to 10:00 p.m. at the Meadow Wood Manor, 461 Route 10 East, Randolph
Veterans Day Ceremony, Friday, November 11th at 11:00 a.m. at the VFW Building, 103 Carrell Road
Council Only—Annual Fire Inspection on November 12th starts at Shongum Mountain Fire Company at 1:30 p.m., ends at Shongum Mountain Fire Company at 5:00 p.m. followed by dinner at Picatinny Arsenal at 6:00 p.m.
Randolph Area Chamber of Commerce event at La Strada Restaurant, 1105 Route 10 E, Randolph on Thursday, November 17th at 11:45—guest speaker Carl Gould “Biz Dev Done Right”
NJSLOM convention in Atlantic City—November 15th - 17th
Volunteer Recognition Ceremony, December 1st, begins at 7:00 p.m. directly following the 6:00 p.m. Council Meeting
Holiday Tree Lighting, Saturday, December 3rd at 7:00 p.m.—Community Center
Employee Appreciation Breakfast, Atrium of Town Hall on Wednesday, December 7th at 9:00 a.m.
Senior Holiday Luncheon, at the Community Center, Tuesday, December 13th at 12:00 p.m.
Recreation Volunteer Awards at the Community Center, Tuesday, December 13th at 6:30 p.m.
Reorganization Meeting, Monday, January 2, 2017 at 1:00 p.m.
Chamber of Commerce on December 7th from 5 p.m. to 7 p.m. at Provident Bank on Sussex Turnpike

F. ORDINANCES: INTRODUCTION

1. Ordinance 24-16: An Ordinance Granting an Easement and Right of Way Agreement over a Portion of Block 86, Lot 74 and 75 on the Official Tax Map of the Township of Randolph to the New Jersey Natural Gas Company

Manager Mountain explained that the Ordinance grants to provide an easement and right of way over a portion of the township’s property at the DPW facility. It will allow for the extension of a gas line to service a couple of the buildings on the property.

BE IT RESOLVED, that an Ordinance entitled “AN ORDINANCE GRANTING AN EASEMENT AND RIGHT OF WAY AGREEMENT OVER A PORTION OF BLOCK 86, LOT 74 AND 75 ON THE OFFICIAL TAX MAP OF THE TOWNSHIP OF RANDOLPH TO THE NEW JERSEY NATURAL GAS COMPANY” be introduced, read by title by the Township Clerk and passed on first reading.

BE IT RESOLVED, that said Ordinance shall be further considered for final passage at the meeting of the Township Council of the Township of Randolph on the 17th of November 2016 at 7 o’clock in the evening, prevailing time, at the Municipal Building in said Township, at which time and place all persons interested shall be given an opportunity to be heard concerning said ordinance.

BE IT FURTHER RESOLVED, that the Township Clerk be authorized and directed to advertise said Ordinance in full or by summary with the notice of introduction thereof, in the official designated newspaper according to law.

Councilman Guadagno asked if there were any other easements that should be considered now, besides the gas line. Manager Mountain replied that there were not.

Councilman Guadagno made a motion to introduce the Ordinance. Councilman Forstenhausler seconded the motion, and the following roll call vote was taken:

AYES:
Councilman Forstenhausler
Councilman Guadagno
Councilman Loveys
Councilwoman Veech
Deputy Mayor Carey
Mayor Hirniak

NAYS: None

ABSENT: Councilman Napoliello

G. DISCUSSION ITEMS

Manager Mountain explained that both discussion items were the result of the Master Plan Re-examination report. Darren Carney researched and identified what needed to be addressed in the respective ordinances. The discussion is to ensure the Township Council understands what is being recommended for inclusion in the ordinances. If all are in agreement, Township Attorney Ed Buzak’s office will create ordinances to be introduced at the next Township Council meeting, with the second reading anticipated at the December 1, 2016 meeting.

1. Garden Apartment Affordable Housing Ordinance Recommendation

Manager Mountain explained that the township was approached by Gateway Apartments on the concept of the construction of new market rate apartments within the complex, with the provision that existing apartments would be converted to low and moderate income units. In the committee’s review of the township’s housing element and fair share plan, which is part of the Master Plan Re-examination report, it was felt that the recommendation was consistent with the affordable housing plan. Since the recommendation, the township has been working with professionals from Gateway Apartments to create regulations that will effectuate the concept.

Darren Carney explained that the owner of Gateway Apartments has been interested in doing this for years. He has been in discussions with the owner and their architects regarding a couple concept plans. They have been working to create a framework of regulations to allow the additional units to go into the complex. The regulations are proposed to be incorporated into the Land Development Ordinance as a permitted conditional use in the R-4 Garden Apartment zone district. Darren referred the Council to review the comparison of the proposed Garden Apartment Affordable Housing and R-4 Garden Apartment zone district regulations on pages 2 and 3 of his memorandum; he explained each item in detail.

Councilwoman Veech asked if there would be any issues with fire truck accessibility with the buildings being closer together, or if anyone from the Fire Department had looked at the plan. Darren Carney replied that they have not yet gotten to that level of detail. He did speak with the Fire Official, and he had no objection to the distance between the buildings. Councilman Forstenhausler had some concerns about the 20 feet between building so he would like to have experts from the Fire Department, the Fire Chief and the Fire Code Official, look at the plan. He would also like to know the number of buildings which would be 20 feet apart.

Councilwoman Veech expressed her concern about the height of the buildings, and asked what precedence this might set for other buildings in the township. Darren Carney explained that this ordinance was specifically created to allow additional affordable housing units to be installed in the complex; he felt that it would not set a precedence for the entire township since it is just for the R-4 zone.

Councilman Guadagno asked if some of the two story buildings would be converted to three stories. Darren explained that the proposal is to put three new buildings, two-three story buildings and one-two story building. Councilman Guadagno was concerned that they could add a third story to the other, pre-existing two story buildings. Darren explained that it is possible; however, structurally, they would not be able to support an additional floor and it would be very costly to convert.

Councilman Guadagno asked about the 15% figure for affordable housing, as he thought it was 20% for single family houses. Darren explained that 20% is for single family homes and townhomes, but the recommendation for rental units is 15% because there is a rental bonus on the units. Councilman Guadagno also asked if the number of additional cars has been considered, especially given the recent adoption of the ordinance allowing parking on streets within the Gateway Apartment complex. Darren explained that the parking and number of cars will be part of the site plan. He also explained that when the apartment complex was originally approved, the approval included on street parking; it is unknown how it changed over the years, but the recent ordinance returned the parking to match the original site plan. Councilman Guadagno again expressed his concern about the on street parking. Manager Mountain added that those type of questions can be addressed during the site plan review. There was more discussion on the ratio of parking spaces to bedrooms per unit. Councilman Forstenhausler also expressed concern over the on street parking in the complex.

Manager Mountain explained that in order to have this ordinance recommendation move forward this year, it would have to go before the Planning Board before it is adopted, and therefore, the it would need to be introduced at the November 17th Council meeting. For timing purposes, the Manager asked the Council if it was acceptable to get the answers to the parking/safety issue simultaneously with preparing the ordinance for introduction. If the answers are unacceptable, or if the Council still has concerns, the ordinance can be pulled. The Council agreed to Manager Mountain’s proposal.

2. General Rezoning Ordinance Recommendation

Manager Mountain explained that these recommendations are part of the Master Plan Re-examination, and have also been identified over the years by the Land Use Boards and Darren Carney. The goal is to cover all the changes in one ordinance, with the introduction at the November 17th Council meeting.

Darren Carney provided a zoning map for the Council to view during the discussion. He explained in detail the information contained in his October 18, 2016 memorandum regarding each of the neighborhoods/areas. Darren also explained the reasoning behind the recommendations.

Mayor Hirniak commented that at the Planning Board level, an expert indicated that developers were reluctant to build in the South Salem Street area due to the density metrics; there was a recommendation that those be adjusted as appropriate. The Mayor asked if that issue was being addressed in the near future. Darren explained that he expects that area to be redone at some point, but the Mount Freedom Center Plan is the priority at this time.

Manager Mountain explained that he and Darren Carney will work with Attorney Buzak’s office to draft the ordinance for the next Council meeting.

H. OPEN TO THE PUBLIC

Judith Stewart of 114 Everdale Road requested the issue of deer fences be included as a discussion item for an upcoming Council meeting.

Seeing no one further from the public, the public portion was closed.

I. COUNCIL COMMENTS

Councilman Guadagno stated that he was glad to see the water line extension completed, and he felt the rezoning of the area was a good idea. He was also happy to see the sewer line on the other side of town was being completed.

Councilman Guadagno commented that the automatic payment schedule for the various township billings is set to be deducted from accounts on the first of the month; it used to be taken on the fifth of the month. That could be a problem for seniors whose checks are not deposited until the first of the month. Manager Mountain will look into the schedule.

Councilman Loveys agreed that it is great that the water line extension, the Butterworth project, has been completed. He commented that the scope of the project was huge, and he commended the cooperation and work of everyone involved. Other Council members also agreed. Attorney Buzak explained that the obligation was prior to 2000, and the litigation goes back to 2005 or 2006; the project has been ten years in the making. He commended the cooperation between the entities involved.

Councilman Forstenhausler reported some residents have spoken to him about the left turn from Canfield Avenue onto Route 10 East being dangerous. He asked about the possibility of township staff speaking with the state about having a turning arrow at that light for those on Canfield Avenue. Manager Mountain stated that he would make the request on the basis of safety; however, he expects the state to reply that it is part of the Route 10 intersection improvement project, that was last forecast for 2019.

Councilwoman Veech reported that many residents have been asking about the revaluation, and when the notification letters were being sent; she felt it would be good to provide a timeframe to the public. Manager Mountain explained that he had already been discussing with township staff the timing for communicating the stage of the project, as well as that the letters with the preliminary values will be sent on approximately November 10. The information will be provided to the newspapers, and included on the township website and Facebook. The letter will also provide the information on next steps for residents. Manager Mountain also explained that there will be a discussion on the revaluation as part of the Executive Session at the November 3, 2016 Council meeting.

Deputy Mayor Carey reported that the Library Board met on October 13th. Anita Freeman, Library Director for the last 36 years, announced her retirement effective January 31, 2017. The Board of Trustees will discuss the search for a new Director at their November 10th meeting; an interim Director may be needed since it may be difficult to fill the position by January 31st.

Mayor Hirniak reported the following:

October 6—he attended a re-launch party at Morris Tap and Grill; they remodeled the interior of the restaurant, added more craft beers, and changed the menu.
October 10—he drilled with all 4 of the fire department battalions at the property on Route 10 next to the Randolph Diner. The following day he sent a thank you note to the Fire Chief and Deputy Fire Chief.
October 15—he attended the Open House at Fire Company 2, and then attended Casino Night at Shongum Firehouse that evening.
October 18—he attended a meeting of the County’s Freight Rail Advisory Committee. There was a discussion on the various projects within the county, but none pertinent to Randolph.
October 19—he attended the Randolph High School Career Fair, which was partially organized by the EDC. He thanked the EDC for their efforts. He spoke in a group that included Steve Mountain, Mark Caputo, Jeanne Montemarano, and Darren Maloney; they spoke at three sessions. The response from Principal Iosso was very positive.
October 20—he attended the Randolph Chamber of Commerce luncheon in which Congressman Frelinghuysen spoke. There was a good turnout, and a positive response from the Chamber of Commerce and other local, elected officials.
October 21—he and Manager Mountain hosted a tour of the Municipal Building and Police Department for the Shongum Junior Girl Scout Troop 95704. He thanked Jessica Losey and Patrolman Gould for guiding the tour.
October 25—he was interviewed by Boy Scout Ryan Borinsky as part of his work on achieving a First Class Rank.
October 27—prior to the Council meeting, he and Manager Mountain hosted a tour of the Municipal Building and the Police Department for the Center Grove Junior Girl Scout Troop 96142. He thanked Jessica Losey and Officer Biase for guiding the tour.

Mayor Hirniak acknowledged Betty and Jim McConnell for representing the Randolph Rescue Squad as delegates to the 2016 EMS Council of New Jersey Education Symposium and Trade Show. Jim McConnell is the Vice Chairperson of the Eighth District, which includes the Randolph Rescue Squad. The Mayor thanked them for their years of service, as well as representing Randolph at the symposium.

J. EXECUTIVE SESSION

There was no Executive Session.

K. ADJOURNMENT

Councilman Guadagno made a motion to adjourn the meeting at 8:45 p.m. Deputy Mayor Carey seconded the motion, and the following roll call vote was taken:

AYES:
Councilman Forstenhausler
Councilman Guadagno
Councilman Loveys
Councilwoman Veech
Deputy Mayor Carey
Mayor Hirniak

NAYS: None

ABSENT: Councilman Napoliello