All meeting minutes posted on the township website are unofficial minutes. Official copies of minutes may be obtained from the township clerk.

Minutes: October 3, 2013

A. OPENING OF REGULAR MEETING

1. Call to Order

A regular meeting of the Randolph Township Council was called to order at 7:00 p.m. by Mayor MacArthur. This meeting is held pursuant to the New Jersey Open Public Meetings Act. Adequate notice of the meeting has been provided by posting written notice of the time, date, location, and to the extent known, the agenda of the meeting in Randolph Township. This notice was posted on the bulletin board within Town Hall, it was filed with the Township Clerk, and it was provided to those persons or entities requesting notification. Notice was also provided to the Randolph Reporter and the Morris County Daily Record on December 7, 2012, by e-mailing them the annual resolution adopted by the Council on November 29, 2012. The annual resolution, which included this meeting date, was advertised in the Randolph Reporter, the official newspaper of the Township of Randolph, and the Daily Record on December 13, 2012.

2. Roll Call

PRESENT:
Councilwoman Carey
Councilman Guadagno
Councilman Hirniak
Councilman Napoliello (left at 8:00 p.m.)
Councilwoman Veech
Deputy Mayor Loveys
Mayor MacArthur

Also present: Edward Buzak and Keli Gallo from the Law Office of Edward Buzak.

3. Mayor MacArthur led the Pledge of Allegiance.

B. RECOGNITION/PROCLAMATION

1. Put the Brakes on Fatalities Day—October 10, 2013

Councilman Hirniak read the Proclamation and presented it to Chief Stokoe:

WHEREAS, across the nation, traffic crashes caused approximately 34,000 fatalities in 2012, and are the leading cause of death for young people ages 15 to 34; and WHEREAS, in New Jersey, 589 individuals lost their lives in traffic crashes in 2012; and

WHEREAS, alcohol-related crashes accounted for 27 percent of the State’s traffic fatalities, while 26 percent of all fatal crashes involved traveling at unsafe speeds; and

WHEREAS, motorcyclists, bicycle riders, and pedestrians face increased risks on New Jersey’s roadways, as people opt for alternative modes of transportation; and

WHEREAS, 70 motorcyclists, 14 bicyclists, and 163 pedestrians were killed in New Jersey in traffic-related crashes in 2012; and

WHEREAS, safer driving behaviors such as buckling up every ride; obeying posted speed limits; stopping for pedestrians in crosswalks and using crosswalks when walking; avoiding aggressive driving behaviors; never driving while impaired; wearing proper safety gear when riding a motorcycle or bicycle; and focusing soley on driving by avoiding distractions, can dramatically reduce the number of traffic-related injuries and deaths.

NOW, THEREFORE, BE IT RESOLVED, that I, Tom MacArthur, Mayor of the Township of Randolph, in the County of Morris, New Jersey, in conjunction with the Randolph Township Police Department, proclaims October 10, 2013 to be PUT THE BRAKES ON FATALITIES DAY and calls upon everyone to put these lifesaving behaviors into practice to improve safety on the roadways in our community and throughout the State.

Chief Stokoe stated that he felt it was an important endeavor and initiative for the Randolph Police Department to get involved with. This initiative will be a priority on October 10, 2013, with press releases, messages on the electronic message boards, the unused cars out as decoys, and the calming devices in place. He reported that he also asked every officer working that day who isn’t normally in uniform capacity or an enforcement capacity to designate 4 hours of their day in a visible uniform presence and enforcing the laws as well. The department is trying to do everything possible to help ensure that there are no fatalities in Randolph while contributing to the state effort. He was appreciative of the support from the township.

C. OPEN TO THE PUBLIC

Judith Stewart from 114 Everdale Road requested one more issue to be enforced, to stop people from talking on the phone while driving.

Seeing no one further from the public, the public portion was closed.

D. MANAGER’S REPORT

Manager Lovell gave the following report:

This is Emergency Management Week; it is twice a year, in October and in April. The generators at our three complexes, Municipal complex, the Library and Community Center complex, and the Sussex Maintenance Center complex were run yesterday. For the entire morning operations ran off the generators, and it was seamless and without a problem. Swift Reach notices were sent out yesterday, 15,732 calls went out; there were 4,595 that were unanswered. Also sent were 2,423 emails and 2,423 text messages across Randolph Township. Messages were on the electronic message boards asking people to sign up for Swift alerts.
The retaining Wall Committee is meeting Tuesday the 22nd at 3 p.m.
A retirement dinner for County Engineer Steve Hammond is upcoming. If it is satisfactory to the Council, the Manager will attend on behalf of Randolph Township.
The paving program has been mostly completed. The only project that wasn’t completed was the Quaker Church Road project from Millbrook to South Morris. That is now scheduled for the spring of 2014.
Butterworth Sewer Phase I project is moving along; it is anticipated to be done around Thanksgiving. It has been a very slow go in parts of Morris Township due to bedrock. Next spring the trenches will be milled out and overlayed.
Butterworth Sewer Phase II is moving along with the design, more will be discussed in Executive Session.
A number of years ago where the pond is at Heistein Park was very run down. The Manager took members of the staff there and asked that something be done to make it attractive. The Associate Planner at that time, Chris Hellwig, wrote a grant that funded the planting of the trees around the pond. Those trees have matured and are very attractive. At that time the trail was built around the pond, the embankment was grassed, and the park became a lot more formal. The tree project was a stellar project, and Chris Hellwig coordinated the entire project from start to finish. Chris left Randolph to work in the private sector and then worked in Byram as the Planner for a few years. He died at the age of 34 from brain cancer. Manager Lovell would like to install a plaque at the park remembering Chris as the employee who wrote the grant for the trees. He felt it would be touching for Chris’ mother, and a nice remembrance for the employees who knew him.

Councilman Guadagno made a motion to create a plaque commemorating Chris Hellwig’s efforts to bring about the tree planting in the park. Councilman Napoliello seconded the motion, and the following roll call vote was taken:

AYES:
Councilwoman Carey
Councilman Guadagno
Councilman Hirniak
Councilman Napoliello
Councilwoman Veech
Deputy Mayor Loveys
Mayor MacArthur

NAYS: None

E. COMBINED ACTION RESOLUTIONS

Item #1: Deputy Mayor Loveys felt that $5,400 was a lot of money to pay the architect for an estimate and a concept plan. Councilman Hirniak questioned the section of the agreement that says the architect gets to add a 15% charge on top of his expenses. Manager Lovell stated that without moving into a technical design, he didn’t think that reimbursement would ever need to be dealt with. It was decided that Item #1 would be pulled from the agenda so the Manager could discuss the agreement with the architect.

Item #5: Manager Lovell reported that he received an email from the town of Dover with minor changes to the water supply agreement. It was pulled from the agenda.

Item #9: Mayor MacArthur asked for clarification on the leaf loading, hauling and recycling. Manager Lovell explained the collection of leaves is done by township staff and the leaves are deposited in the new leaf pad next on Morris Turnpike. The leaves will then be loaded onto trucks provided by the company and transported to a facility that mulches leaves into soil. The township does not have the ability to mulch leaves on site.

Councilman Guadagno made a motion to accept the Combined Action Resolutions with the exception of Item #1 and Item #5. Councilman Napoliello seconded the motion, and the following roll call vote was taken:

AYES:
Councilwoman Carey
Councilman Guadagno
Councilman Hirniak
Councilman Napoliello
Councilwoman Veech
Deputy Mayor Loveys
Mayor MacArthur

NAYS: None

1. Authorizing Professional Services Agreement with Architect Ben Horten for the Municipal Building Entrance Design—Not to Exceed—$5,400.00

R-291-13

PULLED

2. Refund Outside Tax Sale for Block 170, Lot 2 to Lien Times, LLC—$56,815.18

R-292-13

WHEREAS, Outside Tax Sale Certificate #1837 held by Lien Times, LLC, assessed to Osvaldo Orama, Block170, Lot 2, 2 Seneca Trail; and

WHEREAS, the above mentioned Tax Sale Certificate has been redeemed through the Tax Collector, including principal and interest in the amount of $41,215.18, and premium in the amount of $15,600.00.

NOW, THEREFORE, BE IT RESOLVED, by the Mayor and Council of the Township of Randolph, County of Morris, that the Treasurer be instructed to refund $56,815.18 to Lien Times, LLC holder of Tax Sale Certificate #1837.

3. Refund Overpayment for 2013 Tax Year for Block 93, Lot 42.07 to Gregg/Melissa Potere—$424.51

R-293-13

WHEREAS, Gregg/Melissa Potere has been granted a reduction in assessed valuation for the tax year 2013 by the Tax Court of New Jersey on Block 93, Lot 42.07, known as 10 Julianne Way.; and

WHEREAS, an overpayment exists as a result of the reduction for the year 2013 in the amount of $424.51.

WHEREAS, it is recommended by the Tax Collector that this overpayment be refunded at this time.

NOW, THEREFORE, BE IT RESOLVED, by the Mayor and Council of the Township of Randolph, County of Morris, that the Treasurer be instructed to refund the overpayment of $424.51 to Gregg/Melissa Potere.

4. Amend Water Supply Agreement with Morris County Municipal Utilities Authority

R-294-13

WHEREAS, there is a need to amend the agreement made February 1, 2012 for Potable Water Supply made between Randolph Township and the Morris County Municipal Utilities Authority; and

WHEREAS, both parties agree to abide by the terms set forth in the Agreement dated October 3, 2013, attached hereto.

NOW, THEREFORE, BE IT RESOLVED that the Mayor and Council of the Township of Randolph do hereby approve the Amendment to the Agreement for Potable Water Supply and Service.

5. Water Supply Agreement with the Town of Dover

R-295-13

PULLED

6. Authorizing Agreement with Randolph YMCA to Continue Administering the Community RAP Program

R-296-13

WHEREAS, there is a need to enter into an Agreement between Randolph Township and the Randolph YMCA for the purpose of the YMCA continuing to administer the Community RAP program for the Township; and

WHEREAS, both parties agree to abide by the terms set forth in the Agreement dated September 14, 2013, attached hereto.

NOW, THEREFORE, BE IT RESOLVED that the Mayor and Council of the Township of Randolph do hereby approve the Agreement.

7. Cancel Unexpended and Dedicated Balances from the General Capital Improvement Authorizations

R-297-13

WHEREAS, the attached list of certain General Capital Improvement Authorization balances remain dedicated to projects now completed; and

WHEREAS, it is necessary to formally cancel these balances.

NOW THEREFORE BE IT RESOLVED, by the Mayor and Township Council, Township of Randolph, County of Morris, State of New Jersey that the Finance Director is instructed to cancel the unexpended and dedicated balances of the attached list of Capital Improvement Authorizations.

8. Release of Police Detail Escrow to Verizon—$284.00

R-298-13

WHEREAS, the Finance Department received escrow funds for Police Detail.

WHEREAS, the Detail work has been completed.

THEREFORE, BE IT RESOLVED by the Mayor and Council of the Township of Randolph, Morris County, New Jersey that it is recommended by the Finance Department that the escrow funds for the following amounts be refunded:

Verizon $284.00

9. Awarding Contract for 2013 Leaf Loading, Hauling and Recycling to S. Rotondi & Sons—Not to Exceed $90,000

R-299-13

WHEREAS, the Township of Randolph advertised for 2013 Leaf Loading, Hauling & Proper Recycling and received bids on September 20, 2013; and

WHEREAS, 5 bids were received; and

WHEREAS, bids were received from the following and for the bid prices listed:

Ag Choice, LLC, Andover, NJ—Base Bid: $6.33 per cubic yard; and
S. Rotondi & Sons, Inc., Summit, NJ—Base Bid: $5.90 per cubic yard; and
Warren County Trucking, Flanders, NJ—Base Bid: $6.75 per cubic yard; and
Jersey Mulch Products, LLC, Towaco, NJ—Base Bid: $8.29 per cubic yard; and
Reliable Wood Products, LLC, Jersey City, NJ—Base Bid: $7.24 per cubic yard; and

WHEREAS, the Public Works Director and Purchasing Agent recommend the award of the contract to S. Rotondi & Sons, Inc. as the lowest responsive, responsible bidder; and

WHEREAS, the estimated amount of leaves to be collected is 15,000 cubic yards; and

WHEREAS, the funds for this project will come from 01-201-26-300-302; and

WHEREAS, the Township of Randolph desires to award a contract for the 2013 Leaf Loading, Hauling & Proper Recycling to S. Rotondi & Sons, Inc. of Summit, NJ for the contract period of October 2013 to February 2014 with the option to extend for six months if necessary.

NOW, THEREFORE BE IT RESOLVED, by the Township Council, Township of Randolph, County of Morris, State of New Jersey, that a contract be awarded to S. Rotondi & Sons, Inc. of Summit, NJ for the 2013 Leaf Loading, Hauling & Proper Recycling project for the not to exceed price of $90,000.00 ($5.90 per cubic yard) per their bid proposal for the contract period of October 2013 to February 2014 with the option to extend for six months if necessary.

CERTIFICATION OF AVAILABILITY OF FUNDS

Dated: October 3, 2013

As required by N.J.S.A. 40A:4-57, N.J.A.C. 5:30-14.5, and any Other applicable requirement, I, Michael J. Soccio, Director of Finance of the Township of Randolph, have ascertained that funds are available in the 2013 Budget, Recycling, Other Expense, to award a contract to S. Rotondi & Sons, Inc. for the 2013 Leaf Loading, Hauling and Proper Recycling in the amount not to exceed $90,000.

__________________________________
Michael J. Soccio
Chief Financial Officer
Budget Account: 01-201-26-300-302

10. Awarding Contract for Purchase of New Maintenance Equipment and Related Training to Reed Systems LTD—$66,690

R-300-13

WHEREAS, the Township of Randolph advertised for Purchase of New, Unused Winter Maintenance Equipment and Related Training and received bids on September 20, 2013; and

WHEREAS, 1 bid was received; and

WHEREAS, the sole bid was received from the following and for the bid prices listed:

Reed Systems LTD, Ellenville, NY
Item #1—Salt Spreader Purchase: $41,713
Item #2—Conversion of Existing Hopper: $18,927
Item #3—Base Dispensing System Purchase: $6,050

WHEREAS, the Public Works Director and Purchasing Agent recommend the award of the contract to Reed Systems LTD as the lowest responsive, responsible bidder for Items #1, #2 and #3; and

WHEREAS, the funds for this project will come from 04-215-55-954-301 ($40,000) and 01-201-26-301-302 ($26,690); and

WHEREAS, the Township of Randolph desires to award a contract for the Purchase of New, Unused Winter Maintenance Equipment and Related Training to Reed Systems LTD of Ellenville, NY.

NOW, THEREFORE BE IT RESOLVED, by the Township Council, Township of Randolph, County of Morris, State of New Jersey, that a contract be awarded to Reed Systems LTD of Ellenville, NY for the Purchase of New, Unused Winter Maintenance Equipment and Related Training project for the price of 66,690 per their bid proposal for items #1, #2 and #3.

CERTIFICATION OF AVAILABILITY OF FUNDS

Dated: October 3, 2013

As required by N.J.S.A. 40A:4-57, N.J.A.C. 5:30-14.5, and any Other applicable requirement, I, Michael J. Soccio, Director of Finance of the Township of Randolph, have ascertained that funds are available in the 2013 Budget, Snow Removal Other Expense and Ordinance #12-13, Various Capital Improvements—Purchase of DPW Equipment, to award a contract to Reed Systems LTD for the Purchase of New, Unused Winter Maintenance Equipment and Related Training in the amount not to exceed $66,690.

__________________________________
Michael J. Soccio
Chief Financial Officer
Budget Account: 01-201-26-301-302 = $26,690.00
04-215-55-954-301 = $40,000.00

11. MCCPC Authorizing Award and Rejection of Bids for Contract #15A (Police Pursuit Vehicles)

R-301-13

WHEREAS, the Township of Randolph (“Township”) on behalf of the Morris County Cooperative Pricing Council (“MCCPC”) sought bids for Contract #15-A, Police Pursuit Vehicles; and

WHEREAS, bids had been advertised and received on September 5, 2013, on behalf of the MCCPC in accordance with Local Public Contracts Law; and

WHEREAS, the Township on behalf of the MCCPC desires to award the contract as follows to the lowest responsive and responsible bidders:

Item #1A (Ford Interceptor or equiv., full-size, 4-door sedan, all-wheel drive, 6-cylinder, new, unused, 2014 model): Beyer Ford—$23,764.00

Item #1B (Ford Interceptor or equiv., full-size, 4-door sedan, front-wheel drive, 6-cylinder, new, unused, 2014 model): Beyer Ford—$22,764.00

Item #2A (Ford Interceptor or equiv., lease/purchase of 2014 model or newer, all-wheel drive, 6-cylinder, full-size, 4-door sedan, new, unused): Beyer Ford (24 month lease)—$1,043.10 per month/ $25,035.33 to purchase outright; Beyer Ford (36 month lease)—$710.78 per month/ $25,589.12 to purchase outright, with a required documentation fee of $425.00 per transaction, not per unit

Item #2B (Ford Interceptor or equiv., lease/purchase of 2014 model or newer, front-wheel drive, 6-cylinder, full-size, 4-door sedan, new, unused): Beyer Ford (24 month lease)—$999.20 per month/ $23,981.87 to purchase outright; Beyer Ford (36 month lease)—$680.87 per month/ $24,512.36 to purchase outright, with a required documentation fee of $425.00 per transaction, not per unit

Item #3 (Ford Utility Police Interceptor or equiv., full-size, 6-cylinder, 4-door sedan, new, unused, 2014 model or newer): Beyer Ford—$25,613.00

Item #4A: Dodge Charger Police Vehicle or equiv., full-size, 6-cylinder, 4-door sedan, new, unused 2014 model or newer): Beyer CDJR—$23,847.00

Item #4B: Dodge Charger Police Vehicle or equiv., full-size, 8-cylinder, 4-door sedan, new, unused 2014 model or newer): Beyer CDJR—$24,865.00

Item #5A: Chevrolet Caprice Police Vehicle or equiv., full-size, 6-cylinder, 4-door sedan, new, unused 2014 model or newer): Mall Chevrolet—$28,025.00

Item #5B: Chevrolet Caprice Police Vehicle or equiv., full-size, 8-cylinder, 4-door sedan, new, unused 2014 model or newer): Mall Chevrolet—$28,025.00

WHEREAS, the low bidder for Item #5A, Performance Ford Lincoln, offered a Ford Police Interceptor; and

WHEREAS, after a review of the documents submitted by Performance Ford Lincoln for Item #5A by the MCCPC Administrator it was determined that the Ford Police Interceptor is not an equivalent vehicle to the Chevrolet Caprice Police Vehicle and the bid was therefore rejected as being non-responsive.

NOW, THEREFORE, BE IT RESOLVED by the Township Council, Township of Randolph, County of Morris, State of New Jersey, that the Township on behalf of the MCCPC hereby authorizes the award of Contract #15-A (Police Pursuit Vehicles) as stated above.

BE IT FURTHER RESOLVED that the Township Council authorizes the rejection of the bid stated above as recommended.

12. MCCPC Authorizing Award and Rejection of Bids for Contract #15-D (Service-Truck Bodies)

R-302-13

WHEREAS, the Township of Randolph (“Township”) on behalf of the Morris County Cooperative Pricing Council (“MCCPC”) sought bids for Contract #15-D, Service/Truck Bodies; and

WHEREAS, bids had been advertised and received on September 5, 2013, on behalf of the MCCPC in accordance with Local Public Contracts Law; and

WHEREAS, the Township on behalf of the MCCPC desires to award the contract as follows to the lowest responsive and responsible bidders:

Item #1A (8’ Service Body, 56" CA Single Wheel): Cliffside Body Corporation—Stahl Model CST98VVS—$12,020.00 (with options)

Item #1B (8’ Service Body, 56" CA Dual Rear Wheel): Cliffside Body Corporation—Stahl Model CST98VVD—$13,104.00 (with options)

Item #1C (9’ Service Body, 60" CA Single Wheel): Cliffside Body Corporation—Stahl Model CST110VVS—$25,966.00 (with options)

Item #1D (9’ Service Body, 60" CA Dual Rear Wheel): Cliffside Body Corporation—Stahl Model CST110VVD—$27,160.00 (with options)

Item #1E (11’ Service Body, 84" CA Dual Rear Wheel): Cliffside Body Corporation—Stahl Model CST134VVD—$15,622.00 (with options)

WHEREAS, the Bid Proposal submitted by the low bidder for the above items, Steelfab, was non-responsive to the bid specifications requiring vendors to be a member of the National Truck Equipment Association and must therefore be rejected; and

WHEREAS, the Bid Proposal submitted by Monmouth Truck Acquisition was non-responsive due to the fact that the vendor did not complete and submit the proper Bid Proposal that is mandatory and that is provided in the bid package and must therefore be rejected; and

WHEREAS, the sole Bid Proposal submitted by Tony Sanchez, Ltd. for Item #2, Item #3, and Item #4 was non-responsive as the signature page for the mandatory Disclosure of Investment Activities in Iran was not included in the package and must therefore be rejected.

BE IT FURTHER RESOLVED that the Township Council authorizes the rejection of those bids addressed above as recommended.

13. MCCPC Authorizing Award and Rejection of Bids for Contract #15B—Administrative Passenger Vehicles

R-303-13

WHEREAS, the Township of Randolph (“Township”) on behalf of the Morris County Cooperative Pricing Council (“MCCPC”) sought bids for Contract #15-B, Administrative Passenger Vehicles; and

WHEREAS, bids had been advertised and received on September 5, 2013, on behalf of the MCCPC in accordance with Local Public Contracts Law; and

WHEREAS, the Township on behalf of the MCCPC desires to award the contract as follows to the lowest responsive and responsible bidders:

Item #1 (Full-size, 4-door sedan, 8-cylinder, new, unused, 2014 model or newer): Beyer CDJR—Dodge Charger—$22,718.00

Item #2 (Full-size, 4-door sedan, 6-cylinder, new, unused, 2014 model or newer): Beyer Ford—Ford Taurus—$20,540.00

Item #4 (Mid-size, 4-door sedan, 4-cylinder, new, unused, 2014 model or newer): Winner Ford—Ford Fusion S—$17,691.00

Item #5 (Compact-size, 4-door sedan, 4-cylinder, new, unused, 2014 model or newer): Winner Ford—Ford Focus S—$13,850.00

WHEREAS, the Bid Proposal submitted by the low bidder for Item #2, Hertrich Fleet, took exception to the bid specifications which require the vendor to provide a full-size spare tire and wheel and must therefore be rejected as being non-responsive; and

WHEREAS, the Bid Proposals submitted by the low bidder for Item #3, Hertrich Fleet, and the second low bidder, Route 23 Automall, took exception to the bid specifications which require the vendor to provide a full-size spare tire and wheel and must therefore be rejected as being non-responsive; and

WHEREAS, the third and final low bidder for Item #3, Beyer CDJR, was found to be non-compliant to the bid specifications which mandate that cut-off dates for the vehicles shall not be prior to January 1, 2014, and must therefore be rejected; and

WHEREAS, the Bid Proposals submitted by the low bidder for Item #4, Hertrich Fleet, and the second low bidder, Route 23 Automall, took exceptions to the bid specifications which require the vendor to provide a full-size spare tire and wheel and must therefore be rejected as being non-responsive; and

WHEREAS, the third low bidder for Item #4, Beyer CDJR, was found to be non-compliant to the bid specifications which mandate that cut-off dates for the vehicles shall not be prior to January 1, 2014, and must therefore be rejected.

BE IT FURTHER RESOLVED that the Township Council authorizes the rejection of those bids stated above as recommended.

14. MCCPC Authorizing Award and Rejection of Bids for Contract #15C—Utility Vehicles

R-304-13

WHEREAS, the Township of Randolph (“Township”) on behalf of the Morris County Cooperative Pricing Council (“MCCPC”) sought bids for Contract #15-C, Utility Vehicles; and

WHEREAS, bids had been advertised and received on September 5, 2013, on behalf of the MCCPC in accordance with Local Public Contracts Law; and

WHEREAS, the Township on behalf of the MCCPC desires to award the contract as follows to the lowest responsive and responsible bidders:

Item #1 (Small utility vehicle, 4-door SUV, 2-wheel drive, 160 HP or greater, new, unused, 2014 model or newer): Beyer CDJR—Jeep Patriot—$18,116.00

Item #1A (Small utility vehicle, 4-door SUV, 4-wheel drive, 160 HP or greater, new, unused, 2014 model or newer): Beyer CDJR—Jeep Patriot—$19,194.00

Item #2 (Mid-size utility vehicle, 4-door SUV, 2-wheel drive, 260 HP or greater, new, unused, 2014 model or newer): Beyer Ford—Ford Explorer FWD Base K7B—$23,430.00

Item #2A (Mid-size utility vehicle, 4-door SUV, 4-wheel drive, 260 HP or greater, new, unused, 2014 model or newer): Beyer Ford—Ford Explorer 4WD K8B—$25,927.00

Item #3 (Full-size utility vehicle, 4-door SUV, 4-wheel drive, 300 HP or greater, new, unused, 2014 model or newer): Route 23 Automall—Ford Expedition—$28,391.00

Item #4 (Full-size “extended” utility vehicle, 4-door SUV, 4-wheel drive, 310 HP or greater, new, unused, 2014 model or newer): Route 23 Automall—Ford Expedition—$30,943.00

Item #5 (Small pick-up truck, 2-wheel drive, new, unused 2014 model or newer): Route 23 Automall—Nissan Frontier—$19,627.10

Item #5A (Small pick-up truck, 4-wheel drive, new, unused, 2014 model or newer): Route 23 Automall—Nissan Frontier—$23,627.10

Item #6 (Full-size pick-up truck, regular cab with 8’ bed, 1/2 ton, 2-wheel drive, new, unused, 2014 model or newer—F150 or equiv.): Route 23 Automall—Ford F1C—$18,241.25

Item #6A (Full-size pick-up truck, extended cab with 6’ minimum bed, 1/2 ton, 2-wheel drive, new, unused, 2014 model or newer—F-150 or equiv.): Beyer Ford—Ford F-150 4x2 Extended Cab X1C—$20,028.00

Item #6B (Full-size pick-up truck, crew cab with 5’ minimum bed, 1/2 ton, 2-wheel drive, new, unused, 2014 model or newer—F-150 or equiv.): Route 23 Automall—Ford F-150—$17,978.25

Item #6C (Full-size pick-up truck, regular cab with 8’ bed, 1/2 ton, 4-wheel drive, new, unused, 2014 model or newer—F-150 or equiv.): Beyer Ford—Ford F-150 4x4 Regular Cab F1E—$20,965.00

Item #6D (Full-size pick-up truck, extended cab with 6’ minimum bed, 1/2 ton, 4-wheel drive, new, unused, 2014 model or newer—F-150 or equiv.): Beyer Ford—Ford F-150 4x4 Extended Cab X1E—$22,825.00

Item #6E (Full-size pick-up truck, crew cab with 5’ minimum bed, 1/2 ton, 4-wheel drive, new, unused, 2014 model or newer—F-150 or equiv.): Foulke Management—Ram 1500 Tradesman—$25,550.00

Item #7 (Full-size pick-up truck, regular cab, 3/4 ton, V-8, gasoline engine, 4-wheel drive, new, unused, 2014 model or newer—F-250 or equiv.): Beyer Ford—Ford F-250 4x4 Regular Cab F2B—$21,169.00

Item #7A (Full-size pick-up truck, regular cab, 3/4 ton, V-8, diesel engine, 4-wheel drive, new, unused, 2014 model or newer—F-250 or equiv.): Beyer Ford—Ford F-250 4x4 Regular Cab F2B—$27,838.00

Item #8 (Full-size pick-up truck, regular cab, 1 ton, super duty, V-8, single rear wheel, 4-wheel drive, gasoline engine, new, unused, 2014 model or newer—F-350 or equiv.): Beyer Ford—Ford F-350 4x4 Regular Cab F3B—$21,652.00

Item #8A (Full-size pick-up truck, regular cab, 1 ton, super duty, V-8, single rear wheel, 4-wheel drive, diesel engine, new, unused, 2014 model or newer—F-350 or equiv.): Beyer Ford—Ford F-350 4x4 Regular Cab F3B—$28,321.00

Item #9 (Cab/chassis, super duty, 1 ton, dual rear wheel, 2-wheel drive, gasoline engine, new, unused, 2014 model or newer—F-350 or equiv.): Beyer Ford—Ford F-350 4x2 Regular Cab Pick-Up DRW F3C—$21,470.00

Item #9A (Cab/chassis, super duty, 1 ton, dual rear wheel, 2-wheel drive, diesel engine, new, unused, 2014 model or newer—F350 or equiv.): Beyer Ford—Ford F-350 4x2 Regular Cab Pick-Up DRW F3C—$28,139.00

Item #9B (Cab/chassis, super duty, 1 ton, dual rear wheel, 4-wheel drive, gasoline engine, new, unused, 2014 model or newer—F-350 or equiv.): Beyer Ford—Ford F-350 4x4 Regular Cab Pick-Up DRW F3D—$23,901.00

Item #9C (Cab/chassis, super duty, 1 ton, dual rear wheel, 4-wheel drive, diesel engine, new, unused, 2014 model or newer—F-350 or equiv.): Beyer Ford—Ford F-350 4x4 Regular Cab Pick-Up DRW F3D—$30,570.00

Item #10 (Heavy duty cab/chassis, 15,000 lbs. GVW, dual rear wheel, 2-wheel drive, diesel engine, new, unused, 2014 model or newer—F-450 or equiv.): Beyer Ford—Ford F-450 4x2 Regular Cab/Chassis F4G—$31,762.00

Item #10A (Heavy duty cab/chassis, 15,000 lbs. GVW, dual rear wheel, 4-wheel drive, diesel engine, new, unused, 2014 model or newer—F-450 or equiv.): Beyer Ford—Ford F-450 4x4 Regular Cab/Chassis F4H—$34,285.00

Item #11 (Heavy duty cab/chassis, 17,500 lbs GVW, dual rear wheel, 2-wheel drive, new, unused, 2014 model or newer—F-550 or equiv.): Beyer Ford—Ford F-550 4x2 Regular Cab/Chassis F5G—$32,019.00

Item #11A (Heavy duty cab/chassis, 17,500 lbs. GVW, dual rear wheel, 4-wheel drive, new, unused, 2014 model or newer—F-550 or equiv.): Beyer Ford—Ford F-550 4x4 Regular Cab/Chassis F5H—$35,142.00

Item #12 (Cargo van, V-8, gasoline engine, new, unused, 2014 model or newer—Ford E-250 or equiv.): Beyer Ford—Ford E-250 Cargo Van E2E—$17,377.00

WHEREAS, the Bid Proposals submitted by the low bidder for Items #2 and #2A, Hertrich Fleet, and the second low bidder, Route 23 Automall, took exceptions to the bid specifications which require the vendor to provide a full-size spare tire and wheel and must therefore be rejected as being non-responsive; and

WHEREAS, the Bid Proposal submitted by the low bidder for Item #6E, Hertrich Fleet, took exceptions to the bid specifications which require the vendor to provide a sliding rear window and must therefore be rejected as being non-responsive.

BE IT FURTHER RESOLVED that the Township Council authorizes the rejection of the bids stated above as recommended.

15. MCCPC Authorization Award and Rejection of Bids for Contract #15F (Cab-Chassis with Dump Bodies)

R-305-13

WHEREAS, the Township of Randolph (“Township”) on behalf of the Morris County Cooperative Pricing Council (“MCCPC”) sought bids for Contract #15-F, Cab/Chassis with Dump Bodies; and

WHEREAS, bids had been advertised and received on September 5, 2013, on behalf of the MCCPC in accordance with Local Public Contracts Law; and

WHEREAS, the Township on behalf of the MCCPC desires to award the contract as follows to the lowest responsive and responsible bidders:

Item #1 (Full-size cab/chassis, 1 ton, super duty, V-8, dual rear wheel, 4-wheel drive, gasoline engine, new, unused, 2014 model or newer—F-450 or equiv.): All American Ford—F-450—$43,131.00

Item #1A (Full-size cab/chassis, 1 ton, super duty, V-8, dual rear wheel, 4-wheel drive, diesel engine, new, unused, 2014 model or newer—F-450 or equiv.): All American Ford—F-450—$50,232.00

WHEREAS, the Bid Proposal submitted by the low bidder for Item #1 and Item #1A, Route 23 Automall, was offering a vehicle that was not equivalent to the F-450 required in the bid specifications and must therefore be rejected as being non-responsive; and

WHEREAS, the bid specifications for Item #2 required a V-10 diesel engine and it has come to the attention of the MCCPC that a V-10 diesel engine does not exist and, therefore, all bids submitted for Item #2 must be rejected and non-responsive.

BE IT FURTHER RESOLVED that the Township Council authorizes the rejection of the bids stated above as recommended.

16. MCCPC Authorizing Award and Rejection of Bids for Contract #15-E (Hybrid Vehicles)

R-306-13

WHEREAS, the Township of Randolph (“Township”) on behalf of the Morris County Cooperative Pricing Council (“MCCPC”) sought bids for Contract #15-E, Hybrid Vehicles; and

WHEREAS, bids had been advertised and received on September 5, 2013, on behalf of the MCCPC in accordance with Local Public Contracts Law; and

WHEREAS, the Township on behalf of the MCCPC desires to award the contract as follows to the lowest responsive and responsible bidders:

Item #1 (2-wheel drive, gasoline/electric hybrid, 4-door SUV, 110 HP or greater, new, unused, 2014 model or newer): Winner Ford—Ford CMax 5E Hybrid—$23,074.00

WHEREAS, the Bid Proposal submitted by the low bidder for Item #1, Route 23 Automall, took exception to the bid specifications which require the vendor to provide a full-size spare tire and wheel and must therefore be rejected as being non-responsive.

BE IT FURTHER RESOLVED that the Township Council authorizes the rejection of the bid stated above as recommended.

17. Budget Amendment—Federal Bulletproof Vest Program—$2,490.13

R-307-13

WHEREAS, N.J.S.A.40:4-87 provides that the Director of Local Government Services may approve the insertion of any special item of revenue in the budget of any county or municipality when such items shall have been made available and the amount thereof was not determined at the time of adoption of the 2013 Budget.

WHEREAS, said Director may also approve the insertion of any item of appropriation for equal amount.

SECTION 1

NOW, THEREFORE, BE IT RESOLVED, that the Township Council of the Township of Randolph, hereby requests the Director of the Division of Local Government Services to approve the insertion of an item of revenue in the budget of the year 2013 in the sum of $2,490.13 which item is now available as revenue from:

Miscellaneous Revenue
Special Items of General Revenue Anticipated with prior written Consent of Director of Local Government Services—Public and Private Revenue Off-Set with Appropriation: U.S. Department of Justice—Bureau of Justice Assistance—Federal Bulletproof Vest Program

SECTION II

BE IT FURTHER RESOLVED, that a like sum of $2,490.13 and the same is hereby appropriated under the caption:

General Appropriation
Operations Excluded from “CAPS”
Public & Private Programs Offset by Revenues: U.S. Department of Justice—Bureau of Justice Assistance—Federal Bulletproof Vest Program

18. Raffle License/Tricky Tray, RHS Choir Boosters Association at the Randolph High School, February 7, 2014, 6:30 p.m. to 10:00 p.m.

19. Raffle License 50/50, RHS Choir Boosters Association at the Randolph High School, February 7, 2014, 6:30 p.m. to 10:00 p.m.

20. Raffle License, Off-premise 50/50, St. Matthew the Apostle Parish, 335 Dover Chester Road, Randolph, NJ on Sunday, December 15 at 3:15 p.m.

F. UPCOMING EVENTS

Fire Department Inspection Dinner at the Zeris Inn on Saturday, November 9
Randolph Country Fair—October 5
Economic Development Committee—5th Friday at Nicole’s Ten—October 25
NJ League Convention—November 19-21
Cell Tower Public Meeting—November 15

G. ORDINANCES: SECOND READING/PUBLIC HEARING

1. Ordinance #20-13: Amending the Fee Schedule (Special Duty Police Officers)

BE IT RESOLVED that an Ordinance entitled “AN ORDINANCE AMENDING APPENDIX A, FEE SCHEDULE, OF THE REVISED ORDINANCES OF THE TOWNSHIP OF RANDOLPH, MORRIS COUNTY, NEW JERSEY” be read by title on second reading and a hearing held thereon.

Manager Lovell explained that the township’s rates were no longer competitive with other entities that provide this service, therefore, the rates are being increased for the officers. The Ordinance was designed in such a way that it will have no impact on the services provided to Randolph schools.

OPEN TO THE PUBLIC

Seeing no one from the public, the public portion was closed.

BE IT RESOLVED that an Ordinance entitled “AN ORDINANCE AMENDING APPENDIX A, FEE SCHEDULE, OF THE REVISED ORDINANCES OF THE TOWNSHIP OF RANDOLPH, MORRIS COUNTY, NEW JERSEY” be passed on final reading and that a Notice of Final Passage of said Ordinance be published in the official designated newspaper according to law.

Councilwoman Veech made a motion in support of adopting the ordinance. Deputy Mayor Loveys seconded the motion, and the following roll call vote was taken:

AYES:
Councilwoman Carey
Councilman Guadagno
Councilman Hirniak
Councilman Napoliello
Councilwoman Veech
Deputy Mayor Loveys
Mayor MacArthur

NAYS: None

2. Ordinance #21-13: Amending Capital Ordinance #7-12 Adding Overlook Road for Overlays

BE IT RESOLVED that an Ordinance entitled “AN ORDINANCE OF THE TOWNSHIP OF RANDOLPH, NEW JERSEY AMENDING THE IMPROVEMENTS REFERRED TO IN SECTION 1(1) OF ORDINANCE NO. 7-12 FINALLY ADOPTED APRIL 3, 2012” be read by title on second reading and a hearing held thereon.

OPEN TO THE PUBLIC

Seeing no one from the public, the public portion was closed.

BE IT RESOLVED that an Ordinance entitled “AN ORDINANCE OF THE TOWNSHIP OF RANDOLPH, NEW JERSEY AMENDING THE IMPROVEMENTS REFERRED TO IN SECTION 1(1) OF ORDINANCE NO. 7-12 FINALLY ADOPTED APRIL 3, 2012” be passed on final reading and that a Notice of Final Passage of said Ordinance be published in the official designated newspaper according to law.

Councilman Guadagno made a motion in support of adopting the ordinance. Deputy Mayor Loveys seconded the motion, and the following roll call vote was taken:

AYES:
Councilwoman Carey
Councilman Guadagno
Councilman Hirniak
Councilman Napoliello
Councilwoman Veech
Deputy Mayor Loveys
Mayor MacArthur

NAYS: None

3. Ordinance #22-13: Amending Capital Ordinance #11-13 Adding Sections of Quaker Church Road and Doby Road for Overlays

BE IT RESOLVED that an Ordinance entitled “AN ORDINANCE OF THE TOWNSHIP OF RANDOLPH, NEW JERSEY AMENDING THE 2013 ROAD PROGRAM OF ORDINANCE NO. 11-13 FINALLY ADOPTED JUNE 6, 2013” be read by title on second reading and a hearing held thereon.

OPEN TO THE PUBLIC

Seeing no one from the public, the public portion was closed.

BE IT RESOLVED that an Ordinance entitled “AN ORDINANCE OF THE TOWNSHIP OF RANDOLPH, NEW JERSEY AMENDING THE 2013 ROAD PROGRAM OF ORDINANCE NO. 11-13 FINALLY ADOPTED JUNE 6, 2013” be passed on final reading and that a Notice of Final Passage of said Ordinance be published in the official designated newspaper according to law.

Councilwoman Veech made a motion in support of adopting the ordinance. Councilman Guadagno seconded the motion, and the following roll call vote was taken:

AYES:
Councilwoman Carey
Councilman Guadagno
Councilman Hirniak
Councilman Napoliello
Councilwoman Veech
Deputy Mayor Loveys
Mayor MacArthur

NAYS: None

H. ORDINANCES: INTRODUCTIONS

1. Amend Open Space Bond Ordinance #23-13

Manager Lovell explained that this is an amendment to a Bond Ordinance that was adopted in 2008 that listed the number of properties that were acquired at that time. That Bond Ordinance restricted the use of the dollars to acquisition and acquisition cost. In order to provide flexibility at the staff level, two modifications would be added, the development of land and the maintenance of land for Open Space preservation. The Manager explained that more money wouldn’t necessarily be spent, but the jobs would get done more efficiently.

BE IT RESOLVED that an Ordinance entitled “BOND ORDINANCE AMENDING THE DESCRIPTION OF THE IMPROVEMENT REFERRED TO IN SECTION ONE OF BOND ORDINANCE NO. 7-08 FINALLY ADOPTED ON APRIL 3, 2008 IN AND BY THE TOWNSHIP OF RANDOLPH, NEW JERSEY” be introduced, read by title by the Township Clerk and passed on first reading.

BE IT RESOLVED that said Ordinance shall be further considered for final passage at the meeting of the Township Council of the Township of Randolph on the 7th of November 2013 at 7:00 o’clock in the evening, prevailing time, at the Municipal Building in said Township, at which time and place all persons interested shall be given an opportunity to be heard concerning said Ordinance.

BE IT FURTHER RESOLVED that the Township Clerk be authorized and directed to advertise said Ordinance in full or by summary with the Notice of Introduction thereof in the official designated newspaper according to law.

Councilwoman Veech asked Manager Lovell to find out if the 90 acre tract was included in this Ordinance.

Mayor MacArthur had concerns about calling it a Bond Ordinance if it is not for borrowing money. Manager Lovell explained that it was set up that way originally due to the large amount of land that was purchased in a short period of time. Mayor MacArthur wanted to make it clear that the Council was not authorizing funds to be borrowed for maintenance of Open Space. Manager Lovell explained that both he and Mike Soccio would make that clear to their replacements, but that this is the easiest way to set it up so there is easy access to money for funding projects in the township.

Councilwoman Veech made a motion to introduce the Ordinance. Councilwoman Carey seconded the motion and the following roll call vote was taken:

AYES:
Councilwoman Carey
Councilman Guadagno
Councilman Hirniak
Councilman Napoliello
Councilwoman Veech
Deputy Mayor Loveys
Mayor MacArthur

NAYS: None

2. Amend Salary and Wage Ordinance #24-13

Manager Lovell explained that the Construction Official and the part time Zoning Officer positions are not being eliminated as of December 31, 2013 as initially planned, and therefore, the language is being eliminated.

BE IT RESOLVED that an Ordinance entitled “AN ORDINANCE AMENDING ORDINANCE NO. 9-13 ENTITLED ’AN ORDINANCE TO PROVIDE AND DETERMINE THE RANGE OF COMPENSATION FOR SPECIFIED OFFICERS AND EMPLOYEES IN THE TOWNSHIP OF RANDOLPH’” be introduced, read by title by the Township Clerk and passed on first reading.

Councilman Guadagno made a motion to introduce the Ordinance. Councilman Hirniak seconded the motion and the following roll call vote was taken:

AYES:
Councilwoman Carey
Councilman Guadagno
Councilman Hirniak
Councilman Napoliello
Councilwoman Veech
Deputy Mayor Loveys
Mayor MacArthur

NAYS: None

I. DISCUSSION ITEMS

1. Acquisition of Used Bulldozer—Drainage Basin Project

Manager Lovell explained that every year the Public Works Department has the need for a bulldozer at some point during the course of the year, and each time one is needed, it has been rented. The department will be cleaning out and refurbishing retention basins across Randolph Township because they’ve been ignored for approximately 30 years. The cost of the rental is substantial, and a bulldozer is needed sporadically for this project as well as for other projects in town. Tom Spring had asked Manager Lovell about purchasing a bulldozer. The Manager assigned Tom two tasks, to contact neighboring towns to determine if they would lease a bulldozer from Randolph if one was purchased, and to find one that was a reasonable cost. Tom Spring found a bulldozer in very good condition for $25,000 and had it appraised as well. The neighboring towns said they would lease a bulldozer from Randolph. The Manager reported that he and Tom Spring would like to move forward with the acquisition if the Council agrees. There was consensus from the Council to move forward.

2. Randolph Police Department Chief—David Stokoe

David Stokoe provided an update on the Police Department since he took over on August 1, 2013. His update included the following:

He felt the biggest issue with the organization was to stabilize it through promotions and the hiring of new officers. When he started 18 years ago, the department had 41 sworn officers and there are currently 29 sworn officers. It will be a monumental undertaking that will consume the majority of the department’s efforts for the next 12-18 months.
Four officers have been hired over the past 5 months, and another officer will be sworn in on October 14th. The new officer is Jason DelTurco, he brings 9 years of law enforcement experience from the Morris County Sheriff’s Department.
A responsible approach was needed as to how to implement these promotions as well as how to bring in the new officers without adversely affecting the staffing levels and the overtime budget. After formulating a response, the ideal time was determined to be September 16. At that time, Jeff Gomez and Will Harzula were promoted to lieutenants. Will Harzula has taken over the patrol division and Jeff Gomez has taken over the administrative function of the department. Lieutenant Chris Guiliani, who has been a lieutenant for almost 4 years, took over the support services division.
There are now 2 sergeant position vacancies, but there is not currently an active sergeant’s list. Officers Ed Shivas and Matt Pfeiffer have become Acting Sergeants, and will continue in that role through the sergeant’s promotion process.
Promotions are established by ordinance. The ordinance establishes that the officers are given an 8 week study period, and they are given a list of 5 books provided by McCann’s Associates. Following the 8 week period, a written exam is given, and McCann’s Associates determines the cut off for a passing score. The officers that pass the written exam are then given an oral assessment by McCann’s Associates. McCann’s Associates will then provide the names of those who have successfully completed that portion of the promotional aspect. Those officers then by ordinance go into an equation that also includes their seniority and their education, and they’re given a numerical number. The officer with the highest numerical number gets the first promotion. It is a 3 month process from start to finish.
The written exam is tentatively scheduled for the week before Thanksgiving, with anticipation of promotions at the end of the year or early in 2014.
There are 3 officers currently eligible for retirement; none have indicated their intent to retire.
The next priority is recruiting more officers to fill vacancies in the organization. Pending no retirements, 6 more officers need to be recruited to bring the department up to 36. An explanation of the recruitment process as well as the training schedule was provided.
He met with the Municipal Court Judge, the Municipal Court Administrator, and the Prosecutor to explain his vision and direction for the department and how that is going to work together with the functions of the courts.
Another key initiative is to work with the Superintendent of Schools to foster a positive working relationship between the schools and the Police Department. He has met with Superintendent Dave Browne and the high school administration to discuss security issues as well as other, general topics. Dr. Browne and Chief Stokoe signed a Memorandum of Agreement for the 2013-2014 school year. The memorandum is an agreement between the school and the police department to share information as it relates to issues involving the police department and the schools as well as many other areas.
Police representation at the district schools for the opening of the school year at arrival & dismissal was continued this year.
In September, held a department meeting with the rank & file to explain his vision for the department and the direction in which he’d like to take it. He fielded questions and received positive feedback.
Also in September he met with the Traffic Advisory Committee and shared his vision for the department. There was much discussion on summonses and he expressed to them that traffic related issues are some of the most significant issues facing the residents.
The department obtained an automatic license plate reader (ALPR) through the Morris County Prosecutor’s Office who obtained it through a grant from the Department of Homeland Security. It’s a $25,000 piece of equipment that was of no additional cost to the township taxpayers. He explained that it was installed on one of the vehicles and it captures the license plate of every vehicle passing in either direction. A Memorandum of Understanding agreement was formulated and signed with the County Prosecutor that defines the roles and responsibilities of both parties and that the vehicle will be deployed in town as much as possible. The officers who have used it have provided positive feedback.
Another aspect was to increase the productivity of the officers. One of the first ways to accomplish that was to free up officers from doing administrative, data input aspects related to their job, and reassign that to the clerical staff. The officers would then have more time to be in the field doing police work. Other areas will be explored to increase the productivity.
In August there was an increase in summonses of 15% and an increase in warnings of 19% when compared to last August. In September there was an increase in summonses of 29% and an increase in warnings of 15% when compared to last September.
Internal Affairs matters: through first 3 quarters of 2012, there were 55 investigations, 37 initiated through the department, 18 initiated by citizens. Through the first 3 quarters of 2013, there were 30 investigations, 11 initiated through the department and 19 initiated by citizens. It is hoped that the reduction continues as the new officers are socialized into the organization.
He asked everyone in the department to be reasonable in their actions and their expectations, and patient with the process. He also asked the same of the Manager and the Council. He looked forward to providing updates in the future as well.

Councilwoman Veech asked who is currently leading the FOP and if the Chief saw any changes in the FOP since his organization was changing.

Chief Stokoe replied that he has made it very clear to his organization that they need to work together to foster a positive working relationship to accomplish things for both sides. The current President of the FOP is Steve Zens who retired from the department earlier this year. The Chief explained that right after he became Chief he reached out to the President of the union. He told him that he would like to meet with him and the Executive Board of the FOP to establish a relationship, to let them know that he was setting the best foot forward and to provide them with his vision for the department. Chief Stokoe did not hear back from President Zens. He again extended an invitation to the President to attend the departmental meeting. President Zens accepted the invitation, but didn’t attend. Following that, the Chief provided more dates to meet with the President and Executive Board, but has not yet gotten a reply.

3. 2013 Best Practices Inventory

Manager Lovell explained that he, Mike Soccio, Donna Luciani, and the Township Engineer all complete sections, sign it, and send it to the state. Based upon the results of the inventory this year, the township will get full funding. There was some discussion on Item 7, whether the municipality requires the elected officials to attend one instructional course annually and on Item 14, having a Finance Committee. Mayor MacArthur suggested including those two items on the next agenda for discussion.

4. Select Policy Renewal Limitation Amounts

Carried to a future meeting.

5. COAH Decision

Attorney Buzak’s comments included the following:

He sent out a summary of the court’s decision via email to Manager Lovell who shared it with the Council.
The opinion gave the legislature a clear signal that the growth share concept is something that can be constitutional. He explained the background of the COAH.
He felt the decision was as good as it could be given the criteria by which everything had to be judged.

There was some discussion on the Highlands Act vs. COAH. Attorney Buzak suggested that in budgeting next year, the expense of possibly having to update the COAH plan should be considered.

6. Revaluation—Board of Taxation

Manager Lovell reported that the County Board of Taxation has invited him to meet for the revaluation. The meeting will be on October 24th and he, Tax Attorney Fred Semrau, and Tax Assessor Barbara Gothie will attend. Councilman Guadagno expressed an interest in attending as well. The Manager’s suggestion to the County Board of Taxation would be to begin a revaluation by the middle of 2014 since Randolph is going through changes with himself and the Finance Director retiring, and then the numbers would be on the books for 2016. The revaluation is dated since it is based upon 1998 & 1999 sales and the market has shifted dramatically since then.

7. Naming of Facilities

Carried to future meeting.

8. Decision on MAC Speaker

Mayor MacArthur stated that a decision from the Council was needed since the MAC program is scheduled prior to the next Council meeting. He read from a portion of the Resolution that reestablished the MAC that defines what the committee is charged with. There was discussion on the program, the speaker, the support from the school, and the donations received from various groups to help fund the speaker. The Mayor instructed Councilman Napoliello to report back to the MAC that the Council supports the program with speaker Matt Belace.

J. OPEN TO THE PUBLIC

Judith Stewart from 114 Everdale Road spoke about Chris Hellwig and thanked the Manager and Council for considering a way to honor him.

Seeing no one further from the public, the public portion was closed.

K. COUNCIL COMMENTS

Councilman Hirniak reported that the TAC met on Tuesday, October 1st and that Dr. Browne and the Board of Education expressed the desire to put a stop light at the intersection of the south exit/entrance of the Municipal Complex and the exit for the high school and the middle school. There was discussion about the need for a stop light, and it was agreed that they would wait to formally weigh in until a report with statistics was generated by a traffic consultant. Manager Lovell said his office would find the previous report from the traffic study and then it can be determined if an update is needed.

Councilman Guadagno asked if Councilman Hirniak had discussed with the TAC the idea of making Dover Chester Road from the college down to Sussex Turnpike into a Complete Street. Councilman Hirniak hadn’t yet, but will get a copy of the Complete Streets manual and he will bring up the topic at the November TAC meeting.

Deputy Mayor Loveys reported that there was some discussion at the Wildlife Management meeting about a student liaison position not being included in the ordinance that created the committee. There is interest in having a student liaison if the Council would be agreeable to an amendment to the existing ordinance. Deputy Mayor Loveys also reported that several new private hunt areas have been coordinated as well as a few other public areas; the hunt is up & running. He also discussed the sentiments of the Council regarding a ban of feeding of the deer on private property. The topic will probably be revisited in the future.

Mayor MacArthur reported that the search committee for a Manager received 8 resumes in the first round. The plan is for each committee member to review the resumes and determine his/her interest in each candidate. At the next meeting the committee members will come to an agreement and provide Dan Mason with a response.

Mayor MacArthur also reported that a task force was formed many months ago regarding the possibility of merging courts with Mendham. It has been determined that since the court volume in Randolph has increased and Mendham has expressed no further interest, this is not the right time to consider the merge. Therefore, that task force is done.

L. EXECUTIVE SESSION

WHEREAS, Section 8 of the Open Public Meetings Act, Chapter 231, P.L. 1975 (N.J.S.A. 10:4-12) permits the exclusion of the public from a meeting under certain circumstances; and

WHEREAS, this public body is of the opinion that such circumstances presently exist.

NOW, THEREFORE, BE IT RESOLVED by the Mayor and Council of the Township of Randolph, in the County of Morris, and State of New Jersey, as follows:

1. The public shall be excluded from the following portion of the meeting.

2. The general nature of the subject matter to be discussed is as follows:

A. Amend Cost Sharing Agreement—Off Tract Improvement Bradford Project (Butterworth Sewer Interceptor)
B. Personnel
C. JCMUA, RVRSA Litigation

3. As nearly as now can be ascertained, the matter or matters to be discussed at this time will be disclosed to the public at such time and under such circumstances as are prescribed by law.

4. At the conclusion of the closed Executive Session, the Council may reconvene in public session for the purpose of taking formal action.

Councilwoman Veech made a motion to move into Executive Session at 9:45 p.m. Councilman Guadagno seconded the motion, and the following roll call vote was taken:

AYES:
Councilwoman Carey
Councilman Guadagno
Councilman Hirniak
Councilwoman Veech
Deputy Mayor Loveys
Mayor MacArthur

NAYS: None

NOT PRESENT: Councilman Napoliello

Councilman Guadagno made a motion to return to Open Session at 10:00 p.m. Councilwoman Veech seconded the motion, and the following roll call vote was taken:

AYES:
Councilwoman Carey
Councilman Guadagno
Councilman Hirniak
Councilwoman Veech
Deputy Mayor Loveys
Mayor MacArthur

NAYS: None

NOT PRESENT: Councilman Napoliello

M. ADJOURNMENT

Councilwoman Veech made a motion to adjourn the meeting at 10:00 p.m. Councilwoman Carey seconded the motion, and the following roll call vote was taken:

AYES:
Councilwoman Carey
Councilman Guadagno
Councilman Hirniak
Councilwoman Veech
Deputy Mayor Loveys
Mayor MacArthur

NAYS: None

NOT PRESENT: Councilman Napoliello