All meeting minutes posted on the township website are unofficial minutes. Official copies of minutes may be obtained from the township clerk.

Minutes: September 19, 2019

A. OPENING OF REGULAR MEETING

1. Call to Order

A regular meeting of the Randolph Township Council was called to order at 7:00 p.m. by Mayor Loveys. This meeting is held pursuant to the New Jersey Open Public Meetings Act. Adequate notice of the meeting has been provided by posting written notice of the time, date, location, and to the extent known, the agenda of the meeting in Randolph Township. This notice was posted on the bulletin board within Town Hall, it was filed with the Township Clerk, and it was provided to those persons or entities requesting notification. Notice was also provided to the Randolph Reporter and the Morris County Daily Record on November 29, 2018 by emailing them the annual resolution adopted by the Council on November 1, 2018. The annual resolution, which included this meeting date, was advertised in the Randolph Reporter, the official newspaper of the Township of Randolph, and the Daily Record on December 6, 2018.

2. Roll Call

PRESENT:
Councilman Forstenhausler
Councilman Nisivoccia
Councilwoman Potter
Councilman Tkacs
Councilwoman Veech
Deputy Mayor Carey
Mayor Loveys

Also present: Township Manager Mountain and Attorney Ed Buzak from the Buzak Law Group

3. Pledge of Allegiance

Mayor Loveys led the Pledge of Allegiance.

B. PRESENTATIONS/PROCLAMATIONS

Mayor Loveys stated that the Township Council, Manager, staff, Board of Education, School Administration all felt it appropriate to invite Mrs. Stewart to the meeting and recognize her for her incredible service to the community for over 40 years. The Mayor made some opening comments and thanked Mrs. Stewart for her time and dedication over the many years.

Mayor Loveys and Ron Conti from the Board of Education presented Mrs. Stewart with the Proclamation and Mr. Conti read:

1. Joint Proclamation of the Township of Randolph and Board of Education Honoring Judy Stewart

WHEREAS, for over 40 years, Judy Stewart has been a resident of the Township of Randolph and in that time, has dedicated countless hours to act as an advocate for Randolph residents and the community as a whole; and

WHEREAS, as a “watch dog” of the community, Judy Stewart has consistently attended and participated in both Board of Education Meetings; including traveling to Trenton twice a month for many years to attend the State Board of Education Meetings, and Randolph Township Council Meetings; at which she has been an avid vocal supporter of the Council/Manager form of government; and

WHEREAS, Judy Stewart could often be found in the Clerk’s and Manager’s Office of the Municipal Building lending her proofreading skills to edit the Newsletter, Quarterly Report, and Council Meeting Agenda; and

WHEREAS, since becoming a citizen of Randolph, Judy Stewart has been an active participant in Township Planning Board and Board of Adjustment Meetings, as well as Township Council meetings, carefully reviewing every resolution, ordinance, and policy document presented at those meetings and offering public comment on all matters under consideration by the Council; and

WHEREAS, Judy Stewart would meticulously read the proposed Board of Education policies and regulations and share her invaluable feedback at meetings, as well as the pressing educational and civic issues of the day; and

WHEREAS, Judy Stewart’s commitment to the Randolph community seemed inexhaustible as over the years she volunteered on the Community Services Advisory Committee, the Girl Scouts of America, and the Friends of the Randolph Library—where she has been a constant fixture performing various tasks; and

WHEREAS, Judy Stewart has a green thumb and regularly used her gardening abilities to take on the task of weeding and maintaining a large patch of “decorative island” at the corner of Millbrook and Everdale Road; and

WHEREAS, Judy Stewart’s dedication to volunteerism has been far reaching and had earned her the honor of being named the 2007 Senior Citizen of the Year; and

NOW, THEREFORE, I, Mayor James B. Loveys, on behalf of the Council, Manager, and residents of the Township of Randolph and, I, Board President Ronald Conti on behalf of the School Board and Administration, wish to express our appreciation and recognize JUDY STEWART for over 40 years of tireless dedication to improving the Randolph community and for epitomizing the spirit of what it means to perform your civic duty.

Date: September 19, 2019
Ronald Conti, BOE President
James B. Loveys, Mayor

Mayor Loveys also presented Mrs. Stewart with a Key to Randolph.

Mrs. Stewart commented that she will be staying in Randolph and thanked everyone.

The meeting moved to the atrium for the presentation of the Proclamation for the Senior League All Star Baseball Team.

2. Proclamation Honoring 2019 Randolph Senior League All Star Baseball Team for Winning the State Championship

WHEREAS, the 2019 Randolph Senior League All Star Baseball Team has completed a highly successful season culminating in being named New Jersey State Champions; and

WHEREAS, the Randolph Senior League All Star Baseball Team was lead by coaches Eric Haun, Dan Toscano, Dave Della-Badia and Manager Dave Tamres to win the District, Sectionals, and the State Finals; and

WHEREAS, the Randolph Senior League All Star Baseball Team then went on to compete against 10 other states in the Eastern Regional Tournament; coming in 3rd, and making New Jersey proud; and

WHEREAS, the coaches and players of the Randolph Senior League All Star Baseball Team have brought recognition to themselves, their community, and their State.

NOW, THEREFORE, BE IT RESOLVED, by Mayor James B. Loveys of the Township of Randolph, on behalf of the Township Council, that the Randolph Senior League All Star Baseball Team be congratulated for its outstanding athletic achievement.

September 19, 2019
James B. Loveys, Mayor

The meeting resumed in the Council Chambers.

C. OPEN TO THE PUBLIC

Seeing no one from the public, the public portion was closed.

D. MANAGER’S REPORT

Manager Mountain reported the following:

Road Program Update—the township’s paving contractor completed the milling and paving of the first phase of roads planned for resurfacing under the 2019 road program. There are still several roads planned for a second phase; they include Nuko Terrace, Jason Lane, Harvey Terrace, Old Shunpike, Arnold Drive, Woodlawn Terrace and Schuman Road. The paving of these streets will be scheduled around ongoing utility work and/or construction in these areas. Through a cooperative agreement with NJ Natural Gas, three additional roads were milled and paved that were not originally scheduled this year; under the agreement, the township covered the milling of Wick Lane, Old Coach Road and Colonial Court, and the gas company funded the paving. They are still planning to include one more street this fall, likely the small section of Millbrook Avenue in front of the Municipal Building. The County advised the Quaker Church Road resurfacing project is out for bid. The township bid for the Brookside Road project will be released next week. Based upon the anticipated timing of the bid awards on these two projects, they will likely be completed in the spring.
Budget Process Underway—the administrative process for the development of the 2020 budget has begun. Budget requests are out to all departments for both capital and operating. They will be operating under a similar schedule to the last several years. He and Darren Maloney will complete the administrative side of the process by late December/early January; the first Council work session on the budget will be held in late January.
Country Fair—the Economic Development Committee will be presenting their annual business awards at the fair at 1:00 p.m. The recipients will be Baumwoll Orthodontics, Live Well Pharmacy, and Sawyer—Lyons Buick GMC. This year a special stage on the side of the tent adjacent to the Rotary booth is planned for the presentation.
October 3rd Meeting—the Council meeting on Thursday, October 3rd is advertised to start at 6:30 p.m. to avoid direct conflict with Back to School night at the high school.
Holiday Decorations Update—the application for the decorative lighting has been submitted to JCP&L. At the township’s request, the representative from JCP&L followed up with Verizon; Verizon has indicated they will work with JCP&L and the township on the program. He will follow up with both in the coming week to confirm final logistics. They will need to contact the County, but he did not think they would oppose. He and John Herold will then work on ordering the decorations and coordinating the installation.

E. APPROVAL OF MEETING MINUTES

1. Approving the Regular Council Meeting Minutes of July 11, 2019

Councilwoman Veech made a motion to approve the minutes from the July 11, 2019 regular Council meeting. Councilman Nisivoccia seconded the motion, and the following roll call vote was taken:

AYES:
Councilman Forstenhausler
Councilman Nisivoccia
Councilwoman Potter
Councilman Tkacs
Councilwoman Veech
Deputy Mayor Carey
Mayor Loveys

NAYS: None

F. COMBINED ACTION RESOLUTIONS

1. Refund a Portion of $1,000.00 Escrow Fee for Block 47, Lot 7.05, 7 Quail Run to Maribel Wilson—$643.50

R-244-19

WHEREAS, the Planning and Zoning Department received escrow funds from Maribel Wilson, 7 Quail Run, Block 47 Lot 7.05, and in the amount of $1,000.00; and

WHEREAS, the project has been completed and closed out and there are no outstanding payments due.

NOW, THEREFORE, BE IT RESOLVED by the Mayor and Council of the Township of Randolph, County of Morris, State of New Jersey that it is recommended by Darren Carney, Planning and Zoning Administrator the remaining escrow funds in the amount of $643.50 be refunded to Maribel Wilson, 7 Quail Run, Randolph, NJ 07869.

Darren Carney, Planning & Zoning Administrator
Date:

2. Refund Cash Road Opening Bond Posted for the Purpose of Replacing the Driveway at 138 South Road, Block 151, Lot 34 to Karl Jensen—$500.00

R-245-19

WHEREAS, the Engineering Department has received a request from Karl Jensen for the release of a $500.00 cash road opening bond posted for the purpose of replacing the driveway at 138 South Road, Randolph, NJ 07869 (BL 151/L 34); and

WHEREAS, the Road Opening Bond consisted of a $500.00 cash bond, which was received and deposited with the Finance Department on August 22, 2019; and

WHEREAS, the applicant was required to post this cash bond to guarantee the replacing of the driveway at 138 South Road, Randolph, NJ, within the Township Right of Way; and

WHEREAS, the Engineering Department has inspected the road opening work, and found it to be acceptable.

NOW THEREFORE, BE IT RESOLVED by the Mayor and Council of the Township of Randolph, County of Morris, State of New Jersey that it is recommended by Wayne A. Corsey, Engineering Administrator that the Cash Road Opening Bond in the amount of $500.00 be refunded to Karl Jensen at 138 South Road, Randolph, NJ 07869.

3. Refund Cash Road Opening Bond Posted for the Purpose of Replacing the Driveway at 5 Barbara Dr., Block 103.04, Lot 12 to James Padgett—$500.00

R-246-19

WHEREAS, the Engineering Department has received a request from James Padgett at 5 Barbara Drive for the release of a $500.00 cash road opening bond posted for the purpose of replacing the driveway at 5 Barbara Drive, Randolph, NJ 07869 (BL 103.04/L 12); and

WHEREAS, the Road Opening Bond consisted of a $500.00 cash bond, which was received and deposited with the Finance Department on August 28, 2019; and

WHEREAS, the applicant was required to post this cash bond to guarantee replacing the driveway at 5 Barbara Drive, Randolph, NJ, within the Township Right of Way; and

WHEREAS, the Engineering Department has inspected the road opening work, and found it to be acceptable.

4. Refunding a Duplicate Tax Payment for Block 116, Lot 13.08, 7 Brandywine Ct. to LaMont and Lyneeta Boykins—$5,886.72

R-247-19

WHEREAS, a double (duplicate) payment was made for the 3rd quarter 2019 on block 116 lot 13.08, 7 Brandywine Court, Randolph, NJ due to a refinance of the owner’s mortgage; and

WHEREAS, the Tax Collector has received a letter from La Mont K. and Lyneeta M. Boykins requesting a refund in the amount of $5,886.72 for the 3rd quarter 2019 duplicate payment made.

NOW, THEREFORE, BE IT RESOLVED, by the Mayor and Council of the Township of Randolph, County of Morris, that the Tax Collector be authorized to refund the duplicate payment of $5,886.72 to La Mont K. and Lyneeta M. Boykins, 7 Brandywine Ct., Randolph, NJ 07869 which represents a refund of the duplicate 3rd quarter 2019.

5. Refunding a Duplicate Tax Payment for Block 117, Lot 36, 11 Crestwood Dr. to Paul and Alana Young—$2,561.64

R-248-19

WHEREAS, a double (duplicate) payment was made for the 3rd quarter 2019 on block 117 lot 36, 11 Crestwood Drive due to a refinance of the owner’s mortgage; and

WHEREAS, the Tax Collector has received a letter from Paul and Alana Young requesting a refund in the amount of $2,561.64 for the 3rd quarter 2019 duplicate payment made.

NOW, THEREFORE, BE IT RESOLVED, by the Mayor and Council of the Township of Randolph, County of Morris, that the Tax Collector be authorized to refund the duplicate payment of $2,561.64 to Paul and Alana Young, 11 Crestwood Drive, Randolph, NJ 07869 which represents a refund of the duplicate 3rd quarter 2019.

6. Refunding a Duplicate Tax Payment for Block 154, Lot 101, 26 Indian Trail Road to Toman and Birte Streitberger—$4,850.63

R-249-19

WHEREAS, a double (duplicate) payment was made for the 3rd quarter 2019 on block 154 lot 101, 26 Indian Trail Road due to the sale of property; and

WHEREAS, the Tax Collector has received a letter from Roman R and Birte Streitberger requesting a refund in the amount of $4,850.63 for the 3rd quarter 2019 duplicate payment made.

NOW, THEREFORE, BE IT RESOLVED, by the Mayor and Council of the Township of Randolph, County of Morris, that the Tax Collector be authorized to refund the duplicate payment of $4,850.63 to Roman R. and Birte Streitberger, 7701 Baltustrol Lane, Charlotte, NC 28210 which represents a refund of the duplicate 3rd quarter 2019 on 26 Indian Trail Road.

7. Refund Overpayment of Taxes Due to Tax Assessment Reduction for Block 101, Lot 22.01, 26 Brookside Rd. to Pulte Homes of NJ—$70,438.20

R-250-19

WHEREAS, Pulte Homes of NJ LP has overpaid taxes for 2019 by reason of tax assessment reduction, in the total amount of $70,438.20 on Block 101, Lot 22.01, 26 Brookside Road, Randolph, NJ; and

WHEREAS, this overpayment must be refunded to Pulte Homes of NJ LP, since they had a reduction in tax assessment by the Tax Assessor effective January 1, 2019.

NOW, THEREFORE, BE IT RESOLVED, by the Mayor and Council of the Township of Randolph, County of Morris, that the Treasurer be instructed to refund the overpayment of $70,438.20 to Pulte Homes of NJ LP.

8. Authorizing the Removal of Special Assessment from 2019 Tax Sale, with Conditions, on Block 150, Lot 2, 21 Winding Way

R-251-19

WHEREAS, the Tax Collector has sent the 50 day letter notifying all delinquent 2018 properties of their taxes, utility, special assessment, and other municipal charges; and

WHEREAS, a letter was received from Ilise Lazarus of block 150, lot 2 also known as 21 Winding Way, Randolph, NJ, requesting the Council consider removing her delinquent 2018 and future installments of her special assessment from the 2019 Tax Sale to be held on October 24, 2019; and

WHEREAS, the Council has agreed to remove this special assessment from said 2019 Tax Sale with the following conditions:

Payment to the Tax Collector in the amount of all delinquent installments, interest, costs and penalties must be received on or before Monday, September 30, 2019, in certified funds only
All future installments, on an annual schedule, shall be paid in a timely fashion to prevent future delinquencies
If any future annual installment does become delinquent, the full remaining balance of this special assessment will be due and owing and no future consideration will be offered.

NOW, THEREFORE, BE IT RESOLVED, by the Mayor and Council of the Township of Randolph, County of Morris, that the Tax Collector withhold this property from the 2019 Tax Sale; and

BE IT FURTHER RESOLVED, that a certified copy of this resolution be forwarded to the Tax Collector.

9. Authorizing Award and Rejection of MCCPC Contract #15-A (Police Pursuit Vehicles, 2020 Models)

R-252-19

WHEREAS, the Township of Randolph (“Township”) on behalf of the Morris County Cooperative Pricing Council (“MCCPC”) sought bids for Contract #15-A (Police Pursuit Vehicles, 2020 Models); and

WHEREAS, bids had been advertised and received on August 16, 2019, in accordance with Local Public Contracts Law; and

WHEREAS, four (4) bids were received for Contract #15-A; and

WHEREAS, Winner Ford in Cherry Hill, New Jersey, was the apparent low bidder for Items #1 and #2 however an exception was taken to the bid specifications and the Acknowledgement of Revisions & Notices form did not identify that an addendum was issued for Contract #15-A which is a non-curable, non-waivable defect and their bid must be rejected; and

WHEREAS, Hertrich Fleet Services in Milford, Delaware, was the apparent low bidder for Items #4 and #5 however the Bid Proposal Form was not signed which is a non-curable, non-waivable defect and their bid must be rejected; and

WHEREAS, Beyer Ford in Morristown, New Jersey, was the lowest responsive and responsible bidder for Items #1, #2 and #3 for the prices shown on the attached Notification of Award for a one-year term; and

WHEREAS, Beyer of Morristown in Morristown, New Jersey, was the lowest responsive and responsible bidder for Items #4 and #5 for the prices shown on the attached Notification of Award for a one-year term; and

WHEREAS, there were no bidders for Items #6 and #7.

NOW, THERFORE, BE IT RESOLVED by the Township Council, Township of Randolph, County of Morris, State of New Jersey, that the Township Council on behalf of the MCCPC hereby authorizes the rejection, and hereby rejects, the bids submitted by Winner Ford and Hertrich Fleet Services for Contract #15-A (Police Pursuit Vehicles, 2020 Models) for the reasons stated above.

BE IT FURTHER RESOLVED that the Randolph Township Council hereby authorizes the award of Contract #15-A (Police Pursuit Vehicles, 2020 Models) to Beyer Ford and Beyer of Morristown as noted above and in the Notification of Award for the term November 1, 2019 - October 31, 2020.

10. Authorizing the Award and Rejection of MCCPC Contract #15-B (Administrative Passenger Vehicles, 2020 Models)

R-253-19

WHEREAS, the Township of Randolph (“Township”) on behalf of the Morris County Cooperative Pricing Council (“MCCPC”) sought bids for Contract #15-B (Administrative Passenger Vehicles, 2020 Models); and

WHEREAS, bids had been advertised and received on August 16, 2019, in accordance with Local Public Contracts Law; and

WHEREAS, two (2) bids were received for Contract #15-B; and

WHEREAS, Route 23 Automall in Butler, New Jersey, was the sole bidder for Item #2 however the vehicle they bid does not comply with the bid specifications and therefore their bid for that item must be rejected and there will be no award for Item #2; and

WHEREAS, Beyer of Morristown in Morristown, New Jersey, was the lowest responsive and responsible bidder for Item #1 for the price shown on the attached Notification of Award for a one-year term; and

WHEREAS, Route 23 Automall in Butler, New Jersey, was the lowest responsive and responsible bidder for Item #3 for the price shown on the attached Notification of Award for a one-year term.

NOW, THERFORE, BE IT RESOLVED by the Township Council, Township of Randolph, County of Morris, State of New Jersey, that the Township Council on behalf of the MCCPC hereby authorizes the award of Contract #15-B (Administrative Passenger Vehicles, 2020 Models) to Beyer of Morristown and Route 23 Automall as noted above and in the Notification of Award for the term November 1, 2019 - October 31, 2020.

11. Authorizing Award of MCCPC Contract #15-C (Utility Vehicles, 2020 Models) to Route 23 Automall, DFFLM and Beyer Ford

R-254-19

WHEREAS, the Township of Randolph (“Township”) on behalf of the Morris County Cooperative Pricing Council (“MCCPC”) sought bids for Contract #15-C (Utility Vehicles, 2020 Models); and

WHEREAS, bids had been advertised and received on August 16, 2019, in accordance with Local Public Contracts Law; and

WHEREAS, three (3) bids were received for Contract #15-C; and

WHEREAS, Beyer Ford in Morristown, New Jersey, was the apparent low bidder for Items #5, #6, #7 and #16 however after the bid opening the MCCPC received a letter from Beyer Ford dated September 3, 2019, withdrawing their bid for those items due to administrative errors; and

WHEREAS, Route 23 Automall in Butler, New Jersey, was the lowest responsive and responsible bidder for Items #1, #2, #3, #5, #6, #7, #16 and #18 for the prices shown on the attached Notification of Award for a one-year term; and

WHEREAS, DFFLM in Flemington, New Jersey, was the lowest responsive and responsible bidder for Items #4, #8, #9, #10, #11, #12, #13, #14 and #17 for the prices shown on the attached Notification of Award for a one-year term; and

WHEREAS, Beyer Ford in Morristown, New Jersey, was the lowest responsive and responsible bidder for Item #15 for the price shown on the attached Notification of Award for a one-year term.

NOW, THERFORE, BE IT RESOLVED by the Township Council, Township of Randolph, County of Morris, State of New Jersey, that the Township Council on behalf of the MCCPC hereby authorizes the award of Contract #15-C (Utility Vehicles, 2020 Models) to Route 23 Automall, DFFLM and Beyer Ford as noted above and in the Notification of Award for the term November 1, 2019 - October 31, 2020.

12. Authorizing Award of MCCPC Contract #15-E (Hybrid Vehicles, 2020 Models)—Route 23 Automall

R-255-19

WHEREAS, the Township of Randolph (“Township”) on behalf of the Morris County Cooperative Pricing Council (“MCCPC”) sought bids for Contract #15-E (Hybrid Vehicles, 2020 Models); and

WHEREAS, bids had been advertised and received on August 16, 2019, in accordance with Local Public Contracts Law; and

WHEREAS, one (1) bid was received for Contract #15-E; and

WHEREAS, Route 23 Automall in Butler, New Jersey, was the lowest responsive and responsible bidder for Item #1 for the price shown on the attached Notification of Award for a one-year term.

NOW, THERFORE, BE IT RESOLVED by the Township Council, Township of Randolph, County of Morris, State of New Jersey, that the Township Council on behalf of the MCCPC hereby authorizes the award of Contract #15-E (Hybrid Vehicles, 2020 Models) to Route 23 Automall as noted above and in the Notification of Award for the term November 1, 2019 - October 31, 2020.

13. Authorizing Award and Rejection of MCCPC Contract #15-D (Service/Truck Bodies, 2020 Models)

R-256-19

WHEREAS, the Township of Randolph (“Township”) on behalf of the Morris County Cooperative Pricing Council (“MCCPC”) sought bids for Contract #15-D (Service/Truck Bodies, 2020 Models); and

WHEREAS, bids had been advertised and received on August 16, 2019, in accordance with Local Public Contracts Law; and

WHEREAS, three (3) bids were received for Contract #15-D; and

WHEREAS, A&K Equipment Company in Rahway, New Jersey, was the apparent low bidder for Category 1, Items A, B, C, D and E, however they bid a 2019 model which is non-compliant with the bid specifications and they did not bid on all items within the category, therefore their bid must be rejected as non-responsive; and

WHEREAS, Tony Sanchez, Ltd. in Ledgewood, New Jersey, was the sole bidder for Category 3 however the Bid Proposal Page did not contain any unit pricing information and therefore their bid for this category must be rejected as non-responsive and there will be no award for this category; and

WHEREAS, Cliffside Body Corporation in Fairview, New Jersey, was the lowest responsive and responsible bidder for Category 1, Items A, B, C, D and E, for the prices shown on the attached Notification of Award for a one-year term; and

WHEREAS, Tony Sanchez, Ltd. in Ledgewood, New Jersey, was the lowest responsive and responsible bidder for Category 2 for the prices shown on the attached Notification of Award for a one-year term.

NOW, THERFORE, BE IT RESOLVED by the Township Council, Township of Randolph, County of Morris, State of New Jersey, that the Township Council on behalf of the MCCPC hereby authorizes the rejection, and hereby rejects, the bid submitted for Category 1 by A&K Equipment Company and the bid submitted for Category 3 by Tony Sanchez, Ltd. for Contract #15-D (Service/Truck Bodies, 2020 Models) for the reasons stated above.

BE IT FURTHER RESOLVED that the Randolph Township Council hereby authorizes the award of Contract #15-D (Service/Truck Bodies, 2020 Models) to Cliffside Body Corporation and to Tony Sanchez, Ltd. as noted above and in the Notification of Award for the term November 1, 2019 - October 31, 2020.

14. Authorizing the Award of MCCPC Contract #15-F (Cab/Chassis with Dump Bodies, 2020 Models)—Route 23 Automall

R-257-19

WHEREAS, the Township of Randolph (“Township”) on behalf of the Morris County Cooperative Pricing Council (“MCCPC”) sought bids for Contract #15-F (Cab/Chassis With Dump Bodies, 2020 Models); and

WHEREAS, bids had been advertised and received on August 16, 2019, in accordance with Local Public Contracts Law; and

WHEREAS, one (1) bid was received for Contract #15-F; and

WHEREAS, Route 23 Automall in Butler, New Jersey, was the lowest responsive and responsible bidder for Items #1, #2, #3 and #4 for the prices shown on the attached Notification of Award for a one-year term.

NOW, THERFORE, BE IT RESOLVED by the Township Council, Township of Randolph, County of Morris, State of New Jersey, that the Township Council on behalf of the MCCPC hereby authorizes the award of Contract #15-F (Cab/Chassis With Dump Bodies, 2020 Models) to Route 23 Automall as noted above and in the Notification of Award for the term November 1, 2019 - October 31, 2020.

15. Authorizing the Acceptance and Execution of a Developer’s Agreement with Randolph 10 Developers, LLC for a Preliminary and Final Site Plan Approval for Block 137, Lots 2 and 5 More Commonly Known as 127 Quaker Church Rd and 358 Route 10

R-258-19

WHEREAS, the Randolph Township Zoning Board of Adjustment granted variance relief and preliminary and final site plan approval to Randolph 10 Developers, LLC, concerning the development of Block 137, Lots 2 and 5, more commonly known as 127 Quaker Church Road and 358 Route 10 in the Township of Randolph; and

WHEREAS, one of the conditions of the site plan approval was the preparation, acceptance and recording of a Developer’s Agreement, setting forth the terms and conditions of said approval; and

WHEREAS, the Township Council has considered the terms of the Developer’s Agreement and the conditions imposed upon the property and wish to enter into said Developer’s Agreement, a copy of which is on file in the Office of the Township Clerk.

NOW, THEREFORE, BE IT RESOLVED, by the Township Council of the Township of Randolph, in the County of Morris, and State of New Jersey, as follows:

The Township of Randolph hereby accepts the Developer’s Agreement with Randolph 10 Developers, LLC and the Mayor and Township Clerk are hereby authorized and directed to execute said Developer’s Agreement on behalf of the Township.
The Township Clerk is hereby authorized and directed to provide an original fully executed Developer’s Agreement to the Township’s Special Development Attorney for recording in the Office of the Morris County Clerk.
This Resolution shall take effect immediately.

16. Raffle License, Off-Premise Merchandise, RHS Boys Ice Hockey Booster Club on November 16, 2019 at St. Andrews Greek Orthodox Church, 1447 Sussex Tpke, Randolph, NJ from 7:00 p.m. to 11:00 p.m.

Councilman Forstenhausler made a motion to approve the Combined Action Resolutions. Councilman Tkacs seconded the motion, and the following roll call vote was taken:

AYES:
Councilman Forstenhausler
Councilman Nisivoccia
Councilwoman Potter
Councilman Tkacs
Councilwoman Veech
Deputy Mayor Carey
Mayor Loveys

NAYS: None

G. ORDINANCES: SECOND READING/PUBLIC HEARING

1. Ordinance No. 18-19 Amending Sections 15-35.3, 15-43.22, 15-2.2, 15-11.13 and 15-41 of the Land Development Ordinance of the Township of Randolph, Morris County, New Jersey

Mayor Loveys explained that there was some question as to timeliness of public notification. He asked for a motion to table this ordinance until October 3, 2019.

Councilman Forstenhausler made a motion to table the second reading/public hearing of Ordinance No. 18-19 until October 3, 2019. Councilwoman Veech seconded the motion, and the following roll call vote was taken:

AYES:
Councilman Forstenhausler
Councilman Nisivoccia
Councilwoman Potter
Councilman Tkacs
Councilwoman Veech
Deputy Mayor Carey
Mayor Loveys

NAYS: None

TABLED UNTIL OCTOBER 3, 2019

H. ORDINANCES: INTRODUCTION

1. Ordinance No. 19-19 Amending Chapter 47, Donation Clothing Bins, of the Revised Ordinances of the Township of Randolph, New Jersey

Manager Mountain explained that this ordinance takes care of some housekeeping issues related to an existing ordinance. It clarifies that the ordinance applies to donation bins, not just clothing bins; it more appropriately aligns the internal office that handles the initial review of the application with who oversees the permit process. Currently, the Land Use Boards review the application, the permit is issued through the Clerk’s Office, and the Zoning Officer is responsible for overseeing it and enforcing the ordinance. This ordinance streamlines the process so that Planning and Zoning oversees the entire process.

BE IT RESOLVED, that an Ordinance entitled “AN ORDINANCE TO AMEND CHAPTER 47, DONATION CLOTHING BINS, OF THE REVISED ORDINANCES OF THE TOWNSHIP OF RANDOLPH, NEW JERSEY” be introduced, read by title by the Township Clerk and passed on first reading.

BE IT RESOLVED, that said Ordinance shall be further considered for final passage at the meeting of the Township Council of the Township of Randolph on the 24th of October 2019 at 7:00 p.m. in the evening, prevailing time, at the Municipal Building in said Township, at which time and place all persons interested shall be given an opportunity to be heard concerning said ordinance.

BE IT FURTHER RESOLVED, that the Township Clerk be authorized and directed to advertise said Ordinance in full or by summary with the notice of introduction thereof, in the official designated newspaper according to law.

Councilman Forstenhausler made a motion to introduce the ordinance. Councilwoman Veech seconded the motion, and the following roll call vote was taken:

AYES:
Councilman Forstenhausler
Councilman Nisivoccia
Councilwoman Potter
Councilman Tkacs
Councilwoman Veech
Deputy Mayor Carey
Mayor Loveys

NAYS: None

I. UPCOMING EVENTS

Ayres/Knuth Farmhouse Open House, Friday, September 20 from 6:00 p.m. to 8:00 p.m. at 25 Cooper Rd., Denville, NJ, RSVP to Sue Schmidt at .(JavaScript must be enabled to view this e-mail address)
Country Fair & Community Yard Sale, Saturday, September 21 from 10:00 a.m. - 5:00 p.m. at the Municipal Building, 502 Millbrook Avenue (rain date Sunday, September 22)
Randolph Museum—Pathways of History Weekend, Saturday, September 21 from 10:00 a.m. - 4:00 p.m. and Sunday, September 22 from 12:00 p.m. - 4:00 p.m. at the museum, 630 Millbrook Avenue
Library Event: Carol Erikson—The Great American Songbook, Sunday, September 22 at 2:00 p.m. Ages 14 and up. Registration required by calling 973-895-3556
Boy Scouts of America: 2019 Randolph Good Scout Awards Dinner, Tuesday, September 24 at Rosie’s Trattoria, 1181 Sussex Turnpike, Randolph. Chair/Master of Ceremonies, Councilman Mark Forstenhausler
Clean Communities Day, Saturday, September 28 from 8:30 a.m. to 12:00 p.m. at the Municipal Building, 502 Millbrook Avenue
Paper Shredding Service, Saturday, September 28 from 9:00 a.m. to 12:00 p.m. at the Municipal Building, 502 Millbrook Avenue
Italian Dinner Night, Saturday, September 28 from 5:00 p.m. - 8:00 p.m.—BYOB, hosted by Mt. Freedom Fire Co. #3 Ladies Auxiliary at the Mt. Freedom Firehouse, 670 Millbrook Ave. Reservations: .(JavaScript must be enabled to view this e-mail address)
Senator Anthony Bucco Remembrance Service at CCM on October 6 at 2:00 p.m. in the Student Center Auditorium
Fire Prevention Open House, Saturday, October 12 from 11:00 a.m. - 3:00 p.m., all four Randolph fire stations
Shongum Mountain Fire Company’s 16th Annual Casino Night, Saturday, October 12 at 6:30 p.m. For information and tickets, call 973-895-3719 or email .(JavaScript must be enabled to view this e-mail address)
Pancake Breakfast, Sunday, October 20 from 7:30 a.m. - 11:30 a.m. at Randolph Chemical Engine Company No. 4, 331 Dover Chester Rd.
Randolph Reminisces Program, Monday, October 21 at 7:00 p.m. at the Randolph Museum on Millbrook Avenue
Annual Randolph Fire Department Inspection Dinner, Saturday, November 9 at 4:30 p.m., Ironia Fire Company #4, 331 Dover Chester Road, and at 6:00 p.m. at The Meadow Wood, cocktail hour

J. DISCUSSION ITEMS

There were no discussion items.

K. OPEN TO THE PUBLIC

Seeing no one from the public, the public portion was closed.

L. COUNCIL COMMENTS

Councilwoman Potter reported that neither the Traffic Advisory Committee (TAC) nor the Environmental and Landmarks Committee met since the last Council meeting; however, the TAC campaign “If the Lights are Flashing, Don’t Try Passing” was launched. It seemed to be successful on the various media platforms.

Councilwoman Potter attended the Senior Picnic as well as the 9/11 Remembrance Ceremony at the VFW.

Councilman Nisivoccia attended the Board of Health meeting; there was a lot of discussion on the current problem of the youth vaping. There are State laws regarding vaping; Mark Caputo will be meeting with Manager Mountain to determine if any of the township ordinances need to be revised to include language about vaping.

Councilman Nisivoccia attended the Senior Picnic as well as the 9/11 Remembrance Ceremony. He commended Mayor Loveys and the VFW volunteers for their comments at the ceremony.

Councilman Nisivoccia attended the Library Board of Trustees meeting and the Randolph Chamber of Commerce meeting.

Councilman Forstenhausler attended the County 9/11 Service; he explained who the guest speakers were and felt the ceremony was very moving.

Councilman Forstenhausler noted the loss of Senator Anthony Bucco and expressed his condolences to the family.

Mayor Loveys held a moment of silence for Senator Anthony Bucco.

Councilman Tkacs attended the Planning Board meeting. An extension was passed to an Elbaum property; they have an approval to build, but have yet to start. They also passed the new ordinances previously discussed at Council meetings; the gas stations, pools, and porticos.

Councilman Tkacs completed the cyber security training; he thought it was helpful.

Councilman Tkacs reported that, as a frequent user of the Route 10 and Dover Chester Road intersection, he did not like the new timing of the intersection.

Councilwoman Veech concurred with Councilman Tkacs about the intersection of Route 10 and Dover Chester Road. Manager Mountain explained that he and Mayor Loveys had a follow up conference call with the representatives from NJDOT. It was recognized that the adjustments they have been making need further tweaking. In addition, the timing was supposed to be coupled with the changes in signage and the lane striping was going to be handled. They learned during the call that the NJDOT is hesitating because they are unsure if the striping they thought could be done actually could be done within the regulations as far as the tapering of the lanes. NJDOT agreed to work with the County and the Township Engineer to review it further; the County Engineer had ideas as to how to get it done. Manager Mountain felt that if once the adjustments were made and the striping could not be changed, the NJDOT would need to put the timing back to the original way. Councilwoman Veech asked why they would not just put the timing of the signals back until the striping can be done. The Manager explained that the NJDOT and the County and Township Engineers spent a morning and afternoon rush hour adjusting it and felt they had addressed the issue; at that time, it appeared that the timing was better. Manager Mountain explained that not every rush hour is the same. The thought was to see how this timing works until the next meeting in October; they will be doing more testing on it in the interim. They also pushed for a longer term solution from the NJDOT since the township wanted more significant changes to the Route 10 intersections. The NJDOT reminded township representatives that the long term solutions are a capital project; they have not backed off of supporting it, but it has to go through the process. The township discussed ways to expedite it, particularly by putting into the record the number of potential affordable housing units anticipated in that corridor in the coming years. The NJDOT seemed genuinely interested in getting that data. The Manager explained that the NJDOT is much more receptive than in the past and they are trying to work with the township to make adjustments. Councilman Forstenhausler added that one of the key factors involved in the discussions about changing the timing of the traffic signals was a safety issue; the township was trying to get the NJDOT to work with them to cut down on accidents and head on collisions at the intersection.

Councilwoman Veech also completed the cyber training and felt it was very good.

Councilwoman Veech reported that she, Mayor Loveys and Manager Mountain attended the ribbon cutting for the new Sally Schenkman ADA (Americans with Disabilities Act) Family Locker Room at the YMCA.

Councilwoman Veech attended the Chamber of Commerce luncheon; the topic was about relieving stress and it was very interesting.

Councilwoman Veech also attended the Senior Picnic and the VFW 9/11 Remembrance Ceremony. She commended Mayor Loveys for his moving speech.

Councilwoman Veech reported that there were fifteen people at the Randolph Community Garden meeting; they are getting ready for the spring. She reported some of the projects planned by local groups. They will have a table at the Country Fair next to the Trails Committee table.

Councilwoman Veech attended the Trails Committee meeting. They have redone the trail maps; they have added symbols and indicated the location of parking, restrooms, steep slopes and paved areas. They have added the parks including Veterans Community Park. She explained the other additions to the map including a QR code. The committee is also working on trail intersection signs and determining what to put at the kiosks. Councilwoman Veech reported that the Council received an email from her with a Tap the Talent form for Juliana Puttre, the Girl Scout that brought to the Council’s attention the idea of putting signs up in Mt. Freedom about gum since it’s the number one litter item. She approached the Trails Committee about doing her Girl Scout Gold Award related to getting kids out on the trails and helping with National Trails Day next June. She would like to be a Student Member of the Trails Committee; the two former student members graduated.

Councilwoman Veech made a motion to appoint Juliana Puttre as a Student Member on the Trails Committee. Councilman Forstenhausler seconded the motion, and the following roll call vote was taken:

AYES:
Councilman Forstenhausler
Councilman Nisivoccia
Councilwoman Potter
Councilman Tkacs
Councilwoman Veech
Deputy Mayor Carey
Mayor Loveys

NAYS: None

Councilwoman Veech attended the Parks Committee meeting. A student approached them to create a Go Fund Me page for a pocket park on Timber Lane. They explained to the student that the Parks Master Plan does not include expansion of the pocket parks. Since the student was interested in working on things in the parks, they discussed in what capacity she could help. The Parks Committee Director’s Report noted the successful season at Randolph Lake as well as the improvements and events in the parks.

Deputy Mayor Carey concurred with the others about the VFW 9/11 Remembrance Ceremony and Senior Picnic. She, Councilman Forstenhausler, and Councilman Tkacs attended the beef steak dinner and comedy show at Fire Company #2.

Deputy Mayor Carey also attended the Recreation Committee meeting; they are going to begin requiring mandatory background checks on all coaches. They will be performed by an outside agency. Joe Faranetta from the Board of Education (BOE) gave an update on the referendum projects; all of the schools will have security vestibules added which will impact the recreation basketball program. The BOE and Russ Newman will meet to determine the change in process as far as the student employee that opens and closes the school building. Also, there is currently no Student Member on the Recreation Committee; the previous Student Members graduated. Fall sports registrations have increased since last year by approximately 100. The Randolph Lake had a fabulous season, some of which was due to the situation at Lake Hopatcong; the lake revenue was up by approximately $18,000 this season. They submitted three nominations for the Parks Alliance Awards. Manager Mountain added that he heard that the County received many more nominations this year than last.

Councilman Forstenhausler asked for an update on Veterans Community Park. Manager Mountain explained that the draft of the tender agreement governing the way the bonding company and the township workout the takeover by the new contractor has been provided in skeletal form. They still need the final pricing which will come from the contractor selected. All three contractors recommended by the township have been solicited by the bonding company for their proposals; the due date is October 11th to allow for an adequate response. Once those are received, the numbers and any discussion related to the numbers will be ready for the Council to discuss at the second meeting in October. They are also trying to work out how they will integrate the work on the community garden. They have the option the Council suggested of a side contract for the community garden. One of the three contractors who is planning to bid on the remaining work who was also asked to provide a bid on the side contract made a proposal that they feel it would be better in the long term interest for a good outcome for the garden to include it as part of the takeover contract. Including the garden work would mean it would push it back a few weeks. The key factor would be to get the sod in around the garden which can be done as late as October. The Manager and township staff will be speaking will the bonding company to see about working out the sod issue; if they can, then they will move forward with including it in the takeover contract as opposed to making it a side agreement. The bonding company is in the process of paying the suppliers and sub contractors. The next step is the bidding by the three contractors.

Mayor Loveys commented about the other intersections along Route 10. Millbrook Avenue intersection requires more planning so it is not the main focus until the improvements are made to the westbound exit ramp. Once those are completed, they will look into whether any signal timing changes are necessary. They have made some signal timing adjustments to the Center Grove Road intersection. The extension to the eastbound Route 10 left turn lane is currently being designed. Once the design is completed, the work would take months to be completed. There is nothing new to report on the Canfield Avenue intersection. The Mayor agreed with Manager Mountain that the conversations with the NJDOT have been more agreeable and productive.

M. EXECUTIVE SESSION

WHEREAS, Section 8 of the Open Public Meetings Act, Chapter 231, P.L. 1975 (N.J.S.A. 10:4-12) permits the exclusion of the public from a meeting under certain circumstances; and

WHEREAS, this public body is of the opinion that such circumstances presently exist.

NOW, THEREFORE, BE IT RESOLVED by the Mayor and Council of the Township of Randolph, in the County of Morris, and State of New Jersey, as follows:

1. The public shall be excluded from the Executive portion of the meeting.

2. The general nature of the subject matter to be discussed is as follows:

* Land Dedication—Block 81, Lot 29.31

3. As nearly as now can be ascertained, the matter or matters to be discussed at this time will be disclosed to the public at such time and under such circumstances as are prescribed by law.

4. At the conclusion of the Executive Session, the Council may or may not reconvene in public session for the purpose of taking formal action.

Councilwoman Veech made a motion to move into Executive Session at 8:25 p.m. Councilman Forstenhausler seconded the motion, and the following roll call vote was taken:

AYES:
Councilman Forstenhausler
Councilman Nisivoccia
Councilwoman Potter
Councilman Tkacs
Councilwoman Veech
Deputy Mayor Carey
Mayor Loveys

NAYS: None

Councilwoman Veech made a motion to close the Executive Session at 8:40 p.m. Councilman Forstenhausler seconded the motion, and the following roll call vote was taken:

AYES:
Councilman Forstenhausler
Councilman Nisivoccia
Councilwoman Potter
Councilman Tkacs
Councilwoman Veech
Deputy Mayor Carey
Mayor Loveys

NAYS: None

N. ADJOURNMENT

Councilwoman Veech made a motion to adjourn the meeting at 8:40 p.m. Councilman Forstenhausler seconded the motion, and the following roll call vote was taken:

AYES:
Councilman Forstenhausler
Councilman Nisivoccia
Councilwoman Potter
Councilman Tkacs
Councilwoman Veech
Deputy Mayor Carey
Mayor Loveys

NAYS: None