All meeting minutes posted on the township website are unofficial minutes. Official copies of minutes may be obtained from the township clerk.

Minutes: September 28, 2017

A. OPENING OF REGULAR MEETING

1. Call to Order

A regular meeting of the Randolph Township Council was called to order at 7:00 p.m. by Mayor Carey. This meeting is held pursuant to the New Jersey Open Public Meetings Act. Adequate notice of the meeting has been provided by posting written notice of the time, date, location and to the extent known, the agenda of the meeting in Randolph Township. This notice was posted on the Bulletin Board within Town Hall, it was filed with the Township Clerk, and it was provided to those persons or entities requesting notification. Notice was also provided to the Randolph Reporter and the Morris County Daily Record on December 2, 2016 by emailing them the annual resolution adopted by the Council on December 1, 2016. The annual resolution, which included this meeting date, was advertised in the Randolph Reporter, the official newspaper of the Township of Randolph on December 8, 2016, and the Daily Record on December 6, 2016.

2. Roll Call

PRESENT:
Councilman Guadagno
Councilman Loveys
Councilman Tkacs
Councilwoman Veech
Deputy Mayor Forstenhausler
Mayor Carey

ABSENT: Councilman Napoliello

Also present: Township Manager Mountain and Ed Buzak from the Law Office of Edward Buzak

3. Pledge of Allegiance

Mayor Carey led the Pledge of Allegiance.

B. PRESENTATION/PROCLAMATION

1. Proclamation—Knock Out Opioid Abuse Day to be Observed October 6, 2017

Councilman Loveys introduced members of the Municipal Alliance Committee (MAC), Audrey Verona, Barbara Anderson and David Timpanaro. He explained the mission of the MAC, as well as the opioid epidemic happening across the country, and the Knock Out Opioid Abuse Day initiative. Councilman Loveys presented the Proclamation to the MAC members and read:

KNOCK OUT OPIOID ABUSE DAY OCTOBER 6, 2017

WHEREAS, New Jersey is in the midst of a life-threatening opioid abuse epidemic; and

WHEREAS, the Partnership for a Drug-Free New Jersey has designated October 6, 2017 as Knock Out Opioid Abuse Day—an initiative with a dual purpose; to educate families of the addictive qualities of opioid pain medicines and their link to heroin abuse rates in New Jersey, and to communicate to physicians information on safer prescribing messages found in the Centers for Disease Control and Prevention guidelines for prescribing opiates, which include considering other therapies, setting realistic treatment goals with patients, and discussing with patients the pros and cons of opioids; and

WHEREAS, the State Senate and General Assembly jointly resolved that October 6 shall be permanently designated as “Knock Out Opioid Abuse Day” in New Jersey in order to raise awareness about the dangers of, and the link between, opioid abuse and heroin addiction and to educate health care providers, community leaders, State lawmakers and members of the public about the opioid abuse epidemic and its effects throughout the State of New Jersey and across the country; and

WHEREAS, Randolph Township supports initiatives designed to raise awareness about opiate abuse in New Jersey and to take steps to prevent addiction.

NOW, THEREFORE, BE IT RESOLVED that I, Christine Carey, Mayor of the Township of Randolph, on behalf of the Council and citizens of Randolph do hereby proclaim October 6, 2017 to be recognized as Knock Out Opioid Abuse Day.

Councilman Loveys added that the MAC will be sponsoring a forum on the opioid epidemic on October 11 at Randolph High School, and he encouraged all to attend.

Mayor Carey thanked the members of the MAC for their time and work volunteering to better the community.

C. OPEN TO THE PUBLIC

Judith Stewart of 114 Everdale Road showed the Council a sign that was in the island at the intersection of Millbrook Avenue and Everdale Road for three weeks. She recommended that the Council consider an ordinance requiring that a resident pay a fee to allow them to place signage for garage sales, etc. in locations around town; the township could provide signs that could be returned to the municipal building once the sale was over and the resident could get a portion of the fee back. Mrs. Stewart asked the Council to place it for discussion at an upcoming meeting.

Seeing no one further from the public, the public portion was closed.

D. PRESENTATION

1. Trails Master Plan

Mayor Carey introduced the consultant on the project, Ben Spinelli from Greener by Design. She explained that the committee has worked on the plan for approximately one year. She introduced Parks, Recreation, and Community Services Director Russ Newman, and committee members Phil Sheehy and Mark Perez.

Manager Mountain explained that Greener by Design was hired for the project approximately one year ago. One of the higher recommendations that came from the Parks and Recreation Master Plan which was completed the prior year, was for additional walking and hiking trails. The steering committee for the Trails Master Plan worked closely with Greener by Design, with a goal to develop strategies for maintenance on the existing network of trails, as well as to determine what the community wanted to improve about the trails. He explained that this meeting was the first opportunity for the Council and the public to see the draft plan, and make comments on the plan which could be incorporated into the final draft of the plan.

Ben Spinelli acknowledged the effort of the members of the steering committee; he stated that he was also impressed by the level of participation of the residents who attended and contributed to the public meeting in January. He explained that one of the methods used to obtain public input was an online survey, and the response was very good.

Mr. Spinelli distributed the report, and explained that the report was designed as an informational tool to allow the township to make informed decisions as to their choices going forward. He further explained that the report included the costs of different tasks, the potential improvements to the existing trail system such as signage and navigational tools, and the recommendations for new trail segments and trails. He felt the existing trail system was good, but needed to expand into more neighborhoods for connectivity. The online survey indicated that residents wanted more miles of trails, better trail marking, multi-use trails (hiking, biking, baby strollers), more connections to neighborhoods and regional trails serving adjacent municipalities.

Mr. Spinelli explained that he and his staff walked the entire trail system and felt it was very well maintained. They came up with 22 potential segments that could be added, mostly designed to meet the goals identified in the planning process; some are very ambitious and some are very minor. They asked the trails committee to prioritize the 22 segments, and they responded with 10 priority segments they would like addressed.

Mayor Carey asked if there were any questions from the Council. Councilman Loveys asked for more information on the public input. Mr. Spinelli reported:

Over 100 people attended the public hearing
People who use the trail system, love it; most of the 22 suggested segments came from trail users

Phil Sheehy added:

A survey was mailed out, and 450 people responded; there was also the online survey
Consultants met with a number of stakeholders as well as staff in bordering towns which resulted in a broad array of input

Mr. Spinelli added that they felt the township should have a network of volunteer maintainers who go out and do minor maintenance (i.e. “adopt a mile” of trail). They also felt that it would be beneficial to have a system that allows photographs with the precise geographic location to be transmitted by trail users to report a problem.

Councilman Loveys felt it was very important to properly maintain the current trails. He agreed that the additional signage would be beneficial, as well as having volunteers help with minor maintenance.

Deputy Mayor Forstenhausler stated that he was on the committee. He thanked the members of the committee and the public for their time, and thanked the consultant for an excellent plan. Mayor Carey stated that she was also on the committee, and she concurred with the Deputy Mayor’s comments.

Phil Sheehy stated that the committee chose Greener by Design because they felt they shared the same ideology. After spending a year working with them, they felt that their assessment was correct, and they were very pleased with the result. Mr. Sheehy added that the report is a beginning, the recommendations will take a lot of planning and work; he recommended that a permanent committee be established to work with township staff to implement some or all of the recommendations in the plan. Mayor Carey explained that a permanent committee, the Trails Advisory Committee, was established by ordinance earlier this year. It will consist of 5 members from the public, 1 from the Parks Committee, and 1 from the Township Council. They will first determine the interest of those members who already served on the Trails Master Plan committee, and then if needed, they will appoint additional members.

Manager Mountain explained that this meeting was to give Council members and the public the opportunity to hear the plan and provide feedback. The steering committee and township staff will follow up with Mr. Spinelli to take into account the comments from this meeting, as well as comments he received privately from the Council; the Council comments are more editorial in nature.

E. MANAGER’S REPORT

Manager Mountain reported the following:

Parks Awards—he received notification from the Morris Park Alliance that all three of the township’s nominations were selected by the Alliance for award. The SPEC/Yellow Card Program, the Community Center, and the Parks & Recreation Master Plan were all selected as first in their respective categories. The Program category recognizes an exceptional program others can follow, the Operational Facility category recognizes a unique or significant design, and the Planning Initiative category recognizes valuable efforts in decision making. The awards will be officially presented at a dinner on October 12th at 6 p.m. There will be several tables reserved for those from the township wishing to attend.
Commuter Transit Options—he met with Gerry Roschler from the Morris County Planning Department Transportation Division and a representative from the non-profit group Transoptions to discuss opportunities for providing residents with alternative public transportation access directly to NYC or to existing bus/rail depots. The meeting was in follow-up to a suggestion Councilwoman Veech made to the County Freeholders. A number of options were discussed, with the most viable being a possible van shuttle service from Randolph to a rail station. The first step in the process would be a survey to determine if the interest exists for the service; Transoptions can assist the township in conducting the survey and in evaluating the results. They will also help in identifying potential service providers. He explained that if the Council was supportive of taking the initial exploratory step, he will contact Transoptions to discuss further and set up another meeting. The Manager suggested that Councilwoman Veech attend the next meeting; the Council was in agreement.
Personnel Changes—Beverly Mooney was promoted from Jr. to Sr. Part-time Public Nurse Assistant, filling the position created by Colleen Hintz’s retirement. Interviews have begun for the junior position. The Manager also appointed Nick Francica to the position of patrol officer in the Police Department. Nick fills the position vacated by Officer Jason Gould. The swearing-in ceremony for Nick will be held at the Council meeting on October 10th.

F. APPROVAL OF MEETING MINUTES

1. Approving Regular Meeting Minutes for September 7, 2017

Councilman Tkacs made a motion to approve the meeting minutes from September 7, 2017. Councilman Guadagno seconded the motion, and the following roll call vote was taken:

AYES:
Councilman Guadagno
Councilman Loveys
Councilman Tkacs
Councilwoman Veech
Deputy Mayor Forstenhausler
Mayor Carey

NAYS: None

ABSENT: Councilman Napoliello

G. COMBINED ACTION RESOLUTIONS

Item #9, Change Order for new fire service apparatus—Manager Mountain explained that former Chief Steve Cohrs was to present information; however, he was unable to attend and Fire Chief Moschella could make the presentation. Councilman Guadagno felt the presentation was not necessary. Mayor Carey asked them for an overview since they had come to the meeting. Chief Moschella explained that Steve Cohrs had begun this project when he was chief, so they felt he should see the project through. Assistant Chief Mike Vanadia gave a brief explanation of the three change orders which were revisions to chassis, body, electrical, pump configuration resulting in an additional $14,895.93, or a 3.0% increase. Councilwoman Veech stated that she had participated in a state-wide study on the use of drones for firefighting and police work; she asked if there have been any conversations between the fire department and the county on the possible use of drones. Chief Moschella replied that at his job in Jersey City they have one that is used for big events, he felt it could be helpful. Assistant Chief Vanadia felt that the technology is still developing as related to fire service. Morris County has two units available for any responses such as fire, search and rescue, and police assistance; he felt the county can work out the pros and cons and then Randolph could determine if it fit into its inventory.

Item #4, State grant for Brookside Road repaving program—Councilman Loveys asked the status of Meadowbrook Road. Manager Mountain explained that it will be a three phase project which will be a water main replacement project, and a paving project; it will be part of the 2018, 2019, and 2020 capital budgets. It will be part of the road overlay program.

Item #10, Shared services agreement with Rockaway Borough for Health Services—Mayor Carey asked for clarification. Manager Mountain explained that it is a contract renewal; the contract goes back many years. As part of the renewal process this year, Rockaway Borough expressed concern that the fee was getting a bit higher than they could afford; they spoke to other municipalities about competitive proposals. He and township staff reviewed the contract with respect to the staffing and what might be able to be done financially, and negotiated a contract that covered the cost and locked in a five year contract.

Deputy Mayor Forstenhausler made a motion to approve the Combined Action Resolutions. Councilwoman Veech seconded the motion, and the following roll call vote was taken:

AYES:
Councilman Guadagno
Councilman Loveys
Councilman Tkacs
Councilwoman Veech
Deputy Mayor Forstenhausler
Mayor Carey

NAYS: None

ABSENT: Councilman Napoliello

1. Refunding a Portion of $1,000.00 Escrow Funds for 9 Dogwood Trail, Block 64, Lot 5 to Edward Barton—$690.00

R-226-17

WHEREAS, the Planning and Zoning Department received escrow funds from Edward Barton, 9 Dogwood Trail, Block 64 Lot 5, and in the amount of $1,000.00; and

WHEREAS, the project has been completed and closed out and there are no outstanding payments due.

NOW, THEREFORE, BE IT RESOLVED by the Mayor and Council of the Township of Randolph, County of Morris, State of New Jersey that it is recommended by Darren Carney, Planning and Zoning Administrator the remaining escrow funds in the amount of $690.00 be refunded to Edward Barton, 9 Dogwood Trail, Randolph, NJ 07869.

Darren Carney, Planning & Zoning Administrator
Date:

2. Refunding a Portion of $1,000.00 Escrow Funds for 11 Longview Ave., Block 82.02, Lot 20 to Jennifer Vahalik—$782.50

R-227-17

WHEREAS, the Planning and Zoning Department received escrow funds from Jennifer Vahalik, 11 Longview Avenue, Block 82.02 Lot 20, and in the amount of $1,000.00; and

WHEREAS, the project has been completed and closed out and there are no outstanding payments due.

NOW, THEREFORE, BE IT RESOLVED by the Mayor and Council of the Township of Randolph, County of Morris, State of New Jersey that it is recommended by Darren Carney, Planning and Zoning Administrator the remaining escrow funds in the amount of $782.50 be refunded to Jennifer Vahalik, 11 Longview Ave., Randolph, NJ 07869.

Darren Carney, Planning & Zoning Administrator
Date:

3. Refund Registration for Ice Hockey Bantam Travel Program due to Lack of Participants in the Program to Liz/Aleks Kuridza—$650.00

R-228-17

WHEREAS, Liz and Aleks Kuridza registered their child for Ice Hockey Bantam Travel program and paid the fee of $650.00; and

WHEREAS, their child will not be participating due to lack of participants in the program.

NOW, THEREFORE, BE IT RESOLVED by the Mayor and Council of the Township of Randolph, County of Morris, State of New Jersey that it is recommended by Russ Newman, Director of Parks, Recreation and Community Services that $650.00 be refunded to Liz/Aleks Kuridza, 16 Richter St., Randolph, NJ 07869.

4. Authorizing the Approval to Submit a Grant Application and Execute a Grant Contract with the NJ Department of Transportation for the Brookside Road Repaving Program Project

R-229-17

NOW, THEREFORE, BE IT RESOLVED that Council of Randolph Township formally approves the grant application for the above stated project.

BE IT FURTHER RESOLVED that the Mayor/Council and Clerk are hereby authorized to submit an electronic grant application identified as (00392) to the New Jersey Department of Transportation on behalf of Randolph Township.

BE IT FURTHER RESOLVED that Mayor/Council and Clerk are hereby authorized to sign the grant agreement on behalf of Randolph Township and that their signature constitutes acceptance of the terms and conditions of the grant agreement and approves the execution of the grant agreement.

5. Awarding a Contract for the Purchase and Delivery of One New, Unused 2018 or Newer Tandem Cab and Chassis with 3rd Axle (Lift) and a Material Transport System (Roll Off) to Cambria Automotive Companies, Inc.—$191,800.00

R-230-17

WHEREAS, the Township of Randolph advertised for the Purchase and Delivery of One (1) New, Unused 2018 or Newer Tandem Cab and Chassis with 3rd Axle (Lift) and a Material Transport System (Roll-Off) in accordance with Local Public Contracts Law and received bids on September 15, 2017; and

WHEREAS, 2 bids were received; and

WHEREAS, bids were received from the following in the order listed and for the bid prices shown:

Cambria Automotive Companies, Inc., Edison, NJ: $191,800;
Browns Hunterdon Mack Sales & Service, Inc., Bloomsbury, NJ: $194,184; and

WHEREAS, the Public Works Director and the Purchasing Agent recommend the award of the contract to Cambria Automotive Companies, Inc. as the lowest responsive, responsible bidder; and

WHEREAS, the Township of Randolph desires to award a contract for the Purchase and Delivery of One (1) New, Unused 2018 or Newer Tandem Cab and Chassis with 3rd Axle (Lift) and a Material Transport System (Roll-Off) to Cambria Automotive Companies, Inc. of Edison, NJ in the amount of $191,800; and

WHEREAS, the Finance Officer has certified to the availability of funds for this project from 04-215-55-984-301.

NOW, THEREFORE BE IT RESOLVED, by the Township Council, Township of Randolph, County of Morris, State of New Jersey, that a contract be awarded to Cambria Automotive Companies, Inc. of Edison, NJ for the Purchase and Delivery of One (1) New, Unused 2018 or Newer Tandem Cab and Chassis with 3rd Axle (Lift) and a Material Transport System (Roll-Off) project for the price of $191,800 per their bid proposal.

CERTIFICATION OF AVAILABILITY OF FUNDS

Dated: September 28, 2017

As required by N.J.S.A. 40A:4-57, N.J.A.C. 5:30-14.5, and any other applicable requirement, I, Darren Maloney, Director of Finance for the Township of Randolph, have ascertained that funds will be available in the General Capital Fund, Ordinance 11-17, Purchase Rolloff Truck, to award a contract to Cambria Automotive Companies for a roll off truck, per its response to a solicitation of bids by the Township.

Darren Maloney
Chief Financial Officer
Budget Accounts: 04-215-55-984-301 (not to exceed $191,800)

6. Refund Tax Sale Certificate #2034 for Block 184, Lot 8.05 for 805 Wendover Ct. to US Bank Customer for Pro Cap—$3,618.73

R-231-17

WHEREAS, Tax Sale Certificate #2023 held by US Bank cust for Pro Cap 5 LLC Sterling National., and assessed to Shaikh, Mahammad A. and Anisha I., known as, Block 184, Lot 8.05 and also known as 805 Wendover Ct., and;

WHEREAS, the above mentioned Tax Sale Certificate has been redeemed by Catherine M. Franz, Esq., Attorney for the buyer of said property. The redemption includes principal and interest in the amount of $2,418.73 and the return of the premium in the amount of $1,200.00.

NOW, THEREFORE, BE IT RESOLVED, by the Mayor and Council of the Township of Randolph, County of Morris, that the Treasurer be instructed to refund the total amount of $3,618.73 to US Bank cust for Pro Cap 5 LLC Sterling National, 50 South 16th Street-Suite 2050, Philadelphia, PA 19102, the lien holder of Tax Sale Certificate #2023.

7. Refund Overpayment of 2017 Third Quarter Taxes for Block 73, Lot 3, 417 Quaker Church Rd. to Harry and Ida Kostyk—$1,936.48

R-232-17

WHEREAS, Kostyk, Harry and Ida has overpaid the 2017 third quarter taxes in the amount of $1,936.48 on Block 73, Lot 3, 417 Quaker Church Road; and

WHEREAS, it is recommended by the Tax Collector that this overpayment be refunded at this time.

NOW, THEREFORE, BE IT RESOLVED, by the Mayor and Council of the Township of Randolph, County of Morris, that the Tax Collector is to process the documents to refund the overpayment of $1,936.48 to Kostyk, Harry and Ida.

8. Authorizing the Remittance (Cancellation) of 2017 Fourth Quarter Taxes for Block 116, Lot 32, 565 Millbrook Ave.—$2,446.24

R-233-17

WHEREAS, property known as Block 116, Lot 32, also known as 565 Millbrook Avenue, was purchased by the Township of Randolph on September 21, 2017; and

WHEREAS, at the time of purchase by the Township, the property had unpaid taxes for the 4th quarter of 2017 in the amount of $2,446.24; and

WHEREAS, as of September 21, 2017 this property became exempt; and

WHEREAS, the Tax Collector for the Township of Randolph has determined that the 4th quarter of 2017 are uncollectible and, therefore, must remit (cancel) the amount of $2,446.24.

NOW, THEREFORE, BE IT RESOLVED, by the Township Council of the Township of Randolph that this Governing Body acknowledges that the taxes for the 4th quarter of 2017 are uncollectible and must be remitted (cancelled); and

BE IT FURTHER RESOLVED, that the Tax Collector be authorized to remit (cancel) taxes for 4th quarter 2017 in the total amount of $2,446.24.

9. Authorizing Change Orders #1 (A), #2 (B) and #3 (C) for the New Fire Service Apparatus (Spartan Metro Star 1500 GPM Pumper) for a Total Net Increase of $14,895.93 Increasing the Total Contract Award Amount from $480,436 to $495,331.93

R-234-17

WHEREAS, on March 2, 2017 via R 74-17, the Township Council awarded a contract to Spartan Motors USA, Inc. for the purchase of a Metro Star 1500 GPM pumper through the H-GAC National Cooperative for the price of $478,460 plus $1,976 for a Performance Bond for a contract award total of $480,436; and

WHEREAS, after an on-site visit to Spartan’s Sioux Falls, SD location by the Fire Department Committee for a pre-construction meeting it’s been determined that additional changes to and deletions from the fire truck are required; and

WHEREAS, the changes are referenced on the attached documents; and

WHEREAS, Change Order #1 (A) is for an increase of $76.28; and

WHEREAS, Change Order #2 (B) is for an increase of $12,708.65; and

WHEREAS, Change Order #3 (C) is for an increase of $2,111.00 and

WHEREAS, these three (3) Change Orders will result in a total net increase of $14,895.93; and

WHEREAS, these changes have been reviewed by the Fire Chief, the Past Fire Chief, the Township Manager and the Purchasing Agent; and

WHEREAS, these changes have been reviewed by a representative of the H-GAC who confirmed that the pricing is in compliance with the H-GAC contract; and

WHEREAS, the Finance Officer has certified to the availability of funds for these changes in 04-215-55-974-303.

NOW, THEREFORE BE IT RESOLVED, by the Township Council, Township of Randolph, County of Morris, State of New Jersey that Change Orders #1 (A), #2 (B) and #3 (C) are approved and authorized, for a total net increase of $14,895.93, increasing the total contract award amount from $480,436 to $495,331.93.

CERTIFICATION OF AVAILABILITY OF FUNDS

Dated: September 28, 2017

As required by N.J.S.A. 40A:4-57, N.J.A.C. 5:30-14.5, and any other applicable requirement, I, Darren Maloney, Director of Finance for the Township of Randolph, have ascertained that funds will be available in the General Capital Fund, Ordinance 12-16, Purchase Fire Pumper, to award a change order contract to Spartan Motors, per proposal submitted to the Township.

Darren Maloney
Chief Financial Officer
Budget Accounts: 04-215-55-974-303 (not to exceed $14,895.93)

10. Authorizing the Mayor to Sign the Shared Services Agreement with the Borough of Rockaway for Health Services from January 1, 2018 through December 31, 2022—Not to Exceed $666,118.00 over the 5 Year Period

R-235-17

WHEREAS, the Borough of Rockaway wishes to obtain Health Services of a technical and professional nature from the Township of Randolph; and

WHEREAS, both parties agree to abide by the provisions set forth in the Shared Services Agreement, which will be in effect January 1, 2018 through December 31, 2022 for a total amount not to exceed $666,118.00 over the 5 year period.

NOW, THEREFORE, BE IT RESOLVED that the Mayor and Council of the Township of Randolph do hereby approve the Contract with the Borough of Rockaway.

BE IT FURTHER RESOLVED that the Mayor is hereby authorized to sign the contract.

11. Authorizing an Award and Rejection of Various Bids for MCCPC Contract #15-B—(Administrative Passenger Vehicles, 2018 Models)

R-236-17

WHEREAS, the Township of Randolph (“Township”) on behalf of the Morris County Cooperative Pricing Council (“MCCPC”) sought bids for Contract #15-B (Administrative Passenger Vehicles, 2018 Models); and

WHEREAS, bids had been advertised and received on August 31, 2017, in accordance with Local Public Contracts Law; and

WHEREAS, five (5) bids were received for Contract #15-B (Administrative Passenger Vehicles, 2018 Models); and

WHEREAS, Mall Chevrolet in Cherry Hill, New Jersey, submitted the lowest bid for Items #2 and #4, however their bid was non-responsive in that the mandatory Non-Collusion Affidavit was not signed which is a non-curable, non-waivable defect and their bid must be rejected; and

WHEREAS, Beyer of Morristown in Morristown, New Jersey, submitted the second lowest bid for Item #2 however the vehicle they were offering was manufactured outside of the United States; and

WHEREAS, Beyer Ford in Morristown, New Jersey, submitted the third lowest bid for Item #2 offering a vehicle manufactured in the United States and otherwise complied with the bid documents, bid specifications, and General Conditions and Instructions to Bidders; and

WHEREAS, Section R in the General Conditions and Instructions to Bidders states:

“According to N.J.S.A. 40A:11-18, only products manufactured or farmed in the United States, wherever available, shall be used. However, recent case law (Delta 250 N.J. Super 395 (1991)) holds that foreign made goods may be awarded a bid if the cost of the domestic product is deemed to be “unreasonable” when compared to the lowest bid.”

WHEREAS, the MCCPC sought the advice of legal counsel and the determination was made that the price difference between the domestically produced vehicle versus the foreign vehicle was reasonable and the award should be made in favor of the domestically produced vehicle thereby rejecting the bid from Beyer of Morristown for Item #2; and

WHEREAS, no bids were received for Item #1; and

WHEREAS, the lowest responsive and responsible bidders for Item #2 through Item #4 contained in Contract #15-B (Administrative Passenger Vehicles, 2018 Models) are reflected in the attached Notification of Award for a one-year term.

NOW, THEREFORE, BE IT RESOLVED by the Township Council, Township of Randolph, County of Morris, State of New Jersey, that the Township Council on behalf of the MCCPC hereby authorizes the rejection of, and hereby rejects, the bid submitted by Mall Chevrolet for the reasons stated above.

BE IT FURTHER RESOLVED that the Township Council on behalf of the MCCPC hereby authorizes the rejection of, and hereby rejects, the bid for Item #2 by Beyer of Morristown for the reasons stated above.

BE IT FURTHER RESOLVED that the Township Council on behalf of the MCCPC hereby authorizes the award of Contract #15-B (Administrative Passenger Vehicles, 2018 Models) to various vendors submitting the lowest responsive and responsible bids as noted on the Notification of Award for the term of November 1, 2017 - October 31, 2018.

12. Authorizing Award and Rejection of Various Bids for MCCPC Contract #15-C (Utility Vehicles, 2018 Models)

R-237-17

WHEREAS, the Township of Randolph (“Township”) on behalf of the Morris County Cooperative Pricing Council (“MCCPC”) sought bids for Contract #15-C (Utility Vehicles, 2018 Models); and

WHEREAS, bids had been advertised and received on August 31, 2017, in accordance with Local Public Contracts Law; and

WHEREAS, eight (8) bids were received for Contract #15-C (Utility Vehicles, 2018 Models); and

WHEREAS, Mall Chevrolet in Cherry Hill, New Jersey, submitted the lowest bid for Items #7 and #9, however their bid was non-responsive in that the vendor did not acknowledge the addendum on the mandatory Acknowledgement of Revisions and Notices form which is a non-curable, non-waivable defect and their bid must be rejected; and

WHEREAS, Beyer of Morristown in Morristown, New Jersey, submitted the lowest bid for Items #5, #10, #11, #13 and #16, however the vehicles they were offering were manufactured outside of the United States; and

WHEREAS, DFFLM in Flemington, New Jersey, submitted the second lowest bid for Items #5, #10, #11, #13 and #15 offering vehicles manufactured in the United States and otherwise complied with the bid documents, bid specifications and General Conditions and Instructions to Bidders; and

WHEREAS, Section R in the General Conditions and Instructions to Bidders states:

WHEREAS, the lowest responsive and responsible bidders for Items #1 through #18 contained in Contract #15-C (Utility Vehicles, 2018 Models) are reflected in the attached Notification of Award for a one-year term.

BE IT FURTHER RESOLVED that the Township Council on behalf of the MCCPC hereby authorizes the rejection of, and hereby rejects, the bids for Items #5, #10, #11, #13 and #16 by Beyer of Morristown for the reasons stated above.

BE IT FURTHER RESOLVED that the Township Council on behalf of the MCCPC hereby authorizes the award of Contract #15-C (Utility Vehicles, 2018 Models) to various vendors submitting the lowest responsive and responsible bids as noted on the Notification of Award for the term of November 1, 2017 - October 31, 2018.

13. Authorizing Award of MCCPC Contract #15-E (Hybrid Vehicles, 2018 Models) to Route 23 Automall—Without Extended Powertrain Warranty—$23,293.00, and with Extended Powertrain Warranty—$24,133.00

R-238-17

WHEREAS, the Township of Randolph (“Township”) on behalf of the Morris County Cooperative Pricing Council (“MCCPC”) sought bids for Contract #15-E (Hybrid Vehicles, 2018 Models); and

WHEREAS, bids had been advertised and received on August 31, 2017, in accordance with Local Public Contracts Law; and

WHEREAS, one (1) bid was received for Contract #15-E (Hybrid Vehicles, 2018 Models); and

WHEREAS, Route 23 Automall in Butler, New Jersey, was the lowest responsive and responsible bidder for the item contained in Contract #15-E (Hybrid Vehicles, 2018 Models) for the price reflected in the attached Notification of Award for a one-year term.

NOW, THEREFORE, BE IT RESOLVED by the Township Council, Township of Randolph, County of Morris, State of New Jersey, that the Township Council on behalf of the MCCPC hereby authorizes the award of Contract #15-E (Hybrid Vehicles, 2018 Models) as noted above for the term of November 1, 2017 - October 31, 2018.

14. Authorizing Award of MCCPC Contract #15-F (Cab/Chassis with Dump Bodies, 2018 Models) to Route 23 Automall in Butler—Gas Engine—$51,343.00, Diesel Engine—$59,953.00

R-239-17

WHEREAS, the Township of Randolph (“Township”) on behalf of the Morris County Cooperative Pricing Council (“MCCPC”) sought bids for Contract #15-F (Cab/Chassis With Dump Bodies, 2018 Models); and

WHEREAS, bids had been advertised and received on August 31, 2017, in accordance with Local Public Contracts Law; and

WHEREAS, one (1) bid was received for Contract #15-F (Cab/Chassis With Dump Bodies, 2018 Models); and

WHEREAS, Route 23 Automall in Butler, New Jersey, was the lowest responsive and responsible bidder for the items contained in Contract #15-F (Cab/Chassis With Dump Bodies, 2018 Models) for the prices reflected in the attached Notification of Award for a one-year term.

NOW, THEREFORE, BE IT RESOLVED by the Township Council, Township of Randolph, County of Morris, State of New Jersey, that the Township Council on behalf of the MCCPC hereby authorizes the award of Contract #15-F (Cab/Chassis With Dump Bodies, 2018 Models) as noted above for the term of November 1, 2017 - October 31, 2018.

15. Awarding a Contract for the 2017 Leaf Loading, Hauling, and Proper Recycling Project to S. Rotondi & Sons—Not to Exceed $128,500

R-240-17

WHEREAS, the Township of Randolph advertised for the 2017 Leaf Loading, Hauling & Proper Recycling project in accordance with Local Public Contracts Law and received bids on September 20, 2017; and

WHEREAS, 3 bids were received; and

WHEREAS, bids were received from the following in the order listed and for the bid prices shown:

Nature’s Choice Corporation, Middlesex, NJ: $9.89 per cubic yard;
S. Rotondi & Sons Inc., Summit, NJ: $6.79 per cubic yard;
RER Supply, LLC, Riverdale, NJ: $7.45 per cubic yard; and

WHEREAS, the Public Works Director and the Purchasing Agent recommend the award of the contract to S. Rotondi & Sons Inc. as the lowest responsive, responsible bidder; and

WHEREAS, the Township of Randolph desires to award a contract for the 2017 Leaf Loading, Hauling & Proper Recycling project to S. Rotondi & Sons Inc. of Summit, NJ in the not to exceed amount of $128,500 ($6.79 per cubic yard); and

WHEREAS, the Finance Officer has certified to the availability of funds for this project from 01-201-26-300-302.

NOW, THEREFORE BE IT RESOLVED, by the Township Council, Township of Randolph, County of Morris, State of New Jersey, that a contract be awarded to S. Rotondi & Sons Inc. of Summit, NJ for the 2017 Leaf Loading, Hauling & Proper Recycling project for the not to exceed price of $128,500 (price per cubic yard: $6.79) per their bid proposal.

CERTIFICATION OF AVAILABILITY OF FUNDS

Dated: September 28, 2017

As required by N.J.S.A. 40A:4-57, N.J.A.C. 5:30-14.5, and any other applicable requirement, I, Darren Maloney, Director of Finance for the Township of Randolph, have ascertained that funds will be available in the 2017 Budget, Recycling O&E, to award a contract to S. Rotondi and Sons for leaf loading and hauling, per its response to a solicitation of bids by the Township.

Darren Maloney
Chief Financial Officer
Budget Accounts: 01-201-26-300-302 (not to exceed $128,500)

16. Authorizing Award and Rejection of Various Bids for MCCPC Contract #15-D (Service—Truck Bodies, 2018 Models)

R-241-17

WHEREAS, the Township of Randolph (“Township”) on behalf of the Morris County Cooperative Pricing Council (“MCCPC”) sought bids for Contract #15-D (Service/Truck Bodies, 2018 Models); and

WHEREAS, bids had been advertised and received on August 31, 2017, in accordance with Local Public Contracts Law; and

WHEREAS, four (4) bids were received for Contract #15-D (Service/Truck Bodies, 2018 Models); and

WHEREAS, Section C (Qualifications for Bidders) in the General Conditions and Instructions to Bidders states that bidders must have a service center within fifty miles of the Township of Randolph; and

WHEREAS, a challenge was made that two of the bidders are located outside of the 50 mile parameter; and

WHEREAS, Monmouth Truck Equipment in Shrewsbury, New Jersey, is located approximately 59 miles from Randolph Township and Dejana Truck & Utility Equipment in Cinnaminson, New Jersey, is located approximately 94 miles from Randolph Township, therefore the submissions from both bidders must be rejected; and

WHEREAS, the lowest responsive and responsible bidders for Categories 1, 2 and 3 in Contract #15-D (Service/Truck Bodies, 2018 Models) are reflected in the attached Notification of Award for a one-year term.

NOW, THEREFORE, BE IT RESOLVED by the Township Council, Township of Randolph, County of Morris, State of New Jersey, that the Township Council on behalf of the MCCPC hereby authorizes the rejection of, and hereby rejects, the bids submitted by Monmouth Truck Equipment and Dejana Truck & Utility Equipment for the reasons stated above.

BE IT FURTHER RESOLVED that the Township Council on behalf of the MCCPC hereby authorizes the award of Contract #15-D (Service/Truck Bodies, 2018 Models) to various vendors submitting the lowest responsive and responsible bids as noted on the Notification of Award for the term of November 1, 2017 - October 31, 2018.

17. Amending a Professional Services Agreement with Robert Michaels and Associates for Professional Planning Services for Update of the Mt. Freedom Village Plan—Time Extended to Complete Project from August 31, 2017 to September 30, 2017 at No Additional Cost

R-242-17

WHEREAS, on September 1, 2016 via R 229-16, the Township of Randolph Council awarded a professional services agreement to Robert Michaels and Associates for professional planning services for update of the Mt Freedom Village Plan for the period of September 1, 2016 through August 31, 2017; and

WHEREAS, the Planning and Zoning Administrator has just advised that the project was not fully completed by August 31, 2017 and therefore needs an extension through September 30, 2017 for no additional cost.

NOW, THEREFORE BE IT RESOLVED by the Township Council of the Township of Randolph, County of Morris, State of New Jersey that the professional services agreement awarded to Robert Michaels and Associates for professional planning services for update of the Mt Freedom Village Plan for the period of September 1, 2016 through August 31, 2017 be extended to September 30, 2017 with no increase in the contract award amount.

18. Raffle License, On-Premise 50/50, Randolph High School Choir and Theater Booster Association, at the Randolph High School, 511 Millbrook Ave, Randolph on October 23 from 6:00 to 10:00 p.m.

19. Raffle License, On-Premise 50/50, Randolph High School Choir and Theater Booster Association, at the Randolph High School, 511 Millbrook Ave, Randolph on the Following Dates: November 2 from 6:00 to 10:00 p.m.; November 3 from 6:00 to 10:00 p.m.; November 4 from 1:00 to 4:00 p.m. and 6:00 to 10:00 p.m.

20. Raffle License, On-Premise 50/50, Randolph High School Cheerleading Booster Club, Inc. on November 19 at the Randolph High School, 511 Millbrook Ave, Randolph from 9:00 am to 5:00 p.m.

21. Raffle License, Off-Premise Merchandise, Randolph High School Cheerleading Booster Club, Inc. on November 19 at the Randolph High School, 511 Millbrook Ave., Randolph from 9:00 a.m. to 5:00 p.m.

22. Raffle License, Off-Premise Merchandise, Greek Orthodox Community Center of Randolph, 1447 Sussex Tpke. Randolph on February 11, 2018 at 1:00 p.m.

23. Raffle License, On-Premise 50/50, Randolph High School Choir and Theater Booster Association, at the Randolph High School, 511 Millbrook Ave., Randolph on the Following Dates: April 20, 2018 from 6:00 to 10:00 p.m.; April 21, 2018 from 1:00 to 4:00 p.m. and 6:00 to 10:00 p.m.

H. UPCOMING EVENTS

Fall Clean Communities Day, Saturday, October 7th from 8:30 a.m. to 12:00 p.m.—Meet at the Municipal Building, 502 Millbrook Avenue
Inauguration of Dr. Iacono as President of County College of Morris—Friday, October 6th at 11:00 a.m.
The Opiate Epidemic: From Addiction to Recovery, at Randolph HS Auditorium—Wednesday, October 11th at 7:00 p.m.
Shongum Firehouse—Chemical Engine No. 5, Casino Night, October 14th from 7:00 p.m. to 11:00 p.m.
Randolph Lion’s Club—A Touch of Sinatra and His Friends, Saturday, October 14th, 7:00 p.m. - 8:45 p.m. Italian buffet dinner, show at 9:00 p.m. at the Randolph Diner—$50 per person
Randolph Area Chamber of Commerce Luncheon at LaStrada Restaurant, October 19th from 11:45 a.m. - 1:15 p.m.
Randolph Library Event, Pinks Pharmacy presentation on Mixing Medications, Thursday, October 19th at 7:00 p.m.—Register online or by calling 973-895-3556
NJ League of Municipalities, Wastewater Quality Availability Act on October 30th from 9:00 a.m. - 12:30 p.m., Conference Center, Mercer, West Windsor
VFW—Veterans Day Ceremony, Saturday, November 11th at 11:00 a.m., 103 Carrell Road
Council Only—Annual Fire Inspection and Dinner—November 11th—Meeting at Company #2 Millbrook Fire Station on Route 10 at 1:30 p.m. and ending at same at 5:00 p.m. followed by dinner at Picatinny Arsenal at 6:00 p.m.—RSVP by Oct. 2nd
Annual Vozza Dinner at the League of Municipalities, Tuesday, November 14th at the Ram’s Head Inn, 6:15 p.m.
Council Only—NJLM Convention—Atlantic City—November 14th to the 16th with the MCLOM Luncheon on November 15th at the Sheraton Convention Center Hotel at 12:00 p.m. in the Pearl Room
Pancake Breakfast at Ironia Fire Company 4—Saturday, October 22nd at 7:30 a.m.

I. DISCUSSION ITEMS

1. Best Practices

Manager Mountain explained that each year the state requires that municipalities undertake a best practices check list, aimed at ensuring a good core standard for financial operations. This year it has been streamlined the check list. The township did well answering the questions; the fixed asset question is the one that cannot be answered positively each year. It would be cost-prohibitive to do such a summary for the township; it is not felt that the level of expenditure is necessary to maintain good order. All other questions were answered yes or not applicable; the overall score was 96% on the questionnaire. Once the Council reviews and approves the check list, it will be sent to the state.

Mayor Carey asked if there were any questions from the Council, and there were not.

2. Volunteer Appreciation Event

Mayor Carey explained that the turn out in the past has been lower than expected. Manager Mountain spoke with the staff for suggestions. He asked the Council to consider the following recommendations:

Change the venue to the Community Center
Change the time of year; switch the event to mid-January
Broadening the program by recognizing those with milestone achievements for years of service, as well as selecting an outstanding volunteer of the year to recognize
Allow the volunteer to bring a guest to the event; cost would not increase significantly

The Council members agreed with, and approved the recommendations. Manager Mountain asked that Council members let the committees they liaise to know about the changes to the event and encourage attendance.

J. OPEN TO THE PUBLIC

Judith Stewart of 114 Everdale Road apologized for missing the typographical error in the agenda.

Seeing no one further from the public, the public portion was closed.

K. COUNCIL COMMENTS

Councilwoman Veech reported that she, Manager Mountain, Russ Newman, and Dennis from French and Parrello met on Oct. 8th about the community garden. They shared a lot of ideas, and are making progress with the planning.

Councilwoman Veech reported that she and several Council members attended the 9/11 Memorial.

Councilwoman Veech attended the Parks Committee meeting where a resident living across the street from the new pickleball court complained about the noise. Russ Newman went there with equipment to test the noise levels, and it was well within acceptable range; he will go out again and speak with the resident. Also discussed at the meeting were the two algae treatments at Heistein Pond in August; the treatments had a significant result. Lastly, there were no closings due to poor water quality at Randolph Lake this summer.

Councilwoman Veech reported that the Recreation Committee will be going out to bid to re-do the basketball court at Freedom Park, as well as making a right turn lane for exiting out of the park. Also reported was that there was an aggressive player that received a yellow card for the third time.

Councilwoman Veech reported that she and other Council members attended the Morris County League of Municipalities meeting; Dr. Iacono spoke about the history of the County College of Morris.

Councilman Tkacs reported that he attended the Chamber of Commerce networking event at the Mount Freedom Golf center.

Councilman Tkacs also attended the Planning Board meeting; they discussed and viewed the Mount Freedom Master Plan and some proposed zoning changes associated with the plan.

Councilman Tkacs also reported that he attended the meeting on the Calais Road park. They have begun discussions on what they would like to have compared to what the budget allows.

Councilman Tkacs also attended the Landmarks and Environmental Commission meeting. The commission may be submitting some minor changes to the verbiage for planting guidelines as related to invasive plant species for developers who are replanting their properties.

Councilman Guadagno felt that the date change for the Country Fair made a big difference; Deputy Mayor Forstenhausler agreed. Council members all reported that it was a success.

Councilman Loveys reported that he attended the MAC meeting; Rosaelena Klingener from St. Clare’s Behavioral Health, who previously met with Manager Mountain and Mayor Carey, presented the Stigma Free information. Based on the presentation, the MAC members felt she would be a good resource, and they asked that the Stigma Free resolution be placed on the next Council meeting agenda.

Deputy Mayor Forstenhausler reported that Fire Company #2 had their beefsteak dinner; it was well attended.

Deputy Mayor Forstenhausler also attended the county 9/11 Memorial ceremony and the Randolph VFW ceremony on 9/11.

Deputy Mayor Forstenhausler attended the senior picnic, which was well attended. Councilman Guadagno felt the attendance was low. Manager Mountain explained that he also thought attendance was low, but he was told that the attendance was the same, but the tables were more spread out. The Manager will ask for the specific attendance numbers.

He also attended the Chamber of Commerce networking event, as well as an Eagle Scout presentation at St. Matthew’s Parish.

Deputy Mayor Forstenhausler and Mayor Carey had a liaison meeting with the Board of Education and the Superintendent; there was discussion on the closing of the property at 565 Millbrook Avenue.

Mayor Carey attended many of the previously mentioned events. She added that the EDC presented the Business Awards at the Country Fair. The recipients were Sun High Orchards, Rosie’s Trattoria, and Itus Healthcare.

Mayor Carey reported that she has received positive feedback about the recycling schedule being changed back to every other week.

Mayor Carey also reported that she, Manager Mountain, Deputy Mayor Forstenhausler, and Councilwoman Veech met with Boy Scout Troop 109 from Ironia. They met to learn about how local government works.

L. EXECUTIVE SESSION

There was no Executive Session.

M. ADJOURNMENT

Deputy Mayor Forstenhausler made a motion to adjourn the meeting at 8:32 p.m. Councilman Guadagno seconded the motion, and the following roll call vote was taken:

AYES:
Councilman Guadagno
Councilman Loveys
Councilman Tkacs
Councilwoman Veech
Deputy Mayor Forstenhausler
Mayor Carey

NAYS: None

ABSENT: Councilman Napoliello