All meeting minutes posted on the township website are unofficial minutes. Official copies of minutes may be obtained from the township clerk.

Minutes: October 3, 2019

A. OPENING OF REGULAR MEETING

1. Call to Order

A regular meeting of the Randolph Township Council was called to order at 6:30 p.m. by Mayor Loveys. This meeting is held pursuant to the New Jersey Open Public Meetings Act. Adequate notice of the meeting has been provided by posting written notice of the time, date, location, and to the extent known, the agenda of the meeting in Randolph Township. This notice was posted on the bulletin board within Town Hall, it was filed with the Township Clerk, and it was provided to those persons or entities requesting notification. Notice was also provided to the Randolph Reporter and the Morris County Daily Record on November 29, 2018 by emailing them the annual resolution adopted by the Council on November 1, 2018. The annual resolution, which included this meeting date, was advertised in the Randolph Reporter, the official newspaper of the Township of Randolph, and the Daily Record on December 6, 2018.

2. Roll Call

PRESENT:
Councilman Forstenhausler
Councilman Nisivoccia
Councilwoman Potter
Councilman Tkacs
Councilwoman Veech
Deputy Mayor Carey
Mayor Loveys

Also present: Township Manager Mountain, Darren Carney, and Attorney Ed Buzak from the Buzak Law Group

3. Pledge of Allegiance

Mayor Loveys led the Pledge of Allegiance.

B. OPEN TO THE PUBLIC

Elias Cheruthottil of 6 Davis Avenue stated that he is a Boy Scout with Troop 50 in Randolph. He is working on his Communications Merit badge which requires him to attend a public meeting and take notes.

Seeing no one further from the public, the public portion was closed.

C. MANAGER’S REPORT

Manager Mountain reported the following:

EA Porter/Habitat Update—he and the Township Engineer met with representatives from Habitat and officials from NJ Natural Gas to review the final site plan details for gas service to the site. The utility coordination is the last piece of the design process to coordinate all of the subsurface infrastructure that must be included in the site plan design. The challenge with the utility work is the management of the trench de-watering in a way in which the environmental experts representing the utilities deem safe; they are in the final stages of working out the specifications to address the utility’s concerns. Once approved, the design and bid package will be complete and ready for bid. He is also preparing the supplemental funding ordinance for the project that was approved as part of this year’s capital plan. The revised housing trust spending plan including the supplemental funds for the Habitat project were submitted in the spring. The plan is to receive bids for the project in time to award it for a spring construction start.
Parks Awards—he received notification from the Morris Park Alliance that the township was selected to receive two awards this year. The Randolph Recreation Booster Program will receive the Outstanding Support Organization award and the Randolph Museum will receive the Historic/Cultural Facility award. The awards will be officially presented at an awards dinner on October 23rd at 7 p.m.; tables will be reserved for those wishing to attend.
Veterans Community Park Update—the bids from the three contractors solicited by the Surety Company to takeover the park project are due back on October 11th. Upon receipt of the bids, the terms of the tender agreement with the Surety Company will be finalized; he expects to have the agreement on the October 24th agenda for execution by the Council. In addition, they are finalizing the terms of the side agreement for the immediate work on the community garden area, including the removal of rocks, power raking and the re-installment of the weed barrier and installation of sod in the walkway areas around the beds. The Surety Company has agreed to split the cost of the sod, which is an additional $15,500 above the cost of the other restoration work which they will be absorbing into their responsibilities under the tender agreement. He expects that the contractor who will be handling the community garden work will be given approval to start work in the coming week.

D. APPROVAL OF COUNCIL MEETING MINUTES

1. Approving the Regular Council Meeting Minutes of July 25, 2019

Councilman Forstenhausler made a motion to approve the minutes from the July 25, 2019 regular Council meeting. Councilman Nisivoccia seconded the motion, and the following roll call vote was taken:

AYES:
Councilman Forstenhausler
Councilman Nisivoccia
Councilwoman Potter
Councilman Tkacs
Councilwoman Veech
Deputy Mayor Carey (ABSTAIN)
Mayor Loveys

NAYS: None

E. COMBINED ACTION RESOLUTIONS

Item #2, Tax Sale Certificate #2003—Councilman Tkacs asked if it meant that the person could walk away from $24,000. Manager Mountain explained that when there is a premium there is a five year window for redemption. If there is no redemption in that period, the lien holder walks away without collecting the premium, but they gained the opportunity to collect a higher percent of interest on future year’s taxes if unpaid. The township receives the money when there is no redemption.

Item #7, detachable aerial bucket truck body—Councilman Nisivoccia asked if the bucket truck adds onto the existing truck. Manager Mountain explained that it is a new bucket truck; it was part of this year’s capital program. It is a whole new vehicle.

1. Requesting the Approval of Items of Revenue and Appropriation per NJSA 40A:4-87 US DOJ Bulletproof Vest Partnership Grant—$5,207.92

R-259-19

WHEREAS, NJSA 40A:4-87 provides that the Director of the Division of Local Government Services may approve the insertion of any special item of revenue in the budget of any county or municipality when such item has been made available by law and the amount was not determined at the time of the adoption of the budget; and

WHEREAS, the Director may also approve the insertion of an item of appropriation for an equal amount;

NOW, THEREFORE, BE IT RESOLVED, that the Council of the Township of Randolph, in the County of Morris, New Jersey, hereby requests the Director of the Division of Local Government Services to approve the insertion of an item of revenue in the budget of the year 2019 in the sum of $5,207.92 which is now available from the FY 2019 US Department of Justice Bulletproof Vest Partnership Grant; and

BE IT FURTHER RESOLVED, that the like sum of $5,207.92 is hereby appropriated under the caption 2019 US Department of Justice Bulletproof Vest Partnership Grant; and

BE IT FURTHUR RESOLVED, that the sum of $5,207.92 representing the amount required as the municipality’s share of this aforementioned undertaking or improvement, as it appears in the general capital fund’s Ordinance #10-19, Purchase Soft Body Armor, is hereby appropriated as the town match for said purpose; and

BE IT FURTHER RESOLVED, that the above is the result of a federal grant in the amount of $5,207.92 from the US Department of Justice Bulletproof Vest Partnership Act Grant.

2. Authorizing a Premium Payment for Tax Sale Certificate #2003 on Block 93, Lot 23, 58 Old Brookside Rd., in the Amount of $24,000.00 Be Turned Over to the Treasurer

R-260-19

WHEREAS, Tax Sale Certificate #2003 was issued at the Tax Sale held on September 23, 2014 with zero percent redemption and a premium of $24,000.00 on Block 93 Lot 23 also known as 58 Old Brookside Rd.; and

WHEREAS, N.J.S.A. 54:5-33 states that if redemption is not made within five years from the date of the Sale the premium payment shall be turned over to the Treasurer of the Municipality; and

WHEREAS, Tax Sale Certificate #2003 was five years from the date of Tax Sale on September 23, 2019, therefore the premium in the amount of $24,000.00 is to be turned over to the Treasurer;

NOW, THEREFORE BE IT RESOLVED, by the Town Council of the Township of Randolph that this Governing Body acknowledges that the premium for Tax Sale Certificate #2003 in the amount of $24,000.00 be turned over to the Treasurer.

3. Refund Tax Sale Certificate #17-23 for Block 147, Lot 20, 416 Millbrook Avenue to Tom Tiehua Cao and Michelle Qing Chang—$3,228.37

R-261-19

WHEREAS, Tax Sale Certificate #17-23 held by Tom Tiehua Cao and Michelle Qing Chang, and currently assessed to Jose Acosta and known as, Block 147 Lot 20, also known as 416 Millbrook Ave.; and

WHEREAS, the above mentioned Tax Sale Certificate has been redeemed by Jose Acosta owner of the property. The redemption includes principal and interest in the amount of $1,828.37. There is also a premium due in the amount of $1,400.00.

NOW, THEREFORE, BE IT RESOLVED, by the Mayor and Council of the Township of Randolph, County of Morris, acknowledges that the Tax Collector redeem and refund the total amount of $3,228.37 Tom Tiehua Cao and Michelle Qing Chang, 19 Edendale Street, Ladera Ranch, CA 92694 for TSC#17-23.

4. Authorizing Award of a Portion of MCCPC Contract #3 (Rock Salt and Liquid Calcium Chloride Rebid—Categories I, II, VI and VII for Essex, Hunterdon, Passaic, Somerset, Sussex, Union and Warren Counties Only)

R-262-19

WHEREAS, the Township of Randolph (“Township”) on behalf of the Morris County Cooperative Pricing Council (“MCCPC”) sought bids for Contract #3 (Rock Salt & Liquid Calcium Chloride Rebid—Categories I, II, VI and VII for Essex, Hunterdon, Passaic, Somerset, Sussex, Union and Warren Counties Only); and

WHEREAS, Contract #3 is awarded by county; and

WHEREAS, at a meeting on September 5, 2019, the Township Council awarded Categories III and IV for all counties, there was no bid and no award for Category V, and awarded Categories I, II, VI and VII for Morris County only; and

WHEREAS, at a meeting on September 5, 2019, the Township Council rejected Morton Salt’s bid for Categories I, II, VI and VII for Essex, Hunterdon, Passaic, Somerset, Sussex, Union and Warren Counties because of a deficient Consent of Surety which necessitated a rebid for those categories and counties since Morton Salt, Inc. was the sole bidder for those categories and counties; and

WHEREAS, rebids had been advertised and received on September 25, 2019, in accordance with Local Public Contracts Law; and

WHEREAS, one (1) bid was received; and

WHEREAS, Morton Salt, Inc. in Chicago, Illinois, is the lowest responsive and responsible bidder for Categories I, II, VI and VII for Essex, Hunterdon, Passaic, Somerset, Sussex, Union and Warren Counties for the prices shown on the attached Notification of Award for a one-year term.

NOW, THEREFORE, BE IT RESOLVED by the Township Council, Township of Randolph, County of Morris, State of New Jersey, that the Township on behalf of the MCCPC hereby authorizes the award of Contract #3 (Rock Salt & Liquid Calcium Chloride Rebid—Categories I, II, VI and VII for Essex, Hunterdon, Passaic, Somerset, Sussex, Union and Warren Counties Only) to Morton Salt, Inc. as noted above and on the Notification of Award for the term October 15, 2019 - October 14, 2020.

5. Refund Cash Road Opening Bond for the Purpose of Tying into the Township Catch Basin at Block 42.06, Lot 63.06, 11 Merrimac Road to Amal De—$500.00

R-263-19

WHEREAS, the Engineering Department has received a request from Amal De for the release of a $500.00 cash road opening bond posted for the purpose of tying into the Township catch basin at 11 Merrimac Road, Randolph NJ 07869 (BL 42.06/L 63.06); and

WHEREAS, the Road Opening Bond consisted of a $500.00 cash bond, which was received and deposited with the Finance Department on April 11, 2019; and

WHEREAS, the applicant was required to post this cash bond to guarantee the tying into the township catch basin at 11 Merrimac Road, Randolph, NJ 07869, within the Township Right of Way; and

WHEREAS, the Engineering Department has inspected the road opening work, and found it to be acceptable.

NOW THEREFORE, BE IT RESOLVED by the Mayor and Council of the Township of Randolph, County of Morris, State of New Jersey that it is recommended by Wayne A. Corsey, Engineering Administrator that the Cash Road Opening Bond in the amount of $500.00 be refunded to Amal De at 11 Merrimac Road, Randolph, NJ 07869.

6. Refund Cash Road Opening Bond for the Purpose of Connecting to the Township Storm Drain at Block 110, Lot 29.06, 10 Morgan Court to Rajesh Ghosh—$500.00

R-264-19

WHEREAS, the Engineering Department has received a request from Rajesh Ghosh for the release of a $500.00 cash road opening bond posted for the purpose of connecting to the township storm drain at 10 Morgan Court, Randolph, NJ 07869 (BL 110/L 29.06); and

WHEREAS, the Road Opening Bond consisted of a $500.00 cash bond, which was received and deposited with the Finance Department on April 30, 2019; and

WHEREAS, the applicant was required to post this cash bond to guarantee connection to the township storm drain at 10 Morgan Court, Randolph, NJ 07869, within the Township Right of Way; and

WHEREAS, the Engineering Department has inspected the road opening work, and found it to be acceptable.

7. Awarding a Contract for the Purchase, Delivery, and Installation of One New, Unused Detachable Aerial Bucket Truck Body to Tony Sanchez Ltd. Ledgewood—$79,850.00

R-265-19

WHEREAS, the Township of Randolph (“Township”) advertised for the Purchase, Delivery, and Installation of One New, Unused Detachable Aerial Bucket Truck Body in accordance with Local Public Contracts Law and received bids on September 17, 2019; and

WHEREAS, 1 bid was received; and

WHEREAS, the sole bid was received from the following:

Tony Sanchez Ltd., Ledgewood, NJ—$79,850; and

WHEREAS, the Public Works Director and the Purchasing Agent recommend the award of the contract to Tony Sanchez Ltd. as the lowest responsive, responsible bidder; and

WHEREAS, the Township desires to award a contract for the Purchase, Delivery, and Installation of One New, Unused Detachable Aerial Bucket Truck Body to Tony Sanchez Ltd. of Ledgewood, NJ in the amount of $79,850; and

WHEREAS, the Finance Director has certified to the availability of funds for this project from account #04-215-55-997-301.

NOW, THEREFORE BE IT RESOLVED, by the Township Council, Township of Randolph, County of Morris, State of New Jersey, that a contract be awarded to Tony Sanchez Ltd. of Ledgewood, NJ for the Purchase, Delivery, and Installation of One New, Unused Detachable Aerial Bucket Truck Body project for the price of $79,850 per their bid proposal.

CERTIFICATION OF AVAILABILITY OF FUNDS

Dated: October 3, 2019

As required by N.J.S.A. 40A:4-57, N.J.A.C. 5:30-14.5, and any other applicable requirement, I, Darren Maloney, Director of Finance for the Township of Randolph, have ascertained that funds will be available in the General Capital Fund, Ordinance #09-19, DPW Equipment, to award a contract to Tony Sanchez, Ltd., for the purchase of one aerial bucket truck, per its response to a solicitation of bids by the Township.

Darren Maloney
Chief Financial Officer
Budget Account: 04-215-55-997-301 (not to exceed $79,850)

8. Awarding a Contract for 2019 Leaf Loading, Hauling, and Proper Recycling for the Term of November 1, 2019 through February 29, 2020 with the Option to Extend for 6 Months if Necessary to S. Rotondi & Sons, Inc.—Not to Exceed $145,000

R-266-19

WHEREAS, the Township of Randolph (“Township”) advertised for 2019 Leaf Loading, Hauling, and Proper Recycling in accordance with Local Public Contracts Law and received bids on September 17, 2019; and

WHEREAS, 2 bids were received; and

WHEREAS, bids were received from the following in the order listed and for the bid prices shown:

S. Rotondi & Sons, Inc., Summit, NJ -
Base Bid (Contractor Loading, Hauling, Recycling): $9.45 per cubic yard;
Alternate Bid (Township Loading, Contractor Hauling, Recycling): $9.45 per cubic yard;

RER Supply, LLC, Riverdale, NJ -
Base Bid (Contractor Loading, Hauling, Recycling): $9.88 per cubic yard;
Alternate Bid (Township Loading, Contractor Hauling, Recycling): $9.75 per cubic yard; and

WHEREAS, the Public Works Director and the Purchasing Agent recommend the award of the contract to S. Rotondi & Sons, Inc. as the lowest responsive, responsible bidder for the Alternate Bid (Township Loading, Contractor Hauling, Recycling) for $9.45 per cubic yard; and

WHEREAS, since the prices for the Base Bid and the Alternate Bid are the same the Township reserves the right, at the discretion and direction of the Public Works Director, to switch to the Base Bid (Contractor Loading, Hauling, Recycling) whenever it is deemed necessary, reserving the right to switch back to the Alternate as necessary; and

WHEREAS, the Township desires to award a contract for 2019 Leaf Loading, Hauling, and Proper Recycling to S. Rotondi & Sons, Inc. of Summit, NJ for the not to exceed amount of $145,000 ($9.45 per cubic yard for either option) for the term of November 1, 2019 through February 29, 2020 with the option to extend for 6 months if necessary; and

WHEREAS, the Finance Director has certified to the availability of funds for this project from account #01-201-26-300-302 ($140,000) and #02-213-41-770-300 ($5,000).

NOW, THEREFORE BE IT RESOLVED, by the Township Council, Township of Randolph, County of Morris, State of New Jersey, that a contract be awarded to S. Rotondi & Sons, Inc. of Summit, NJ for 2019 Leaf Loading, Hauling, and Proper Recycling for the not to exceed amount of $145,000 ($9.45 per cubic yard for either option) for the term of November 1, 2019 through February 29, 2020 with the option to extend for 6 months if necessary per their bid proposal.

CERTIFICATION OF AVAILABILITY OF FUNDS

Dated: October 3, 2019

As required by N.J.S.A. 40A:4-57, N.J.A.C. 5:30-14.5, and any other applicable requirement, I, Darren Maloney, Director of Finance for the Township of Randolph, have ascertained that funds will be available in the 2019 Budget, Recycling O&E, and the 2019 Recycling Tonnage Grant, to award a contract to S. Rotondi and Sons, for leaf loading, hauling and recycling services, per its response to a solicitation of bids by the Township.

Darren Maloney
Chief Financial Officer
Budget Accounts: 01-201-26-300-302 (not to exceed $140,000)
02-213-41-770-300 (not to exceed $5,000)

9. Release of a Performance Bond/Project Retainage and Acceptance of the Maintenance Bond for Work Associated with the Freedom Park Basketball Court/Access Driveway Project Performed by Picerno-Giordano Construction, LLC

R-267-19

WHEREAS, the Engineering Department has received a request from Picerno-Giordano Construction, LLC for the release of the Performance Bond No. EACX081000031, in the amount of $172,415.00 issued by Endurance Assurance Corporation, for the work associated with the Freedom Park Basketball Court/Access Driveway Project; and

WHEREAS, all work has been satisfactorily completed and it is recommended by the Engineering Department that the performance bond be released along the with the project retainage and final payment in the amount of $22,313.10. It is also recommended that the Township accept the required two-year Maintenance Bond, No. EACX081000031, in the amount of $17,749.00, issued by Endurance Assurance Corporation, which has been reviewed by the Township Attorney and filed with the Township Clerk.

NOW, THEREFORE BE IT RESOLVED by the Mayor and Council of the Township of Randolph that Performance Bond No. EACX081000031, in the amount of $172,415.00 issued by Endurance Assurance Corporation, be released along with the project contract retainage and final payment in the amount of $22,313.10; and

BE IT FURTHER RESOLVED that the Mayor and Council accept the two-year Maintenance Bond No. EACX081000031, in the amount of $17,749.00, issued by Endurance Assurance Corporation.

10. Authorizing the Acceptance of the Improvements Constructed in Connection with the Butterworth Phase 3 Pump Station and Sewer Improvement Project and the Withholding of Payment in the Amount of 5% of the Final Estimate in Lieu of a Maintenance Bond

R-268-19

WHEREAS, the Township of Randolph (“Township”) entered into a contract with CMS Construction, Inc. (“CMS”) on March 1, 2018 for the construction of certain improvements in connection with the Butterworth Phase 3 Pump Station and Sewer Improvement Project including the installation of gravity sewer lines, a sanitary sewer pump station, force mains and other associated work (the “Improvements”); and

WHEREAS, on September 11, 2019, Wayne A. Corsey, P.E., the Township’s Engineering/Water & Sewer Administrator, issued a Memorandum confirming that the Improvements were completed in accordance with the approved plans and specifications on February 20, 2019; and

WHEREAS, the contract between the Township and CMS provides that, prior to final payment, CMS must furnish a Maintenance Bond equal to ten (10) percent of the final project estimate which shall remain in effect for two (2) years from the date of acceptance of the Improvements; and

WHEREAS, the contract further provides that the Township reserves the right to withhold final payment in the amount of five (5) percent of the final project estimate in lieu of a Maintenance Bond; and

WHEREAS, the Township desires to accept the Improvements as of February 20, 2019 and, due to a disagreement with CMS regarding the form of the Maintenance Bond, to withhold final payment in the amount of five (5) percent of the final project estimate for the two year period of February 20, 2019 through February 20, 2021 in lieu of the posting of a Maintenance Bond.

NOW, THEREFORE, BE IT RESOLVED by the Township Council of the Township of Randolph, County of Morris, State of New Jersey, they being the Governing Body thereof as follows:

The Township hereby accepts the Improvements completed by CMS in connection with the Butterworth Phase 3 Pump Station and Sewer Improvement Project as of February 20, 2019.
The Township shall, in lieu of requiring CMS to post a Maintenance Bond, withhold final payment in the amount of five (5) percent of the final project estimate for the two year period of February 20, 2019 through February 20, 2021. The monies withheld are subject to any claims that may be filed on or before February 20, 2021.
The Mayor, Township Clerk, Township Engineer and Engineering/Water & Sewer Administrator, together with all other appropriate officials, employees and professional staff, are hereby authorized and directed to take any and all steps necessary to effectuate the purposes of this Resolution.
This Resolution shall take effect immediately.

11. Authorizing the Acceptance of the Improvements Constructed in Connection with the Knights Bridge Pump Station Project and the Release of Final Payment and Performance Bond

R-269-19

WHEREAS, the Township of Randolph (“Township”) entered into a contract with CFM Construction, Inc. (“CFM”) on March 31, 2016 for the construction of certain improvements in connection with the Knights Bridge Pump Station Project including the replacement of existing wastewater pumps, starters, piping, valves, electrical work and equipment, natural gas generator, access hatches, fall thru prevention systems, bollards, concrete and asphalt pavement work and sump pumps (the “Improvements”); and

WHEREAS, the contract between the Township and CFM provides that, prior to final payment and release of the Performance Bond, CFM must furnish a Maintenance Bond equal to ten (10) percent of the final project estimate which shall remain in effect for two (2) years from the date of acceptance of the Improvements; and

WHEREAS, final payment to CFM has not been made and the Performance Bond has not been released to date; and

WHEREAS, the Township desires to accept the Improvements as of October 31, 2017 and, since a Maintenance Bond would only be required through October 31, 2019, to withhold final payment on the contract and the release of the Performance Bond until October 31, 2019.

NOW, THEREFORE, BE IT RESOLVED by the Township Council of the Township of Randolph, County of Morris, State of New Jersey, they being the Governing Body thereof as follows:

The Township hereby accepts the Improvements completed by CFM in connection with the Knights Bridge Pump Station Project as of October 31, 2017.
The Township shall withhold final payment on the contract and the release of the Performance Bond until October 31, 2019. The release of the Performance Bond is subject to any claims that may be filed on or before October 31, 2019.
The Mayor, Township Clerk, Township Engineer and Engineering/Water & Sewer Administrator, together with all other appropriate officials, employees and professional staff, are hereby authorized and directed to take any and all steps necessary to effectuate the purposes of this Resolution.
This Resolution shall take effect immediately.

12. Raffle License, Off-Premise Merchandise, Randolph Engine Co. No. 5, 118 West Hanover Ave, Randolph on January 20, 2020 at 7:30 p.m.

13. Raffle License, Off-Premise Merchandise, Randolph Ice Hockey Booster Club, on November 16, 2019 at the Randolph High School, 511 Millbrook Ave, Randolph at 10:40 am

14. Raffle License, Casino Night, Alpha Phi Alpha Fraternity, Inc., on November 15, 2019 from 7:00 p.m. - 11:30 p.m., at Aashirwad Palace, 169 S. Salem Street, Randolph

Councilman Forstenhausler made a motion to approve the Combined Action Resolutions. Councilman Tkacs seconded the motion, and the following roll call vote was taken:

AYES:
Councilman Forstenhausler
Councilman Nisivoccia
Councilwoman Potter
Councilman Tkacs
Councilwoman Veech
Deputy Mayor Carey
Mayor Loveys

NAYS: None

F. UPCOMING EVENTS

Senator Anthony Bucco Remembrance Service at CCM on October 6 at 2:00 p.m. in the Student Center Auditorium
Fire Prevention Open House, Saturday, October 12 from 11:00 a.m. - 3:00 p.m., all four Randolph fire stations
Shongum Mountain Fire Company’s 16th Annual Casino Night, Saturday, October 12 at 6:30 p.m. For information and tickets, call 973-895-3719 or email .(JavaScript must be enabled to view this e-mail address)
Randolph Area Chamber of Commerce, Monthly Networking Luncheon, Speaker Kerry Barrett: “Public Speaking? Yikes! Do You Want to Learn How?,” October 17 from 11:45 a.m. - 1:15 p.m. at LaStrada Restaurant on Route 10
Pancake Breakfast, Sunday, October 20 from 7:30 a.m. - 11:30 a.m. at Randolph Chemical Engine Company No. 4, 331 Dover Chester Rd.
Library Event: VFS Jazz—Oktoberfest, Sunday, October 20 at 2:00 p.m. Register by calling 973-895-3556.
Randolph Reminisces Program, Monday, October 21 at 7:00 p.m. at the Randolph Museum on Millbrook Avenue
Library Event: The Magic of the Macy’s Thanksgiving Day Parade with Lou Nisivoccia, Tuesday, October 22 at 7:00 p.m. Register by calling 973-895-3556.
Council Only—Morris Park Alliance 2019 Community Awards Dinner, Wednesday, October 23 at 7:00 p.m. at Haggerty Education Center at Frelinghuysen Arboretum
Annual Randolph Fire Department Inspection Dinner, Saturday, November 9 at 4:30 p.m., Ironia Fire Company #4, 331 Dover Chester Road, and at 6:00 p.m. at The Meadow Wood, cocktail hour
Senior Holiday Luncheon, Tuesday, December 10 from 12:00 p.m. - 2:30 p.m. at the Community Center
Recreation Volunteer Awards, Tuesday, December 10 at 6:30 p.m. at the Community Center, RSVP to .(JavaScript must be enabled to view this e-mail address)
Employee Appreciation Breakfast, Wednesday, December 11 at 9:00 a.m. in the Municipal Building Lobby
2020 Reorganization Meeting at Town Hall, Thursday, January 2, 2020, light dinner served at 6:00 p.m. followed by meeting at 7:00 p.m.

G. ORDINANCES: SECOND READING/PUBLIC HEARING

1. Ordinance No. 18-19 Amending Sections 15-35.3, 15-43.22, 15-2.2, 15-11.13 and 15-41 of the Land Development Ordinance of the Township of Randolph, Morris County, New Jersey

BE IT RESOLVED, that an Ordinance entitled “AN ORDINANCE AMENDING SECTIONS 15-35.3, 15-43.22, 15-2.2, 15-11.13 AND 15-41 OF THE LAND DEVELOPMENT ORDINANCE OF THE TOWNSHIP OF RANDOLPH, MORRIS COUNTY, NEW JERSEY” be read by title on second reading and a hearing held thereon.

Manager Mountain explained that this ordinance memorializes the changes that were made based upon recommendations the Zoning Board made to the Council in their annual report.

OPEN TO THE PUBLIC

Seeing no one from the public, the public portion was closed.

BE IT RESOLVED, that an Ordinance entitled, “AN ORDINANCE AMENDING SECTIONS 15-35.3, 15-43.22, 15-2.2, 15-11.13 AND 15-41 OF THE LAND DEVELOPMENT ORDINANCE OF THE TOWNSHIP OF RANDOLPH, MORRIS COUNTY, NEW JERSEY” be passed on final reading and that a Notice of Final Passage of said Ordinance be published in the official designated newspaper according to law.

Councilman Forstenhausler made a motion to adopt the ordinance. Councilwoman Veech seconded the motion, and the following roll call vote was taken:

AYES:
Councilman Forstenhausler
Councilman Nisivoccia
Councilwoman Potter
Councilman Tkacs
Councilwoman Veech
Deputy Mayor Carey
Mayor Loveys

NAYS: None

H. DISCUSSION ITEMS

1. Review of Proposed Commercial Vehicle Parking Ordinance

Manager Mountain explained that a concern was raised regarding large vehicles being parked on township streets. Research was done on ordinances in other communities and found examples that cover that type of concern; they highlighted those that they felt would be applicable to Randolph. The Council received a draft of the proposed ordinance. He asked Darren Carney to provide an overview.

Darren Carney explained that the ordinance regulates large commercial vehicles and trailers, anything over 10,000 pounds, parking on a residential street with the exception of loading and unloading or any work being done on the property. It is for vehicles being stored in front of the house that are unrelated to the normal use of the house. It also provides a definition of residential streets; if the vehicle is adjacent to a commercial district, and parking is allowed on the street, it would be allowed.

Mayor Loveys asked if this excludes a landscaper’s trailer. Darren replied that it would since the landscaper would be doing work on the adjacent property. The Mayor also asked about some of the proposed language related to tractor trailers and felt that it might be better to revise the wording to specify “tractor trailers, in whole or in part.” He also asked if box trucks would be included in this ordinance. Darren replied that it would apply to a vehicle that was plated as a commercial vehicle and was over 10,000 pounds. The Mayor asked for an example of what truck would be 10,000 pounds. Councilman Forstenhausler agreed with the Mayor about revising the wording, but he was not sure how much a landscaper’s truck and trailer would weigh and wanted to determine that first. Councilwoman Veech pointed out that the wording about working on an adjacent property would cover the landscapers. Manager Mountain felt that if the vehicle meets that definition from a weight standpoint, and it is not doing work, it should not be parked on the street. He explained that the proposed ordinance is meant to prohibit residents who may be involved in a commercial activity from using a public street as their warehouse; it is not aimed at someone making a delivery or working at a house.

Mayor Loveys asked for clarification on the wording related to the designation of a residential street. Darren explained that certain streets in the township have both residential and commercial sections; therefore, they would look at a street on a block-by-block basis.

Manager Mountain explained that the next step is to put it on the next Council meeting agenda for a first reading. Attorney Buzak asked the Council to clarify that they were in agreement to add the wording “in whole or in part.” The Council members agreed.

2. B-4 General Commercial Zone District

Darren Carney explained that this is the B-4 Zone District primarily along Route 10 between Millbrook Avenue and Center Grove Road. It encompasses the entire north side which includes medical buildings, Brightview, the Grecco site, Forte’s and on the south side it includes College Plaza, The Meadow Wood, the medical office building, and a vacant lot to the east. When they did the master plan re-examination, they looked at the existing zoning ordinance and it was limited to restrictive retail uses. The recommendation was to change that restrictive retail use to allow all retail sales and services. They are starting to get some inquiries on the redevelopment properties along Route 10; the thought was to make the change at this point now that there has been interest in the retail properties.

The Council members were in favor of the recommended change.

Manager Mountain explained that it will be developed into ordinance form and introduced at a future meeting.

3. NJ 2-1-1

Councilwoman Potter distributed cards with information on the NJ 2-1-1 program. She explained that it is a subsidiary of United Way. She has been looking for an easy way for residents to access social services; the idea is to use the graphic for NJ 2-1-1 on the homepage of the website. When someone clicks on the icon, it will open the NJ 2-1-1 website where they can find resources and contact information. There is an online chat that is easy and covers many topics. It is also available by texting or dialing 2-1-1. Councilwoman Potter reported that in the one-year timeframe between August 2017 and August 2018, approximately 150 Randolph residents had called into 2-1-1 looking for help without the township providing the tool. The number one request was that of looking for shelter; the second highest request was for utility assistance, and the third was for mental health assistance. NJ 2-1-1 is a 24/7 service, it is multilingual, free, confidential, and callers can remain anonymous if desired. They provide local resources.

Mayor Loveys added that NJ 2-1-1 receives funding through the state and United Way. The service has been in existence since 2004, but it is not widely known. He and Councilwoman Potter felt this was a great resource to share with residents and include on the township website.

Manager Mountain explained that the township’s gateway staff, those that most commonly are at the front end of these types of concerns, need to be made aware of this resource. People can also contact NJ 2-1-1 on behalf of someone. Some staff members are aware of this resource, but there are others that could benefit from having the information to provide to residents. He explained that there are entities within the community that would benefit from having information on this resource in order to benefit the people they serve. There are also for-profit providers such as doctor’s offices that would have to charge for their service, but they could give their patients the NJ 2-1-1 information in order to receive free services.

Mayor Loveys thanked Councilwoman Potter for her time communicating with the woman from NJ 2-1-1. The woman was very grateful that Councilwoman Potter contacted her and that the township was going to promote the resource. Councilwoman Potter suggested providing information on NJ 2-1-1 to the schools as well.

Councilwoman Veech asked if the NJ 2-1-1 card could be mailed out with the water or tax bills to reach all residents. Manager Mountain explained that it might be difficult to include with the bills, but it could be posted on various media. Councilwoman Potter asked the Council members to share the information with the committees to which they liaise. Some cards should also be placed at the library.

Mayor Loveys and Councilwoman Potter felt that a committee should be formed to promote the NJ 2-1-1 resource and to determine the entities in the township that would benefit from having the information. Manager Mountain stated that resident, Julie Swenson, might be interested as well as some other residents; he would think approximately a committee of three or four would be ideal. Councilwoman Potter would like to be part of the committee, at least for its initiation. She thought that maybe someone from the Municipal Alliance Committee (MAC) would want to be included. Councilwoman Potter will contact the MAC and Julie Swenson. She will report back to the Council.

I. OPEN TO THE PUBLIC

Elias Cheruthottil of 6 Davis Avenue stated that he will be working on his Eagle Scout project soon and wanted to know if there was something he could add to Brundage Park. Mayor Loveys suggested that Elias attend a Parks Committee meeting and present his idea; he also suggested contacting Russ Newman. Manager Mountain added that he could give Elias his business card and he would get the information to Russ. Councilwoman Veech provided Elias with the date, time, and location of the next Parks Committee meeting.

Josh Weiner of 21 Davis Avenue felt the NJ 2-1-1 was a good thing and he thanked the Councilwoman for taking the initiative. He suggested that instead of choosing people from current committees to be on the NJ 2-1-1 committee, that they choose people who were interested in serving on a committee but weren’t chosen. Or that they open it to the public to see if anyone who is not currently civically involved would be interested.

Rich Mariano of 6 Shaker Mill Road provided details of a recent event where he had to drive along Dover Chester Road to Route 10 late at night and had to stop at all of the traffic signals. He questioned why the traffic lights on Dover Chester Road and also on Sussex Turnpike do not blink late at night since there are hardly any vehicles on the roadways.

Mr. Mariano spoke about the storm in March 2018; he passed around a piece of wood that was in the roadway near Millbrook Avenue and Church Road for approximately three months. He contacted the Police Chief and the DPW; Mr. Mariano wound up removing the wood from the roadway.

Mr. Mariano talked about the 60 helmets in the Recreation Department which the metal could be removed; he would be willing to remove the metal and scrap it, but the Board of Health said they could not have someone go down to watch him dismantle the helmets. Mr. Mariano wasn’t sure what ultimately happened to the helmets; Manager Mountain replied that they were removed, but it was not Waste Management.

Mr. Mariano spoke of other various traffic incidents he encountered, including the loss of his license. He was interested in getting his $11 back for his license. Manager Mountain explained that he had to go through the legal process via the court.

Mayor Loveys asked Mr. Mariano to summarize his concerns since he already spoke for 15 minutes. Mr. Mariano wanted to know what the township was going to do with the metal on the helmets. Manager Mountain replied that they have explained to him that they will be properly disposing of them. Mr. Mariano also wanted to suggest the traffic lights flash at night. He also expressed his discontent with the wood in the road for those months and felt the employees in the township did not do their job.

Seeing no one further from the public, the public portion was closed.

J. COUNCIL COMMENTS

Councilwoman Veech showed the Council a bag she found in her driveway that contained a rock and a solicitation flyer. She asked the Township Clerk if this should be thrown in driveways of those on the no solicitation list, as she is registered. Donna Luciani replied that it should not. Councilwoman Veech asked what the consequence would be for the solicitor; Donna replied that she will contact them.

Deputy Mayor Carey felt the Country Fair was very good and the Economic Development Committee (EDC) awards were well done. She heard a lot of positive feedback about the fair.

Councilwoman Potter reported that the Environmental and Landmarks Committee is going to be taking a tour to see where the township’s recycling goes; she will report back at a future meeting. Councilwoman Veech stated that it was a great tour and others should go too. Other Council members expressed their interest. Councilwoman Potter will let them know when the tour is scheduled.

Councilwoman Potter attended the Traffic Advisory Committee (TAC) meeting; the police department will take part in the “Put the Brakes on Fatalities Day” on October 10th. The police reported that they will increase enforcement on Park Avenue due to a complaint about speeding. The police are trying to determine how to make the intersection at Sussex Turnpike and West Hanover Avenue safer. They are exploring a new type of sign that only lights up during the times a right turn on red is not allowed. Some residents attended the meeting to discuss Mt. Pleasant Road; the road narrows and it’s becoming unsafe. The residents were going to work with the Engineering Department to determine a possible solution. The TAC members were pleased with the school bus safety campaign; they are looking to repeat it each year.

Councilman Nisivoccia concurred with Deputy Mayor Carey about the Country Fair. He commended the EDC for recognizing LiveWell Pharmacy, Baumwoll Orthodontics and Sawyer Lyons Buick GMC.

Councilman Nisivoccia attended the Randolph Good Scout Awards dinner; he commended Councilman Forstenhausler for his role as Master of Ceremonies. There was a lot of good feeling about Randolph at the event.

Councilman Nisivoccia attended the MAC meeting; they are distributing a survey which he sent earlier in the day to the other Council members. Manager Mountain is working with the MAC to have it on the township website. It is important for the MAC to get the survey out and get results back because they need the numbers for their grant application.

Councilman Nisivoccia attended the Chamber of Commerce Business After Hours event as well as Clean Communities Day. He reported that a question arose at the MAC meeting about prescription drug collection; he asked the Manager if this is something that could be done in conjunction with Clean Communities Day or at the Country Fair or other township events. Manager Mountain replied that it could; it has been done in the past in conjunction with other events, so they could reach out to determine if it can be done again.

Councilman Nisivoccia attended the spaghetti dinner at the Mt. Freedom Fire House as well as a safety program presented by Sheriff Gannon at the Little Village Country Day School. Councilman Nisivoccia reported that earlier in the day he helped a young motorist out of a pretty horrific car accident in town; he expressed his appreciation for fire fighters like Councilman Forstenhausler and other first responders like resident Jim McConnell, who was present at the meeting.

Councilman Forstenhausler agreed with the others that the Country Fair and EDC awards were well done, with a beautiful day and great attendance.

Councilman Forstenhausler hosted the Good Scout Awards Dinner recognizing some people who have given back to Randolph; it was a good event.

Councilman Forstenhausler asked Councilman Nisivoccia to attend the last MAC meeting in his absence.

Councilman Forstenhausler participated in Clean Communities Day; he thanked the residents for their participation in helping clean up Randolph.

Councilman Forstenhausler attended the Wildlife Advisory Committee meeting; they have opened up some new areas to the hunters. At the next meeting he will report on the number of deer taken; there have been significantly fewer than when the hunt first began seven years ago.

Councilman Tkacs reported that he also attended the Chamber of Commerce Networking event, Clean Communities Day, and the Mt. Freedom Fire House spaghetti dinner.

Mayor Loveys attended the EDC meeting; they continue to be an energetic group promoting Randolph business.

Mayor Loveys met with the second graders from Shongum School; they toured the Municipal Building because they study communities.

Mayor Loveys reported that the association that maintains the Friends Meeting House was successful in their application for a state historic grant. They were awarded a grant of approximately $143,000 to replace the roof and undertake an asbestos abatement.

Mayor Loveys reported that it is still the County’s intent to pave Quaker Church Road and Randolph Avenue. On Monday, October 7th the Freeholders meet and will be awarding the bid for that project. The only thing that would preclude them from completing the work this fall would be an unusual storm.

K. EXECUTIVE SESSION

WHEREAS, Section 8 of the Open Public Meetings Act, Chapter 231, P.L. 1975 (N.J.S.A. 10:4-12) permits the exclusion of the public from a meeting under certain circumstances; and

WHEREAS, this public body is of the opinion that such circumstances presently exist.

NOW, THEREFORE, BE IT RESOLVED by the Mayor and Council of the Township of Randolph, in the County of Morris, and State of New Jersey, as follows:

1. The public shall be excluded from the Executive portion of the meeting.

2. The general nature of the subject matter to be discussed is as follows:

A. Compliance Plan for 2020 Tax Year
B. Affordable Housing Litigation

3. As nearly as now can be ascertained, the matter or matters to be discussed at this time will be disclosed to the public at such time and under such circumstances as are prescribed by law.

4. At the conclusion of the Executive Session, the Council may or may not reconvene in public session for the purpose of taking formal action.

Councilwoman Veech made a motion to move into Executive Session at 7:40 p.m. Councilman Forstenhausler seconded the motion, and the following roll call vote was taken:

AYES:
Councilman Forstenhausler
Councilman Nisivoccia
Councilwoman Potter
Councilman Tkacs
Councilwoman Veech
Deputy Mayor Carey
Mayor Loveys

NAYS: None

Councilman Nisivoccia made a motion to close the Executive Session at 8:05 p.m. Councilman Forstenhausler seconded the motion, and the following roll call vote was taken:

AYES:
Councilman Forstenhausler
Councilman Nisivoccia
Councilwoman Potter
Councilman Tkacs
Councilwoman Veech
Deputy Mayor Carey
Mayor Loveys

NAYS: None

L. ADJOURNMENT

Councilman Nisivoccia made a motion to adjourn the meeting at 8:05 p.m. Councilwoman Veech seconded the motion, and the following roll call vote was taken:

AYES:
Councilman Forstenhausler
Councilman Nisivoccia
Councilwoman Potter
Councilman Tkacs
Councilwoman Veech
Deputy Mayor Carey
Mayor Loveys

NAYS: None