All meeting minutes posted on the township website are unofficial minutes. Official copies of minutes may be obtained from the township clerk.
Minutes: September 27, 2012
A work session of the Randolph Township Council was called to order at 7:00 p.m. by Mayor Guadagno. This meeting is held pursuant to the New Jersey Open Public Meetings Act. Adequate notice of the meeting has been provided by posting written notice of the time, date, location and, to the extent known, the agenda of the meeting in Randolph Township. This notice was posted on the Bulletin Board within Town Hall, it was filed with the Township Clerk, and it was provided to those persons or entities requesting notification. Notice was also provided to the Randolph Reporter and the Morris County Daily Record on December 5, 2011, by emailing them the annual resolution adopted by the Council on December 1, 2011. The annual resolution, which included this meeting date, was advertised in the Randolph Reporter, the official newspaper of the Township of Randolph, and in the Morris County Daily Record on December 8, 2011.
PRESENT:
Councilman Loveys
Councilwoman Mitsch
Councilman Napoliello
Councilman Obremski
Councilwoman Veech
Deputy Mayor MacArthur
Mayor Guadagno
Also Present: Township Manager John Lovell and Keli Gallo from the Law Office of Edward Buzak.
Mayor Guadagno led the Pledge of Allegiance.
PROCLAMATION
CONSTITUTION WEEK 2012
WHEREAS, September 17, 2012 marks the two hundred and twenty-fifth anniversary of the drafting of the Constitution of the United States of America by the Constitutional Convention; and
WHEREAS, it is fitting and proper to officially recognize this magnificent documentation and the anniversary of its creation; and
WHEREAS, it is fitting and proper to officially recognize the patriotic celebrations which will commemorate the occasion; and
WHEREAS, public law 915 guarantees the issuing of a proclamation each year by the President of the United States of America designating September 17 through 23 as constitution week;
NOW THEREFORE, I, Michael Guadagno, Mayor of Randolph, do hereby proclaim September 17 thru September 23 to be CONSTITUTION WEEK and we ask our citizens to reaffirm the ideals the Framers of the Constitution had in 1787.
OPEN TO PUBLIC
Judith Stewart, 114 Everdale Road commented on Constitution Week. She also asked for clarification on the bid for the two year contract for towing services. Manager Lovell clarified that the bid is correct as presented.
Seeing no one further from the public, the public portion was closed.
MANAGER’S REPORT
Manager Lovell included the following:
- He reminded the Council members of Saturday’s Clean Communities Day beginning at 8:30 a.m.
- He advised that the Police Department’s accreditation is moving forward and that the commission will have a final hearing on the accreditation, the 3rd week of November. The Manager stated that a ceremony before the Town Council will be scheduled in early 2013. It is an accomplishment for a department to achieve accreditation, and a number of members have worked very hard to accomplish the goal.
- Manager Lovell reported that Sergeant Jeff Gomez was recognized in the Annual Hispanic Heritage Month celebration by the County Prosecutor for his accomplishments in the field of law and public safety.
- The Manager reported that a meeting was held between his staff and Morris County Engineering regarding the intersection improvement for Sussex Turnpike that has been spoken about for over thirty years. It looks like construction will begin in late 2013 or early 2014. He stated that bid documents are being prepared, and that the scope of the project was reviewed and is in keeping with what was previously planned. John Ragan was invited, and he participated in the meeting.
- Manager Lovell generated a memorandum regarding the Kensington Square project (aka Westminster aka Kushner), and provided it to the Council. He reported that he had met with a group of residents and their consulting engineer/planner, and discussed the plan before the Planning Board. The memorandum included a history of the project dating back to 1999. The project was never constructed mostly due to there being no available sewers and a NJDEP water permit moratorium which made them unable to get the permits to extend water to the project. These issues are now close to being resolved due to the Butterworth sewer connection and the water permit moratorium being lifted by the NJDEP. An application has been received under the Conversion Statute to develop apartments, with a COAH component in lieu of constructing 50 age-restricted units. The conversion application is pending at the Planning Board. The residents have embraced the concept of 116 units (no COAH component) with no access, except for emergencies, to Shunpike Road, and wish to make a presentation to the Council at the October 25th work session for a zone change for that area. The Manager stated that the Township’s one concern is the COAH obligation, and Kushner’s concern will be the density that gets put into this project, the discussion was for 116 units.
- The Manager reported that the final budgets for the Cohn Farm restoration are occurring at this time, but the property has been cleaned up. The DPW is going to build a small parking area at the site and install some fencing and plant some trees. He thanked the Council for their support on the issue.
- The deer hunts are going off well, and they have harvested some deer. Manager Lovell reported that he has not gotten any negative feedback.
- The generator for Maintenance Facility is now functional in the event of an emergency. The installation of the generator for the Municipal Building is scheduled to begin in 2 to 3 weeks. And the bid process has begun for the generator to serve the Library and Community Center. Installation of these generators was an important aspect of the emergency response plan developed earlier this year.
- The bids for the electronic signs were received and a contract will be awarded next week.
- Manager Lovell reported that work continues on the Community Center, demolition on the interior is happening this week.
- The Maintenance Facility dedication is scheduled for October 6th at 9 a.m.
- There will be training on October 3rd for the new tablets.
Councilwoman Veech asked for an update on Swift Reach 911.
Manager Lovell reported that a letter about Swift Reach 911 went out to every resident, and the information was in the newsletter. A test run of the system throughout the town will be conducted in the near future. He stated that he received information that the only data that’s being obtained through the phone company is Verizon data, and that Cablevision and the other providers no longer provide that data. There will have to be a big push to get residents to understand that they need to enroll.
COMBINED ACTION ITEMS
The following items were discussed among the Manager and the Council members:
Q. Item B, why was the contract rejected?
A. The Purchase Agent was given incorrect information regarding the amount of leaves collected, approximately 30% higher than it should’ve been resulting in a bid that was well over budget.
Q. Item D, is this the full amount or is it an additional amount?
A. It is the entire contract.
Q. Item D, please describe what SwiftReach will be doing for this contract.
A. They will be creating an entire system at this time, and will maintain it quarterly from this point forward. They will also be providing geo-coding, taking each person’s information and pinpointing it on a map. Each quarter, when there are new phone numbers in town, they will add those to the geo-coding. The significance of geo-coding is to be able to go to a map and send out an emergency notification to only those households in town affected by the emergency.
Q. Item D, please confirm that the work they will be doing is commensurate with the contract. It was thought that geo-coding was included as part of the original contract.
A. Geo-coding had been discussed along with other options, and somewhere in the process that piece was dropped. Doing the work in-house was researched, but the conclusion was to contract it out, but the Manager will look into it again.
Q. Item D, are the SwiftReach letters for residents to sign up for the notification displayed in different areas of town, such as the Library and Community Center for those residents who may not have seen the letter?
A. That is a good idea and will get done.
Councilwoman Mitsch made a motion to approve the Combined Action Item. Councilman Obremski seconded the motion, and the following roll call vote was taken:
AYES:
Councilman Loveys
Councilwoman Mitsch
Councilman Napoliello
Councilman Obremski
Councilwoman Veech
Deputy Mayor MacArthur
Mayor Guadagno
NAYS: None
A. Amending award of purchase from Tilcon New York under MCCPC for Contract #6—Prior Road Resurfacing for the paving of the DPW parking lot by an additional $7,849.83 bringing the new contract total to $79,849.83
R-287-12
WHEREAS, the Township of Randolph Council on August 2, 2012 awarded a contract to Tilcon New York Inc. for the paving of the DPW Parking Lot by resolution R 240-12 for $72,000.00 under Morris County Cooperative Pricing Council Contract #6, Road Resurfacing; and
WHEREAS, Tilcon has concluded the work and the actual amount of work was in the amount of $79,849.83; and
WHEREAS, the Public Works Director has reviewed and approved this increase.
NOW, THEREFORE BE IT RESOLVED that the Mayor and Council of the Township of Randolph, County of Morris, State of New Jersey, authorize an increase in the award of the contract to Tilcon New York Inc. from $72,000 to $79,849.83 under Morris County Cooperative Pricing Council Contract #6.
B. Rejecting all bids received for 2012 Leaf Loading, Hauling and Recycling bid
R-288-12
WHEREAS, the Township of Randolph advertised for the 2012 Leaf Loading, Hauling & Proper Recycling bid and received bids on September 18, 2012; and
WHEREAS, 3 bids were received; and
WHEREAS, bids were received from the following and for the bid prices listed:
Warren County Trucking, LLC, Flanders, NJ—$120,000,
Reliable Wood Products, LLC, Jersey City, NJ—$153,000,
S. Rotondi & Sons, Inc., Summit, NJ—$175,500; and
WHEREAS, all bids exceed the appropriation for this service.
NOW, THEREFORE BE IT RESOLVED, by the Township Council, Township of Randolph, County of Morris, State of New Jersey, that all bids received for the 2012 Leaf Loading, Hauling & Proper Recycling bid are rejected.
C. Amending a PSA awarded to Knapp, Trimboli & Prusinowski for an additional $2,000 bringing the new amount to $37,000
R-289-12
WHEREAS, the Mayor and Council of the Township of Randolph (“Township”) authorized the Township to enter into a contract with Knapp, Trimboli & Prusinowski, LLC for legal services for labor and negotiations for an amount not to exceed $35,000 via resolutions R 28-12 and R 249-12; and
WHEREAS, legal services for labor and negotiations have already exceeded $35,000 and more legal services for labor and negotiations are anticipated before year’s end; and
WHEREAS, it is anticipated that only $2,000 more will be needed; and
WHEREAS, there are funds available for the retention of such professional services; and
WHEREAS, said professional services may be retained without competitive bidding pursuant to the Local Public Contracts Law, N.J.S.A. 40A:11-1 et seq.
NOW, THEREFORE BE IT RESOLVED by the Township Council of the Township of Randolph, County of Morris, State of New Jersey, as follows:
1. The Township amends the contract to Knapp, Trimboli & Prusinowski, LLC by increasing the dollar amount from $35,000 to $37,000 for services rendered/to be rendered for the remainder of the year.
2. Knapp, Trimboli & Prusinowski, LLC shall be compensated at the rate of $145 per hour.
3. The contract with said firm is for professional services and exempt from the bidding requirements under the Local Public Contracts Law, N.J.S.A. 40A:11-1 et seq.
4. It is hereby directed that Notice of Award of this Contract shall be published once in the official designated newspaper of the Township within ten (10) days of the date hereof.
5. This Resolution shall take effect immediately.
CERTIFICATION OF AVAILABILITY OF FUNDS
Dated: September 27, 2012
As required by N.J.S.A. 40A:4-57, N.J.A.C. 5:30-14.5, and any Other applicable requirement, I, Michael J. Soccio, Director of Finance of the Township of Randolph, have ascertained that funds are available in the 2012 Budget, Legal, Other Expense, to amend the contract with Knapp, Trimboli & Prusinowski for Legal Services for Labor and Negotiations in the amount not to exceed $2,000.
____________________
Michael J. Soccio
Chief Financial Officer
Budget Account: 01-21-210-155-302
D. Amending prior award for SWIFTREACH Network’s emergency notification service to include quarterly updating and geo-coding of Verizon ESL telephone data bringing the cost of the 2-year agreement to $29,210.46
R-290-12
WHEREAS, the Township of Randolph entered into a 2-year agreement via resolution R 44-12 and NJ State Contract #77560 M-0003 with Software House International/SwiftReach Network for SwiftReach Network’s Swift911 Emergency Notification Service to notify residents of emergencies and other important Township-related matters; and
WHEREAS, it has since been determined that the Verizon ESL telephone data that is received quarterly must be updated and geo-coded; and
WHEREAS, SwiftReach can perform quarterly updates and geo-coding of the information for $1,250 per quarter.
NOW, THEREFORE, BE IT RESOLVED that the Mayor and Council of the Township of Randolph do hereby approve amending the agreement with Software House International/SwiftReach Network for SwiftReach Network’s Swift911 Emergency Notification Service to include quarterly updating and geo-coding of Verizon ESL telephone data at a cost of $10,000, for a total 2-year agreement cost of $29,210.46 (initial setup fees of $1,017.50 and then $14,096.48 annually for two years).
CERTIFICATION OF AVAILABILITY OF FUNDS
Dated: September 27, 2012
As required by N.J.S.A. 40A:4-57, N.J.A.C. 5:30-14.5, and any Other applicable requirement, I, Michael J. Soccio, Director of Finance of the Township of Randolph, have ascertained that funds are available in the 2012 Budget, Emergency Management, Other Expense and Water and Sewer Other Expense and that funds will be available in the 2013 Budget and 2014 Budget, Emergency Management, Other Expense and Water and Sewer, Other Expense to amend the contract to Software House International/SwiftReach Network for SwiftReach911 Emergency Notification Service in the amount not to exceed $1250.00 for 2012 and $5,000.00 for 2013 and $3,750.00 for 2014.
____________________
Michael J. Soccio
Chief Financial Officer
Budget Account: 2012—01-201-25-252-012 = $625.00
05-201-20-100-012 = $625.00
2013—01-201-25-252-012 = $2,500.00
05-201-20-100-012 = $2,500.00
2014—01-201-25-252-012 = $1,875.00
05-201-20-100-012 = $1,875.00
E. Authorizing Award of Contract to John Johnson Dodge for purchase of Grand Caravan SXT for Dial-A-Ride—$24,189
R-291-12
WHEREAS, the Township of Randolph (“Township”) wishes to purchase a Dodge Grand Caravan SXT for the Dial-A-Ridge program; and
WHEREAS, the Township Recreation Department has solicited three quotes from three different dealerships for this vehicle; and
WHEREAS, the quote from John Johnson Dodge was the cheapest at $24,189; and
WHEREAS, the quotes were not solicited through receipt of sealed quotes, therefore the requirements of N.J.S.A. 19:44A-20.5 (Anti Pay-to-Play Legislation) apply; and
WHEREAS, in accordance with the Anti Pay-to-Play Legislation, John Johnson Dodge submitted to the Township the Political Contribution Disclosure Form, Stockholder Disclosure Certification and Business Entity Disclosure Certification as required; and
WHEREAS, John Johnson Dodge has also submitted to the Township a New Jersey Business Registration Certificate, as required; and
WHEREAS, there are funds available for the purchase of the van.
NOW, THEREFORE BE IT RESOLVED by the Township Council of the Township of Randolph, County of Morris, State of New Jersey, as follows:
1. The Township hereby awards a contract to John Johnson Dodge of Boonton, NJ for the purchase of a Dodge Grand Caravan SXT for the price of $24,189.
2. This Resolution shall take effect October 1, 2012.
CERTIFICATION OF AVAILABILITY OF FUNDS
Dated: September 27, 2012
As required by N.J.S.A. 40A:4-57, N.J.A.C. 5:30-14.5, and any Other applicable requirement, I, Michael J. Soccio, Director of Finance of the Township of Randolph, have ascertained that funds are available in Ordinance #13-12, Various Capital Improvements - Parks Equipment, to award a contract to John Johnson Dodge for the Purchase of a Dodge Grand Caravan SXT for the Dial-A-Ride Program in the amount not to exceed $24,189.00.
____________________
Michael J. Soccio
Chief Financial Officer
Budget Account: 04-215-55-951-302
F. Release of Site Restoration cash bond, Engineering Inspection Fees and Water Inspection Fees for Jodilee, LLC to Reza Hashemi—$22,771.92
R-292-12
WHEREAS, Engineering has received a request from Reza Hashemi, of Jodilee LLC, for the release of the Site Restoration Cash Bond, Engineering Inspection Fees and Water Line Inspection Fees for the subdivision known as Jodilee, LLC, Block 116, Lot 13.01; and
WHEREAS, the fees consisted of the following:
Site Restoration Cash Bond—$12,000.00 (plus accrued interest)
Account No. 294862002—Deposited with the Finance Department on September 9, 2010.
Engineering Inspection Fees—$7,229.42 (plus accrued interest)
Account No. 294860002—Deposited with the Finance Department on September 9, 2010
Water Line Inspection Fees—$3,492.50
Account No. 294861002—Deposited with the Finance Department on September 9, 2010
WHEREAS, Mr. Hashemi was not able to obtain title to the property and has requested a refund of all fees and bonds posted in conjunction with the proposed development of this subdivision.
NOW, THEREFORE, BE IT RESOLVED by the Mayor and Council of the Township of Randolph that the Township release the Site Restoration Bond and all Inspection Fees for Jodilee LLC in the total amount of $22,771.92, plus accrued interest, to Reza Hashemi, 49 Carrell Road, Randolph NJ, 07869.
G. Awarding a two-year contract for Towing Services to Napoli Transportation dba C&L Towing Services
R-293-12
WHEREAS, the Township of Randolph advertised for the Towing Services—REBID Bid for a two-year contract and received bids on August 30, 2012; and
WHEREAS, 2 bids were received; and
WHEREAS, bids were received from the following and for the bid prices listed:
Napoli Transportation dba C&L Towing Service, Kenvil, NJ
Basic Towing—Days: $0 flat rate,
Basic Towing—Nights, Weekends, NJ State Holidays, $0 flat rate, Storage (Daily Rate): $0; and
Tony’s Towing & Recovery, Inc., Dover, NJ
Basic Towing—Days: $125 flat rate,
Basic Towing—Nights, Weekends, NJ State Holidays, $125 flat rate, Storage (Daily Rate): $45; and
WHEREAS, the Chief of Police and Purchasing Agent recommend the award of the contract to Napoli Transportation dba C&L Towing Service as the lowest responsive, responsible bidder subject to the exclusion of two employees of C&L Towing who have felony convictions from performing work on this contract; and
WHEREAS, the Township of Randolph desires to award a contract for the Towing Services bid to Napoli Transportation dba C&L Towing Service.
NOW, THEREFORE BE IT RESOLVED, by the Township Council, Township of Randolph, County of Morris, State of New Jersey, that a two-year contract be awarded to Napoli Transportation dba C&L Towing Service of Kenvil, NJ, beginning October 1, 2012 through September 30, 2014.
H. Raffles
Raffle License, Casino Night, Center Grove PTO, on November 2, 2012 at the Skylands at Randolph, 792 Rt. 10 West, Randolph, NJ, from 7:00 p.m. to 11:00 p.m.
Raffle License, Tricky Tray, Center Grove PTO, on November 2, 2012 at the Skylands at Randolph, 792 Rt. 10 West, Randolph, NJ, from 7:00 p.m. to 11:00 p.m.
Raffle License, On-premise 50/50, Center Grove PTO, on November 2, 2012 at the Skylands at Randolph, 792 Rt. 10 West, Randolph, NJ, from 7:00 p.m. to 11:00 p.m.
Raffle License, On-premise 50/50, St. Virgil’s School Booster Club, on October 25, 2012 at the Skylands at Randolph, 792 Route 10 West, Randolph, NJ, from 6:30 p.m. to 9:30 p.m.
Raffle License, On-premise Basket Raffle, St. Virgil’s School Booster Club, on October 25, 2012 at the Skylands at Randolph, 792 Route 10 West, Randolph, NJ, from 6:30 p.m. to 9:30 p.m.
Raffle License, Off-premise 50/50, Center Grove School, 25 Schoolhouse Road, Randolph, NJ, 10 a.m.
DISCUSSION ITEMS
A. Review Shelter Development zoning amendment—COAH obligation
There was discussion between Manager Lovell, the Council, and Keli Gallo regarding the determination of the COAH obligation which is anticipated to be 10% of the assisted living units, but remains undefined. The COAH component is in the zoning amendment. The Ordinance will be introduced at the October 4th Council meeting.
B. Township properties with living quarters—set subcommittee date for site visit and consider caretaker options
Manager Lovell requested that the Council schedule a time to look at the Brundage house and the Mountainside house, and discuss the concept of a caretaker for each. Councilman Loveys, Councilman Obremski, and Deputy Mayor MacArthur will meet Manager Lovell at the Municipal Building at 8 am on Saturday, October 27th and look at the two houses.
C. Stony Brook Camp Lease Bid Specification—Resolution—Specs—Lease Agreement (Exhibit B)
Manager Lovell reported the following:
The Council was approached by tenant Roger Black requesting a long term extension on the lease. Contact was also made by another camp operator, Jonathan Gold, who was interested in having the opportunity to bid on the property. After much consideration, the Council determined that the best thing to do was to put it out to bid and set up a long term lease period of 15 years.
The bid will include a rent amount and a capital improvement fund, but the capital improvement number will not be specified. However, it will specify that certain amounts of that capital improvement obligation have to be spent within certain years. It will also indicate that there will be a penalty if the capital investment isn’t realized; a dollar amount will be paid toward the rent on the camp.
Health Officer Mark Caputo reported to Manager Lovell that he had great concerns with the condition of the pool. He brought in someone from the NJ Department of Health to inspect the pool. The representative from the NJ Department of Health recommended in a memorandum to Mark Caputo that the pool cannot be operated in its current condition. All bidders have been warned that the pool is a problem and cannot be operated in its current condition. The operator’s permit is issued by Mark Caputo and the NJ Department of Health. They will follow the standards, and those standards apply to whoever operates the camp.
The document also includes a tour of the camp and a bidders meeting. It was felt that it was important that bidders get to see the property before they submit a bid.
The lease will begin September 2013; therefore, they will operate the camp in the summer of 2014.
Deputy Mayor MacArthur asked if the current operator was advised of the pool issue prior to the Council meeting. Manager Lovell stated that in his email, he had directed Mark Caputo to notify the operator. The operator of the camp was present and stated that he was not previously advised.
Deputy Mayor MacArthur made a motion to approve the resolution. Councilwoman Veech seconded the motion, and the following roll call vote was taken:
AYES:
Councilman Loveys
Councilwoman Mitsch
Councilman Napoliello
Councilman Obremski
Councilwoman Veech
Deputy Mayor MacArthur*
Mayor Guadagno
NAYS: None
*Deputy Mayor MacArthur approved it and complimented everyone involved for doing a terrific job by simplifying the agreement, determining what was important to running the camp, and getting the capital expenditures.
R-294-12
WHEREAS, the Township of Randolph (“Township”) desires to lease approximately 30 acres of public lands known as Block 21, Lot 149 and Block 5, Lot 19 on the Official Tax Map of the Township of Randolph, located along Park Avenue, for use as a summer recreation day camp for children; and
WHEREAS, N.J.S.A. 40A:12-14, Local Lands and Building Law, requires that municipalities provide adequate notice of the invitation and solicitation of bids and follow certain procedures for the leasing of public lands to private persons.
NOW, THEREFORE BE IT RESOLVED by the Township Council of the Township of Randolph, County of Morris, State of New Jersey, as follows:
1. The Township is hereby authorized to accept bids for the lease of approximately 30 acres of public lands known as Block 21, Lot 149 and Block 5, Lot 19 on the Official Tax Map of the Township of Randolph, located along Park Avenue, for use as a summer recreation day camp for children, subject to the following conditions:
a. The term of the lease shall be for 15 years beginning October 1, 2013 and ending September 30, 2028. The camp shall be operated annually only during the period of June through September. It cannot be used for any other purposes nor can it be used between October and April, except for maintenance, construction, repairs and replacement activities. Private and corporate affairs shall not be permitted on the camp property at any time.
b. Rent shall be paid to the Township in equal annual installments.
c. Bidder must have at least five (5) years experience in management and administration of a children’s summer recreation camp. Bidders must meet all State law requirements and must be accredited by the American Camping Association at the time of the award of the lease and throughout the duration of the lease. Bidders must be able to demonstrate that the bidder will have at least one (1) full time administrator who has a minimum of five (5) years experience in the management of a summer recreation camp present at the campsite prior to and throughout each operating camp season.
d. The Randolph Township Department of Parks and Recreation shall have access, at no cost, to the athletic fields and hockey rink after 6:00 p.m. on days when camp is in session and unrestricted access when camp is not in session.
e. The Randolph Township Department of Parks and Recreation and Board of Education shall be provided access to the camp for special events (at cost) prior to and following the active day camp season.
f. Randolph residents attending the camp must be afforded a minimum 15% discount on regular camp fees.
g. The Randolph Township Health Officer has advised that the existing in-ground swimming pool will not receive approval for future camp operations. Therefore, the pool cannot be used in its current condition and the successful bidder will be required to accomplish one of the following alternatives by October 1, 2014: (a) Demolition and site restoration, (b) Refurbish the pool or (c) Construct a new pool. Should the successful bidder choose to refurbish the existing pool or construct a new pool, the swimming pool shall conform to the New Jersey Uniform Construction Code, N.J.A.C. 5:23, and shall meet or exceed the maximum bather load as detailed in the New Jersey State Sanitary Code, Chapter IX, Public Recreation Bathing, N.J.A.C. 8:26.3-3(b). When completed, the pool must conform to New Jersey State Sanitary Code, Chapter IX, Public Recreational Bathing, N.J.A.C. 8:26 as well as any other pertinent federal, state or local codes and ordinances.
h. The Township requires bidders to commit to a capital investment schedule for fixed capital improvements on the camp premises over the life of the lease. All capital improvements shall become the property of the Township upon completion. Qualifying improvements shall be pre-approved by the Randolph Township Director of Parks and Recreation each year. The bidder shall be required to complete a minimum of sixty percent of the capital improvement commitment prior to the opening of the 2020 camp season, a minimum of eighty-five percent of the capital improvement commitment prior to the opening of the 2024 camp season and one hundred percent of the capital improvement commitment prior to the opening of the 2027 camp season. Should the operator fail to gain approval and/or undertake capital improvements in accordance with “On Site Capital Improvement Commitment” scheduled outlined above, said operator shall pay the monetary shortfall to Randolph Township as additional rental payment. Said payment shall be due prior to the operating season for the camp.
i. Prior to undertaking any improvements on the camp site, including, without limitation, any construction, refurbishing, or demolition of the pool and any and all capital improvements, the successful bidder shall first obtain all state and local approvals/permits required for such improvements.
j. The bidder is advised that contracts for capital improvements exceeding the municipal rate total value of the project (currently $14,187) on the leased premises require the payment of prevailing wages by contractors. The bidder shall at all times ensure compliance.
k. The successful bidder and camp operator shall provide proof of insurance naming the Township as an additional insured and shall indemnify the Township for all damages, loss or injury relating to the lease of the property.
l. In the event that a disagreement arises between the parties, the successful bidder shall have the right to appeal the matter to the Randolph Township Council. The decision of the Randolph Township Council shall be final.
m. A pre-bid meeting will be held on a date certain prior to the receipt of bids.
2. The Township reserves the right to reject all bids.
3. All appropriate Randolph Township officials and employees are authorized and directed to perform all required acts to effectuate the purpose of this Resolution.
4. This resolution is effective immediately and shall be attached to the Lease specifications as Exhibit A.
D. Solar Roof Panels for Maintenance Building roof: Original Resolution and Shared Services Agreement—Amended Shared Services Agreement and Excerpts from license and repurchase agreement
Manager Lovell reported that the Township is ready to enter into an amended agreement with the Board of Education to share the facility, and with the amendment the Board of Education will take over the electric meter on the building. The Board of Education will bill the Township for its proportionate share of the use of electricity. Kelli Gallo clarified that the documents have not yet been submitted to the Board of Education.
E. 42 Bennett Avenue/Habitat Project—proposed site layout
Manager Lovell reported that the design layout was created by the Township. There will be 26, two-story houses on the site, and the Township will receive COAH credits. The Township will be receiving proposals in the coming months.
F. Randolph Rock Star Event—November 16
Councilman Napoliello stated that this event was originated by the Rotary Club, but now the Board of Education is coordinating it with the collaboration of the Rotary Club.
Mayor Guadagno recommended that Councilman Napoliello be chosen for the Community Volunteer of the Year since he has been heavily involved in the Recreation Committee for 15 years, coached for 10 years, and has been a member of the Rotary Club for many years. The other Council members agreed with the recommendation.
REVIEW AND SET PROPOSED AGENDA FOR OCTOBER 4th REGULAR MEETING
Proposed agenda was reviewed and set.
OPEN TO THE PUBLIC
Judith Stewart, 114 Everdale Road stated that she felt the Board of Adjustment meeting and the Township Council meetings should be held on different nights so that residents could attend both meetings. She also stated that the Manager should try to work it out for the Council meetings to be held on different nights than the Board of Education meetings.
COUNCIL AND MANAGER COMMENTS
Councilman Napoliello reported that there was a meeting of the subcommittee of the Walls Committee. The subcommittee, comprised of Councilwoman Mitsch, Mayor Guadagno, and Councilman Napoliello, decided on a policy but want confirmation from Attorney Buzak that it is feasible before presenting it to the Council.
Deputy Mayor MacArthur reported that he attended the Alive at 25 program. The program has transitioned from the Traffic Advisory Committee (TAC) to the Board of Education. The Deputy Mayor felt the program is good, but could be improved in some areas and will be sharing that information at the next TAC meeting. Councilwoman Veech asked Deputy Mayor MacArthur to also provide his input to Superintendant Dave Brown.
Councilman Obremski reported that the Landmarks Committee is working with the Shongum Lake Association to designate the Shongum Clubhouse as a town landmark. They are currently working on the history of the clubhouse as part of the application.
Mayor Guadagno expressed his concern about the parking at the trail that was opened between Horseshoe Lake and Chester as well as the safety of the crossing on Pleasant Hill Road. Manager Lovell stated that he has emailed with the Director of the Morris County Park Commission, and the safety of that crossing is their responsibility. The Manager will have the police determine what might be necessary there and he will then inform the Park Commission.
Mayor Guadagno clarified that there is a plaque on the Maintenance Building and asked if the Library will have one as well. Manager Lovell confirmed that there will be a plaque for the Library.
Councilman Loveys reported that there was discussion at the last Parks Committee meeting about Cohn’s Farm. The committee is creating a recommendation for management of that property. Manager Lovell stated that the field is being cut twice per year, but he believes a long term plan for that property would be beneficial.
Councilwoman Veech reported that she attended the Board of Health meeting and the issue of concussion testing is still pending. She also reported that she attended the Library Board of Trustees meeting. The Board of Trustees is looking favorably upon plans to upgrade the program room and creating more space. An architect has created concept drawings which Councilwoman Veech offered to show the others.
Councilman Napoliello reported that the MAC meeting was cancelled due to the Jewish holiday.
There was discussion about following up on the concussion policy between the Council and the Board of Health. Deputy Mayor MacArthur and Councilwoman Veech will review the Council meeting minutes from when the issue was discussed. If they are unclear on the Council’s direction on this issue, they will address it at a future Council meeting. Manager Lovell will set up a future meeting between the Council liaisons and the Board of Health.
EXECUTIVE SESSION
WHEREAS, Section 8 of the Open Public Meetings Act, Chapter 231, P.L. 1975 (N.J.S.A. 10:4-12) permits the exclusion of the public from a meeting under certain circumstances; and
WHEREAS, this public body is of the opinion that such circumstances presently exist.
NOW, THEREFORE, BE IT RESOLVED by the Mayor and Council of the Township of Randolph, in the County of Morris, and State of New Jersey, as follows:
1. The public shall be excluded from the remaining portion of the meeting.
2. The general nature of the subject matter to be discussed is as follows:
FOP Grievance 12-01 and 12-02
3. As nearly as now can be ascertained, the matter or matters to be discussed at this time will be disclosed to the public at such time and under such circumstances as are prescribed by law.
4. At the conclusion of the closed Executive Session, the Council may reconvene in public session for the purpose of taking formal action.
Councilman Napoliello made a motion to move into Executive Session at 8:30 p.m. Councilwoman Mitsch seconded the motion and the following roll call vote was taken:
AYES:
Councilman Loveys
Councilwoman Mitsch
Councilman Napoliello
Councilman Obremski
Councilwoman Veech
Deputy Mayor MacArthur
Mayor Guadagno
NAYS: None
Councilwoman Veech made a motion to return to Open Session at 8:35 p.m. Councilman Obremski seconded the motion, and the following roll call vote was taken:
AYES:
Councilman Loveys
Councilwoman Mitsch
Councilman Napoliello
Councilman Obremski
Councilwoman Veech
Deputy Mayor MacArthur
Mayor Guadagno
NAYS: None
ADJOURNMENT
Councilwoman Veech made a motion for adjournment at 8:35 p.m. Councilman Obremski seconded the motion, and the following roll call vote was taken:
AYES:
Councilman Loveys
Councilwoman Mitsch
Councilman Napoliello
Councilman Obremski
Councilwoman Veech
Deputy Mayor MacArthur
Mayor Guadagno
NAYS: None